[music] 7:00. [snorts] So, I'm going to call to order the Department of Halifax Planning Board meeting for Thursday, December 4th, 2025. We are meeting at the Halifax Town Hall at 499 Plymouth Street right here in
Halifax. First order of business is to announce that the planning board meeting is being recorded by Area 58 and can be viewed on YouTube and Community Access Television. [clears throat] Uh I guess the first thing to do is
approve the agenda. Um, I'd like to make an alteration to the agenda in the discussion column if that's okay with everybody. I wanted to take D away last. U Mr. Sylvester will not be with us tonight so that we don't need to deal with that immediately where we have an audience of people.
>> I think that only makes sense. Agreed. Um so I'll make a motion to um accept the agenda with DUA coming last on the discussions instead of first. >> So moved.
>> Moved and seconded to alter the discussion portion of the agenda to put data away on it last. All those in favor >> I >> I unanimous. I should announce tonight that we have two members missing. Mr. Gander and Mr. Lester will not be with
us this evening, but we do that for him so we can do business. Um, first up, um, 314 Plymouth Street. >> Midland, >> I [snorts] think. >> Start with Midland. >> Yes. Okay. Yes. I think you asked to put
it on the agenda. Did you want >> the 318? >> We did, but you asked about 314. That's why we put it on the agenda. >> I thought I asked about 318 being on the agenda. >> No, we we
>> Oh, wait a minute. 3:14. Yeah, just to make sure that we >> That's Starbucks. >> Yeah, I'm aware. Um I think that I was making sure they were both on so that if we Yes, because if we talked about
um 318, we might mention D on 314. Um that was sort of that and that that's why my thought process on that was >> okay. Well, I [clears throat] sent out invitations to everybody cuz I wanted everybody who was involved in this to have some input. >> Yep. I thought it would be better that way.
>> Yeah. I didn't want to be talking about anything where nobody was represented. Um so I I well 314 let's >> you want to combine them? >> Yeah. Uh I because I think primarily we were talking about 318 and the fact that
there was no signed plan. Um and we wanted to be sure that everybody was working on the same plan. Uh that was the important part of that [clears throat] and um in conjunction with that 314 is is good to have on the agenda because there's been some changes
to that site that weren't necessarily brought to the attention of the planning board. I I don't think and I may be wrong there, but I think it's worth ex exploring. Um 318 [clears throat] what plan is everybody using? I guess
that's the cooperative question here. >> Well, I think I think I'm Larry S. I'm engineering. If I could, I'll walk you through and then maybe at that point you can decide whether or not somebody's not using what they should be or whatever.
But I can walk you through where we are, how and how we got there. >> Okay. >> Is that would that be fair? >> Yeah. Let's start with something here. >> All right. So, this set of plans, and I only brought one of these. This is actually the plan that was um that was
the one that was on the night of the approval. >> Correct. And so, you can see that that has the 420 date of my signature on 420. Okay. And that one has um everything that's within this is what was at that
point in time. So the question that you had brought up to me before was well that doesn't kind of represent where we are and what possibly changed at that point. And there were conditions of approval too that were um part of
that original decision which I don't know if you have that decision letter with you but I here back. Yeah. But um as far as what represents and I'll get to what represents the the current set in a
minute. So there was a number of things that transpired from the time that that plan was uh approved and I have these here so that you can look at kind of a snapshot
of the items that were u these are this is just to get you from that plan to what will be the next the next plan. Okay. So there were um there was some items that were brought forward after
uh one was that we needed to illustrate the um the two 18-in pipes that were going from that included the other one from Starbucks going across. >> Right. >> Okay. So that was one item. The uh DBW
wanted uh changes at the entrance of Plymouth Street. So there were added catch basins to increase an increase of the uh entrance radius. So those things were done in the middle and those things are highlighted on there as well.
And that really um on the second sheet, one of the things that precipitated some concern was this >> Oh, there was only one sheet on there. I'm sorry. There's one sheet. this landscaping easement that I don't ever actually have a copy of that. >> So, I'm sorry. What was that?
>> One of the things that precipitated our concern was the 15t landscaping easement shown on the plane you just hand us. >> Okay. All right. So, I'm going to get to that in a in a second. Okay. So, one of the um one of the conditions of approval
was to provide um basically screening of the building uh from the algae property on an easement that the algor would provide to allow for the planting. Uh and they can speak for themselves, but basically uh to my
understanding is they declined having those plantings done within that easement. So that >> negated it, it it becomes a a negated uh condition. As long as they, you know, they don't want those plants there, then they wouldn't go there.
Uh some of the other conditions of approval was that the the drainage easement um that the drainage easement be um recorded the one that was being negotiated at the time with the alders
that did take place and it was it's at the registry of deeds. Um, >> yeah, I think we had >> You should have copies of that. I never >> Yeah, that was March of [snorts] 20. >> Well, no, that actually did not happen
till much later. >> Yes. March 25, I believe. >> Yeah. So, and all that was uh done and in place. So when you incorporate the changes that we show here, okay, uh which are different from what was on
that plan on the original plan that I gave you. I have four sets of plans here now that represent what is the plan that everyone should be working from. And so and I don't know to what extent you want to
open up full sets or not. Um not really not really. But but I'm going to say to you that there are there there so there's I'm leaving you guys with three. I have one more here here. But uh but that is the plan which
represents these changes incorporated into the original set that I showed you tonight and there were no other changes. >> No, there was not. They did excuse me. I just wanted to ask our review engineer, Mr. Brown, they did add a couple of
catch bases. Correct. >> I Yes, they did. I saw that. Um I saw >> which is a good thing, not a bad ide, but I don't have that set. >> Okay. >> That was that was for the DPW. >> Yes. Right. But like I said, I'm not
suggesting that's a bad thing. >> No. So when you ask what plan should everyone be working from, this is the set of plans that they should be working from. It's a seven. I signed it on 729. uh uh of this year.
>> All right. So, but this incorporates the the changes from that other second. >> Now, the other one is just a road map to get you to what those changes were. So, as you can see, they're not significant in nature. Uh the d showing
the pipe was uh for clarification that there were two pipes that were going across that area. Change in the front was to satisfy the town's uh DBW. And uh and like I say, the uh the just declined on the on the planting
within that easement that they would have to provide to do that. >> Can you read the line out loud about the uh trees on the decision letter, please? >> Yeah, I can. No, I do. I just wanted this.
Uh you're saying as related to the 12T abide and block wall with algae pig stones blocks will be placed at the facility. That's that. But there was the one about the >> well [snorts] that's the one I was referring to because the abites were never set to be on an easement. They
were set to be on the facility's property. So I don't understand. >> So that one that's not eliminated. The ones that are on the facility are still a condition of the approval. Well, the only thing that was not was there was
>> that landscape easement going to be in addition to that last line or >> No, We never we never am I wrong that we had never talked about an easement. Do you remember that? >> Well, they they did inquire about an easement, but
we said we declined the easement. Just for the record, that's Mr. Alger's. >> Yes. Tom Alger 340 Street. >> That was before the decision letter. >> Yeah. If you if you read if u you go back to the minutes of the actual meeting itself, the minutes uh describe
the fact that we did not have room on the property to be able to do those plantings and if those plantings were going to be required, they would have to be done in an easement provided by the alters uh adjacent to that area. >> So that's how that
>> that's how that came about. And then um they then they decided and obviously that decision was being made and it wasn't something the elders had asked for at that point >> but were they willing to provide it then additional screening was going to go there in order to be able to take away
the visual >> yeah as best they could from that side. Um there was no physical room on the site plan. If you look on the site plan itself, there's no physical room to do it within within the actual property itself.
Uh so the language that might the language that's here. >> Thank you. >> You didn't feel that, did you? No. >> No. >> Okay. Um so the language that's here, I think, is sort of um
a little looser from what was actually discussed at the meeting that night. uh because at the meeting that night, I mean, it was clearly uh indicated that there was not physical room to do that those plantings if we were going to try to screen it [cough and clears throat]
to do it on the actual mini storage site that it would have to be on the adjacent site. And we were willing to do that if they wanted to provide an easement, but then they declined to do that. The the the opera bodies were
specifically for the algor's benefit, right? it >> to take away the visual impact of having looked at this because because that is not what they would normally see looking back, >> right? >> Uh I guess the question is where does that leave us?
>> Um I I I also would like to have um the date of the plan that was approved read aloud from the decision letter >> was it's the 20th. We the decision letter stated
um a different plan >> the meeting held on Thursday planning board special it actually doesn't refer to the date oh here we go submitted and first drawn on September 9th with final revisions on March 6, 2023.
So that is stated in the paragraph. >> Therefore, [clears throat] why didn't the April 20th plans come in front of us? And >> well, that's because the April 20th plan
was created in response to the the vote. No, >> the vote took place after it. The vote took place on April 20th. April 20th decision. So what do you mean what do you mean by that plan didn't come before
you? >> We approved um the plan from March 6th, 2023, not the plan from April 20th, 2023. you look at the last uh revision that
was on this uh this set that I've given you that the person gave here it was 417 2023 and that was to address um your peer reviewers comments of 43 2023.
So that represents um the last change that was made up to the 420. So when you made the um the vote,
do you have the actual do you know uh for sure that we're dealing with the meeting date was actually was I just want to make sure that there wasn't some transcription issue in here either as far as on April 23rd.
>> The decision letter says at a meeting held on Thursday, April 20th, 2023. >> Okay. So, but remember now it refers to the final plan of March 6th, 2023. >> So, I went back and watched the meetings
33 we sent it to be review April 6 meeting we gave them uh conditional approval based on um some comments from our engineer and um approval from the zoning board of appeals and then on 420
we gave the actual approval. I mean, I wasn't on the board. I just went [clears throat] back and watched them to understand what was happening. But those were the meetings that I saw, >> right? >> I don't know if that helps or hurts anybody, but >> Yeah. [laughter] But it's what happened. >> Yeah.
>> So these plans that were before you here when it says that it was a meeting held on April 20th, 2023, that's how it stops. >> Yeah. And that's when and and I should point out that the letter itself talks
about both the special permit and the site plan basically in there. So on that April 20th, that's what matches the plan is when it was voted uh for the special permit to allow for the two story twotory building. and then um in the second paragraph in
the decision letter. So in ess in essence what it's saying is that the that the I would think that that would be possibly an error. I don't know. But it is saying with final revisions to March
6 where it's already said above that that it was going to the 20th. So I don't know whether or not this just should have said a different date in that one on the site plan pot. This pot's very clearly that.
Well, the the problem is is that number one, when you look back in the um file of what you put in, you have trees between the storage facility and
you can see it right here in the properties. It's it's in the plans that you gave um the they're there that that I have treat um got from the town clerk's office. >> Okay. >> So, you did have them shown on the
facility's property and that's where the facil's property does come from and we already know that there was changes made to after the planning board's approval at was it where was it border health
the septic or was that next door? Was that I don't think that was on your site, was it? >> I don't think I think it was on 314. >> Was it on I don't think it was on this side. I think it was on the Starbucks side. >> Do you have a signed plan? >> From who?
>> Anyone? From us? >> No. That's we we had this discussion. That's the >> Well, I'm asking it on record because never suggested to >> Why would we give a building? Do you give building permits without a signed plan? >> They have a decision letter. That's what the building inspector was operating on.
The fact that the planning board failed to get a signed set of plans is it's, you know, I don't know. Neither one of us were there. So, the only one who can answer that is is perhaps you if you know what happened. Well, I don't know because after the election and when all
of this would have happened, I no longer had access to the planning board office because I had um a complaint given by Danielle to Cody because I was asking her questions. >> Well, I don't know. >> And so then therefore I don't know what happened in the planning board after
that. >> Well, >> office. >> There is no set of signed plans that anybody can find. >> No, there isn't. Right. And when I spoke to Mr. Solo. I specifically called him to ask if he had a set of signed plans. And if anybody would have a set of sign
plans, it would be the engineer and he said he never got never had a signed set of plans. Um Mr. Brennan didn't have a signed set of plans either. I'm just looking for confirmation from that. So whatever happened happened. The only thing we can operate on in my opinion is
the decision letter. >> Can I ask a question? on other decision letters that you've done for other sites. >> In the in the letter itself, does it say that the plans will be presented to the planning board for signature? Does it
say it? >> Well, you need a signed set of plans in order to move forward. >> Uh I would say that in some towns, yes, sometimes no. I I'll just say it's not in every town like that. I I >> the decision itself is what is usually
the governing the governing document but some some >> but at the same time that decision letter doesn't show these plans from 417 it states a different date and when >> not not in the first part of that it it
it >> what >> it suggests that the [snorts] it it suggests in here that it was on Thursday April 20th Okay. >> We and we approved a certain date set >> on April 20th. That is the plan set.
>> We have it right in the body of the letter. >> Well, what you have in the body of the letter is is states different date. Now, I didn't write that. I don't I didn't write that. >> But the building permit was given off of that. >> Oh, I don't know that. Well, that was if
if we're using the decision letter like was just stated, then we are. >> Well, the decision first off, what what are you trying to get at? >> I'm I want to know what's going on because we're operating on a plan that
it's different that got they didn't even the owner of the property currently didn't even have the decision letter. So, if the decision letter was how they got the building permit, why didn't they have the decision letter? >> Who didn't have a decision?
>> The owner of the property currently, Tracy White. Is that correct? >> I don't I anything that they asked and [snorts] I know that information was provided to everybody who asked for it. >> Well,
let let's back up a little bit here. If Mr. White didn't have a copy of the decision letter, that's on Mr. White. >> Yeah. >> That he needs to have followed the conditions of the approval. That's that's a whole different set of >> you have an attorney involved in the transaction.
>> So, you know, he he has to abide by the decision letter. [snorts] The only question that I thought we were dealing with is what set of plans are we working with and are we working with the correct plans and is everybody working with the same plan? Mhm. >> Uh and and I think that's what I thought
we were trying to establish here. Now, we're trying to get something else here. The fact that the building inspector gave a building permit had nothing to do with the planning board. Uh whoever the building perh inspector was at the time, I don't know who that was, but um we've
had several different interim building inspectors in the meantime. >> Right. Um, does does this board have a set of plans that is March 6th >> Pat and that set of plans you gave us. Do
you recall if any of them were March 6? >> I I have I have a PDF. >> Okay. Because you sent us copies actually. So this would have been um the the date
of receiving these are your signatur this is yeah but this >> that covers so covers each March 6 but the rest of them I'm just going to state looking back watching these meetings it doesn't make logical sense that the
plans would be dated 36 when they came in on three uh April 6th and made changes that Pat Brennan requested to come back to approve on 420 and that kind of j >> that's what these two changes were and
they were had to do with both uh jump which were incorporated into that March set to get to the final set. >> If you look at those drawings, Amy, the date the front cover says March 6, but if the next page says something
different, right? Is that what we looked at last week? >> Yeah. 120. >> That was the original application, right? one. >> What about the >> Yeah, which is where this is. See the original application? >> Yeah. So, there was revisions on 33,
327, and 417, but just this front page wasn't changed. So, that's I think where we got the decision that >> maybe >> and I'm just looking back. Not >> Yeah, >> that could be it. But we need to That could be it. So that's what it looks like. >> So what happened is >> you voted on the on the March 6 plans
with the condition that the comments from Pat would be incorporated into it. >> That's what those are in here. >> Came back on the 20th. Right. Right. Approval. >> That could be it. Maybe that is why it's labeled 36. That would make me feel a lot better. And that's where I would
want to get clos 36 is right there. It's on the front page, but not >> It should be on this page. I get what you're saying. >> Well, let us know because understand this one says 36. >> The actual revision date is 33. >> Yeah, but if you go to the next page, it shows the revisions. You must have
revised that plan, not the first plan. If you go to the next page, >> yeah, you revis this says 36, which is that is why the letter says 36. But if you look here, so you didn't revise this and you only made the changes to this with the dates.
That's how I take it. So there was changes made on these dates to this this page. >> No, this is just cover pages. That's that's a cover page. That's a cover page of the set that I just gave you. >> Right. But that shows different dates on
the plan. But the first page doesn't is I think what what I'm getting at I think the letter is wrong. I think the letter says March 6th. And if you look at that front page, >> it says March 6th with no with no revision. >> That's why it says March 6th. >> That's why the letter says March 6th. >> I I would concede to that.
>> Yeah. I think there was a mistake like you said cuz it doesn't logically make sense to me. >> Yeah, I agree. That makes sense. So I guess what we need to do is just have a consensus on >> where we are in terms of plan. if that's
the plan that everybody's using. I just want looking at our review engineer to make sure he's on board with this. >> Mr. What's the date that Mr. Brennan's used for his plan when he went out and viewed the site? What what date
>> of the plan was he using? >> I I have to let him answer that. >> Mine were he was using that plan for >> which was the revision of the revision, right? Can you say that again, Padam? >> 417. >> 417, >> which is what that is
>> prior to the 420 approval. >> The last revision on that set is 417. >> And and I had sent a letter to the board on 420 based on my review of the 417 plan. >> Okay. So then that would make sense that we approved it with the front cover
saying 36 and that would be something we'd adjust for sure. >> Okay. Yeah, that that makes sense. >> How about the Hold on. Let's go over to the people next door to that. Does that sound right to you now? >> Yeah, as long as it's the final final
plan and the planning board has approved that plan and that's the plan that Mr. Brennan is using when he does out he goes out and does his review. That's that's what I care about. See, the only difference is those two catch, you know, from a drainage
standpoint, the two catch basins down by the intersection. >> Right. >> Right. >> That's the only difference from the drainage point. >> That's it. >> So, we're all good with 318. >> I think I you guys I mean you >> What about What about the whole tree
escapade? >> No trees. >> Okay. Because they >> No trees on our property anyhow. Whether or not you want to enforce trees on their property, that's up to you and them. But okay, no trees on my property. >> And our testimony at the hearing that
night and if you listen to it was that we did not have room to be able to do that on our site, but we were willing to do it on the algebra property if they would provide for an effort to be able to play. >> That's correct. You there was a lot of talk about the righties and you stated in the meeting and said I don't think we
can fit it because of this the way that building is in the property line >> and it was kind of just left at that. willing to do it if they were willing to come there. >> So, you can't get any trees there? Nothing. >> It's It's tight.
>> It is. Yeah. >> Are these Barry, can I ask you a question? >> Absolutely. Are these ones right here um were those existing and those were the ones you were talking about or I mean >> these ones?
>> No, these are all these are all being these are all planted as >> and then these and these here. >> Okay. >> It's just this here within that dotted line >> are the ones we're talking about >> and you can't get any in this area right >> that's on the down steep down slope. >> Okay.
>> And there's a wall right here. >> Right. So that's why we said we will do it on the side if they want to have it >> they declined to have it in >> Okay. And you guys are 100%. >> Yeah. >> Okay. >> Then
>> so so you've established the plan we're all >> and we should get it signed >> for >> Well, we can sign it. We >> we should just because we we need to have signed plans and offices and things like that. >> We have three copies here. We can put it >> Yeah. three there and I gave one to
that. So we can yeah we can throw a signature block on it and sign it at the next meeting. I don't think we have if if signature >> Well, I can make lines and then we can just get be done with it >> on all the copies. >> I don't care. >> Oh play. >> I mean there's only three of us here and I
>> No, it's fine. >> I I don't have >> Are you okay with signing it cuz you watched the meeting? >> Yeah. >> I just wanted to just be done so that now we have it [clears throat] >> and we cross that beach. All the parties are here. These ones are right. >> What's that? >> Yeah, that's the old one.
>> Yeah, we want [laughter] to get >> Do you want Do you want us to sign that, Larry? >> Here. >> That one trash. >> Oh, that was the Hold on. >> The older set. >> Yeah, this is this is the set we want. >> Oh,
>> that's the one you want. >> This is the one we want. >> Oh, because of the one addition. We only have one >> of the of the two catch >> and then we should really update the um letter >> I think >> letter
>> uh that's recorded. I I don't know that we need to do that but I think we signed a copy of a plan. I think we're good. >> You don't think that we should get >> Wouldn't everybody feel better if there was an actual decision letter that reflected everything in writing so that it wouldn't cause
>> the hearing up again? Oh, >> I don't think we want to do that. >> We would have to do that. All right. >> Because we that >> I'm just trying to cross all te's dot all out. >> I understand. I just >> Yes. >> I I don't think we need to because
>> first off, there isn't a quorum that was at that meeting. So, I don't think we want to go there. >> Well, right. I'm not even sure we should be signing these plans. But >> well, if you want to keep the one that I gave you that was the 420 one and sign that.
>> Yeah, >> maybe that's the better way to have. >> That's the best way to do it. Yeah. >> Right. And then those represent where it went from here to there. >> Yeah, you're absolutely right. >> I think this is the one you should keep for your files. >> Yeah. >> Okay. And if you're going to make So
that actually that's less than you're going to sign. Uh, >> but it's tricky because see we >> I think we should ask council. >> Yeah. Well, we did we didn't vote for it. So, it's very true >> because we weren't there. So, I >> Well, I would like to and B did and so
if Bert understands all of this. >> Yeah, but there's still only two weeks. We have already done that, but we'll do it again. >> The best we can do, why don't we ask counsel? >> Yeah, we can refer it to council. >> Why don't we ask? >> But for the time being, we all know what plan we're working on. Everybody's
>> And everybody is good. >> So, everybody's good. >> Okay. All right. >> Thanks. >> Well, is there anyone else that has questions or uh I mean, cuz they haven't seen what we're talking about. >> Uh I'll I'll open up if anybody wants to
ask anything about it. I I think everybody looks like they have that look on their face like they're all set. Um but while everybody's here because some of these things do overlap with 314 um I was anybody here for 314
okay because of that over I just do want to state >> at the time that everything was going through the understanding was and the belief was >> that 318 was going first. >> Yes. And that's what and that's what
kind of >> led to the confusion. >> I saw the confusion. >> Um I I don't I don't think the butters had any questions specifically for the Starbucks project. I know. Okay. All right. I I was
>> This is Reed from Leaders Real Estate. I'm here for 314 if you guys have any questions or want to discuss that. >> Oh, great. See, you didn't come up on the screen, so I I didn't know that you were there. Sorry. >> Yeah, same. No, yeah, it's hard to find until now. >> Yeah. Um, actually, I I had I reached
out to the highway surveyor to see if he had any issues and and he didn't specifically have any. Um, I had brought up the issue about the sidewalk out front there. I was concerned about that cuz there's a 2 in there was a 2-in lip there on both ends and basically not
>> all that accessible, but you were out there paving it today, so it was all good. Um, so that question, you know, Um, >> Tom, >> can I interrupt real quick? >> I'm sorry. >> Can I interrupt real quick? >> Sure. >> I got a letter from Steve um a little
while ago. It's in the regulatory folder uh for 314. He did have some concerns that he outlined. >> Okay. Thank you. It's in our folders. >> No, this came in a little while ago, so it's in the folder on the computer. >> Got it. Thank you.
>> Okay. [snorts] Um, >> now I also understand that there's been some grade changes there. Uh, Pat, >> on 318 >> on on 318 on the >> they were able to lower the grade by about 2 ft. >> Okay. All right. That didn't >> and keep everything all the drainage
working the same. >> It probably helped. >> Yeah. >> Right. Okay. How do how do I get to uh >> the Caesar still up there? >> Participants. There we go. I didn't do that. Just FYI.
And planning >> under 314. Danielle Yeah, if you go under the regulatory folder, it should be under there. And I think it says highway letterhead 24. >> Yeah, that's it.
>> Got it. Thank you, Danielle. Okay. Shall I write read it into record, Tom? >> Yeah, sure. >> Okay. Um from the highway department planning board members, here is a list of issues or questions on 314 Plymouth Street from today, December 4 um
December 4th, 2025. The bench that they moved is angled. It should be in straight. The landing of the concrete handicap ramp from their parking lot is more than
a foot within the right of way. the detach uh I'm sorry, the detectable warning panels do not appear to be permanently attached to the sidewalk. These first three on the list are sidewalk issues that could cause issues
when we plow the sidewalks. There are some ongoing um some I'm sorry, there are some gouges along the road where they did the curb work. I would like to see the edge of that section of the road mil at a depth of 1.5 inches minimum and width to at least
the fog line. In front of the entrance exit, someone unloaded a piece of equipment and gouged the road that should be milled 5 ft on both sides, west to east of the gouges and the width of the gouges and a depth
of 1.5 in. The waterline trench already has stipulations. These should be done at the same time. And I don't know if we can put a stipulation that if any of the pavement
work that they do in this area fails, sinks, or cracks, they must fix until September of 2029. That is when the 5-year moratorum ends on that section of Plymouth Street. They did take the
curbing out of the island and made it a drive over island, but it will hopefully deter people from taking a left and the fire department can drive over it if they had to without damaging their truck. Could you have Pat B or someone
look at this to see if something has to be changed because the sidewalk goes in the same area? I had more complaints or issues with the sidewalk, but I took them off the list because they put the top coat on the sidewalk today. Steve Haywood.
>> Okay, good. I'm glad he did get back to us. I'm glad I reached out. Um, so are those issues that you can address or do you have any questions about them? >> Yeah, just email them over to our GC.
>> Okay. Yeah, that would be appropriate. Um, >> do you have our correct email address or >> Why don't you give it to us or >> Yeah. Yeah. I guess or I think Danielle has it. Yeah. So, if you could email it over, that'd be helpful. >> Yeah. Danielle, do you have that address?
>> Um, Reed, do you want me to send it to you or >> Yes. Yeah. Send me. >> Yeah, I can do that. >> Time is probably of the essence here where we're in the middle of winter pretty soon. I was gonna say I don't know if I can pave anything before um
>> Yeah. >> Yeah. >> Dan Danielle, can you send it to um Pat Brennan as well, please? >> Yes. >> Thank you. >> Thank you. >> Thank you.
>> Uh Pat, do you have any questions or any concerns? Everything? I >> I'll I'll read through that again and look at whatever Steve's asking. I'll I'll reach out to Steve and see >> Okay. if he needs me to meet him up there or something. >> I I I'm under the understanding that you've been making pretty regular visits out there. Everything is moving along.
Okay. >> Yep. Going along well. >> Okay. Unless anybody has any other concerns or questions on 318 or 314. I think we've >> uh one other thing. Last last time we
were here, you asked that we send um the the quote we got for the cameras or the traffic light. That was the last thing you guys need in order to figure out the price for the bonds. >> Yeah, I I >> And so we literally just got that quote today. I don't know if you seen that. Now I'll forward it over to you. >> I didn't see the quote for the cameras.
Um uh I was talking to uh Bruce Sylvester who said he'd u gone out to the site and he said all as far as the signaling equipment um everything was in that needed to be in except for the items
that are still on order. Um, and we were talking about a bond for the for the balance of that material. And he did say that um, the uh, cameras were ordered. I believe there was a purchase order for the cameras.
>> He was I think he had asked for a copy of that or a copy of the purchase orders for the equipment. >> What's our email address? I'll send it right now. >> Okay. Um he also had a suggestion because we had
discussed um a bond for the completion of the signaling work >> and I think you sent us a quote or what was itund >> 54 yeah 154 and he thought uh it was
appropriate to maybe ask for 20% overage. Um, is that something uh you're inclined to do? I think that brings it up to around $184,000 bond or is that something you >> Yeah, the bond again, sorry, I'm probably the wrong person to be here,
but the bond's going to go into our GC. So, I don't know what they're capable of getting or not getting. Um, so if you send over what the amount you're looking for is, I'll run by them and um yeah, see if that's possible. is is I I I I came up with that number with Bruce. So, I'm I'm looking to you both to see if
you're it's kind of a standard thing. 20% should cover it. Um unless somebody has a particular problem with it. I mean, it's something they're going to have to get done, but >> and that would be again just on the
light. >> Yeah. The uh mast and the arm and and well and the camera. the camera was >> which I just sent that email over to Danielle that has that quote for the canvas. >> Okay, good. Thank you.
>> And it looks like you're actually working on the uh pavement on the other um side where the auto parts store would be. [snorts] >> Uh we're bringing in fill because it was quite a bit lower and so we're going to bring the fill up to about, you know, equal to where the Starbucks was. Um, so
the Autozones can get in there and start doing all their their pavement probably in the spring. Not probably, but after you after winter. >> It looked like somebody was digging for foundation at the auto parts store today. Was that what was happening? >> Um, the question I'll I'll ask and see.
Um, I I know they were bringing in Phil. That's all I really heard that was going on today. >> Oh, just a curiosity question. And and Pat, you have your eye on that fill that's going into to make sure that it's according to what should be on the plan. >> Oh, like compactable material.
>> I'll go over there next time. Yeah, I didn't know they were film. >> Yeah, they just they just started that I saw today. >> Yeah, same. >> Okay. Are we we good? You good? >> I think I am. So consensus is we'll ask
council what to do with the plan and then we'll get you one and I'm glad that we figured it all out. It's a lot off our minds, >> but we know what we know what we're working with and everybody's on board. >> Excellent. Thank you all very much for participating. >> Yep. >> Thanks everyone.
>> Thank you. >> Merry Christmas. >> Thank you very much. >> Thank you. Yes. Take care. >> Oh my god. It feels like the boulder was lifted on fire. Wait. >> I feel better. I hope every >> We can move on to 590 Mosa Street.
Everybody's been waiting patiently over there. Thank you. Um, I think we only had a couple of things left to do there. We needed a plan with some signature blocks. Um, and copies of the lease agreement
andor, um, authorization. Is that what we were talking about? >> Oh, yeah. >> Street 539. >> 530. >> Yes. letter. My name is Morel. Hi. How
are you? >> Good. >> But uh the authorization letter I bring you the last time. >> Okay. Yeah. >> But anyways, because you you guys say I have to notoriize. I let her know the other day, but she's the one in the lane. I bring her up. >> Okay.
>> You know, I mean, okay. And and you did sign? >> Yeah, we signed it. >> Honestly, Sammy's running a business. I run a business. My husband works. We have three kids. We were told like a day and a half ahead of time to get it notorized and it just our schedule
didn't map up. >> Um we usually don't have leases notorized in um real estate. >> I have to readily admit >> for >> that that was me [clears throat] because nobody had been here.
>> Yeah. >> Okay. I see. >> And we you know I I wasn't accusing anybody or anything. And then I my baby is now 4 months old. >> Yeah. >> I'm not here. I apologize. But I'm here. >> Well, you know, neither you or >> Yes. >> your husband
>> and my brother. My brother was kind of here and figured at this point he's >> Yeah. >> In four months I made it out of the house. >> So, um, the attorney had just said a copy of the, uh, of the lease agreement. We have that. >> We have a copy of the plan. >> Last week, right?
>> Yes. I The engineer was here for a couple of minutes. Yeah. Yeah. I saw >> he has appointment. No, we I think we first match him, but he said >> Yeah. No, that's all it's all good. He He put the uh items on the plan that we were looking for. >> Yes, he put it here, too. So, he showed
me Hold on. Yeah. He's showing here the way you guys have to sign. >> Yeah. Yeah. >> Okay. Okay. This [laughter] >> Don't be sorry. >> I can sit I probably can sit in that chair a couple more months. >> [laughter]
>> Yeah, it's been a while. Does anybody have any questions? It appears to me that you satisfied the things we asked for. I would uh definitely concur with that. It's been through the ringer to get this approved. So, do we need a motion to approve it? >> Yes, we do.
>> I make a motion to approve uh PSPR25-39 Street. >> I have a motion. Do we have a second? Are we putting any conditions on it? And I think he's satisfied the conditions. I just done uh the apron is on >> and we make reference to the plan.
>> We have we do have conditions. Let me uh draft those >> Oh, yeah. Some stuff. >> Yeah, I'm pretty sure you had a list there. >> Yeah, we did. and um some of the >> party uh porta parties >> apron >> apron
>> um >> excavation signs >> manage the roadway dirt hour 77 step back >> the conditions to me to clean around the pond and put two cops up >> yeah and clean the street if you're dragging any material out onto the street
>> should I amend that motion >> yes um you want to do it >> I think we should also put the date of the plan. >> Yes, we incorporate the date of the plan. >> Final revision. >> We'll never say the one that's stamped ever again.
>> Final was 112125. >> Do you have the all the >> Yeah, we changed I think because you guys asked >> Yeah, we put the pavement on there and everything and then um the dust in the street dirt.
>> Yep. And then um >> that's it right. >> Oh yeah the conservation on which you do have there. >> Yeah. What's the conservation? >> That's the conservation that there is um no bioolids. >> Oh no. >> Let me ask you a question about nonvioolid. That's mean
that's what type of compost. That's the compost they take from the um uh the drainage stuff. Is it what's what's the vital? I think that would be a conservation question. >> Oh, I just want to make sure
>> conservation made that right. They they made that recommendation, right? >> Yeah. >> Yeah. Yeah. >> All right. So, I amend the motion. Um >> make sure what it was >> to approve this plan >> to approve the plan uh PSPR25-3 with the following conditions. That the
uh portaotties will be cleaned regularly. uh 10-ft apron, no vile solids, manage the roadway dirt in hours 7 a.m. to 7:00 p.m. >> Based on the plan. >> Based on the plan, the last revision
dated 11:21 2025. >> A second. >> We have a motion. We have a second. >> We said the bios, right? Okay. >> Um I'm going to call for a roll call vote just because Miss Troop. >> Yes. Mr. Walsh. >> Yes. >> Mr. Millius.
>> Yes. >> Congratulations. >> Thank you. We'll sign the plan. We're going to have to put together um the decision letter that you're going to have to have. >> Um >> we don't have to sign it, right?
>> Unless everybody wants to show up at the office and sign it. If you want, we can both have the chair sign for the board. >> Well, we need to approve it at the next meeting. Well, if you want to do that, that's fine. But I'd like to do it sooner so we can get it recorded and get going.
>> Yeah, >> of course. Um, >> why you have to go? >> We don't have to wait till the next meeting. We already have a motion. We have the conditions. >> Oh, the conditions. Can we Can you Can we at least go into the office and make sure it's all set? >> Absolutely. Everybody can come in if you
have the time. I don't you know, that's why I'm asking stop by the office to to look at it. Yeah, >> Jamie would have. So, I'm a little lost of what what's the question. So we can either have you sign the decision letter. Correct. Is that typical? The chair signs it typically. >> Well, I mean to make sure that we have
the all other Halifax bylaws and all that stuff in it. >> I'm reasonably competent. >> I wasn't meaning that. It's just that's how it goes. >> Do we need a motion for that or? >> Yeah. Yeah. I think so. I mean, typically you can just do it as a chairman, but I don't like that. I'd
like to have a motion. I'll make a motion that uh the chair can uh draft and sign the decision letter for 539 Plymouth Street. >> Do you have a problem with that? >> No. >> Okay. Can I take that as a second or do
you want me to second? >> Okay. Moved and seconded for the chair to sign a letter from the board. >> All those in favor? I I >> Today is December 4th. We'll put that at the top >> and we'll sign the plan. We have three
copies, right? Yeah. So, um, we'll date them 124. 124. Yep. >> After one year, now I can go vacation. >> I'm sorry. >> Now I can go vacation.
took you. >> Congratulations, Sam. Thank you. >> One for us. >> Yep. One for them or >> one for the town clerk's office. Sure. Okay.
>> Um, and signed >> I'm giving him a copy now. So, we'll put two copies in. >> Yeah. >> I just >> Danielle, I'm going to put the signed plans in the uh signature folder just so you know where they are.
>> All right. Thanks. >> Okay. I think we're good. Congratulations. >> Congratulations. Good luck. >> Happy New Year. >> Happy New Year. Merry Christmas. >> Thank you. >> Thank you guys. >> Have fun being uh doing your thing. >> Yeah. Thank you. >> Thank you.
>> Thank you very Thank you. >> All right. We have one other thing left on the agenda and that's deal your way. >> We have that 590 points of discussion. >> Yeah, it was. Yeah, it was actually 539. I think that was a mistake. Go.
>> No. 590 is supposed to be on there. Um >> Oh, yeah. Because >> they were supposed to >> Yes. >> supposed to give plans, but they they did not give those. So, >> right. That was one of the conditions. They were going to provide plans. They have yet to do that. That was my bad. I didn't even recognize it. I asked you to
put that on there. Um >> what is this 591 P Street again? >> That's the coffee shop. >> The coffee shop. Uh and function place across from the Yeah. >> Yeah. The church. >> No sign. So, do you want you want a motion for it to be on the next meeting, Tom?
>> Yes. And and and to send them send them a communication telling them, and I want to be a little bit strong on that, [clears throat] they have failed one of the conditions of their approval and you know, the board will reserve the right to revoke the site plan approval for
failure to comply with the conditions. >> Do we give him a deadline for that? Um, yeah, we could give it to the next meeting and we can extend it if we need to, but >> December 18th. >> Why don't we put it to like January 8th since it won't hurt us? That way there's
enough time just in case they're away or there's a problem. >> Um, it's the holidays. I think that's >> Yeah, that's >> um All right. So, you want to put that all in motion? All right. So I'll make a motion to uh continue this
decision till January 8th where we will revoke site plan unless in the meantime we get site plan so that we can sign them um that match up with what we approved. Am I getting too?
>> Yeah, a little bit. [laughter] I just realized I was getting too wordy. >> I'm going to say it now. >> Yeah. To uh communicate to um the owners of 590 Manson Street their failure to comply with the conditions approved and could face revocation of their site plan
approval specifically for commands >> if not in by January 8, 2026. >> Yeah. >> So moved. >> Did you get all that Danielle? >> She will. >> More or less. >> Of course I did. Okay, >> thank [laughter] you. Good answer.
>> I'll second that. >> Okay. Moved and seconded to communicate to the ownership of 590 Maza Street um that they have failed to comply with one of the conditions of their site plan approval and could possibly face revocation of their site plan.
>> All those in favor? >> I I unanimous. Thank you. Now we can go on to deal your way. >> Okay. Um, and I think this should be pretty straightforward. [snorts] Um,
again, um, I had a conversation with Bruce, um, Sylvester, who, uh, we're holding a bond from. Uh, he has two things left to complete on the street. um the monuments which are the concrete
bonds outlining the street and the final plans um and Pat uh to >> sign yeah >> sign off on when it's 100% complete. He's estimating that the balance of the
work to do is $14,52. Um, so he would like to have us release the bond and he will put up a cash bond for the balance of the work that is to happen,
which I think is reasonable. Uh, we >> and Pat's gone over this that everything's that price. >> Uh, yeah. Yeah, he he was fine with this. I wish he was still here so I could ask him, but so for the record, but I mean that's
The biggest expense was the asphalt, right? >> I would be all right with that. >> I I think it's fair and reasonable. And uh we would make the motion so that he could exchange the release of his bond with the deposit of a cash bond.
>> How long is it going to take to finish these items? >> He said probably a couple of months. >> Okay. Due to the winter. >> Yeah. depending on weather >> and where will be uh is that the exact cost like should we add 20% like we're
doing? >> He added 15. >> Sorry. Yeah. >> I just was thinking that if we're going to add that to somebody else that we might want to be consistent. >> Yeah, he did add it. Mhm. >> But should we make it not to be but just
so that if we're doing 20% from Midland then we should do 20% from Bruce just to be consistent like not to be but just thinking across the board of like consistency. Does that make sense? >> Well, it doesn't not make sense. Um
>> and we already have a calculator out. >> Everybody's got their calculator out. >> Oh, not me. >> Oh, 126. I would be okay with that just out of consistency and not to like, you know, be hard ball with him, but are we going
to put a deadline on this? Cuz we should cuz cuz where it was November 29th. >> Yeah. >> Um should we put a deadline? I mean, like what what what do you think would be reasonable? >> I mean, we could have crazy winter storms. >> Let's get into spring anyway. >> Like April 30th?
>> Yeah. >> Hold on. Wait. Now, we should do a little thought process planning too on allowing it to get to a town meeting on the second Monday in May for approval. >> For approval? Yeah. >> So, what would that like? Would that be
like >> he can >> to get on the warrant? Like, would he be like March 15th and then if he needs more time, he'll ask for it? >> Yeah. And we can pass over if it's not ready to get approved. That tell me I there's no way I I can see him not finishing. I agree with you a thousand%.
I'm just going over a scenario so that we talk about it and not >> just be like, "Oh, shoot. We didn't think of that." You know what I mean? >> A big portion to get >> to where it is today. >> Oh my god. It looks great. >> Yeah. I drove down there. >> I know. >> I don't remember what it was, but it it
looks awesome. So, >> I recall. >> Yeah. It was It was pretty bad for a long time. Yeah. >> Very bad. So, sounds like we have a consensus that we want to get $15,000 bond or was it $15,32? Is that what it was? >> Yeah.
>> Even it out. >> 15,000 cash bond. Cash. >> Yeah. $15,000 cash bond. >> Mr. Sylvester is at the Boston Garden tonight. He's involved in lighting the Christmas lights >> uh for the Nova Scotia tree.
>> Yeah. Well, the pole Boston Garden, [clears throat] I guess. >> Oh, it's not the one on the common then. >> Oh, not the car. Excuse me. The common. >> Okay. That's the Nova Scotia tree. >> Yeah. Halifax. >> Yeah. [laughter]
>> Halifax, right? Not Nova Scotia. Um Okay. So, can we get that in the form of a motion to um approve releasing the bond in exchange for $15,000 cash bond to expire April 30th? I'll make a motion to release the bond
for Dillia Way um >> in exchange >> in exchange for $15,000 cash bond with the due date by March 15th. >> Is that correct?
>> Yeah, we can do that. >> I'll second it. >> Okay. moved and seconded to release the bond for dealway in exchange for $15,000 cash bond to expire March 15th, 2026.
All those in favor >> I unanimous. >> I think the only other thing I made a mistake here and I'm always capable of this some bills. Yeah. Um,
I will make a motion to pay WB Mason um, invoice number 256951492 for office supplies in the amount of $1842.
>> Second. All those in favor playing the WBM Mason invoice for $1842, please say I. >> I. >> Unanimous. >> I'll make a motion to pay PGB Engineering LLC for construction review
on Dillia Way um through the end of November for $925.70. Second. >> Moved and seconded to pay [clears throat] invoice for PGD engineering invoice number 580A
in the amount of $925.70. All those in favor >> I >> I unanimous. Uh the minutes I honestly did not get a chance to read them. So I would like to pass over unless somebody feels otherwise.
>> I'm all right with that and put it on the December 18th minute. um meeting. >> Yes. >> Okay. >> And then the formal motion. >> Uh yes. >> Okay. Can we put the 10:16 2025 meeting
minutes on the December 18th? Um right. December 18th, 2025 meeting at 7. >> Second. Moved and seconded to move the approval of the meeting minutes for 101625 to the December 18th meeting.
All those in favor? >> I. >> I. >> I. Unanimous. I think we have left motion to adjurnn. >> I'll make a motion to adjurnn. >> Second. Move and seconded to adjurnn.
All those in favor? I I unanimous.