[Music] box. Apparently, it's 7:00. So, we're going to call the meeting to order of the town of Halifax Planning Board. We're having
our meeting this evening as almost every evening that we have a meeting at 499 Clem Street which is the town hall building. Um I'm supposed to let you know that um
this meeting is being recorded by Area 58 and will be available to view on YouTube and I still believe it is available on community access television. Tonight's members present are to my left Amy Troop, to my right Jamie Walsh, to
my extreme right um I think it's Bruce Sylvester and uh joining us on U Zoom is Bert Gainner and myself, Tom Millius. Uh first order of business is to approve tonight's agenda. Does
anybody have anything they want to add or comment on before we proceed? I'll make a motion to uh approve the agenda as read or written. >> I have a motion to approve. Do I have a second? >> Second. >> Moved and seconded to approve the
agenda. All those in favor? Uh because we have somebody joining us on Zoom, we have to do a roll call vote. Thank you, Bert. We'll start with you, Bert. >> Uh yes. >> Bruce, >> yes. >> Jamie, >> yes. >> Amy, >> yes.
>> Myself, Tom, yes. Okay, unanimous. Um, [Music] I think >> we just need to go to our appointments. >> Yep. 539 Plymouth Street. >> 539 Plymouth Street. New plans. Uh,
>> and somebody is here to represent 539 Plymouth Street. So, we're going to call you up. >> All right. Kyle, hope back engineer. Is it better if I stand? Absolutely. Um so 539 Plumb Street has been in front of you a few times I do believe. Um, we
just just to update we just went to conservation on Tuesday and storm water again approved after Pat Brennan with PGP engineering review and he also bumped in plans which is excellent to
him um just for efficiency but um so we have our revised plans which I'll hit on the two major things I guess first um we were requested to provide turnaround for the fire department. Um if you look on the it's kind of like a hammerhead what
we would call it. Um on the first sheet which is just kind of an overall shows our grading >> just to the left. >> Um and then on our third sheet is our detail sheet. Um we provided a more detailed where the fire the ladder truck could
actually pull in back up and then turn around and get to everywhere in the site and then get out safely. Um that was part of the request of the fire department to provide a turnaround adequate um >> for
>> Yes. >> I just want you to um tell me if you need different views of the documents because I can share them with you. So if you're requesting to see like the whole plan or anything like that, just let me know so I can go to it. Oh, >> great. Thank you.
>> Yeah, sorry. Go ahead. >> No, no problem. Um, >> well, it's good that it can uh support the ladder truck. I can't think of anything tall enough on that property that's good. >> No, and we do it for the ladder truck has a pretty restrictive turning radius, >> right? So, you go for the worst.
>> So, we go for the worst case. Um, and the area behind both of those uh ends of that turn is relatively flat as well. So, >> um like the tires could go on there, but we like to provide the gravel to where the tire would actually go. so that we
can make sure that the vehicle >> traction. Yeah, >> exactly. >> Um, so we did that. I didn't receive any write um anything in writing from the fire department back. >> Yeah, the fire department did did send something to us. >> Okay. Um, >> I'll read it and record it in a little
while. >> Okay. Um, and then I just wanted to touch on the um the drainage design. Um, so it's a gravel driveway, uh, 24 feet wide, but it does vary towards the back because
it's got couple curves and things of that nature. Um, but we have a gutter line, so it's a low a forced low point on one side of if you're to drive in the right side of the driveway, >> I think, um, >> it'll be on this plan. Yeah. >> Okay. Um, so all the grading comes from
the post office side or left plan side and sheets off over the gravel driveway to the forced low point along the right side of the drive. Um, collects all the storm water and then it's pitched to get down to the um, infiltration basin in
the front. Uh, there's some good sandy soils there. So we were able to infiltrate um all the way up to the 100red-year storm which is I think 8 and a half and change inches in 24 hours. Um so that all gets directed to two sediment 4 bays
which are those two little basin looking um images before the actual basin itself. Um and that's due to the sandy soil conditions. Um it's called rapid infiltration and we have to have two forms of pre-treatment. Um that
infiltration basin allows for total suspended solids to drop out um ground water to recharge into the ground and also um treats for I believe it's phosphorus I forget the percentages but phosphorus
and nitrogen. Um it also has a foot of freeboard so that in the 100year storm it's not right at the top of the basin. Um that is the area is there's a so there's
a 17 by7 garden shed um as part of the revisions we brought water and electricity overhead electric >> overhead and that's within 300 ft right >> of the road. Yes. >> So he's going to have to go to see the historical >> Yep. And there's been discussion at that
point. >> All right. They they I talked to him yesterday. I'm sorry. And they say you should be have a letter because he's he's okay with I show him everything. >> Okay. I don't know that we've gotten a letter yet, but we'll we'll look for it. >> Yes. I'll open the file. >> You do have a letter. It's in the file
on the hard drive. >> Thank you. >> Thank you, Daniel. >> Um so now, yeah, we have a water service going to it and the overhead electrical. >> Um the highway had requested that there's be a paved apron.
That was after we submitted these revised plans. So, but we're completely fine with doing a paved apron and it'll prevent any gravel from coming out on the road um from tracking out onto uh Plymouth Street. >> Right. That was his concern. I spoke to him earlier. >> Okay.
>> And uh he said that 10 foot I think he said 10 foot. Does that sound right? >> Yeah. To the right away >> which is typical of what other people have done on the street. >> Yep. Uh he also wanted to make sure that we were uh including the fact that uh he was going to be responsible for anything
dragged out onto 106, you know, as terms of cleanup. >> Yep. >> Cuz that's always a problem in a lot that isn't paved. Yep. >> You're always dragging something out onto the street. >> Um >> that apron will help with that as well. It'll keep the gravel >> Yeah. If if it if it becomes
problematic, then we may need to want to do something a little additional, >> a little rumble strip or something. >> Yep. And this is this is just I just want to comment this is like the final condition. We have a temporary during construction, we have a temporary
>> um pad that's a more rugged rock and it'll scrub the tires of the trucks as they come in and out. >> So that that's construction period and then this is more final. Well, I think what he was talking about was if if the apron didn't suffice that we might be looking to have that added beyond the
apron. >> Yeah. >> Uh there was also a question that came up at the last meeting about the two trees out front. Those are still both scheduled to be removed in order to facilitate the access way. >> Yeah. Because of the location of the
sidewalk and crosswalk and sign and the neighboring septic and >> y >> their driveway, we tried to try to center this one between all those three things. >> I don't know if you spoke to the highway severe, but I did. >> I didn't speak directly. I just >> he was okay with those trees being removed.
>> Okay. Excellent. >> Thank you. Um for construction period, we do um have proposed the silt sacks which will go in catch basins which >> Yeah, you're going to have to do that. >> Yeah. To protect the catch bas. So
that's on there as well. Um no on-site waste water. So we have a port body proposed which got correspondence with the board of health that happened previously. >> They they apologize if I'm repeating anything. >> No, I'm glad to have you say it. He's
okay. >> Um, we discussed on Tuesday at conservation the material storage bins. Uh, they put a condition in because one of them was labeled compost. Um, the condition was that it wasn't any bioolid type compost, which part will be fine by
us. Um, a lot of the area other than the driveway is going to be like plant sale and display. In the rear there's a like nursery grow area. Um and
that's where >> there any chemicals or anything like that used on the plants when you're growing? >> No, if it was um that was a point of discussion during conservation. Um a lot of the sales are potted or root ball plants. So if there is like a starter
fertiliz fertilizer used, it's local very local to the plant itself. It's not like a you know fertilizing the whole field. >> Okay. Um, so it's more like just this plant needs a little help here because it came off a truck. Uh, very localized.
Um, let's see here. As I said, PGB engineering reviewed. Um, believe you have his comment letter saying we addressed his comments. >> Y. >> Um, we do provide a high point at the rightway line. So that'll keep any of
our sightes water from going into Pulma Street. Uh so it's pitched from the property line back towards that inpation basin. So that'll capture that will actually help with the um any sediment too.
>> But we know how sediment does happen. Um and I'm assuming that most of any sediment that would be created would be from the transporting local materials in and out. >> Um after everything's stabilized like so
for once the site the drainage basin and everything stabilized construction kind of ceases. >> Yeah. >> That gravel that gravel drive is going to get very packed down. Um and I would be you don't see a lot of track out from once it's once it's compacted. It's probably that first >> until it gets
>> until it gets nice and compacted that it's a dense grade top layer and that's typically what uh contractors use for right before their pavement. So they use a coarser gravel dense grade and then >> and then their pavement. Um so once that gets packed down, it really sets in. Um,
but yeah, if anything was to, you'd really have to have some stuff fall off in the entrance, a fall off a truck in the entrance for some stuff that's being trucked in there to cause any sediment. >> And then, like I said, it's pitching back towards our site. So, then it's
going into the sediment for base, which have to get cleaned out after that. Um sil fence is wrapping around the all the disturbed area which is you know most locations around the 50 foot buffer
with for wetlands. Um we have a snow storage area back by the turnaround. Um just plowing and uh if you have to pile it up and then that turn around will also not only for
the ladder truck but for vehicles delivering points and things like that. That's a perfect turnaround for them. The ladder truck's larger than what we anticipate going there for a vehicle. Um we provide 10 parking spaces, material,
um plant display area. We tried to keep it on towards the post office side um with conservation in mind. Just trying to keep everything as far as we could within reason to the um to the wetlands. Um and then just trying to get that
storm water all centrally located towards the good material. Um I think that's the gist of it. for answer any questions. >> Anybody have anything or any concerns or anything?
>> Uh to well so on the the letter from PG Engineering uh just so everybody can hear it. So there's no exterior lighting going anywhere on the >> And then the other question he asked, do we have a drawing of the the shed
that you propose? I uploaded uh some images of a typical one, but we don't have like >> they're in the file. And it's not a >> should be its own little um if it's its own folder or if it's just >> I found them. >> Thank you.
>> And this is through discussion with the historic commission as well. >> And this is what the historic commission saw in bouquet. >> Yes. >> Okay. All right. Are you >> He likes it because it's old style look. Yeah. >> And this is just like the style, if you will. It's 17 by 17, so it's not like
you're not going to get like major blinds or anything, but it's along those lines. >> That was from historic discussions. >> Okay. That look nice. >> That's an historic area in Hingo. I pulled it up out of there. >> Oh, nice. >> Yep.
>> Um, are you a sign? Did I see a sign on that? >> We did not. I have a proposed sign. Um, do you have I'd have to look up the plan, but um Oh, this is a historic >> Y letter.
>> Oh, >> no concern. >> Should I read it in? >> Oh, yeah. Couldn't read it. >> Okay. the historical commission um of Halifax sent a letter on October 14th um with
regards to the two sheds that we just had a picture up on the screen a few minutes ago, the proposed shed and signage on 539 Plymouth Street. Um but we don't have signage yet. Correct. >> Not on this plan. When I talked to him historical, he say to me to if I doing
the sign to do the same thing everybody has has on town like the white ones >> with black brothers. >> Yeah, that's why he say to me when historical >> that's why I was asking. >> Yes. Yes. But I maybe he addresses them in here. On behalf of the Halifax Historical District Commission members
John Chay and Kevin Chay, the Historic District Commission met on October 14th, 2025 to review your proposed shed and signage for 539 Thunder Street with Sam, applicant owner of Naturebound Garden Landscaping Incorporated. At this time,
the commission approves the proposal proposal of what was shared and does not foresee any concerns with the proposed shed or sign provided the final installation adheres to the building design and materials presented at the meeting. Pine board construction natural
wood finish approximately 17 by 17. A sign consistent with the existing district style featuring white posts and traditional non-illuminated design. We appreciate meeting with Sam to ensure the project complements the character of Halifax's historic district and look
forward to finalizing approval once reviewed by the full commission. Sincerely, John Chai. >> Just as a little followup to the sign, that's still a separate permit through the building department. Okay. >> What about uh the lights? I have to get
a separate I got to put lights. Got to get that per correct. >> That would be here with you. Okay. Yeah, we have some relatively strict lighting. >> Okay. >> So, that's that's important. You're going to light it up.
>> And you know, even now, I mean, if you were operating at 5:00, you're going to have some lights in there. >> Yeah. >> So, you're going to have to come in with a plan. >> Yep. >> Yeah. We'll do later for the light. You'll have to do a reapplication fee and modification.
>> Um, what do you think? >> Uh, I think at this point we'd have to do it later because I don't >> Yeah, that's fine. >> Yeah. I mean, you're not ready to do it now. >> Yeah. Yeah. Yes. And I I want to >> You got to, you know, look at the bylaws for the direction of the lighting.
>> Yeah. You do it. Yeah. >> The lumens, the whole >> Yeah. Yeah. We work with a few companies that check out this with lighting plans as well. So, just just to be clear, if we were to approve this, it's going to be approved without any lighting. >> Yep. >> Okay.
>> But inside the shed have light, correct? >> Yeah. I don't think that's a problem. >> That's okay. >> But are you going to have like What about exterior light on the building just as long as it's I mean, should we specify? I'm just thinking we should talk about it.
Are we talking spotlights on either side? I mean, what if you put spotlights on >> Yeah. I mean, all sides, you know? >> Yeah, that's tough because I mean, >> is there like a safety? >> Yeah. I I I want to say something typical of a >> of a of of a residence, >> but you know, what's typical today? I
don't know. >> Um, >> depends. >> Yeah. I'd say, you know, a regular porch light. >> Porch light >> which would go with the historical nature of it. >> Yeah. I wouldn't have a problem with a flood light, but um >> just >> at least one for to illuminate
>> like minimal. >> Yeah. >> Okay. And we can get you can get a plan for the other lights. It's going to be next year anyways. You know what I mean? >> Yeah. >> So, yeah. >> Yeah. >> Okay. >> That'll be great. >> Okay. >> Do you want
>> I have a couple questions whenever you're ready. >> We're ready. Uh how about can we talked before maybe in previous meeting we have hours of operation >> s good point
>> uh hours of race 7 what's what's uh like coming like 7 to 5 7 to 6 whatever you guys I'm going to leave up to you guys whatever everybody else >> you know you know 7 to 7 is typical but >> yeah but without light right now this time of No, we're not going to be
>> Oh, you're not going to be open until >> And then seasonally get >> We can get that. >> Yeah. >> You might want to run some underground like wires while you're digging up the site, some conduits for them to get out back.
>> That's a good idea. Yeah. >> Yeah. Get your >> Otherwise, you're going to have to go through the concrete or not concrete. >> You're going to have to put your >> Yeah, that's a good idea. >> We do that. >> But you need a plan. But you still need a plan for first so you know we're going to direct us. >> But if it was under there at least they
can come back with a plan. >> We do next driveway something. You know what I mean? So so we have the idea. Yeah. >> I like your plan. >> I think too if uh if there are going to be like you said hours of operation when when it does get dark early that there
is uh like in the letter says uh power and light will be needed for operation. any any lights uh should be shielded or any future lights on the property should be shielded from the residents and the >> that's all
yeah >> make sure that correct >> especially for the residents next door >> with LED lighting now you can cut everything off pretty good >> what else do you got for it >> I'd like to know if uh the actual uh
fire chief like he has done in the past is actually sent a letter in. >> Yes. Yes, he did. >> Backing off would be okay. Usually they do require a turning radius, but if if it's okay with the fire chief that uh
they can pull in back out back up into a turnaround area and then pull out straight cuz that is a very very busy uh section up there. >> He did he did send a letter B. Do you want me to read it? >> Okay. >> Yeah.
>> Yeah. >> Uh, yes, please. >> Okay. >> I I would appreciate that. >> Yeah. Um, hello. The the fire department is okay with this plan as long as nothing is stored or placed in the turnaround area. Regards, Chief Mike
Witham. >> Okay, great. Thank you. >> You're welcome. >> Did you see the highway department's letters, Bart? >> Uh, yes, I did. Um, I'm trying to think of anything we haven't covered.
>> I'm going to get my notes up from the last minute to conservation. >> She was preparing a letter at I don't know, but we got one from them. >> It was just on Tuesday. So, >> yeah, >> they voted to uh approve the NOI and so >> yeah. Yeah, she she the admin confirmed.
I have that too. >> Yeah, I just sent this email. >> Read that now. >> Yeah, sure. >> Okay. >> Um, if I could ask, are there any going to be any vehicles stored on the property overnight?
>> Maybe it would be true. Maybe it would be true like the trucks I have for the nursery. You know what I mean? >> Just the nursery. I guess I don't consider that unusual, but >> yeah, >> it's not going to be some some
[Music] >> uh 350 >> with an F350. >> I'm not talking about trailers or anything. >> Yeah. >> You have an F350 and an F-650? Is that what you said? >> Yeah, I'm going to buy one. I have now I
have a 350. When things start going, if I make money, I'll buy a 650. You know what I mean? It's all about making the white man. I love it. >> Especially for the workouts. Yeah. >> You know. >> Yes. Okay.
>> Um >> Okay. I'm going to read the uh conservation letter into record. Um good afternoon. Please note at the commission um 11420 25 meeting regarding 539 Plymouth Street, the board voted the following.
539 Plymouth Street was an NOI hearing and a motion was made to approve the notice of intent for 539 Plymouth Street with special conditions that no bioolids be stored on the property and to clean up the debris within the buffer zones.
Um, the NOI seems to have stated that it says to construct a landscape plant nursery with supply bins, gravel access drive, parking for 10 cars, and a garden shed on the commercial business zone section of the property. Portions of the
drive, part of the display area. The garden shed and associated clearing and grading are located within 100 ft of the wetlands. All in favor? Three to zero. Um on the storm water management peer
review, a motion was made to approve storm water management for 539 Plymouth Street with special condition that PGB engineering do site visits and inspections. Um 3 to zero vote by the conservation
commission. You good with that, Brett? >> Yes. Yes. >> You bet. >> Um Oh, and then I was looking for brought up the question about the trees and that's why I tried to follow
up on that today. >> Okay. Brett, so that you know, I spoke with uh Steve Haywood who called me this afternoon concerning the trees that you had some concern about up front. >> Nope. >> They they are in the layout, the town layout, but he was uh actually uh
enthusiastic about them coming down. >> So they're okay. >> Yes, they're not going to come down. >> Yeah. Yes. It's going to be white. >> So, and he was fine with it. He he didn't think they were in good enough shape to worry about.
>> I'm paraphrasing a little here, but is is just the runoff water going to be enough water to supply all those the stock and uh all the trees and bushes and whatnot or is there not going to be
any water run to the property? We we do have a proposed water service coming from um P Street that was part of this revised plan set. >> Do you want me to go back to that plan?
>> Uh no, that's okay. As long as it just I probably just missed it, but uh >> it's okay. >> It seemed like uh you almost have to have water. You're going to have, you know, live plants, shrubs, >> you might even want to put a well in. I was gonna say we were gonna explore the future
>> possibility of an irrigation wall. >> Now, good luck. >> Have some experience there. >> You know, it's failed. It's gone. >> This is the old plan. >> That's maybe why
there is Can you see that or do you need any pluses? >> It's a pretty small line. Can you can you point out where the water line? >> Um, so the water line comes from Mr. Street. Uh, Mr. G, I don't know if you can see what I'm doing, but um,
>> I don't know why that happened. >> Is it a touch screen? >> Yeah. >> Sorry. Uh, so it comes out of Pullman Street. We'd have to verify where the water man is. Um, but we know it's on that side of the street because the hydrants are on that side of the street. >> Um, and then it just kind of towards the left side of the entrance way straight
up into the um towards the dark shed. >> Okay. >> And it's just a single line. So, it has it's abbreviated WS for water service. >> Are you planning to heat that shed? >> Not maybe in the future. Not right now. I >> was going to say you got to keep that water line warm.
>> Yeah, I might I might heat it. I mean, wrap it, but >> um again with any piping that you're going to need to water anything out back should be laid up at least the conduits before you uh do all the gravel. >> Yeah, we probably run those out of the
gravel anyway just to keep truck loads off of them. >> Oh, right. >> Yeah. But I do appreciate the settlement. Um >> I think the only note that I had on this to look at were the historical and the conservation
>> conservation. Yeah, that was my recollection and fire department was >> fire turn around was the big discussion last time. >> Yeah. Yeah. Turn around and like I said Bernard brought up the trees >> trees that >> and now now we've added the uh the apron
>> and we're all good with the turnar around. So, um, and and the other condition we the highway wanted us to put in was the fact that it was their responsibility to maintain the the roadway from anything that was dragged out onto the roadway.
>> I wrote that as one of my conditions. >> Okay. >> Should we open it to the public? >> Um, >> yeah, it's a hearing. >> So, does any anybody have any questions, concerns? >> Yeah. uh Howard Randle 563 representing Rancho
Realy Trust uh as a butters in the back here. Um, are there any setbacks to the property line for the activity to take place on this >> the I don't know what the setback is off of
that but >> also >> what we're talking about is the containment structures probably because that's the only thing on that side. So, the the material storage is 17.9 ft off the property line adjacent to the post office. Um, did you say your last name
is Randall, sir? >> Yes. >> Um, so it would be the width of the post office and then 18 ft from your property. >> Can you point to his property for me? >> That Thank you. >> Um, and then the direct abuting to his
property is here, which is the nursery area. And there's no concrete structure or shed or anything here. Um, and it would be generally I mean you can see the tree line here. Um, I'm sure we
could leave a buffer >> leave a trees buffer between that line and any nursery work. >> Is is the property leased or who's who do I sue? You're going immediately to that?
>> No. Well, I I ultimately I'm I've been to all three meetings. I guess having started out my 30-year political career on the planning board of this town, I was surprised that there is notification
on the special hearing for this. But we're here uh only because of uh getting a notice to the conservation hearing. Um is is this being done under an agricultural exemption? I was surprised
that um >> special permit from zoning board of appeals >> zoning board of appeals. Interesting. Okay. >> Because as I read your table of use the sales it's essentially a sales room is it
under 1677. >> I do um of the zoning [Music] But I bet you I can find one. >> Did Did their vote
say what they were giving a varian? >> That's what we're looking for. >> Yeah. >> I I I remember reading it. I just don't I don't want to >> because it it allows farms as we know. But then it's a salesman stand for the
display of sale of horicultural or horiculture products. The major portion of which is grown in producer. >> Yeah, that came from the zoning agent. >> Oh, wait a minute. All right. So, back.
Hold on. [Music] I've recorded this >> commercial business. >> Oh, okay. Commercial. >> What was the date of the record? I would assume that >> any appeal is gone. >> September 12th.
>> September 12th. >> And what is it? April 16th. >> Yeah. But it was recorded on September 12th. Y >> um on April 16th, 2025, Kyle Garini and Samaron Marorrow, 1474 South Street,
Bridgewater, Mass. Um at a meeting held on Monday, April 14th, 2025, the Halifax Zoning Board of Appeals voted to grant your petition number ZBA 25-3 to operate a nursery in a business zone set to be located at 539
Plymouth Street, Halifax, Mass. said property is owned by Charles Callahan as shown on assessor's map 71 lot 2 book 51380 page 181 there um the reason the building
inspector had given it um a denial letter in March 2025 was to send it to the zoning board of appeals for a special permit for 1677 table of use regulations of the town of Halifax requiring a special permit to
operate a plant nursery and a business zone. Special permit to construct a sales room for the sale of horicultural goods. The board voted unanimously 50 to grant your variance and special
permit for petition numbers EBA 253 with all five voting members Kosiah Nzalla, Gerald Joy, Peter Parcelin, Tina Kenyan, and Robert Jargon in favor. The special permit variance was granted based on the testimony presented at the hearing. Any
changes from what was presented and approved must be brought back before the zoning board of appeals. Please be advised that all variances and/or special permits shall comply with all the rules, regulations, and codes of the town of Halifax. This decision shall not take effect until a copy of this
decision certified by the town clerk to affect the 20 days have elapsed since this decision was filed in the office of the town clerk without any appeal having been dismissed or denied has been recorded in the Plymouth County registry of deeds or with the assistant registar
of the land court for Plymouth County and being a certified copy indicating such a registry recording has been fil filed sorry with the board. >> So, has it been filed? >> Yep. On the 12th of September.
>> Okay. >> What's the date on that letter? >> The date on the letter was um April 16, 2025. >> But the recording is >> But the recording at the registry of needs happened on September 12, 2025 at
3:18 p.m. >> Okay. Thank you. Do you want the book and page? >> No, thanks. >> Do you >> book 60332 page? >> All right. Now I have to go in 236.
>> That's what it looks like. >> Thank you. >> Two what? >> 236. >> Okay. >> You bet. >> So that's a youth variance. >> That's correct. >> Have you seen many of those? >> Uh recently I think that we have.
Where's the public in that process? If you guys can give it away. >> Well, not the zoning board of appeals gives those. >> Yeah. Okay. Seems strange to me. It's only 30 years of public life, 20
years for the state's largest public law firm. Okay. Any plans to gate the property after hours to limit access? >> Haven't discussed that. Is that anything
you're thinking about doing? >> Haven't we thought about it, but we could. It's preferable. >> Yeah. >> And will the applicant be the owner of the property when this takes force? And >> no, this this this is not
the owner of the property. Correct. >> Correct. >> Yeah. >> The owner is leasing this section of his property. >> I I assume it's leasing, right? >> Yes. >> And one owners falls to the person
leasing the property. If he violates any of your conditions, do they fall to the leasing? I would say it falls to the I want to think it falls to the owner of the property. >> Is the ownership here?
>> No. >> I because typically any violations fall back on the property owner. >> I think so. >> But you haven't seen the lease. >> No, I I at least I haven't.
>> I haven't. But we should because actually any application that comes in front of us should have a purchase and sale or some type of lease in order to grant. >> Isn't that part of our bylaws? >> Well, especially where we're where we're granting it to the applicant and not the
owner. >> Yeah, >> potentially. So, um I guess site plan I'll read site plan. I think you'd probably want me to read site plan out loud, right? 16728. >> Yep.
>> 16728 site plan requirements. No permit shall be granted for any commercial, industrial, business, institutional, apartment, multi-dwelling, municipal, or school building, or public utility structure. And none of the above classes
of structures shall be constructed or externally enlarged. And no such use shall be expanded or established in an existing building, or lot not therefore to use for such purposes except in conformity with a site plan bearing an endorsement of approval by the planning
board. said site plan shall show the owner of wreck, location, zone boundary lines, easements or other legal restrictions, exact location of buildings on the lot with side, front and rear dimensions, lot dimensions, topography, adjacent public ways,
location of off- streetet parking, lighting, utility system, surface drainage, traffic flow, location and nature of open spaces with specific notations as to landscaping, locus plan, and other details deemed necessary by the planning. board. The planning board
may wave or substantially reduce the site plan submission requirements for projects having limited or minor impacts consistent with the purposes of the chapter. A applicants shall submit an original and nine copies of their site plan to the town clerk who shall give
the applicant a dated receipt. Within four days, the town clerk shall transmit one copy of each to the planning board, the board of health, the building inspector, the highway survy, the water commissioners, the zoning administrator, the board of appeals, the conservation commission and board of
selectman and shall transmit written notice of the availability of the plans to the fire and police departments within 30 days of filing such application. The review boards and officers shall evaluate the application and the site plan with regard to the
conditions and standards set forth in the chapter related agency regulations and policies. Shall submit comments to the planning board or take any action thereon. The planning board shall not act without considering the reports of the review boards and officers unless 30
days from the date of filing have passed without receipt of such reports. The planning board shall note major recommendations of the review boards and office officers in its decision and shall explain any major divergence from such recommendations.
D. Failure of the planning board to act within 45 days of the filing of the application shall be deemed approval of the application and site plan. E. where a proposed development also falls under subdivision control. The applicant shall include information required for a definitive group plan according to the
current rules and regulations for the subdivision of land. However, planning board endorsement under this chapter shall not constitute approval under the subdivision control law. >> Um, do you want me to keep going? Yeah. >> No, you don't need to. >> Okay.
>> Just I would think the lease is the critical element here. It it brings up an interesting point. Typically, the land owner is applying for all variances, all because they're the owner of record.
>> Um I I think I'm just thinking on the fly here, maybe we ought to bounce this off of council to make sure we're doing it correctly in terms of >> I would make that as a motion >> in terms of ownership and and the lease
agreement and see if there's any So moved. >> That was quick. How about you? >> Um I really believe that it needs to be. >> Yeah. I I think where the question's been brought up, I think due diligence we should at least look into it.
>> Um I I need a second if anybody's willing to second it. >> Did we I wasn't on the board then, but did the other nursery in town did we have them do we have their lease and all this stuff? Did >> Here you go. >> Here we go. >> That was before me. Um really in all honesty
>> cuz they're renting that property. >> Yep. >> Yeah. >> In all honesty that um didn't really go through the full site plan the way it was supposed to against what I thought. >> Just why I look at it too much who presented that. Well, I >> it was only three members that night.
It was myself, Bert, um Gainer, and Rick M. Yeah. Um, I mean, I'd rather be safe than sorry, and I will second that motion if it needs a second, but it just seems unfair. C, >> can I speak quickly? I have police. I do have police. I have police already. I
don't want to hear. >> This isn't any way, shape, or form a denial. This is to protect the town of >> I just want to be sure we're doing it correctly. That's do it correctly to everybody, though, right? >> I absolutely agree with that. I >> If you did another one a couple years ago, do the same thing. >> I said no.
>> Yeah. Well, I mean, >> well, it's just two make a mistake made or whatever before. You just want to make sure you want to make sure it's being done and they're they're part of that of the nursery. That's bad, too, right? >> Can we ask your name for the record? >> Steve Holland.
>> Okay, that I'm just asking cuz that's procedurals. I donate a lot to the town. Y >> and I live in the town. >> Well, I get it. That's great. But I I'm al also stating that I 100% didn't like how that last one went and I was very vocal about that.
>> But he's he's he works at that nursery though, right? >> Bas have to excuse yourself or you can be on the board and do that or >> Well, he hasn't done anything to recuse that needs to be recused yet. So, >> no, but he's assemble.
>> Yeah. So, it's okay, Steve. It's okay. >> Point taken. >> It's okay. um whatever happened with that sighting is is in a sense irrelevant to this particular agree but it's just >> I mean if there was something done inappropriately there that's another
issue completely >> we're dealing with what we have in front of us >> and and I I sincerely believe that we should just at least approach council with it to be sure that we're doing something correctly and and for your protection as well. Um,
and we do have a motion in front of us. We have a second to refer to councel. Uh, I'm going to ask for a vote. Um, I'm going to start with Amy. >> Yes. >> Myself, Tom. Yes. >> Yes. >> Jamie. >> Yes.
>> Bruce. Um, Bert, do you want to vote on this? There was some question. I don't think there's an issue here, but it's up to you. >> Yes. >> Okay. unanimous to refer to councel um
just just to be sure we're >> looking at everything we should be looking at >> in in that inquiry uh form I I think if the question should be asked also then it if all the permits the uh
special permits the uh all the different things that do they run with the with the applicant >> well at That's >> he leaves and moves the business or does it run? >> Yeah, >> that that's that's what prompted my concern about sending it to council.
Does it toll when right it right >> I think in this situation just is a little bit in my eyes just is a little bit different as well where it is a mixed commercial residency where it's not subdivided. Um, again, I've been
vocal about the fact that that I didn't I didn't like how that last one went, and I'm not going to get involved with saying that, but that was a a full commercial property versus um this property where it's not subdivided and the whole thing back and
forth. So, I have questions about it, but just for the record, and everybody knows, I mean, you can look back at the video. I said no to that other one. >> Well, but it gets a little even a little grayer because when the zoning enforcement officer
>> wrote his denial, he didn't include any other issues. He just included the fact that they needed a special permit. So that tends to preclude some of this stuff. That's why we need some legal advice here. So >> at the end of the day, so the lease, if they're doing all the paperwork,
>> is that okay? Yeah, the question is I'm assuming yes, but we still need to make sure with council. That's the that's the question. >> Should should it have been done through the owners of the property, which is now a question in my mind. >> So, we're going we're going to send that
off and get it back as quickly as we can and try to get this resolved for you. >> You need to get the the contract in place. >> They might. >> Yeah, >> they might. We'll figure out get a formal document. >> Yep. Don't uh >> yeah anything
so we can refer it to council. Yes. >> In all honesty Sam and it might be a little bit of protection for you too just so that if you don't start making I mean you've already put money into the plans but if you all of a sudden built it all and then we have issue it's also protecting you. >> I know the thing is too like I'm just
trying to do this. You know what I mean? I've been here for so many times. I wish this I wish this will bring it up to me like on my last meeting because right now I'm going to the winter and every time next time I come it's going to be something else going to bring it up. I'm not just just agreed but I I like you
guys to say okay if you got everything okay >> that's what we're trying to do. >> Yes, but let's say you guys you guys welcome and say everything's okay and we okay because what about now? We're going to have to get another meeting again for this. >> Yeah. And we also need another
Well, right now I think sitewise everything is >> it's just a matter of legality wise I'm guessing is this the biggest thing just trying to figure out if I want to be next year on the match and that be okay to open
>> I don't think that >> is this is this referring to council something that could be uh conditioned >> condition that satisfies council >> I wouldn't be comfortable with that >> just to figure it out >> it's a good question but I I personality council with
>> and one last question. I I I respect what he's trying to do and what you're trying to do, but I I'm simply representing a butter, if you will. And uh where does the lighting stand? >> I'm sorry.
>> Is that it? the light >> that come later if he wants to put >> he would have to put it together >> or >> or amend his >> or amend the existing now while it's still open >> open. >> That's a that's a good point. It saves
you another filing. >> Uh but we think we need another extension. >> We do. >> I just move on. You know I mean I just point you guys right. We we we get it, >> but >> we want to do it as right as we can.
>> Something has been brought to our attention and and it we need to deal with it. >> It's a legitimate question. >> So, we need um a 30-day extension because your uh site plan review is up on 11:15.
>> Yes. Need to come in and leave a request with >> So, is 30 days Uh I don't know when when this will be done, you know, like now. >> Well, we'll send it off. I mean, it's it's not going to happen tomorrow
because nobody's here. Um so it'll go off the first of the week and try to get it back from the attorney be well before the next meeting at least. >> This is just the ZBA we're talking about, correct? Getting the special permit. Is that what you're >> No, he's he has a special permit. >> He has a special permit. What we're
looking to make sure is that the that the special promo is issued to the right people. >> That's exactly that's what I'm getting at. Correct. That's that's all it is. Not all of everything that we've approved, but yes. Yes. Okay. >> And and if the lease is an issue, it
continue to hear until the next meeting. >> Yes. We're getting a just one. >> We're getting a site plan extension right now cuz it was going to be >> continue the healing until we get on next. >> Oh, we can. Yeah. >> Yeah.
>> Site playwise everything's been >> answered, but we need to make sure this, you know, legal corporation rents from their business. So, it'll be a different person anyways normally, right? >> I I'm sorry. I didn't hear that. Would it normally be a corporation that rents from like, you know, say I own a piece
of property, my realy trust would be the one that that'd be owning the property and then the business would be rented. It' be a different person anyways, wouldn't it? >> Yeah. But that's the question. >> Yes. >> Whether it should be the owners >> and then then lease it out.
>> Yeah. But the owner can just be the name. You know what I'm saying? >> I'm a realy trust can own it. >> Yeah. Oh, yeah. >> Not the person. >> No. Yeah. Yeah. Great. That's 99% of the No, no, >> they have the variance. That's the question. What is the variance? >> No, I know. But in every every business,
that's who's doing it. >> Typically, there's not a variance in place for a building, right? Like the building's there. >> A trust owns it and the company rents from that. It's already in use. >> This is going for a different use for permit is what the question
>> and go right down 106 with a million people like that. >> You got a bunch of building going on right there. is not the only one that's doing it. >> Correct. >> Yep. >> Nobody's arguing that. Just the question came up and we have to address it. >> Exactly. I just have to address it just
to be, you know, informed on it. >> My my guess is >> probably not an issue. But that said, you need to ask the question. >> We have an avatar here questioning it. >> Exactly. >> We're not sure how to answer. >> Exactly. Exactly. Not sure how to answer it. This is the right.
>> I'm not I'm not an attorney. >> I can tell you how the lights have to get wired in the parking lot. >> Wife and sister-in-law. >> Okay. Um I make a motion to give a 30-day extension um from November 15th
making a December 15th expiration date 2025 for PSPR-25-4 539 Plymouth Street. >> We have a motion. Do we have a second? >> I'll second. moves and seconded for a 30-day extension to
December 15th. >> December 15th, 2025. >> All those in favor? Because we have to a Zoomer, we need a roll call vote. Mr. Ganer. >> Uh, yes.
>> Mr. Sylvester, >> yes. >> Mr. Walsh, >> yes. >> Mr. Troop, >> yes. >> Myself, Tomas, >> yes. Okay. But we'll put you on the agenda for the next meeting. >> When is the next meeting? >> Two weeks. >> 20.
>> Thank you, J. >> Thank you. [Applause] >> I'll make you a copy and we're going to need your signature on it. I make a motion to have um 539 Plymouth Street PSPR2-3 um on the agenda for November 20th,
2025. Does that work for you by the way? No plans to go away for the holiday or anything? >> Yeah, I'm going away, but I can't go away right now. I can't. I just >> need you need to sign this.
We have a motion in front of the board to place 539 Plymouth Street on the agenda for November 20th. Do I have a second? >> Second. >> Moved and seconded. We have a roll call vote. Mr. Gainer, >> Mr. Sylvester, >> yes.
>> Mr. Walsh, >> yes. >> Mr. Troop, >> yes. >> Myself, Tomas, yes. Unanimous. >> Very good. I'm going to make you a coffee. >> We're going to take a five minute break here and then get back at it.
>> The date of the extension, >> your next meeting is what? >> The next meeting is the 20th of November. The extension will run until the 15th of December. >> Okay. My name's Kyle. [Music]
>> 7:00. >> Yes. [Music] >> Jump over. >> We're over here now. Sorry. >> Stay 200 ft within 100 ft. >> All right. Now that we're all back
together again. >> Next thing on our agenda is a discussion about the estimate for Midland General Contractors for the traffic signal system at 314 Plymouth Street. Just a refresher. Um they were asking about the
potential of getting the uh temporary pin occupancy based on the fact that they're having so much difficulty getting a mast and arm for one of the traffic signals. And we indicated that uh we would want some assurance that uh
the project would be completed should a temporary certificate of occupancy be issued. and we asked uh to get an estimate uh for what the cost of that equipment might be and we received one from Midland uh and we had a partial
response from our uh review engineer. >> Want me to take care of it? >> Yes, please. Bell traffic signal maintenance company which is a uh company from 41 more roadway industrial park um Massachusetts
has given an estimate uh for item number 815.01 which is a traffic signal system for $106,000. Um I'm not sure what the is means on that
>> one. I think you said line per what >> for for the conduit. Oh, for that >> yeah I don't know what that means but it says e LS I believe. So I don't know what that means. Bart, do you know >> what an LS? Okay.
>> I don't know. Item 811.32 S. I I mean I know that I'm just reading it out loud for CL just to be >> SD2.031 031, which is a 24x 24 PB with F
and C. And that's $2,950 each. And then I have um an F/I-3 in um SCH80 PVC conduit in GC.
>> $38 per linear foot. >> Price includes drilled cord, peer mast arm, foundation, complete Standard pedestal foundations and traffic control box foundation with pad. Price excludes trench excavation, backfill, removal of
excavated material, soil sample, borings, restoration of surfaces, safety controls, material testing, highway guide signs, utility fees as builts, sales tax, and police details. Price is valid through May 9th, 2025. And I'm
going to guess that he means 2026, but we'd need that typo cuz that's that I mean we should have that as a 26 and not a 25 to protect ourselves cuz say we go to do it and they say, "Oh, well that was only good
until May 20." You know, I would have it updated. >> Yeah. Um I think we were talking about the cost of a project plus. >> Well, it's the proposal's dated 49, so they're saying it's only good. I >> 59. So I don't think we can change it.
It's all Yeah. Right. >> I think we just add a >> Yeah. increase. >> Yeah. We're gonna >> So just for the bond. That's all we're trying to do. >> Yeah. Just for the bond. Yeah. Exactly. >> Um I mean he can do a cash bond if he wants but typically wouldn't. >> Um
>> Yeah. And like the schedule 80 that's just saying per lineal foot, >> you know. I don't know if that's installed or not. So it's that's just >> just to buy it. Yeah. >> Yeah. >> But then >> Yeah. He did say excluding trenching and >> bagfill. >> We could just give a number, can't we?
>> Yeah, exactly. >> We're at 106,38. Just say 250. >> Although I think everything's in I believe they said everything's on the ground. They're just setting the system up, though. They're just taking down what's there and putting up the new >> correct. So that's already done. >> The pads there.
>> Yes. So that means Yes. The piping is there already, too. >> Yeah. Yeah. So, um Patrick Bren, um Brennan sent a letter that says, um, "Hi, Danielle. I do not have much experience with this type of work, so I am not very versed on the estimated
cost. I also did not find these item numbers on the latest Mass. cost estimating website. However, I know that Bell Traffic Signal is Mass DOT's contract, so I believe that their quote is likely correct. I don't feel comfortable with likely correct. Um, I
think we should find out who to send it out to for maybe another quote. >> Well, Belle would be the one to probably send us. >> I know, but if we're going to be doing a bond and making sure that everything's correct, we really should have somebody that's an expert because just as a note,
I mean, we all don't know what SD2 031 and and $38 for linear foot. How many is that? >> That's a pull box. the uh second item, but the question the whole box is already in. >> I'm assuming I think everything's in place. We That's the one question we
want answered. Just is that in place? Is it just this traffic signal system they're talking about? >> I think it's just >> So, you're saying we should ask men a couple questions. Is that what >> I I think so. Yeah. I just asked a couple of questions like this 106 is that installed? >> Are the pull boxes in place? You know
what I mean? I'm assuming the pull box and the condo are already in place. They cross the road. So the question is the traffic signal system is that just materials only or is that installed? Uh what does it say? Price includes drilled cord pier mass ar complete standard parcels. Does it say installed in here?
>> Drilled pier m foundation complete foundations control box. This looks like it's just >> um >> trench. >> This looks like it's possibly >> Yeah. >> Excavated material, soil sample, borings, restoration of services, safety
controls, material testing, handling signs, utility fees, as bills, seals, tax, and police details. I find it hard to believe that that stuff isn't already in, but we need some clarification. >> Yeah, just a little bit of clarification. I'm assuming the 106 is in installed because they're not
excluding it, but they're not al because but they're also not stating it there. But that makes me think that they're installing it for the 106. Yeah. >> So that's just a matter of adding a multiplier to it that a safe multiplier to it. >> Yeah. Which is typical of any bonding. Yes. >> You're always going to do that. >> Yes. >> Yeah.
>> Yeah. So, uh why don't we ask them to come in to the next meeting and in the meantime we send uh try to get some indication of who to send something out to. Maybe we may ask Pastor Brennan if he could forward it to Belle. Um, >> well, Belle is the person who gave the
quote, so maybe we could find that. >> He said, did he didn't actually say he got a quote from Belle, >> but was it? >> I think he reviewed it. Let's see. >> Oh, yeah. It was Yeah. >> Yeah. This is Belle's quote to Midland Construction. >> Yeah. >> Yeah. Right. Is there anything else in
the >> I don't know. >> So, basically, we're asking Midland or Bell What what's left and what's that cost? Yeah, because this is an old >> Yeah, I I have all of them because this is I think we get them in here.
>> Yeah, this is from April. So, it's a matter of, you know, if the conduits are in the >> Yeah, >> the bases are in, you know, everything's in place. It's just a matter of the traffic signal system. >> Is that include labor? Does it not? >> You know, a few questions. So we at
least have a, you know, >> I don't want it to be, you know, $200,000, you know, that says 106. >> Yeah. We don't want to get to the end there and say we have to finish it. >> Exactly. >> We've been down that road, no pun intended, before.
>> All right. So, let's get a motion to ask somebody from Midland to come in and talk to us about this quote. >> I will make a motion. >> Do I have a second? >> Second. It's been moved and seconded to request Midland to send a representative to our next meeting or a follow-up
meeting to uh discuss the traffic control vote. >> Roll call. >> Roll call vote. Mr. Gainer, >> um I would guess uh based on the fact
too that uh from what I understand the discussion from you had that been ordered. Well, so the May 2025 date is probably correct where it's already been ordered and they're waiting for a
report to come in. >> Oh my gosh, that's a really good point. >> The number is is is correct and and or the date is correct on that matter. Uh again, this is just to ensure the bond would be held to to cover the to
cover the costs of of if if it has to be replaced if they don't come through with a with a signal there. >> Right. So, uh, yes, I I would, uh, I would vote yes to have, uh, Midland come in to, uh, to explain
BA basically, uh, in in Trumbo, correct me if I'm wrong, doesn't the, uh, don't they have to agree to the bond amount also? So, for us to say, >> oh, no, no, they they have to agree to it. $10,000. If if they said, "No, uh,
we're not going to regulate $10,000," we should get some kind of response from from the company. >> Well, if if they were not to agree, if we would not come to agreement on a bond amount, then we would not give any temporary certificate of occupancy.
That's the >> car the Yeah. >> Not that we're going to do that anyway. Am I okay to do a site visit just to see what's there? And I this is what I do. So it's like I know exactly how it's been done. I can look at everything's
here. Like this just they're putting up the mask. Like I'll know right away looking at this. This is my land. >> Absolutely. It's a little confusing up there, too, because you've got the road originally was going to be put in by the developer of the storage facility, and then
it was not going to be completed because that was not going to go forward and they were only going to complete the road up to the entrance to the restaurant or Starbucks. I was trying not to name it, but it's Starbucks. Um, and now I don't know who's doing what.
So, >> okay. So it's a it's a valid >> I know what this is I I can easily take a look at this you know the way this way will be informed on everything and I can say yes and this is done that's done you know that's not done
>> how much how much better could that be >> utilize what we've got here >> so Bert made a huge good point because this this here um quote was given on April 9th 2025 and it already is expired
like I I was thinking of it more on >> I thought it's already ordered. >> It's ordered. Yeah. And of course, this when they courted it back in April and now they're going to delay. >> Well, yeah, true. But it does say price is valid until 59 2025. Well, you need to see something that says that this is
the price that they already purchased it by this time as well. Correct. Just just to make sure, you know what I mean? If things are, >> you know, things really haven't gone up much and things have only come down fortunately recently. But that said, >> you never know. It's you get quotes.
>> You just want to make sure that we have a reason. >> Exactly. Yeah. Absolutely. >> So, we have a motion. So, I don't believe we voted on it. Correct. >> Only Bart said yes. >> Bert said yes. >> And then we just went back to discussion. >> Okay. I I just want to make sure we follow up with our vote here.
>> Yep. >> Uh, yes. >> Bruce. Jimmy. >> Yes. >> Yes. >> Tom, yes. Unanimous. >> All right. Plenty of information. Where is this at at Starbucks? >> Yes. >> Is it a crossing light or are we going
to be treated to another stoplight? >> No, it's it's the repositioning of the existing signal. >> They've got it for stop and shot. >> Yes, there's a they've got it set up temporarily at this point, but they have and I guess it's typical of what's going
on. Masks and arms for those types of things are really on back order. You could probably >> I'm pretty sure at the last meeting they said everything was done. They're just waiting to put the mask and arms up. But you know, >> and writing would be good. >> Exactly. But Exactly. >> So, >> well, we can get super technical when we
get ready if, in fact, we do think about signing off on a TCO. Um, so we need to do a little research. They need to work at this a little harder. >> Yeah. And I think that there's other things on the site that need to still be answered and all that.
>> Correct. Yeah. I mean, as I recall, they were talking about not opening until sometime in the spring. >> Yeah, I think they mentioned April, March, April, something. >> Yeah, March or April or something like that. So, there's a little time. >> So, okay. >> Okay.
>> We can say goodbye to that one for now. >> Um, the next item on it is some a decision letter for 590 Maza Street. Um, we have a decision letter, but one of the things they were supposed to do was present us with a plan so we could sign
off on the plan as well. Um, I personally reluctant to sign off on anything until they fulfill what they said they were going to do. >> Agreed. >> I don't see why they don't take care of that. That doesn't seem like a big issue. >> Yeah. Well, we need the plan to be here,
too, because part of the decision letter, which I'm in the wrong place, um >> was to to have the plan presented. Yeah. >> So, um I don't know that we need a vote on that, but >> No. Do we have to send them a letter to ask them for a plan uh plan? Do we just wait till they bring it in or how does
that work? >> Asking for knowledge. We should probably uh alert them to the fact that we because it was on the agenda that we did not sign the letter because they did not fulfill their obligation of presenting the plan. >> Yeah. So, we want to make sure that this plan doesn't have that roof over the
exterior part. And you want to read this because we never read this indirect. Sure. >> Okay. >> And this is the proposed letter. So, if anybody sees anything that should be added or subtracted, >> then write it. Ready? >> Yep. >> Okay. October 29th, 2025. Um, proposed
decision letter from Matt McCaulay of 590 Ponson Street, Halifax, Mass 02338. Dear Mr. Macaulay. At a meeting held on Thursday, October 16th, 2025, the Halifax Planning Board voted 5 to0 to grant the site plan review of
application for plan number OE-4152 dated 31425 for PSPR 254, which is the application number. Site plan application was submitted on July
29th, 2025 by Outback Engineering on behalf of the property owner Dan McCaulay to redevelop the existing building into an event space and coffee house said to be located at 590 Mont Pona Street, Halifax, Massachusetts, as shown on Assess's map 19, lot 63, book
597, page 48 with the following conditions as listed. One, there will be no seating on the deck and the deck will remain unenced. Removal of the roof from the plans that are being approved needs to be shown.
Two, there will be no exterior bar on the deck, portable or otherwise. Three, there will be no service at all on the deck. Four, there will be a maximum of 50 people allowed in the building plus four employees. Five, there will be 27 parking spaces
and two handicap spaces. Six, tables need to be laid out on another plan of the coffee shop. Seven, all events are to be catered. Eight, seating of 50 people will be for special events only and the coffee shop is to be closed
during special events. There will be no valet parking. Um, in making its decision, the planning board reviewed the criteria listed in chapter 16728H of the code of Halif um, code of the town of Halifax as part of site plan review and was assured that
the use of the property was reasonable based on the criteria listed in the bylaw. Any change in the use, the scope of the use, or the location of the business will require a new modified or modified site plan review and approval. and rel any relief requested by the
applicant which is not expressly granted a hairunder is hereby denied. The following are the votes of each planning board member on the application and it's a five to zero. So all of us were here and we all voted yes. >> Okay. Um >> wasn't there something too about maximum
amount of people on the property? >> I was thinking that as you were reading it. I think at any time that the occupancy cuz they were talking about um you know maybe if they had a very small function they could still have some occupancy in the shop or spread it out
but I think we I recall we discussed >> a maximum occupancy at any time at 50 >> yeah that's the accuracy for the building >> yeah I think we should revise the >> the letter >> to include that >> okay
>> I mean cuz he could have the coffee shop open and that just can't have a special set of special event just the the end of the day it's 50 people that's 50 people >> no matter how you do it you know what I mean >> well 50 plus four the four >> correct exactly
>> Tom I don't think it's revise it I think it's just completed because >> Yeah it was just >> Yeah yeah yeah well no revise what's in front of us That's all. That's what I mean. >> Oh, okay. >> Yeah.
>> The only other question I have is um when does this application expire? >> We already voted it. So, it's not about like the application expiring. What we're doing right now is we're
stating that there's an incomplete application and uh >> he didn't fulfill our >> we voted in favor of or or not because we voted in favor of it. If we had an incomplete application in front of us that then
>> we had conditions. >> It's not valid. It's not valid as far as I'm concerned, you know. >> Yeah. Well, yeah. Well, that's kind of what we're saying. Yeah, >> the conditions were that he had to present these things and he has not done that.
>> So he cannot proceed. >> It's not completed if they haven't followed through with all the requirements of any application, not just theirs, but anybody's application in process. >> Well, so >> I so I totally agree. So let me like um
I understand what you're saying. My thought process on the thing is that we approve their application with stipulations and now they have to come through with the stipulated things in order to have their approval cuz they're not change. Yeah, >> they technically
>> But I see what you're saying. >> I think those Yes. What I'm saying exactly that you know those stipulations they're all great but if we have an invalid application then just because we five to zero to zero.
>> If they don't have a completed application, I I believe it's it would be null and >> it isn't so much the application for it. It's it's the fact that they did not follow through with the stipulations that we voted that night. So
technically, they cannot proceed. I mean, they can't get a building permit unless they satisfy the conditions. >> Yeah, we haven't signed anything >> and we haven't signed anything. So, they can't go to get a building permit. >> That's what I mean. We're all saying the same thing. >> Yeah.
>> Yeah. That's why we're not signing it. >> Yeah. >> Yes. It should be complete and and up to date. Like any application, if it requires nine sets of plans of what the what the finished layout's going to be, and they don't provide the nine sets of
plans with what the finished layout's going to be, then as far as I'm concerned, it's not in the board. >> Even though we voted 50, it's incomplete. is not even what the requirements. >> We we have not signed it and it is not authorized until we sign it. Yeah.
>> And it we won't sign it until the conditions are met. >> Yeah. And one of them is that we need the updated site plan and then the interior tables because we don't have that. >> And was there extension until any you
know they were was but when they were what date were they extended till? Well, they weren't. We actually signed it. I mean, we voted. So, they're good except that they can't proceed until they fulfill the >> All right. Gotcha. >> So, they have to get that plan in showing that the roof isn't on the deck.
And then they also have to get in the tables for the coffee shop. >> Okay. Yes. Very good. >> Yeah. So, we can just verify the >> We went through all of these at the last meeting with them. So, you'll certainly know what's required. >> Yeah. >> Yeah. And we haven't heard a thing from
them. So, that has to >> Yes. Exactly. >> I'm looking for the other window to circle for Danielle. >> Oh, right here. >> Okay. >> All right. So, I think we're good with that, right? >> Yeah. >> Did >> Did we need to vote to send them a
notification? >> We should. Yes. I'll make a motion to um send notification to Matt McCaulay regarding um incomplete PSP 254 conditions and um
that we didn't sign the um decision letter due to the fact that there are incomplete items such as there will be no seating um sorry uh removal of the roof from the plans that are um so that we have that on file and that we
need a layout for the coffee shop um in our hands. >> Yeah, it was approved for the conditions that these things would be taken. >> Danielle, I put it back in the signatures thing and I also put the extension we had signed tonight in the
signatures folder. Okay. >> So, we have a motion. We need a second. Thank you. >> I'll second. >> We have a motion and a second. to send a letter to say what Amy said >> to complete the application in order for
them to get a decision letter. >> Right. >> Okay. >> All those in favor, roll call vote. Miss Truth, >> yes. >> Myself, Tom, yes. >> Jamie Walsh, >> yes. >> Bruce Sylvester, >> yes. >> Burk, >> yes. >> Yes. Unanimous. Thank you.
>> Uh, okay. That takes care of that. We have some bills, but >> I would like to recuse myself from >> But before we do that, >> Mr. Ala, >> I'm Tom Al, 320 Kona Street. I just wanted to give you an update as to uh
the status of uh the drainage and the uh approachment and all that. So, um the drainage I met with Joe Pek and his contractor and what they decided to do is to um uh excavate the pipes and put in um crush stone or or some sort of
stone uh and then also put in uh uh drains along the pipe so that the water drains into the pipes and goes into the golf course. >> Okay. Uh so we've allowed them up to uh May 31st, 2026 >> to complete that >> to complete that.
>> Um also, uh Mr. White, I think, has satisfied the encroachment. So, uh he's no longer encroaching. I I don't believe so. >> Just looking from the street, it looks pretty good. >> Yeah, it looks nice. Looks really nice. Um, and then the the only question that I have is uh were we able to find uh the
plans the approved plans for uh the uh storage facility? >> Uh that is a good question. Danielle, are you still there? >> Yep. >> I didn't hear a lot of enthusiasm with that. What' you say?
>> Tom, >> I'm going to assume you haven't had any luck finding those sign plans. >> I have the ones that are on my computer that I was looking at earlier. Um I don't think Chelsea was able to find them on her end either. So I could print
11 by7s on Monday. >> Okay. >> Of plans that I have. um the latest updated approved plans. >> If you have them electronically, can you send them to um >> to uh >> Caesar?
>> Hm. >> Caesar so that we can have it. >> Well, either Caesar or um to cons Oh, to the board of health so she can print them. >> But are those the >> Yeah, you can do that. >> Are they signed? >> Are those the signed final plans? Because that's what I was just about to
ask her. Do Do you know off hand if those were signed? the signed ones because this one this was before my time so I'd have to look and see. >> Yes, before I went to >> Of course you had to put me on the spot here.
>> Um >> that's our number one job. Daniel >> Yes, you are. >> Uh let's see. Um, this might take me a few minutes because like I told you, this wasn't always 3:18. So now I got to go back. >> Oh yeah, that's right. That that
generates a lot of confusion. You're right. Good point. >> Yep. >> True story, Jamie. Right there. >> Thanks, Jamie. >> Good job. >> One second. because they're doing an awful lot of
work up there and just want to make sure that it's what you what you approved. >> Yeah, >> agreed. >> Well, especially since we have >> go out of this one. >> I don't like all that wast. See that?
True story. That one. Yeah. >> Thank you. >> I like the blank check. Especially let's go back to that. >> Um we should have that all whited out. I mean blacked out the um account numbers on the checks. Wisp.
>> That's just the application. >> Yeah, >> I'm going to go off. >> So, I I mean I see I have plans here. I don't >> It was >> I think these are signed. >> It was 2023. >> Hold on.
>> I believe they should be from March of 2023. See 3:15. >> Sorry, I'm used to having dual screens here. So, this is [Music] >> all right. No rush here. Behind my
>> Oh, yeah. It's good size. There's always when I look at the agenda and I say, "Oh, this is a light agenda. >> This looks like the server at my office." Oh my god. >> Boulders everywhere. >> I'm going to try and just drop them in
the ar >> Oh, thank you. >> Good. >> So, you should be able to just open them. Give me one second. Um, >> I don't know what that is. >> All right, there's already a file in the hard drive for 318.
Um, so I'm just going to drop them right in that file. >> That was the A and I >> All right, there we go. Should be in there now. >> Thank you. >> Are they on the 318?
>> Yeah. And it says 0 and 314 street. And >> I'm going to imagine it would have today's date on it. >> No, she said what was it? 320 March 23.
>> Did you find it? >> I hope so. >> It looks like it, isn't it? >> I didn't know any. I thought Danielle was controlling it. >> Oh yeah, it's me. >> Scroll.
>> What's the date? I'm going to scrolling up. >> Yeah, 36. But so I don't know. >> I think did you did you go in the subfolder because you don't want to go in the subfolder. >> Okay. >> So 318 Plymouth Street RJ LLC that
folder. >> True storage. That one. >> Yeah. Just send that one down. >> Yeah. And then it's right on that. And there's two other folders in there, but I just I didn't put it in those folders. It should be right by the drainage report. >> Is that the one? >> It's the first regular file underneath
the file. I mean I mean first regular document underneath the sub files, correct? >> Yeah, it says 0314 Columbus on the street. >> All right. Yeah, got the right one. Thank you for clarification. >> Oh, what are we doing? >> Oh, we got
>> We don't want to see that. >> All right, let me go back. >> That's not it. Okay, I'm just going to start right here. And there it is. Open it up. So, it's not the signed plan. And I
don't remember if we've had if if we had any um and I'm just saying this out loud. I'm not saying it to you necessarily, Danielle. Just to be clarification. I just wanted to make sure I don't know if any changes were made from this. I don't remember that
part. >> No, that that >> because what makes me nervous is that the planes they were using, they thought there was an easement there. Yeah. >> Yeah. Oh, yeah. I I remember that. Yeah. >> Well, it was definitely on the plan, but nobody actually had any.
>> Do you want me to add the decision letter in there, too? >> Um, you might as well have it in there so you can do that. But, um, I don't. Thank you, Daniel. I assume the larger building is the
twostory building, right? >> Right. >> So that shows the drain up there, but that's not separate. The ship >> cuz uh there was a contractor in the office today when I happened to be here asking about that building and he was concerned about fire rating the doors
for the for the storage units. And then the question came up, uh, that thing with two floors was almost 9,000 square feet, I think. And, uh, >> that would have to be sprinkled anyway. >> Mhm.
>> 50 by 180. >> 9,000. >> What's that? >> 9,000 square ft. Yeah, I I I'm It was definitely over. >> Yeah, I'm pretty sure it was 9,000 when I did the quick math. >> In Halifax, I think it's 15,000, isn't
it? >> No, that's for the size of the building. But as far as uh sprinkling goes, 7,500 square ft go through >> that under the building that does that. It's not >> I was going to say, oh my god, I just
put that in. little house. >> Remember when >> I remember when >> Yeah. >> Um >> I don't know if this is the same though. That's the thing cuz I don't know if there was any. >> We'd have to go back and hunt through
the meetings which >> and see. >> I don't think he started the buildings yet, right? I >> No, I don't think so. >> I couldn't see anything there. >> I think he has the uh drainage and everything. >> Yeah. Well, the plans you guys saw showed an easement right there. And this
one doesn't show it, right? >> I don't see any. It >> shows a drainage up above. >> Yeah, draining. >> Yeah, >> but no easement. >> He gave um the planning board car blanch in terms of site visits. Anytime anybody
wants to go out there, I would just put a caveat on that to let them know that you're coming. >> Yeah, there's no easement on this plan. Um, again though, with the signed plan. >> Yeah, but you guys weren't really
signing all the plans in those days. Now we're signing every copy. >> We were signing them. >> You were signing all the copies. >> Yeah. >> Okay. I thought that was not happening at one point, but I wasn't here. So, >> I always had plans signed that way.
>> Should they require him to come in here and present? >> I don't know. Well, I know that there was plans that was signed, but it's a lot of >> typically, at least in the past, there used to be the requirement to provide
nine copies. Um, but lately, I think we've been signing four full copies. >> No, we've been we passing them at all. >> Yeah. But, but not all, but not nine. >> No, we really didn't. Even the last at one point we did but and then I think we said we indeed
>> even the last thing that we did have signed we had like a whole >> I don't even remember how many passing copies. >> Oh I thought it was more >> I think we were signing >> there was like nine pages on each thing
but I think it was only like three copies >> three or four with >> Oh I see what you mean. I don't know. I think even >> Mr. Bill, I think you were even kind of surprised that uh Mr. White didn't have the uh the sign letter.
>> Yeah. >> Oh, the decision letter. >> The decision letter, right? >> Yeah. He didn't have anything. And and to that point, without a sign, you don't know if he's working on an old plan, a new plan, a revised plan, a pre-revised plan, or what the heck. >> And that's what I'm concerned about, you know. >> Me, too.
>> Yeah. >> Can we ask him to come in? Is that out of the norm for us or >> Yeah, we could ask him if he has a signed plan so he could come in with it. Um, one of the things that happened here was the the move when everything had moved
upstairs or downstairs. A lot of things got misplaced. Uh, so far plans, >> but the the board here is giving him Kaj Block to do whatever he wants at this point. And and this poor guy that was that's trying to do something, he has to jump through the hoops. I'm not arguing
that. I'm I'm saying, you know, one of the reasons we can't immediately pull up a signed plan has been this problem. But, you know, hopefully he has a signed plan that he can bring into us. >> Who did the plans? >> Uh, no, that was SCA.
>> Silva. Yeah. >> Yeah. Cuz he did it for the PEX, right? That's who does their work. I'm pretty sure it was Silva. >> Yeah. >> Yeah. We literally asked Silva to send us a copy. >> So, the last updated part was on 3323,
but I don't remember if there was any ones after that now. I mean, we've gone through so many applications over the last several years. I can't remember if the last one. So, we'd have to look at meetings to make sure. >> Well, we also, if we can find the decision letter, the date of the decision, the decision,
>> what's the date on the decision letter? Because it's immediately after the 3rd of >> It's not. It's May. It's May of 2023. >> So, you know, >> so there's two months that went by. >> There could be another plan. Yeah. I I
have no history with it. So, I I don't know. Hate to see. >> I think you were elected right as it was coming or you must have been Daniela. Did you put that decision letter in here? I don't see it, but I have it somewhere.
>> I think it's down the bottom. Correct. Is that down the bottom? >> Oh, yeah. >> Sorry. I see it now. May 10th, right before the election. >> Yeah. Okay. [Music] >> At a meeting held on April 20th.
Good point. File number 9813000. Two-story building, 18,000 foot building to be located at 0314. >> Does it refer to the plan? >> Um, nope. >> It should refer to the plan with a date. Oh,
>> file number 981 >> revision on March 6, 2023. >> So that >> should be the plan. >> That should be the plan. >> Oh, so it is right there. >> Yep. >> Yep. >> And back to the plan.
If I'm I thought it was the third on this plan. >> It is the third. >> Third. Yeah. >> Oh, no. >> It's the sixth is when they >> So, that's the plan. >> Yeah. So, that's the plan. >> So, we need to get you a copy of that.
>> Yeah. So, he was using and he's using a different plan than this. >> Yeah. Because the other one clearly showed an easement and I don't see it on this. Not my not that my vision's that great, but >> So, let's hope that that was the only change. Um, I'll make a motion right now to send
to the owner, um, I believe Tracy White, is that correct? Tracy White, um, for 318 Plymouth Street the plan from 36 2023 um, along with a decision letter from the planning board to and um, make sure
that his plans are um, >> are the same >> are the same. So, if we can get him a copy of that and decision letter, I believe we should mail it to be sure. >> Oh, we could ask him to come in. >> We can ask him to come in on >> bring the plan he's working with. >> Okay.
>> Yeah. Yeah. >> Okay. So then I retract that start of motion and I would say that um Danielle, can we make sure that this is plan um this plan is printed in full in um three
copies for the next uh meeting on the 20th and invite Tracy White to come in for 318 Plymouth Street clarification. >> Yeah. And ask him to bring the copy of the plan he's working with. Yeah, >> I can do that. I'm gonna have to ask um
Peggy to show me how to print on her big printer. Um but do you want me to see if he can come in before that? >> That's the next meeting. >> No, I I know. Just I mean just into the office to bring it in. >> Yeah, except that we won't be
in in meeting um to discuss it. >> Oh, I just mean I I mean I could get you an answer sooner and then >> Yeah. Yeah. I mean ask him if Absolutely. you could, separate from the motion, uh, >> ask him if he could come in. >> Uh, we we'll leave the motion as it is
to come in at the next meeting. If we're satisfied prior to that, that's different. But I I'd rather have everybody here. >> I want Maybe we should put it in. How about we do this? Why don't we send them a email that says, "Please tell us what >> Yeah, you may want to
>> plan your um date and number you're using." >> I'd rather have him come in. >> I would too, but we might as well put this in writing. I mean, if he's using the wrong plan, we need >> Should we have him stop before he continues? >> We need clarification.
>> Let's send him a better uh a little different wording on that letter. >> It has come to our attention that there may be a discrepancy in terms of the plan you are now using for the construction of the storage facilities. We would like to verify that we're all
working with the same plan. Could you please bring u come to the next meeting uh if not prior to present the plan you're working with so we can verify that you're working with the same plan that we believe is in force
>> that was signed >> that was signed except we don't have a signed copy so I was trying to >> have abody wanting this >> um engineering consultant >> you have a consult >> review on site Pat I don't know if I had a sign copy
but he'd know what the >> cuz he did do a site did do a site visit recently. Correct. >> Yeah. >> Good idea. >> Yeah. I mean he did a site visit. Was this the drawing he had when he was doing it? Did he have a drawing? Did he not? You know. So >> Well, I'm sure I'm sure he had a
subsurface plan with him. I don't know if it's so much the actual construction plan, >> right? But they should all have a 3623 on, >> right? The last of us. Have a >> good night. >> Nice to see you.
>> Yes. >> Thank you very much. >> See you next meeting probably. >> Yeah. >> All right. >> I like the idea of asking Pat and Tracy what plan number they using. Yeah, we can we can reach out to Pat to u to see what he's using,
>> which isn't necessarily what Tracy's using. So, the bottom line is we still have to get Tracy in here to find out what he's using to make sure that it's what we think it is or should >> um I mean, if he wants to, you know, Danielle could certainly contact him and ask him to come in sooner rather than
wait for the next meeting, but I think we should at least take it up at the next meeting when we're all present. Yeah, I think I think I think what Yeah, I think that um he if he comes in earlier, but I definitely want him at the next meeting. >> Yeah, I I think that's the right way to >> if we find out that he's not using the
correct plan, can we tell him to hold off until the 20th? >> Uh yeah, but we'd have to see it first to verify that it's the wrong plan. I mean, he may not know it's the wrong plan is what I'm getting at. >> Well, you sure it was the wrong plan? >> Yeah. Yeah, I I understand. But with with the easement, but I don't know if
it's just the easement or >> Well, either neither he nor him. So, you saw that he has a plan with an easement on it and he might be using that. >> We need him to stop until he comes in here and verifies and has the right plan.
If he has the wrong plan, then he we he needs to he needs to get >> I don't know that the the my my concern is I we don't know that the plan is only deficient in the easement. I'm looking at the structures. He there isn't a whole lot different he could do with the
structures. Um but he could have had a site plan showing that easement that wasn't ultimately done cuz it's definitely not on the final plan. At least I can't see it. Do you want me to pull it up? Well, no. I already pulled it in. It doesn't have an easement on it.
>> Yeah. You know, abuing the algebra property. >> No, it doesn't. >> Yeah. So, >> um >> so whatever plan he's using, I don't know if there's you know, I don't know where it came from, but >> B, do you need me to share the screen?
>> No, that's okay. I'll I'll follow. Let's send him a letter telling him we have concern that uh in terms of the plan he's currently using, there may be some discrepancies. We would like to verify that he's using an accurate plan
and not to proceed um you know without verification that we're all working with the same plan. >> Okay. >> The science plan. A science plan. Yes. A science plan that we can't produce. Are you talking Are you talking the
drainage or you talking the building structures themselves? >> The entire site. I think >> the entire site. >> I I think we do the site. We're going to >> I'm going to see where the water line's coming into because if he has to sprinkle that building, he's going to
bring at least a 6 in pipe. But that that's another question. All right. >> This is another reason, and I'm not trying to slam the selectman here, but they they need to get somebody on board in the building department so that a lot
of these things get taken care of. Complaint. Yeah. a elected official to be checking all this stuff. >> Right. Right. >> Can they hire an interim one? >> They do have an interim one, but
>> who's Hannah? >> Uh, you know, I don't know whose names from car, you know, very limited, you know, >> hours. >> Yeah. >> Yeah. >> And there's only so much you can do. I mean, you know, the building official in this town is also responsible for
zoning. You know, when do you have time to do zoning enforcement? I don't see the waterline. Do you? Is that it? No. >> It might not be on that page. >> And again, that's not really our concern, but you know, just
>> Oh my god. >> All right. >> Yeah. Yeah. John could read it out. Put it all the way down like that. All right, let's let's make sure we have some the wording down here of what we want him to do.
>> Well, first Patrian. >> Yeah, we'll notify Pat to see what plan he's using. Um, we don't necessarily need a motion for that, but in terms of the applicant there, Tracy White, right? Yes, it is
Tracy White. uh to ask him if he would come into our next meeting so that we can verify the plans for the site that he's using are the same as the signed plans that
were >> bring them with it. >> Yes. Yes. And if and then you know we can call them and ask them to come in sooner. I don't know that we need to put that in the in the motion. But we also have to, you know, make some copies, too, so that we're looking at
the same thing. >> Yeah, that's why I asked. >> Well, we can do that in house, so that's a plus. >> And if not, we get them sent out to we print or something. >> Peggy would do it for
>> Peggy will do. Yeah, >> all right. Did >> is that a motion? >> Yes. Second. >> Moved and seconded to notify Mr. White, the committee, with his plan so that we can verify we're all using the same plan.
>> All those in favor? >> Roll call. >> Roll call vote. >> Is he going to stop using the stop building? >> I We're going to get in touch with him. I I I I'll make a point of coming in. >> Hold on. Then we can Can we add to that motion? Can we amend the motion to say
that if it's not the same plan that we need them to stop until >> I don't know that we have the authority authority to do that? >> Well, it's not the If it's not the same, >> we're not we're not the enforcement people. >> So, then we need the building inspector to do that. >> This is this is why I was bringing it up. And
>> I I I think, you know, I if the if the consensus of the board is okay, I can contact him and tell him that. I don't want to throw that on to Danielle. >> Right. I I >> talk talk tell who? >> Uh Tracy White the developer. >> Listen, we got a problem. We think we
have a problem. You might want to hold off doing too much until we verify that we're all on the same page. But as far as the motion to ask them to come in, I think that's separate. >> Correct. >> Yeah. Everybody okay with that? >> Okay. >> All right. >> So, we don't need an amendment after all.
>> No, I I don't think so. I think we let him know. I mean, I we can bring it up to the building inspector, too. But he's going to have no idea what's going on up there. Um I I I don't want to That's not demeaning him. I'm not trying to say he's not capable. I'm just saying he got
thrown into this and to get up to speed is kind of tough. I mean, hell, I'm not up to speed. So, um Amy, >> yes. >> Myself, Tom Williams, yes. Jamie, >> yes. >> Bruce, >> yes. >> Are you still out there, Bert?
I'm here. >> You following along? >> I'm doing the best I can here. >> I keep forgetting you're there. Can I get a Can I get a amen? Or can I get a vote? >> Yes.
>> Yes. Unanimous. Okay, we will follow up and I I will make a point of coming in Monday and getting on to him if I don't see him tomorrow cuz he did give us an open invitation to visit the site at any time. The tricky part is it isn't always easy to get on
the site. >> All right, we have a drill. >> Thank you very much. >> Thank you. >> Take care. >> All right, we have a plan here for um $473.35
for dealia weigh invoice number 568A. >> Killing us over there. >> Um out of the revolving count >> killing you. >> So we have a four person voting.
>> Yes. We need a motion to approve. Did Did you make a motion? >> I believe so. So I made a motion. >> Okay. We need a second to pay the bill. I believe >> for >> um $473.35
to PGB engine. You want me to start over? Oh, that's good. >> PGB engineer. >> I'll second the motion to pay the invoice for 473 and.35. >> Moved and seconded to pay the invoice for deal away.
>> All those in roll call. >> Yes. I was going to say all those in favor, we're going to take a roll call vote. Uh Jamie Walsh, >> yes. >> Amy TR, >> yes. >> Bert Gainner, >> yes. Tom Ilas. Yes.
Unanimous. Yay. [Music] >> I just like showed them all. >> Well, actually, I remembered them. But it's always good. Actually, I was trying. >> But I did I did give you a minute ago. >> I've known Peggy for 25 years. I was
struggling to Who what's her name again? Peggy. Oh, Peggy. [Music] Uh, meeting minutes. Has everybody had a chance to look at the meeting minutes? I know Daniel would like to get these signed and done.
It's going to come in when he gets back. [Music] >> I didn't hear. He said he read um uh October 2nd, 2025 and didn't find any errors. Is that a motion? So moved.
>> Moved and seconded to approve the meeting minutes for 10225. All those in favor? Roll call vote. Mr. Gainer. >> Yes. >> Mr. True. >> Yes. >> Mr. Sylvester. >> Yes. >> Mr. Walsh? >> Yes. >> Mr. Millius? Yes. Yay. One down.
>> How about 918 and 94? I'll make a motion to approve the minutes for September 18th, 2025. >> Moved and moved to approve the minutes for 91825. Do we have a second? >> Second. >> Moved and seconded. A roll call vote.
Mr. Gainer. >> Yes. >> Mr. Sylvester. >> Yes. >> Mr. Walsh? >> Yes. >> Mr. Millius? Yes. M. Troop? >> Yes. >> Unanimous. How about a motion for the meeting minutes of September 4th?
I'll move them. >> Do I have a second? >> I'll second. >> Moved and seconded to approve the minutes for november September 4th, 2025. Roll call vote. Mr. Gainer, >> yes. >> Mr. Sylvester, >> yes. >> Mr. Walsh,
>> yes. >> M. Millius, yes. Mr. TR, >> yes. >> Unanimous. I will now entertain a motion to adjourn. >> Could I actually ask a question first? >> Sure. I have some other business. I'm just curious really quick. So,
>> when it comes to bonds, >> who in the town >> follows up on the bonds? Who's responsible to follow up when there's a bond ticket for say a road or, >> you know, traffic signals or whatnot? >> Planning board is are we the ones that
like are supposed to check up on it and say >> hasn't been done? Who's who's responsible for calling the bond company or >> the the the bond is actually placed with the treasurer? It's not released until we release it and we would have our review engineer
verify that all the work is done which is part of what he's going to do anyway at some point. Uh he has to verify that all the conditions were met. >> I understand that but let's just you have a bond that expires in December. Okay. or what
>> engineer. We would call a review >> before the bond expires. >> Correct. >> Correct. Okay. >> Yes. >> So, this is a really good point. So, you're all done, right? >> Yes. >> You believe you are? >> Yeah. I got a couple more things, but yes, but I'm just curious like in general. So, >> it's Pat Brennan was doing the review
work there, right? >> Yeah. >> Yes. >> So, we would call Pat. We should probably call him now. >> Mhm. >> When do you need them out there? Do you want them out there? >> Oh, yeah. No, it's not just for me. I I'll get my things done. I'm just saying a general a blanketed question. >> Okay. have it on the next agenda is what I meant. >> Oh, yeah. No, we won't wait for that.
We'll wait till I'm just talking general terms. So, and I don't know Danielle, is that something she brings up? Hey, the bond's coming up. Who Who knows the bond's going to expire? Like, expire. We're all coming here like who knows when it's going to expire. You know what I mean? >> Typically, it should be the treasure.
>> Okay. Just just ask the question how we do things in town here >> because it's going to sit with the treasure time for me. So, >> yeah. I I don't like I just was wondering, you know, it can fall through the cracks and once it falls through the cracks and somebody still hasn't finished, all of a sudden he's saying, "Hey, we need a bond." Well, too late. The bond already expired. Call
>> We should put a tickler on it, too, but I don't know that anybody ever does. >> We were supposed to we were supposed actually there is part of the motion was that he would be um finished by November 29th, I believe, this 2025. >> Yes. >> Um so you do you want to have Pat Bron
go out before November 29th? And then um what date is the expiration? >> It's it's the middle of December somewhere there with the bond. So >> you want to be on the agenda for December 4th with Patron and have review so that we can >> Oh, yeah. Absolutely. That's something I'll I'll have to contact. >> Well, we we'll we can do that in the
form of a motion to put you on the agenda for that date. >> Okay. >> To review the the project >> and um yeah, just when you're done >> or you I mean if you so cancel them on Yeah. >> Well, no, that doesn't matter.
I just was, you know, that's a glad you brought up. I got to finish the things cuz Pat said, you know, if you have any LLC things, you got to have another bond. But my thing was like I'm like, well, >> who you know, how does it >> how does it work? You know what I mean? Who's who has a clock? Who's who cell phone saying, "Hey, that bond just expired. Just, you know, it's going to
be expiring. It's supposed to be done by the state." >> They don't all have an expiration date. Some of them are running blonde. It depends on how you how you put it in. >> Oh, that's a good point, too. >> Yeah. I mean, every bond I've ever gotten is either a one year or a three year or 5 year depending on the contract
that I sign. But it's typically >> we try to do a year bond because it's cheaper, right? >> Every year we have to renew it. So just however it's a threeyear bond, a three-year mark comes up just so have someone as a reminder to the town saying, "Hey, you know, this is coming up. They haven't done the work yet."
>> Call the bond company and say, "Hey, >> we want the money. >> We want we want the money. We need to get this done." >> Very good idea. I mean, good point. just was rolling through my head because it's, you know, >> that's how you >> we should verify with the town treasur. >> I do need to get on the >> changes in the treasur's department over
the years, too. But typically, it's the treasurer who monitors them. >> The treasurer does. Okay. >> Cuz they're with her for the for the benefit of the town. >> Sure. I mean, I don't know how many bonds are out there. Probably not many in the town right now if I had to guess. >> No, we weren't taking bonds. Am
>> I the only Am I the only bond in the town right now? No, there's there's a small bond on um what is the road off of Highland? I can't think of it right now. >> Oh, yeah. >> The last one that went in. >> Yeah. >> Maybe. Yeah.
>> Yeah. The leg office. >> Yeah. So, just something cuz it's not it's kind of new to the process just to make sure it doesn't fall through. I'm not worried about daily away, but >> Yeah. For for any other projects. Yeah. >> Yeah. That's awesome. That's a good point. >> We should also have it on um our
calendars when we issue a bond. We should also have our secretary put a reminder on. >> Yeah. We don't always see it though cuz the bond gets doesn't get delivered to us. >> No. Uh oh, interesting point. Yeah. I had a meeting. I should brought the bond here to show that I had it to the town.
But it's just a matter of just just follow up. If you have something that's really big that's going anything little big. It's not like a lot of money. We don't want to pay for anything out of our pocket or just have another road that's sitting there that's not getting done. >> You know what I mean? >> I I think when we get to a point where we're taking a bond from somebody else,
we'll come up with a procedure for for the board here. >> Okay. That's that's okay. Good to know. >> So that we're all on the same page. >> Yes. >> So we'll come up with a procedure. Um >> we need to sign the minutes. Is there I didn't see a signature page.
back. [Applause] >> Oh, yeah. Everybody's on there. Okay. >> Um I do um we do have mail. Um but I will say that there is on Monday night
there is a zoning board meeting for Barn on um 11th. A don't know the details off the top of my head, but they are on on 11th bed. >> Yep. >> Pretty small lots there >> and I don't have them in front of me to
be able to read it off. Well, >> there's a couple of big lots on the left. This one doesn't look blue. I like I can only sign it. >> Yeah, it's my OCD. >> I like that idea though to make um a
good procedure for that. That would be a really good idea, Bruce. Thanks for that. Um, I'll make a motion to put daily away on the December 4th, 2025 um, meeting. And um, I also would say
that it might be a good idea. Yeah. um to >> also just >> when Bruce when you're ready for um PGB you can either call Danielle and have vet her make an appointment for the town
for PGB or you can call me I just call them out >> more efficient for you >> by the 29th and then um >> and then we'll be on that December 4th meeting to square it all away. You know that after we vote, we also send a letter that it needs to go on to the
warrant for May. >> For May, correct? >> Unless we have a special town meeting ahead of that. >> Ah, okay. No. Excellent. >> Cuz then the town formally votes. Yeah. >> To accept it. >> Typically the town likes to do those with the annual top. >> Okay. >> He's very good to work with.
>> Top coat. >> Oh yeah, top coat. Well, we went we walked the road. We did a lot of it. So yeah, he's >> he's excellent rolling down it. Nice and smooth. It's really nice to have that one. It's off to the table. I'm sure
>> my neighbor put out Mike put up. We love you, Bruce and Paula. So, thank you, Bruce and Paula. Mike has all the stuff in a big heart and put it on one of his trees. >> Such a cool guy. >> Well deserve he saved them there. I mean, that was a mess for a long time. >> Yeah, it was wonderful.
>> They Yeah, those pictures of the of the street really really did a nice job down there. Yeah, they t Yeah, TNK did an excellent job. So, anyway, can I make a motion to adjurnn? >> Yes, please. >> Move and seconded to ajourn. Okay, we
got to do a roll call vote quick so we can keep it under two hours. Bert, >> I thought we already adjourned. >> No, no, no. We started to high school. >> Yes. >> Bruce, >> yes. >> Jamie, >> yes. Amy, >> yes. >> Tom, yes. Unanimous. We're out of here.
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