[Music] I think I'm going to call the meeting to order at uh 9:32 a.m. okay um the meeting is being recorded by area 58 this is the council aging board meeting um in the meeting room today is June 18th 2024 um okay um pledge allegiance get up I pledge allegiance the flag of the United States of America and to the Republic for which it stands nation under God indivisible with liberty and justice for all um so everybody should have a copy of the board um of the board minut next M do we have enough people here to to r a meeting we have four okay we have four board meetings okay cool um so Mike K sent these out Mike and I I apologize so you sent out an original and I made a correction and then I think these other do you remember what your correction was cuz I went back it was Tiny it was just the [Music] um I think this is the second copy so if every if everybody reads the minutes and doesn't find anything um it was it was I do know cuz it was something about the um the meetings being at 9: or was that the month before right the M the Monday after yeah the Monday after a holiday we're going to meet that was April we talked about April so I make a motion to approve the minutes I second that motion all those in favor awesome um but what are we going to do now so since the director isn't here we can't do the director's report do you want to hello ladies morning hi s welcome back okay so um ladies welcome to the meeting we are being recorded by area 58 today um just so you know you have an agenda and the board minutes from the last meeting um and I don't think they were here oh Sarah was here but um we've already approved you Sarah okay that's great okay um so I guess we're on to the cheers report and um again I'm just going to reiterate that I think that these meetings should run no longer than an hour um especially in the summer time so I would really like to stick unless there's you know something that like last time we had a presentation by the GATRA was that correct right no it was the um age wave the the age wave right and um so that that took some time and that's understandable the meaning might run a little bit longer but um I really would like to stick to an hour of meeting um or certainly an hour and a half so anywhere between 10:30 and 11: and I've repeated that a couple of times at meetings so I'd appreciate if everybody just kind of tries strives for perfection no okay um I going have to remember that I'm on camera yes you are no worries okay everybody be good um and also um I think that we talked about the adoption of long-term goals and I really believe that that's what this board should be doing being more involved in um in what the COA is doing and where where do we think the COA is going and that's not to say that um you know we're anybody's boss or anything like that but we should all be working together for the betterment under Darlene's direction for the betterment of this um community and our see Away Family MH um so I didn't have long-term girls um designed for this because I don't feel like the board's in a place like I I I I'd really rather establish some type of some better communication and continuity with um Us in the COA um D and the staff of the COA so um moving forward I would really like us for the next meeting um to come up with some long-term goals and um so take it you didn't get um a response from your email from any of us I know I didn't send any in um no okay yeah I was away so I didn't get any yeah um that's no that's fine I I didn't really have a time have a chance to do that um either but um I know we're all here on the board and I think we want to feel useful and positive and help move the COA forward we have exciting things to look forward to with the COA um with the building uh with the community ding does a great job with the programming and you know bringing everybody together and uh I for one would like to feel more more a part of that M I think we all agree okay great um so search for new members um Ruth has uh written to me and given me her formal resignation that she will not be running again um for The Advisory Board councel this is my last meeting guys that's her last meeting so sorry and it just says hene I want to let you know formally that my term is the member of the COA Board of advisors for the Council on Aging expires this month so this will be my last meeting and then she goes on to say how wonderful it was to work with us and um she will um she hopes that we find no difficulty finding a replacement um and um she hopes that the COA becomes even more responsive to the needs of the senior citizens that's us of H effect speak for yourself r no I'm sorry no that's okay that's me no that's us that's me I'm 62 I'm 64 Okay so 1960 even I qualify we all Fred definitely wins the award I think at 88 I qualify dou qualified so yeah I um I I will miss you guys I will keep in touch certainly because we still all reside here um and um you know I'm going to be I'll be around so awesome we will miss you um Sarah and Judy I'm sorry you're way down the end I'm not sure I love the setup cuz you like just pipe up and stuff I'm sorry she's leaving yes you're definitely going to be missed very much so this is going to be my last meeting also because I have some things that I need to concentrate on and I won't be able to make sure that I have time for this as an Advisory Board person I've really you know enjoyed it also I don't know whether I officially have to give you letter but officially I'm verbalizing that that I am not going to be able to con you have to you got an email from um Pam yes I gave it to Pam so you yes she knows already that I am part of you only had to send Pam that email if you were not going to Judy you are up this Sharon if you didn't very good happy to hear that and M would is I got nowhere else to go awesome awesome [Laughter] new okay awesome news so um board member comments and concerns well just out of curiosity how do you search for new members um well like at the library for the Board of Trustees we put stuff on Facebook uh um out on the website um that is a um right search for new members so um that really will be um delene will take an active part in that um because she reaches the community far better than you know any of us um and she can ask for help if she wants me to put a sign in the library or you know we'll follow her lead on finding new members okay um but I would think definitely it should go out um um on the library website I mean on the the COA website um so we would be um I have not heard or nor did I get a um hello D or did I get a um an email from ptim King got an email than no I don't even remember I think she told me in in person that she was going to resign from the board and then I never got a formal letter or anything in writing from her um this is soim the elusive Kim um yes so she you know technically has missed very many meetings I don't think she is um on the board anymore I don't think she wants to be on the board anymore um but I have I reached out to her last night and I asked her for a formal letter of resolation um it's either that or I believe we have to go through the process of um bringing it up at a selectman's meeting so I don't know how the rest of the board feels like that I mean she's missed numerous meetings according in the past year she met it once I'm like who are you so according to the town bylaws if you miss like three consecutive meetings um we can ask for you no longer to be on the board but um I don't know if we want to we have spots on the board open so yeah but why would you want somebody who never comes and never responds um well that's to you right so if a member of an appointed committee board or commission is absent for more than four consecutive me read meetings for reasons other than illness or injury said committee board or commission may declare a vacancy okay so I guess declare of a vacancy must be approved by the board of Selectmen so would you like me to write a a formal letter to the board of Selectmen I think that would be the best case scenario yeah and say just let them know you can even let them know that Kem talk to you okay and pursuing to hurry our conversation with her and her have missed you know six to 10 meetings we'd like to declare vacancy and we know you need your approval okay s perfect thank you I think we talked about before too you know yeah y yeah um okay board concerns I don't know if anybody had noticed that the COA has been repainted down there yes that Building looks very nice as does the planting and we that New Garden out in front that Barbara and I were able to put together out there heat of one day but uh it's coming up beautiful and we've had a lot of comments on that gardening effort it looks beautiful anybody wants the water U hopefully we can keep improving the the I noticed that when they mowed this time they finally took out a string trimmer and did some string trimming around there so I'm keeping an eye on some of the things that are going on because appearance I think is very important and I don't think that building should be neglected any more than any other Town building so it should be right there with the priorities of this town okay and hopefully the new program in that new room will be of benefit to a few people here in the town it is another step in the right direction and things like the rock painting this afternoon it sounds like a great idea U event for people in town to go in and I'm thinking maybe I'll get down myself and see if I can paint a couple of rocks to see what I can come up with okay we have I think 11 people signed up super great everyone's really excited that's wonderful [Music] yeah so um D we talked a little bit um before you got here about um um the board's role with the COA and the adoption of some long-term goals and um I think that I I mean I didn't write my goals and I didn't get any long-term goals but I really think that they're important um part of us moving forward and working with this the COA that we're all on the same page and we're all working together for the benefit of the um community and um so just just so you know that for the next meeting um I've asked the board to come up with some long-term goals um should we um swing back toless have any other board members are concerns we probably can do we have any others no I think I'm good for it today okay awesome so you want to go to the director's report yes please okay I'm just getting hooked up here just thought maybe it easier to just to look at the facts just in case you want to look at some other things in terms of like some of the um you know activities and the um you know various um for the month of May how busy we've been um not just with the programming but with a lot of the resources as mass health and also a lot of housing issues so um and we try to uh have been trying to get them um you know off to State agencies to take care of these things but it hasn't been favorable because of there's I don't know what's going on all there except for I didn't approach our state representative as well as the senator to see what we can do better so that we wouldn't own some of these problems that are coming back to us and it's taken up a lot of our resources and so so so you said you wanted us to look at the facts what what facts you want us to look at okay so that's what I'm we're waiting for the screen to come up yeah okay thank you so I'll just pass the budget we're the painting inside so we still have $30,000 that was allocated To Us by the state um as a earm mar funds so we still have we had $100,000 it cost $35,000 to pain the outside they spr pained um and then so has that been done yep oh wow said yeah yeah three uh so it was $35,000 to do the outside and then we had the inside where the wallpaper was taking down that stuff so we got the bill on that now we're just waiting for the floor I can't do very much with the floor so I wanted to put that uh luxury vinyl planking but you can't do it because uh the floors are not even and so on I was going to say are the floors like you know straight level sand and would require a quarter of an inch in some places yeah so now what they're doing is um so they they're going to S so we're getting two more bids and Scott's overseeing that project in terms of the B so once that's done we still have $30,000 but I was trying to think of some things that we need to still purchase so I thought maybe in addition to the uh Rock Arden maybe the rocks that we they make today that we can do like a little circle of Friendship Circle and then I'll buy the addon deck chairs to go out side in the front um and you we actually um we're trying to clean up after the painting it killed a lot of the FL the plantings around the building so we're trying to get that cleaned up too so um we still got some things to still purchase um we did purchase a lot of things to that grant that we got for hybrid program that's another $100,000 Grant so we do have a lot of technology that we still purchased in and so on so which has been pretty good for us in terms of uh some of the things that we're leveraging um for stuff that we need for the future yeah so what kind of Technology are are you getting with that grand money cuz they're just like they're puring fridge water right yep so I'm going to be going in this afternoon so in fact I was close to at 9:30 today I'm like oh my gosh it's our meeting already I know so I had to change all that so um yeah so the uh technology that we purchased well thus far was just the owl was the owl so that way that when we do have it's it's called a novel it's an internet um it's capable of scanning when we bring uh this particular device to a um to a class that can actually scan and rotate it scans and rotates and it sends the message of course it sends the um once the person has a link at home they can visualize oh yeah see at home and these um what we're finding and the state's finding is that a lot of the U programming they're trying to encourage a lot of the coas to participate in the hybrid program especially after the co issues so they found that a lot of people didn't have the capacity to you know to go very many places and now they're uh afraid to even still come out of their home so how many people have expressed interest in doing that at home for the new program um right now I don't I can't give you a number oh yeah okay so not I can't say like people came to us or whatever but there's a lot of people out there that are interested especially in the terms of respit care so we took it a step further and added dementia piece to it so just not the hybrid programming we took that extra piece um it's just a lot of people are so vague yeah well the thing is is that it's a new program it's a pilot program which why I I would think you know how many people have called and said I'd love to come I'd love to come but I can't like to do it at home yeah are you not tracking that no we don't have that we don't we didn't do that we're approaching it we're marketing it uhhuh yeah and then people so it hasn't started yet uh it's starting next week yeah it's starting next week starting next week so how many people are coming next week we have people um coming for Bridgewater the people that they have to have a caregiver so how many people are coming to Bridgewater next week I don't know I three or four so far wow okay well that's a start four people and then we have our first um uh date a date trip to Plymouth with them so uh they do have to have that caregiver with them but we are taking them there we're going to use our BS to do that so we're going to take them on that trip down there but there's four people so far in Bridgewater the commitments here they're a little bit different three people we had in mind um but they didn't fit the criteria so they have to fit right I think you're going to have based on what Michelle said last time I think it's going to be difficult to find people that match the criteria because the people who will be most interested the caregivers who will be most interested in having rfit will have um their their loved one will be Beyond will be Beyond mild impairment um and people who are just in mild cognitive decline will think I don't need that I'm only a mild cognitive decline so I forgot the name of that actor who won the Tony award big deal you know that's why we have um Michelle in terms of her background and she's very familiar with uh you know the lower you know the early stages of dementia versus you know the more Progressive and that so the early stages are denial um well maybe yeah they are talking about a personal yeah but that's you know that's beond but she's screening for the type of um participant you know the correct uh someone that's going to fit the program so like I said it's one of those things that it's a test program it's a pilot we got some funding so we're going to utilize and go run with it as best we can so um so far so good so in terms of promoting and so on it's just um of course with any program it does take a lot to do and there's a lot of uh things that do come up and then you know barriers that you just have to kind of go around or figure out solutions to those so it's a working progress and it's just just been um interesting so it's interesting to be able to participate in the grant like that I think throwing the dementia piece into a made a little bit more complex yeah I think technology hrid programming which actually were doing with the students at Civil Lake so they approached me in terms of um working with them to develop um and uh create a better core with our seniors in the community here in Halifax and they recognize that there's um no connection in terms of understanding uh aging process so they approached me for a civics class that they're going to be working on next year and so I gave them some ideas as to where they could go and maybe run with it something that we were already doing like the book M be how do we get that out there to more people um how do we streamline it so that we um can have a lot of people participate from home if they' read the book they can actually go online now we're going to create a zoom that would be an ideal programming and the technology that we use some of the stuff that we actually gained from this other Grant so yeah so it's going to be an interesting year next year too we got a lot going on and um more development and barar has brought in um because the programming part of it is really interesting we um hiring an assistant out Beach was really awesome and she will have that background too in terms of dementia and care and care giving in soone she does have a strong I think just you know personally and professionally that's part of the board I think that dementia care is something that is um woefully under attended to in all of the councils on Aging in this area of Massachusetts so you know I talked to a lot of people and in fact I talked to Mary Collins at um the Hansen right Hansen she she called had an incident with my sister-in-law where she wandered off and the police were called and police called her and anyway um and she mentioned you know are you getting any help and I said there is no help I said I've talked to Norwell I've talked to Hansen I've talked to so many organizations and there is there is just no help for um for you know early onset Alzheimer's or even Alzheimer's patients and I would just think that there's a lot of people who have um you know loved ones who you know as as we all age this is going to be an issue and I think it's unfortunate that there's there's no information there's no assistance there's no nothing well I I so that would be term goal if we could try to do something I was just actually listening to a podcast and it they talked about how communities have to do a better job of getting Alzheimer's training so I believe there's an Alzheimer's like I think you can be an Alzheimer's buddy and you it's a day it's like maybe a couple hours training but they were saying that like the council's on Aging the police departments our board members it would be great if you could step in and do that training because I think as you know years go on we're seeing so many more cases of Al and more you know intense versions theou we've had a lot of um presidents come in and they said that you know my loved one got diagnosed with Louis body and that's that's detrimental to a family yes so if your neighbor is alz arm trained if your police officer is I think I think it's such a great way to bring awareness to it and to get our community involved yes in the away and get our police officers in our fire department involved I canit do I can definitely research that programing I mean just so many organizations just to be clear and just for the minutes and for the meeting I think that that's um I think that that's a great idea and I would like love to participate in some type of training okay um like that so if um you and delene or whoever at the COA can research training like that and um you know I don't know if that would be um costly I don't you know I don't know any of that so um but I would be very interested in taking a class like that well actually the um well I have a lot of information we did have we did offer it at your library last year um and it came it was very successful remember she came hand over y mhm so she came um she's Handover director she actually LSW um so she licensed social Weare so she came to teach um to educate us a caregiver we have support we are so is that what the training is is like or is there more intense training out there I'll just send everybody the so let's yeah I don't want to dwell on the topic but because very late but going forward we're working with all colonal disservices they got they got a lot of funding to do support programs for um for dementia care for they I talk to them as well and so um it's it is very they were out there we went to um a big function where they were celebrating their 50th and L who's the CEO there she um and they was supported by our state reps and everybody in the community saying how wonderful they're doing but we're I think they want to do something yeah but I said we're out here struggling so they realized that we're coas we're the Frontline to the community we have the agent service access points which are nonprofits we have the ilcs which is the independent living centers and they're nonprofits as well and what they're thank you what they're struggling with is the fact of hiring people um retaining them and then being able to develop these programs right now I mean we're waiting for a lot of different things that they say they can do we had we start the network group out in the park just to express what they have out there CU we felt that was a high needs in in terms of what they wanted they asked us could we help we said yes so we brought them in they um they had we had that Network group there with the colony explain all these different programs when we went to utilize the programs and yes you're correct they're they're not functioning or something's missing yep which leaves us in a position where we end up having the consumer back in our door okay and then we end up I we can't own those cuz we shouldn't we're not getting funded to do that but that's not the point the point is we were personal passionate people that we want to make sure that that person gets the right uh level of care right right so advocacy part that's what we do often we get involved with all these conferences all over and that's what I've been doing that's why I've been all these meetings to let them know that this isn't working out here right so what can we do better right so if you if you proceed with that even though I'm not going to be here I have talked to an enormous amount of organizations and I have notes detail notes on everything who I've talked to what what they've said what they've been able to do and so if you want to contact me I'd be happy to share that information and I'd be happy to be involved with you know with some new program if you want to do that so if like if we just back it up and um bar and you um look research some type of a program or if we want to have that other program then I would love to attend and I think I encourage all the board members to attend we will it'll be out there published as soon as that we um coordinate that again we just um you know the summer has been a little bit we've been going and going and then new develop whatever so these other things will be coming up and supportive day programs and what the difference is I just reached out to housing neighbor Works Housing Solutions cuz we're getting several people that have evicted from their homes at each 70s or whatever and the court systems are not helping so and they are out there on the street now so I'm like how does this happen so we're out there saying to these agencies you need to to somebody needs to do forums somebody needs to get these these things in place so it's a lot of lot of lot a lot of lot of working with other agencies but this is what the state Secretary Chen is um no longer our secretary for o uh for the executive office of Elder Affairs so it's going through a little bit of change to themselves so we're waiting to see what it's going to bring we're having a Conference in October that we'll be going to it's a two-day conference so we got a lot coming um so so need to be report wise so I figured I don't know if you want to see what you know each month they brought whatever month of May brought in terms of of some of the activities like I've given before but I didn't know to me it's just extra paper I just I don't know about you but I have tons of paper try to keep it have any questions we can always log you on just to show you but what some of the things that have come up over the you know in-house how many phone calls have come in lot logged calls those type of things and I don't know I just like to share that not that they have done that in the well I think like we put on the agenda just a review of the May statistics how many calls get and I think that's just and then an update on the programming so that we can be aware if there's something that you know we can help with all right so while D's doing that I just had a thought when we were just talking all about that um dementia um issue I want to use the correct word there but um you know that might be a long-term goal of the board to to um take those trainings to develop some type of you know with obviously the help of Barber and and delene cuz you guys are the you know the goto people the experts on stuff like that so um but you know to to kind of make a plan to to work with that group and that problem or what not problem no it's a problem situation it's a problem situation I mean when I was talking to Mary Collins I was talking to Mary Collins and she said you know have you gotten any assistance I said you know I'm on the board of the board of advisors for the Council on Aging and she said have you gotten any assistance and I said no no I mean I haven't asked for any but that's the kind of thing so where does your is your sister-in-law my sisterin-law she she lives in Norwell I've talked to Norwell Council in aging that's that's no help and it's just really yes oh I have a friend that works there oh they're very nice oh everybody's very nice they're just no help so Dar when you when you wer in here I try to keep the meetings an hour especially in the information you know how busy I am actually at this points it so it's deteriorated to the point where she really needs to go into a facility and um they cost $12,000 a month and her wife does not have $120,000 a year um dian's going to give us um these were just just explaining the number of people about 257 2,579 people have come just for the math members yeah there those active members with our agency so I mean with the my senior senator register um in terms of activities now I noticed you had a um an alcoholism there is that um somebody that came into the center seeking help um no I don't know it was something probably that was done PRI us okay yeah so it recorded some of those things don't know some of the stuff that was entered or started um probably wasn't entered correctly so we're trying to clean up where working with my senior sen to try to clean up a lot of these things that were put in um that we really don't know why they were put in there you know so we don't offer alcohol um addiction type we do we're part of a hub group but we don't have a counselor coming in to do that that's why I thought it would be advantageous for us to hire a social worker and that's why um working with duxburry um we were able to get a grant but they said to us we were supposed to have it in April but we didn't get that we we were boarded it but they said they had to they're still it's like a pilot program and they were able to work with Brockton and also the larger um groups of of towns uh so ducksbury started there where they had they didn't have enough student participation at this the college level at bu not bu but um Bridgewater University so bridgew University they were con um collaborating with the social workers there and they would come out and work with a uh licensed social worker with a master's degree so that they were supposed to we were in a pod with Carver and and a couple of smaller towns and we were awarded $2,000 to do that um I think the value of it was 2,000 because we were going to get a laptop and so on where they can record any of the notes in it because we have to keep any personal notes like that off our computer systems so all that stuff was going to be done and we They delayed it for us for the little people in the pods so um but it's so important to have these us licensed social worker in some of these cases not to say that we have to have it fulltime but we should have it so that we can have some brief counseling so we can do something like that and that's why I'm a part of the Hub Group which um we work together with the Department of Mental Health as well as the local police fire um excuse me not fire but police and also other that we can ask them hey I have case number 774 can you give me some ideas to where I should go for to get support systems and we work with that and mental health issues so it's it's been working out pretty good but um so there's a lot of different things um I I give you the budget seems paper would be so much [Music] easier the wers of Tey but like I said it's something that they never give before so or what activities you want to see well I think in general what we always like to know is um what kind of requests you're getting for assistance in terms of you know how many people so as you said how many people might need help with addiction how many people might need help with you know Alzheimer's caregiving how many people need you know Meals on Wheels how many people are getting Meals on Wheels um how many people are how many people are are at the food pantry I think that's kind of the thing we always like to know is how effective we're being so we have attorney so we had these are been duplicated um so these are the amounts here that we want to look at here okay the duplicated so that means somebody coming in and somebody um you know using the program for the full month or something that was activity so we had about 32 people that had participated within uh different um attorneys and so on or questions or consults um uh we serve you know this is just a load down over all the different um things that we've done so actually in terms of dollars and cents we save the council by L you know accessing certain activities and so on but we saved uh the council $188,000 in terms of not I don't like to use this really cuz Liars figures figures lie because the I think the terms when we put them things and you know enter the information in there if it was imbalanced in terms of what we were charging it's not going to be accurate I don't even like to use my senior center a lot of people may not even like to use it as true Figures it's an estimate of all the things that we've been participating in so these we've had about the 56 5,678 signing that means a duplication of be buil coming in with social programs like the um the coffee hour you know just uh the activities in terms of you know yoga classes and so on so um there was uh 13 in which that they just participated in so in other words it says unduplicated meaning that they came in but they didn't come back or to use the program again it was a onetime thing so that's what those figures out so we have in that small little spot despite the fact we don't have the room for a lot of different things we're trying to offer more programs but we are offering a lot of programs and people have come up to me and said you know what thank you so much for supporting us and some of the things that you're providing in terms of even the mass house and waving through all the different entities there at that level so statistics so um with don't eras that page I have a question about that page at all please um so with the um COA book club that meets at the library or with any of your other programs that meet off site um those programs tracked on here cuz I don't think the book like where would that book club that should I be doing a better job of taking she coordinates that let me see okay um so let me see she because we used to send over like a sheet and I'm not sure that we've kept up with that so I just doing what I'm supposed to be doing a sheet of who's getting the books who's no who's there no who's participating in the book club like showing up every month if you could track that and if you could track the writing group um cuz we don't know who in for the writing group either okay um cuz I know that that's a COA event except it meets in the library same with the monthly book club um so we haven't I believe I haven't gotten a writer group list um no we have names or just numbers um names would be great be good because then there would be duplicated so technically what's supposed to happen is people supposed to register with us and we're finding of course nobody has been doing that so and they never did so we asked that if they participate uh with that I did get a note from Ivy from one of the writing she says she doesn't want to participate in our she doesn't want the COA to be participant they chose not to it's going to become a library thing so I'm like I don't know what that means so I just let it go so do we never got a list after that so so I've attended one of those meetings it's only about 10 people they come regularly Mondays and um yeah we could probably get the you know I know Marge comes to the um to my nonfiction book club so she could probably get you all the names of the people who come to the so what we would like to do is direct it from our assistance here so when we say call up say hey put me on the on the uh writing Club list or something and what we would say yes and we put it in and we run off a list that we give to that person who's in charge of that happen to the click of it's still there by it every day so she uses that every day for the activities offsite so that's the type of thing we should be doing but what has happened is that we were told that that writing group didn't want to participate the CLA then the other part of it was the um the bookmobile we actually registered the person in the bookmobile uh Lynette uh calls and says you know what time and what day and so what and then we just we have the person documented in here so we could run that but it's not showing up as bookmobile I well I was talking about the book club too I know I feel like the book bookmobile runs very efficiently um and it's a good collaboration between the library and the and the COA I just want to make sure that I'm doing what I have to do to make sure that the COA book club is recorded in your numbers because it's a wonderful group and we that you should get those numbers we should get those numbers and we should have people contact us so say there should be more Communications in terms of the um you know what book is being read that that month or you know and that way there we can publish that in our newsletter say hey next month's bulk is this and if you want to sign up um please sign up and then we could actually then record that yeah so it seems to me that the social activities are um important but not as critical as the needs of the seniors in this community and you know in ter terms of you know like you've said assistance with with Mass health or with um you know rides to appoint to medical appointments or um again not to belor it but you know dementia care or um you know food pantry um and you know Meals on Wheels so I would think that you know a lot of a lot of those activities would be just more needed by seniors than you know than the 10 people who come regularly to the to the writing Club I mean that's I think that's great I think it's great that there's a book club I think it's great there's a book mobile which I didn't know about until last month you know but the needs would seem to make to have pref precedence over the social activities but what I understand is when Darlene and the COA get these statistics then it assists us with making sure we get the best Grant we can to assist in the other activities okay my so Mike you had a question I have a couple of questions so Pro so a couple yes it's turned into a couple since the last discuss can we have a couple of COA programs that are COA programs that run at the library two programs specifically at the library writing club and book club that's because of the fact it was during Co I guessing clarify just clarify just clarify just clarifying so my question comes out properly so those two programs run at the library or wherever they but these two R the library people should be signing up through you but don't always which hly people always going to walk in if there's space to walk in so they walk in we do or do not track those people currently not by the writing group nope they decided not to be a participant and we track it at IET and I track it every she takes attendance she has an attendance sheet and she gives that to me and and it and so I just think that the library needs to make sure that we send them we and we did before but I think we might be not sending that over they don't want to be affiliated with the COA it doesn't really matter yeah the whole thing was the writing group decided not to so if we can get the people that go over there this is the hard part we're not centralized so most senior centors you log in it's there everything's happening there we've been so dispersed and in terms of having things that oh wait a minute we have to have it over here over there over there but you the class that um is that that's being tracked the yoga class the yes so that I just think that I have to do a better job of can I finish my questions please was in the mid of a couple of thoughts I just like the floor for a second I don't ask for a lot the people that come to the book club or the writing club we have their names you have their names and they check in yes those the right wall I guess the two different ones they're both in our COA newsletter both of those programs yes so they're both technically COA sponsored events un yes right but one of them doesn't want to doesn't want to be Affiliated which I don't understand but that's a different question both I don't a library EV then right anyway this is this is the my questions so my questions then boil down to the tracking of that so wherever it happens whether it's yoga or whatever it is wherever it is the people that the information of the people that go there get back to Barber and dar yes those names get entered in as being at an activity that ends up on this report Y is that correct that's the first question number two is the difference between duplicated unduplicated so if Jean goes to 10 events over the course of a month she goes to yoga five times the book club three times and and shows up at Coffee hour five times right so she's in 10 times so she's one person so she would be and a duplicated number yes but that duplicated number would be her name at five different or 10 different events is that correct yes okay that's good so it could be Mike coming 10 times in that month for right right so the UN unduplicated number is 3 so back to my question so at the bottom of that report unduplicated was 300 and something is that 27 327 97 something like that the whole year what to go back to the total event so fin this exercise just go back to that one section was fine you you were fine right there oh that was the yeah all right so 387 so 387 people participated in some of them 5,000 yes is that am I reading that correctly Yeah so basically there was 3,593 swipes and we offer these different types of events so the 5,678 types of different things in and out the social coffee hour includes everything so right so 387 people sowi Swip swipes swipes is people that use the thing but if they didn't if they didn't go to an event at the senior center then it wouldn't be a swipe they should have had if it was a a program that we sponsored that's why I said we can't if a person or say the for instance we went I can't see the person that um what do you call it the um oh um line dance they didn't want to participate they didn't want to charge people but I said it's not fair to other people instructors cuz all the instructors charge $5 so she said we didn't want to do that and we're not going to participate so I said okay we can't we would put that in as an ad for her for free but we wouldn't we wouldn't um you know offer it as a activity so we couldn't offer that so if we looked at Recreation or socialization or uh entertainment or something like that category social activity it's not going to come up right so I just want to make sure I understand their report correctly so was my own information so 387 people participated in 5,000 something activities yes 3,000 of of those were swipes the other 2,000 roughly were people that engaged in activities that just didn't swipe but we have recorded their information is that correct according to what it says here yeah okay that's right right right next question the second part of the question is I think your dates at the top are that's a whole year a year darling not a month oh okay so we did not have 5,000 something people show up this month I hit the four but so go over yeah sorry sorry about that thanks for cing that it's going change the that makes more sense that makes way more sense so I thought you doing it for the year and I was I was just Wai to get question like I don't know if you guys like the year right so so my question again my own edification was the fact that for the month of May we served 100 roughly again an estimate we served 123 people so if I say this 527 a total events you know and then there was 304 or swipes I'm going to ask my senior center why would that be because now they have to go in to see how that person whoever is registering it is are they clicking something that's different that's not registering correctly so should those numbers really match is what I have to ask my um my senior senator so if I run those numbers monthly to do that there's a lot lot of different options and this is one important one I like to use because of the activities that we do offer and what who's participating in them and so on like even the volunteers the Coe volunteers I know there's more than one volunteer so where are the volunteers going we have one we we set it up I set it up correctly that we have a student volunteer coming in and so when that student volunteer comes in he has a key tag we never did that before I make everybody that does enter there that works there as a volunteer or anything even this group here will get registered and the so we have that sign up or even the clicker or something if I know everybody's going to be here in advance so those are the things the activity when I go to report to the state that I have to report we have board members and they volunteer their time to do XYZ so all that has to be recorded um so anyway I don't want to like you said you know you have to I know Jud can I one more second J for your question Judy give me one more second so yeah so my I guess my I get my own knowledge was that out of the 2500 senior members that we have in Halifax that are members of the Council on Asian 123 of them roughly again it could be a low estimate because this might not be tracking are what used our services for the month of May well if that's a that's a years to no question roughly 123 members what if you used those are unduplicated numbers which means they signed in no those the 123 represents people that may have used it once or something they may have come in for a and a social engagement once or something so that's yeah so that's what that right so what he's saying is 23 people out of 20 2500 seniors in Halifax are using some some activity or attending some activity or using some function of the COA right and when I'm going to do it is Sarah simple land right here is that I know that there are about eight people that go to that writing class four times week four times so 40 swipes are not being swiped so you are including so she's missing 40 right she missing 40 and therefore Grant gets smaller right because if we could get those eight women to just do it the grant grant is funded by the number of people that fill out the census it's not we can offer a billion programs but for people in our community that are certain age group that fill out the census and our census Is 2020 and of that we got an additional um set of monies we went from 177,000 um 18,000 732 up to 29,000 but we also got funded more before Charlie Baker left the office we went from $12 a senior to 14 and that was before he he signed it so it helped us out to get we now 29,000 to get Grand funding and we can spend that on programs and different things like that that we need now on wed on Wednesdays I sign up for three TS now is that three swipes or is that once no to be three it's one for me and then I sign up for yeah I can open this up but I show people's names so Judy those Jud those three things you do at the same time like you you swipe in and month and I check on coffee hour um health check and then sometimes crafts right same thing Monday is don't swipe swipe swipe in the same day you do all those three things you swipe in right in honestly right that makes sense I that's why there should be less swipes than there are yeah and that's why I mean I do that a couple of times a week right so honestly I think honestly honestly I'm just going to I I'd like to say I think the swipe system is ineffective it seems to me that what you need to find out is how many people just attend each thing and you know that eight people go to the writing Club 10 people go to the book club six people come to chair yoga five people go to a crafts event so you know if that's what you're looking for and why do you need a $30,000 Grant for eight people to go to a free writing Club M that's led by a woman who's offering her services for free I mean I'm not in favor of turning down any money but I don't understand why you need 30 grand for a writing Club where people come just to write just knew when $30,000 come for a grant well that's what Sarah just said you were talking about a $30,000 Grant no the grant money goes I don't know what she okay I'm sorry okay oh move on M did you have your questions yes I got it all right this now I know why they never showed this list but anyway it's a good thing I think as the time goes on to I think this my senior Senate is saying that they're going to be um like even their transportation and tracking and stuff now we have Gat so now we have to some of them new schedules plus to do a lot of their tracking and then reporting to GATRA so that we can then uh we have to report everything gas m uh usage of you know we have to service the vehicle um the the van driver uh wages and so on but that's not something that's happening that's out right yes it is April 1st was effective comes to time yeah it's not the type of on demand G and as I explained before I think it was mentioned that we our our vans are we're reportable so therefore we need to have drug testing we need to do a lot of different things for our van drivers to support them um and we we're doing a lot of it I've never seen the Gat that's not going to get a gat our yeah we use our own V and then over time we would earn a a a a GATRA V or a v that will actually then be serviced by GATRA down in uh this buil supposed to be built in a garage down in Bridgewater which is right now on so any that's all I get to report the budget's there we have uh a lot of different options for our funding in terms of food we still have to uh spend down a grant that was offered I guess it back in 2016 or something it's been sitting there and we've been spending it when we have Old Colony Elder Services com in the food um for programs and we've been using that funding but your budget you don't you don't turn back any money to the town at the end of the year if you don't spend it it all gets like re you know going like I have a coup grants in the library you know my revolving fund for copies that you know that just that's a revolving fund set up so yeah everything has been yeah it's a revolving account or transportation in terms of trying to get our um Vans cleaned and stuff cuz we like to get them cleaned once a year really thoroughly cleaned and so on yeah um but everything else is going good okay um the last thing on the agenda is the um brochure and I'm not really sure where we are with that we want to table that for a second and do a uh go see yes reports since bar here oh sure sorry forget that you was I just make sure director's report on the agenda I don't even think it was on um so yeah not much to report um they had their big fundraising event which Darlene and I were able to go to they at the um 1620 hotel in Plymouth they raised um $43,000 out of their 5 $50,000 goal which is great um what else it is this month well June is World elder abuse awareness month so there's various marches that they're doing um they do a lot of fundraising for that as well and they are running the Falmouth Road Race if anyone would like to run on behalf of oce they just have I mean $850 I don't run so darling you're up no um and do it FR you can run it is it running and walking I could it's whatever you want to do yeah I can block it um and yeah I think that's that's about it it's going good we have a meeting in person um next week so it be great to meet everyone and see their facility and um move on from there Del do you go with um bar to all her o OC no oh you can't write so you're just going and those are once a month yep so they're normally on Zoom but they're doing one in person or two two a year in person yeah two a year a year in person so the rule is their byar is that if anybody worked there which I did for seven years that they do not let anybody they're not allowed to be on the board so it's kind of crazy whatever yeah yeah so but you got a pretty good note take of going for us they actually send us the note they send the notes which isy they they started us sending the notes they never did before but haven't gotten any notes even the last one the last one so yeah maybe like something special like transportation from cancer patients they have some funding to do that so all these different little secret things that they don't publicize or whatever you know it comes out of the meetings so they do have a special like say we can't satisfy or we don't have enough we're booked for today and person has to get to a cancer appointment we will say we'll connect them with um a somebody in at colony to see if they could actually provide that transportation for them um American Cancer Society too but this particular um they they usually have funding and they usually able to help that with that situation they've been pretty good so far awesome yeah even Gadget does have some funding for that so we just got it's a different way to approach it but uh yeah so we just try to find and that's what the ca is all about in terms of finding all these different digging deep into some of these organizations that offer things that nobody even knows about you know so but it's good we've done a lot of digging L lot stuff yeah so do we want to move on to the um COA brochure do we want to um talk about that um past 10:30 SL it's going to be quick this one okay um I had a little bit of trouble formatting reformatting it with the deletion of some of that information and then I'm not sure if I made it worse so I didn't make cops for everybody on purpose because I want to get it formatted the right way so it looks proper um I think I deleted the information that needed to be deleted uh based on what Darlene and Barbara suggested we take out which made sense um my only personal concern still is that it has this disclaimer about that the information printed is managed by The Advisory Board and not this is not a product of the COA as a whole yeah and my goal behind this my goal behind being on this Advisory Board was that we were one unit as COA and that if we're going to produce anything or offer a program or do anything that we are the CLA not a senior center group of people and a COA Advisory board that work separately and independently so so that I think was that's why I think that was on the last version that was sent back to me that was still there so that's not true because we we we decided if I may speak um we just made the changes and you guys would just take and fix them so I'm confused as to why you mentioning all this now we we have to move beyond that because if you take it out take it out it's it's not we decided that right I think you know just going back to the bylaws and stuff we're called the ca board we're called the COA board um in the town bylaws and um you know wherever we're considered or wherever we're talked about um we're more than an Advisory Board um so yeah I I say we take that out okay then I will I will make one more revision I'll send I'll send that around through email right obviously with Darlene and bar so everyone can approve through email and then I'll bring a final printed copy at the July meeting perfect I'll put that on the agenda and I'll also um um put as part of that on the agenda so the the final approval of the brochure and then we need to figure out how um we're going to pay to have that printed how many copies we want to start out with you know when we do that you know the library supports the friends brochures and um you know we we print off maybe I'm thinking 100 copies to go out and how um you know how we would get that printed um so I I I'll have that on the agenda for the next meeting and for the next meeting I'll have on some long-term goals I think this was a really a productive meeting and it gave me some thoughts on um on my goals and and how I want this board to move forward so I hope everybody gives that a little bit of thought and um I'd like to spend some some time um talking about that next meeting so I'm going to put that like a instead of adoption of goals that's probably not a good word I'll put like a discussion on of long-term goals because I want to be all in agreement on how we're going to move forward we have great people at the COA and we have um great people here on the board and um I just want us to work together and with that little speech our next meeting is um vable um our next meeting is July 16th uh 2024 and it's at 9:30 a.m. and I will um call this meeting to a close at 10:40 anyone want to make a motion make a motion um want to mention one thing too we were having um uh Matt York on July 2nd I wrote uh three grants uh one grant for not so he's coming July 2nd where is he going to be his senior C on our lawn on our lawn on our lawn with our Gard hope we're our cheers July 2nd and what time is that uh noon time noon time actually it's the same day as Triad so we got a busy day busy day if anybody wants to step up should do coffee for okay so I keep bringing that up and everybody do do you need someone to do coffee or does Joe do still do coffee Joe doesn't do it anymore she yeah it's too much rightfully so yeah and so you have a a coffee maker for Triad or uh we make the coffee at the COA and then we bring it over cuz it's over here right right we like yeah it just uh we try to simplifi by keeping a lot of the goodies to you know packaged because you know so how about D that I reach out to either you or Barbara whoever wants to um sit down and talk to me and you guys give me some assignments to take care of coffee okay so that be good we don't have to talk about that here um I'll reach out to if you if I don't please reach out to me you know find me I'll be at the library um okay so I had a motion to adjourn and that's going to be at now um 1043 I second motion all those in favor i j to 10:43 good job I got it 1043 [Music]