Oh, I saw that. I didn't It is spam. I didn't right in security. I'm like, "No, no, no. one of those guys. I got it. I I just figured you were sitting. Okay, let's call the meeting to order.
Mike, can you please call roll? Miss PKI, present. Miss Dress, here. Mr. Essen here. Miss Hingworth. Mr. Knuckles here. Mr. Ritter here. Miss Sodic here. Vice President Hoker here. President Croo here. Please stand for the pledge.
I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Mike, can you please read the statement concerning open
public meetings? Public notice of this meeting pursuant to the open public meetings act has been given by the superintendent of schools in the following manner. On January 8th, 2025, notice of this meeting was posted on the interior of the school administration offices 95 G Street
Hadenfield. Written notice was submitted and filed with the Hadenfield borrow clerk and notices were emailed to the courier post and the retrospect newspaper. Thank you. Um, we're going to start today with take two of our National Merit Scholarship finalists. Um, are they not here? Are
they not tell they were invited? Oh, no. But it was we all very Okay. Anyone here for National? This is our This is take two for that one. their names off Mr.
Well, why don't why don't you read it? Why don't you read your say what this is? So, we all of our juniors and about 1.3 if not more juniors in the country take PSAT and less than 1% are recognized as semi finalist and we had three students recognized and actually
one who was getting award last night. He's very fancy. Henry was selected and did receive a scholarship um from the National Mar. So, it's basically based on how well they score on the PSA their junior year
and they get um and there's other protocols too of course and stuff like that. I had them in front of you. I'll take them because I'm I will I will reprimand.
Uh yeah, Henry Cohen, Kira Curry, and Asher Fred were our three that were recognized. So I I'll give them congratulations. Thank you. Accepting the award on their behalf.
Do you want your picture for the paper? Miss Macau just got back from the senior class trip. So I will tell you that that a certain child in my house came home at lunch and napped. So they are very tired. Okay. Uh, moving on. We have a
presentation um today. Our middle school vocal group with Miss Taylor Thomas leading. Okay. Hi. Good evening. My name is Taylor Thomas. I am the Bland general music teacher at the middle school. I have some of our cast members from our recent production
of Alison Wonderland Jr. here. We're going to present our finale. We just finished our show about a week and a half ago. We did a wonderful job and we're so excited to be able to share with you today. We hope you enjoy. [Music]
pictures. We can be anyone. The world can be a [Music] [Music] wonder in wonder. How do you get to
wonder? Over the hill or just behind the tree? Where can it be? Oh, as the rainbow
follow your heart you straight to who you are in wonderath over the hill or here or there. [Music] [Laughter]
[Applause] Nice job. I saw studentations. Okay, so next we're going to get on to the student representatives report. We have Marina Kar here with us today. So um little recap from last month. We
had the youth leadership summit and it was a great hit. Um we had excellent participation and the members of the summit met with the speaker Chris Singleton who spoke to the whole school and um participated in questions and um um more detailed um analysis of his
report and um also participated in many activities to promote leadership and acceptance at HMHS. Um the us the board ed reps are working on um a crest and we sent out a schoolwide survey to all the students which was completed during home room um
to pick the top four values they felt um represented HMHS the best and um the top four that were chosen were leadership, excellence, respect and growth. So we're going to work to incorporate this when we make um the crest since we want all students to be represented. Uh we also
had student government elections. Um president it went to Vivian Hoff. Vice President we had a tie between Gavin McKver and Luke Patterson. Treasurer was Ben Oawa. Um communications director Drew Brand. Secretary Marina Zervau. And
historian went to Ella Foley. So very excited for them in their new positions. Um the seniors just got back from their Disney trip. They had a great time. Miss Male as well. Yeah. Um, coming up next Thursday, we have Earth Day. So, presentations by
the environmental science club and anyone in the environmental science classes. Um, I think weather permitted, maybe Tatum students as well, come to that. Um, I'll be there. Yeah, it's a great event. Um, and a lot of fun. Um,
we also have the dances. The freshman dance is a success uh last Friday and we have sophomore dance tomorrow. And then prom coming up soon in May 2nd, junior prom. Uh, Hatenfield Dancing with the Stars uh by the dance company. Um, Mr.
uh Mr. Donnelly, the Spanish teacher, won that with his partner, Maddie Keenir. Um, we also had art inductions and showcase for AP art students this weekend. Um, and the sophomore took an English music uh museum trip to the
Philadelphia Museum of Art um for their English classes. Hadenfield had their annual model UN here as well which was also a hit. And a little bit of a exciting award, the Hidenfield Cyber 2 won second place at the Loheed Martin Cyber Quest. So, two teams from HMHS
completed u many tasks and capture the flag type cyber security challenges and came in second um out of 12 teams all over New Jersey. Um peer leadership down and donate um coming up soon at raising
canes and AP testing starts May 5th. So, coming up and marking period 3 just concluded and marking period 4 is now in full spring and everyone's looking forward to spring break as well. Thank you. Thank you. And um yeah, so it
sounds good. Although a lot of exciting things. You're you're heading to to visit some colleges. So that's Yeah, that's great. You guys are on the top of postman. Yeah, that's great. I think grow the growth what the four characters grow popped out to me. That's that's very interesting. That's really awesome.
Yeah, I think overwhelmingly leadership twothirds of people chose that and then all the other ones were around 50% but still like the overwhelming majority picked those four. I got one question. Yeah, you said there was a tie between question. Who decides?
That's great. How many people vote? Um, it's supposed to be the whole school besides ties. Yeah, I think so. Not everybody not everybody. I find that hard to believe. That's why.
But yeah, both excellent candidates. So, I'm sure they'll both do great. Well, thank you so much. Thank you. And um go ahead. Happy have a good time. If one of them jumps out at you, that's always nice. Fingers crossed. Thank you.
Okay. Mr. Rob Fox for State of the Arts. Good evening, guys. So, I'm back here again to do our annual Hadenfield School District State of the Arts uh presentation. Uh this is the mission statement was read earlier. So I'm not going to read this again, but obviously in the arts we
support this mission statement just as much as any other, you know, curricular uh thing that takes place. Presentation is going to have two quick overviews uh tonight. Uh we're just going to do a quick review of what's offered in the grade levels. A lot of that's similar to last year. A few little things I'll highlight and then um some highlights uh
of some things that we're doing within the arts. So this is the fine arts uh vision statement. You have access to all this. So, I'm just going to kind of go through a lot of these slides are similar to last year. Uh, all our, uh, visual performing arts classes, K through 12, we are aligned with New Jersey student
learning, uh, standards. So, uh, for the visual and performing arts 2020 standards, our elementary students, uh, in grades first through fifth grade, they receive 45 minutes of, uh, art, fine art, or music instruction once on a
six day cycle. Um, our kindergarteners receive 30 minutes of instruction on a six cycle. We have two awesome elementary art teachers, Miss Kimmel and Miss Russ Rus. I can't clear. So, um, so we have two I
don't know why I can't say that. So, yeah, we have two awesome art teachers. Uh, you'll see art and music and stuff highlighted throughout within the presentation, too. This is all stuff that our students are actively doing uh throughout the year. Um two things that the elementary art class specifically highlights is two and threedimensional
art. They also continue to work with clay plaster do things like that. I'm sure many of you probably have art projects to come home on a daily basis and things that even though they're in high school, you look back on first grade. So, um yeah, elementary music is very much the same way. Uh first through
fifth grade receives 45 minutes in a six day cycle. Um and then kindergarten receives 30 minutes. The difference with elementary music is as you know we also offer strings and band. Strings starts in third grade. So they are offered strings in third, fourth and fifth grade. Instrumental uh band starts in
fourth and fifth grade. We have three fantastic teachers there as well. Um Miss Mary, Mr. Meyer, and Miss Norton. Mr. Meyer and Miss Norton, they are the Miss uh Norton is our orchestra teacher. Mr. Meyer is our band teacher.
And some of the concepts that they have, they identify and understand music, pitch notation, identify and understand rhythms and tempo. So kind of those core foundations of uh of music. Middle school art class. Uh as Miss Hilfeld, uh all students in sixth
through seventh grade, they cycle through art. Uh it's on a trimester basis and then uh grade eight, it goes to a semester basis, and it's an elective that they actually get to choose. Uh you can see here there's a plethora of things that they cover in sixth grade, seventh grade, and eighth grade,
but very much similar. Twodimensional art, threedimensional art, clay, those type of things. Middle school performing arts is um we we have uh seventh and eighth grade take general music. Sixth grade just doesn't quite fit in the schedule.
We're, you know, working with M. Male conversations we've had. Um, and then, uh, we also offer orchestra and band in the middle school level. One thing I do want to draw attention to is that because of the schedule this year, there was a little bit of flexibility. We were
able to add a vocal techniques class and many of the students who you saw perform tonight. Uh, so on second marking period and fourth marking period, they take they have the option to take that class. And basically what it is is that students come out much like in our band and orchestra, they come out for
lessons. um we don't call it lessons, we call it vocal techniques, but they come down uh to Miss Thomas who you saw tonight and she kind of has a series of class or programs lessons that she runs through with them. The goal with this class is is that hopefully will transition next year into being some
sort of honors group. Uh you're going to hopefully see these students perform uh not the next board meeting, but I think it's the 15th. Uh they're actually performing with the jazz band at the middle school. So they're going to be doing a a piece there. So they're hoping to have that together for the concert. Mr. Recorder talked to me the other day.
He said that's my goal. So if it doesn't happen, I'm not coming out to the concert. But uh that's been a great addition. It's gotten a lot of positive feedback. So that's something we're looking to hopefully try and keep moving forward. Um in addition to to these, the students also had the opportunity to participate in jazz after school and
obviously drama club which you saw. Uh a small portion we had a very large if you got to see the production a very large production of Sher Valley. Similarly, that was just a small portion of the cast uh performing. So, uh, performing arts classes, same thing as elementary. They continue to
work on understanding music notation, uh, rhythm, tempo, those things. You can see some pictures here. Highlights. One of the big highlights we do in middle school is we do the Phillies game. Um, you go to it. So, uh, so we do Phillies band night takes place in September. I don't have we don't have the date for
that yet. Um, but it's a great night. Uh, I mean this year I think we had about 70ome families that or 70 students. It was it was a nightly I when when this when the date was announced in like May I I joked to Mr. Hecker and I was like hey like this could be a night
and sure enough it was like it was the last good night of the season. Yeah. All went downhill. We were there. Yes, we were all there. So uh so yeah. So that's always a great night. They do Hershey Park. We have some other things we're looking to start to do moving forward. So a lot of good things going on at the middle school. Uh once you get to the
high school obviously everything opens up. Um, you know, Miss Aton, Miss Bennett, Miss Westside, are fine arts teachers. Miss Aton, as you know, is retiring, so she will be sorely missed. Um, and we're in the process now of moving forward with that. But you can see these are all the classes that are
offered. Many of the classes at the high school, fine arts, and performing arts are offered on a semester basis. So, it gives the students an opportunity to uh kind of pick and choose and not be locked into one thing all year. Same thing with the performing arts. You can see Mr. Janney, Mr. Mills.
Um, actually Mr. Hecker is not at the high school now. So, I'll include that on the slide. He uh he's only at the middle school because the program has grown so much there. Uh, Mr. Rossy is our uh dance teacher and then Mr. Laska is our theater teacher. Once again, a lot of fullyear courses, but many many
semester courses that are offered throughout. All right. So, highlights of fine performing arts. This was part of the slide presentation last year where I got in with all the data and all that stuff. I'm not going to do that this year, right? So, I thought it'd be great just to kind of highlight some of the things that are going on within the
final performing arts that maybe people don't necessarily realize. Obviously, we have the concerts, we have the art shows, we have the musicals, MMA Mia, Alice Morland, a lot of things the public knows. There's a lot of great things going on behind the scenes that maybe aren't as well known. Um, for
Elizabeth Haden, for example, we applied for a grant this year. We got an artisan residence grant. Uh, Elizabeth Hattie. Uh the grant the purpose of young audience artists and residents is for them excuse me to be able to come and
participate have an opportunity to do something that doesn't necess they wouldn't necessarily get to do during the school day. So in this case the grant we applied for was centered around theater right theater we don't really have in elementary school. Uh the young the young audience artist that we had came she emphasized Chinese shadow
puppetry. I know. You know, Chuck was at that. This was unbelievable. I saw the third graders do it. It was unbelievable. I see Mr. Mr. Viser videotape. I was going to get the video tape this year. I could not believe that. Yeah. So, the second, third, and fourth grade. The way it worked, there's a lot of parameters with it. So, we
could only have one uh class at each grade level do it because they can only work with 100 students at a uh at a time. You know, there's a lot of parameters with it. So, we couldn't have it open up to the whole school, but most of the school got to see it and enjoy it. uh and these students were able to uh group one group of second, third, and
fourth graders to participate. It is a $14,000 grant that we received for that. So not yet. So what happened was is the young as the artist team worked with the students for 16 sessions starting in January through mid-March culminated
with this uh artist. They wrote the script. Yep. They made the puppets. They acted it and then read the script and the puppets all I mean they moved and they were they all join it and moving stuff. It was I I saw I could not
believe I was I'd love to see uh another highlight which you kind of talked about a little bit before is in our performing arts. Uh I'm told that this is the biggest number we've had in over 25 years of students participating in all sectors even with the conference. Uh so that's a and even from last year
that's a huge increase and it's something we're looking to continue. Um the the significance of this is these students get to go to what I would call the all-star teams right they're the best of the best performing in South Jersey for Olympic conference and South
and um and then for all South Jersey and they they take everything they learn there and then they bring it back to ours right and it just helps build everything up. So, so it is important that these students are getting out to seeing this and it also helps push them that much further, right? And then if they're stronger, everything just kind
of builds from that. So, that is a pretty big deal that we have that many students um recognized and prepared and selected into those honors groups. Uh artwork being displayed at the NJA SBO. I'm actually going to turn this over to Mr. Catalano because this is one that he
found. I'm going to kind of let him explain that. So every year was actually stopped during the year at the conference for the New Jersey Association School Business Officials. They they uh ask business administrators to collect artwork for your local districts and
they put it up for display uh and then the conference attendees can vote on those pieces of art. And I I they they do want elementary, middle, and high school grade bands. And uh they do they have a contest and they they vote on the
winners the prize the prizes because I don't know and this is our first year submitting it to my understanding. Right. Yes. I've never I've never submitted this and we they're actually due Monday. We sub ago. So yeah I will hype up the Henfield artwork to those
attendees for voting. I say there should be one piece that should be recognized by here. So uh yes. So, what I did is I I put this out to the art teachers and I said, "Hey, if this is something you're interested in doing, Mike had sent me the information
and um Claire got back to me from Tatum, Erica got back to me from the middle school, and then uh Ally sent this to me from the high school." So, there are the three pieces that we submitted and we'll find out in June, I guess, where kind of connected this. Um Tim's president of
his group, his state group or his c county group. um at their at their big banquet in the winter, the Magical came and performed it. Oh, nice. So, so you know, for those we're our students getting exposed to a lot of people through these different venues. So, that's really great. Yeah. Is that a
drawing? Sorry. That's really That's amazing. So, I thought it was a picture of you. I'm staring at wondering like uh the mural at the high school. If you've been up on the second floor at all and you've seen uh the mural that's taking place, this is a mural for our
portraits. Uh they're done by the Hadenfield Memorial High School uh National Art Honor Society. Um and this is to remember the fallen soldiers. Uh my understanding is this project started in 2015. Uh so they wanted to do something to kind of commemorate that. The pictures are all hanging up there
and then uh just kind of let people know like this is what it is. This is what it's about. So the mural is almost done. Uh I'm told they have two more sessions. I actually when I was up there this afternoon after school they were working on it. So um they have two more sessions. They've actually been documenting it along the way. And then
at the Hadenfield uh at the assembly, the Memorial Day assembly they have in uh the end of May, they're going to uh debut the documentary of how this came to be. And this was all designed by the students of the National Art Honor Society. So if you get a chance on your way, just go up the stairs. It's right
at the top of the stairs by the office. Uh this is uh hot off the press. Last night we had some Yeah, we had some students participate in in the town dinner. uh the civic committee town uh civic association town dinner last night. Once again, this is my understanding this the first time in
since pre-COVID that we had students were to uh perform in this uh at this dinner. So, that was a big thing to be able to bring that back. And we had the high some members from the high school orchestra perform and then the high school jazz perform. And some of them were on senior trip and I know Mr.
Hecker was sweating it out if they were so but they made it so we're good. Um, so obviously there are some just highlights of many, many great things going on. This is the this is my only little data I'm going to get into and I talked about last year. Um, as you can
see here, specifically, if you look at band and orchestra, this is elementary school enrollments. We've drastically in increased our elementary school enrollments from 120 years ago to 150 this year. Uh, orchestra 123 to 154 this year. Of course, we saw a little dip,
but nothing nothing to be concerned about. I think where the numbers really start to speak is when you get to the middle school, right? So if you look at the chorus, two years ago there was 47 members. We now have 96. So tremendous, right? Band, we went from 47 all the way
up to 97. And majority of these students are in a sixth and seventh grade. So next year it's going to be even larger. Uh orchestra went from 23 students. We didn't see as much increase 29. That's something Mr. Hecker and I are talking about and like what are things that we
can do to really kind of help uh build those numbers. We saw the uh jazz band coming back, jazz band group of 15 students to 22 students. You'll get to see them in, you know, two board meetings from now on the 15th. So I know they're excited to come perform for you. And then if you look overall, elementary
increase, middle school increase year after year, high school, we've seen a little drop. We expect that obviously between COVID, all those students who start in fourth grade, they're now working up through high school. and then you know just to middle school and rebuilding that. So we anticipate over the I would say this may not change too
much at the high school next year but the following year is when you're really going to start to see those kids who are in sixth seventh next year they'll be in eighth grade and then moving into high school. So we would anticipate that we would start to see a jump there. And then the last thing this doesn't really pertain to students but it impacts students indirectly is professional
development. This is something I'm personally uh very proud of. we were able to, you know, when Chuck and Gino hired me and they said, "We really want to make sure that we have professional developments beneficial to the arts teachers, to the world language teachers, whatnot." So, in the past year, we've been able to partner with
music and arts. They provided a whole professional development that music and arts is uh one of the rental companies that we use in the elementary school. They provide our whole professional development on um be part of the music, recruiting, retention, those type of things. Um we have a team that goes to
the arts and uh creation leadership institute Mr. McCale and myself we're going in in July. Uh we were able to bring that stuff back turnkey it do uh professional development on that. uh we partnered with the arts of education university where we were able to offer
professional development to our uh art teachers back in November and all this professional development was done free of charge right so it didn't cost the district anything for this and addition to that the music and arts we had about 20 teachers from across camp that came
and they joined us right so there's multiple layers to this the first layer is obviously the the professional development they're coming together they're learning but I the under layer to this is that they're coming. A lot of the teachers, especially that came and joined us, they came from districts where they may be the only music
teacher, right? So, for them to be in a room with other music teachers to hear, you know, what's going on and be able to bounce ideas and stuff. So, build those connections. So, there's so much more that goes into this. So, this something I'm really proud of. We've already got the ball rolling for for this coming November. I've been talking to our other
music vendor, um, you know, talking to another art vendor. So, we got some things already starting to go uh for this year. So, we're really excited for for where this is going to go. Here's all our upcoming events that we have. Um, so if you want to come, I'll get all these. So, if you want to come say hi to
one of them. Uh, so a couple of things I want to highlight. Obviously, you saw the growth of the middle school when Mr. Male and I had the winter concert back in in December. Um, we're hoping the fire marshall didn't show off because we were definitely pushing pushing those. So, we are moving the concert to the
high school uh because we have such a large growth. Now, moving con to the high school also provides us with the opportunity that we're going to be having the fifth grade core students. They're going to be coming up. We talk a lot in our departments about birth alignment, making sure everything is aligned. And one key to that is really
um bringing them through, right? Giving them the opportunity to perform with the next the next level. So, fifth grade chorus students, we're hopefully going to have band and orchestra, too, but we're still working out some details with that. Definitely fifth grade chorus students will be performing uh with the HMS chorus at HMHS. And then for our
middle school students, uh I believe this is going to be seventh and eighth grade, they're going to be performing with the high school at their respective chorus and band and orchestra concert. So we're really excited. That's kind of the next layer of something we didn't do last year we're bringing to this year. Um and then instrument petting zoo
talked to you about this last year. We contribute a lot of our success at the elementary school this year to this event. This is event that happens at the end of the year to where the students can come uh they can bring with their parents. We have our rental uh vendors there. They're able to try out instruments. What's great about this as you can see we have some students uh you
know Ryan Gfaldo who graduated last year but was there um senior a lot of students from Triam which is our high school uh music honor society. They came down they worked with the students. It just gives an opportunity for the kids to play the instrument or not necessarily to play but to hold the instruments to ask questions to meet the
teachers and for them to see like when I get to high school this is an opportunity that I have and it goes once again it ties back into our whole vertical alignment um that we're striving for and we haven't the award hasn't come out for this but through all of this this led us last year to be
recognized as one of the best communities in music education they're announcing this award again at the end of April so we'll be on that Well done. I loved your presentation. Yeah, I did. For middle school, do they have to choose between band and orchestra or we still have it in the
schedule that they can do both? They can do all three if they does that persist through high school as well if they wish to do. So that does get a little more challenging with scheduling and stuff. It's very rare. We offer like if they want to do choir and something else we
do offer lunch away. Nice. Yeah. But yeah, middle school they have it all set up that they can do during seventh and eighth grade they can do band orchestras one day and then seventh and eighth grade courses another day. So they really work to try and make it and we do have some triple
students to do all three. So, join up this year. I just want to shout out to the school district and I don't think it's this alone, but this is a really good example of um action, right? Because I remember a couple years ago, a few years ago, we
our numbers were dipping. Um members from the community were concerned. We also were concerned internally. And where as I've been in a lot of organizations, we would have talked about it for years and made very little headway, we went right to an action
plan. We changed very quickly, pivoted to what we were doing to something that worked more efficiently and more effectively and this is the outcome. And I think um that's really a tribute to everyone working really hard together. And I appreciate that there's strong communication. Um, I feel like this is a
district of action, which is really cool to be a part of because so often you you feel like you're in an echo chamber and hear yourself talk and or each other talk and nothing happens. And as somebody who can't who doesn't make it, it's not my job to make it happen. So,
it's really awesome to see so um so many everybody on the ground working together to really bring all this stuff to benefit the community. So, thank you. So welcoming, too. Like the instrument having zoo and having the bigger kids like that integration not just vertically among the curriculum but
within the community I think is that action is actually subtit talking about a lot of this right Chuck wouldn't know what to do um and it also Mr. Male changing the schedule because one of two years ago you couldn't take multiple you had you had
to choose between music and other things. Now we have it worked out. So you know it is it is a teamwork doing it but I I'm kind of funny I said Rob but that's true. If Rob wasn't doing this we wouldn't be where we are today. And it's a great team I have right like
everyone recognized there was an issue and they're all everyone's all in. I I will have to say I have not met any resistance with any of the like the instrument petting zoo. I was like let's see how this goes. And when I pitched it to them they're like let's do it. What do we have to do? Like let's make this happen. So I think all of that plays
into this. Well, I just want to say that that energy is contagious down to the student level because it really is like I I feel like it's not always the norm that so many districts a put this much time and effort into looking at the arts
and b are able to have such like cross like collaboration among the different age groups and the different level like to have Mr. Jamie in the middle school is as a mom of a percussionist, right? Like it is amazing and the the energy
and excitement, you know, and shout out to the the electric drum kid in the middle school. It was like I heard all about it before we even got any updates on it because it's like they're using it and they're loving it. And to just see that happening like it doesn't it's not
automatic that it happens that way. And I think it's just really really nice to see that focus on a K12 program. Yeah. Is key. Yeah. So much. Okay. Um committees curriculum has not
met yet. Finance not met yet. Policy. Hello. All right. So, uh a few things to go through. I'll go through as briefly as I can, but we've got, as you can see on the agenda tonight, some first readings. Uh, we'll knock out the the
probably the easiest one first, and that is the activity participation fee program policy 2436. Everyone's pretty familiar, but middle school uh for single student going to $100 multiple students uh to would be $150 in total,
not per student, but in total for the family. That's middle school. high school goes to $150 for a single student and $225 for multiples in the high school. Uh that's pretty straightforward.
Uh policy 5516 is use of electronic communication devices. And uh essentially uh what this says um it's a little more specific in terms of not being able to report without consent of the student, the parent or or school
staff members of course and then further defines um you know there there are obviously exceptions to that IEPs etc that have to get prior approval but then further defines um when when this is not allowed such as you know during before
and after before before and after school programs cannot be recording on a school bus, any co-cryptive activities um and prohibits or limits the use of these devices throughout the you know the school day obviously. So it's pretty
uh pretty detailed. If you have any questions uh let us know uh but take a look at that if you have not already. Uh it's not mandated but is recommended as it impacts basically all students across the across the district.
Okay. uh policy 701 academic integrity. Essentially um what this does is reinforces the citing of sources including AI. Uh and there'll be some further developments regarding AI probably six to 12 months for a
comprehensive AI policy framework but that is coming um that will that will further kind of bolster uh the academic integrity policy overall. And then in 5710 student grievance, this basically clarifies the
grievance process. It gets very more specific including the appeals process. It's more detailed essentially than the current policy. Uh but essentially you have the first level, second level, the third level, the first level and agreements policy. Uh and this agreements policy is uh you appeal to
your teacher within five days. The second level goes to the principal or designate within five days of this teacher's decision. Then the third level is to the superintendent or designate. Uh and after that the board of education but just gets very a lot more specific
in the current policy. In addition to those we did uh re we started reviewing some policies. A few of them are tenure policies related to uh you know a student coming in or excuse me a teacher coming in here with tenure a transfer promotion also transfer under performing
school. Those pretty much are in line with state statutes. You'll see more about that later on. So nothing too exciting there. It's all again all in line with state statutes. And then we're also began have begun to review the use of school facilities. Uh as we were
talking about things budget so forth and and looking to address that in further detail, we decided to throw that on the agenda and begin the review of that policy. And that's going to take a little bit of time, some work because we want to start also reviewing the categories of, you know, right now
defined as classes, class one, twos, and threes who can use our facilities and what they are charged or if they're charged anything. We're going to look at that thoroughly and you'll see more of that in the future. Any questions? They are encouraged but not recommended. And to clarify, the um the uh facilities
use isn't on this agenda. It's on the policy agenda. I just wanted to make sure for anybody listening that we're not even close to bringing Not even close. It's just under just started review. Yeah. I have a communication to go up once once we're once the um second
reading of the activity fee goes. I have a communication the next day. Okay. Um I believe I'm doing some research. I believe it was established in 2009 and it has not been raised since then. So this will be the first rise. Got to go
raising. I want to confirm those dates for for my communication as well. Yeah. You know what? I think that it it's it's most certainly good to frame that. Um, and then like do do we do do parents have a sense of what that even covers? I
mean, you you have to pay it in the beginning of the year if your kids go include I can include that explanation. Yeah, that probably be helpful. A little more detail in terms of this is all the things that you get. Yeah. Yeah. Like it includes XYZ. Yeah. So, part of it's a long complicated history.
I I'll pop in there. Part of it goes to the athletic department, part of it goes to general fund part that way we can can make things happen. Yeah. And um yeah, I feel like it's a reasonable thing. It's not like we're it's not like we're raising it, you know. So it's it's not I
think it's a reasonable amount and um but I agree. Yeah. Some some color tend to be good. Great. All right. Um, sorry, I had moved down to the policies to look at them and now. All right. Um, LRFP.
Yes. Um, we actually had a meeting today. Uh, I think that everybody knows that we were on the let's let's fast track, let's get as much done as quickly as we can. Um, and uh wanting to try to
uh get purchases done before costs went up and and that type of thing. So, as the the process has been going through, there have been some things coming in under budget, which is is great. Um, but we had a a significant uh report of
overbudget and what we we all met and we said, what are we going to do? So, we're not going to let this be on autopilot. I mean, ultimately, it's incredibly important that uh we're we're paying attention to what we're doing, how we're doing it, and um what what we talked to
our professionals about today uh is something they they call value engineering. So, going back looking at those bids and seeing, you know, how is it that we can we our our number one priority is we cannot be over budget. num number one priority is we have to
deliver the scope that we we said we're going to to deliver. So how do how can we do that? So having go back look at those bids, see what items in there might be able to be um refactored or whatever to then make sure that we're
we're not going to have escalations and have escalations upon escalations. So paying a lot of attention to that. In fact, one of the things that um we talked about is we the internal work that has to be done this summer, the internal work for Lizzy has to be done
or we can't deliver kindergarten. So, we we have to do that, but we need to take a look at those bids for for the the other schools and say, okay, do we pull that back for right now and look to see
if we can get get prices um with better bidding or whatever. So, I don't know if you guys want to and we talked about some things to help minimize costs in terms of going out to bid even earlier than we did um and giving more of a a
longer scope for them to finish the project. The t there's the big thing is so what it comes down to in essence contractors looking lower prices is time and there's two different types of time. There's the time where we give them more leeway with the bidding process. There's
also time to complete. So one of the challenges we found with these bids that came back was to go from day school ends to day school begins requires a lot of overtime which drives prices up significantly. Our goal our architects
listened to us and they said our goal was to have no disruption to the school with with construction which meant we blocked time over time prices go up. Now we have to start saying okay maybe we can go a
little bit in the school year you know what can we do here or there and break project up differently that way. So that's the first step we look how that could impact it. Um and then go back and and you know we we need functioning beautiful is
always wonderful but we need functioning practical things and um my my brief experience with architects is they want to have something that's going to be great pictures they can put on their web page. Right? So we're not they're not going to any pictures on web page out our projects. It's going to be very much
this. But even things like furniture, um, some of these bids had school furniture is very expensive. Um, industrial furniture. So, we have some stuff we can still reuse, right? So, they're the type of things we're looking with. With any sort of benefits like
higher warranties or no? So, um, like if it's industrial, does that mean that they're guaranteeing it for longer use or it's just what it's just I'm not standing by the product, just
selling it. Um, so, so we we we we spoke with them. We had a long talk today in that meeting and say, "Hey, listen. This we now we learned a lesson, right? And now we have to come back and we're going to apply we're going to apply what we learned and not wait till after the bidding, but they're asking these questions beforehand." Um, so we'll have
we'll have more frequent meetings, but I think it'll be beneficial. Yeah. And and I think that the the and Chuck, thank you for you know that is the the thing that we need to keep in mind. So nobody wants school interrupted. Nobody does. But at the same time, we need to
recognize that if we needed to make a concession and that there is going to be some sort of interruption for a limited amount of time when when we're all unhappy about that, we need to recognize that the option might have been, well, we need to spend another million
dollars. And and that's really really important to think about when we get into those situations because that's not going to be the choice. Yeah. Delivered. Exactly. Explain the dates that we're approving.
Yeah. Yeah, that'd be a great idea. Can I ask one question real quick? I have on our calendar on Monday as another LRFP meeting. Do we have another one on Monday? I think originally we had So, are we going to keep that? Up to you guys. I'll be more than happy
to meet you. It's always I've had seven. I will. But but if we if we think if Mike I want to talk a little bit be brief on what we did today. Okay. And then maybe we'll get back and say we we want to talk for 15 minutes. That's
fine. Yeah, that's fine. I have it blocked off. I just wasn't sure. But as far as the resolutions on the agenda when we get to business and finance. So there's uh there's five different resolutions. So, uh, not in
chronological order, but do the project we spoke most about was the interior alterations project. I'll get to that one last. Okay. The forming abatement project, we we were comfortable with that bid. We're approving that. Um,
that's item B. The ADA upgrades at the stadium. We were comfortable with that bid. That's letter C. Uh so the last bid was broken and this is how the architect structured it. Um it was structured in
three possible contracts. One was all scope of work which is which was interior alterations at the high school Tatum and head and uh contract B was interior alterations at
just at the high school and Tatum. Third contract was just Elizabeth Hatton. We are rejecting the first two and only accepting the Elizabeth school. Okay. Any questions about that
question? Is there a separate bid? Did you all talk about like the at the middle school for the auditorium? Has that gone out to Okay. So that hasn't gone out. Okay. So that's a whole separate thing. Right. this first. All
right. That's the next one. Tatum and the high school. Okay. Okay. Good. Anything else for that? Um, any PTA updates for Tatum PTA? Uh, we have planning underway for our annual
inclusion night. is going to be on the evening of April 30th from 6:00 p.m. to 8:00 p.m. Um, this started out, this is our third year. It starting out, started out as autism awareness. Now it's evolved to inclusion night. Uh, we have both educators and families that come
out and talk about how disability has um impacted their families. Um, it's just like a night for everyone to kind of have some visibility about what um, uh, what they experience. Um, this year we're going to have some seeing eye dogs there. We're going to have uh the Hadfield Public Library is going to
provide some braille materials you can come check out. Um the Hadfield Education Association is going to provide some freebies for children to pick up at every station. So, it sounds like it's going to be a really nice night. Everyone's invited to come. It is the same night as the art expo as um Rob
showed on his presentation. So, hope to see everybody. Hey, thank you. Um anything else? Mike, did you guys go to the tradition? We did. Yeah. I made it to our first meeting. Um nothing school related. There was a lot of talk about
um um u pros woods a fair amount. Uh there was a decent amount about how they're going to start prioritizing
what fields that this that the town owns and charging for and stuff like that. But nothing uh it's actually pretty quickly. Well, it kind of is school related because you know where the the school fits in in all of those is important part of that. So yeah. Didn't
they also towards the end mention something about possibly reducing the scope that that's still on the table to reduce bankro to 98 units? I don't think so. They they did I have Did they? Yeah. Um me had texted me. Did you leave
earlier? Oh, I don't know. I think they kept it at 100, but this is totally hearsay. Well, they had didn't decide yet. They didn't decide yet from what and what Dave wrote on his um on his website. So, the how you know how it was up to 120, then it was back down to in
the 90s, they did discuss that they are willing to negotiate that, but no decisions have been made and they're going to be talking about it again. But um Meg had just texted me that that's she texted me something to that point and then I saw Dave wrote that on
his um Oh, okay. He did an update. So um but that was it was towards the very end of the meeting but no decision was made but just that you know something for us to pay attention to in terms of um seeking pilot monies as well as um
getting a sense of how many students are coming. Um, thanks for doing that. Yeah, thank you. How'd it go? No, it was fine. The seats are awful, but you are. Yeah, I'm Yeah. No, it's good. Um, took
notes, so I wasn't really ready to talk about that. And we had the AT meeting this morning. Um, just a reminder, the golf um the golf tournament, I think, is on the 16th. Yes. Yeah. Okay. So, it's on the 16th. If you're not a golfer, you
can always go for the dinner. Um and then you just go around dinner time. They tell you when to come. And um on planning ahead, uh Rally in the Alley is November 22nd. Always a always a fun day. Right now, so yeah, it's on my
calendar. It's a one not to miss. All right. What when is the call outing again? June 16th. June 16th. Yes. And and I mean I I encourage us all. They they they support us so much.
I think that it it would be nice for us to support them as well. I don't play golf, but June 16th. Yeah. We I always go to the dinner. Yeah. Last year it was outside. It was really nice. Yeah. Um Okay. Regulations for board review.
Um regulation 5516, use of electronic communication devices. Assistant superintendent report. Dr. Prio is not here. Um, Mr. Claus, do you have anything for your I do. I actually put together a little slide deck to see.
Apparently, no one cares. I'm sure there are people watching at home. Yes. I prom I promised this a couple weeks ago project as of today. um our projected enrollment for September in
September. So um on the I you got to have this sheet with you too. Um the left side of the white is what we are by school today and the the darker spot is September's uh uh projections based on where we are. Um
so you can see right there we're up 19 in the elementary schools. The um there's two things to notice here. Um, first grade next year is 25 fewer students. Interesting to note that Tatum and Had Tatum and Central both have over
70 and Haden has 50 51 students next year in first grade. Um, that's a Yeah, I mean I think that really speaks to maybe our our grids are not drawn really. We looked at that before and that's that's the Warwick and
cheese. Yeah. Right. And the other there's another there's there's a really weird part. Um so if you live in the area behind where building on the corner of Kings Kings Highway and Hatton Avenue
back to the speed line that little wedge is central. Central and it really should be Hatton really. Yeah. So if you make those two if we make those two moves I think that'll help you. So we'll start I'll start putting a proposal there for that. The the other number is third
grade next year which is 227. Um we have our capacity at according to our policy is is 225. So right now it looks like in third grade we're going to be above that. So we'll have to go to 26 in the section. Now the aster I should have put an aster
there. The aster is two of those 227 have opened the registration but they haven't completed registration. So they're not pre-registered, they're open registration. So we don't know for sure they're coming. We have people on open registration never show up. Be new
students. Going to be new students. So So we have I think four or five new third graders coming in. It's going to put us over the top next year. Um middle school we're down a little bit in there. There's nothing nothing you know just
this moving through high school we're up seven. Um you know once again big class at 225 and 227 it's it's actually kind of interesting that you've got two really big classes and two really small classes in there. Right.
That they they don't blend out. Maybe we should hold some kids back. Um and then you can see the total number. We're up 14 total. Um and so that's less than I was expecting. Yeah, I was expecting more, but that first grade is what, you know, the first grade
is down a lot and that's where I was expecting it because included in that in that 14 over is the big jump because of the extent of the kindergarten program. Our kindergarten is going up 31 kids next year. So, the fact that we're only only going up there is I think we're
doing better than what we had hoped. Um, any questions about the numbers before we I'm just going to say it is it did the place at Padden those students accounted for in here? I know you did all this work and I'm thinking no my
next slide so I I do have a question though like the tuition are there tuition students that um that would want to come that that we've said no to up until now? We we've kind of not kind of it's people
who fall apart or tuition fall apart. We we used to actually have an act an aggressive Yeah. go out and recruit kids and we can start doing that again. Take a little investment. There might be right some room that would
benefit us. Maybe think about that. Yeah, we can. We think that that was one of the things when we talk about last week when we talked about the committee the whole was one of the things we talked about. try to re jump, you know, jump this that that tuition piece and there be a lot of factors in there. So,
you know, the rates, how we advertise it, you know, where we can fit kids. Um, so there's a lot to look at in there, but we can certainly try to re if you get in as a tuition student, let's say sixth grade, you guaranteed to be in the district. We don't kick you out. Yeah.
So, one thing I think we need to do is but so what if you're in sixth grade and all of a sudden move in we don't kick the tuition kit out. We keep that. That sounds like right once you get to I just think we should um look at we'll
have a better idea when we see trends of the new housing that's going up now because otherwise like if like bankrop whatever is going on there that's not going to these kids will be through the system before any of those get in there. So, we don't I think we'd be clear for a
little while. Yeah. I also think having um through like swimming stuff, I've talked to someone who's the parent of a tuition student in the middle school and she has nothing but positive things to say about the school, the decision to put their kid in as a tuition student,
just has had an absolutely wonderful experience. So, I think that's great. Like knowing that this is really benefiting families, like why not for them. Our tuition website, we have a video talked about me when I was
assistant. Yeah. Yeah. So maybe we can we can just have the some of the students on that and and look at um when we start to really market it look at what fair market pricing is right now because you know it is cost prohibitive for us in some I mean it's beneficial
because we we do have some income generating but we want to make sure it's the point is not for them to pay for exactly I know an adult program. [Music]
All right. Um, any other answer the questions? So, Koolie Hall, if you drove by there, is now big things of of concrete. Um, and what they're doing now that they're going to use that concrete. So, they're going to bring machines going to crunch that down in stone and then get it out of here.
But watching, I think when I talked, I said, it was quiet. I was standing out there and it maybe knocking down water. That doesn't sound like it's not as bad as the leaf blowers is what I'm hearing.
Um it is not. And so another thing is amazing is how how skilled these guys are with these set of equipment. They were picking up like piece of metal that they call moving it to another pile. They had they were so organized. That's good news. Um the
place at Hadenfield I have tomorrow a call with the uh the gentleman who is the manager. Um there are people moving in carties will be at the end of June probably moving in July when I when I
talked with uh I said we know when who is we'll register them ahead of time better for us earlier. So, I'm meeting with a guy phone call with a gentleman tomorrow. He's going to talk me through the process of how they get there, when
they'll get notified because it is not there's it's a lottery which I didn't realize. Um, once you win the lottery, then you have to be qualified confirmed they pull the names, they
won't tell us the names. Okay. So, he's going to take you through that. So, next time we meet, I can give you more details on um what that process looks like and uh
maybe of who's Yeah. Thank you. Okay. Um I'm gonna say, well, we're opening officially for public comments. Anyone? Anyone? Anyone? All right.
public comments. Um, and moving to go through items for board of ed approval. We've got it report motion. Yes. and staff
discussion. All right, Mr. N. Yes. Yes. Miss, yes. Vice President, yes. Mr. Per, yes. Mr. Mr. President, yes. Curriculum and
special education approval field trips, conferences, travel, and overnight field trips. Resolution between the board of ed and drilling special services. Resolution between the board of ed and wash legacy. Resolution between the board of ed and wash legacy from
instruction. Resolution for the board of ed and county special services district to increase support for teacher of the death. resolution between the board of educ in that fifth to sixth grade transition
period. because I think the discussions we've had seem positive. Yeah. Yeah. No, it's always you have to wait that year and then so like but it is like art at this point, right?
Okay. Um, Mr. R. Yes. Yes. Vice President. Yes. Mr. Yes. Mr. Russ. Yes. Mr. Knuckles. Yes. President. Yes. Okay.
Personnel. Approval of new personnel transfer salary upgrades extracurricular coaching appointments of absences and resignations. Approval of employees to provide up to 90 hours of counseling services over the
summer. Approval of employees to provide 400 more hours total of counseling services. A resolution to approve teachers to attend study team meetings during the summer. Resolution to approve Sarah wire to be paid for crossover
training at the library. Resolution to approve Christ to provide wonder for a student. Resolution to approve to be paid for professional development outside her regular hours.
Resolution to approve Rachel to be paid hours of facilitator work. Resolution to approve Ren University student Angelina Witting to be placed on critical intern Jeffrey Boer.
Resolution to school student um as a volunteer for the 2025 summer enrichment program. Resolution to approve Jen Epstein to provide home ground instruction. Resolution for employees to be paid for math
tying. Resolution to approve Kevin Kak to be paid for service ting. Resolution to approve employees to be four hours each for tutoring. and resolution to approve employees for hotel instruction
starting from 11 3 um difficult to replace um not just because she's a French teacher but she's very difficult to replace too as a human being um she's only been with for four years but knows for such short time. She's really taking a lead department. Uh she's almost an
assistant principal when it comes to Bit testing a lot of work. She first she's all about kids. She big big role multicultural day. She advocates for
students. She'll make decisions on students what's best for them. and like cake. Every year she has a cake contest where you get the big cakes and you have to go in and you get to go through and and you have to try the cakes and put your ballot in. I'm not a cake eater. Um but I was talking
to so the the French club president and vice president have a big role. They have to try every good teacher. I should say not she's excellent French teacher. Um and she
um one other thing I want to point out too items uh L M and N tutoring um that is total one that's total one funding so we're not
we're not paying the teachers to tutor kids after school this is this is supplemental total one so that's why I wanted to put that it does look like we were paying um money that we got this year, but we're not
again back when I was first over that for interventions. We actually paid a person and then um if remember that went away and all when we got this like we're not going
to pay people, right? We're we're going to do services because it's so you can't on so it's already gone. So we're spending that money doing this intervention. We have similar
thing actually looking at doing some SAT works because um you know that and also a lot a lot of Yeah. And then a lot of uh services Great. Thank you. I have a question
about Jay. Um, and I don't know, but [Music] maybe I'll ask you. I mean, I think that it's great and if we've got students that are volunteering
that it just struck me as like there's one like Yeah. Is it open? My question was like, oh, what if that's even an option like just curious? I will. Can you call?
Yes. Mr. Mr. Mr. Knuckles. Yes. Mr. R. Yes. President. Yes. Recuse on I. Okay. Uh, business and finance approval of tuition reimbursement to be
paid to approve the awarding of contracts for Gloria. Approve the awarding of the contract for stadium upgrades. Approve the rejection of a for
contract 25 L1A and approve the rejection of contract 251. Approve contract 2151C tier alterations to whether be construction
for um 953,000 bills budget transfers secretary's report questions comments for everyone. That is the one that's actually coming in less than what we
bought. So that's great. That's a good one. We'll take it. When they come in lower than that, does that give us flex on the others since we're defined by the total amount? That's great. But we just want to be right. Yeah. So, you know, just because
we don't want to say okay, Vice President Hoker. Yes. Yes. Mr. Yes. Mr. M. Sonic. Yes. President Brook. Yes.
Approval of minutes. The regular meeting minute um March 13th. Regular meeting March 20th and executive s March 20th motion machine and stuff.
Sure. You accept your nomination. I am breathing. Yeah. Um, any questions, comments on this? We catch any errors in Mike's. Mr. Yes,
Mr. Mr. Knuckles. Yes, Miss Sonic. Yes, vice president. Yes. Abstain from meeting President. Yes. I just for future consideration by the board. I actually
just want to give one heads up about the next upcoming meeting. This will be my our update tomorrow. So, May 1st, uh it's a work session, but we that's our public hearing for the budget. So we will be few
items budget will be up for adoption and then there is personel items because that's revolved through statute. You'll have list for all. You also have the approvements the county superintendent
for the assistant uh superintendent contract. So that'll be May 1. deal only things any other emails one quick one um so the board retreat we we had to to rework
that because of the that is the agency golfing uh date so I did send it out uh June July July 24th I keep getting the number wrong uh we already had a board meeting schedu
for that day. Um it was a day that the time that I asked was a month ago for everyone just that day. Our um our JSBA is not available yet.
So motion to I'm down.