Right, Kathy? I mean, you put a new road in and everybody wants to use it and then you have people walking in the middle of the road. I know. Pedestrians. We're ready whenever you are, mayor. Okay, since uh we're all
set, we're all good. I'll call the meeting to order. Please rise and play. To the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all.
Renee, would you call the please? Commissioner Green here. Commissioner Canfield here. Commissioner Orwine here. Vice Mayor Stanley here. Mayor Morgan here. Also present and participating are town manager Dunham, assistant town attorney Nazaro, CFO Bymaster, Chief
Jones, and myself. I've been pres Thank you. We've been presented with the minutes from our last meeting on March 14th. Are there any corrections, comments, changes, or a motion? Uh motion to approve the minutes from the last meeting, March 14th. Second, Renee. And before I call the role, at the last
meeting, Vice Mayor Stanley had recused himself from a vote and filed form 8B as required by the state of Florida. So, Commissioner Green, yes. Commissioner Canfield, yes. Commissioner Orwin, yes. Vice Mayor Stanley, yes. Mayor Morgan, yes. Uh, any changes to the agenda, Mr.
D? Uh, yes, Mayor. Uh, I do want to add one item under the manager's report um from uh Mr. Anthony Beltran.
Okay, we'll make that item A4. Very good. Um, our next meeting is uh May 9th at 9:00 a.m. for anyone who wishes to attend. Public comment. Anybody wish to speak? Christine, I like Commissioner Orin flew in right at the last minute. I thought, oh my
god, their public comments early. I got to get here. Christina Hassid, um, uh, Florida Coalition for Preservation. Um, I just wanted to remind you guys on Tuesday night at 5:30 in the chapel is our annual meeting and we'll be going over some of the things that Chief and
the mayor talked about at the Gulfream Civic Association meeting because it was so impressive. But we'll also be talking about um what is happening in Briney, State of the Union and Briney. Also be talking about the explosion that is happening getting ready to happen in downtown Buon. and you say, "Well,
that's not real close to me." But, you know, I know you shop there and I know that you sometimes use Ocean Avenue Bridge. Maybe not now because it's under construction, but I think it's always important that on the barrier island, we understand what's happening at both ends
because it it eventually it affects you and especially if George Bush Bridge is not usable, that means you're probably going to be going north to be using some bridges. So anyways, um that's what we're going to be talking about and I look forward to seeing you guys all
there. Thanks. Thanks, Christine. Anyone else wish to speak? Mayor, the Gulf Stream School asked me to announce that they are having a blood drive on April 22nd. They are opening it up to the community, but they would like the community to come between the hours of 9:00 a.m. and 100 p.m. So, the flyer
states 7:30 to 2:30, but they'd like the community at 9 to1. 9 to1 donate blood at the school. Very good. Thanks. Um, town manager, um, CIP. Yes. Uh, thanks, mayor. Uh, well, I do have a good news,
uh, with the update for the CIP. The contractor has connected all of the houses in in the core area up to the new water man. Um, it was approved by the health department in like one day. We
thought it would take a couple weeks, but it was one day they they approved the water, so they were able to begin to hook up all of the houses to the new water man. So, they're all hooked up. That's great. Uh and that that was a
major um uh part of the construction that we wanted to for them to complete before we moved on to to phase two, as you know. Uh and uh they uh they are probably going to finish the restoration
of of the of the grass and it could be by the end of today uh but at least by the end of Monday. They're getting new pallets of grass coming in. I mean we've still been working on uh uh u water meters at this point. Oh, let me qualify
what I just said. All of the homes are hooked up. the 14 homes where we were having to move uh the meter from the alleyway out to the to the edge of the pavement. Half of those are done at this point. So, they're still working on
those. That's by line tech, right? Yeah. Yes. Yeah. But they roadway sub or their guys finished everything else on the other 68, right? Yes. That was quick. I know. Um I guess I guess they were able to to do five a day. Uh actually seems
to be the case. So yeah. How how many more of the alley homes? Seven. Seven more. Yes sir. Okay. And then when we start phase two there will be 14 13 13 uh that will have the same
treatment done. When do they line expect to finish those seven homes? Morning, commission. Um, the ones that are in the alley, they have six completed. They're working on two today. They have to board Pippen and the
gentleman just north of Sacropanies because there's two difficult um pantries for the water. Yeah. So, those will be the last two that they take care of. They have other ones already exposed and ready to start assembling. The problem is is that they have to go to
Highland Beach to get the permits looked at and approved and signed off for them to activate the water. So, they have six that are completed already. Highland Beach is coming out. I guess they came out yesterday, maybe. I didn't hear if they'd actually made it out here or not, but they're scheduled to come back out
again today to check the ones that they've already have installed. They have been certified through Line Tech, so the back flows don't need to be checked. It's just the connection of the homes. Everything else has been completed. But also in addition to that are the backflow preventors that correct those
have to be in certified through line and then everything gets qualified all in one time when they do the inspections for the permit. So they sign off on each one once they get it completely done certified and then inspect. Blime Tech is certifying their own back. Correct.
Yeah. We don't have to have another contract. Right. So, the homes that have been connected, certified, installed, and inspected, but they still don't have the water. No, they have water. They have the old old water. No, they have new water. This is
I thought it has to be certified and it is the water is certified. Oh, they turn it on then inspect it. Yeah, we don't want a service disruption. Yeah, you turn it on and they come back and make sure everything's set up right. One would not expect the answer. Correct. Very good. Good. Very good. Thank you.
Anthony, it's been going really well. I I have to say it has been the [Laughter] But no, we have water. I do have to say that the last couple of weeks they have
been putting a lot more attention uh by means of more crews out there to get to get this uh job done. When they focus on it, they can do it. They can. Right. Correct. So, uh, so actually we are beginning the process to, uh, to do
to get to substantial completion. And I'm just going to ask, uh, Trey to just take a minute to to kind of recite that process that we'll be going through in the next two or three days, our staff and the the engineers and the inspectors
and the contractors. So the process is very straightforward under the contract to reach substantial completion roadway will need to submit an items considered incomplete to the engineer. Um the engineer u backtor woodman the town and
roadway will then walk the site see if there are any other issues that need to be addressed before substantial completion is reached. Uh and then barring any issues, we would have our engineer then issue them a certificate of substantial completion. If there are
some issues that we believe are in the way of substantial completion, then we u submit a list of those items and then those are addressed before we reach substantial completion. So essentially substantial completion is when the the project is and Mr. Stanley
can probably recite this from memory. Um, uh, is the the you're receiving the benefit of the project. So, the the water line being in, the streets being done, the drainage being connected and hooked up, that's all substantial completion. You know, if there are a few
bushes that need to be replaced, saw, some irrigation, things that are are are separate, we're still receiving the beneficial use of the project. So that would not keep it in way of being substantially complete and those those items would be dealt with afterwards. Once substantial completion for phase
one is reached, they are under the contract allowed to move on to phase two. So we anticipate that happening as early as next Monday the 21st. Now those items that still need to be completed
uh I believe they have what is it 30 days to do that. Uh it's you know um I mean by contract I'm not sure that okay so that's uh that's the status of all good of the
project at this point. Um very good thank you. Uh if there's anything else on the CIP Yeah. Uh let me just mention that the uh and I do have uh Anthony uh if I could I mean this we
it's number four but can we just do that right now with the CIP? But before that I just want to mention that the town has had a resident that lives in um on North County Road. Yeah. on North County Road next to the Hermitage
that has complained about the dust and is u requesting that the town power wash the entire complex. Um so we're dealing with that right now. Um I wouldn't do it now if we were to do
that because we got a whole another year to go and but what I am doing is request or requiring the uh contractor to keep the site damp and uh to try to uh
provide some uh dust control. So, uh, what kind of dust buildup do we have on, um, town hall, the police station over here, and then kind of up from I, I could probably describe the dust on the cars, uh, a little, uh, more
than, but I really don't notice it. We running a water truck or anything up there up on county? No, we're not running anything because they're not doing any work on that road. So they're not required, but they are but they are one running the water truck up and down Gulfream Road. They do the parking lot
back here uh generally twice a day is how they've been running it. Yeah. How many other complaints have you received? None. I the only thing I would be careful with this is that every home in Gulfream right now is my house is covered in dust. So if we start doing
one Exactly. I I I just want to point that out, you know. Um, I'm not I'm not sitting here uh requesting any kind of guidance or answers from the town commission. I'm just giving you a heads up and we that's what our conclusion is
is that you do one and then every house in town wants to have the same treatment. We're just looking at a little bit better sight control in the back here. Correct. I mean, that's the that's the first thing we're going to do to try to address it. So, and then Anthony, if
you'll talk about 29 2900 2900. Okay. All right. 2900 has been approved for their water connection on their side. Yesterday, Tuesday, no, Wednesday. Wednesday, I had to shut the water off
for them from our side to go to 2900 so they can finish doing the construction connection. Well, I ran into a pickle. problem is is that three residents, God sick, Mr. Gray and the gentleman in between, I don't know his name because I've heard you seldomly see him. So, um,
they were off until almost 9:00 at night with no water. Reason being is because the valves that I have in the pit that we are getting ready to change out weren't working. I did everything under the sun to try to get them to work and they
wouldn't work. They wouldn't hold water. So I had to go up to the top of the hill next to the golf course entrance to turn the whole entire system off. And even then I still had water passing through. So they did it under somewhat pressure of the line, but not enough to provide water into the homes to have them be
able to use it. So what I've been proposing was to try to have them sever that line that's on the other side. But the problem is now once again I have to turn the water off on this side again in order for them to do that. I couldn't do it the other
night because we couldn't see. We couldn't barely even find a valve that was helping shut off the rest of the line that goes out towards Plus Olay entrance towards the gates and we luckily found him. Well, we didn't really luckily find him. I made a a phone call to Harve. Harve wouldn't
answer. Wayne called him. He answered. He told him where the line location that the valve was in the property that we didn't even have any idea that was there. We shut it off. we were able to shut the whole system down and able to turn the water back on. Now that we know that valve is there, we know what the
functionality of it is. But I can't do the same thing on this side because these three valves that I have that are in the golf course won't shut off at all. So I have to shut it off at the top of the hill, which in turn is going to have to happen again today cuz those guys on the other side have been waiting
for me for the last two weeks to try to get this completed. But with this, everything's happening over here and over there. It's just too overwhelming. I can't shut everything down at one time. There's no way. So, what are we talking about? Anthony, say again, sir. How long are we talking about today?
That's the thing. I can't give you a time because I don't know how long it's going to take them to sever that over there while it's still under pressure somewhat and then put a cap on it and then figure out a way to thrust block it from behind it so it won't push off when I turn the system back on. Because you got to remember you had a volume of 12
inch line just coming rushing at them once I open it up and it may push it right off and then I have a bigger problem because then we won't be able to turn it off and figure out how we're going to fix it. So that's the problem that I'm having residents are those on Yes, sir. because they're the ones that got
switched over to the new one. That's why I was hoping that the the contractors would be able to do what they needed to do at the time when they were starting to do the job and they were on the old system. They wouldn't been affected. But today I'm shutting down the old system completely so they can put in the hydrant that they need to put in on
banging which I'm hoping they'll be able to do today. Has notice gone out to the res that they're on the old system. That old system is completely off. Everything is connected to the brand new system now. Every resident with the exceptions of the ones that are in the alley and the ones that are in the alley won't be affected because I
get back fed from off of Lake View. So do you can you determine how many people will be affected? No one's going to be affected. Okay. No one. Oh, cuz Lake View is going to be shut off going north and south on the corner where T's on on Polo. Those two valves shut off
everything going north and south on the east west side of of uh Polo. It doesn't affect anyone on the east at all. We're just giving you an going on. It's a lot to take in. Trust me. I
understand. So, are we shutting So, you No, no one at this moment. If I shut the old system off that's still in place on the side of phase one that they were working on. No one will be affected. I have it off literally right now and I haven't gotten any phone calls yet cuz
no one is missing. Everyone is on the new system. I think you're just giving us an update what's going on. Okay. Well, I thought No, no, it is, but it's more towards for 2900 because I have to do that shut off and it's going to affect the three residents that are on
golf. We just keep you guys informed about things. One of those valves was to be changed out and we put in a work order for that. That's what one of the change orders are cuz I ran into We had that on today. More problems at the face of golf view going into the golf course.
How long is that? When is that going to be scheduled? Part of phase two? Are they going to come down right now? Going to try to push them to do that at the very beginning of phase two when they start doing the water over on GFream. Yes, sir. Those are my plans. So, that that's the You may have to cut that line again in the future. Weird thing. While
they're working, we're having two valves installed. I'm having one put right at the vault, which was scheduled to be put in anyway, but I have to remove the other three to include another one, which isn't part of the plans, but it is now because I asked them to do it. And then there's going to be a new one
installed on the outside of the fence line so I can access it from the fence line. Okay, that's the reason why the change order, but the pipe has to be replaced. The whole run from the fence line out off of golf into the vaults in the in the golf course has to be replaced.
I know Mr. Godsic's in town this weekend, which is unusual. So, all right. Well, thanks for the update. Thanks, Anthony. I know it's complicated. Thank you. Thank you. Um, yeah, my head's spinning on that one.
Me, too. I have to say Anony's done a great job. I have to give him a lot of credit. He's out in the field. Oh, yeah. No doubt. 247. Thanks, Anthony. Okay, let's move on to Golf View Road and the West End guard rail and landscaping.
I'm sure everybody has seen the guardrail down there, Mr. Canfield. Okay. Well, someone hit the guard rail and it's most the most all the posts are
not. It's two out of the five is mangled. Yeah. And so the the guard rail either needs to be replaced. We could put ballards in there. Uh the law doesn't require us to put anything down there according to the chief. Uh we do
have the red reflectors that I think at a minimum should go back in there. Uh but in order to get the guard rail out, uh we had to take the port podarpus out. Half of those were not. They they were
dead anyway. So I have this on here again as a for your information item. Uh but uh there you know the the there are many opportunities as to how we could restore
that intersection down there. And uh I mean we could include uh landscaping. There is no water to it. It it has been cut off by the resident there on the end. And so so we don't have a a water
source, you know, to water any vegetation. Where are we on the the regrading and sloping and all that down there that we were talking about redoing at the last meeting before we did the punch the final punch list? Anthony, that is um I had a company come in and
remove all the porta carpus, cut the grade of the actual edge of the asphalt that's existing now. I've been informed that where the asphalt is finishing now is where it stops. is not going to be going any further, right? Um, but the grading of the the the soil that's on
the back side of it with all the issues that I had on Wednesday night, I experimented and turned on the fire hydrant kind of a little bit more than what I should have and it actually flowed off and drifted off into the inter coastal. Were we going to put in some drains there with the the other one the other Anthony looking at this? No,
it was it was considered sloping it because we're not through Army Corp of Engineer. They're not going to allow us to put in any more drainage to grow outflows into the inter coastal. We reached our max already, so they were not they're not going to allow us to put another one. So, we were going to regrade it so it naturally just drifted off into the inter coastal. So, we
wouldn't get into any trouble. It's it's grading now to the to the northwest. We just put some dump some millings there and not do anything until we check it during the rainy season and go a little further down the road here since we're just starting phase two. Any I would
recommend that. Yes. Yeah. Okay. Cuz on the backside next to where the rip wrap is, the rocks that are there all those valves we just talked about. Yeah. I wouldn't do anything until like October and just, you know, tell I'll tell Mr. Godsick or Renee where we are on that as well. Thank you. We'll look better
eventually and then Chief can figure out what he wants down there. Yeah. I got badgered on Tuesday, Wednesday night before Anthony. So, but we were down there with Anthony Monroe and looking at the grading. Yeah. They're going to try to regrade it to where it still flows back towards the golf course on the
shell southwest court. Let's not let's not touch it for a while. No, just check it out and see what we got. They still have to regrade all that asphalt on the end because it's all mangled up and looks bad. Anyway, so have we filed an insurance claim for the damage to the guard rail?
We're in the process of that. Yes. Um so just give some thought to um I think we're all in agreement we need to defer any decision on this until till the road work is is much further along. Sure. But give some thought to whether
place the guard rail put some other bullets there instead or nothing. Um I think it should be landscaped. I think it's without landscaping it's not an attractive element in Gulfream. uh
problem is water, but uh I suspect uh I've talked to Mr. Chardak who lives on G on G View that we could probably get water from one of the residents to it. So just give some thought to it as to what we might want to do at the end of
Gw. Okay. Okay. And finally, uh mayor, the our new waste hauler did start two weeks ago. Um this will be their second Saturday coming up, right? and they've done uh what I think is a very good job
for you know a new service here. But we uh did get a few complaints. We did. Was one of them from the mayor? Yes, it was. Okay. Not not not We figured out why they missed
him though, so I think we're good. I mean all people of all people. Yes. Yes. So, but other than that, um I think we were pleased with how the first couple of weeks have gone. They are right on it when we do complain. I mean, they are Johnny on the spot.
So, that's that's my report. Very good. Okay. We've got a new uh new trash hauler. All right. ARPB meeting. Next one is April 24th at 8:30 for anyone who wishes to attend. Um finance reports, water and financial reports. Mr. Dunn.
Yes. Uh Mr. Mayor, uh, the financial report for March represents 50% of our budget. Um, Mark and I had a conversation, discussed it, and don't find anything out of the ordinary for the financial report or the water
report. Any comments or questions uh for the manager for Mark? No. And let's move on. Uh, chief, good morning, mayor, vice mayor, commissioners. Uh, if you would please accept the report that's been submitted as part of the packet. If you have any questions, I'll be more than happy to answer it. There's nothing in
the report that's unusual or out of the ordinary. Um, again, if you have any questions, I'll be more than happy to answer them for you. Very good. Any questions after your report is submitted? Um, all right. Next, let's move on to items for commission action. The centennial celebration costs. Uh,
yes, sir. You see the uh invoice that's been included, uh, the statement at $21,93920. Uh just need the commission's authority to go ahead and uh pay this this bill. Very good. Is there a motion to approve?
Motion to approve the uh final bill from the little club for the centennial celebration. Second. Commissioner Green. Yes. Commissioner Canfield? Yes. Commissioner Orwin? Yes. Vice Mayor Stanley? Yes. Mayor Morgan? Yes. Uh we have a change order. Fifth change order.
Yes, sir. Done. Uh yes, sir. And I would ask where'd he go? He left. Can you give me a call? This is Can you summarize it? Uh after his do you know the way you felt after
his last set of comments? That's the way these things when he talks to me about them, that's the way I feel. So, I need him to to Okay. Well, um the change order has been reviewed by our engineers, I'm
sure. Yes. Um with with recommendation. Yes. Need to have it explained a little more detail. Why? Um Oh, while we're waiting for that. Yeah. I mean, are there any items by any items
by uh we have a representative G from school here, Mrs. Fasiac. They're sending somebody. Hope to see you at the blood drive and we've got field day coming up first Friday in May. So, very good. I thought you just coming to
observe and another to hear them talk about pipes and drainage. It's fascinating, isn't it? [Laughter] Well, she'll enjoy uh this next conversation by the public works director. I could
give you an update on County Road. The speed limit signs have been changed as we spoke about. Yes, indeed. The vegetation that we discussed at the previous two meetings have been installed. Looks very nice. And the parking issues that we were experiencing have started to subside. So, um I think
it was effective. We had a little push back on that, didn't we, please? Yes, we did. um at the staff level, but once there was a discussion with the town manager, I think uh the push back kind of went away. Okay, good. Good. Push
back from St. Andrews. Yes. Yeah. So, um there was discussion about whether it was our property, their property, and those kind of things. We of course already had a survey, so we knew the answer to those questions. Um so, we'll be moving forward with the plantings. Yes, the plantings are are in. Oh,
they're in Yeah. Okay. Great. Tried to kind of match what we did on the other what the residents did on the other side. How about the irrigation port? Um I believe it's going to be hand. Yes. Just started wait for
the rainy season. So um okay. Um hand shadow puppets. Anybody in there? Yeah. Why? Where is Anthony? I couldn't tell you, buddy. Sizable
change. Have y'all seen Anthony? How about you? You're on top of this thing. Um, 38. 38. Well, $39,000. He said he was going inside the town hall, Mr. Okay. He's not
Wayne. He's not here. Can you check the restaurant? Uh, all right. Well, I have to go. Let me leave this spot. This is Thank you. Yes, sir.
Um, I could issue a warrant for him. Be on the officer seen him bolo. I mean, it shouldn't be that complicated. Um, so the vice mayor who's normally on top of these things, I suspect he is now. Well,
this is just reviewing this and will probably give us a summary. Can you view Can you add anything to this, Greg? Is this stuff still is this also part of the valves we're doing at the end of golf as well? Yeah. Yeah. So primarily this is uh these items which are 1, two,
three, four, five, six, seven, eight, which also include the new valves we talked about which are going to tear up the end of golf which you couldn't turn off and some other work that we requested. Here he is. Sorry you guys were done with
Okay. Can you discuss 38,000 change order? Right. Yes. That's the one for the additional valve in the box and the new pipe run with the new 90 that's being on the outside of the fence line. Right. And that's cuz there's a whole bunch of util. There's a power there that's on the corner. Uh the old water
man for the golf course and then the new water mane that they have running this literally right on top of it. Right. In layman's terms, this is a point of entry from plaster sole. So we're redoing all the valves so we don't have any more problems and the system down there is new which we had to do. And that's primarily all the 38,000. And that's
what they're doing at 2900. That's causing all this ruckus right now because they rerouted. Was this included in the original? It was M Mayor the the original design of it was to go in between the light structure and the fence line, but there's too many
utilities in the way. So, I had to have back women reroute it and find out after they dug everything up to see how they can move it back away from it and closer to the inter coastal side so I can snake it back in and go in in a 90. The valves
are bad and we have to move it unfortunately. And now the valves might should have probably maybe been in the new initial bid, but we still change order for everything. Oh, Anthony.
I I I told you somebody would ask why this uh it was designed not to include this in the original design. Correct. They they designed it per plan of what I gave them as as builds that we had. But until unfortunately, like you know,
construction everywhere, it's unforeseen to see what you run into until you expose it. I had him expose it and we ended up finding all these issues. I mean, you're going to try to move this up as we just mentioned 20 minutes ago. Yes, sir. We're containing this. Yeah. When they start on Golf Stream, I'm
going to request. I always remember that our request isn't a demand and they won't jump on it right away. I'm going to request for them to do that while they start doing what they need to do because they have the manpower to do it. There's no reason why they can't. He
says he's willing to help me to get this taken care of. He wanted to try to do it today. There's no way. I'm not doing that on a Friday. If it was Monday, it would be something completely different. But it's Friday because if something happens on Friday during the weekend, Yeah. then he would be out of water the
whole entire weekend. And I'm not doing that. Okay. All right. Well, I I think between yours and and Mr. Stanley's explanations, we understand. Yeah. So, it it's not something that I wanted to have done, Mayor. Unfortunately, it's because the all the utilities that are
in that area that's so congested that the only alternative that I had was to push it out further west another 8T I think it was to be able to 90 it and then 45 kind of a 22 at an angle back into the same vault so we don't have to
do any extra work on the vault itself with the exception of adding a new valve to it. All right. Thanks. All right. Very good. Okay. Okay. So, I got a motion to approve the change order with regard to the pipes and valves at the end of Gw totaling $39,3546.
Second. Commissioner Green. Yes. Commissioner Canfield? Yes. Commissionerwin? Yes. Vice Mayor Stanley? Yes. Mayor Morton? Yes. Uh, any other comments by commissioners? Again, the blood drive is
it's April 22nd from 7:30 to 2:30. 9 a.m. for residents. 9 to1 for residents. Yes. All right. Thank you all for coming. Don't report it.