e e e got Julia okay testing it's not working uh testing Can you guys hear me there you go yeah test okay Julia can you hear me Julia can you hear us I can hear you okay perfect hi
jul all right we all ready you have an Alish look today okay uh good evening good evening ladies and gentlemen good evening all right at this
at at this Mo can you guys hear me okay at this moment I called to order the meeting of the Hamilton one Regional School committee and I invite you to join us in the pledge of allegiance aliance to the flag of the United States of America to the Republic
for which it stands one nation God indivisible liy and justice for all okay um before we get started just a reminder that this meeting is um being recorded and live streamed on uh HW cam
on YouTube um and also to let everyone know that we do have a um member of the committee who is remote this evening um Julia Campbell is on the screen on Zoom um that means that our votes will need
to be a roll call vote um we can't we'll start off with an opportunity for Citizens comments um just uh this is just to remind you this is an
opportunity um for citizens to come before the committee and to offer your thoughts it's an opportunity for you to be heard it's an opportunity for uh the committee to listen um we really genuinely appreciate people that are
willing to write to us on email people that are willing to come people that are willing to share their opinions and we value that um I ask that any citizen who wishes to speak would if you're in the room would um approach the podium and when you do
so um when it's your turn um I ask that you provide your name and your uh spell your name so that we can get it correct in the minutes um and I ask that you keep your comments to three minutes um
um and I will ask for someone on the committee to be a timer I get it right David Flo will be our timer and he'll just let you know when you've got about 30 seconds left so you can start wrapping up um all right so if there are any citizens in the room that would like to
make a citizen's comment please go ahead and approach the podium good evening my name is Jeff Austin uh from Hamilton speaking as resident uh good evening members of the school committee super superintendent and members of the public the approach taken by the superintendent school committee
and school building Committee in managing the elementary school project has unfortunately done a disservice to our community from the beginning there's not been a sufficient effort made to involve and engage the public in a meaningful way especially given the significant size long-term impact and financial implications of this project
the site options presented to the public appear to offer choice but in reality the statement of Interest submitted by the to the msba had already defined the scope as consolidation leaving renovation off the table from the start the Ed the education plan developed by the district further reinforced this
limited path by focusing only on consolidation attributes without thoughtfully considering renovation Alternatives it was only after the consolidation analysis was complete that two separate Community polls were conducted both clearly indicating the residents preferred Renovations the
existing neighborhood schools over consolidation despite this clear feedback the community the communities proceeded I'm sorry the Committees proceeded to submit a consolidation plan to the state one the community had already signaled they would not support continuing to allocate funds
toward advancing and promoting a project that lacks public backing raises serious concerns about responsible use of taxpayer money the choice to invest in marketing materials designed to persuade the public that there is only one viable option framing the the decision as Now or Never is troubling it has been
suggested that renovation is not option supported by the msba but in fact it is the education plan submitted that limited the project to consolidation claims that renovation would cost the same as new construction are also premature given that a thorough unbiased renovation analysis has not been pursued
additionally using construction inflation figures selected to cast doubt on renovation Fe feasibility is misleading as those same inflation factors apply equally to new construction finally portraying the msba process as one that could take nearly a decade to revisit oversimplifies the
reality other communities have demonstrated that revised plans particularly those that reflect Community input can gain approval in well well under two years the manner in which this project has been managed has also resulted in unnecessary division within our community something that could have been avoided with more
transparent inclusive and open-minded process thank you thank you for other comments in the room please approach the podium good evening my name is Stephanie Andrews I'm a Hamilton resident I am here speaking tonight on behalf of
building Bright Futures in Hamilton wena I'm the chair of that committee um we're a political action committee and we're focused on passing the resolution for the new elementary school I'm here tonight to thank the superintendent in the school committee for the open and transparent process that brought us to
this point your hard work put the students of the this community or these two communities in the Forefront and you took into consideration the thoughts of our teachers as well so I'd
like to thank you for that process and I hope that together we can build Bright Futures for our students thank you thank you hi my name is Michelle Horan 141 School Street in Hamilton um I just want to Echo what this young woman said
before me just thank the administration and the school committee for putting our communities in the position we are in right now and that is moving our education forward for what is best for our students um as a resident of Hamilton for 31 years and a parent of
four graduates of the district um we know that public education is the foundation of our society um and having been a former member of um school committee um as David pleo often says you don't know what it takes to make
sausage until you're in the Sausage Factory um and I do appreciate the hard work that was done behind the scenes um I do feel that it has been transparent um change is hard um and it will be difficult but the end result will be
what what is need in this community so again I appreciate all your hard work and effort and keep keep the pedal to the metal please thank you thank you U Mr Tracy do we have anyone on Zoom who'd like to offer a public comment we have several people I'm just trying to message some of them to see if they're
here to speak okay um while we're waiting to see what who we have on Zoom is there anyone else in the room here that wants to offer a public comment oh hi I'm sorry I didn't realize okay um Mr chasy I think why don't we do one more here in the room and then we'll go
to zoom okay go ahead I don't mind waiting for Zoom if you want I'm all good no okay Fisher Green Brook Road um I received this in the mail and actually was very happy to receive it because I did not know about the uh School
renovation that happened in PE and I am 100% for excellence in education 100% And that does not matter what kind of building you're in it matters the teachers that you have and the programs
that you have and that does really not have to do with the building except in you know just organizing it well um so I just really wanted to say I Echo well Jeff Austin here who spoke first
um I really don't think that you have listened to the public I think you have invited us to speak but you have not dealt with those issues um my husband stood up here at one of the meetings and asked about the details of the
renovation studies and he was told to go look at the website he could not find them at that time so it's been very difficult actually to get the facts and to have studies has done echoing no from
the residents a demographic study which you asked for to the tune of thousands of dollars and then to have that presented no and then have you wait till the end of the meeting after the evaluation the superintendent to vote no
I mean to vote Yes in spite of the Public's response I think that's an error I think it is disregarding what public public has to say and I actually think that renovation can work based on this study
that was done uh and accomplished in pey so I really encourage us to continue and look at that um thank you very much thank you do and zo would like to
speak no no okay um all right anyone else in the room would like to speak okay um at this point we'll close public comments um and um for I'm not sure how well those people but uh we'll
just let those people on Zoom know that um really the best way to view the meeting is actually on the HW cam um uh YouTube if they if they're wanting to watch the rest of the meeting um thank you to all of you
um all right next on the agenda um we are going to uh I'm ask David pedo to read a portion of the school committee protocols sure uh as elected members of the Hamilton one and Regional school committee we including the superintendent accept the high honor and
trust that has been placed in us to ensure that the students of the district receive the best education possible to that end we hereby com uh commit to the following in the conduct of our business excuse me number 11 uh a school
committee meeting is a business meeting that is held in public not a public meeting the committee will make every effort to ensure meetings are effective and efficient thank you uh Amy is going to read a portion of our um school committee mission
statement the Hamilton Ram Regional School District school committee's mission is to ensure our schools create graduates with a passion for lifelong learning together with the critical skills needed to maximize their potential the Hamilton Wenham Regional
school committee will lead and inspire a district that attracts and retains high quality Educators by acknowledging and respecting their expertise and professionalism thank you um next up um pleased to say that we
have a report from our student representative uh Evie Bernard thank you um hi everyone I'm the junior class president at the high school and today I just wanted to give a quick update on about what our schools have
been up to in the district so to start with Hamilton lham High School um the there was a blood drive hosted on March 12th and there were total of 30 volunteers um Deca members competed at
the states competition and we had 12 12 um groups qualify for the international competition um as we're speaking our school is participating in a March Madness Spirit Week there are four teams
um each named after colleges and we've played pickle ball family fuel Family Family Feud pep and we've had a pep rally um done trivia and tomorrow we have a senior staff basketball game and and we had multiple students um
compete at the greater um Boston Regional History Day competition um and many in six groups will'll advance to the Massachusetts State History Day contest um I'm not gonna talk too much about the high school sports because I
know Mr Jenny Waldo Mr Jenny Waldo will do a better job at summarizing them but we had very Su uh very successful winter season um girls and boys basketball each
um competed in the tournament uh the girls ski team were was Northshore ski League Champs and cheer went to the regional championships and we had spring Sports start on
Monday um moving on to the Middle School um the eighth graders are planning their Washington DC trip uh the National Junior Honor Society hosted a fundraiser raffle and in order to buy raffle T ticket um they had to
bring in school supplies donations and they are all preparing for the mcast in April for winre school for the 100th day of school they hosted a food drive and
collected a total of 351 pounds of food for the Accord food drive or food pantry and um they had an open house on March 18th and um their family music mornings start on March
21st um and they perform the songs that they've been learning in their music classes for Cutler school they had a bash a trash assembly which is an organization that creates musical instruments from recycled materials um they also had a learn the
ropes learn the ropes jump rope assembly on March 17th and also had an open house on March 15 and then lastly for buer um they had a book fair um last
week and second grade art classes have been practicing their origami skills thank you thank you Evie um do any members have questions for eie um I it's not really a question but
I am just really I'm always impressed with the DECA um group um but I think you said 12 going on to the international competition yes yeah it's a big number amazing you happen to know where the international competition is I
believe it's in I knew a couple years ago it was in Orlando but it might be in California this year it's in Florida it's in Florida very very cool thank you um I do want to just say thank you very much for that report it gives us um it's just great to hear it right from a
student and I loved hearing about all the different things going on especially you really put some color into the elementary school ones the um you know the bash the trash sounds really intriguing so thank you very much for that thank you um so um thank you um and
Evie you are um welcome to stay you're also um welcome to hang out a couple minutes until we um have a moment to recognize some of our student athletes and um you're also welcome to head out if you have places to be which you
might totally up to you um thank you for that um next up is the consent agenda does anyone have any items that they would like to have held from the consent agenda NOP
okay um David I move at the Hamilton one Regional school committee uh approve tonight's consent agenda as presented in tonight's meeting agenda second second by Amy kumberg um and we need to do a
roll call uh Julia yes David PLO yes David Frankle yes Amy yes and Dana is a yes and that is unanimous of the five members is present and the motion
passes all right next up we are fortunate enough to have um quite a few student athletes here um Mr Tracy are you gonna do an introduction or are we sure I'm going to introduce our athletic director Craig jaldo to come up and he
will take it from here thank you Mr Tracy members of the school committee um I will not be playing in the teacher student basketball game cuz as you'll find out we're really good uh the students are really good and I'll be keeping score because I don't want Sasha to send one
of my shots back into the third R uh I also take exception with the fact that I'll be better than eie will be at speaking she's incredible so with that said um coming off of what was a bit of a chaotic but highly successful fall um we
had incredible success in all areas of the athletic Department this year um first of all participation was through the roof uh it's the highest participation in the winter we've had uh since about 2016 2017 percentage wise
and I think a lot of that is um we've in the winter a lot of the sports are very specialized right that uh so you know if you play basketball you play basketball if you ski you ski if you're a gymnast you do gymnastics if you're a swimmer you swim it's very specialized um and
we've been able to partner uh with some other schools in the area both as guests and as hosts uh and we thank you for your support of that um that's a CR that's a critical need in our schools these days um just to make sure we have valuable teams we'll be able to do that
in a few cases and that's a real credit not only to the coaches who kind of foster that environment some of which are here tonight but also to the student athletes whether they're going to another school and assimilating into that school's culture or welcoming other schools into ours there's never an Us
and Them mental and I think that partnership and that commitment by the young student athletes we have here today uh really brings a lot of the success that we've had uh whether it's doing community service activities uh whether it's in the classroom with our
academics whether it's how we uh comport ourselves in our sport on uh game days um on the fields and in the pools and on the slopes um and like I said the participation was to the roof we are going to recognize here tonight some incredibly special
uh both individual and group efforts um I say this all the time as a parent of a young man who's a sophomore at a different High School in our league who works very very hard and he's a valuable member to his team he I don't know if he's going to be sitting up here at a school committee meeting at his in um
our town um that doesn't take away from what he did and so what impresses me most about you is the way you represent your teammates um similar to you know accepting other schools into our school and our co-ops you whenever there's a freshman or ninth grader in some cases
an eighth grade waiver you always welcome them and you make them feel a part of what you doing show them the ropes and hopefully that's how we build tradition when the older student athletes in our schools kind of help the younger ones and so as much as anything we're going to say I'm incredibly impressed with all of you for that as
well um we'll start with boys basketball uh who had a 15- win regular season including some incredible home wins against Georgetown who just won the division five state championship um as well as a home win against Manchester made the state tournament packed house
great game lost to an excellent Cathedral High School team um down to the wire Cal first team Allstar was AB Lael and our three captains were AB Lael Lio Mo and Co Cole scanland all three of them are at baseball practice right now um so we congratulate them first year
coach Nikki D Marino a 201 17 graduate I believe and a me and a junior on the 2015 undefeated uh State a title team um he's come back to coach we always love our alumni coming back to help and he did a great
job as did all those young men on that team uh the next team several of which were here tonight um had an incredible year they won the capan league the boy uh the girls basketball teams the first time they've won the league since 2018 um they had an incredible core of
seniors that had played together for a number of years they were all captains Marin Cassidy sad gamber Sasha mgov was here and Annie moan Sasha and Annie were first team Allstars and Sasha was the league MVP it's the first League MVP
we've had since I've been here even when we won the league um several years ago we didn't have that in incredible talent to watch incredible teammate she was very very sick during the state tournament and still gutted out um an incredible performance and helped us in immeasurable ways her and her teammates
were amazing and one of the reasons they were able to come together in jail so well was Mark Cole who's in the back row here uh it's about seventh year with us maybe sixth eth uh sorry it's not a math class um he has been an incredible
Steady Hand for our kids and um you know it it's a very competitive basketball league uh Sometimes some of the other coaches say naughty words but Mark never does he's a good guy uh and he's an incredible coach with our kid so yeah so uh to all the girls basketball players
congratulations we're really um thankful for you and again I won't be playing tomorrow because of them um we have we have uh our chair team who has a special place in my heart uh oftentimes you know they're at our basketball games cheering
on our teams but rarely do they get to go and compete and do their own thing and with Coach pette who's a math teacher at the high school that's always something we stressed from day one with her was look you guys work your tails off and go compete like heck at um your events I was fortunate enough to beat a
couple to watch watch uh the team including captains Emily little and Marin Webster uh Marin's here and we're incredibly grateful for her they made the Regionals for the second year in a row it's the first time in at least 15 years that we've gone back to back and they lost a lot of seniors last year so
the incredible senior leadership of Marin and Emily um you know to take in the new cheerleaders and maybe have to relearn trust among themselves I wouldn't I I Channel my mother uh at your events I watch like this I get very nervous um and it's fun to go up before
and see them all excited and see them right after so I'm going to miss that next year I'm going to miss seeing you but um they had an incredible year as well uh the next team would' like to include here uh or our gymnastics team uh as a team they qualified for the Mia North sectionals I don't recall as a
team us going to the sectionals in a while we've had individuals kind of qualify um they just keep getting better and better and better uh we compete in another League because the capan league doesn't have it and they kind of kicked us up to the big league because we kept winning the small one even though we're the smallest team in that League we
compete and almost pull off a league title every year it's incredible um again channeling my mother I I couldn't even imagine walking on the beam and not falling off and hitting my head so I don't know how they do the things they do it's incredible um Cal first team Allstars were Ren Risa on the uneven
bars and our captains who have been incredible for a number of years now were Julia bile Evelyn duer Alita car and I don't have Amelia's last name I'm sorry it got cut off uh but um like again having gone to those meets and
seeing you guys compete in uh the sectionals was was incredible I don't know how you do what you do thank you for an incredible bunch of years we're incredibly grateful for you um we did have a boy's captain on our hockey team uh at Rockport we compete at Rockport um
and Cooper Miller was our captain he was a goalie the team was a little bit underman this year and as a goalie he sometimes saw 50 or 60 shots a game and even if they lost you know the other coaches would be who was that kid um and Cooper was just had a great High School career he's also a
great golfer uh boys into a track the group that just keeps on going uh for boys and girls this year they had an incredible year in the fall um calop athlete of the meet was Ben Rich an incredible incredible performance I had a friend who was at the meet who was a dad of a kid on another team said who is
this kid he like texted me out of nowhere and he's like I think he just won like seven races in one night I don't know how he did that um just just an incredible career uh Cal first team Allstars uh James Regan in the thousand meters and Ben Rich again who ran a mile
and a two- mile race in the same day and won them both I I don't know how you don't go to and take a nap after that um it it's just it's incredible to watch you run um in the uh in the captains for that team was senior James Regan Ben Rich Martin bomb and Clark GID Clark
Glidden excuse me uh the girls indoor track team also had an incredible year we have a senior Georgia Wilson who is going to compete in college she's amazing to watch if you go to the New Balance Center and you sit up top there's hundreds of kids running around and you try to look for someone it's
hard to find them right but all of a sudden there goes georan and she just stands out among aund kids just a flash of lightning um and she was the Cal athlete of the year she was also the soccer player of the year uh back in the fall other first team Allstars with also
just incredible amazing performances Charlotte Madden in the two mile Georg Wilson in the long jump Georgia was also a state divisional champion in the long jump and our incredible captains again who have been successful their entire career uh and are every bit wonderful people as they are athletes am Myra
Fleming Charlotte Matt and Georgia Wilson thank all you seniors from the track teams I know you'll be competing in the in the spring as well most of you but it's uh been a really fun ride watching you so thank you um the boys and girls ski team's boys and girls ski
is now three years old um we we didn't have it for a long long time and it it's incredibly well participated and there's a lot of kids in it our boy ski team's captains were Cooper bosom and will Totton um we should say we partner with ipswitch we host them it's an incredible
relationship um and the girls team ev's not here but we have some uh they won the league for the second year in a row so like Mass won the league for a hundred years and then here we come and all a sudden we have two League titles some incredible performers on that team Evie Bernard who you saw earlier tonight Avery nissle
Sophie happle and Emma Ryan um they also competed in States and did a great job um we had uh I'm going to skip swim for a minute good on to wrestling we wrestle at Salem High School um and we had uh some incredible performers again we don't have a ton of athletes in these
Sports sometimes but the ones we have are super committed and do a ton to get there captains were Justin bow and Kevin spoon Kevin was a division 2 North sectional champion and both Kevin and Justin were NEC Allstars um let me go back to swim now we have a number members of the swim community
here parents coach and athletes um who just had a marvelous year it was our first year partnering with Manchester they're you know one of the people I would highlight to say how well you welcome that there was definitely some kind of stuff at first about how's this going to work and we're going to swim at your pool and how's everything happening
and it wasn't without like you know one or two things early on but I got a report from the Manchester athletic director who met with her captains who were incredibly happy uh and pleased with the thing they had some questions about next year and can we do this to make it better but ultimately um it was an incredible incredible uh set of
feedback that they gave her from their from one of their Captain's parents same thing um and so I want to certainly recognize all the success we had in the sport of swim this year boys Captain was Colin Conway the boys team won the Cal sportsmanship award which as you know we
take as seriously as anything else um and as a team that takes the whole group uh so all those they were under man they were very competitive this year in a way they weren't in the past and we're excited to see uh how they do going forward as their numbers continue to grow um the girls team it's like a novel
here with how much success we had so bear with me as I read through all these um the Cal swimmer of the year was was Katherine Reid who had an incredible career um coach Angela serel was the female coach of the year um like again a
lot of variables this year welcoming a new team new coach more more athletes and um we had a lot of successes we'll announce here in a second Cal first team Allstars in the 200 medley we Libby McKinnon Sydney hem Zoe celo zaka Sophia
Novak um I might have one of those wrong uh Sophia Novak and then in the 200 in the 200 free and 100 back I have these backwards sorry 200 relay medley Libby
Sydney Zoey and so Sophia Sydney in the 100 breast and uh I think Sophia Zoey and I'm missing I I apologize one of these is written wrong uh but anyway all
those names were First Team all stars and did incredible jobs in in uh your events um if I have the event wrong I truly apologize I have a comma missing here um but again it the from going from where we were last year new coach new co-op and all the individual and team
success as well as the boys sportsmanship award um really spoke to how well all you guys did together the captains are kathern Reid Libby McKinnon Ava Smith and Sydney hem um we're incredibly grateful for you to the seniors we want to wish you good luck we
know some of you are on to uh a lot bigger and better things and uh we can't wait to hear from you and to all the athletes that are coming back across the board we're excited to see where you go in the future I probably exceeded my 15 minutes I'm sorry Mr Tracy just we did too well I apologize for that and um
thank you for having us we're always grateful and um it really is an honor to work for all of you um it's a it's a journey to see you go from your freshman year to now and you're all at different stages and it's wonderful to see so
congratulations thank you thank you would would all the athletes be willing to stand up so we can see all of you and applaud you all the athletes please stand up [Applause] thank you so much if you are willing i'
love it if you guys would come and we could take a picture maybe with the superintendent maybe looks like a big crowd oh our paparazzi's taking G to go in you got to get in there why not it's all about
them there you go there we go awes conratulations good night nice job thanks thank you all and thank you for that that's always a joy to um get to hear
all of the athletes um achievements this year it's really exciting thank you um okay all right next up
um so every year we um provide a one pager um um for the annual town meeting um we discussed uh draft last meeting um and I'll turn it over to Amy and Eric I
don't know there was okay edits done there edits done Eric do you want to take this or you want me to you might as well you made all the edits fantastic so last meeting we reviewed this draft well a different draft uh this is my updated
version some of the things that I addressed were um increasing the visual of our budget increase on the column on the right by using bold and also Bolding the reason behind the budget
increase um I edited the copy on the left hand column um just to clear up some confusion about summer school versus our other efforts and then on the back I changed the photo
out um feedback from the committee was would rather see some indoor learning spaces um and then addressing the amount of copy so I had two versions last time one had a really long amount of copy this there was a
secondary version that was more bulleted um but we had a little copy we wanted to pull over from version one so that box in the bottom left corner is my stab at kind of separating that info just because it's long form written and not a
bullet point um to address a question that I get most frequently Asked um about why we don't just repair both wi and color schools I believe that is it y um I um
well I mean people can ask question I just wanted to start off by saying I I really appreciate a just visual on the back there I appreciated that little box on the bottom because that I think that was I was one of the people that was concerned about it the blending in the way before
so I think this really for me that really solved the um issue so thank you for that um does anyone um basically in order to bring this to uh in a timely manner to the town meeting we need to approve it this
evening um so I think we should start by just does anyone have any questions or or comments about this wh which town meeting what what what's the date of the town meeting April 5th yeah so the towns have requirements about any
documentation that's going to be provided and that's why and that's why we discussed it at the last meeting so that we would have I got it so um I do have a comment the um I I think the Design's excellent so I have no problem with the design I have problem with the
content um um and to um Jeff Austin's point and uh many others um I think there's a strong disputation about how thoroughly Alternatives were
examined um and uh and therefore to present this as as a concrete fact um I think kind of understates to prevent to present what as concrete fact that that um that these will ative scenarios were
fully costed out can you show me where you're pointing to oh right right in the in this box here the price tag is estimated you know that why don't we just repair the schools um and uh and we'd really I don't really
believe that we fully examined all the possible scenarios for repairing the schools so so so after that I'm really just gonna push back in
that the the it is 100% fine to have an opinion that this the school that project that is on the ballot people don't have to vote Yes they can vote no yeah um but it definitely happened that
there were Alternatives that were investigated yes some that definitely happened and it's not okay to imply that that didn't occur because it did I'm not saying that I'm saying there were many that were not um that these I think were
straw horses um that were convenient ways to exclude those possibilities but there are many other much less costly scenarios that were not examined um and the statement is much disputed that no
reimbursement from msba uh can be can be obtained but that's conditional on adhering to an ed plan that was very much built around the Consolidated School so it doesn't acknowledge the ability hang on May I to to alter the Ed
plan to to meet it so other other scenarios I'm going to say one more thing and then I'm going to let other people so the you know what I'm not go ahead you say something a few things one being this is a conversation that we've had
over and over um to bring it up now is just frankly inappropriate the information is out there the statement that is in this document is true whether or not you're of the opinion that the educational plan was written one way or
another that's your opinion but it's not this statement that is in here is true this the purpose of this being on the meeting is to approve it for town meeting this language appeared on one of
the versions we showed last time correct the the version that we discussed last time the concern was literally that it didn't have this colorful box around it I did start to object to it last time too by the way you I'm sorry was this is not I said
I got into objecting to it at the last meeting I thought the objection last time was over how much the percentage of the budget or the percentage of the project that was getting reimbursed I feel like we talked about that but I feel like talk about
this today after two years of this project is just right I I I will say at the last meeting David you actually made a a really I do remember the point about the reimbursement cost and making that clear and that was I think a helpful conversation because that was something
that is could have been could be and was clarified through the conversation to make sure that that information is clear that's a very different kind of a feedback that um so I'm sorry it sounded like David one had something and
Eric has something I just wanted to remind people this only represents what's on the warrant so there's only one article on the warrant for for this so that's all it represents there's no other options that's why they're not there's no other things listed here so the front is the warrant article for the
school budget the back is the warrant article for the school building project um and again people have the opportunity to vote Yes or No it's it's that that's all it represents it's just a representation so people know these are the things from the school side that are on each of the Town
warrants right and and and to be clear the way that the process works is when you do the feasibility study the idea behind the feasibility study is that you will come forth with a proposal for the citizens to decide whether they would
like to pursue or not there isn't a mechanism to provide four or five or 10 fully fleshed out options that's not a possibility so David go ahead oh excuse me I I don't know I don't want I don't think this a proper
time to get too deep into the weeds here but I I guess my first question is like David what's your understanding of what the Ed plan actually is right I've read it I would no no no not not what it says but what it actually is and what it entails on how it came about right
because because there's this dialogue now going that will that's saying that like we're we're getting no reimbursement because of the Ed plan if we just change the Ed plan right that's ignoring what the Ed plan actually is the Ed plan is not taking into any account what any school is whatsoever
it's the leadership team right the the teachers and everyone getting together and saying what what do we see as being the best thing for our students moving forward right what do we see what do we need what are the resources where do we see education going where do we see that
we need these kids to be to to be learning right and where they need to go and what do we need to do to be able to give them those things then after creating this plan with nothing on the board do we then go and actually
investigate how the buildings we have do would or could fit those right so in underst understand to then go back and say well why don't you just change your Ed plan and then we can convert right that's moving backwards right that's
exactly doing everything wrong right I'm not saying that the school building is right you could vote however you want all I'm saying is the the people that we pay we trust with our children's education got together and came up with
this plan that was recognized as being one of the best plans the professionals that do this day in and day out as one of the best Ed plans they had ever seen right that we then made our decisions based off of that Ed plan on
what we feel using the professionals that we hired right to meet those plans right to now go back and say well we could there's cheaper options there were but if we had the opportunity
that's what we were given we're given this opportunity to create the best path forward that we could figure out how to forge for the children in our district and we did that and then we tried to create a plan to
create a school a building environment to actually give them the technology the flexible spaces the uh educational breakout spaces right all of these flexible things that is modern day education that cannot be
cannot be obtained in the current infrastructure we have around right and that's why after all of this Insight all this research was done independently the conclusion came to be the way it is to now go back and
actually say oh if we just change this to fit this right that's moving backwards that's not what we're here for we're here to try and move forward and bring our district going from good good to great right from great to Greater this is the option that's been
voted on many many times that is now on the table it's now on the warrant and this is the information that just as clearly as we possibly can be stating the information of where we are right now and what we're voting on
no I do understand it I think my objection was to the the claimed Alternatives and I think I said specifically last time that are in in in interrogating or engaging with Eric uh on the foundations of where these
numbers came from they were based on rules of thumb averages they weren't based on any Bottoms Up no they were they were created by a professional estimating company yeah using rules of thumb right again David because you
can't do an entire feasibility project because that it's extraord ordinarily expensive and so you can't get the same level of detail for all 14 potential plans that's why you have some of them are estimates you you're not going to
have the same level of detail for a plan right at the beginning stages than you are that's that's why I don't like it being used I don't mind all the rest of it that's that presents what it is okay but when you start putting an argument in into it implicit argument
then I think you overstep the up Mark that's my opinion there's not an argument there's nothing that isn't factual in that statement yeah but it's it represents it gives the appearance that we've said we've examined everything else this was the
only alternative and that simply well it that may be true it isn't to me and it isn't to a lot of other people if you're listen do want to make sure Julia gets if you in fact are listening to the feedback you're getting well so I just
add something to David Poo's point you know I've been going to events like at Cutler when we had the open house and people in opposition of this project always preface when they talk about the Ed plan by saying I really appreciate our Educators and our teachers and what
they've done but and they don't this was such a huge undertaking for the people on the school building committee and to go back at this time and question everything that they've done in all of their expertise I just find incredibly disrespectful sorry Julia Julia did you
have something that you wanted to add really no oh I'm sorry I thought you no I agree I agree with what you just said okay um all right is um let's before we go any further we maybe should just get a motion on the
table so that we have something that we're oh sure uh I approve the I move at the Hamilton winham Regional school committee um vote to approve excuse me the town budget flyer um as presented in
tonight's exhibit do we have a second second second by Amy kumberg um thank you I just think it's good to be in within a motion um does anyone else have any um specific comments
questions things that they on this no I think there's a lot here and it's about as clear as you can make a a novel yeah I think it was into a flyer yeah it
was a lot to put on there um I knew what I was doing when I did when I volunteered Amy to do it um and I really I do really appreciate the effort that went not only in the initial draft but in between that there was it's a lot to revise and I
think um yeah all right anybody else have anything else on this good Julia no okay uh looks like we're ready to vote uh David PLO yes
David Frankle nope uh Amy yes Julia yes Dane as a yes that is four in favor and one oppose and the motion passes thank you for doing it
Amy thank you for reading my chicken scratch thanks Amy yeah thank you guys what facts are draft copies with handwritten stuff so thank you for um all right and that gives you enough time Eric to get it to I can't remember Monday I think it's Hamilton has a very
tight deadline so they want it by um next week okay so I'll send it to the moderators on Monday okay um next up this is just a little bit of housekeeping Eric yeah so we we've actually been through this already this
looks familiar this may look familiar to you um the initial person who was assigned to send us the ICC the in the initial compliance certification this for the high school roof we were accepted in that program we voted this back in December and um the form was
incomplete so that I didn't want to just have to resign a form without bringing it back to the committee to say we have to form uh has been the biggest thing is the project number is has been added on it which uh was missing off the original
um but it comes from the state they sent us one we put it on the agenda voted it and then I'm just going to jump in and just make it clear that we didn't forget to put the no it doesn't come from us yeah it doesn't come from us I was about to harass you guys when we signed it and
sent it back they said oh we forgot to put the project number on there's there's um a little bit different language on there but they all they're all very similar to what was in the the last document and um they're just looking for us to resign a clean document but I wanted to bring it back to the committee so that um people could
see it it's it's to we're not even in feasibility yet this is just literally one of the three check boxes that has to be done before they have their board meeting and this is for the high school roof High School roof yeah um David would you be willing to
make a motion sure um EXC excuse me I move that the Hamilton one Regional school committee uh approve are we approving are we having you sign I think we're authorizing authorized signatures all right there we
go so I move the Hamilton Regional school committee authorize uh superintendent Tracy and any other available party or necessary party to sign the msba initial compliance CER certification approval as presented in
tonight's agenda do we have a second second by Amy um anybody have any other questions or comments on that yeah do do we have any estimate of of uh an updated estimate of the cost of the roof and the
likely subsidy levels we won't until we get into feasibility so this is just the first stage is to say that you know we're interested to get involved they give us three things that we need to send to them first they have a board meeting they'll invite us into feasibility and we also have to figure
out how to fund feasibility for that project so we're working with um the msba to try to figure out what average projects of this size are around the state right now and that's how you figure the um the amount you need for
feasibility and and um schematic design so it's very similar to the building process although very much truncated because they you don't have to interview an OPM you don't have to interview a designer they assign them to you and then they take it from there so does this become a creature of the school building committee or does it stay
strictly with the school committee this project I I would recommend just doing a a school building committee again only so you have somebody managing all the different meetings that are going to happen we're looking at other options too there are there are some new options out there for I don't know the exact
name of it but it's a liquid poured liquid roof that's now available that has a 2 5 year lifespan that's a little bit cheaper than replacing so we're just we're just trying to figure out based on how cool that sounds I know it is kind of cool but it it's uh we're just trying to figure out different options so
trying to figure out what's the best direction to go for the longest lifespan for that roof other questions okay uh looks like we're ready to vote uh Julia yes David pedo yes David Franco
yes Amy yes uh Dana is a yes and the motion passes um unanimously of the five members who are present um thank you and we'll get that signed today yep um okay um at our most recent
meeting um David Smith from the Hamilton Board of Health um brought forth a letter um recommendation from the Board of Health and um member uh School Committee
Member asked that we put it on this evening's agenda as an exhibit and so I did so um I'm not really sure um what we're looking for on this it's a recommendation um I I will say I before
I I will say um that I David Smith I I should give you a little David Smith did call me the day of before he came to our meeting and said that he had this letter of recommendation um I said to him that I
thought that the letter ought to be delivered to the district and the um School building committee um rather than to us um and he said that he would prefer to deliver it to us so that he
did um I think he did it to both I I don't know um but my intention is that we certainly my feeling is and I've spoken to Eric is that it certainly should be passed on to the school building committee um
because this is sort of out of our purview at this moment um but I'm happy to discuss it it was requested I think Trent actually asked me to put it on but you might also have David I'm not sure so I don't know if you have something that an action that you're looking for
or something that you want to discuss other than bringing it to the school building committee which I would say that we will do no um the action I think would be to charge the superintendent to to charge his um facilities
director um to do what what the um Boards of Health requested which is pretty clear oh that wouldn't be the facility director are you talking about in the are you talking about in the other schools you talking about in the other schools
I think this was directed towards the the new the new school new directed if you read the paragraph it says therefore you strongly recommend the school committee and the school building committee explicitly commit to incorporating ashray 241 into the school
final design and construction additionally we urge the Hamilton Wen Regional School District to engage qualified hfac vendors to assess all five district schools and develop budgetary proposals for retrofitting these buildings to meet
or exceed ashray 241 standards we request that these budgetary estimates be presented to the school committee School building committee Town select boards and finc comes by May 30 2025 so it's pretty specific well so the recommendation of a
standard is something the Board of Health did um I mean I guess you can make a motion if you want to I mean you know sure
budgetary estimates to retrofit hvacs in all of the schools by May 30th seems not realistic not realistic to me and well astronomically
expensive well maybe that's the point that um you're about to suck up if if the large project happens you suck up so much oxygen financially speaking you won't be able to do anything else and that's that's a problem you do you have a motion a motion yeah I think a motion
is good well the motion would be that the school committee um charges the superintendent to to instruct charge the facilities director to to do exactly what this um this letter lays out
without spelling it out would would do we have a second I'll second I have few questions okay let me try to restate it so let me understand your let me make sure I get it right your motion is that the school committee
direct the superintendent to direct the director facilities dirting to comply with with the second to last paragraph of this document yeah
basically and to your point if if he comes back and says oh this is like impossible of course we will listen to that um so I have more specific questions that might be helpful sure so first is a statement I think the
timeline is a little premature given we don't know what's going to happen at town meeting with the new building um another Al the questions I have are costs so beyond just the cost of getting this estimate I would like to know what
the cost of getting these estimates would be um before I agree to direct the superintendent um as such I also have questions but overall I just feel like it's too early to ask this sort of thing
especially for the new school building where we're not in design phase you know we don't know no you know we more questions than answers yet for this uh well just m the the superintendent gave me an estimate that he got from his
specialist which was $3 to5 a square foot uh there's 127,000 Square Fe you can work it out to to just give an estimate or that just for the new building that's the new that's for the new building and I I guess maybe and this is I I'm appreciative that your
motion was about this so that I understand because I I will say in my understanding from David Smith both in my brief conversation ahead of the meeting and then the meeting when he when he presented my understanding was that his focus and
his interest and and that may be a misunderstanding on my part was about the new building about ensuring that it wanting it to meet this ashray 241 standard which is a higher standard and a
different standard than is that that was my understanding and it sounds like this motion is a little bit different this is about this second to last paragraph talking about trying to bring all of the schools up to this higher well it's
weird because the the memo itself seems all One Direction except for this one paragraphs one paragraph right seems to be no I think the timing of it was probably driven somewhat by feeling some urgency that we didn't go ahead and get
approval for a building that's going to last 40 or 50 years that that doesn't meet um the current most current SRA standard right but you've decided that you want to meet this standard that's not the standard that the state has
decided on you've picked a different standard than the state has decided on this the state you can say that you don't agree with the state that's fine but I'm just clarifying no msba has made it clear that there's extra bonuses to
schools that go over and beyond their minimum standard the minimum standard is 62.1 which is decades old and and has significant drawbacks to it so that's why they divide that's why as Dev 241 I can say I'm pretty sure that if that if
meeting this standard would be at a cost savings then there's not going to be an issue following this this yeah recommendation I don't think that that's what we're anticipating that this is going to be a cost savings this is going
to be expensive well there's there's I have another that's why they asked to get estimates for staff so that people can make judgments you're making a judgment with absolutely no knowledge of the cost no no no I'm saying that if we were to get again if I'm focusing on the
new building if we were to provide this which we should this came from the Board of Health um which my understanding is that you didn't participate in any conversation about this at the Board of Health is that correct no that's what he said here
and I I I recuse myself from any vote yeah that's not what he said yeah you said you didn't participate in any of the discussions I'm feeling like that's not accurate and it's not really relevant um okay well what I want to say is this is
that this came from the Board of Health mhm we're going to give it to the school building committee as a recommendation as they are doing their work that's very different than what you're talking about
now so let's talk about the part that you're talking about now is about retrofitting the other schools exploring what the cost would be the cost and the impact and by the way vendors don't charge for doing
um budgetary estimates they they live for it so there's more than just the installation to so the whole standard isn't available you have to pay for it which it was expensive and I didn't want to pay for it but there is a summary
geared towards schools um and from what my understanding is part of it incorporates UV light within the system um which again like I would love for our schools to have zero germs that would be amazing as a
parent however I'm concerned about the upkeep as well so like not just installation but over years of replacing UV lights things like that so I just where do you get the UV light I don't think UV lights any pal of 241 that I've read oh so I was only able to see a
summary so I don't know maybe the whoever wrote It's primarily around uh at at Peak risk times upping the filtration and ventilation rates to set per per um occupant levels in order to
to restrict the transmission of disease for one thing okay so I guess okay so I do want to can we repeat the motion for yeah I was just can I say something yes I I do want to
I'm gonna try to repeat the motion um Julia are you okay if I can I say something can I say something are we discussing or are we is this question just making a motion uh no no we're discussing I'm just going to repeat the motion because Trent entered the room and he wasn't here before I'm going to
repeat the motion and then um and then I do and I take full responsibility I I myself got a little bit outside the motions and we're supposed to call each other out on that so somebody should have yelled at me there um so I think we need to stay within the motion and so
Trent um and Julia I don't know if you can hear me but so and please make sure that I get it right um we are are looking at the Board of Health recommendation document and David Frankle made a motion which Amy kumberg
seconded and the motion was looking at the second to last paragraph in that document and the motion was to ask that the school committee direct the superintendent to direct the director of facilities to um comply with the
entirety of the second to last paragraph um did I get that right yes you're right um so uh Julia I'm sorry did you have a question
comment so the motion is that we would is the motion that we would recommend no the motion is that we the motion is that we would incorporate these standards what the motion is that we would incorporate the ashr 241 no no no
no the motion is specifically about the second to last paragraph which doesn't so it is that we would direct the superintendent to um comply with that which would require assessment of all
five district schools develop but budgetary protocols for retrofitting the buildings to meet or exceed the asrate 241 standards and it would it says we request the budgetary estimates be presented to the school committee School building committees Town select boards
and and finc coms by May 30th oh that's the motion that we do all of those things that is the motion that's on the table right now okay well first of all that's completely not something I think that we could do um just I'm speaking as me
myself um secondly I think that we are allowed to take recommendations into account and it doesn't mean the recommendation is invalid it just means that it's the recommendation it's it's happening right now I don't think
necessarily we need to vote 100% on it right now and that that is just me I also don't see how we could do the budgetary estimate by May 30th considering everything we have going on with the town meetings and also considering that the budget is has
passed so would this be like a secondary budget those are my questions like would this be a secondary budget would we have to revise the budget that we've already passed right I don't know right so that's a good so that's a good question would you be looking for this because
the the FY 26 budget is already been completed exactly and do we have to revise it and then would we have to present a re a revised budget to the town meeting that would be that would entirely up to the school committee when
when anything happened as a result of finding out what it cost depends on what we find out rather than I imagine she was looking for you that made the motion would you be interested or would you be saying you're hoping to do this in FY 26
or you well the ex this is I don't think this paragraph implies when when the actual um implementation took it's merely trying to get us actual information on which to make
decisions so yeah just I may in terms of right but we we have to vote on a budget at town meeting I don't think she can hear you um so so Julia what what what David is saying is that the motion doesn't actually and doesn't actually say that
this would need to be carried out in a specific timeline what he's saying is that the estimate for cost would be would be presented we would be presented by May 30th that's that's what he correct correct correct okay got it got
it got it um first sorry I'm late it's been a long day okay thank you for letting us know um second is um we do have a new Capital Finance subcommittee um and in terms of time
frame and the scope of this project it seems like having estimates uh at the time of the next Capital Finance or the first I guess Capital Finance sub commmittee I'm saying I'm getting the committee wrong
right because we have like the task force that we just formed and that's the one I'm trying to yeah what's that called The Advisory advisory okay do we have a a name for the um for the minutes because I don't recall exactly what I'm on it I know that the
the uh right it's the the capital advisory process in the capital advisory you're talking about where you're speaking connecting with the towns and the as the capital project y but the process is that we start we kiick off in April Yep this is the one turn talking because he just got you're on that group
now I'm on that group now so in April we kick off the new um Capital process that was voted last year that is April is the you know April through um the beginning of the next school year is when we're Gathering that information the subcommittee uh would meet that
subcommittee would determine priorities of of projects and then send that to the Capital Finance subcommittee to determine what makes sense financially and then that would ultimately come back into the budget process in November which is which is a little tricky with
this deadline because the the budget process for us as you know starts late October early November um which is why we designed it the way we did so that everything could feed into to to the next budget cycle okay so the the sub
subcommittee when is the projected meeting of that it will happen I think it's in I think it's in late May early junee the first one the first one and there'll be more than one when would be the meeting that we would
be making decisions on priorities that would be in the fall probably be in the fall as we approach the budget process because you it would have to go back to the to the capital finance committee in time to make the recommendation for the budget process so okay probably August September and then October make the
recommendation as we begin the budget process so granted that we wouldn't be able to act on new financial information from this motion between now and town meeting because there's no time um would I reasonable amount of time
be by August 15th such that we would get in front of that Capital Finance meeting I mean there's a lot going on here I mean it's kind of unprecedented for another body to
really give us sort of mandate and and and you know report by date excuse me um you know we haven't even discussed as a committee whether this is something we
even want to you know to move towards this is a priority of of this committee um you know and this May 30th date is just completely unreasonable given town meeting and we could have three completely completely different looking we have no
idea what's going to happen at town meeting I mean town meeting but not even that we have an election coming up also right but three you know so all the subcommittees are going to get um you know reassigned within the next few weeks and you know could be a different
set of people sitting here at the table I I don't think though that like the the wording of this and I know I'm late and I'm tired I'm sorry the wording of this really directs like the five schools right um in what including again I potential
new school right if you look at it it's all about the new school and then all a sudden it throws in the five school like talking to the SBC about you know what it would really take what addition because I I know there are the ashray 241 standard is
something that we have discussed as as a you know possible uh upgrade there right so that's sort of an easy that that could work into the plan pretty easily but then to go and you know say that we're going to retrofit the entire
District to this standard that we're not required to meet by the state on the recommendation of another board and given another you know given the sort of date to report by to all Town boards right it's very unrealistic and again
you know I can't think of another word besides unprecedented but I mean can we can we admit that Environmental um factors likely play an important part in students learning experience so and
health we can but I mean I think it would be more it would be more of a priority if we had these sort of sick clusters going throughout our community that we were suddenly panicking about um you know I I'm not saying that I'm against looking into this however just
sort of being told that like now you know put aside everything else that we're doing you know you know that we've been discussing for the you better part of a year now and as we look forward to what our as as we look forward to what you know our next set of goals are going
to be as a committee I have no problem in in in you know discussing this is is you know looking into moving there I excuse me moving into this being something that we want to pursue um however I don't see it as the priority
to the point where we have to be interrupting everything that we're doing have Curtis stop what he's doing even though we've stopped him you know twice every month for the past six months to go and you know we go to go look at a new you know most important set of
Standards or whatever that he now needs to go and find excuse me um you know it's our job to sort of make sure that as a district we're we're giving guidance and direction to
you know make it as easy as possible for administration and our teachers and and to to continuously be you know telling them to stop what they're doing and adding things onto their plate and then giving them these short timelines to meet um is not in the best interest of
success for our district I I agree but I think that your whole argument is around the timeline and that's where I'm like if if it's given that and I think that there's so much on the agenda that it's best to come to a conclusion for that's just my personal opinion at some point
in time I know I'm late um if we can if if if we can give that um you know environmental health is important and equity for our students is important it's you know one of the guiding principles that we try to you know enact
um and we have five schools and nobody has ever investigated this like it's it's a matter of time frame right I agree with you that saying that this should be like the number one important thing right now is um not I
think the the be best path forward but could we give it a time frame and that's just because I think that if we do then we can have it happen when things when it's not pressing against things happening right now right and if we
don't then we're likely saying it's never going to happen and I think that we just have to make that decision yeah no I think you made a really good point there I I I would like to see it and like to start you know for us to start thinking about how do we roll these
into you know um I don't want to use the word mate but how do we roll these into you know our discussions with Eric and um you know Vinnie and you know everyone else as this is part of the things that we want
you to start looking forward to forward moving for um you know as part of your plan are you coming up with you know a an assess for um an overall assessment of the buildings um over the summer
right if so can we add this to that list right when when does it make the most sense I think I think that's an excellent approach to it right when we don't have students in the buildings when it's not interrupting you know teaching when we could have plenty of time to schedule people to come in and
do free um and that could potentially get in front of a fall cap sub Capital sub committee come up with a new name you need a new name um can I two things go ahead so I I
just I wanted to look up the thing so we had the right dates this the CIP calendar is April through August is really reviewing any projects that end up getting submitted in April uh September the subcommittee uh would hold meetings to review the priorities and then prioritize them and then they would
send that to the Capital Finance subcommittee in October um to review it in preparation for the budget process the other thing I would say is I would suggest maybe talking to Legal about
this because of the binding nature of the the notification we operate as our own municipality the towns don't have the ability to bind the school department just as we don't have the ability to bind the towns that's my only suggestion I think if we decide to
pursue it as the recommendation and I think it should be on the CIP calendar that we have developed for the reason so that it meets the budg I just want to say Eric I'm I'm certainly comfortable with running it by legal but I I will say I feel like David Smith was very clear I feel like David Frankle has been
clear and I feel like the letter is clear that this is a recommendation and a request I don't think that's not a mandate correct that's what I'm saying that's what I'm saying um at least that's my understanding and I believe that just understanding the motion includes the whole paragraph So the
deadline is a problem right I so and I do want to Focus back on the motion um anybody else have any I do have something I want to say on the motion does anyone else have anything to say on the motion before us um a question actually oh all right because I I have been
listening to the meeting um on my way home from newbry Port I also read the summary that you is there a danger that we're potentially exposing children to ultraviolet light so I'm going to just
thanks pause and say um I think that while that's a important question I think it's outside of the motion um because the motion is really about do we want to get cost estimates
for retrofitting to meet this standard if we were to get those cost estimates and it turned out that we were able to answer the questions about how they work it doesn't say we would actually have to in other words if there were safety concerns or or cost concerns
which I'm guessing there will be um then more later those would be later is that your understanding this paragraph This is really about Discovery okay so um okay go ahead I was just want to say I'm in I'm in support of moving the timeline
I like the idea of the Capital Finance super subcommittee reviewing more I would also be interested in a recommendation from the school building committee given that there's people on that committee who have more of an expertise um so I don't know if that's an amendment from the
amendment motion or which which is kind of in the rest of the the the rest of the letter addresses that they're recommending to the school building committee talking about um and it I mean I will just say to that part I mean my
feeling is that we would will pass this letter on to the school building committee as is appropriate for us to do I mean we don't know what whether the project is going to pass or not so in other
words the if the project passes then the school building committee this is one of many many recommendations that they will receive I actually inquired with Eric I said well how would it work for example if the fire department has a new recommendation
that they and he actually shared with me that that's actually already occurred that other departments have you know new regulations new things that come up and they bring those directly to the school building committee and then those just like this it's a recommendation being
made that it gets you know costed out and decisions get made about this costs a certain amount of money and because if the project were to pass you know there's a cap you can't go over that cap so then you have to make decisions about if we choose to do this what other things are we going to take away and
that is true of all of those things like in other words if suddenly you need you know 12 more fire hydrants it's the same conversation I made that up to anyone who knows anything about firefighting that's not a real thing um but you know then it's the same conversation like
okay that's going to cost x amount how do we take something else I mean so I think but as I said there's um the my understanding of msba is that they specifically incentivizing going beyond the the basic standards for Endor
quality and uh and it's like 1% of the total value of the project so you do the math it's significant so I I don't think that I don't I guess I only speak for myself but I genuinely don't think that if if it turns out that it is less
expensive to build the building with higher standard for air quality I don't think anyone is going to be opposed to that good I'm very glad to hear that I I think the concern is is more
about I'm I think I've said it already this is going to get passed on we'll see how much it costs we'll see how it gets Implement in the new building that's all I'm asking for but the motion before us is not about the new building it's about the existing buildings um and actually
it's both because of the way that it was worded right and that's what I'm looking at now because the the it was meant to cover I think right but there but there we're two different things here within this paragraph because you're explicitly committing to incorporate the ashray 241
standards into the new school build the construction while urging the um urging the district to look into vendors for the remaining five schools or for the five schools throughout the
district um to develop budgetary proposals right so there's are two very different things um you know where one you're basically we we'd be mandating the SBC to include the ashr 241 standards under
this okay proposal so so I'm going to just we have I mean we have a motion on the table do we feel like people are ready to vote on the motion that's on the table can you say it again I'm sorry I'm going to try
um I'm going to try to incor make sure that I understood what David PLO just said yeah okay okay the motion on the table well okay right I will repeat it but I do I
think I will repeat it but I do understand what you just said I get it too I just on the motion on the table is that the school committee would direct the superintendent to direct the director of
facilities to comply with the entirety of the second to last paragraph of the recommendation by the Board of Health correct David correct okay thank you I guess with the possible exception
of the uh the date I think was was um TR Point well and I mean in other words so we've got had lots of points like in other words I I'll just say I just heard David's point that it does in fact that paragraph says we strongly recommend the school committee and school building
committee explicitly commit to incorporating so that's a little unclear like they're strongly recommending but they're expc saying we explicitly commit right that those are two kind of different things recommend you know my understanding from the presentation by
David Smith my conversation with David Smith and the gist of this letter in general is that it is a recommendation um that's correct but David pedo is correct that it does say explicitly commit in this paragraph well maybe the way to word it
is is to contract it down to the language that that we simply assigned to to get the budgetary estimates yeah so bring them back to I do understand and people maybe make are going to make other suggestions but I'm I'm at the point I will take the will of the
committee I feel like we could vote on this motion and make and then if someone has something to say we can continue forward that makes sense it's getting really confusing yes let's vote okay so I just repeated it everybody knows what
the motion is okay um Jen no Tren no uh Amy no David uh Frankle um yes David PLO no Dana is a no um Julia oh
Julia no okay and so that was um one in favor five oppos six opposed that sorry six opposed um and the motion fails I'd like to make a motion go ahead I move
that the school committee direct the superintendent to direct the director of facilities to assess all district schools and develop budgetary proposals for retrofitting these bu buildings to meet ashray 241 by September 1
2025 do we have a second second second by J Carr may I make a friendly Amendment please assuming that this does not cost the school district anything assuming it's free I accept assuming the you're
talking about the talking about the estimate estimate as long as we don't pay for them there's no harm in doing them well we don't have a budget for it so yeah yeah that's we don't have a budget for it okay so let me try to um
restate um the friendly friendly Amendment threw me on my restating hold on um uh the motion was to direct the superintendent to direct the director of facilities to um
develop budgetary proposals for retrofiting all five buildings to meet just going to say all district buildings so that we get around how many buildings okay all district buildings to meet or exceed ashr 241 standards um and present
those estimates by September 1st oh 2025 2025 with the caveat that there's no cost there are no costs to creating those estimates is that correct
discussion I I think that if we move to the all schools it's better because then because going to say we left out the new school plan and that but I think it's covered now yeah I like all schools that's good and you know if the building doesn't pass this is definitely
something we want to address so I like okay other discussion um I will say um while in theory I am not I'm not opposed of course
to I guess I'm not really comfortable with having just I guess I don't really like having a deadline I don't um I might be more open but I am reading the room so I might be more open to
something that was more like you know getting information from the district about I guess I'm just I'm not comfortable with the deadline I'm not but that's okay I think TR made a really
good point where if you don't put a deadline sort of fall off the face of the aor and I do think it's the right time that if there you was something that was feasible that we could then roll into next year's budget cycle I just I feel uncomfortable with reading it and making a deadline all in one
night I feel like that I'm a little uncomfortable but I'm reading the room so that's okay I mean just use the CIP calendar you're going to you're going to you're going to have your estimates by August so that they go to the CIP Committee in September for prioritization and then in September they send them to the Capital Finance
subcommittee for developing budget process so if you use you're you're right there I mean you're you want it September one but the the meeting actually occurs in September so if you follow that process we already have it established for that reason and then really it's just saying the
committee saying to me to make sure that the director has these estimates well this this this estimate involved in the CIP calendar which kicks off in April four months five months so it does it feel like we're jamming it in anywhere we'll probably done in the summertime
because they need access to buildings but one of my questions is being presented to the school committee or to the advisory committee within the capital subcommittee um but you mean it goes to the school committee aren we
circumventing the new procedure that we are trying to implement with capital project oh yeah we don't I mean in other words that's a good point I don't actually know what I mean that's a good point in that like this was written by the board of and that's not up to them to decide
which well I think if we're using that sort of September one date as a um you know sort of to to try and make it into that subcommittee meeting I think that's sort of where we want to aim it to go right to have the to be able to have
them to have the information right to make the recommendation to then make a recommendation to then make the recommendation right no right right I I don't know that I actually not sure that in your motion that Trent really qualified whether it goes
to you know I guess to me there's no reason it can't go directly to the fincom is that your question so to go to Eric Tracy to yeah to be distribut distributed as he see fit sees fit I'll look at it um I well and I don't want to
B her just that I'm because I can see that I'm I can see it I I mean I just want to Eric it sounds like you're feeling like this is doable I'll do whatever the kid he wants me to do I mean
I very political answer think it's as close to the process that we have you know it might be off a couple of weeks because the the committee might not meet until September 3rd but I think the either way the process forces us to get
whatever projects we put but I I think sort of tying this into that process is exactly what I feel in reading that and sort of hearing everything that that that's what the Board of Health is asking us to do and I think we're we're you know sort of
making them happy in in in adding that to our agenda our time frame um anyone else okay looks like we're ready to vote uh
David pedo yes David Frankle yes Amy yes frent yes Jen yes Julia no J is a no um all right and that is I'm sorry one two three four five in
favor and two opposed and the motion passes okay um next up I don't think we have anything from you Vinnie is that correct correct okay um uh Capital
Finance yeah um so Capital Finance didn't meet this week due to um various illnesses and kids not being where they're supposed to be when they're supposed to be so we moved our Capital
Finance meeting to um next Tuesday the 25th at what time V 3 o' okay that's what I down than make sure thank you for moving it so Tuesday the
25th at 3 okay thank you um policy we have a couple of policies here yes I don't know who wants to speak about these um I Vinnie do you want to explain yep I can speak about a a little over a
year ago uh new Mass General law was updated to increase thres thresholds on our purchasing requirements uh they updated the threshold for invitations for bids from 50,000 to
100,000 and anything um under 50,000 I'm sorry anything under 100,000 would require uh the solicitation of three quotes So this threshold is being updated to match the new match General
law okay thank you um and policy has reviewed these yes do you want to tell us anything about them or you feel like that's I feel like that kind of explains everything policy has reviewed these
reviewed these okay um and what po uh what are does who is the chair did you guys vote I am the chair of the policy sub committe Excell um and what are you looking for
us because it's the first reading do you want us to it's just a first read first reading two notes you have any notes by the committee and then we'll put it in for a second reading next time anybody have any
thoughts no um Vinnie I will just say you answered I had already in re ired with the superintendent but that was my question was this is just an update of the law and we're just that's all we're doing here as Mee they updated it for
specifically for school districts and Regional School Districts to help with the administrative um burden of procuring procurement um right thank you policy do you have anything else uh we have an
upcoming meeting on April 9th I do have that all right uh negotiations nothing for oh nothing I'm sorry I was helping you out there yep nothing at uh negotiations all was quiet then the
secretary's report um I know we've been doing some sort of work behind the scenes but I haven't even had a chance to look at um I will say I did notice I did go on and look at the list of um outstanding minutes I did see it's all me it's all Julia no I have a couple too
what you yeah no no no I'm saying I did I'm actually only just noticing that I did see that there were some members of the committee that had definitely logged on and checked things off but not all members of the committee so I hope people have taken their time to actually
check in and also um Julia and Jen you both have the same initials so JC is not helpful on your middle initial car somebody put JC in there that could have been even more
religious right it could be yeah so I don't I don't remember but I just was like huh well so one of them has that um I mean you know David could just start putting D just D um but yeah so there has been uh
movement on that I I'll just I'll I promise I before next meeting I will go in and clean that up okay um um thank you for that and I do think yeah maybe at the next meeting we can go through the chart because I know that will have been a little progress at least so thank
you um all right Eric a couple of quick things I got the opportunity to experience the elementary jump rope assembly which was fascinating um still not sure how the gentleman did the tricks did some of them but uh it was
fun for the kids to um see and learn about jumping rope and learning about some of the things like teamw work when you're doing team rope jumping and he was he had a really good message across each of the three elementary schools so that was fun for the kids mcast is coming up over the next few weeks we'll
be dealing with mcast uh Ela in high school middle school first starting next week and then it'll shift into the elementary schools in the first week in April so each of the schools has posted on the district calendar when their days are so people want to check that out and
then the um field project is back up and running we were shut down on one section of the field project from November 15th to March 15th so they have a uh restarted work um and there're so far right on schedule they should be done uh
at some point in July and then we'll do a punch list with them and hopefully be able to open up and be ready in the fall for fall sports questions okay um um I don't really have a chair's report which you know I could make something up
but I don't have anything um does anyone have topics for future meetings well before that um since Trent missed the discussion of the brochure I I don't know whether he has the appetite or the energy to weigh in on um the
point that I was making um with which was about the so the all due respect it's already been voted on what but it could be voted on again no no no oh when when's our next meeting April 3rd when was what April
3rd yes our next meeting is that what you're asking yeah um next meeting is April 3rd um I just wanted to hear does anyone have topics for future meetings um nothing we can do about it on April 3rd
anyway because it's got to go everything's got to be in by the end of the week and it's going to print right that has to be approved by the uh moderators moderator it goes to them Monday okay well and I will just say to
the entire committee um I always encourage you all review the me the agenda ahead of time and if you have questions or concerns it's always a good idea to direct those ahead of the meeting to the superintendent people
certainly have opportunity to do that I think I think I had s to question it sorry I'm suddenly very tired um the why can't I Pi town meeting I could just guess things that
you could be talking about um a regional agreement yes we oh yes so we have um we met we did meet um we haven't really it well it was a it suddenly it suddenly
got 9:00 in here well it's a good well we had a good discussion we we were really um we got some clarity with um the towns that what we really need from both towns is written documentation of what it is that they want in the regional agreement
and so they need to act the next step is that both towns actually need to bring how how is this being taken care I thought the I thought the lawyers are going to sit and correct but before the lawyers in other words the school
committee has submitted a Redline version of what we want and we sat with the two towns and they sort of made verbal suggestions of what they wanted and now they're clear that actually what they're going to need
it is in order for the two lawyers to sit down they actually need to mean write down town managers or um town managers and they have a they have the town manager and then a representative of the select Board of each Town um so um so yes the idea is
that once we have those the language of all three entities that the lawyers can hopefully sit down and hash out the language into legal language um they're not you know we're not expecting them like they can put it in whatever kind of language so does that answer your
question uh yeah because in in sort of just telling that that had to be in by a certain date I was like oh it's because of all the stuff is from the regional agreement right well actually well yes although that also to be it because the town is there any hint that either Town
wants to pull out of the agreement or modify with incorporating other towns or anything like that not that I have heard nothing okay just curious um so um but that usually stuff like that usually
stems from our branch MH yeah no so there's you know so yeah we will see I I think we we do have another meeting scheduled I don't know when it is it's in um need to I just was wondering where we
were April yeah in April good question I believe you yeah and and and the hope will be that at that meeting every all three entities will be able to say these are the we actually want and then they can bring it to the lawyers um okay um topics for future
meetings other topics that was the high school start times are scheduled at some point in time right oh yeah yes that's on our that is a good topic when when do we plan to revisit that topic the high school star times so
we're going to we go backwards we're going to put out a survey now in spring so that we can gather new information we had done two years ago I think so we'll put a new survey out in the spring see where people are at then we're probably going to need a a subcommittee to to go
through it all and figure out what where people are at for some of the the little obscurities there's a lot of obscurities that that have to be figured out like busing and things like that I was going to have to imagine if the yeah if if the new building passes right that throws not throws everything off but because
it's going to change the busing completely right actually should us to nothing nothing here is easy no no well isn't there also the whole synchronization of sports with the surrounding other schools m is that is
your plan to fill that out to see what that's part of all that what the subcommittee would be doing I see okay yeah we've already actually this norshore superintendent round table has talked about that a little bit some districts are interested in exploring it and others are not so
it's a matter of trying to get everybody on the same same page my school starts at 715 yeah that's insane it's middle of the night um okay anybody have anything
else no not for now David you're on I move that we adjourn all right do I have a second 852 all right Julia yes Jen yes Trent yes Amy yes David yes sorry yes
52