e e e good good morning how are you like when was out somewhere you know I'll sit being a favor well babies really like are we ready all right everybody's ready let's
follow this me order flag flag United States the for it stands one nation God indivisible with liy and justice
thank you would you call please commissioner green here commissioner orine commissioner orne oh yeah I'm here vice mayor Stanley here mayor Morgan here also present and participating as Town manager Dunham assistant Town
attorney Naro CFO Mark bmaster Chief Jones and myself and absent with notice is commissioner Canfield very much we've been presented with the minutes from our meeting of February 14 are there any uh comments additions corre OBS or a motion
I'll move to approve them second commissioner green yes commissioner orwine yes vice mayor Stanley yes mayor Morgan yes uh any changes to the agenda uh no sir very good our next meeting will be April 11th at 9:00 a for
anyone who wishes to attend public comment anyone wish to speak good morning everybody morning good morning Christin I have got my Coalition hat on today and I um wanted to invite all of you we are going to do our annual Gulf Stream
meeting on Tuesday April 15th and it's going to be in the chapel it's going to be at 5:30 and um it was kind of interesting because I was thinking about should I say something glib or anything I guess what I really wanted to say was thank you it has been on the 31st 18
years and Gulfstream and Mir Coke was the first one who got the Coalition together and our friends skip Randolph talked his friend Joel straw into drawing up some papers really quick and for free for us and then mayor kooch used his influence and he called mayor
khil and he said we got we got trouble Brewing get over here then they called their buddy Bob ganger who came and sat in my living room and he said you know what you just moved here you might want to meet some people and he says I'm sure you're pretty bored I'm like yeah really no I'm not he's like well you know this
will be a six-month gig we're going to run it like a a political campaign and would you come help us out because we know that you've done Grassroots advocacy programs before I said sure So here I stand 18 years later um here's the brochure um I'm going to make a pres
small presentation to the Gulf Stream civic association they are the ones who gave us our first check of $2,500 and so um please feel free to take a flyer feel free to talk about it pass it on and um that's it I just wanted to say thank you again for your
support thanks Christin so Tuesday April 15th at the school Chapel yes sir be the annual presentation of U Coalition of the coalitions what what's going on the barer island issues to come up it's uh you know very important and helpful uh
for people to understand uh some of the problems and issues that we Face here Florida Coalition does a tremendous job so thank you very much um all right let's move on to our uh public hearing anyone who's going to speak today please
rise and pleas one truth the whole truth nothing but the truth Mr Mar this is 3224 North Ocean Bard any Exar communication Mr Mayor I've got a voting conflict mayor is
refused and if you're ready yes good morning uh Mark Marsh brid Marsh Architects we're here on behalf of Amos and Barbara hastetter uh who are bought 3224 North Ocean
Boulevard um most of you are I'm sure familiar with the project or the property it has a old Bermuda style house on it which was I think built in the late 60s and they've decided that they like to demolish that and build a similar
one-story structure not twostory um so we're here today or I'm here today to ask um for permission to demolish the existing house uh you just to familiarize you most of you I said
should know the property the house it's fairly back from uh North Ocean Boulevard or A1A and it's centered in the property it has an access from both uh North Ocean
and Gulfstream and what we're proposing um if you could so you could see uh the outline of the building if you can focus so all the structure is going to be removed the only thing we plan on
keeping for construction purposes are the driveways which will be more useful for lay down and just for circulation um I hope to be before you later in the year to present the project
in terms of the built proposed building um there are wonderful couple I think some of you might know them they have some roots in the town his father was a member of the club for a very long time they're moving from
Hillsboro where they've been residing in season for I think 30 years and they've just fell in love with Gulfstream and I think they'll really be a great asset to the community and I hope the architecture being it's a very large
well when I say very very a large U property and we're going to do just a modest house in that same British colonial look so I think it will be very appropriate so with that the only other
thing I we requested at arpb is they would like to start as early as possible um and we did get approval from the arpb to start early demolition um I can just share with you if we were
granted that it would be somewhere in early April as we know may one is the official but they're anxious to get going un really seeing the the property in its natural form so um I I would make
that part of our request as well questions how many days is a demolition of the size property going to take I would say about five at the most it may be shorter because it's it's a single
story um there's nothing of any value in the house they're no hazardous neighbor on either side that that's gonna yes be concerned about in season there's a um Mr Delafield B is I
think on the oh sorry on the North side I can't recall who's on the South Side um is there a reason you can't just wait till May 1 I mean because you don't have even plans to build yet I mean well it's
uh he's just you know anxious to get going and um the only reason we're requested is because the the property is pretty insulated from the neighbors um just by setback so um and the road work
will be going on shortly so I think it's it's going to kind of mitigate each other if there is a noise I mean I'm not saying we're we're going to use it at all a timing issue but we if we could start early that would be really
helpful mean our residents have gone through a lot Mark with the construction from from the uh the road work project um I don't know I mean talking about a month or three weeks even until you you
match the okay I whatever the commission wishes I I just was asked to make a case for that so how long's it can stay a vacant mot is my question too I mean are you going grass it over oh it will be grassed
irrigated okay it'll be natural because it'll be in a lot form for a while yes no part of our demolition application we have a whole specification how to restorate the property so um i' love love to help them out but I
afraid I can't be persuaded that that there's a a strong reason to to advance you know this a month from the May 1 U code requirement particularly given everything that people have undergone
this year with the CP project but um uh anyways other comments or questions yeah I mean just just from my perspective in terms of you know doing this type of exemption it almost feels like you'd have to get
the neighbors to say hey okay given given the factor so that to me that's us just granting that now um Without Really knowing the potential disruption given everything
else going on in such a short window you know doesn't seem like the right time to do it I think it's only three weeks it's not it's not like you even have plans coming through
here there's no reason I'm just an agitator sorry um no it's it's it's a request that Mr H hot uh asked me to you know see if we
could pursue make have to come back um right I we we we can approve all this effect of May 1 if that's well what other the commission's wishes are you know I think because Easter's so late this year anyway like
April 19th I think or something I mean a lot of people are still I don't know if there was a good reason but it's just expedite the project the owner would like to you have great entrance off a to avoid all that road
construction you not even going to have to be bothered with it actually when you right we lost tra yeah yeah okay so so the only thing really so they don't have to come back right so the only thing really before the commission is the demolition which you
can just approve straight up um typically the um the exemptions from um certain working season are handled via The Code by the town manager this was just something that he was not comfortable approving on his own so we
just added that request just for discussion um that's not to say that you know Greg can't you know review this you know to see if the residents aren't there or something like that but we do need to get just the approval and that would not include anything in season and
we can uh address that further at the staff level if you know we can talk to the resident and and Mr about that great let's do it that way um consensus okay you that's fine app is there a
motion oh M yes a motion to permit the demolition permit to the D at the existing residents at 30 3224 North Ocean Boulevard legally descried as plot
of golf stream properties and all that kind of stuff you just need the demolition fromit sir second second R commissioner green yes commissioner orine yes mayor Morgan yes and you need a level three architectural site plan review to
prevent the demolition of existing ber style singer story house building second is there a second yes second commissioner green yes commissioner orwine yes mayor Morgan yes thank you thanks Mark all right let's move on to the town
manager report on the CIP okay thank you mayor um with respect to the construction of phase one I have uh some particular comments that I'd like to make uh but I do have uh Mr Chipman Rick Chipman with
bter Woodman who was here with us today he's uh basically the construction manager uh and I have two four bachor Woodman and then I have two of our inspectors here also I'm not sure if that you would like to hear from them to
get an uh well the last meeting I think Anthony presented a a list of items that he wanted to see done before we would allow move on to phas company to move
forward with a fa starting phase two is that correct yeah yes sir uh and so uh I mean I'm prepared to uh say as of today that uh I'm not uh prepared on behalf of the town to recommend to you
that they begin phase two I just believe on that you know based on his historical performances and and meeting deadlines that they in fact set for themselves to to meet uh uh I just
don't I don't feel comfortable moving on and starting a new phase with so much that's left to do in phase one so um that's my that's my update on the the
CIP project I mean I I could sit here and list things that are not completed yet but uh I don't know if you want to go go through all that um why haven't they been completed yeah that's all I want lack of
focus I mean George do you want to uh yeah can youall just run through the just kind run through the highlights like the testing the existing drainage the status of the pipe on B Stream Road the status of the the cut through on middle and the other stuff that we yeah
the major stuff we don't need to talk about the valley gutters anymore good morning everyone um based on the list that Mr Greg is referring to most of those items are already being completed from our understanding I believe the last time we met one of the biggest
concerns uh for the town was the drainage pipe um the drainage pipe uh inspections have been inspected Beyond of what was expected to be inspected I believe it was 50 to 60% and then we met
that goal already uh then the next concern I believe it was the irrigation and the side for restoration I believe if I'm not mistaken we've done about 95% if not a little bit more um how many
houses have been connected connected meaning with irrigation yeah no oh the water line the water line we just got the uh approval of the as builts and now it's going to go for uh review and and approve so we
can do the connections so not not but that's that was not part of the list that's something that is Al uh have to go to the Der that's part of phase one is to connect each home to the main water line that took months to install correct that is correct okay and none
have been connected that is correct how many how many would you estimate you connect in a week of work in in a daily basis we want to say about maybe five at least five a day five a day okay Rec me five a day corre but that's like we said
in in previously meetings that's up to also is going to approve I don't know how the process goes with the city it takes a couple of weeks to get approv and then we can do the connection but that's not going to disturb the road in any way but you would agree that would be a substantial completion item for the
phase one project bringing the water to the lines that go into the houses correct right yes sir which hasn't been done yet yes sir Okay so go ahead wasn't there um a problem on polo drive with the water did that get
resolved the drainage remember that uh well there yes I mean there's a there's a pipe that needs to be exactly that's what I'm talking about correct yeah that pip U just uh recently we got approval that it needs to that
was the pipe to confirm if it was Dam or not the the pipe is damaged and that's not going to be under the road though it's going to be behind the body Gard but it also I mean it's it's work that we'll need to have uh done correct and
it's in the ride of Bo so it's it's going you're going to have to you know dig a a a a trench yes sir and so that that's that's work that's going to be obvious and have equipment there
probably block a lane of traffic uh you know while you're doing that so um um I mean I don't think you can get that done by the the March 18th date for substantial completion uh again um March
18 uh is a reality of believe based on the um actual dates right now believe the I know before the previous CPM schedule that we submitted was March 18 but I believe the last one that we submitted I believe it's March 27th um also like we said in the
previous meetings and I have been said it for a while now we have encountered multiple delays in this project including all the utilities conflicts and the the mocking that we had that we encountered that we didn't expect to encounter so much mock
now we were presented with the idea that we were going to be able to start phase two when phase one was not 100% completed we didn't submit our claim to ask for an extra days for all these conflicts assuming that you know we were going to meet the goals
that we met already the dates that we provided to you guys and now after even we met these dates it seems like we're not going to be allowed to start phase two which I we understand the reasons why but we did need those dates as we stated before for for the for the the
the one the one uh uh caveat that we had was the 60% completion of that drainage pipe that's one thing that's one item there are so many more that uh according to my Engineers uh so many more issues
that need to to be completed I believe in in my mind that there's too many to move to phase two and like I said to you Mr GRE before if that is if that is the position the town wants to take and that's we understand and we we would
accept it at this point that we will have to submit time extensions uh due to the delays that we encounter with the all the conflicts that we have found and all the mock extra work that we have done through phase one so the actual
March 18 is not a true date what is your true date I have to I have to uh submit the the the requests it's I don't want to say the top of my head but it's about 60 days if I if you make me try to gas it's about 60
days the end of May yes Ma so we don't have the the health department permit yet for the asil just got finished to connect no we four weeks out on that we think um
I think it might be able to be done in two weeks we just got the drawings today yeah okay yeah it's been a month I think we need to hear from the engineers who are you know tasked with monitoring the work being done and making
recommendations to us not monitoring it obviously yes sir so we I think we should hear from I'd like my colleague Anthony Monro to address that [Music] possibly before you George um I just
want to understand so the reason you were trying to move on to phase two was largely due to the impact to the school and the Construction in front of and Gul Gulf Stream Road yes yes and also yes and also because the items that are
pending are small items that we can do at the same time that we start phase two they're not they're not going to stop us from not proceeding with what is pending to be done connecting the houses is not laying the new pipe um that I don't
think has even been started yet yeah that's that's actually that's actually a subcontractor sir that who's going to be doing that work again it's not it's not going to take from our Force to do that work and again um you have a subcontractor run
the lines to each of the homes yes sir do have to be a licensed plumber that has to do that work and and yes we do have a a subcontractor who pull out the permits who's applying for the permits but it's still under your ages you're still no yes whether it's a
subcontractor or your own employees it's correct your project yes I how that can be deemed substantial completion of phase one when that critical piece of work needs to be done for my understanding and I could be wrong the
agreement was that we were not going to meet the substantial completion based how the contract was uh put together because this permits that is required and tying into the houses it it takes next to try now we can start a
phase two while we were still doing that work that's U my understanding how it was the town There's not been an agreement on any of that I again I say my it was my understanding that's what was agreed on but I I could be wrong so
the reason I asked George about the school is because I've spoken with the chief and I've spoken with the Headmaster at Gulfstream school and they're happy to accommodate any disruption by rerouting traffic or other things if we do have to do construction on Gulfstream Road I'm sorry um yeah
Gulf Stream Road um during the school year um so pursuant to the contract phase one shall be fully constructed with the exception of the final lift of asphalt prior to the commencement of construction of phase two so they can proceed to phase two as of right once
they finish phase one so I think that we should really direct because the school can accommodate that construction we really need to steer the conversation on really Direct them to complete phase one completely instead of working on the list and everything like that I think that would be a lot cleaner since the
reason for the early start the school impact is really a non-issue now but obviously if if we want to talk about that we can this I think we did say you could start phase two given some things were completed um but I guess the
school was the the reason why we were pushing to go forward quicker and also because you had mobilized I'm come on but um I don't know if everything's been completed to their satisfaction uh uh if if the
commission would indulge uh our inspectors for a few minutes I think that's a good idea yeah let's hear from the inspectors and Engineers thanks thank you morning morning all right where would you like
to start well Anthony go ahead I mean you at the beginning any questions or concerns you could just ask and I'm not sure where you'd like me to start well what I'd like for you to do to kind of review some of the items that you we talked
about at the Wednesday meeting even this morning or every day of the week that still needs to be still needs to be done that that they have not done so as you've previously stated the the drainage run that's on polo between
Banyon and old school needs to be completed it will impact traffic even though the the work will be done in the RightWay that is in the green area um estimated I would think it would take them day maybe two at most but it will have some disruption um they have
completed majority like George said probably about 95% of restoration as far as grass irrigation driveways are being completed I think by the end of next week uh how about the uh I forget what you call them but the
specialized concrete driveways so those stamped con what's the status of that George they provided us basically with an estimated time of completion by the end of next week for those have a contractor who can do it we found a
contractor who said that they can start Wednesday next week okay we we going to do a few of them sir right no I I understand it's a special are you notifying those residents they're going to have to get their car out of their
that I'm going to speak to R Scott um Mrs Rene is going to reach out to the Lans um so that way they because they have two sided driveways um they can use one side while they're doing it but because it's they're both the same and they're going to construct them at the same they're going to have to move their
cars out so that way they they won't have accessibility to the driveway period also her she's got stamped as well me too oh yeah and also across the street at kich you can't imagine how happy people would be if to get out and see Cor in concrete
and they can't get out probably only as happy as they can't drive down the street you conrete is going to begin next week should take a week or so to okay what else um as you stated the
water services to be connected the water me to be approved as George stated um as builds have been reviewed and accepted by us so the next process would be for them to chlorinate the line get the bag te's tested and sampled set off to a a
lab for testing wait for the approval Chipman would submit the package to the health department wait for the approval once it's approved for use then they could be connected so there's roughly what I say 78 homes in Phase One some of them are relocating water meters from
the back of the home to the front of the home those would guesstimating take longer to do than just a straight connection of ones that don't have to be relocated so it's kind of a mix how many of those those are 14 14 in phase one so those would and reason they need an
outside source to do that because they're doing connections to the home itself correct that's a so that's that's promo work okay the other lines that they have already stubbed out waiting to be connected falls under their water license so they can do that it's part of distribution so they can just connect
those are we all set on most of that like we're not like we know it's to do or not like trenching and figuring out where new Mains have to go especially on the 14 well that's where we would communicate with the contractor and try to do some foresight for materials and
know what we're getting into before the connection instead of disrupting the resident for you know extreme amount of time that way we have all materials there for the connection that's something we communicate with them about um but again we have to wait to get to that point right the easy connections are just about all the other homes
except for the 14 correct wouldn't say e easier are older what's required before those connections begin full approval for use from the health department we have to have full clearance for use that way that the line and the water main is
deemed approved for use from the public and you need to have the uh the trench and the new pipe put in on that uh section of road that you just mentioned does that have to be done all those are out of the road they're in the green areas from behind the curb to the
water meter box so as far as excavations it would be minimal but you get to that point where I said there's 78 homes you know some of them could take longer because we're relocating from the meter from the back of the home to the front um others would probably take less time which are more the meters are already in
the front of the property so that connection might be a little quicker I can't say yes or no I mean he gave an estimate of how many they feel that they can do in a day I know with looking at some of these meters already and what we've seen there everyone's kind of like a a special situation they're all kind
of different as far as connections cuz some are in the right away and some aren't in the right away some still sit back in the property I was hoping that when we designed this that I would be able to pull all the meters from within the private property and put them in our rideway but that didn't end up happening
so how long are the residents going to be without water the difficult ones difficult ones could probably be a day yeah we'd like to have it under a half a day but with these you you would always want to overestimate tell the resident this amount of time we would always obviously notify the residents
day prior morning of we would wait till after probably a certain hour maybe 8:30ish to where they would do their morning activities disconnect the water and hopefully switch everything over this is with no complications you know hopefully so they'd have it by 5:00
maybe we would like to be before that but realistically you always want to overshoot that whole day I mean overnight no just just during the one work day okay yeah it'll be done by the end of the day yeah you would like to say worst case scenario I I don't like
this hope I understand but the reality of it is is that when you start opening a meter up and you start disconnecting it you don't know what's on the customer side that could cause an issue for you to connect to it yeah and that's always been an issue for me when I start doing it me and Wayne when we do a repair to a
system there's always complications at least a good 90% of the time we've ran into a problem where on the customer side because of the materials whether it's still galvanized or if it's copper or if it's PVC we need to repair that because we can't give you service without having that fixed I'm just
trying to get to the resident oh no that's fine but somewhere during the day you might tell them they're not going to have water that evening well we'll we'll go door to door and let them know this day you're going to be without water starting at this time in the morning so
that way they know not everyone on the street is going to be affected as long as they stay on task and do one side of the street and work around and come back I don't know how they're going to do it so yeah well that's kind of what I'm so you're not I mean if this goes perfectly from right now to mobilization doing all
these odd things like driveways for the connections um you know you're not you're not really realistically getting this thing wrapped up SS a few homes till like the middle of June yeah if George esates you're going fast if he yeah if he estimates five and they hit
that Mark you're still roughly a month worth month and a half worth of services if you have some complications and you cut that number in half you've doubled the by the time you have all the permitting the testing you're going to be you know well the permits are already in for Highland Beach and they're I guess finalizing if I'm not mistaken
George are they finalizing them up yeah our soft them okay yeah they're using Line Tech so they're pretty how yeah how long does it take to test the the the water line water lines once everything's they have to burn the water line for two days
and then they sample for two days two days okay consistently also Anthony can you remind me the the work that they need to do that is going to impact the the the roadway there's a so so far there's two spots in the drainage that
we've identified as possible Point repairs which would mean Excavating the road repairing the drainage system um one of them would be on RightWay one of them would be on Old School between Polo and Gulfstream um I think we were going to look at one of them they that they do have their vacuum truck here here so we
can get a review it again I've already reviewed it I've submitted to our office what I've observed as well as the other inspector um so we have to look at those two um in discussions with um Anthony and the other inspector and one of our
project managers with the water main issue jumping back to that if I can there's a spot on Old School between Polo and Gulf Stream that will we need to be excavated to install an additional valve their process of installing flushing and
testing the watermain for phase one didn't fully complete in a section of phase one so they'll have to install a double valve because you cannot have an unapproved system which would go down right way from Polo old school up against the backside of a valve for a
non-approved system it would be possible contamination so why wasn't that I'd have to ask the contractor that when they did the flushing and the testing I mentioned hey are we going to flush and test this what I was told is we're going
to flush and test this way so per design the phase one goes from Polo to old school and goes east and west they have flushed and tested West they did not flush and test East which stops right there at G Stream So in in that process
of what they've chosen to do they now have to go back into that road right there with that cluster of valves is at that intersection and install an additional valve that would create a space for no possibility of cross contamination from an approved m non-approved m to an approved main how
long do that take that would be probably a day worth of excavation and and doing that installation but just the way everybody's aware that that will be a road excavation that will need to take place we can't will we pass the the final testing to hook up without that valve on the one side you will on the
other side you won't so this system going to the West will be approved but once you then go to test that additional section you cannot test right you cannot test uh a non-approved system against an approved system there has to be a space
which we call a vent to Atmosphere so that way we can identify there's no cross-contamination from approved and has to have the valve to have a jumper on it in order for it to be approved because without that jumper you can't do it yeah the truck was going there this morning is that what I no that's a vacuum truck that's different that's
just for them to clean the systems long get a truck and get it done why that not been done George if you're going to answer I need you to come to the mic thank you the way the job was designed all the fingers was going to be on phase two except old school and that was an
oversight um we did started put in the the the water line at one point we were approved to start doing this phase two this portion of phase two but then we were stopped because we didn't have the the watering permit uh at one point so
uh we at one point we was asked to proceed and then were asked to stop so we didn't proceed to the installation of the water line up to this end point here uh at that point we we had to stopped so you wanted to do it but the engineers
wouldn't let you do it is that what they say well it's not that they didn't let us do it we at that point we didn't have the thew watering permit I don't know if you were aware of one Club yeah no we know that yeah so so we had to stop at that point I know but that was that was
last year yeah but that's part of that's part of uh that's part of phase two this valve is not I mean Anthony has just explained to us that phase one you can't even test this portion of it without putting that valve in correct so why
wasn't that valve done and if it needs to that been done when you have plenty of time there have been very few trucks around here in the last it was also it was also agreed and even was requested to put her in the oills that we can do that line on phase two today I'm finding out
that that's not the case you just learning that today we were requested that we should that we can do it in Phase One or we can do it in phase two just today I'm finding out this is this valve on the asol we just
submitted it was was asked to to eliminate that that section to be done in Phase twoj go the mic Rick please the M if I may clarify something there's no problem in terms of the health department certification getting clearance to hook
up uh phase one to the to the houses not doing that line uh it's just that that line now presents a problem to the town because it's literally in phase one so that I Ian that's the the whole thing
here so we we said yeah we could proceed with the certification the way we have that section can be done during phase two but the problem now arises to the town that there's a bit of work that would need to
be done in the roadway U that's actually part phase one so that's the clarification I wanted to offer so that strip of houses can be connected in phase two or they can put the valve in test it and do it now yeah
how many house how many houses are in that little strip like six right um on which strip are you referring to one from Old School to Polo old school to uh I'm going on Old School from uh Polo to the intersection of old school and G
Stream Road Center you have you got the armor house you got the gas got C more and the four some of them some of them is connected in follow up right one the one one for the school Mr Gray's house is the only one that's connected on on
Golf Stream that's separate from oh no take that back um Bon's house as well the two corners are fed off of Golf String yeah and cmore and Mr Ballas is it's just two homes yeah but here's the problem and I just he mentioned this to
me and I didn't think about it until just now when he reiterated it to me that section of golf stream to to Polo coming off of the main line off of the OAC line that's there existing now if
they sever it at Polo then I lose water to those two residents that's going to be a problem and I didn't completely if I C it they still won't give me water from coming back from if they if they severed at golf
stream at the te and have the new system in then yes we can use it but if they don't have it in and approved then it won't I won't be able to get water they have to because it's going to be cut off
yeah seems to be a lot of uncertainty here how long does it take to put that in well they got to flush it and then still put it in with the Asal that they already have submitted then get that approved and then do the testing of it and then get their passed so it's just
probably a matter of two weeks difference between what's on polo and what's if they get their has bu done quick enough it's just that it's just adding that to the out skills it won't take long at all well Anthony you've been involved in this every day
um as much as the engineers frankly so in your opinion what needs to be done I still I still have the 12 in line that's at the end that hasn't even been done yet I'm sorry the line the valves that need to be installed which I I requested to change the way it went in because of
the design and then also trying to figure out a way to eliminate having them to do a lot more restraints on an old existing line to try to accommodate TimeWise for them to do that and also disrupting any further damages to stuff
they've already restored basically that needed to be taken care of first and jockey put it together and we got it out of proof and we just gave that back to them what last week no we haven't got it yet the change we haven't gotten that back
yet for the proposal that you sent to them for for that they haven't sent that back to you yet no sir okay so they haven't received it yet but that's still an important part for me because now as you know that I have blue water Cove on the other side for 2900 they're doing their transition from the water line
over there because they've been approved already through the health department all that stuff is done over there I need to shut the water off over here and that's going to be a whole entire day so those three homes that are on Golf Street on Golf View now will be out of water for three day for the whole day and pray to God that they finish the
fusion on that other side because if not they won't have any water and that's an issue for me that's why I was hoping we can have this already taken care of because they're scheduled to do that next month on the 9th they're trying to push it up Mr willings the owner of the property
wants to push it up sooner than that um and why can't um because they have to install that valve but they can't do it until back women gives them back the the blueprints on I thought you said jocky did did he he submitted to us but they had to give us a proposal but
he sent it to pin they haven't approved the the cost to say go ahead and move forward so right now it's a St on that let's get that wrapped up get get the cost get the plans so that we can get that done they they submitted their cost
already we're just waiting on I guess I don't know cuz I haven't been previewed with the email so I got we've got uh like 10 weeks of water work here that hadn't started yet
basically give or take the season's ending so it's not necessarily that La that back Capal connections are not necessarily terrible for phase two some of those residents are seasonal um so then are we back to
digging up the road at go you now or later this ain't going to wrap up till like July 4th I have another two weeks to it you know just some window time you're going to have four Anthony you're GNA have some connections that you're going to be oh I already know thatu you're
gonna be toiling with for a while some of the homes are still on galvanized lines they I I understand so if I may real quick G golf you w you'll have an impact on the road as far as machinery and traffic but the majority of the work will be done on the outside of the road I think big factor of the 12in on Gul VI
is keeping residents in service with water if they don't if they are unable to or start after 2900 does a connection the possibility for that not going according to plan would impact residents if we have them perform the work that
they need to do on this side we can keep the residents with water because I only have to turn the water off temporarily until they install the valve and back it then the rest of it is still being back fed from there's too much uncertainty here and we
are just um moving from issue to issue uh what I'd like to do is have a meeting next week with representative of the contractor the engineer staff and either uh the vice mayor or myself will sit in on that meeting and we will decide what
needs to be done we'll get full explanation without kind of doing it here and uh we can better uh put ourselves in a position to evaluate phase one and phase two okay yeah we just got stuck on the connections so just one more comment Mr Mayor I mean at our meeting on Wednesday
we did ask for dates right yes sir for items to be completed um from the contractor we can't that's means and methods and we can't tell them when they need to be done except for you know a
final at our at our meeting I'd like to have have have George there or someone else from your company maybe a couple people a couple of the engineers Anthony staff and either myself okay thank you all right let's move on thank you uh
okay so um I wanted to bring everybody up to speed on the financing of this uh project so so I'm going to hand this out to everybody well I I don't think there's
any surprises in here no surprises that's good I think everyone has one right yeah okay so um so Mark put this uh together for us [Music] um Mark if you could just kind of go
through it there's one line item in here that I want to uh uh uh speak to myself we're doing this one yes I just went through the all the uh costs that have uh been incurred by uh 314 as of
today and the you see the the total is around 6.5 million the there are some recapture cost and as of the actual main contract the the contractor there's estimated
about about 8.2 million left on the contract where probably about two on of that has already Ur occurred now I'm just not I haven't seen the invoices yet so I'm not quite sure what that amount is but it's probably pretty
substantial so so as of right now the that 8 million is probably quite a bit less than that for for completion and so there's on where it says other costs under restoration I just wanted to point out here this this
uh line item really deals with about eight or 10 uh homes in terms of finishing the restoration of the driveways and the grass and and that sort of thing so um we've
had it basically we've had 10 different situations that we've had to address uh and I um without taking too much time I'll give you a couple of examples some on some of these the the uh the residents went ahead they were
getting tired of waiting so they went ahead and put their grass in their Irrigation in and uh themselves uh we had others or at least one that uh was going to use another another contractor
to to finish theirs and uh the contractor our contractor said okay we just send us the bill for that uh and uh and then there's been SE a couple two or three uh with
respect to the driveways that the restoration of the driveways uh to do it correctly and get the right transition went beyond the RightWay and so uh which as far which is as far as
the contractor will go and so so there's a section that has to be paid by someone and so we're not going to ask the the homeowner to pay for something that the town is doing and uh so there are some driveways that had to go beyond the
right way to do the correct transition right yes and so um so the town would be uh responsible for for that I mean and so if you look at these
numbers right here uh the the 19,000 uh uh is uh not respon that's not the town's responsibility the 4,000 uh I say that it is and one of
those is one of these driveways that is the bulk of that $4,000 uh that the town really needs to pay for to make the transition correct so so the one that you had a question on is included in that night
that was yeah because they took the contractor told her to give them the whatever I don't know how work um so but why the contractors out there doing the stuff on the riway I mean do you talk to the resident to see if they can finish it up at the same time or is the
resident have to go out and get their own person well it's a matter of getting it done and again we rely on the contractor to to finish these off they they they did didn't have you know
they didn't do a street by Street they would go from one street to another street so it was hard for us to know when they were going to be working on a particular house and so um uh and GE indicated that the
driveways are going to be finished in a week or so yeah but I I think this is different it's the what's from the RightWay to the property some of them are incline like this a couple of them so it's what's be contractors there trying to make it all right would it be
simpler if he just finished it yeah please um we have we have addressed that uh issue right except with one driveway we have gone beyond the rway Maybe by a few feet
to to address the pavers uh because the it's hasn't been much but there's one particular as far as I'm aware there's one only one particular driveway of pavers that had the slope was drastic
and and to make things worse the papers the 16 papers the thickness of the 16 papers we cannot find it therefore the whole driveway has to be done and the owner has agreed to do the entire driveway uh he's referring to the Howard
residence in front of our Scots at the end of at the end um the tile is is imported and it's it's a thinner style clay style porest tile that they use and it's not easy to be found and the dial is going to be completely different they
gave him a a sample I saw the samples and they didn't even remotely look the simp so that's the only no there's there's there's another house the sacran yeah but that's a that's a I understand but the town tile to but that's going
have to goach no I'm just saying can the contractor do it since he's there and no the contractor the same contractor is doing that job for the hous yes but then the homeowner doesn't go out and hire their own contractor to do it no he hired the contractors that were doing the job
this but is that that's not what happened in the other instance they hired their own person to go in they did yeah that's what I but but but what what they did is what they uh or uh ordinarily would do in the right way so that's why we're
putting that and the same cost Factor well it that's what I was getting at I understand so Mr we have to control the so so understand resident can't go out and just hire somebody our our some of them
have done that and so well yeah but we're paying to have it done okay so then the the the resident would be responsible for the difference in the cost of them doing it otherwi
other they the house I believe that Mr Greg is referring to is the one on on polo drive on Palm Avenue with this with the tile yes that that that driveway is the only also the only driveway that has tile that is glued to the concrete in
our contracts we supposed to be using the same material we're supposed to remove the papers and put back the papers this particular case we not able to remove the tile the paper tile therefore uh that's not part of our contract and what I was
explaining to the town and on one of our last meeting is that if the town agrees to please the owner which I understand the owner wants to have it a beautiful driveway like they have now the transition they want
to make it flat smooth not to have a break point but our contract is only to the right away if the one wants if the one wants to have it a nice mooth transition I wouldn't understand the the the owner position but that would be an
extra cost an additional cost for the town we're not responsible for the material itself because in the cont that we supposed to be using the material that is existing right in this particular case we're not going to be able to use the assisting material because it's glued to the to the
concrete so in in the end I mean it's our goal to uh make this such that the resident accepts it right and so so there are yeah my only point is that the
we paid the contractor and I just want to no um you can't get the cast out of control to have residents go do things and we're not aware of them and all of a sudden they submit a bill um that's that's the way have no gu lines over
their bill that's why I stepped up to the oh good well I mean just cost I mean how much is it reasonable I want to address that particular issue so uh this really just came to a head this week at our at our progress meeting and and town
presented to me uh several uh invoices and uh from residents and or other vendors hired by residents and we discussed the Dilemma of how we sort
this the cost out relative to the Construction contract The Dilemma is that we have homeowners moving ahead and and and during conversations in the field or not conversations in the field we have residents moving ahead doing
some work on their own that may be part of the Construction contract so what I have told the Greg is that I'm going to go through each one of these invoices and we're going to delineate the work task in there that we feel is
contractor's responsibility as part of his contract we still need to give that to him and let them respond so in other words if invoice if a if a homeowner gave us an invoice for for all this work and you know half of that is really
contractor's responsibility we we'll have to get uh the contractor to buy in to be responsible for that portion or then tell us what portion he feels it is and there's going to be a discussion
there a negotiating point in there the other aspect of this issue is that town is very sensitive to Residents and even if the contractor says yeah that portion might be my responsibility but I would have done it for been able
to do it for half the cost as shown in my bid items the town may elect to move forward and pay for these invoices in in advance and it will have to be worked out with the contractor at a later date the the the the end result of this this
contract the reality is that there's going to be uh claims from the contractor that we do not agree with um and won't be paid and there will be a claim at the end of the job there will be claims from the town against the
contractor's contract that the contractor doesn't agree with that will be left left on the other side of that and eventually at some point at the end of this contract there's going to be a negotiated settlement to close this contract out but that's just the reality
of what we're dealing with with all these residents not being happy with how fast things are going and taking matters into their own hands and the relationship between their work ending in a right away and residents not knowing where that
right away is so it's a it's a complicated matter but that's the the road I see it's going down I think we understand that yeah and but that's not unusual in in contracts
and jobs I wouldn't think so but the word has to get out the residents I thought we had done it but there because we early on in this project someone went ahead and did something and I remember having a meeting with y'all saying we can't allow that we need to notify the
residents they must wait for the contractor our Engineers to uh to do the work or to authorize that which the resident could do I mean if the residents want to do it just know that they're not getting
reimbursed from the town that we have I think that has to be made known that they can't just submit a bill to us because they got tired of waiting um and I'm I want the residents to be happy but I mean I can't all gardeners charge different someone could charge double in
one particular case uh the owner did I believe came to us to do the driveway which I believe Mr Greg mentioned in pway they gave us the opportunity to present to us the cost to to restore that driveway and and we agreed to it
but we knew ahead of time that's what I'm saying there has to be an agreement that people can't just go out and do their own work and think they're going be reimbursed and if they do they need to know they'll be reimbursed what the contract amount exactly okay L what they
but if they give us if they give us the opportunity to to look at the proposal and we agree then we become responsible for that invoice which that's what happened in in one of the driveways which got done last week yeah in a perfect world it works that way the
problem is and it was their was the owner's contractor he want to use their contractor okay I I just think it has to be known that the it's under contract that all this is being restored not the homeowner can't just go out and do it
and then asked to be reimbursed we may send a notice out written notice in phase two residence thank you I think we're gonna be doing that I will say I totally agree with all that out in the field sometimes this
work is started they they they they don't care and so they won't just go no I know but if we have something in writing to them I think it'll smooth over because we're sensitive to our resents yeah I want the all the residents to be happy and if they want to do the work sooner and that makes
them happy I think that's fine I think they'll be fine with that as long as they no yeah okay okay let's move on um ties into the SE Coast loan update yeah uh you have some more to now Mark can
you update them on the loan yes uh I I spoke with the bank uh this week and they're wrapping up the underwriting and the the uh the the closing of the loan should be done
within a month so they said sometime mid mid April and that's that that's for that'll be for the loan amount but obviously the town will be able to pull whatever amount that they they they would want at the minimum of $50,000 so as it look as it looks I did some
analysis up in up till the end of February and and the town's very healthy in re in reserves and as in just if we're just speaking of the core project it it looks like the the finances are very healthy
to where the the loan to keep even a $4 million reserve the the the town would even need to borrow any for for this particular project uh it's it's more worried about the all the other projects that that might have to be incurred in the in the
the near future the next couple years that the uh that the loan would that the loan would be used for to to to finance those projects and to keep a healthy Reserve in case of of emergencies if you
look on this sheet it looks e even even with the projects that are known it it looks like the the amount that needs to be borrowed as of today I have 1.7 million but but I think it's probably a little quite a bit more than
that it but it might only be around three to four million to uh and financing that might be needed instead of the full seven seven I mean Mark and I were talking and I think Mark believes and correct me if
I'm wrong that we could actually probably finish phase I mean this project uh uh simply using fund balance yeah um great very good thank you Mark this is very
helpful any questions on CIP financing at this juncture if not let's move on North County Road update I'll take that mayor if you don't mind so uh at the last uh meeting we discussed the issues associated with uh complaints from the
residents on uh County Road since that time we have obtained a quote request verbally uh through maintenance to put vegetation in the area that we discussed would cost the town approximately $1,500 uh it's not a very large expense
and we would use the same vegetation material that's already on the south side of County Road if we were to do that so that it would look consistent and similar in nature uh we did install a 15 m per hour sign to reduce that from the 20 to 15 and we also mailed an
official letter to uh St Andrews notifying them of the violations the concerns the statutory requirements for parking um and those kind of things as well so all three of the issues we've discussed have been um resolved obviously at your direction we'll decide on what we want to do with regards to
the vegetation if that's the direction you choose to go in I just drove by a few days ago and sawall cars parked I think four or five of them parked facing out going to go down the wrong way on the road so I uh for that modest expense
your suggestion of some plantings there is a good idea okay we'll proceed with a formal quote versus the verbal and then we'll obviously work with the town manager for approval on that Chief is there going to be any uh increase in surveillance in that area because I've
had a few residents say to me we like the the the response but now these valet are going to fly down North County the long the r way way at at 25 30 miles an hour because they're trying
to obviously get there as fast as they can is there is there gonna be more surveillance you think in certain times to get that message across so I think what I don't think surveillance is the solution okay um what I think is the solution is the proper planting of the
vegetation and spacing associated with it to prevent that activity from even happening so they're they're going to go back out on on little Club Road or A1A across more than likely the vast majority of them based on their space would end up
going directly out to A1A but I I believe based on looking at our RightWay and the vegetation and the spacing that the vegetation would require um it's going to eliminate a lot of the parking in between County Road
and the tennis courts number correct so so where they par now uh will be just due east of the tennis court because that's their property and then the right away it meets is the dot is cor space between
the tennis court is there won't be once vegetation goes in that will pretty much eliminate enough space for a vehicle to park in that area that's the issue correct parking and so that's the solution because our rideway goes all the way down to we have about 48 and a
half feet of rideway on County Road so we have more rideway than we thought we had okay I mean it's it's the right approach it's going to be inconvenient for the St Andrew's Club but what are they going to do for parking if we could get compliance
before the vegetation went in then it may resolve the issue but so I mean I've I've been here eight years and I've never seen that kind of parking since I've been here on the new building across the street down
on parking could be I mean just thank you but there's parking around there around the new exercise Center a large building a lot ofk but they don't use it is that the problem it's lenient I believe I I believe the statement the mayor made is exactly correct it's less
convenient to go that distance to cross the street correct got it just it is as it is to go the right direction on County Road got it thanks Chief uh all right arpb meeting next one is March 27th at
8:30 a.m. Finance report uh yes I mean this represents 41% of our budget and uh Mark and I do not believe that there's anything outstanding in here that needs to be
pointed out to you very good any questions about Finance Chief please report mayor vice mayor again uh if you would just accept the report that's submitted if you have any questions I'll be more than happy to answer them um I will tell you that the activity over the last week or so has increased at
nighttime with uh vehicle traffic coming from areas that are concerning so we've been on top of that um we've had a lot of interactions U more frequently no crime as a result but the officers are being very diligent at night and paying
very close attention um to the activity that's occurring in town from these uh out of town visitors so has the lock on the police jail cell been yes we personally made some adjustments to it and it's been working
correctly since let's move on then to the uh ordinance 251 an ordinance of the Town Commission of the town of Gulf Stream Palm Beach County Florida amending the town code of ordinances at chapter 66 zoning to establish an overlay District known as
the neighborhood character preservation overlay District within the Gulf Stream 4 District of the Town providing for regulations within said District by adding a new article 9 neighborhood character preservation overlay District containing section 66 470 creation 66
471 one story houses to provide additional regulations for one story houses and 66 472 twostory houses to provide additional regulations for two story houses providing for severability providing for repeal of ordinances in Conflict providing for codification
providing an effect date this second reading and adoption today March 14th 2025 uh is there a motion to approve ordinance 251 I'll move to approve ordinance 211 251 second commissioner green yes commission
or L yes vice mayor Stanley yes mayor Morgan yes uh we now turn to the contract exension for uh Emergency Services disaster debris relief we have two of them I believe um Mr yes these
are the contracts we have uh with uh contractors that provide uh services to us cleanup services basically after hurricanes or any kind of any other kind of disaster
um the companies that that we have we work very well with um they have a lot of other clients in Palm Beach County so so that means they're here uh during or after events like that and
we're not having to call them from Kansas or Oklahoma so uh uh we would recommend that we extend these uh contracts with these companies any questions if not is there a motion to approve the extensions with DRC
emergency services and Crowder golf I'll move to extend the Emergency Services uh second for commissioner green yes commissioner orwine yes vice mayor Stanley yes mayor Moran yes U
anything else for the good of the order U mayor I just like to note that Coastal waste and recycling will do their first pickup on April 2nd so we're transitioning from waste management at Coastal if you hear anything have any issues or problems please contact us at
Town Hall we had a meeting this week with their customer service representative they have been out reviewing the routes and everything turns out that two of their drivers actually worked for Waste Management in Gulf Stream maybe 10 years ago so they're familiar with the area at least
it hasn't changed that much over last 10 years right um so um so there will be a transition that happens before the next meeting so just want to give you a heads up we anticipate it going smoothly however if you do have any issues they are willing to respond and and take care
of them thank you very good so if there is an issue residents will call Town Hall and uh sta will take yes sir very good uh thank you if there's nothing else thank you all for coming