it stands nationy for all okay uh first on the agenda we have citizens comments it doesn't appear that we have any comments here in the room um Zoom Mr tracy is nobody on Zoom okay and then
at 7:02 we will close the citizens comments closing citizens comments okay um next up we have a review of a portion of the school committee protocols uh Trent
as elected members of the Hamilton Wenham Regional School Committee we including the superintendent accept the high honor and trust that has been placed in us to ensure that students of the district receive the best education possible to that end we hereby commit to
the following in the conduct of our business i keep going in and out don't I a little bit the school committee recognizes the importance of working collaboratively with town officials and actively seeking their support to improve the district
thank you um Bill can you we've I think one of the mic his mic is a little Okay okay all right we'll work on that um Okay um uh next up is a portion of
the school committee mission statement jen the Hamilton Wenham Regional School District School Committee's mission is to ensure our schools create graduates with a passion for lifelong learning together with the critical thinking skills needed to maximize the potential
the Hamilton Wenham Regional School Committee will lead and inspire a district that empowers administrators to seek innovation responsiveness and creativity in all aspects of district operations thank you
okay uh next up on the agenda is um uh recognition of some school committee members um and I just wanted to take a moment um to thank the three
of the members of our committee David Frankle uh David Pledo and Amy Kumbberger for their most recent term of service over the past three years um and I if you're willing to indulge me just say a couple of words um so uh
David Pledo is actually completing his ninth year of service on the committee um during his most recent term he has served as the negotiations chair during some complex and challenging and ultimately successful collective bargaining he's been an involved member
of the school building committee and has served as our secretary and as a vital source of institutional knowledge here on the committee david Frankle has served on the policy subcommittee and he was on the negotiations team with David Pluto and myself on which we settled our union
contracts um it took some long nights some difficult conversations and some moments in which when things got tense both sides were willing to take a deep breath and keep going to get us to an agreement thank you uh Amy Kunberger has served
not only as the vice chair of the committee and the chair of the policy subcommittee who's also donated her time and talents to providing professional graphic design skills to support the committee and the district and to help us to put our best foot forward and communicate effectively she's always
prepared and is ready to step in and step up when needed i'm grateful to all of you for being willing to do this work and serving the students of Hamilton um regardless of the outcome of the next election we wanted to spend to
spend a little time to recognize your contributions from these past three years and we have some gifts mr tracy I'll only show one because we're giving the opportunity to choose but
sweats that's very nice choose them after the meeting a few selections here thank you so much yeah thank you all right colors too yes we figured you might have some places to wear those
thank you i appreciate it so nice thank you very much um so I am normally as the committee knows I'm normally quite the stickler about the time frame of the committee but I do know we were very we started
right at 7 o'clock and we got through our citizens comments without any comments i didn't I wanted to offer I see that someone has joined us in the room and I wanted to offer if you had a citizens comment that you were hoping to make I would with the I didn't know if you did
no okay that's fine okay i I I just as as long as the committee is comfortable with that i I we typically we didn't have any so we moved right past it but nope no worries um so as you know um or I hope you know um we ask that you state your name
please spell your last name so that we get it correct for the minutes um and please uh keep your comments to three minutes and please um know that um this is an opportunity for you to be heard so it's an opportunity for you to speak and us to listen great thank you u Sandy
Fisher and I live on Greenberrook Road um just really appreciate the work that you're doing and uh the opportunity to speak so I didn't really have anything major to say but my husband did as I was walking out the asked he seemed to remember that there
might be a brochure coming out with information about the school consolidation plan do you know when that will be i'm wondering is it about the town meeting flyer probably well I don't know is it so when will we get that that is usually given out at town meeting um as
you walk in did we send that out via email yet or can we send it it's been attached as a exhibit for town meeting it's Yeah it's it's it's given out at town meeting okay um it Yes and Amy is correct it actually was an attachment at our last meeting on
the agenda of last meeting okay so it's not in the packet that we got for the town meeting warrant correct no no okay uh and then the the second question I have is um if by chance that u the vote
for the consolidation doesn't happen have you all been I haven't been able to come to all the meetings so I don't know if you have um a plan B if the consolidation vote doesn't happen uh in a positive manner uh if there is a plan
for you know how to go forward from there um thank you D i hate to interrupt but it's not fair to all the other people who come to speak if answer questions i get it um so um so just like I said at the beginning we typically
it's really just most people just give um a speech and we don't and um but all of us absolutely all of us as always um are absolutely happy to answer questions after the meeting or an email absolutely thank you yeah sorry that was my bad i couldn't help but answer a question um
okay um all right next up on the agenda we are on the consent agenda um does anyone have any items that they would like to have held from the consent agenda okay uh David Ble do you have a motion for us sure uh I move that the Hamilton
Regional School Committee excuse me approve the consent agenda as presented in tonight's uh meeting agenda second second by Jen Carr um all those in favor that is unanimous of the six
members present and the motion passes thank you for all the donations wow um thank you yes exactly thank you for the donations and um exciting about the field trip always field trip yeah exactly
um next up um I think Vinnie is going to give us some information about uh bus contracts thank you okay thank you all for joining us tonight i am here to present uh the
administration's request to extend the term of our transportation contract uh from three years to the probability of 10 years uh so just to kind of do a level set and explain the normal process uh
normally around March or April the school district issues our invitation for bids uh for a three-year bus contract uh so for this year ours currently expires on June 30th 2025 so in the normal course of business
we would issue this new invitation for which would extend us out all the way to June 30th uh 2028 uh but as you all are aware uh this past January the district did receive a
uh direct federal grant from the EPA's clean heavy dut duty vehicles program for just under uh $5 million uh but as you know the district doesn't manage our own buses we don't own our own buses and
we don't coordinate um the bus drivers or manage our own bus fleet therefore if we proceed with this how it would work is we would act as a pass through agent so we would draw down those funds directly from the federal government they would be deposited directly into
our bank account and then we would distribute uh those funds to a third party to the winning vendor uh as they roll in the electric buses we would distribute a portion of that $5 million in addition uh to whatever contract
payment we agree to in their uh bid proposal so what does it take to electrify a bus fleet uh just to give you some basics this obviously isn't everything uh but a vendor really is going to have to do a lot of things uh to to meet all of our requirements in
the invitation for bid uh the federal government has a lot of stipulations that come with the grant a lot of things that we're going to have to monitor uh we will most likely have to go to the vendor's site uh every time they get a new electric bus and make sure that they
are properly uh rolling out the bus uh that they're disposing of the old bus and that we're constantly taking measurements uh of the air quality and using some of the EPA's um calculators to determine how much emissions we are saving uh just some things that are
requirements of the grant but in addition to just the requirements laid out in the grant uh a bus company is probably going to have to purchase lease or somehow acquire land if they don't already own it to garage our buses uh
for the use to transport Hamilton 1M students uh that's probably one of the biggest purchases is the purchase of the land uh but in addition to that once they purchase the land most likely the land's going to need a lot of improvements to get it ready to house an
electric fleet uh you're talking about uh just uh issues with the land uh whether it's excavation uh might have to do more paving uh a lot of upgrades they're going to have to hire an engineer or a designer to lay out
blueprint uh blueprints in order to get permits uh to put all the infrastructure in uh in addition to all the upgrades just to the land they're obviously going to have to go out and purchase charging stations uh
so just like a gas pump these charging stations are on both sides so you'd have two buses per charging station uh we ultimately ultimately need 16 electric buses therefore we would need eight charging stations uh not only are they
going to have to buy the charging stations they're going to have to lay the conduit and get everything hooked up which comes with uh hefty expenses uh but in addition to these charging stations and all the upgrades they need to make to the property they also might
have to make upgrades to the electrical grid that feeds their property um so what might happen and it all depends on where they buy the property and what the electrical capacity is of the area but they might have to buy additional transformers because the amount of
electricity that is feeding their property isn't enough to charge 16 electric buses uh those transformers come with a hefty price tag and usually have a month's lead time uh just to get them on site but those things really
wouldn't be determined until they have the actual property and they assess uh what the electrical capabilities are uh in addition just some other things is they'll have to train their bus drivers so your regular diesel bus doesn't perform exactly the way an electric bus
does uh so they're going to have to go through additional training they also might have to hire additional mechanics or have their mechanics go back for certain certifications because as you know uh maintenance on an electrical bus
is much different than a diesel bus so they'll all have to go and seek additional training or they might have to um hire additional um mechanics that work solely on electrical buses
everything I just said comes with a hefty price tag and I didn't even talk about the electrical buses themselves uh each one of these buses is estimated to cost approximately $360,000 and that's just for the manufacturer of the bus these buses are
not made in Massachusetts they're made in another state so even just to get them here it's estimated to cost another $15,000 per bus just for the delivery uh to get them up here from wherever they are made so those two items alone is
$375,000 per bus um it will be up to the bus company but some additional expenses uh might be extended warranties or other types of things that they might purchase with the bus uh the warranties themselves are estimated at an addition
of $10,000 per bus uh but if you exclude those things and only talk about the actual cost of the bus and the delivery if we needed 16 buses that's approximately $6 million just for the bus purchase alone as I previously
stated we received a $5 million grant so right there the grant is not enough to cover the full cost of just the buses and we haven't even incorporated the land the charging stations and whatever upgrades they need to make to
the grid um so what'll ultimately end up happening all businesses are in business to at least break even if not make a profit so all of these expenses are going to get passed through back to the district through our contract so that
annual payment uh that they put in will incorporate uh a percentage of a percentage of these costs uh during over time so why do we need to extend it well because of all those things I just mentioned there are a lot of overhead
costs that need to get incorporated through the bus company so if we were to move forward with the electrification of our bus fleet but not increase the term of the contract and keep it at three years uh just as an example I'm going to
use a number this is not the number of how much it costs it's only just to do easy math uh let's just say that all the additional costs above the $5 million grant is $3 million just using it as a number again that's not what it is and
we only issued a three-year contract uh most likely the bus company is going to add in that $3 million in addition to their normal operating costs their normal operating costs would be things like your uh cost for your drivers the salaries for the drivers their benefits
uh the salaries for the me mechanics uh the price uh the cost to lease the land or the mortgage payment which whichever it may be uh but let's just say that all adds up to $3 million and we only signed a three-year deal they're going to take a million dollars and add that into
their normal operating costs for the three-year contract if we were to extend that let's just say it's for 10 years they're now going to take that $3 million divide it by 10 and disperse $300,000 over the life of the contract
so extending out the life of the contract would hope hopefully reduce our overall annual cost to the dis district district uh and lower that cost uh year-over-year uh that's why at this time we're recommending that we do an 8-year contract with two individual
one-year options uh to extend for a total potential length of the contract for uh of 10 years now I did make uh a motion here to get the conversation started but just two things I want to mention before I turn
it over um is this doesn't lock us in to an agreement all this does is give Eric and I the ability to seek quotes for a 10-year contract how we're going to set it up with our invitation for bid it's going to be two different uh ways within
the bid we have our option A bid which is just our normal three-year diesel bus contract so someone could submit a bid for just the three-year diesel bus contract just like we're doing now there's also going to be an option B where a company can put in a bid let's
just say we agreed on the eight uh 8year with a two-year additional option they're going to put in a bid price for electrifying our fleet now uh but over 10 years while incorporating us uh giving them the $5 million in EPA
funds um again this doesn't lock us in whichever one we receive bids for we're going to bring to the committee for the ultimate approval so if we do receive bids for both aspects of the bid uh
we're going to bring both of those to you to decide which route you want to go whether you want to go with the electrification or whether you want to stay with the diesel bus route the only other item I'm going to say before I take questions is Eric and I are not experts in bus transportation and we are
certainly not experts in electrifying our bus fleet we are here to an help answer any questions but a lot of these questions may not be answered until we get our bids back and we see what the pricing is going to be uh because we really don't know what the effect of the
electrification how much it's going to cost them to ultimately purchase all of these items and acquire the land and train their employees and ultimately what that $5 million grant is going to do to their bid and how they're going to structure it uh for a price tag so we
will take any questions but some of them might be delayed and we can uh get the answers yes did I So hold on a second John sorry so I just looked to the committee does it Vinnie has taken the time to prepare that motion um I had to show that
picture i I just I'm just putting out that we don't have to but if someone wants to make a motion just so that we're underneath the motion that would you can make a motion i'm happy to um I move that the Hamilton I just have
it right here i move that the Hamilton Regional School Committee authorize the assistant superintendent of finance and administration to issue an invitation for bids for electrical bus transportation services and to secure a contract for such services for a length
of eight years with two individual one-year options available to the regional school district to extend for a total potential contract term of 10 years second second by Amy Kunberger um so I think the Jen you have the right
idea i think we want to start really with just clarifying questions so if people have those first then we can move to debate go ahead thanks N so with these 16 buses are they just going to do our regular routes or will they also do our special education routes so special
education routes in my mind are divided into two different areas is you have your out of district special education that's kids from Hamilton Wenham that are going to a private school outside of town or I don't think we have any private schools inside of town but that's one segment and then your other
segment is um special ed students that are transported from their home to our school district uh so the 16 buses covers that second part of the special ed transportation so that would be special ed students that are coming to
Hamilton schools it does not include special education students that are going outside of the district can you give me an estimate like what because I have the cost for special education transportation up so how much
of that is people going to Hamilton approximately 150,000 of the roughly 1 million of out of district are people going to uh the 50,000 is internal to our schools
okay roughly another 800ish is out of district okay thank you yep i have some questions oh yeah i think we're going to go around the horn go ahead let's see if I can get this to work um thank you for the presentation
um is the grant money being held by EPA currently or is it something that was already deposited to the district uh it's like a pingpong i've been told it's off it's on it's off right now it's on i was told it's staying on but then at the end of the conversation they said it
could change tomorrow okay so that brings me to my second question if we're inviting a 10-year bid so that the company can spread its overhead costs across 10 years that would seem to suggest
that the company would um would would have written into the contract that we can't cancel the contract we are going to write into it that if the funding is reduced or withheld that we have the right to cancel the contract within a set amount
of terms so we understand that a company has to put in a lot of upfront costs so it wouldn't be something like if it gets reduced we can cancel it within 30 days it would probably be something like if it's reduced we have the right to cancel it within one or two years so we are not
locked into the entire 10 years i I think that it's probably really important to know what the what that cost would be above and beyond our current uh expenses because if it if it is substantial I think that we're we would
be we would be taking on quite a lot of risk i actually did that math okay um so currently we pay a million6 um so
1,65,204 for just our regular students per year plus the 150,000 for our industry students that are special ed so that's $1,215,24 per year if we use So I actually added a million dollars to
Vinnie's estimate so I took the $6 million for the buses added another four million because that's a cushion so that gives us 10 million even if we divide that by 10 we're still saving $250,000 because it would only be a
million dollars per year versus what we're paying now which is a million2 but we don't actually like right now we have real numbers for what we currently pay right we don't know what their bid is going but I took the $6 million for
the buses and I added four million Okay to that and Vinnie had said the other stuff was a guesstimate of three million i added four just to like add a cushion there
so but that is with or without the grant that's without the grant okay yeah but that doesn't include the operating costs right so if we're currently paying you know 1.75 by your numbers that would actually
two Right so then we have to we'd be still running to say even extending this contract out we'd be paying that every year over 10 years right but we're paying that every year now right but then you have to add in the $6 million
to create the fleet no no no $6 million for the buses yeah $4 million for the operating costs so 10 million total but I I think that Vinnie you said that four million was just a number you pulled out of it was just a number I three million it was just me doing three i added
another million to that but like is that an informed number or is that that number was just me saying 3 million to divide it by three evenly it could be 10 right and that but that that's overhead that's not operating right no that you're not you're not actually adding in
the operating cost that we're currently paying well I'll let Vinnie answer that well the reason I said this doesn't lock us in is because we really don't know what that electrical bus bid is going to be which is why I said this doesn't lock us into anything and we really can't
decide if we're going this direction until we get the bids back and we see the numbers so so you don't really have you don't really I'm sorry oh no go ahead so at this point you don't really have a back of the envelope model that that you can rely on no because it
really depends on whether the vendor has property already are they purchasing it are they leasing it um does it already have the infrastructure in the grid to support it there's really a lot of wild cards on what the bid price is going to be so just from my perspective I I
didn't even attempt to try to calculate what it's going to come back to because there's too many fair moving parts and there's more that I even know about yeah I don't mean to jump ahead i just think it because the one question I have is do we know of any other districts that have already done this i believe Ipsswitch
has one or two electric buses yep and Beverly does too I think from Highland yeah they run their own But aren't we just asking to get a number so that we can then actually do the comparison correct i have a couple
of questions kind of related to that part does the grant stipulate that we turn our entire fleet electric or can we do like a hybrid of not hybrid buses but half and half some buses electric some buses not uh there was a number of 16 in it so I believe they are that's a we
have to do that number I believe if we came to the EPA and said you know these buses are actually costing us 400,000 instead of our estimated 375 I'm sure they would be amendable to a hybrid situation okay i was just wondering if
we could shift some of the like upfront costs and have fewer electric buses because other questions I have and forgive me if this was answered and I missed it but who owns the buses they would the company would own the buses so at the end of the battery life say which
is I'm guessing is pretty expensive knowing what I know about a car's electric battery um that would be their responsibility that is correct and now I would assume they would try to build some of that cost to the replacement of the battery in the contract i don't know
exactly uh the battery life but let's just say it's five years it's like six years i I thought it was around then so I would assume that the company would uh build into their contract price replacement batteries five or six years
down the road okay one one other quick question and I have some too when we first looked at this we we looked at Iron Rail as a possible location has that been ruled out now i believe that has been okay thanks um so the grant is
a pass through grant so my un tell me if I'm understanding this correctly is that let's just say we put out the bid and we get the bid and we want to go forward with it and we move forward the grant money would be given to us is it doowled
out bit by bit yes would we would if it's $5 million and we're saying you have to supply exactly 16 buses it would be you know 16 divided by 5 million and we give you whatever that is every time a bus shows up correct that's us doing
it out to them correct is the grant money coming to us in that same manner yes yep we would draw our because that just relates to I think I think Trent or Jen was making that point about like it's not just a one time like if they
say thumbs up here it is here's the money it's actually going to I asked that question if it's a thumbs up and I draw the whole five million in the first day is that possible they said yes but you're going to trigger a lot of audits so they would like us to draw it slowly fair enough um and there's going to be a
lot of monitoring behalf we are still the owner of the grant So we are going to have to monitor that that was my second question i think that you and you're saying it again but I just want to make sure I fully understand that it would would be on the district to monitor and ensure
that we were within the parameters of the grant not the not the company all reporting requirements if we are still the owner of all of Okay um which will still be a lot of work on our end and maybe this Well I have something that's
not really a question so does anyone else have a question before we sort of move discussion and debate yeah you're ready to discuss go ahead well no just just a comment that like as a as a guiding principle moving I'm I
am I I I'll buy drinks if the grant doesn't get cancelled that's that's where I am that is my fear as well um and so I think that we just need to make 100% certain that we are modeling what happens like what is the budgetary
impact when the grant gets canled at throughout the entire process and beyond that I have no comment my question is who who do we have politically fighting in our corner on this eric and I I mean what do you Well no I
don't mean inside is is uh is this like senator um the senator or one senator Marky has been has been my contact his office is the the aids in his office have been my contact to try to figure out if this is actually um going to happen or not which is the
reason we're we're a little behind when we usually bid because we've been kind of cautiously waiting and then yesterday or the day before in the paper there was a news article that said that the federal government would start to look at any energy clean energy electrification projects over the next
week or two so we're still kind of dragging our feet a little bit and the beauty of getting the bid is we don't have to accept it you can get the bit the two different bids and depending on what happens we can move in that direction what what does Mark's office what's
their prognostication right now so they keep have told me consistently they're unsure and they've asked several times they're unsure um they believe because it was authorized excuse me authorized by Congress that it won't go
away but we've all been watching the news so yeah yeah yeah fair enough yeah you know I was going to say I'm sorry to just but um you know I I think the the potential benefit of this I think is you know is great i I you know just having a
10-year contract for the buses is great in its own way um you know my my concern here is really there's a lot up in the air that really just falls on your shoulders right and um you know
how comfortable you feel moving ahead with this right just the amount of work you're going to have to take on i mean to be honest nervous about it there's a lot of grant requirements that we're going to have to follow up on and a lot of monitoring yeah so I guess a
follow-up question here is are you doing your diligence as the assistant superintendent in bringing this forward or are you bringing this forward because you think it's the right move right and and I'm asking you as as
expert counsel here you know to the committee i I think it's the right thing for the Um one more question are there any state incentives for us to do this i mean I love getting $5 million from the federal government will the state give anything uh so there is some around the charging
ports but that would be on the company okay they're going to own that stuff in the end thank you i I just have a question and it's sort of like a your opinion question so you can just Choose not to answer it if you want but I know you've been negotiating
with the US companies in the past do you feel like they would feel positively about taking on this contract is this a benefit to them or is it more of like no they just want to do things i would think our current company would
be hesitant to take this on okay but I don't know that i know for sure they have done it they have another because they're the same vendor for switch okay so they they've taken on I think f I think it's five I believe it's five smaller way yeah much smaller they were
like I think they were the first round of these heavy duty grants and Ipsswitch got a small grant and uh what basically happens is the company whoever wins the bid agrees to swap out a diesel bus for an electric bus you can't buy 16 buses
at once that's one thing I've learned in doing this research because there's such a so many people trying to get them now so you'd buy them in chunks and like Vinnie said you draw down in chunks so everything would happen over time it would not you would not start your contract with electric buses it would be
a roll into which is another another reason for the elongated contract timeline yeah when we roll this out in September it's most likely it's all 16 diesel buses running with the new company and I would predict that it wouldn't be months until they get their
first one 14 to 18 months to to order and have it delivered they might not even have 16 by the end of the contract i know um sorry would we also be able to use these buses to move students from to
Clark school or to an athletic event or like part of our bid is to include athletics and everything but that would be up to the bus company on which bus they uh send out for field trips and everything yep okay
um Okay that it for questions i don't know if anyone has comment or debate or thoughts i'll offer mine um so like to
me this all goes well get the grant get the bid like this is fantastic i'd love to have an electrified bus fleet and I guess I'm hearing you say
that we can put out both requests for bids so I guess I'm open to do it to this motion because then we'll get to see what the real world like in other words
if the real world doesn't me match up with what my hope and vision is then or our hope and vision then we don't have to take it but it seems worthwhile to even though there's a tremendous amount of uncertainty I
guess I'd like to see I'd be interested to see who who pipes up and says "I want to do this." What that company bid looks like so agreed we could get no bids and then we just go right or we could get or we
could be pleasantly surprised our current company could say "Oh this is absolutely the direction we're going and this is what we want to do." I mean we don't know unless we So we could get you know three competitive bid we don't know or it could come back twice the amount we pay now and decide not to go that
route right so um I guess I guess I'd like to do this as long as we have that's as long as we have the other option available still to us and I know that that's more work for you i understand that you guys ultimately approve the bus contract so and this is
not approving it this is just given us the ability to ask for more than three years other people we asked enough questions yeah we did ask a lot of questions um all right uh looks like we're ready to vote um
everyone's clear on the motion it's written up there um all right all those in favor that is unanimous of the six members present and the motion passes thank you guys thank you Vinnie yeah thank you
yeah that poor driver is screaming for his life really what's happening um okay uh next up we have two uh second readings on two policies um I don't know
eric do you want to say anything or Sure just I can bring it back the the committee had uh this on the last meeting and our first reading they came out of policy our procedure has always been to uh have a first reading make any adjustments if we need to and then bring it back for a second reading to finalize
it there were no adjustments made after last meeting um so these are the finalized uh DJA and DJ policies um we can answer any questions if there are any more
does anybody have questions yeah the I I take it that this was just modeling what the state already has just changed the change in the state law yeah that's fine did uh the policy subcommittee have anything else like that there was not a
heated discussion that we need to know about no there were no heated discussion we were there for hours hours and hours i do it line by line um okay uh David do you want to make a
motion uh sure uh I'll do individually um I move the Hamilton Regional School Committee vote to approve the updated policy DJ EA uh for purchasing requirements as presented in tonight's
uh exhibit second second by Amy Climberger is there any further discussion right looks like we're ready to vote all those in favor that is unanimous of the six members present and the motion passes
uh I move that the Hamiltonum Regional School Committee excuse me approve the updated policy DJ purchasing requirements over $50,000 as presented in tonight's exhibit
second second by Jen Carr is there any discussion all right seeing none looks like we're ready to vote all those in favor that is unanimous of the six members present and the motion passes thank you
policy doing that thank you um I don't think we have anything else for you Vinnie right from you nope um committee reports uh capital Finance unfortunately I had another dog
pass away sorry uh the day of our last capital Finance meeting and so the meeting didn't happen so we are we need to reschedu that but thank you if I can go a month without anybody dying on me now I'll be um Yes we'll be sending happier times
your way um policy i think we just did yours we Yeah big update um we're meeting on the 9th on the 9th okay uh negotiations excuse me uh nothing new to report um do
we have secretary's report do we have a secretary report because I completely thought about it on my drive over here that I forgot to look at it okay apologize i I mean I think we're pretty organized now it's just a matter of some a little bit of house yeah and that's really all I was going to do is go and see where we were but I'm happy to sort
of go and do that work and email it out to everybody to see what's still outstanding because I think that just works the best right thank you uh Eric to the superintendent report okay i have one really one thing um it's kind of an interesting time of the year when MCCAST
starts everything else slows down a little bit but um Tuesday night uh I became perfect at the uh being alive presentation uh the the um being alive presentation by Jake Flynn senior at at the high school uh he
was supported by the Ed Fund the Northshore Music Theater and a ton of local businesses and he put together this oneman show that was unbelievable 900 people yeah you was I went a little over 900 people attended and it was
really uh well defined by people there it was a true community event because it was every age every avenue every everything in town um people came together and I think Jake Jake may have said it like music just brings everybody together and
lets you forget about everything else and it was a great time two hours of a lot of fun um he's fantastic if you've not seen him he's been on Broadway for two different shows and um there was some crowd involvement including me being brought up on stage u but it was fun it was all for a
good cause the head fund has been working on this for about a year to try and raise uh monies for equipment to update the equipment in the high school auditorium microphones and receivers and things like that so thank you to the Ed Fund and Jake for taking the time to put
that together that was it thank you that was great and uh you did a great job Eric i just had to sit in a chair which was great when he handed me a microphone I got nervous it was a great show that's good um anybody have any questions for the
superintendent um chair report i really am just going to give you some dates to remember uh town meeting is on Saturday uh Saturday [Laughter]
um encourage all uh citizens to come to town participate in town meeting um April 10th is the election um and ballot votes um and then uh for the committee
just a reminder that we have an agreed upon schedule for the superintendent evaluation um which is that uh on April 17th at our meeting the superintendent will provide his final summitive evidence and then May 5th your
individual evaluations will be due to be turned in um just those reminders for everybody um and uh I think that's all I have you have any questions for me
we get VIP parking for the uh town meeting i actually do think parking is going to be interesting um has a Jeep i'll just be on the lawn hamilton's open parking up at the Winthrop with a shuttle question is right exactly i Yeah I
actually do think we will need to make a school committee plan for getting from one meeting to the other because I don't think there's going to be any way for us to park it um by the time we get to Wenham we won't be able to park so yeah what was that push some cones out yeah
yeah um I might make my husband drive us over so no I do think parking is going to be an issue but I do think they do have a good plan it sounds like to shuttle um to shuttle people um but a challenge for those of us who need to go to both
town meetings um so um uh anybody have topics for future meetings not yet okay do we have anything else uh just a motion okay what is it to to possibly
adjourn certainly objection second by David Pledo 7:51 um all those in favor and that is unanimous of the six members present and we are adjourned at 7:51