Evening everyone and welcome to the board of commissioners regularly scheduled meeting of February 23rd, 2026 in accordance with the open public meetings act. Notice of this meeting has been sent to the retrospect and posted on the burough website burrow social
media and posted on the bulletin board in the burough hall and is being held on Zoom tonight. Uh can we please stand for the pledge of allegiance followed by a moment of silence. I pledge allegiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Thank you. As you see the button down on the top and the sweatpants on the bottom.
Uh um Deanna, can you take roll call, please? >> Certainly. Um Commissioner Cole, >> present. >> Commissioner Troy, >> present. >> Commissioner Cidell, >> present.
Um I'd like to wave the meeting of the reading of the minutes and approve as submitted for the following commissioner meetings on December 15th and January 26th. the work session meeting of January 12th, 2026 and the closed
meeting of January 12th, 2026. Can I get a second? >> A second. >> Voting on that motion. My apologies. Um, Commissioner Cole >> in favor. >> Commissioner Troy >> in favor. >> Commissioner Sidell
>> in favor. Uh the next we'll move to proclamations. There are two procla or there are >> there are three listed in there and I'm sorry I did not list the the the last one. >> Okay. Oh no. It'll be a nice surprise. So uh the first proclamation is for
national poison prevention week. National pro national poison prevention week was designated the third full week in March in 1961. And since then, this week has helped to raise national awareness on the dangers of potentially dangerous medicines, household products,
and chemicals, environmental contaminants, and other substances. And whereas poison control centers across the country focus the public's attention on the free life-saving services provided by poison centers, as well as educating the public on the ways to prevent poisoning exposure. And the New
Jersey Poison Control Center, a division of the Department of Emergency Medicine of Rutgers, New Jersey Medical School, provides 247 expert medical treatment advice, drug information, and prevention education at no cost to the public. Through the Poison Help Hotline,
specialized medical professionals provide accessible, free, and confidential poisoning, medical treatment advice, and information to all the New Jersey Poison Control Center. save healthcare dollars by eliminating thousands of unnecessary emergency room
visits and result in shorter lengths of stay for patients hospitalized for poisoning, including CO 19 and the CO 19 hotline and lead exposure and carbon monoxide poisoning. They
remain major public health concerns. Whereas the poison cent's experts encourage the public not to guess, wait for symptoms, or waste time looking up medical information online when potential poisoning exposure calls. Call 1 800222122
or text 973-3390702 or chat www.njpes.org. And whereas all residents should save the poison help hotline in their cell phones, on their home lines, and their office phones because a fast response can make all the difference in preventing serious injury.
Now therefore, we the board of commissioners of the Barra Hadenfield County of Camden State of New Jersey do hereby proclaim the week of March 15th and 22nd, 2026 as National Poison Prevention Week in New Jersey and encourage all citizens to pledge their
commitment to ensure the safeties of themselves, their families, and their community. And do we have anyone on uh to who would like to say something about this proclamation? All right, seeing none, we'll move to the second proclamation. And I do know there's someone online for this one. Uh,
so this is for women's history month. Whereas women have made historic contributions to the economic, cultural, and social strengths of the United States of America from be before the founding of our nation and continuing to
the present day. And whereas our local community has been home to many trailblazing women, including with Hat Elizabeth Haden, who set sail from England in 1701 and established what would become the Brow of Hadenfield through the building of a homestead in 1713.
And whereas Hadenfield women over the past 300 plus years have excelled in many fields including education, the arts, commerce, communications, entertainment, government, healthcare, law, literature, medicine, philanthropy, religion, science, sports, and
technology in addition to caring for those in our homes and our community. And whereas all women who have contributed to our community are deserving of honor and praise by the people of Hatfield. And we pause to pay tribute to these women who strengthen and enrich our society through civic
action, devotion to family, and dedication to innovation, peace, and prosperity. And whereas during Women's History Month, we honor all these women who have enriched our community, and we affirm reaffirm our commitment to supporting the next generation of female
trailblazers, leaders, and dreamers as they carry forward this distinguished legacy. So, let it be proclaimed that we, the commissioners of the Bureau of Hatenfield, New Jersey, do hereby declare the month of March as Hadenfield Women's History Month in recognition of
the women of Hadenfield, past and present, and request all residents to join us in thanking all women in Hadenfield for their contributions to their families and to their community. And I'd like to introduce um I thought I saw her on here a minute ago. Uh where'd
she go? Um, Jenny Dong was on here. >> I am on here. >> Oh, there you go. Jenny, you you turned your camera on. I was looking at the word of names. So, uh, we'd like to give this proclamation to Jenny Dong on behalf of the Haden Fortnitely women's. I don't want to get it wrong. Is it the
Evening Women's? >> No, we are the Haden Fortnitely. >> Okay. >> The Evening is a department of the Haden Fortnitely. >> Thank you. >> So, you are you're you're you're just fine. And we we very very very much
appreciate and are grateful to the burrow for recognizing the achievement of women through the years and invite you to come uh and see our uh art through the eyes of a woman display which we partner with our younger
generation of the 5050 club uh of the Hadenfield um Memorial High School. So that is is next month. And the portraits that were given to the from the Fortnitely to the burrow in 1976
and then given back to the Fortnitely are on display at the Fortnitely as well. So thank you very much. >> Thanks Jenny. I appreciate it. And now we have a very special proclamation to a centurion uh in Hadenfield. So whereas
longevity of life is a blessing for an individual and for a community which benefits from the knowledge, creativity and experience this individual brings to all. And whereas the Barrow of Hadenfield recognizes with respect and admiration the contributions of senior citizens to our community. And whereas
Miss Rosemont Formal was born in Massachusetts on February 23rd 20 1926 and was raised in Adams, Massachusetts. So happy birthday Rosund Formal. Um whereas more than 70 years she resided
in the suburbs of Washington DC where she built a life rooted in dedication to her family, friends and community. And whereas affectionately known as Raz, she is a woman of humility and kindness guided by a steadfast sense of right and wrong and a deep sensitivity to the feelings and needs of others and is
consistently described as engaged, thoughtful, and sincerely concerned for those around her. And whereas Miss Formal is a woman of profound Catholic faith who cherished her church family at St. Katherine Labbor in Wheaten, Maryland, faithfully attending mass and remaining devoted to the spiritual
community before relocating to New Jersey. And whereas Miss Formal dedicated her professional talents as a microbiologist and laboratory technician, serving in respected academic settings, including Boston University and Brown University, and later devoting herself primarily to her
family as a homemaker, while also contributing to her community as a substitute teacher in the local elementary schools. And since January 2022, Miss Formal has been a resident of Brandy Wine Living of Hadenfield, where she continues to enrich the lives of
others through her love of singing and her warm engaging conversations with fellow residents. And whereas the United States has the greatest number of centurions in the world and today, Miss Fornal should be honored for those 100 years on this earth. So now for be it
proclaimed by this board of commissioners of the bureau of Hatenfield, Camden of County, state of New Jersey on behalf of the citizens of Hadenfield to honor Miss Rosmont Formal for her long life and prosperity and to wish her a very happy birthday.
And I don't see anyone on from the Fortnitely, but if you are or Kathy Ellis, uh, were you on muting to speak? Okay. Uh, we'll move on. >> Dave, I think I just let her in. >> Oh, okay. Kathy, um, do you want to say
anything about Miss Formal? Okay. Uh we'll move on then. Uh next we are going to go to uh what are we are where are we at? Uh >> public comment period. >> My stinking mouse. Yes, that's Thank
you. Uh next I want to open the floor for public comment period on agenda items. This is a time for you to speak on just items on the agenda. Uh any part of the agenda that you'd like.
Uh the time limit will be 5 minutes per speaker for anyone who would wish to speak. Uh I'd like to open the floor. Uh can I get a second? >> Second. >> We're ready for the vote. >> Yep. Sorry. There was a second. Um
voting on that motion. Commissioner Cole >> in favor. >> Commissioner Troy >> in favor. >> Commissioner Sidell >> in favor. Um, so the floor is open for anyone who would like to speak
for five minutes about any agenda topic. Uh Dave, if uh seeing how the uh the fire department and the police uh department are both listed uh as um agenda items, I'd just like to uh thank
our first responders and our public works department um for uh the last 24 hours here, which was a lot of work. We had 17 firefighters, I believe, volunteer firefighters sleeping overnight last night, um, getting ready to take care of calls and I get the the
alerts all day. So, we had quite a bit of few quite a a a bunch of calls today. Um, everything from uh fires to uh, you know, slip and falls, that sort of thing, down wires, which require a police first response, uh, you know,
followed by PSEG or uh, you know, other first responders take care of it. So, uh, I really want to thank the the team for all the hard work and I saw saw Bill Ober out there from public works this morning. I was talking to him. He was in town since 5 this morning. So, a lot of
work accomplished in the last uh, let's call it 24 hours here. And then, if I may, if I can turn it over to Chief Cutler, a uh, a unique um, first response that we did today. Maybe ask them to go into some of the details on it. Wish we had more people on the call
to listen to it, but Matt is on. At least he was at last check, so maybe he can run that in the paper. >> Thank you, Commissioner Troy. First, I'd like to echo your thoughts and thanking all the first responders, the police, fire, EMS. They did an extraordinary job
uh through a snowageddon today and and last night. I know we had officers sleeping at our new police station so they uh wouldn't have uh issues getting in this morning to accomplish all the tasks. But uh what what Commissioner Troy is um talking about is today I was
just informed that uh K9 Blue and his handler, Sergeant Sorg, were called out to a Camden County municipality for a missing 11year-old uh that had autism that was missing for over 3 hours in the cold weather today. Um, and I'd like to
report I'm happy to report that uh after about a half hour track, he was successfully found and reunited uh with his family and subsequently taken to the hospital for um just uh you know just to check out to see if he had any exposure conditions. But uh very very happy to
you know that officer blue was in the area and able to help out. It's uh what we got him for and it was a happy ending all around. So thank you. >> That's fantastic. Great job. >> Yep. Thank you. >> If uh I'd love to tag on with uh
Department of Public Works and a big thank you to the community for pulling cars off the street. Um that helped a ton to get us to clean the roads curb to curb. We're going to keep asking you to do that as we have more snowstorms like this, but really appreciate the um the
hard work from our public works team getting it done. Um, and I'm the grim reaper. So, I thank everyone who didn't take a car off the road for paying your ticket because we ticketed people who did not remove their cars uh in a timely manner and it's no
emergency. That's is what we we need and that's what we require. Uh, so the coffers, thank you. Oh, >> hey sir. Chief Gorman, uh we appreciate all the accolades, but we appreciate an awful lot too is your special uh employee who made us a lot of stew last
night who uh kind of kept us going through the storm. I'm not going to put her on the spot, but uh we do appreciate everything and the support from uh the burrow in that. Thank you. >> Thanks, Chiefs. >> But I highly recommend it if you happen to know who made it.
It was delicious. All my guys enjoyed it. >> You have Oh, she was sharing. Okay, there we go. >> Well, thank you. Uh, so anyone on the call who would like to uh speak about any agenda item?
All right, 7 seconds. Uh, seeing none, we're going to move on. Uh, so I would like to uh call for a vote to close the public comment period. Can I get a second? >> Second.
>> Voting on that motion. Commissioner Cole in favor. >> Commissioner Troy >> in favor. >> Commissioner Sidell >> in favor. Uh, next we'll move to ordinances. The first ordinance is the second reading and public hearing. So,
I'm going to open uh the floor one more for comment uh on on this uh ordinance and it's ordinance 2026-01 amending chapter 232 of the code entitled vehicles and traffic on its second reading and public comment. Uh
can I get a motion to open the floor for the public comment period on uh ordinance 2026-01? Motion to open 2026-01. >> Voting on that motion. Commission. >> Oh, I'm sorry. I thought Dave called. My bad. >> Nah, not this time.
>> Keeping you on your toes. >> I second the motion. >> Voting on that motion. Commissioner Cole >> in favor. >> Commissioner Troy >> in favor. >> Commissioner Sidell >> in favor. Uh
the floor is open on amending chapter 232 of the code entitled vehicles of traffic. Specifically, this is to create an multi-way or four-way stop intersection at the intersection of West End and Uclid Avenue, turning it into a
four-way stop for that uh odd intersection uh in our town. Any would any members of the public like to speak on this ordinance before we close and vote. All right. Seeing none, I'd like to make
the motion to close the hearing and adopt as read uh ordinance 2026-01 amending chapter 232 of the vehicle traffic code. Can I get a second? >> Second. >> Voting on that motion. Commissioner uh
Cole >> in favor. >> First names. Commissioner Troy. >> Uh yes. And I know two of the four people who live at that intersection and they're not on the call, but I know they were happy about this. So >> they wrote in us
>> and Commissioner Sidell. >> Yes. Now, now the next step is it goes to the county for approval. Is that correct, Sharon? >> The county will also be approving it. Yes. And then we will be um Jason has ordered is ordering the stop signs.
We're going to do the lit stop signs at that intersection uh since it is something brand new. And then there will be lots of warning signs up about it and in preparation for it to come. >> Great. Thank you. >> Where does one order those stop signs? >> Amazon.
There's a place in Milville called National Traffic Highway Safety that uh sells those type of signs. So, it's 4 to 6 weeks uh before we get them in and then we have to, you know, install them. But Sharon's right, we have to, as per
the county, we have to give lots of uh notice because it's a new stop sign in a, you know, a big intersection. >> Um, thank you. The next ordinance uh up for it's it's a first reading and introduction uh ordinance 2026-2
an ordinance of the bureau of Hadenfield amending chapter 135 entitled zoning of the cool code of the burough of Hadenfield by creating a new overlay district in furtherance of the fair housing act and I'm going to read this uh
partially in full uh up to section one whereas the berfield desires to implement the housing element at fair share plan of the municipality for the fourth round of affordable housing obligations by modifying certain district regulations in the zoning ordinance and zoning map to provide the
opportunity for affordable housing. And whereas the ber of Hadenfield, a municipality in the state of New Jersey, hereby declares that pursuant to the purposes of the fair share of the fair housing act NJSA 5227D-301 and the municipal land use law NJSA
4055D1. The ordinance promotes the public health, safety, morals, and general welfare and advances the bureau's efforts to meet its constitutional obligation to provide its fair share of very low, low and moderately and moderate income housing. And whereas on
June 4th, 2025, the planning board of the Hadenfield adopted a fourth round housing element and fair share plan element of the master plan that addresses the municipality's affordable housing obligations in a manner which will promote the public health, safety,
morals, and general welfare. And on December 15th, 2025, the Burrow and Fairshshire Housing Center, FSHC, executed a mediation agreement whereby the bureau agreed to several conditions, including the adoption of an
inclusionary overlay zone for the Haden Avenue North site and former Kingsway Learning Center site. So therefore, be it ordained after blah blah blah uh that the board of commissioners, the bur of Hadenfield and the state of New Jersey as follows
the rest of the ordinance. Uh really it's an overlay for the opportunity to develop fair affordable housing in the Barrow of Hadenfield pursuant to the fourth round obligations. I'm going to just move that I'm going to
provide move it for a second. Uh, so I'm going to ask for uh a second to uh introduce 2026-02 amending chapter 135 of the zoning code of the bure of Hadenfield for fair share
I mean for uh fair hous for the fair housing act. Can I get a second? >> I'll second. >> Voting on that motion. Commissioner Cole in favor. Commissioner Troy >> in favor. Commissioner Sidell
>> in favor. The second reading and and uh and hearing will be on March 9th at 6:30 p.m. uh we will have a special voting session before our work session. Uh on that date to comply with a March 15th
deadline uh with fair share with the courts. Uh next in the packet is the resolutions under the consent agenda. The resolutions below have been placed on the consent agenda by the board of commissioners and will be enacted by one
motion. There will be no separate discussion of these items unless requested by a board member. So these are resolutions 14 through 29 on the agenda. 14. Authorization to pay vouchers. 15. The authorization to issue
checks and the overpayment of taxes. 16. The authoration authorization to sign a shared service agreement with the Burrow of Tavistock. 17. Authorization to sign a settlement agreement with the Hadenfield Commons Condominium Association. 18. An authorization to
approve general event permit applications in various locations. 19. The authorization to approve appointments of various types to various boards. CH 20, the authorization to the approve the appointment of a fire department active member. Thank you. Uh
21, the authorization for appointment of the zoning board of adjustment professionals, meaning uh solicitor, engineer, and I believe planner >> conflict. >> Oh, conflict. Okay, thank you. Uh 2020 or 22 authorization for appointments
of planning board professionals of the same uh 23 authorization to appoint a police officer to the SEO class one position. 24 the authorization for the sale of surplus no longer needed for
public use on an online auction website. I believe it's two cars if a pole star is a car. Uh 25. The authorization to award nonfair an open contract for a feasibility study for 15 North Haden Avenue for the firehouse. 26. The
authorization to advertise for sealed bids for grass cutting on public property. 27. Authorization to advertise for sealed bids cleaning of public bathrooms. 28. The authorization to advertise request for proposal for affordable housing administrative agent
and financial advisor. and 29 authorization to approve change order one of the Hadenfield Police Building. Can I get a motion to um approve resolutions 14 to 29?
>> Motion to approve resolutions 14 through 39. >> 29. >> I'm sorry, 29. >> I second a motion. >> So, there's a couple that we'll mention. One I'll mention a couple and then Sharon, if you could talk about a few. Uh, I'm going to apologize to the
public, but the weather really got to us. Uh, the change order number one at the Hadfield Police Building is read into by title only, but we'll have Sharon describe the uh the uh change order. It's actually something in our favor. Uh, and then Sharon, if you could
just briefly talk about 16 and 17, the Tavistock agreement and the commons agreement, uh, I'd appreciate it. And if anybody else has anyone's Oh, and describe why it's a nonfair and open contract. >> Sure. >> For the firehouse.
>> Okay. Uh so we can go in that order. The um Hadenfield Police building the approval of the change order. It is a reduction of the overall contract. It is change order number one and actually the final
change order. It is an overall reduction of the initial contract in the amount of $88,632. Um that is for items that were not used uh during the construction of the building and therefore we were able to
remove them from the contract and and not be required to make payment for those. Um authorization to sign a shared service agreement with the bureau of Tavistock. This is an annual agreement. We the last year we did an annual agreement. We have um combined all four
agreements back into one document and we have come up with a long-term development of a formula to make it fair to both entities. We take the actual costs um that are uh assigned to the to
the services that we provide and it is based on a percentage of what Tavistock's rates compared to ours to what their their assessments compared to ours on the equalized VA um basis at the county level. Uh and that agreement is
for 10 years. So we will not have to address this again for another 10 years. um the authorization to sign settlement agreement with the Hadenfield com Commons Condominium Association. Uh over a year ago, a um sinkhole formed in the back of their parking lot which was
causing issues. There is no easement on the property. The county um Patco, the Commons, and the burrow have been in discussions for quite that time trying to determine who um was responsible for
the sinkhole. There is no, as I indicated, no easement. So, there's no direct ownership other than the property holder. Um, since it is taking water from the county road and entering it into Patco and part of their property
belongs on an easement on top of Patco and then they also um connected number of their drains to it. It made it a very complicated situation. Um so we have come to an agreement that uh the county, the burrow
and the commons are all going to share the costs uh equally between the three entities. That comes to about I believe 27 or $28,000 a piece and then that includes the the creation of an easement which was I think a total of 15,000 as
part of that overall cost and the county has agreed to hold that easement moving forward. So this will get that project completed and um the responsibility of the pipe work moving forward will be the county. Uh and the last item you asked
about was the nonfair and open contract for feasibility study. when we were getting pricing for the con uh for the professional to do the feasibility study. In essence, we um did the RFP
process without doing the RFP itself and received were in contact with three different professionals, received pricing from two and the third um declined or you know providing a cost and in discussions with the
um your purchasing agent, your qualified purchasing agent, he agreed that the process we went through um was sufficient enough that we could go ahead and award to instead of asking these folks to jump through hoops a second time by going through the process. But
in doing so, we have to use the language of the non-fair and open contract. So that's that's the issue with that because we didn't actually do the formal RFP. >> Correct. But work has basically been done and we're going to continue with the same people we've been using. it.
We've received all of the pricing and are going with the lowest qualified. >> Oh, right. They haven't done anything yet. >> They haven't done anything yet. Correct. >> And that that is the answer to the four questions you asked. >> Thank you. Any other?
>> I do not believe so. >> I missed the dollar amount for um >> Sure. >> easements. Uh how we're splitting it with the county and commons. What was the dollar amount again? 12,000. So the So in the overall cost, hold on one
second, let me pull that up. >> The easements is 15 and change. >> Yeah, the easement itself is 15 and change. >> Um the >> our amount like what we're paying 12,000. >> Give me one one second. Let me just pull this contract up a second. Okay. The
total cost for all work which includes the easement is 7255728 >> and it's split three ways. >> And it's split three ways. I'm sorry. That that brings it to 241 18576 >> per party.
>> Per party. >> Got it. Thank you. Mhm. >> Let me get a copy of that signed. Have you Did you have that signed set agreement, Dave? Do you have that yet? So, I can file that or >> we we were going to sign it after tonight. So, >> yeah, I'll stop in tomorrow and sign it.
>> Okay. >> It's a Monday exercise. The building wasn't open. >> No, no, no. >> I'll be signing checks, too. >> That's fine. Soon as soon as you sign it, Dan, I can let me know and then I could upload it on e courts. So, we'll get it we'll get it dismissed. >> Here's the dirty little secret. We vote
on the payment of bills and then uh this guy's got to go sign them all so people can get paid on Wednesday. So instead I guess this guy's got to sign them all on Tuesday so you get paid on Wednesday. All right. Uh so can you call the question Diana if all the discussion is over?
>> Certainly. Uh voting on approval of the consent agenda. Commissioner Cole >> in favor. >> Commissioner Troy >> in favor. Commissioner Sidell >> in favor.
Um, next is public comment on any items. Mayor, >> mayor, just before we open it up for public, >> um, just this way we I can get this information and out in case people have questions on this. Also, um, I just want to give an update on public works, what
they're doing. So, they had crews coming in. They split their crews again. They had crews coming in at 6 p.m. on Sunday night. Those crews were relieved as of 6 a.m. this morning, which left and the and the night crew came back on at 6:00 p.m. Um, we were able to get most of the
roads done curb to curb. There still is a little bit of cleanup work out on the roads. As Commissioner Aier mentioned uh or Commissioner Cole mentioned, we truly do appreciate the the folks that got their cars off the road. With as much snow as we got, we uh it certainly made
it um our job a little easier. So they are finishing up the spot clearing. They are now starting the handwork. We are doing the hand work at night um because it was so much and we need to get out there. So folks may hear noise. We may be using some small machines,
snowblowers, things like that. Um but we're out there doing all the hand work. So we're getting all of the crosswalks in the safe routes to schools cleared. Um there is a 2-hour delay for school tomorrow. Uh we're getting all that done. We were getting the sidewalks and um entranceways to all the public
buildings cleared. Uh the sidewalk or the um parking lots finished. Uh we also had some down trees. The mayor mentioned earlier um there were trees specifically while we have branches around. We have a tree uh halfway across Upland um right
down by Crows Woods. We had um trees down on Center Street uh between Rileywood and Public Works. We had a tree down on um Washington at Jefferson and we had a
tree down on Hopkins right at the pond. So those last three were ones that also were entangled in wires and we have to work with PSNG. Right before the meeting started, uh our public works superintendent did inform me that we um
they were able to to start clearing center street. So part of the night crew is actually trying to clear up those trees as much as they can also to try and make sure those roadways are open. So they have been extremely busy recycling and trash will be collected
tomorrow. Um and we just ask for a little more patience um with a foot and a half of snow. We are trying to get it cleared up as best we can um in as short a time as possible. >> So Monday and Tuesday should put both their trash and recycles out.
>> Correct. Correct. And they will get through as much as they can. Some of Tuesday may be left over to Wednesday. So if your cans are not picked up, please leave them out and they will get them on Wednesday along with Wednesdays. >> Thank you. >> And and
um brush has been pushed back one more week because obviously we can't find it under the snow. >> Yes. And there will be more with all the branches that have come down. >> Correct. >> So now you can open to the public. >> Sure. So, uh, I'm going to make a motion
to open to the public for any comment on any topic. Same fiveminute rule applies. Can I get a second? >> Second. >> Voting on that motion. Commissioner Cole in favor. >> Commissioner Troy >> in favor.
>> Commissioner Sidell >> in favor. The floor is open. Anyone like to speak? raise your hand or just unmute. We're all friends here. >> All right. Seeing none, I'm going to move to close public comment. Uh, can I get a second?
>> Second. >> Voting on that motion. Commissioner Cole >> in favor. Commissioner Troy >> in favor. Commissioner Sidell >> in favor at this time we'll invite uh reporters who would like to ask
questions of the administration uh to go. I see Matt's already unmuted. So uh I guess Matt, you're first. >> Oh, if anybody else No, no, no, no, no. Hold on a second. But you're muted. You're you're echoing like crazy. >> Yeah. I don't know what that's about.
>> Let me try and >> Usually you have two devices. You're not on twice unless you're the other Matt on there, too. >> No, I'm getting delays from Give me one second. >> All right. And how do you figure that out? We're
going to move to Liz. Go Patrick. >> Hi. Can you hear me? Okay. >> Yes. And you're not echoing. >> Great. Um, yeah, I just had a few questions. Um, the first one is how much does Tavistock pay per the shared service
agreement? That is about $46,000 >> a year. >> Yes. >> Okay. And one second. >> The four services, police, fire, trash,
and recycling. >> Yes. Yeah. I was just going through. >> I'll ask for you because I was curious, too. Oh, were you were you saying split up? >> No, I was asking. >> Oh, yeah. I was Oh, yeah. Yeah. Um, >> yes, it is it is police, um, fire,
public works services, and construction services. My other question um for the sale of surplus surplus no longer needed um if that those sales go through for the vehicles where does that money go back
into or into >> miscellaneous revenue not anticipated. >> Okay. >> Um >> because they have no book value anymore right Sharon? So there in any value >> correct
and per the uh resolution looking for administrative agent and financial advisor for uh affordable housing. Who's the current agent and financial adviser?
current um affordable housing agent is Triad Associates and the current financial advisor is NW. >> What's that NW? >> It's the name of their firm. >> Okay. Is there a reason why you're looking for a new one?
>> No, we just it's an annual appointment. They're professionals and and they have an annual appointment. It's the same we we do a number of professionals throughout the year. um back in in December or January, we would have like the planning board and zoning board just we appointed all of theirs. Um we also
had I think redeveloper and affordable housing uh attorneys and planners um due at the end of the year and then come July we'll have another slew of different professionals that are due at that time of year. It's just an annual appointment >> specifically their appointments are up
April 30th, 2026. >> Okay. Thanks. And could you just repeat for me the reduction in the change order for the police building? >> 88,000 $632. >> Thanks.
>> That is all I got. Thank you. >> I think I got my tech issue figured out. >> You're not echoing anymore, Matt. >> Sounds a lot better. It opened it in the browser and in the app at the same time. So, um, the first thing is just a typo that I think I caught in the, uh, in the agenda. then you might want to just make
sure that the ordinance you passed about the four-way stop mentions adding it and not removing it as it's written. Uh cuz that seems like it if you went in that way would take away a thing that doesn't exist. Uh second question I had is about
the Tavistock formula. The previous administration had talked about trying to bring them up from from from lower levels, historically low levels, I guess, for all the services, but um I believe it wasn't as extensive of an agreement. So, um could you describe
maybe how that may be modified over the coming years? Are we locked in at 46,000 per year for Hadenfield for uh to have stock services or what's the what's the methods of increase? >> No, Matt. It's it's based on actual
cost. So in December of each year, we will calculate the cost um for all the various services that we talked about and get from the county that year's um actuarian uh assessed values and then we
um we use those to do the calculation for the following year. So there is a very specific calculation and on how we do that that's included in that agreement. Um and it's as I said it's done in December of every year and provided um by January so that we both
have it for our budgets moving forward in the following years. >> Okay. Um, but I just um, you know, last time I guess last time we we looked at this issue um, you know, Tavistock was paying I think they had less than $24,000 in 2024 dedicated to public
safety of a total municipal budget of 1861 141. And so the idea is that Hadenfield residents pay a higher general and effective tax rates than their Tavistock neighbors. has that been kind of equalized out in the calculus or >> yes because because we're doing what
we're doing is we're taking the total cost um you know of all the services that are being provided. So for example, police department. So there's it's the salary, it's it's the um OE, it's the health benefits, it's pension costs, you know, same thing for the fire services,
it's all those costs. Um public works because what we do is we agree to, you know, two salaries of public works and the tipping fees. Um, and so when we do the the percentage, we we take their assessed
values against our assessed values to come up with the percentage of what their assessed values are to ours. Um, it comes up with a a number and we use that as the percentage to charge those budgets accordingly and that's the amount of those budgets that they have
that they're responsible for. >> Okay. uh and and uh I I guess the idea is that there are there's a portion of you're just so I understand you correctly there's a portion of the salaries for these officials that are that are paid by Tavistock and that's
part of what goes into it. So that it's not it's not it's not having the same distribution problem I guess that the previous agreement would have had that led to Hadenfield paying more for stuff than Davistock was paying for. >> Yeah. This this equalizes out, you know, what their costs are of the services
that we're providing for our residents and their residents. >> Perfect. I appreciate it. I'm I'll probably want to take a look at it just to ask somebody who's better at math than me to uh explain some of the other parts that I don't understand. I'm not that on you. That's on me. Um the other question I had was about the affordable
housing plan. So, uh, the modifications listed in the ordinance say, um, that there's Haden Avenue North, Kingsway Learning Center, and there's 1 2 3 4 5 6 7 8 9 however many blocks. Can Do we
know how many uh units that's supposed to get that entire calculus? I >> It's not, Matt. There's a what we have to do for our fourth round plan is there was an RDP number that we have to indicate how we're going to meet those that RDP within the 10 years
>> um and there's a there's a formula in not a formula there is a chart in there that states how we are going to address that >> um and then the overlay zones are to meet our unmet need so the we have like
400 and some 90ome I think unmet need And what we do is have to put zoning in place that if redevelopment occurs in those areas that have have an over the this these specific overlays, not our general overlay, but these specific
overlays. If there is any housing built um after this ordinance is adopted that if it's residential, then there has to be some kind of component for affordable housing. If the redevelopment of these areas, which are currently mostly
commercial, sticks to commercial, then there's no effect other than paying the, you know, the fee into um the re the h affordable housing fee. But this way, we're designating, for example, one of them is the apartment complex at the end
of Haden Avenue. I'm sorry, not apartment complex, the the office complex at the end of of Haden Avenue. If for some reason um offices continue to not be uh sought after as much as as people used to want an office and they
start to have problems with filling those and have vacancies and they want to consider switching those over to apartments, this now allows them to do that because they were previously not allowed to do that under their current zoning. This would allow them to do that. they have the part, you know,
sufficient parking to to enable that and they would be able to to partially change over that building or fully change over that building at some point in time in the future and it be allowable. However, any apartments that they do would have to have a 20 a mandatory 20% set aside regardless of
the number that they do. >> So So it's not like these lots equate with a specific numerical amount to meet need. Okay. So, what happens now that the zoning board just approved a subdivision and a multif family housing without an affordable housing component
for Kingsway Learning Center last week? >> So, what happened with that is that the applicant came in under the current um third round affordable housing where there is not an overlay zone on that. um there is um they they met the affordable
housing requirements that were on the books at the time and if that project moves forward then it it does not require an affordable housing. If that project does not move forward any new application that comes in front of the of the planning board after this ordinance is adopted will now be required to have an affordable housing
component. >> So you're saying that you just passed something that you don't expect to I mean did did you not say that. >> Okay. Well, well, what I'm I'm saying effectively, you did not literally say that, but did in the ordinances that you guys passed tonight, the resolutions,
did you commemorate the decision of the zoning board for for the project that was approved for that site? >> Sharon, can I Sharon, can I just jump in? Matt, it's called the time of application rule. >> So, so, so, so the applicant any applicant has the benefit of the rules
that are in effect at the time of the application. And so that that's what happened in this instance is at the time that the application was filed, deemed complete, went through both the HPC process as well as the zoning board
process. Uh they they it's so that the rules don't change while the project is being developed. So that that's what happened in this particular instance. So, um, as Sharon said, they get the benefit of the rules that were in effect
at the time of the application being filed deemed complete. If for some reason that project doesn't go through, then the current rule would be in effect for any subsequent application. But, uh, but but for for this one, it's it's the the time of application rule.
>> Totally understand that part, S. I'm actually asking a question on the back end of that which is what happens then to your affordable housing obligation if you've just approved something for a thing that's only a one kind of use case scenario if this project doesn't go through cuz if it does go through then
you just approved a zoning overlay for a thing that it really doesn't meaningfully affect your RDP. So that's kind of what I'm wondering is is fair share or some other special master going to come and say you guys approve this knowing that this other project already just went through. Do you have to find
another place to meet your unmet need? >> No. So, so what happened? >> They approved it. Yeah, it was part of the settlement. Sharon, you Sharon will expand more, but it was it was part of the settlement with fair share. They're well aware of it. The court's well aware of it. Everybody's well aware of it. Yeah. >> So, so Matt, to answer your specific
question, Kingsway was was used in developing the number to create the RDP for fourth round. However, it is not being used in how we are going to obtain those that number for the for the the RDPs for the fourth round. So, I think
our RDP is 10. Um I forget how many Kingsway put towards that. Two or three was put towards the RDP for Kingsway. we in within located within the plan which will be available publicly um on Friday in the clerk's office uh and online um
that spells out specifically h you know what is used to calculate that you know the create the number for of 10 units and then it also has a detailed listing of how we are uh going to meet that 10 and we even without units being
affordable housing units being put on Kingsway. We are meeting our RDP. >> Great. Thank you. I appreciate that. So, that's going to be available on Friday. >> Yes. >> Cool. Uh I don't think I have anything else. Thank you for the indulgence. >> Sure. And do we have the Hadenfield Sun
on tonight? >> I forget his new name. Joanna. Who? Who's the new guy? >> Sam. >> Sam. Okay. He's not on. I don't see him. >> Right. Uh all right. Uh there is no
close session tonight. Uh so I'm going to make a motion to adjourn uh the February 23rd meeting of the board of commissioners. Can I get a second, please? >> I'll second. >> Voting on that. >> Please vote.
>> Go ahead, Diana. I was teasing. >> Voting on that motion. Commissioner Cole >> in favor. >> Commissioner Troy >> in favor. >> Commissioner Sidel >> I. >> Joanna, can you stay on for a minute?
Thank you very much everyone.