[Music] okay seeing that it's uh 7:00 I'm going to uh open up the meeting of the Town of
Halifax Planning Board Uh currently we're at 499 Plymouth Street in Halifax Uh the meeting began at uh 7 p.m in the selectman's reading meeting room for uh the meeting of Thursday April 3rd
2025 Uh just a notation it's an open meeting and announce the time open The the planning board meeting is being recorded by area 58 and can be viewed on [Music] YouTube Okay Uh we have the uh tonight's
agenda in front of us here for uh appointments We have uh honor Vera under discussion the executive session minutes of of February 2nd 2023 meeting minutes and uh some bills
Uh do I have a motion to uh Oh let's go to uh present at the meeting is uh Brendan Elliot uh Amy Troop myself Bert Gainner uh Tom Millius and we have uh Rick Mary uh on zooming the meeting
along with uh uh Danielle Aiki Okay Uh do I have a motion to accept the uh the agenda as presented so move and do I have a second second Okay I have a motion and a second to
accept the agenda as presented Uh all those in favor say I I will ask for a roll call vote Brendan I Amy I Myself Yes Tom Yes And Rick yes Okay So moved
Passes All right Let's get on to the first one Make this nice and quick nice and easy The first one is uh uh continue the application of 24-sp244 on Vera uh site plan review He's asking for uh a current extension
which uh expires on April 5th The applicant is requesting a 30-day extension to May 5th 2025 We have uh we do have the uh extension form which is already signed by the applicant
Uh I'll we do have the U member on the Zoom meeting I'll ask for a roll call vote Well let's first do I have a motion to to accept the uh extension to May 5th Well can I ask So Oh so we received an
email and so he'll be presenting it by May 1st at least By May 1st Well is that our Well our last meeting is May 1st Okay Before this Yes Correct Do I have a motion to accept the request
for the extension me One more question Do we have his final site plan in with everything so that we're not extending again or it's just the renditions I think that are missing That was the only thing that was missing I believe was the ration Okay So
we'll just bring it up again on May 1st if he is not here All right I'll make a motion to uh extend 24 SPR 244 Arnold wear uh for 30 days from April 5th to May 5th 2025
And do I have a second second I have a motion to accept and a second to accept the extension I'll ask for a voice vote Uh Brendan yes Amy yes Myself yes Tom yes And Rick yes
uh passes unanimous So one question Do I put the 30 days in here now i would imagine Yes Yeah 7:30 day time Thank you You're welcome Here you go Thank you
The only thing is that the new wording it says is that the evidence necessary and pertinent to the petition being brought before the board You know what I mean we kind of don't really know You know what I'm saying yeah It's awkward but
So you agree it's Okay thank you Those are just the old copies we don't need All right let's uh let's skip over let's do the uh the meeting minutes of March 6 2025 and get them out of the
way Anybody have any corrections deletions or additions thursday March 6 2025 No sir I looked at order I do not have any either You looking for a motion yes please
Motion to accept the minutes from March 6th Uh do I have a second second I have a motion and a second on the floor to accept the minute meeting minutes of Thursday March 6 2025 I'll ask for a voice vote Uh
Brendan yes Amy abstain myself Yes Tom yes Rick yes Passes 4 to 0 to one All right Uh let's do some bills We have want to do it for you
Sure I make a motion to pay planning board account um 300 in the amount of $35240 to PGB engineering um for services rendered between March
1st and March 31st 2025 for 314 Plymouth Street Second All I have a motion to accept uh the bill Oh I thought you reading it was the motion No that was my motion Oh it was okay Motion in a second I thought I was making a [Music]
funny voice vote Then I have a motion to accept the uh to pay the bills as presented Brendan yes Amy yes Myself yes Yes Rick okay Unanimous 500 I was making it funny I would have made a motion to
All right Awesome Let's uh move into the final item here discussion The executive session minutes of 2223 Mr Chairman for the record I can't participate in this as I was not on board at that time
Okay Be like that There you go What are we doing we got to submit something Oh I have some information I did a little homework and what I have is uh this is the
uh the copy of the finding from the Commonwealth of Massachusetts office of the attorney general from the uh this is in regards to the o open meeting law uh complaint that was submitted for the meeting of uh February
2nd uh 2023 And there are five pages here with a conclusion and included in there also are the emails which uh dated from November 3rd 2023 with a uh I made a copy for
everybody uh where the attorney general's office has been uh asking us telling us to uh submit uh submit the minutes So from what I understand
uh the attorney general's office is uh not happy uh has certainly been in contact with the office here and and members to present something We are in relation they spelled it out on the last
couple of pages of sections chapters and whatnot Uh there were evidently three different complaints but one of them they threw out Uh but nevertheless we have no
minutes and we need to put them together So I think uh at our last meeting uh we we thought it was going to be something simple where we could check the
files the minutes put into the file and the files were certainly checked right two years ago and all three of them cuz there were uh three different items that uh we went into executive session on and
uh and then again the uh the desk desks and whatnot that were checked and double checked There were no minutes there either So we got to come up with some minutes 2023 last
page Why is Alan Diaz copy in on this he he was the one that uh uh initiated the complaint Wait Alan Diaz from the uh conservation Uh same same one Yes
He is the one that initiated the complaint against us for open meeting Yes there was another request from the building inspector for the minutes of 222 when we were you know discussing
going around and round about uh you know different issues with all all all three of those topics But the complaint itself was issued by uh uh Mr Diaz I think there's a date in there as somewhere that says yeah the 23rd sorry 2023 right
on the front there November 3rd 2023 I think the meeting was the second I think he did it the 9th of the phone no I was just miss this office received a complaint from all on March 15th 2023 okay thank That was sweet of them Yep Well
evidently the attorney general's office agreed with them and that we we don't have them a and they weren't done So anything to anything to poke the mayor and cause some trouble right um All right
So I will default to what are your thoughts first I guess what are solution what are we thinking if we don't have minutes and we need to submit minutes um what's the protocol we have to write them
uh to the best of our abilities you know from what can remember like any good history book just what we remember just the winners win history book the losers were the bad guys I I didn't for my recollection I I don't know if you guys I I was in Florida I assumed the meeting
Yeah And uh there was uh I do recall in looking at the minutes and and reviewing the the video when we we went into executive session uh in in regards to those
uh you know to to what was what was discussed Yeah I guess there was also discussion about specifically I'm talking about Dia way Yeah Uh specifically uh in in regards to uh uh what can be done about in in
fixing and improving the road you know at the time there were pictures taken They were uh I don't mean to put my back tees up Um he's not in this you happily Yeah Right No I mean so I I definitely remember the deal you wait
thing because we were still in that same situation where you know the developer wasn't releasing the lot but had cut down some trees left them on the side of the road the holes in the pot Right Are we talking about the same or was that Amanda estate not a mandate I don't remember the trees Yeah they pasture
lane That was pasture lane where they cleared some of the trees and left them on the side of the road Okay I mean Dillia Way had no issues It was just they had there was something going on with the street manhole or something and put I I I questioned at the time why we even had to go in executive session for
that That's right That's right That's right Cuz we did discuss the other the other streets that were not in executive session Right But the uh uh Amy correct me if I'm wrong you I think specifically it it was uh you um had discussions with
uh Tom Council and the Boleman There were emails sent and pictures and whatnot of the caveins and the double plates and the drainage system and it's a matter of public safety by now I mean I remember but I don't remember all the
specific details of that now But I mean I think that's how how we morphed into it from human role So that's the easier one because it was to Rick's point I do remember that conversation cuz we were in the big the big room Yeah Right So um
you or Rick you know bringing up also like why are we even talking about this in this executive session at least not on a regular agenda meeting and I think the uh attorney general's office pointed out that which is something I didn't
know it was educated by was even though it's no reason to go into executive session for potential lawsuit or possible lawsuit you know to discuss strategy that may or may not occur which
yeah hey you live and learn you know you learn by your mistakes That's the way I look at it What exactly was the open meeting violation that caused us needing to go into executive session can you draw my memory out yes it's all in there I can Let's
see Might even be in conclusions there Brendon Okay They mean they didn't didn't explain why we're going to open the new executive session for deal They should supposed to explain why you have a reason to
um and then plus uh what was the other mander states or something that the only thing really what they're saying the only thing that really should have been in that executive session was 314 street because we were in litigation
with it at the time Right I think the I think if we were to put those minutes piece those minutes back together our conversation about Dill Way and Amanda Estates was that we didn't
need to have a conversation about Dill Way and Amanda Estates in a closed executive session I don't really 100% remember to be honest I I literally just don't remember all the details of it any longer It's
been so long On page four Brendon it starts at the very top first second third and then on page five it goes as a result of these procedural violations Okay In the conclusion in addition we order
the board to release those portions of the minutes of February 2nd executive session that pertain to the discussion of dealway and recusal of a mandates subject to any uh right actions authorized
under and again on the on page four where they go first second third and whatever they do spell the uh open meeting law chapter verse line everything So the refusal of man states that was
your recusal right uh yes it was about Yep I think you was zooming from uh I remember you having to scan your house a couple of times That's what I remember about that meeting The recusal wasn't for you Yes it was
The recusal was for Well it wasn't just me It was me and Mark It It was both right see I didn't remember it was you at all right cuz I don't think that I ever saw the letter that recused or I don't remember it now The
letter that I like I said if I saw that I wouldn't remember that you were part of that Yeah there was that was the letter We have a letter that said you didn't have to refuse your letter And then I have a letter from the uh uh ethics
commission that said no I did not meet the requirements for retrieval And that was the big discussion to even prior to the Zoom to the February 2nd meeting It was okay let's let's look into this and find out
what's what we should or should not be doing In which case I I called the uh ethics commission and was it Michael somebody sent the letter I think it's in the f uh team Michael McDonald the assistant
general counsel of the state ethics commission Yes it should be Yeah I have a copy of that here if you want it I thought a copy of what I'm sorry This this is the the letter from the ethics commission that says no I did not have
to recuse myself Oh that wasn't up to me or anything like that I have no idea That's one of the things one of the things we discussed at that meeting right it it was specifically I I made mention I just as as a recollection it
was okay I called the ethics commission and I was Brendan said verdict you should get something in writing and I said yes I got it right here and I flipped my tablet over showed you I had the letter in writing and then I forwarded this to uh for the file the
actual letter that he in the email that he he sent me that may be true I don't recall so I'm not I'm not stating that it's not I'm saying I don't recall can I ask a logistical question um as uh uh what I'm
struggling with one is even asking this question on record Um so we don't have official minutes but we're being asked to submit minutes minutes and we're having an open conversation on a recorded line about
how we're going to come up with those minutes from a meeting that happened 2 years ago So wouldn't that then also lead to whatever we put together can revert back to this meeting on record saying look they kind of we're winging
it No we were discussing what what went on as as we best recall and so now my question is is that going to be acceptable i asked the same question and this is this is my or something to appease the
uh attorney general's office Is this going to be enough and then um I I'll remain nameless but he's uh they may be included on this email chain here The original complaint filer goes "Hey look at this video right uh it shows from
April 3rd 2025 on an official meeting that they all went back and forth going but we submitted something to the attorney general I don't accept that I actually now want to double down on my complaint my
he is the best this is the best we can a best recollection And and like you said it's an open meeting It's not like we're sitting in the dock somewhere trying to come up with make up false information This is this is our best recollection as to what happened I guess I'm just
curious about the severity Obviously very serious that the attorney general's involved but the severity of it kind of like uh a body goes missing and the police the detective asked you where you were and you go best to my recollection but my my recollection was I was at my friend's house but he probably doesn't
remember either I'm going to jail you know what I mean not to make I mean obviously that's a very extreme example I just I want to be um cautious about our process here as to what we say our executive minute meetings were If if the
attorney general is saying listen we get it it happens get us something to the best of your recollection and we'll exactly be what they're saying then then let's move forward But if that's not from we've always submitted minutes which is just minutes It's just that
even by definition by law and it's certainly not a transcript We're not transcribing I mean anything like that This is to our best recollection Got it So we got to come up with something That's the only clarity I wanted cuz I'm all about jogging our memories and that
made me think of that But for me to personally go on the record to say this is what we discussed as long as um to the best of our recollection is acceptable I'm going in If it's not I'm going I don't remember
Well I think that's why on the first one I thought was election The second one was the easiest one The aander recusion of a man of state Once I produced a letter we had a discussion Burn It'd be great if you had it in writing Here it is right here Didn't have to refuse Well
right I do remember that conversation Pretty cut and dry You know there wasn't there really wasn't any discussion over once once I showed you the letter It wasn't like you know pretty was pretty concrete which is why I said to have it in writing We get it That's the easiest
one So that's easy right uh the third one was was Don't you see the third one says we don't we don't even have to talk So the first one is 314 314 which was the Starbucks the Yep And that's and that was the lawsuit over
the drive-thru It was the whole project The whole project We declined it They sued us because they didn't feel as though they threatened to sue us They threatened to sue us but it was like a I think all that amounted to is we decided okay let
them have another shot That's right That's exactly what happened I I do remember that That is exactly what happened So we got noticed that after we shut that project down through a it was a unanimous vote No that they came back with a threatening to sue We were given
advice by town council right that it's in our best interest to let them reapply Mhm Right And hear it through another whatever adjustments they made And we made a collective decision that I think I even probably said it
knowing me with a little bit of humor to it or trying to be and I know probably in a misplaced amount of time but was like let them come back in if they want to waste their time because we already shut it down unanimously I don't know what they think they're going to do but if it's going to avoid a lawsuit bring them back in We'll hear them back up Y
and I think everybody's just trying to I mean we got nothing to lose here and we if we got nothing to lose with that then we'd rather that than a lawsuit and evidently the attorney general's office doesn't have a problem with that in regards to this right it was just the two the Rick does that sound familiar
that it was like why wouldn't we I mean we just shut him down five to nothing That does sound familiar So if they're going to threaten to sue we may as well let them come back if they want to waste their time And then just agreed And that's pretty much that's I think that's all that wasn't really
what are you going to you know what are you going to talk about you know I think that was I mean that that that executive session was less than a 10-minute meeting if I remember correctly I mean it's not like we sat around and I don't remember how long How long's house for a little bit
that's what town council said to do Who said to do that town council on the phone when I was on the phone with them Well at any rate that's what I remember now that we're jogging down
memory lane It was it was why wouldn't we let them come in especially if it's going to avoid the lawsuit and we just shut them down So I can't imagine what else they would bring to the table So sure And if that's going to satisfy our town
council's advice then sure let them come back in And who knew that future would hold that they would then get the project through just by threatening a little Okay so that's two out of three And then
the only way basically it was very short and sweet from what I remember It was uh uh that would have spoken with town council Uh there was a letter going to be sent uh in regards to the street itself
Uh photo selectman gave you uh you attend there was a meeting I I pulled up the meetings You attended a meeting They said "Yes go ahead and and talk to town council." And a letter was going to be uh submitted to the developer Yeah And then in the
meantime Mr Spelman passed away and uh you know oh this is years gone by so to speak Yeah I wasn't as involved in that Dilly W conversation but I do remember it to
that point I remember it existed Yep Yeah The the exact details are a little foggy on So but it sounds like you have a pretty good recollection of well conversation I just what I did was I went back to the board of selections meeting I went back to our previous
meeting you know viewed it took the minutes you know and Oh yeah Oh yeah One of those things You had extraneous notes from it as well Which one from the executive session No I was just
researching Those were from the from the uh last meeting you had said that they were the extraneous Well they were No they were uh I I did just that I I looked at the meetings I I took down notes from the
selectman's meeting from our open session meeting from our previous Ocean SE session meeting And when did you do that oh God since since it had been about three four weeks ago since they were really
buckling down The attorney general's office was pushing either that they were going to stop finding the town uh for us not complying with their uh requests and we needed to do something So I I like you said I it didn't make any sense to
me to sit there and go no I just don't remember you know I try to do whatever I could to something The good news is that as we obviously don't have a record which we've established and are we're being the request is out for us to submit something It seems as though
you've done your due diligence on a daily way So it's not like anybody could accuse us of just pulling it out of our back pocket right um you've done research for a couple different group a couple different meetings Pulled it
together Pulling on recollection on that All right I would I would support your recollection on Dilly Way and I'm very confident in our conversation about 314 being a why wouldn't we just let them in back in for a session to
avoid a lawsuit Something to do with the fact that we had to let them do um traffic studies and the like before we said right no Right Well then my question is okay where do we go from here maybe you want to take a shot at
doing at doing the minutes again or from your I think you have more of the information to do them than I do Well I mean you at the last meeting said "Yes you did take the minutes." I did Yeah And I And I left them in the desk He
just did it Here's what Burke did Right wrong or indifferent You passed it down This is the best I could come up with Oh so you already have I No I just tried it You know I was hoping one of you guys or
someone else come up with something but this is what I took a shot at Sure All right Right wrong or indifferent Uh Rick do you have a No you don't have a copy of it cuz I have your copy in my hand Sorry
Yeah So that's good for daily [Music] way I would just add to the second one that our actual conversation was um it seemed like a no-brainer to let them back on the agenda to open the case
back up or the what would that be called my case Yeah but at this specific meeting I was trying to keep it as fake Got it No I'm just saying our conversation right i know it's not a transcript It's just minutes but the the general
consensus of the group was if they want to come back that's fine And that's going to be better than a lawsuit Hearing having them come back allowing them to come back before us is going to definitely be the upside to that significantly outweighs the
downside to a lawsuit Do you think reading this would Yeah would satisfy the attorney general's office that's that's was that was in my head when I was trying to put something together What do you mean re now
if we submit these as our minutes do you think that'll be enough for the attorney general's office to say yes the board of the zon the planning board of Halifax has uh has performed the request that we asked I specifically also think it for
whatever it's worth I mean obviously this is a little bit of a smaller agenda here but um I remember going into executive session never having gone into an executive session before So not really knowing what to expect and then it took like 10 minutes and I went "Oh
that was easy." Really right So it wasn't like there was a big long dialogue that is missing here It was That's cuz the meeting didn't take that long That's about how long the meeting took was how long it takes to read this And we all vote Yes On that
right i got that right Yes Yes Yes And yes On the adjournment Yep Yeah I would imagine there wasn't anything we decided there really I mean I don't think anybody would vote no to adjourning from the executive
session right no I want to stay in it No Let's go around Bird's house again No I think I think that's exactly it Does that need to be in here what's that that we did the zoom in and like I don't think it should just
because they only said that because they wanted to make sure that the the executive session was secure So So the reason I say is no because I spoke to Rick Hawk about that and he said 39A of the uh of the state code only required
me to attest to the fact that I am alone not with a nearshot and that's the state law And when I talked to Rick Hudson he knew nothing about the conversation But we do scanning the house Stay here
I'm trying to stay here So here's what we'll do I think that if we I don't I think that other than maybe a sentence but I'm I'm at why not submit this and if they say it's not good
enough we can add to it Yes But unless you just want to say cuz we have nothing to hide exactly at all Everything was always above board I mean that's the nice part about our board I like to think it's above board I did this right So you know was shortly after
our last meeting So you know it was we didn't get into all the detail we just did now but I just thought less was more Yeah You know cuz again if they were asking for a transcript that's different That's not what they're asking for It's what did
you guys talk about ease on minutes right i would I would um be confident to sign off on this um based off of what it sounds as though we're being asked of
Amy what do you think you took you know you were It was your meeting You know it's It wasn't my meeting You were the acting chair is what I meant at the time Without a secretary and doing the best I possibly could never running any session in my life
Exactly That's Well you did a great job cuz I remember going that was easy So yeah Yeah What are your thoughts cuz so we all have to sign this assuming everybody agrees to it Correct We have to vote it and then sign and then we
have to vote to release it Yeah What my only question is is when what were the dates of the um release of any lawsuits and things like that or anything like that would have been a timestamp like when did that that all
release cuz I don't recall any of those I mean not that any of them would be open now mom stating on when did Starbucks and everything release that was that like days later was it I don't remember all that information is unless it was in front of
me in the file right you know what I mean so specifically but in the same breath the attorney general's office had no problem with that cuz they're only when you deal your way they they said there was in conclusions they're only
concerned with the violation of of deal your way in the recuse They were not concerned about 314 What was the violation on daily i think it was just to protect what we were doing for daily from it being
publicly talked about to that's all I remember I think their point is it didn't have to go in executive session because we talked about the other way over meeting like we always have with pastor Wayne over the years
Right I believe we brought Dillia away into executive session in case for some reason we were speaking out of turn Second with respect to the executive session topic listed as dealway I'm on page four Uh the board states that the
discussion involved attorney advice on strategy with respect to the property A public body's discussion with its council do not automatically fall under purpose three or any other purpose for holding an executive session See that rather this purpose offers the narrow
opportunity to discuss strategy with re respect to litigation that is pending or clearly and imminently threatened or otherwise demonstrabably like likely Well we were trying to figure out what we were going to need to do The board has not suggested that the discussions
during the executive session on February 2nd pertaining to deal your way related to pending litigation or to a decision to pursue litigation Furthermore executive session purpose 3 does not cover discussions with council about general areas of law unrelated to any
litigation matter We find that the notice with respect to this topic included insufficient in information from which the public could conclude that dealing away topic was appropriate for executive session So basically bottom line we shouldn't have gone in
Yeah And so that's and that that's what that was That conversation was brought into executive session because we were speaking about it openly and I forget I'm not sure who or what but it was brought up of do we have the right to say this or were we putting ourselves in
a position to potentially open oursel up to a lawsuit by the developer of Dwaya for speaking about DUA without dealing on our agenda or giving them an opportunity to be here while we're speaking about it So we went into executive session cuz something needed
to be decided on of what we were doing moving forward and it needed to be not of public record so that we didn't open ourselves up to a lawsuit for that And then when we had the conversation in executive session it was council said we just got to
send we're going to send a you know a letter and get the street fixed right and it was basically boiled down to Mr Sylvester's council without town council and the and the town administrator
involved because we we didn't I speak for myself I didn't know what the procedure was or how you convey a covenant for one or if you even could from one person to another There's legal stipulations involved but there was again no litigation at at the time And
they're saying if I read it correctly I I get out of it that there basically was no strategy there There was no need to you know it was just like a factf finding Let's find out what's going on or how we go about doing and not speaking it on public record in an open
meeting where we it could be the inappropriate place So we defaulted to executive session since we already had an executive session set up to say "Hey is this a town council thing is this a you know are we reaching out to them directly because we don't want to open it up to a public public meeting cuz it
may actually be worse that way Now they're saying "Well you didn't have to do that." Okay Well you know uh good that we know that now but we were going to default to that before Right Right And so when I used to uh write the agendas remember I used to say on
Mondays here's the proposed agenda Does anybody have any adding or subtracting and on Tuesday after everybody was okay with it I would post it So we all approved it and it and we went forward with it We opened up the meeting We approved the
agenda like publicly and then move forward But I did that all by email because I was not taking full responsibility because we are a five member board and believed that we all should participate in the ability of creating the agenda Right They went into
specifics of Yeah how how it was read when going into the executive sess your uh your notebook Oh I was like how did that just happen thank you Oh your your bag is uh spun around That
scared me And they mentioned Yes Uh the acting chair did say it's on the agenda to win executive session And I think one of the sentences said should have said it one more time before we actually went in So like you said you live and learn You've
never done this before Exactly And and again there was this was not executive session was not done out of malice or with any malicious intent It was not done in any way to manipulate an agenda of any kind It was uh we had a pending threat of a lawsuit
from a major corporation to the town of Halifax and they had no problem with that determin way we just discussed at at at length and the other one was we don't even need to explain it So because you had the letter so as far
as I'm concerned and let this meeting serve as a backup as we discuss some pretty finite details of how that meeting went I mean it's not like we're winging it It's we're coming up with exact almost the dialogue of the conversation Yep So
I think between this meeting and this piece of paper sign it Send it Is that your motion i don't remember Good one
Rick Do you have anything else i mean would you feel comfortable approving this uh executive session oh you haven't Do you want us to do you want us to hold this up to the camera or something so you want to read it i do that too Can you read it to me once
upon a time in a land far far away Are you tucked in a bed yet um do you want me to read it you want to read it go ahead All right Uh in attendance vice chair Amy Al Troop Rick Mary Brennan Elliot and Robert Bert Gainner via Zoom Absent chairman Mark
Millius Number one Daily Way Amy Troop informed the board as to the strategy for Daily Way She stated uh what was discussed at a board selectman's meeting on January 10th 2023 At that time the board of selectmen voted to send a letter to the developer
to address the sink holes and disrepair to the road and to request a remedy Bullet point number two notice of action from petition number 983 appealing the decision of the planning board regarding Starbucks to be located at 0-314 Plus
Street Town council has the appeal and the planning board will be advised as to the next steps uh will be t as to which next steps should be taken Right Um bullet point number three Bert Gainner was questioned regarding his recruit recusal uh from discussion of Amanda
Estates/ a party trust due to a request from resident Gordon C Andrew Uh and in parentheses here we have um chairman Mark Millius was also asked by Mr Andrews to recuse himself Bert had contacted the state ethics commissions
and received an opinion from the board that there was no reason for uh that he had to recuse himself The exe the executive session adjourned Roll call Amy Rick Brendan and Bert all voted
yes Those are the minutes for the executive session of February 2nd 2023 Sounds pretty good I don't understand the uh on daily way Amy troop informed the board as to the strategy or did I discuss the board with the board as to
the strategy that would be I didn't I didn't in I could informed you informed us that you had spoken with town council per the board of selectmen and you spoke with the board of select so yeah you told us that well I talked to you about a meeting but I didn't tell you that
that was what the strategy was reading it am I reading it Before we went in executive session I questioned why we're going to executive session for dealing weight and you said trust me You said you're going to have what you said So that was the answer to that
Right Right That was in the minute I think because I think the way I read that is that you informed us of the information you gathered in regards to what the discussion needed to this discussion that needed to follow Mhm Right cuz you always do your due
diligence and you did that and then you were bringing us that information to inform us of that due diligence I only wish that all the notes that I wrote down were um still available Yeah
[Applause] And the person that So Rick what do you think well as far as approving those minutes yes as far as minutes go I think it pretty much covers it You know I mean like I said they're
minutes It's not a notable Yeah it's not a transcript Hey I that was just my attempt You guys make I'm glad you made an attempt cuz I was going to actually The next step was how do we get to here so we're here So you you did it already Thank you
Whoa I don't uh I don't have anything to add [Music] I'll make a motion to approve the minutes for the uh for the executive board uh the executive session for
February 2nd 2023 as written as well as please use this you know meeting that we're having right now to to to show that we have the transcript itself almost
verbatim you know Okay I have a motion on the [Applause] floor Do I have a second a second I have a motion on the floor and a second to accept the uh the minutes of
uh the executive session of February 2nd 2023 I'm going to ask for a roll call vote Brendan yes Amy abstain Uh myself yes Rick yes
passes three to zero to one So now we have to release it to the public I guess we already did That's correct Yeah As as part of Well because it's executive session we have to actually vote Now can you vote on that to release it no No
Okay I don't know if it was it completely separate issue I don't think so So we're making a motion to release the minutes from the executive session to the public Do I have a second second I have a motion on and a second
on the floor to re uh be able to release the the minutes from the planning board meeting of executive session on February 2nd 2023 I'll call for voice vote Brendan yes Amy abstain Myself yes Rick yes
Passes Okay Uh move to adjourn No is it I think there's one more PGV Oh no we did that Oh we have to schedule next meeting Yep No I think there was one more thing about releasing this to the public
Do we have to vote no I guess we don't have to vote to send it to the uh attorney general's office No I think we're good Let's just go with that Do you want to have that vote just so that you can feel comfortable with it yeah I was going to say I'll just to make sure we check the box right u make a motion
that uh after filing these minutes u we send our copy directly over to the attorney general to satisfy the the request Okay I have a motion on the floor Do I have a second i have a second
Okay Uh motion in a second uh to forward the um executive session mean minutes of the planning board of February 2nd 2023 Again I'll call for voice vote Brendan yes Amy abstain Myself yes Rick yes
Passes uh 301 Okay How about let's let's sign this then when we do that Which one do you want to sign okay Rick you're going to probably have to come in to sign it cuz they have three
signatures Will you accept a motion to adjourn that's a great idea Second We have a motion in a second to adjourn the meeting with the planning Halifax planning board for uh uh February for what's today third
April April April Thursday 2025 We're in Halifax Massachusetts All those in favor say I I I Unanimous Thanks Rick [Music]