You ready? >> Yep. >> Okay. We're going to call the meeting to order from Mon special meeting of the town commission Monday, August 18th. It's uh just past 8:30. Uh we start with the pledge of >> allegiance to the flag >> of the United States of America and to
the republic for which it stands. One nation under God, indivisible with liberty and justice for all. >> Rene, can you call the role, please? >> Commissioner Green, >> here. >> Commissioner Canfield here. >> Commissioner Orline. >> Vice Mayor Stanley
>> here. Also present and participating is town manager Dunham, Assistant Town attorney Nazaro, and myself. Absent with notice is Mayor Morgan. Uh so we've got one agenda item today for the special meeting of the town commission which is a proposal to
install a 460 468 linear feet of 18 in HDP pipe which is a drain drainage pipe on Gulfream road which is basically from Gfream school down to almost the road
intersection. Uh town manager >> uh yes thank you Mr. Vice Mayor, uh the reason this is on here in a change order in in the form of the change order is because uh on the original set of plans, this
pipe, this drainage pipe that's in the ground was not identified as a pipe to uh to be replaced. And so the uh contractor was not expecting to have to do that.
And so that causes backups, lost time, all all of the things that they list, right? >> Correct. >> Uh you know, in their in their proposal, uh and you all So the proposal actually
started out at $277,000. We were able to get it down all the way to $260,000. Um, so what the staff did was begin to look for potential alternatives. There's not a lot of alternatives available to
us, but uh two of those that we did uh look at and actually inquire about, right, with with uh contractors. Uh one was uh a system called cast in place. I'll let you explain that.
>> Good morning. Cast in place is a process that they use for when you put a sock inside of the actual drain itself um that they push into it. Um and then they cure it with fiberglass resin and it hardens it. So it creates a shell within
the actual pipe itself. So if the pipe has any imperfections, it fills those imperfections. If it's to the point where it's collapsed, then the sock won't be able to go in it. So, we won't know if it's something that can take or won't take until you do the inspection on the pipe itself. But because the pipe
has been so corroded throughout sections that they've already exposed, we already know the pipe isn't good. So, >> and then the other alternative that we had was >> excilation, >> which is perforated pipe. Same plastic pipe that they use, but they have holes on the bottom of it. And because there's
so much unsuitable stuff underneath the pipe, it's not ideal to use because it's going to get plucked up. While those two proposals were cheaper, uh we as a staff are making a recommendation to use the uh closed U
system of of the corugated pipe. Uh we don't want to kind of go be team second class on this pipe here. I mean, we haven't done that anywhere else in our project. And so, uh, we would
prefer to have, you know, this closed system with a pipe that's more in our opinion more reliable. >> Anthony, can you just tell us for the record that essentially the plans and what we have, what they're going to replace is, you know, basically what's
there. There's no upgrades or anything like that. >> There's nothing that's going to be additional. There's no upgrading to anything. Um the only thing that they do have to replace which is part of the plan is the um D92 structure which is the one that's directly across the street from Mr. for because there's
supposed to be a a 24 in check valve that goes into that same basin that feeds into the pond where the golf course is little. And since because they damaged the box itself, they're trying to wait for FPNL to see how they can rearrange the power utilities in random
way for the drainage to be connected and then they can install a new box and then they'll install it check out because they had to replace it because they damaged the original one that we had. What are we thinking about mobilization for this? >> Well, I was going to say I mean the
reason we we're having the special meeting is because I think they're really on the starting line. >> They are actually waiting for us to give them the thumbs up to go ahead and move forward with it because they've stopped up to where the actual drainage starts in front of the school with the reconstruction of the road. They haven't
gone any further. >> You need a motion. That's >> one last thing. Ray, can you just comment on the pricing and the lump sum quickly before we move on to Sure. discussion and possibly a motion? >> No, absolutely. So, there were some
items that we didn't necessarily agree upon within the per unit price. Um, typically when you have a change order, you're dealing with existing light items that have been approved. This is kind of outside that. So, there was some back and forth about what should be included and what shouldn't be included. Uh we
believe that uh for a cleaner record for the future, it would be easiest to not include any per unit prices for anything outside of the contract that could potentially be used uh in future change orders. So all we wanted to do was agree to a lump sum that the actual woman
believed was uh consistent with uh what the contractor had requested. >> Thank you. Uh any comments from the commission? Going once, going twice. Um, okay. I'm in a position to make a motion if
someone want to do that. >> Um, I'll propose to install 468T linear feet of 18 in pipe on Gream Road. >> Second. Uh, roll call, please. >> Commissioner Green, >> yes. >> Commissioner Canfield, yes.
>> Commissioner Orwine, yes. >> Vice Mayor Stanley, >> yes. >> Uh, anything else before we close? Downtown Manager. >> Yes, Vice Mayor. Uh and I had a chance to talk to Trey about it, but uh um I I
have had a conversation with uh one of our commissioners. The the plan as it's uh drawn up to be now on Giew uh
uh does impact the large tree in in the right way by Mrs. Mayor's house. Are y'all familiar with it? It's on >> She's on the corner. >> Yeah, she's on She's on the corner of
She's on the uh north well east corner of >> our Eastman is quite a bit of that grassy area. >> Well, it's pretty much the whole tree I think is >> that tree is on the town's right away. >> Yeah. So, um,
>> it's between Hoskins and now it's in the middle like her where right in the middle of >> it's in the >> Yeah. So, you know, there's there there's an alleyway that comes I mean that comes all the way out to the
pavement and the tree is in there, but it's also in the rideway from the >> Is that a banyan? So it it is kind of a mess up. It is actually I think our AR arborist looked at when he was here for some other items and said that it was maybe three or four trees that all kind
of grown together. So it's not necessarily anything that he advised that that we should keep and he is very conservative with his recommendations. He's uh fully an arborist and in in in the right career field. So, the fact
that he indicated that it wasn't anything special or worth saving, we kind of felt like it would maybe be appropriate to continue with the plans to expand that road given that we do require large traffic uh for construction projects to access either Seaweoot Road or Gulf View. Um that
would just continue to maybe maintain that area uh nicely without a lot of rubbing and things like that. >> Restoration on that though we put that I know that Greg had talked about a a
nice sort of not necessarily a specimen tree, but something like what we put out front. Maybe not that expensive because that was over $10,000, but you know, just sort of looking into what we would do and what the streetscape looks like at the conclusion of the project.
canopy canopy tree of some kind because that's what it kind of gives the effect of canopy. Maybe also not $10,000. >> It's just the budget and also know that if we put it back on the property line of the resident, we have two residents
there just out. Maybe one of them that would want to take care of it or you're going to have to talk to the homeowner. Well, we would probably want the homeowners to be on board given the fact that it is going to canopy and spread out over their property >> because they will be responsible for
maintaining it long term >> again. It keeps on getting >> Yeah. Well, we would plant it on if we had room, we would plant it on town right away. We can't really plant on on private property and it would be our responsibility, but to the extent that
it grows over their yard, leaves fall in their pool, something like that, they could trim it. So, it's uh you know, it's not the cleanest um way to to do things, but if we do want to install something in the towns right away to continue to maintain that
sort of canopy of appearance in that area, um that that would be the >> this tree uh clearly was growing out over the road. So we we've been >> yeah we've been having the same landscaper that takes care of the property. Marcel will take care of
>> you might want to see what it looks like without the tree too because the other one on there too about Alice and George they they have a lot of greenery. >> I mean just to see what it looks like without >> as of right now Mrs. Mayor has a hedge line that's the full length of her
property and then next door has the one that goes actually Mrs. mayor does have another hedge line that goes in the alley that creates a buffer in between both homes. >> So what is the tree or the trees that
the the house on the north west polo golf what are those nice >> I mean they have they have a nice >> canopy >> canopy and they you know they keep the trim down the bottom and those trees are protected as well. Yeah. So,
>> but that's a beautiful >> Oh, it's >> it's been there for >> years. >> We won't be around when the street looks like that. >> But there are some possibilities. >> Okay. >> Uh I just wanted to just kind of follow
up on what Trey was saying. So, so that so the the golf view from A1A to Polo is 4 feet wider uh because we it is one of the main roads comes into town and besides C road and so we try to guide
heavy equipment and larger trucks either to come in that road or C road and uh and and then again southwest of Polo it narrow the golf view narrows down by
four feet. So that's that's the way the original plan. So if we the there's an option to take 4 feet off of that. So it would be the same width west, but that defeats the purpose of the original. >> So we just want to confirm that the
commission is okay with removing the tree and sticking with the plan. We didn't want to give them that impact. >> Is there anything else other than the driveway aprons? There's one driveway apron on that for
>> um one driveway for Hoskins. That's it. >> Nothing really else in the way other than this tree. >> That's a main for all. >> So what it would require is a new set of drawings if we were to take four feet off. Uh the flip side of
that is we would say however the number of feet from polo to A1A 4T a strip of four. >> When is that supposed to start? >> Well, that's that's that's right. >> Oh, wait. As far as starting the work on golf,
>> right? Um, I think they're going to they're going to start doing that once they finish on Oleander with the water, I believe. I think that's roughly like a month from now. >> Uh, well, they're still behind uh Mrs.
Dean's house right now because they ran into so many utilities there that they haven't been able to move forward. I left midday Thursday and they still hadn't even budged from what they were sitting. They were still sitting there and I went by there this morning. The machines in the same spot
>> talking about on South Street. >> Okay. Well, we don't I don't think anyone here wants to change the plan on the main thorough for all the trucks going forward the next 30 years. So, we'll uh we have three we have three owners really to deal with because lots
so big. Keep going, tell them what's going on. It was true. >> Okay. >> Uh, anything else for the good of the order? All right. Special meetings now.