Good evening everyone and um welcome to our committee of the whole meeting. Um and just before we get started I always just to like to reiterate that uh we value each and everyone that is here this evening with respect. So whether it's our board members, administration,
our community, or even our students who might be listening in that we all um value respect whether to agree or disagree and that also um adheres to our public comment period as well. So with that um it is now 6:15 p.m. So I call to
order the April 14th, 2026 committee of the whole meeting of the Harrisburg City School District Board of School Directors. If we can please rise for the pledge of allegiance. To my left, that will be led by our superintendent, Dr. Henry. One nation,
indivisible, liberty and justice for all. So, the school board met in the executive session on April 14th, 2026 to conduct an ask me grievance hearing. And Madam Secretary, we are now ready
for roll call. >> Thank you, Madam President. Miss Copeland, >> present. >> Miss Anderson, present. Mr. Carter, >> present. Miss Hughes present. Miss Johnson >> here.
>> Miss Radcliffe. >> Miss Robinson >> here. >> Mr. Roy >> here. >> Mr. Thompson Leader >> present. >> And Dr. Suski >> present. >> Thank you. And we have a quorum this
evening. U thank you um madam secretary and also before we start uh just for the board members who are participating here this evening uh via zoom so tonight I'm going excuse it but moving forward I understand emergencies does happen but
we were all elected officials to be here and we do understand that others may have some health issues so tonight you will be excused but moving forward um we want to make sure we follow and adhere to the policy as we hold um everyone here. So, with that, I'll move to our
approval of of our minutes and our agenda for this evening. So, is there a motion to approve the minutes to of the March 24th, 2026 school board general business meeting? >> So, moved, Anderson.
>> Is there a second? Second, Hughes. >> Thank you, Madam Secretary. Can I have a roll call vote, please? >> Miss Anderson? >> Yes. >> Mr. Carter? >> Yes. >> Miss Copelan? >> Yes. >> Miss Hughes? >> Yes. >> Miss Johnson?
>> Yes. >> Miss Robinson? >> Yes. >> Mr. Roy? >> Yes. >> Mr. Thompson Leader? >> Yes. Eight yes, zero no, zero abstain. >> Thank you, Madam Secretary. Hearing
majority of yeses, so that motion will carry. Um, now may I have a motion to approve the minutes of the March 31st, 2026 special school board meeting? >> So moved. Anderson, >> is there a second?
>> Second. Thompson leader. >> Thank you, Madam Secretary. Can I have a roll call vote, please? Miss Anderson, >> yes. >> Mr. Carter, >> yes. >> Miss Copelan, >> yes. >> Miss Hughes, >> yes. >> Miss Johnson, >> yes. >> Miss Robinson,
>> yes. >> Mr. Roy, >> yes. >> Mr. Thompson Leader, >> yes. >> Eight yes, zero no, and zero abstain. I'm sorry. >> Thank you, Madam Secretary. Hear majority of yeses, so that motion will carry. U may I now have a motion to
approve the agenda for the April 14th 2026 committee of the whole meeting as presented in board docs. >> So moved >> seconded Thompson leader. >> Thank you madam secretary. Can I have a roll call vote please? >> Yes. Miss Anderson?
>> Yes. >> Mr. Carter? >> Yes. >> Miss Copelan? >> Yes. >> Miss Hughes? >> Yes. >> Miss Johnson? >> Yes. Miss Robinson, >> yes. >> Mr. Roy, >> yes.
>> Mr. Thompson, Leader, >> yes. >> Eight. Yes. Zero no zero abstain. >> Thank you, Madam Secretary. So here majority of yeses. So that motion will carry for approval. Um we'll now move to the presentations for this evening. Dr. Henry, uh do we have any presentations
this evening? >> Yes. Uh we have several presentation tonight. We have uh uh two from Mr. Rei and some from our academic team. Um, but first we're going to start with Mets. I'm going to turn it over to Mr. Rei so he can introduce our epine. >> Thank you, Dr. Henry. On the agenda
tonight is a three-year renewal for custodial maintenance and grounds company, Mets. Brian Mia, Paul Coleman, and Terry Bennett are here tonight to review their company and the proposal. And I'm sorry, Mets, to steal some of your thunder, but there are two important areas of the presentation that
board members, I ask that you pay close attention to. The first area is the commitment from Mets of a little more than $300,000 of capital investment needs to the district. One area this $300,000 is vehicles. This investment
includes three work vans for our very aged fleet as well as a box truck. Purchasing and maintaining vehicles is one area that we feel best suited for Mets and it's the right time to begin that transition. In addition, there are several other pieces of equipment that they will detail, including two skid
steers that will directly improve our operations. Second area is the creation of a building manager position, which is best comparable to a lead custodial position, but just a little more elevated, and that is for each building. This is
needed for oversight of each building. And we felt that having some improved leadership in each building will benefit the results and be a good source for the principles to go to. So Mr. Mia, you're up. Thank you, Mr. Good evening, everyone.
Thanks for having us tonight. My name is Brian Mahia. I'm the division vice president for MET's environmental and facilities management services. Next slide. Thank you. For those of you who may not be familiar with Mets, we're a Pennsylvania based company. Our corporate office is in the Wilsburg
Scranton area. We service facilities in five different industries from Maine to Florida, uh, Texas to Illinois. Currently, we're partnering with 98 school districts, primarily in Pennsylvania and New Jersey. A little bit more about our division.
Uh, METS has been in facilities and environmental services since the year 2000. Uh I've been with the organization for going on uh eight about to hit my 8th anniversary. With me have Paul Coleman, our district manager and our general manager for Harrisburg City
School District, Terry Bennett. I'd like to present some of our on-site team along with some of the support management. Obviously, you see Brian Behe, our divisional vice president, listed on here, myself listed on here, Terry Bennett, who has a long-standing history of successful custodial
operations in the greater greater Harrisburg area. Uh, Anie Doyle, our maintenance manager, probably needs no introduction, but he is a staple within the district. 20 plus years and uh, key part to our success in our plant operations. Christian Garcia has been
with us for about a year and a half as our custodial manager. Very driven manager and continues to build up the trust with the teachers and the principles and uh proven proven results. Next on the list here is Bianca Wilson. Bianca started with us as a a lead
custodian and has been able to through her hard work, dedication has been able to become our sec one of our second shift custodial man supervisors. Next on the list you'll see is Jeff. Jeff has been with us for just about two months, but we're already starting to see the impact that he's having in the buildings
that he oversees. And last, but certainly not least, is Donna Hooker. I She is what I would call the the woman behind the curtain. If you've made a phone call to EDS, uh all the work orders are assigned. They they go they go through Donna.
Staff retention. So o over the last three years, we've had some uh some some pretty solid staff retention numbers. If you look at the board, so we have 52% of the staff that we hired in our first year are still with us. 26 after on this
from the second year that we've hired. And that gives us a total of 78% retention rate from from our first year to what we currently run now. Uh we do have from day one, we have a 31% retention rate. Uh, and I know this is from we had we did have some turnover in
the beginning of our agreement. Um, but we've gone ahead and moved through that. We have an extensive leadership communication tool. We call the month monthly manager report that Terry and her team put together myself with some input that that shows that our quality
assurance. It shows our successes, highlights our successes, uh, suggests some improvement for for some of the areas we need to have improved. and then our projects completed, scheduled, and um maybe sometimes most importantly some of the staffing variances that we need to report on going forward. We'd like to
do a quarterly business review which takes all three of those reports and summarizes them into one report um you know more of a high level more of a high level reporting meeting but to be scheduled every every quarter with our team. We now we have our our work his or work
order history report. Now, this is this is a slide again back to Anie Doyle, you know, and Terry, this is this is part of their success. This is one of our our most proudest scorecards here. If you look at the column on the left hand side, that was the year before before Mets started here before we began our
partnership. They had a 27.1day turnover rate for work orders took from the day that you put a work order in, the average time close time was 21 27.1 days. We've been able to reduce that now to 6.2 days. So, we've had a a an
overall improvement from what what was inherited, 77%. And if you look to the right hand side, it's pretty staggering number to realize how many work orders were actually these are the the work orders that are actually recorded. We had just over 9,000 work orders recorded from our first day here at partnership until I
believe this was pulled on we pulled this on March on March 31st. So, again, kudos to the team there. You can really see that uh u you know, the level of improvement as as we've moved on. Then we had the the part of our other scorecard we have is our principles and
teacher rounds. And this comes from Terry's interaction from our supervisors and our managers and my interaction where we meet with teachers, we meet with principles to get the honest feedback of what we're doing well, but sometimes more importantly what what we need to improve upon. Now, while these these measures technically meet some
KPIs that we had set, we know that they need improvement, especially with the overall satisfaction being 77 with principal rounds and then 73 with the teacher. So, um, part of what what Mr. Rei spoke about earlier was that building manager that's really going to help drive these scores. These scores
were taken from day one up until March 31st, the entire time of of our partnership. But we are confident with the building manager and their increased roles that we are certainly going to be able to increase these numbers as those uh to elaborate a little bit more on on what was said, they're they're going to
be the face of our operation in that building to meet with the teachers, principles, and and even students if needed. Um we're really proud to roll that out. It's it's it's we we've had a lot of success with that in in other school districts that we that we operate
in. Our proposed staffing numbers for uh for the upcoming agreement would be 61.25 custodians, 11 for maintenance and trades and then five for the grounds uh for the grounds equipment for the sorry
for the grounds team. So our billing currently and will continue to be broken into basically two categories. There'll be a fixed monthly fee as well as a variable rate based on actual labor used by each position. So the fixed monthly cost uh you could see
is 103,000 uh which is 3.15% increase over the current year. So considering the cost of goods and the cost of wages that's a very moderate increase. If you look at the total monthly projected monthly cost
if all positions are filled each month we're looking at about a 6% increase as compared to this school year. That's primarily due to increased wages for the custodial department. Uh a large portion of that being for the building manager positions that we're proposing as well
as increasing the holidays to the team members from six per year to nine per year to more align with what uh the district's policies are. Mr. Rey touched on the investments. You can see how it's laid out here. Uh
that's one that's our original equipment investment when we opened up 3 years ago. You can see a lot of the custodial machines and stuff that are that are still in place and a lot of it still operating uh in good shape. So we're really looking to make some heavier purchases with vehicles and snow removal
and grounds equipment. And our commitment will be to continue to provide increased quality for the district overall in the custodial facilities and grounds operations. You know, Mets really prides ourselves on making each district we serve a showcase
account and providing full transparency to our client partners and we are available to answer any questions or elaborate on anything in more detail. I know this was a very high level overview in respect of everybody's time. >> Mr. Carter,
>> uh, mine is not more of a question. Mine is more of a comment. Um, I know you said that you was able to retain a lot of your employees that you had, but to be perfectly honest with you, I was unsatisfied with the work that was done. I had been at Camp Curtain on the first day of school. The floors was dirty, the school was dirty, and that was the first day of school. And that was
unacceptable. It was unacceptable that we had to have the superintendent call to bring in somebody to come clean the floor when that was the first day of school. Not only that, even in another school and still school, the hallways were dirty when we came in here to do a walk through when the school first opened. So to see that you say that we
had um been able to retain employees and different things of that nature. What is the excuse of why those schools were there? So we >> realizing that some of the schools did not open uh as as planned. Uh we we acknowledge that you know uh we we were
up against certain things with construction project management but uh doesn't doesn't alleviate the fact that we we needed to we need we needed to to make improvements on that. Uh for us it it wasn't uh certainly an acceptable practice for us to have um students come
into what was perceived to be a a a building that wasn't ready for for their first day of school. So we we acknowledge that and part of it is for this upcoming for this upcoming summer is to have more focused project managers. And again, kind of getting
into that, I'm not putting the crutch on the building lead on sorry on that on the building management. Part of that is that building manager and that part of that elevated uh elevated position. They have ownership of that building. Um they have that pride in that building and they're going to be the ones driving the
day-to-day operations in that building. Not just through through the school year, but that's also through the project. So, um you know, through all our project cycle through the summer. So again, I I admittedly there some some buildings should have opened up better. Yes. >> Yeah. Because even in the same sense, even if it was a project that was being
done, there still are we still have custodians and individuals in the building to make sure that our buildings are cleaning up the part so we can hold you to guys to a standard. And just basically seeing that was, you know, that was kind of disheartening. >> Uh absolutely. So it's like in the same sense with me coming into a school on
the first day of school or coming in during an activity or an event. I can only imagine what the school look like on a daily basis and then when you have employees who are talking about well it looks like that periodically. It's like I'm listening to what you're saying but actually the individuals that are in the building are saying something else.
>> No agreed and I think you know our teacher rounds that we showed you know suggest that and again that's not for just an individual building that's teacher and round that's teacher and principal rounds for you know throughout the entire district. you know, about, you know, several hundred rounds. So, again, realizing that that that number
needs to increase. Uh, but again, I think we're we'll have um a better handle on it with the uh building managers put in put in place for this this coming school year, summer. >> Thank you, Mr. Carter. Miss Anderson,
um to that end, what is the process of accountability? So if you have a building manager that sort of has ownership over that building, they're the person that's most accountable for that building. Who then do they report to slash like keeps them accountable to ensure they're doing their due diligence?
>> Great. Sure. Um so the building managers being on first shift are going to they're going to report up to ultimately everything reports up to to Terry Bennett, but they're going to report to Christian Garcia. He's going to be our he's our first shift EVS custodial manager. So they will report to him. um
all accountability will flow through him, but we're all part of the accountability process here. >> Great. And then to Mr. Carter's point, um does Mr. Garcia then make rounds in schools and do like random check-ins to make sure that the quality is what it
should be? >> Yes. So, part of his areas of responsibility along with all of our supervisors and again even even with Terry Bennett, myself, we do quality assurance, we do teacher rounds. So a lot of those rounds that we showed there are from are from Christian here. So he
does do a lot of accountability rounds for the staff and when we do these we actually do them with a lot of times with the staff present so they can see what we're looking for and then in the first attempt to use it as a teaching lesson and then after that then the accountability process starts.
>> Thank you Miss Anderson. Miss Hughes. >> Um thank you. Uh somewhat related to Mr. Carter's question too. you mentioned the satisfaction scores um could be raised. What specifically what areas were were noted by the you know the principles and staff. >> So the the biggest comment we got back
from some of the teachers were were their actual classroom space. A lot of it was um you know floors, you know, we didn't we didn't perform well on the floors. Uh for the principles, it was more of a common area. Um most of the comments were from the common areas,
lobbies, you know, potentially for bathrooms, too. So, I mean, there's several hundred rounds to sort through, but I would say that, you know, off off the top of my head, I'd be comfortable. >> Thanks. >> Thank you, Miss Hughes. Uh, Mr. Carter, >> and just one other question. I know that
we um we do three-year contracts, but one one thing I would like to mention is is there a way that we can see how the progress is going through a yearly um basis? Because to get to this point where they didn't been here for 3 years and then we have concerns and now we're at the point where we're doing a renewal
and we're just looking at the information that was given opposed to the concerns and stuff that we had. Is there a way that we can look at it on a yearly basis so we can make sure that we're getting the bang for a buck. >> A a one-year contract would be very difficult for >> No, no, I'm not saying give a one-year contract. I'm talking about do a
year-by-year presentation or something so we can see >> Oh, a presentation. >> Yeah, a presentation or something like that. So it don't take a three-year process to see what's actually going on when throughout that three-year process, we're getting concerns and stuff, but we got to wait till that three-ear mark to a renewal to address those concerns and
different things of that nature. Well, >> I was going to say that >> absolutely knock that and see how things were working the market and then it's like we got to take
a look at this opposed to concerns that we >> absolutely >> absolutely >> just make sure every contract >> and I'll add just a couple things. Number one, we we do receive a monthly report uh from Mets. Uh we've started to receive that in February. So that that
report can be passed on to the board. So you can see the details of that. >> Um I'm sure Matts you're willing to come in once a year to uh to present and kind of come back and and review. Okay, great. The one other thing I want to point out and it's something that we don't want to go to, but in the last
page of the contract is key performance uh metrics. So there's there's triggers involved in the contract that if they don't perform, we get money back. Uh so um there's a little bit of accountability uh in that process as well uh to ensure that you know there's
a a financial incentive uh to perform well. Uh the last thing I'm going to add is that um myself and Mr. Glass are in buildings all the times. We are doing the audits. We are making sure that we're reporting back the things that we
see uh to Mets. Uh I have a weekly running meeting uh with uh Miss Bennett and uh Mr. Glass in terms of the things that we see and making sure that there's progress and improvements in in terms of the some of the deficiencies that that are noted.
>> Thank you. And I'll just want to add to the comment of it. So, thank you. Um, but to um to the report, I think as a board, this is something like we would like to see as a board the updates because now we're asking for additional
services and we're not even um adhering to what we're, you know, already doing and this is just as simple as, you know, nothing towards you guys because there's somebody's in position. But when we think about just cleansiness, that's important for children and you know all through all throughout cuz we know what
CO and all other things have done. So that would be first my concern to make sure um we're going to address that before looking forward to do any additional you know um adding on when we talk about vehicles and things of that sort. We want to make sure we can first
make sure the buildings are up to date and find some of some of some somewhat of a report to follow up from there as a you know as that's that's coming from me. I don't know how all other board members feel about that but that's a big
concern. Um Miss Anderson, >> thank you. Um Mr. Rey, you had mentioned that um you're in the building. So, just wanted to back up, talk about process again. So, if there are issues, what
does the process look like to escalate that? Like, can a teacher reach out to you or like who is identifying if there's if the schools aren't clean? >> Uh, I get I get u feedback from everyone in the organization and I am very happy to quickly pass that on. I usually pass
that on to Christian Garcia. Uh, I'll text him that information or uh to Mr. glass. We will pass that on to Mets to quickly follow up. And that's one thing I will say about the Mets team is that when identified issues or issues are identified, the follow-up is quick to
resolve the issues. Um they can't be everywhere at at every time and and neither can myself and Craig. Uh so it's important that we get communication from building leaders. Uh so we get we get communication all the time about different things and um those those
issues are resolved. Okay, great. So, are you the ultimate point of accountability then? >> Well, Mets actually reports to Mr. Glass as director of facilities. >> Okay. >> Um, you could say from an operations perspective. Um, sure. You can call me the ultimate responsibility. I don't
have a problem with that. >> Great. We're going to continue to identify processes with this board and the admin. Thank you. >> Thank you, Miss Anderson. That would make me say, Mr. Glass, do you have anything? No, I could I could just say that
everything that Mr. Rei shared is um what's been going on. I can tell you this this school year I myself personally have done more building audits um and as we've been going through that process um things have been done more rapidly. There's oftent times
I'll go through a building at a different time of the day and it's just a simple conversation with a custodian. Hey, you need this or hey, you need that. our our conversations between Terry and I and and Christian have been smaller. Um if it's a work order, if it's a maintenance issue, we're getting
work orders put in and I can tell you there's been a big improvement over the last couple months as far as how things are being handled. Um just the quickness of how a work order is handled. Like I'm putting work orders in, I go do a walkthrough in the morning and by the end of the day I'm seeing some of these work orders are closed already. So it's
it's been improved and and will continue to improve with the communications and I believe with the the building leadership we're proposing. I think it's going to make a big difference. >> Mr. Glass, would you comment on the shared Excel file that contains your audit information and planned audit dates? >> Yeah. So, I do and I got to do some
catching up on that because I do a lot of running around, but um I have a shared spreadsheet I share with uh Terry and her team. Um when I'm out and about, whenever I see an issue, we're putting issues in there. Um we're identifying what the corrective action is for that
and how it's being handled. And then they're going through and following up and putting the resolutions to what that what those items were. >> And Mr. Glass, that that is a new process that we just put in place. >> It is correct. >> All right. Well, thank you and thank you
guys. And I did actually Oh, okay. One second. So, I did actually review. So, I don't want to just feel like we're just, you know, coming down hard, but I did verify the um the reports where they're closing. So I did say it was like a three what is the process for them to
close out the actual work orders? Yes. 3 days. Yes. So I did verify that and I was appalled to say okay well they're at least getting them closed but making sure that you know that it actually is um being done in a
decency and order on that say you know so I did verify that and you know thank you and I think Miss uh Robinson has her hand up. Thank you. Um I just had a quick question. Is this contract paid through um the general fund or is it capital
reserve? Just want to know where the the funds are are coming from. >> This is paid through the general fund. >> Okay. Thank you. >> You're welcome. >> Thank you, Miss Robinson. All right. Well, thank you guys. And all right. All
right. And Miss Rey will be coming up for the next uh two presentations. All right. Good evening everybody. The first presentation I'm going to talk about is an item on your agenda tonight and that is the William Penn demolition project.
So, as you tasked me with last month to go out and get a KPN bid, that's exactly what we worked on and did over a very short period of time. Uh, that bid came back at $6,291,35183. Uh we reviewed this
cost very extensively and we compared it to uh the industry and we did reach out to some other contractors in terms of getting information on the cost and we're very confident in terms of that price uh being brought to you tonight.
The other parts of the demolition that we're going to have to talk through is number one asbestous prior to the demolition. So we also had to do a audit of the building. So we worked with Element Environmental to test multiple areas of
the building. The results of that test are on the agenda tonight and you can see uh a copy of that. Uh that report came back on April 9th. So we really had a limited amount of time to really take a look at those results and understand those results. Uh but we did find out
that there are areas of the building that still contain asbestous that will need to be abated prior to demolition. We figured that we kind of suspected that uh we did remove quite a bit of asbestous in the 2024 project. Uh so
many areas were removed at that point. But one thing about element environmental is they are thorough in their testing and uh they did an extensive review in the in the building. So, we are working through a quote right now with Lobbar and the asbestous group
that will remove that that asbestous. It's called the Baxter Group. They're out of Chambersburg. They are a uh WBE company and it's also a company that we're proposing to work through um the demo project as well.
So, also we're asking for an asbestous reserve during the demolition. So, we also suspect that there will be a speestous as we continue through the demolition project. Um, that's uncovered at this point. So, you
really can't test it. You really don't know about it until you kind of break through the walls and and go through the process. So, what we're asking for is a reserve during demolition of $200,000. And one of the main purposes of that is to keep the project going. uh we don't
have to come back to you and um either reconvene a special meeting for $10,000 or slow down the project. We want to be able to keep the project going. And there are special criteria that has been added to this motion, very detailed
criteria. Uh so I I encourage you to to read over that in terms of what happens if we receive different amounts of asbestous. But overall uh we're looking for a $200,000 reserve. We don't know what we're going to find. This is kind of a guesswork at this point in terms of
what we might find through the demolition project. We might find $50,000 or we could find significantly more. I don't think it's going to be significantly more. One of the nice um parts about the testing that was done is we didn't find a speestous in the roof
deck. Um we were very concerned that the roof deck and the roof was going to contain quite a bit of asbestous and only a small portion of the roof. and I actually have a picture of it in the presentation contains asbestous. So, we're also proposing a asbestous
on-site consultant. That's also on your agenda for tonight. Uh the important part of having this person on site is as they're going through the demolition project is to help identify asbestous. Demo contractors know when they hit asbestous and they will know to stop the
work at that point. get the asbestous company involved to do some testing. Uh, but there's also a person that can be on site and go through um and and just ensure that any type of asbestous is being identified and abated correctly
and demoed correctly. Uh what that person will also do is do air testing. We want to ensure we want to ensure that the air around the building as the material is being grinded is safe for the middle schoolers and safe for the
community. So there will be significant amount of air testing being done to try to identify silica and certainly asbestous that could be getting in the air. So that's also a very important part of this project. So total cost right now 6.591
million and that would come from capital reserve. Next slide Adam. So just some overview areas. Uh the demo includes certainly the entire demolition but also includes project management. The project manager would be through lowar certainly the
bonds and permits from the city. Cost is also included to preserve approximately 20 facade keystones which could be used in future projects to commemorate commemorate com commemorate the William Penn building. Uh so if you're familiar
with the facades on the building, there's different wording. Uh there's gargoyles, there's there's actually some very nice areas of the building uh that can be cut out and we can use that for future projects. So, that is included in the bid as well.
We also plan to preserve some bricks if members of the community would like one. Uh we plan on keeping at least 300. Uh if there's more of a demand, there's going to be plenty of bricks from the demolition. We can certainly um you know, save some more.
A majority of the debris will be ground and used as fill on the site and then top soil will be added on top of the debris. One of the other things not not listed on the slide that we will be doing is what's called compaction testing. Compaction soil testing is very
important in this process. And what that ensures is that that soil is uh supportive enough in case we put want to put another building uh where where that where William put pen stood. Uh so it's
important that we do the compaction testing and we will be working with a consultant uh to get a quote for that. Project start at this point is the summer of 2026 and we expect the duration to take 6 to 8 months.
So, I talked a little bit about it. Uh, but April 9th, we had the asbestous audit. We figured that there would be areas of asbestous still in the BU building and that will be needed to be abated prior to demolition. That report again is on your agenda.
Lobar is working with the Baxter group again on a quote uh to bring back to you and hopefully include on the 428 agenda or communicate that information certainly sooner to you and have it also on the 428 agenda. We don't know a budget price at this point in terms of
what that's going to cost. Uh we did expect to see additional asbestous. Uh we talked about the reserve amount for 200,000 and the consult consultant for not to exceed of 100,000. So I just want to show you a couple
pictures of kind of like what asbestous looks like. Um what you'll see in the picture to the left is window glazing. So you'll see the bricks up against the window. Uh that in the middle picture is actually asbestous asbesus glazing. The
windows could be an issue. Uh there's a lot of windows in the building and they would need to be removed and abaded prior to the project because of this glazing. Uh so that is really kind of the number one thing that was found uh during the testing and that is kind of
the concern from a cost standpoint at this point. Just don't know. Can you go to the prior SL? There you go. Thank you, Adam. Uh, what you'll also see is the part of the roof, small part of the roof that has asbestous in it that will need to be abated. And then
on the right, what you'll see is very interesting. Um, asbestous is in what's called the 9 by9 floor tiles. Um, and we had they had to kind of dig to find these, but these floor tiles were in one room and on top of that was nonbustous
12x 12 floor tiles. So, at some point, the district, as opposed to kind of baiting that room and removing those 9x9 asbestous floor tile, decided to just put regular tile on top of it. Uh, I wouldn't have done that as a project, but that's neither here nor there. Uh,
so that will that room will need to be abated as well. Uh, that's not really a a big deal. Um, it's really the the windows with the uh the glazing that's probably the largest deal. Okay. So contractors right now uh Lobar
would be the project manager. We have them set. Demo contractor is a company by the name of Gundy Excavating out of Harrisburg. They are veteranowned. The asbestous removal contractor Lobar is working with the Baxter Environmental Group out of Chambersburg. They are WBE.
And I've also had conversations with Mr. Nelson from Dirty Dog. We believe that we can certainly get him involved in the project in terms of removing debris uh from his trucks. He also understands the lining that needs to happen and how to safely remove that from u asbestous from
from the areas. So that's I know that's a quick overview of the project. Any questions? >> Thank you Mr. Rey. Miss Anderson. >> Thank you President Copelan. Um I have a question about the asbestous. I'm not sure if you got my email or if my email was shared, but I was just wondering
what the different what did we pay for previously because I know that we had a speestous removal right at some point. What what did we pay for and why wasn't everything removed and what is the situation? >> Sure. Uh what we relied on at that point was what's called the 1997 management
adherbustous plan. So at that point of of in 2023, Loberg got a copy of that that report. very thick and they went through that and identified many areas uh that the testing company very similar to what we
did recently with element identified in the building back in 1997. So after 1997 there won't be any new asbestous kind of put in the building. So 1997 is a fine time to kind of kind of look at that information. And what
was removed was everything from pipe insulation uh to a lot of 9 by9 tiles. Um I believe there was some linear caul removed. So there there was different areas that were removed during that that
bid and that was completed by retro. Uh I believe that was about 1.1 million. >> Thank you. as someone who's not super familiar with sort of the how that process works. Why were we unable to remove all of the asbestous and then also just like curious how much it cost
previously? >> Uh well that project was I believe about 1.1 million in terms of just to remove that that asbestous. Why all of it was it removed? Probably because it wasn't identified in that report from 1997.
So we we had a which we had to bring someone out prior to demolition. It's a requirement. Uh so we had element come out and they did extensive testing. Um probably had better testing that they had in 1997 and uh they made sure that
all the areas were covered. Um so I I I can't really explain to you the 1997 audit process and the company that did it. Uh but it it was pretty obvious that they didn't identify everything. >> Gotcha. And then so just like thinking
about process so and just thinking about like future projects like why wouldn't we have chosen someone like Elemental or Element whatever the the group that we're working with now like why wouldn't we have chosen a group like that to have done the asbestous removal when we did
it a couple years ago? you. Well, that would have been to do the asbesus testing and it was because there was already report there at the time. So, I mean, why would we want to pay uh another $7,000 for element to come back out when a consultant already did a
report uh that identified the asbestous in the building? >> So, I know I know it's it's it's kind of playing a little Monday morning quarterback. I understand. Uh but there was already an existing report that was detailed that showed the asbestous that was in the building and you know all we
could do really do at that point is provide it the low bar and you know assume that that covered all the asbestous >> and then just >> one clear. So is the building dangerous to be in currently with the asbestous? >> Uh I I don't believe so. I mean, a lot a
lot of the asbestous like is is fairly contained and not really exposed. That's probably really getting into the air. Um, I personally won't spend a lot of time in the building because there's other contaminants that are certainly in the building that you just don't want to be in the building for a long period of
time. Um, >> but I'm also not an an expert from that perspective to say there's no asbestous in the air. So, I can't completely answer that question, but most of the asbesus that's found is, you know, contained in the 9 by9 >> tile. As long as it's not broken, as
long as you're not chewing on it, you're okay. >> Okay. Just wanted to confirm. I mean, concern about anyone and everyone's health, but there were a few of us board members that took a tour of the building a couple months ago, a couple. >> Really, it's not to that point in which it was kind of, >> you know, going around in the air. Sure. >> Thank you, Miss Anderson. Mr. Carter.
No, I pretty much was just um chiming in on the same sentiments that Miss Anderson shared because it was kind of mind-blowing to see that a report was done in 1997 and then here we was in 2023 and we didn't take the objective to follow the same measures that they took to make sure that all the expenses was
out of the building. So that just was kind of mind-blowing to hear from that perspective. So that pretty much was pretty much as I was saying this year. >> Yeah. I mean we we would have to rely on that report at that point and uh you know to go through a whole another audit and spend another seven or $9,000.
There's many people that could consider that to be frivolous spending and why spend that money when there's >> because we're spending more money now too to go back over the same things that could have been done prior to in 2023. That's that that's pretty much was mind-blowing because now we're spending more money to go back and do a similar
job that could have been done if we would have just done it all at that standpoint in 23. >> I I I understand your frustration, but at some point we we we have to remove it all. >> Thank you, Mr. Carter. Looks like Miss Robinson has her hand up. >> Yes. Um my question actually piggybacks
off of Mr. Carter and um Miss Anderson. So in 2023, I know there was um money set aside. I want to say it was a little over $4 million that was supposed to be for the cleanout and demolition of William Penn. Now in 2023,
you're saying that when the cleanout or so was done, I guess in 2024, that clean out was based off of a 26y old report, but we paid people to remove
the asbestous, but they didn't do their own assessment of what was going on. They based it off of that report in 97. >> Yeah. Well, that report was already completed and it wasn't four million. I believe the project was around 2.5
and that included this >> collectively. It was like the demolition and the clean out and it was it was a lot of things. Um, >> correct. Correct. So, there was a >> the the board motion from 2023 in June that was approved and then eventually
rescended had a proposal of 6.8 8 million and that would have been including the asbestous removal that was known at the time based on the 1997 report. >> Okay. And I think my frustration goes along with everyone the other board
members that we didn't spend $7,000 to do an updated report, but now we're at $6 million right now. So now the $6 million that was allotted in 2023 for the demolition and the abatement uh well cleanout of William Penn I know the
cleanout was done and I believe that was you said $1 something million. So, the balance of that that was put aside for that demolition, does this $6 million include that balance that was
um that we didn't use for the demolition? I know we used money for the to clean out, but there was a >> propo the proposal back in 2023 was for 6.8 million and what that included was about 5.3 million for demolition,
300,000 for cleanout, and 1.2 2 million for >> asbestous in 2024. We did the cleanout and we did the asbestous. >> We also had some additional based upon the fire damage. There was additional costs involved in the proposal at that point. So I mean if you're comparing the
demo cost from 2023 of about 5.3 million to 6.25 25 million today. You you are seeing about a 18 19% increase and that's largely due to inflation and largely due to inflation in the construction industry which is
>> okay. Yeah. I just wanted to make sure that even though that money was allotted for the demolition back then and it wasn't that $6 whatever million dollars that wasn't used. What was left over? Is that included with this $6 million or is
this another $6 million? What would or together? I if I'm if I'm explaining it correctly. I mean, >> Miss Robinson, I I hope I can add a little light to this. The money for this is coming from the capital reserve. There is not a separate bank account or
a separate amount solely for William Penn. So, when the mo motion was originally approved back in June for the 6.8 8 million. We were going to take that out of capital reserve. We only used the portion of that for the cleanout and the abatement. Now we're
bringing a similar motion back for the remaining part of the demolition work to come out of capital reserve. That capital reserve is one large account. There's not a sub account under that strictly for William Penn if that makes sense. >> Right. >> And I'm not saying that. What I'm saying
is on once you budget money that that money comes out of your balance on once you budget that that money >> no it only comes out when you expense it >> right but but you're you're you're allotting that money for one thing. So out of that 6 million you only used the
roughly $2 million. So that money stayed in the capital reserve. The the balance of that which was was allotted stayed in the capital reserve. Now, this proposal right now is $6 million. So, that it's it's not an additional $6
million. That's what I'm trying to get at. Just making sure. >> No, it's not an additional amount. It is just the total for the completion of the project. >> Okay. And I think that was Oh, can Mr. Rey, can you go back to that first
slide? The Okay. So, that's six. 2 million. Now that that the asbestous reserve during demolition that's if well you said that there is asbestous there so you know that money is going to
be used. >> No that would that's a totally separate category that would be reserved for after we abate what was currently found >> and that would that would be during the demolition process. So, we don't know how much of speestous would be is still
remaining in that building because we can't see behind, you know, walls. We can't see above different areas and we can't test in some of those areas. So, until you begin the demolition process, you're not going to know. So, that is simply an estimate. That's a reserve amount at this point.
>> Okay. So, the total cost that 6 um 591, that's the total for that, but it says as bestas prior to demolition and you're developing a quote. So that 6.591 is that going to increase? >> Yes, that will likely increase. However,
the asbestous reserve during demolition that could potentially decrease. Uh so during the life of the project, we could see a decrease there. So but but yes, it's likely that the total cost will increase and it's based upon what we have to remove now in the
building. >> Okay. One one last question. I promise I'm done. the since the last company based off off of the 1997 quote well the the the report since they didn't do the
complete cleanout of the asbestous was there in their contract any sort of guarantees to um or um I don't want to say warranties but um anything in that that now we're going back and now we're having to spend more money to clean up
things that They didn't >> not not to go back to 1997 and I don't even recognize the name of the company. Um so >> 23 the one the company who did the the cleanout in 2023 or 2024 the company that did that that we paid the $1
whatever million dollars for >> they they followed the plan the 1997 adher plan and that's what they followed to remove asbestous in the building. And again, that was a majority of the asbestous that that was recognized to be
in the building, >> but I don't believe they gave any form of guarantee or warranty under the circumstances. Most contractors would never do that anyway. >> No, absolutely not. Thank you, Miss Robinson. U Miss Heath,
>> thank you. Uh I had two questions um related to the uh reserve. Um so thank you for providing the protocol for the reserve. Um I guess one question I had and I might be missing it in the protocol but the but timing I guess so should this this pro how long do we hold
the reserve and you know before it kind of maybe times out. Um anybody speak to that cuz I didn't see any timing in there. >> Yeah. So the timing of the project was on one of the slides where estimating it's going to take 6 to 8 months. So once we're done with the demo process,
then we obviously know that there's nothing more to that asbestous could pop up for. So that reserve that reserve is just there so that we can continue the work. >> We might spend a dollar of it. We might spend 250,000. We don't know. But we
want to make sure there's some type of parameters that the board has given to be able to allow the work to continue because if we delay it, our costs are going up because we're going to have more construction related cost. We're also going to have more on-site monitoring related costs.
>> Okay. I just wasn't sure if it was possible that the the um project could extend um significantly, let's say, even if the the board gets stuck, you know. Um yeah, in which case you're holding that money, you know, for maybe it's a year or more and that's not ideal because your costs go up, you know,
every year with inflation like you said. And >> um so I yeah, I just um Okay, so it's the life of the project and you're going to kind of um project the end of the project when you start the project. Is that right? >> I I think as we start getting into the project, we'll we'll be able to know whether it's six, seven, or eight
months. Yeah. >> Okay. My other question is if we um I I think you're making a good case to have a reserve um so that this project can continue on because time is money. And I I guess one question on that is if we didn't have this reserve, you mentioned you outlined what would need to happen. You talked about what we need to have
happen need to come back to us. We need to you know you need a line of the meeting schedule and this could really expand um the timeline, but um are we uh um how do we pay the demolition people? Are they on a on um retainer or are they
they do do they get paid for the like jobs done or like could the cost expand if we if we're slow with the >> the cost shouldn't should not expand. Okay. This is something that through the KPM process and that Lowbar is is guaranteeing. We have a person from
LowBar here tonight Jesse Mccra. >> Hello. So, you know, that's that's something that again the KPN and Lobar will hold to in terms of, you know, getting through the project, not having change orders, but we know we we separate asbestous from a from a change
order perspective. >> U so, so no, there there shouldn't be additional costs identified. >> So, it's project work completed is is attached to the cost paid. Okay, perfect. That's what I thought. Thank you very much. >> And it's a prevailing waste job. So they they'll submit their payrolls and we
will pay them as as we're >> okay >> as they're approved. >> Sounds good. Thanks. >> Thank you, Miss Hughes. So hearing no further questions. Uh thank you, Mr. Rey. >> And Mr. Rey, you back up again.
>> Okay. Thank you. >> All right. So the the next presentation is to talk about the 20 26 2027 capital budget review. And normally this is taken during the general fund budget,
but we are taking this a little bit earlier. We want to continue to have improved communications, earlier communications with you. And because some of the items on the agenda tonight uh will impact the uh 2627 capital uh budget, we we
wanted to include them and ensure that you know we're we're taking a capital budget that has those items included. So capital budget priorities, four main priorities in the capital plan, same type of priorities, safety and security,
HVAC, roofing, and food service equipment upgrades. the data sources for the capital budget. We look quite a bit at the capital plan. So the capital plan that was shared with you is is a basis and a foundation. The
different buildings that we talk about in the capital plan, we bring those things forward and include many of those items in the capital budget. We also looked at the feasibility study. continue to look at the that continue to get input from operations, administration, employees, data from our
consultants and vendors. Uh we rely quite a bit on TMCco for roofs trained for HVAC. Sometimes we still consult with Crabtree and we also have our energy consultants that we reach out to and also certainly from you from the school board and community in terms of
what are your priorities? What are some of the things that you want to see uh Harrisburg move forward with from a capital perspective? The key points of the capital budget is that it's a placeholder of capital reserve dollars and it's again it's important to communicate the plan for
the upcoming year. Voting for the capital budget does not guarantee each project will proceed. So it's a little bit different from the general fund budget which is you know kind of sent to PTE and it's locked and loaded. The capital budget is a little bit more flexible. each project will be
individually voted upon. So just because you vote for the capital budget doesn't mean that you know again all of those items will go through. Uh while there are some of those items on the agenda for tonight um not everything's on the agenda for for for tonight in terms of
what's in the capital budget and the areas of the budget can be added or removed during the year. So let's say if we find a large safety concern that needs to be added or there's something from a large capital perspective that could be needed to be removed uh the the
capital budget can be very flexible during the year in terms of those type of changes. So what's in this year's capital budget? Well, we have the William Penn demolition which I spoke about. We also have the Marshall roof restoration which
I have a slide on. We have the Lincoln building refresh. I have a slide on that as well. Uh, two more Hamilton lock buildings. So, Hamilton and Lincoln, we'd like to move forward with electronic locks in those buildings. We
are getting some grant support hopefully uh for one of those buildings. And, you know, we we found it to be very successful at John Harris. Uh, I know we've talked about electronic locks quite a bit. I gave you some some pictures and, you know, some examples of
of what we do there. Uh we are starting the project at Camp Curtain. That's the next building for locks. That should be starting in the next month. And as we progress through Camp Curtain, Hamilton and Lincoln are up next. John Harris CTE wing. So we spoke a little bit about the CTE wing I think a
little bit last year. We want to have some capital reserve dollars allocated towards some of the things that we want to do there. There's also a slide there. And also food service equipment. So over the past few years, we have been adding uh about $150,000 of new food service
equipment. And I'll tell you, this has been a great success. We have seen uh not only uh new equipment being used and and more happy cafeteria workers. But I think it also produces better food. The
better the newer equipment that you have, there's some definite positives there. And one of the real financial positives there is when we when I started in 2022, we had about $128,000
of repairs in food service. Well, so far year to date, we have $45,000. So, as you're bringing on new equipment, the equipment is not sitting idle and down in our cafeterias and have to be worked on. So, we're saving quite a bit from a repair perspective, which is a
positive. So the total $16,462,372. Next slide, Adam. So Marshall roof restoration. This is again not on the agenda. Uh but this was included in this year's public school facilities grant. Uh we submitted for it there. Uh it's a ballasted roof, so it's got this the
rocks on top, so you really can't see the wear on the lefth hand picture, but Marshall's the next one up. And Marshall's the next one. Do we have leaks from the Marshall building? Uh quite common. So that is a priority. You also see on the right, I don't know if
you can see by the pictures, but there's a lot of cracks in those bricks. That will also be repaired as well in terms of the different areas up on the roof. We're also proposing a building refresh for Lincoln. So we have been, I think, very successful with doing building
refreshes, identifying the main aesthetic items in our buildings. We don't have the money to go through and do a 10 or $15 million renovation in each of our buildings. You know, similar to what we did with Steel, uh, but these building refreshes really
do improve uh, the aesthetics of the building. And for Lincoln, it would be LED lights throughout the building, full internal building painting, new stair treads, new gym auditorium floor, and uh, maybe a fixed basketball hoop compared to what they have now. new
bathroom partitions, new ceiling tile, and various tile and floor repairs. Just a couple pictures of Lincoln. You can see, for example, the stair treads. Stair treads are getting old. They could be painted in between. And it's also
partly a safety issue as well. Um, but it it needs this building has is now a community school and it's being heavily used and it's certainly time for a refresh. That's also a picture of the auditorium/ gymnasium. As you know, it's
not a competitive gymnasium. It's not a large gymnasium, but the floor could definitely be improved. And we're either looking at a synthetic floor or a maple floor. We're still kind of kind of looking at that option right now in the quote. And this is an example of kind of what
our hallways look like and can look like. Uh you'll see on the left is Fouse with LED lights, freshly painted. It's got a green stripe down down the the hallway to identify it. And on the right, it's Lincoln. Lincoln has the old fluorescent lights. Hasn't been painted.
Uh not as bright, not as cheery. Uh so that's where we want to go with with Lincoln. And that's that's an example of, you know, where we can be. Talk about the John Harris career exploration. We know at some point we're going to have to uh take care of that
bottom area. And that bottom area is where we would have our CTE uh pre-apprenticeship area. So HVAC, plumbing, electrical or carpentry. Or if we go away from pre-apprentichips and we go to a full CTE program, it would be something like construction trades other
from a uh full CTE program. But we know we need to we need to get down in that area at some point. Uh certainly buy some equipment uh and make it look like a real shop. We'd like half a million dollars set aside for that. And we also
have a $100,000 donation from Lobar to use in this specific area. We're currently working with Lobar and Dr. Craft on some designs and some thoughts to put in there. Uh this would be a project that we would probably look to kind of bring forward late next year um
in terms of some designs and some thoughts and and and kind of kind of go from there with that. uh and food service, $150,000. Possibly allocate a little bit of that towards the camp curtain renovation that we're doing right now in the kitchen
cafeteria expansion project. Uh also need some new milk coolers and pass through refrigerators. And again, we've been very successful with the food service and u it's been very well received by the cafeteria staff.
Any questions? All right. Well, I guess my only question would be towards the I know you spoke a little bit. I know it's kind of early with the budgeting, but do you also have or can you provide us with like what other grants are out there that we can like a listing of them for
these specific projects? >> Yeah. And you know what? I also have a handout. So, and it's also attached to the board which shows the specific grants for these projects. Uh, so I can hand that out. So, the
public school facilities grant is for the Marshall roof. Uh, the PCCD grant for $249,346 is for the Hamilton locks. Uh, so those are the only two grants from this budget perspective at this point.
>> Okay. Okay. And again, I'll I'll pass around this this report. >> All right. Yeah, that's my only question towards it. So, hearing no further questions. Thank you, Mr. Rey, for that. >> Thank you. >> Oh, Miss Anderson, you have something?
>> Yes. So, I this might actually be a question for you, Dr. Henry. Um, where did we land on the CTE item? So, I know John presented the space and how much it's going to cost. One of our previous meetings, the board had sort of raised
the question of do we have a plan yet of what the CTE looks like? I know that there was a walkth through, but remember we all work full-time jobs and it's hard for us to get away during the day to do a walkthrough that was conducted, but do we actually have a plan for what the CTE programming look? >> That's one of the thing that he was just
sharing that uh we working with Mr. Craft to design that plan and so we can bring that back to you all. >> Okay, great. Thank you. Thank you, Miss Anderson. And we have one more presentation uh for our uh uh district comprehensive plan. Uh we have Dr. Craig, Miss Folk, and Miss Palmer
who's going to present the plan to the board. >> Thank you, Dr. Henry. I'm sorry you have to sit through another presentation, but I promise you this is an important one and is one that the academic team is very uh passionate about. Um this is a presentation on the Harrisburg uh school
district academic plans. Um the the Pennsylvania Department of Education requires that every public school, charter school, votech develop a three-year academic um plan. Um our plan in Harrisburg um also aligns and drives
individual school plans. So they're aligned. It also aligns with the um academic performance goals that are in the recovery plan. So, we did a crosswalk and worked hard to ensure that we weren't doing different work with individual plans. Why is this important?
I've been here a long time and I've seen many plans that contradict each other trying to get to the same goal. So, it was a lot of work making sure that the plans were aligned. So basically this is a three-year roadmap uh for student learning focusing
on academic goals on professional development continuous growth um and quality education for all our students in the school district. Um chapter 4 guides the development of this plan and I just wanted to talk about some of the
practices that we um went through to develop the plan. the use of the research-based continuous improvement process assessing the conditions for continuous improvement in district. The review of a lot of data at every level, elementary, middle school and high
school. Uh we also looked at trends of data over many years. Um the development of a planning committee and of course um receiving survey uh feedback from our stakeholders. Um I did share the plan all the plans uh
with the board and also I know that um Dr. Henry shared the summaries of those plans because they're very lengthy. Um and some of well not some three key strengths that were gleaned from all the data was the academic growth that most
schools have met or exceeded the growth expectations in both ELA and math over the past three years. um improving at the elementary level attendance attendance rates have shown gradual improvement um and systems improvement. So the district has strengthened fiscal
management, governance and instructional systems. Three challenges um that were pulled data. Um despite the growth that we're seeing, proficiency is still proficiency in English and math is still a problem and we are below the state averages
across schools. Um also chronic absenteeism. Um working on attendance. we have to do a better job especially at the middle school and the high school levels. Um and then the equity gaps that we saw in the academic data that um we
reviewed among our English learners and our students uh with disabilities and certain racial and ethnic groups um that continue to perform below um overall averages.
So looking at all that data um looking at the trends in data looking at elementary, middle school and high school level um the district identified three core priority um goals to address the challenges. Remember that these
goals will be over three years. And so the first one was um improving ELA achievement in grades 3 through 8th grades um proficiency to 26% by 2029. And just to give you a baseline, the
baseline currently is 14% um proficiency that we have. Um goal two was around math achievement increasing grades 3 to 8 proficiency to 16% by 2029. Again, our baseline is 5%.
And uh our third goal is around student attendance, improving regular attendance from 49% uh which is our baseline to 52% by 2029. Um so key strategies again when we talk about alignment and um when my
colleagues here speak about the the supporting plans uh you'll see that there is alignment um of these strategies among all the pro all the plans uh the standards a focus on standards align instruction again going back to strengthening the curriculum
making sure it's aligned instruction assessment the organization of how instruction is being delivered the professional learning ing and collaboration the MTSS pro process developing it and ensuring that it's being implemented
with fidelity across all schools um the data driven decision making so using data to make um decisions and of course engaging our family and community folks to ensure that we are working together
um to raise achievement in our So, our ultimate outcomes that we want to achieve by 2029 would be to increase student proficiency in core academic classes, reduce chronic absenteeism, strengthen instructional consistency
across schools, close achievement gaps among student groups, and sustain continue to sustain financial and operational stability. So at this time I will turn it over to Miss Folks. Thank you. Um so you are going to hear a
lot of the same terms over and over because um we really did make sure that everything wasn't al was aligned. So PTE requires um a two-year induction program in the state of Pennsylvania. So, our um induction program outlines a
comprehensive 2-year um program designed to support um and retain new educators um while improving student outcomes and again making sure that everything that we do with our new teachers is aligned to the comprehensive plan.
So um the work that we are doing in our induction plan, we just um are in our second year of the first two-year cycle. Um is focused on strengthening instructions, instructional um practices and building educator capacity. Um we
really need to meet the needs of our diverse learners and we want to foster collaboration amongst our our teachers um using researchbased practices. So, we'll really be focusing on instruction when we meet with our our new teachers in their in their two-year induction
program. Let's cut here. There we go. So, some of the key components um of the program while this is not an allexhaustive list um include uh feedback using the Danielson framework.
This is the framework that we use to observe and supervise uh teachers. So we like to use the language and as we did our induction and you'll see our um professional development plan we use the language of this framework um ongoing reflection we promote that weekly lesson
planning we require that collaborative learning through our PLC's you'll hear that again and we focus our training in areas such as classroom management um trauma-informed practices equity and instructional technology um and we do this through our quarterly meeting our
inductees Okay. So, um in addition to our uh induction program which is only for our new teachers, we have a broader scope with our professional development plan that we have to submit as well. And as you're developing um the comprehensive plan that Dr. Craig just went over,
there are key questions that they ask you that helps to to fill in um the professional development plan. Um so our plan focuses on um some of our key priorities again standards aligned instruction. A lot of the work that we have been doing these last two years
have been centered around standard um standards aligned instruction um datadriven decisionm attendance and student engagement and then literacy development. So a lot of the work we are doing focuses on literacy development and again supporting our diverse
learners. Okay. So, Harrisburg School District uses an integrated approach to this professional learning. Um, again, this is not an exhaustive list, but we um support our professional development through what we call PLC's, professional learning
communities, instructional coaching. All of our buildings are supported by coaches, um, workshops and inservices, and we have a new hire um, onboarding and training process that's year-long. So, as we bring in new teachers throughout the year, it's not just in
August, um, we support our new teachers coming in all year. Did I miss something? Okay. Yes. Okay. So, the ultimate goal of our plan um is to improve student outcomes. That's what this is all about. That's what we are here for here for. So,
everything that we do, we talked a lot about datadriven um processes. Um we promote inclusive instructional practices. We really work hard with our new teachers, our existing staff on inclusive practices with our um we have our larners, we have learners with
disabilities um and we want to make sure that our teachers are equipped um to be able to support those students, strengthen language and literacy development. And again, we need to close the achievement gaps through um targeted supports.
Oops. I'm going to turn it over to Miss Palmer. So aside from um dealing with um kiddos who are struggling or um dealing with different kinds of um barriers, we also have to remember our gifted kiddos. So um the gifted plan outlines how we
identify um evaluate and support gifted students and make sure we are aligned with um chapter 16. Oh, thanks Adam. So we use a multi-step approach when uh we look at identifying students that
could uh potentially be gifted. Uh we do universal screening. Uh our gifted uh support teachers look at state and local assessments and we also take uh referrals from parents and teachers and use cognitive screening tools which currently we use the K bit. Um a team
evaluates the students using multiple criteria that includes the standardized assessments, academic performance and any behavioral indicators. Uh we do provide a continuum of services for our students. Um the Us kiddos that just don't quite make um
the mark to be identified as gifted, but we often uh include those highf flyers um in with with um some of the projects or other gifted students. But we do curriculum compacting, differentiated instruction. usually offer honors and advanced placement courses and dual
enrollment. >> Sure. >> Sure. Absolutely. So just the process I just want to remind the board the process for submission of plan. So all the plans have to be submitted to um PTE. Um so we reviewed the plans with
the board. the presentation which is tonight. Um then the posting of the plans after today's meeting on the website for public view and public comment that is that has to happen for 28 calendar days and then we will bring it back to the board um for the approval of the plans
um and the voting meeting and then uh we will upload the plans on May 28th PTE. then PTE will review it. If they have any comments, um questions, if there's anything that we need to go in and adjust, uh we will have some time to do
that before, uh excuse me, before the final approval on June 30th. >> Question. >> Thank you, Dr. Craig. Uh Miss Anderson. Oh, Dr. Suski,
>> thank you. So, I I just wanted to um remind the team that per policy 100, not only do we have to post it on the website, there needs to be a hard copy of the district office and at the nearest public library. So, please make sure that tomorrow that happens so we're
within the 28day window. Thank you. >> Thank you, Dr. >> Thank you, >> uh Miss Anderson. >> Thank you, President Copelan. Thank you for the presentation and thank you for putting this together. Um I know that the team has been spending a lot of time to develop this and thank you Miss Copeland. I think you served on the
committee correct? Thank you. >> Um so my question so I'm not super familiar with the exact format of what PTE is looking for. Um but just sort of thinking beyond like the state requirements. I'm interested in maybe
like what the next steps are with this. So like how are we planning to implement the plan? Like what's the plan to implement the plan? Right? So there's a lot of really good information in here. What's kind of the next step to like build out the detail like the road map of how to achieve these things?
>> Um so we've actually already begun um implementing it. Um a lot of it's through our learning framework and working with our principles. So each of our buildings have to submit a school improvement plan annually. Um we have
gone over extensive this um this plan. uh the comprehensive plan to make sure that their plans aligned. So there's team of people that work with the principal and the school teams to make sure that everything aligns. We are all on the same page. So the work has
already begun. >> And Miss Anderson, I would also add um prior to when I arrived here, one of the thing that we noticed in a lot of our school improvement plan is that it was just that everyone was doing different thing. We wasn't all moving in the same direction. Um, also you'll hear us talk
about proficiency instead of just growth. Um, one of the thing that we operated before was just growth. By the end of the day, if we get proficient, growth will come. And so, we want to try to shoot for that target of proficiency to try to grow our students. Um, but to see how the team has been working to align our school improvement plan to the
comprehensive plan is a great amount of work that they have done to make sure that we are moving in the same direction. >> I have more questions, but I'll wait. >> Um, Mr. Carter. >> Okay. Hey, so I know that you uh stated that uh all the schools uh present a school improvement plan. However, I
would like to see more of things on a behavioral spectrum because in order for all of these things to come to fruition, we got to hold students parents accountable. We also got to hold our principles accountable because our teachers and different things of that nature is only as strong as their principal as their leadership. So, that's something that I would like to
see more of. As far as the chronic absenteeism, I remember a few years ago we had uh Sonia Mcnite, Judge Sonia Mcnite that came in and wanted to collaborate with us on how to hold parents accountable in regards to making sure their kids are coming to school. So, is that something that we can still do to work collaboratively with one of
our local judges to see what we can do to hold accountability? >> Great question. So yes, I actually do meet we have a kind of intra agency meeting that we meet with the judges. Uh we already met with the magistrates to
have discussion about how we can make sure that the proc that we're doing what we need to do so they can do what they need to do. Um in the conversation it was it was a really good conversation because they had perceptions about what we're doing and we have perceptions about what they were doing. Um but in
the end after several meetings and with the support of Judge Morris um who uh oversees uh them uh they were very supportive and they said that they would you know hold parents accountable >> um depending on the situation you know cuz there were
>> right >> always certain situations that we're not aware of um but yes that they were going to work with us to do exactly that. >> Okay. Thank you too cuz I also seen that we were going to partner with uh all you can and you know in some instances you have some parents that might not be able
to have full control over their child in which we can have other resources that can be available to them in regards to even having them join one of the programs that could be possibly implemented. Also um how are we training our substitutes to be familiar with the curriculum so that they're in line with
the curriculum that's being brought to >> our substitute substitutes get trained as well. So, if it's a Kelly sub, they come in, they go through the same, if it's during the school year, the same two-day training. If it's in the summertime, they go through the the week training in August. Everybody goes
through it. So, everyone gets trained that's going to be teaching in front of our students. >> Okay. And then also, um, for the community engagement specialist, are we, um, in regards to hiring them, are we making sure that they are familiar with the community that they're serving
>> to bring them on board? family engagement specialist specialist. Yeah, >> that who she's speaking of. Yes. >> Um I have a few more questions, but I'll turn back over to President Coop. Thank you, Mr. Carter. Miss Hughes, >> thank you. Thanks for the presentation.
I I guess similar to Miss Anderson. Um I guess I was wondering I guess I was assuming I would we see more detail. I um and maybe that that gets rolled out um separately like specifically with attendance. uh what type of interventions are we thinking? I know what you're we're doing for reading and
math and that's awesome. Um but like are there specifics? >> Right. So in the actual plan is where it's very detailed. Um and so it is outlined. So using the approach of the MTSS process um and being very student centered um for supports for those
students who are having attendance issues. I mean when you read the research and any research if you go to attendanceworks.org which is the kind of like the place to go uh for researchbased practices. It it really it really is important to ensure well what
they say is that attendance can be changed through um educational approaches. So if the instruction is good, if it's engaging um if the students are learning, they're going to come to school. So it has to kind of all work together. >> Okay. Mhm.
>> U may and another question. Um in your you know defining this plan were you looking back too at what the school's tried before what like a postmortem like what hasn't worked that the district has tried and um because I see MTSS a lot. I mean I see these frameworks so very common because probably because they
they're successful but like um what's diff you know anything in particular that's different in this approach? Well, just being here for a long time. Um, the turnover is always an issue. Um, but really it comes down to accountability and I think that's what
the team has really been talking about, especially with Dr. Henry, is that we need to start holding it's not the framework. The framework is not magic. It's just a process that helps us streamline the supports for students. It's the accountability, making sure that it is happening in the schools. Um,
and then the followup. Is it working? Is it not working? how do we adjust? So that whole process of making sure that those things are happening in the schools. >> Awesome. Um that's great to hear. Um because I think that was what when I said was like, "Oh, where's the detail?" I think that's what you know, you start to worry about like wasn't going to happen, you know, and Yeah. Right. So
thank you very much. Appreciate it. >> I have another question too. And even with the proficiency um even with the uh with us not meeting the marks in regards to academics, have we ever got to the drawing board yet to make summer school a mandatory? because the way the test
scores are, we need something needs to be done. Something should have been done. >> I agree. And that is something that we are working on for summer 2027 is mandatory summer school um for for our students. Um we're not ready to roll it out this year um because there are
systems that need to be in place making sure that you know we have um criteria um and all of that, but we are looking to to start something summer 2027. And I will add to that one thing that I shared with the board is we have to look at uh especially in our elementary rank
our report cards and how we are reporting grade and uh for our students. Um so before we go down the avenue of mandatory uh summer school we got to first get on the same page on how do we grade students >> and evaluate students to make sure we are um have the right systems in place
around that as well. >> Thank you Mr. Carter and um thank you for the presentation. I'm sure somebody I'm sorry I have a question. Yeah. Can I ask real quick?
So I thank you again for the presentation, but I wanted to um cuz I'm more of a visual like learner. So I heard a lot of information, but I didn't see like data and maybe that's something that comes I'm not sure. But at least that this is a three-year comprehensive
planning um to see what it was the the last three years to where we're at now. That would have been really great to see that information just to see the progress or if you have it, it's in the plan. Okay. And and to see that and then also um a little speaking to cuz I know
you talked about with the implementation with the teachers and the all year long um participation there which is great. So I wanted to hear anything about like other like after school or programming like is there any alignment when the kids are not in school that's you know
you're collaborating with another you know organization that's maybe doing something similar. So it's kind of like they're not losing that loss of learning. It's a continue on when the school is not in session right you have a program out here that is similar to what the work you're doing. So they're
not losing that or even implementing an inschool um suspension cuz the tardiness and the you know cuz I being a part of committee I learned a lot more than what we probably think of how we see it and how the state PTE actually um factors in
the numbers when they're even you know like a child in a whole you know I'm not going to go into that extent but it's not kind of what you see because it's based off of a national level. No. >> So, am I hearing you asking about like our extended learning opportunities for
students? Okay. We can get you some information on that because we do have a few extended learning opportunities for students for summer school and after school. >> Okay. Yeah. And that just helps our community to come jump, you know, be able to be a part of that comprehensive ple planning as we did the committee,
you know, how can they do, you know, additional supports outside of what we're doing just to support you guys and make sure it is being successful. So that one is >> I just wanted to add too in our uh director of early learning um Dr. Gran Spencer I know that she has strong collaborations with the local daycarees
and she's always sharing um information around the learning pieces and standards and kindergarten especially for kindergarten given like these are the things that you know we want kids to be able to do in kindergarten. So she's always sharing that information from the district uh with uh community agencies
that support us. >> Yeah. And that and that sounds even great even having like some type of I don't know you know all the um background too alert having some type of mandated you know which I don't want to get caught up into that but like with a child care not just cuz some people look
at childcare and they just think a daycare right just babysitting and you know being a part of um a team now we wanted to we wanted to look like a school like early on and preparing them so when they come out of daycare,
they're already ready to get into there. So, how do we get to that early childhood piece to, you know, push that information out in our community to our local right area. So, >> that that is Dr. Grant Spencer. She works really closely with our um
partnering um in our neighborhood daycarees. >> Yeah. And I remember when we that when we actually opened that position up, right, because we were had a lot of questions about that. So, that's good to hear and to see. And I'll turn it over to Mr. Carter >> all the first so it more so just with
myself with just in closing um what you guys have presented I I like it and it's just more so of if we can just stick more to well just add more on to the behavior perspective I think we can retain teachers and have teachers want to come back but just we got to tackle the behavior issues because as long as we have them behavior issues it's it's
it's not going to work. So just to bring that more into fruition and have be strict on the behavior issues and also just um more than anything uh I'll just let you go but thank you that that's >> Thank you Mr. Carter and Miss Anderson. >> Um thank you. So wait quick follow-up
question. Did you see that there was a more detailed document with >> Yes. Okay. Like in like within the plan it's Yes. Yeah. So, >> oh, the plans are also attached. Thank
you, Dr. Suski, for that reminder. The plans are attached to the agenda as well online. >> So, if you go through the plan, the data is outlined in the district comp plan. >> Even it's about 52 pages long. >> Well, yeah. >> Either way, how I'm going to take a
deeper review. I know that there's public the public comment period, but I just wanted to confirm process like is the board able to provide written feedback on the plan even during the public comment. Okay, great. And then I would also reiterate like love that you brought up accountability and I know that we ask a lot of questions as a
board, but I just want to remind like this is what accountability looks like looks like, right? like we're part of that accountability structure too and I know that folks sometimes sort of like bulk at a lot of the questions that we ask but I think like it's really important and I'm really excited to dive into this and like see how this
comprehensive plan comes to life and appreciate that you all have already started to implement it. Um one quick question about the data. Um, so when you had talked about the ELA achievement targets and the math targets, so obviously like 26% isn't great, but also
we're starting at 14%, right? So that is a big leap. I was just curious the methodology that you use to determine those numbers. >> So we want something achievable. We are looking at um proficiency, which is something different because we've been
looking at growth. Um so we were looking at three to four um percent a year over the next three years. We actually looked back 10 years of data to see um you know what was our biggest leap um and it wasn't much more than maybe a 3%
increase and statewide data hasn't been growing that that well. But um I I'm confident in in that the processes and the things that we're putting in place, the accountability um and just being absolute intentional about the work that we're doing um that
we all agreed that 3% um was achievable and you know we talked a lot about it with the committee um with our building principles um so as a district that's what we're shooting for 3% increments over 3 to 4% increments over the next three years.
>> Thank you. Okay. Thank you, Miss Anderson. Mr. Carter, >> I just I'm sorry. I just had one question. Uh I did see that you had promoted inclusive instructional practices. Can you tell me a little bit more what that what does that look like? >> So, making sure that all of our
educators um know how to support our L students, okay? our students with disabilities. Um, you know, maybe there might be some behavior problems, but making sure that that our teachers are equipped to be able to support those students. Um, we have diverse
population. Everybody does. It's wonderful. Um, but it there's a lot of training and work and and experience that comes with that. So, we work really hard in our induction program to support the teachers with that. And and it's not just the office of academics. I work
very very closely with um um the learning support. Um HR has really helped us with our onboarding and training of new teachers. Um they've brought in speakers. I think one of the biggest attendance ones was with the the trauma informed. >> Uh we gave um we had choice one day for
for our induction um our inductees and the trauma informed was one of the the the biggest attended um so these are the things that they want and that they're asking for and we got really good feedback. So that's what that's what I mean by inclusive just making sure that our teachers are equipped to do what
they need to do in the classroom. >> Okay. Thank you too. And then also too when the principles submit over their plan for their school building is is the input from the teachers included with that too in regards to how to improve the the schools itself. Is that included with that as well or no?
>> From their teachers. Yes. Because they have school teams. Yep. And they go through the same a similar process just like we do. Okay. >> Yep. >> All right. Thank you. Appreciate it. >> Thank you, Mr. Carter. And I think my my final question is towards I know you spoke about um the
strengthening for your instructional practices and you're about a year and a half in. Um do you have when when did it start? >> That was before I got here. The learning framework, Dr. Henry, when did that probably like February? >> We started our work in February last
year in 2025 when we first had a meeting with the principal and we started setting the groundwork for this work. Yep. >> Yeah. I'm just trying to keep a time frame because you said about a year and a half in so we can see what that progress also looks like. But thank you. This is really good feedback and um want
to get some more. I guess I'll do some more digging cuz I'm a data. I like to see numbers. >> We got not that I'm the greatest mathematics. No, I'm kidding. All right. So, thank you for the presentations for this evening and we will now move to our
public comments for this evening. Madame Secretary, uh, we're ready to begin the public comment period of the agenda for agendum items only. >> Thank you, Madame President. We have Miss Melanie Cook um for the public
comment this evening. And just for the record, Miss Cook also um emailed a written comment and I'll have that to attach to the minutes. And each of the board members has a copy as well.
Good evening. My name is Melanie Cook. I live in the 3000 block of North Third Street. Um, normally I address the board, but I want to speak to the people who come up to me, including the young man who is working on his doctorate, has his principal certification, who thanked
me for speaking on behalf of the kids. Two weeks ago on March 31st, you were here, if you were online, for a special board meeting that dealt with the closure of the schools. At that special board meeting, you heard a mother stand
up and say, "You are failing our children. They may be failing our children, but this empty room is failing your children also." It is not enough to thank me and the people who come. You have to turn out. You have to turn out
and know that Miss Dr. Grant Spencer has been the early childhood development coordinator and she is bringing children into kindergarten in the Harrisburg school district prepared. If you came to the ACT 141 meetings once a month, you would know that even though they're
coming into kindergarten prepared, they're losing that preparation in first and second grade. They are not staying on grade point. You have to engage. If you engaged, you would know that special board meeting only had four of the nine board members present. That is not a
quorum. If we are dealing with board policy, that meeting should not have gone forward. Additionally, under the school code, it requires public notice. The public notice that was put forward listed the public comments were to be taken place at John Harris Auditorium.
That is a faulty notice and I would ask that the hearing that was held on the 31st be rescheduled with proper notice to the public. Exhibit A um indicates that in light of the fact there was no posting on the board's website until
March 30th. Now, exhibit A is the exhibit you all should have read that said that had the conflicting information. So, I understand that you are a volunteer. I'm not getting paid, but I take my time to go through and prepare comments and read these
documents. How is it that I know you didn't have a quorum? How is it that I know that exhibit A was faulty? How is it that I know that there was no press release until the evening? Additionally, 3 minutes to discuss everything. I invite the public to call in and ask for
a copy of my comments because one of the things that I can guarantee you is that if in if this board was quizzed about the presentation on the demolition of William Penn and asked what John Rey had presented, you would get eight different
answers as to how much was spent on the asbestous removal, how much is anticipated. It is too much information on one agenda. You need to go back to having your meetings every Tuesday. An agenda that takes this long does not
allow us to recognize the people who are doing good work. Please call in and ask to see my written comments. >> Thank you, Miss Melanie Cook. >> Thank you, Miss Cook. And that concludes the public comment section of the agenda. Thank you.
>> Thank you, Madam Secretary. We will now move to our new business for this evening for the starting with the office of just a second office of academics. Dr. Henry. >> Okay. The administration is recommended approval of facility agreement between
the Harrisburg School District East Shore YMCA for the use of their facility and equipment during extended school year program in amount of $900. This item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on this motion?
>> Uh just one question. Uh >> um how many students was uh will be participating in this? And correct me if I'm wrong. I looked over the contract. I seen the hours and everything like that. But however, I don't recall seeing how many students will be partaking this. >> So they did not cap the number of
students that can go. Um, but we have um nine sessions that we're going to take the kids to. >> I was going to say I know I seen the sessions and I seen the hours, but I didn't see the cap of how many kids will be involved. >> Um, also, and it's not even just a question, it's just a comment. Um, >> I know that we are in a uh process of
trying to offer different initiatives and different things for our students. However, if we have a a significant amount of students that want to join a swim team or anything like that, is it possible to build a partnership with the YMCA? >> Well, we already have a partnership with the YMCA. If you recall last year we had the kindergarten. We still going to do
this this year. Uh we want to continue to expand our offering. Um we have a great partnership with the Y actually met with the president yesterday. Um because they want to continue to partner with us. So we have a need um to have a swim team. We have kids interested in swim. I believe we could work with the
YMCA to facilitate that. >> Okay. So is it possible to get like a survey or something sent out to students before the school year is over to see if we can get any interest? >> I am I'm not opposed to looking into that. I'm always willing to try to figure out other ways we can engage our uh students. So, if that's something
that they want to um engage in, yes, I'm willing to look at that to see how we can bring that forward. >> Right. I also uh if I can recall, we do have an educator in the district who teaches swim lessons at the YMCA as well too. So, >> yeah, a few of them. Yeah. >> But when we do uh with the Y, we
normally do it during the day and I know the teacher referred to, he like doing those activity in the weekends or in the evening time. The biggest part of this program when the way that we want to make it successful is we want to get these kids when they're early in kindergarten and start teaching them at least how water safety. Um they don't
learn how to swim with the whole laps but they will learn if they fall in the pool how to navigate to the edge to the wall um which is so important. >> Thank you to uh Dr. Appreciate it. Thank you uh Mrs. Palmer. I appreciate >> Thank you. Um is there any further
discussion on this motion? And um my only um adding to it is I know and you guys can um help me out. I know we have a partner with the Eastore, but what about the ones locally? Is that any like do we have any supports there? Cuz
I know there's a partnership with Eastore, but what about the one right up there's a what is there one up town? >> Camp Curtain. >> Camp Curtain location. There's a Y and then they have the woman's Y. Like what? They don't have to pull the woman, but the I thought the one up town had the
pool. >> They closed theirs two years ago. Yeah. >> Front Street and Front Street. >> Yeah. >> And Fres is what we use for our kindergartens. >> Oh, the front street is used for the kindergarten. Okay. I'm just trying to see if we have anything also locally. So to know they we do have some kiddos there is good too.
>> And if you recall last year the YMCA I can't remember that total amount, but they provided u almost I want to say 100 free memberships to our students as well as family that want to engaged. Um, so again, this partnership with the Y is very strong and I'm very happy that we able to have a strong partner with us.
>> Okay. Thank you. So hearing no further um discussion on the motion, we'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration recommend approval of the letter of agreement between the Harrisburg school district
and the Catholic Charity Dasis of Harrisburg for an amount of $1,200 to provide psychiatric evaluation services for one special ed student on April 15, 2026. This item will appear on the April 28th, 2026 board of agenda for approval.
>> Thank you, Dr. Is there any discussion on this motion? Um my only I did have a discussion on it. So I was trying to get understanding on the contract. Have we used these this Catholic Charities Dascese all the time
for a psychiatric evaluation? >> No, we haven't. Um the person that we um used previously isn't isn't um she's getting ready to retire. She's not going to take any more um contracts. >> Okay. So, this was the only other option cuz this is I think the sessions were
like over 45 it 30 to 45 minutes is 1,200 for an hour. >> That's one of the least expensive ones we could find. Okay. >> They're really really expensive. >> Yeah, I was and I see that's I was like, did have we ever used them before? Okay.
>> Right. So hearing no further discussion on the motion, we will move this forward to our April 28th, 2026 comm uh meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration recommend approval of talking point renewal contract for administration of family connect license
um document translation and the foundation of EL ELLL license for the school year 2627 and amount of $17,98. This item will appear on the April 28, 2026 board of agenda for approval.
>> Thank you, Dr. Henry. Is there any discussion on the motion? >> Not much. Not more so of a discussion. I just want to ask um how effective is it? Um I know we're going back to renew it, but how effective is it? Is it >> what's your take on it? >> I just hear very good things about it.
The principles really do um like it, and this one is particularly going to be used for um our ELD program. Um but I hear nothing but good things about it. >> Okay. Thank you too, Miss Kelly. Appreciate it. >> Thank you. And my my only adding on to
the question I see was only 1,900 students for this um language and I know we have we talked about over 46% um Latino and I know we have over 6,000
students. So is this going to expand? is or this is only their capacity at this time because it says n it only it's only for 1900 students for this 150 for the language. >> Let me get back to you and see how she came to that number to the 1900. Okay.
>> Sure. Thank you. So hearing no further discussion on the motion, we'll move that forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration recommend approval of the implementation of imagine learning
student license in amount of 60,000 for the 2627 school year. This item will appear on the April 28th, 2026 board agenda for approval. >> Thank you. Is there any discussion on the motion? >> Uh Mr. Carter?
>> No, just the effectiveness of it. That's pretty much it. to see how um like the flow of it like what's the effectiveness of it and you know pretty much the same question I asked before just to see how effective it is. >> Right. I don't have any data but it's my
understanding according to do u miss that it is effective which is why she's been looking at you know um expanding it but I could get you some data. Okay. >> Yeah. So let's try to get some data some of the year data that we share with the board because I know we've been implemented for this past year. So we should be able to see some some data so
we can have as a baseline so we can s determine if this program is really moving a negative. >> Yeah. >> Thank you. >> Thank you Mr. Carter. And hearing no further discussion we'll move this forward to our April 28, 2026
meeting for the consent agenda for approval. Dr. Henry, next item. The administration has recommended approval of the three monkey inflatable event contract for the Cougar community day event on May 2nd, 2026 to be held in the John Harris High School um in amount of
$331.90. This item will appear on the April 28th, 2026 board of agenda for approval. >> Thank you, Dr. Her. Is there any discussion on this motion item? All right. Hear no further discussion on the motion. We'll move it forward to our
April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> And I'm going make this uh reference ahead of time. The next couple of item go back to one the point that Mr. Carter brought up about addressing behavior. Some of this is some of the investment that we're going to invest in our early
childhood and putting some systems in place with our kindergarten students and first grade student so we can start addressing some of these behaviors. So hopefully we can rightsize some of the behavior in the future. Um so that the next few uh motions going to be about the administration has recommended
approval of the order form Q318972 for the continuing use of ALS PAL for kindergarten in amount of $1,760 and Q349580 to support early learning in amount of $1,283.35.
These item will appear on the April 28 26 board agenda for approval. Thank you, Dr. Henry. Is there any discussion on this motion item? >> It's pretty much the same thing. I know over here it says that it's uh for continued use for Alice Pal for
kindergarten just to see the effectiveness of it. >> So, this uh we already had it. So, I was very pleased when I found out we had it in the district. This is something I previous used in my previous district. And so, I was so excited that we had it established in our prek classroom. Um but I want to expand it because as when
I was a principal, I always said the same thing. I never had issue with a lot of my pre-K kids, but for some reason when I got in kindergarten, I had issues. And so, one of the thing I wanted to go back to figure out why. And one of the thing we noticed was how we implemented Al's power. And I think I shared it with you all. If you remember
Mr. Roger Neighborhood with the puppets, same thing. Kids respond great to this. So, we ran a pilot this past year over at Ben Franklin. saw a positive review to the point where I think we need to go ahead and implement it in our kindergarten class again so we can stop putting certain things in in place to
addressing our students. >> Thank you. So hearing no further discussion on the motion, we'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh Dr. Henry, next item. Administration has recommended approval of the teaching strategy order
form Q365601 in amount of 675456 and Q365604 in amount of $1,836 for the purchase of uh creative curriculum and PD teacher membership and
goal line assessment to support our earning learner and prek counts program. These item will appear on the April 28th, 2026 board of agenda. Thank you. Is there any discussion on this motion item? All right. Hearing no further discussion on the motion item, we'll move it
forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommended approval of the teaching strategy order form Q391351 for the purchase of the social emotion curriculum to support kindergarten
learning in the amount of $3,4616. This item will appear on the April 28, 2026 board of agenda for approval. >> Thank you, Dr. Is there any discussion on this motion item? >> All right, hearing no further discussion on the motion item, we'll move it
forward to our April 28th, 2026 meeting for the extent agenda for approval. Dr. Henry, next item. The administration has recommended approval of the order form Q393788 between the Harrisburg School District and teacher strategy for the purchase of professional development for prek staff
to support student with disability in the amount of $4,185. This item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on the motion item? >> Um, not more so, Mr. Carter.
>> Just a comment. Um just even in regards to a few of these things that we uh that just went through in regards to academics once we get to a process like a one-year period is it possible just to see how effective it is to get some data just to see how effective it is for them. >> Yes sir. And that's one of the reason why we try to run pilot program but if
the pilot's not running successful then I'm not going to try to bring it towards you but we could continue to bring updates on how we are doing with these different programs. >> Thank you Dr. >> Thank you. So hearing no further discussion on the motion item. We'll move it forward uh to our April uh 28th,
2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommended ratification and approval of the time away from work request for the professional development as attached to agend agenda. This item will appear on the April 28th, 2026 board of agenda for approval.
>> Thank you, Dr. Herman. Is there any discussion on the motion items? All right. Hearing no further discussion on the motion items, we'll move them forward to our April 28, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> Administration has recommend approval of
the revision of the Harrisburg School District for the 2526 school year to reflect 179 date due to weather related closure. This item will appear on the April 28th, 2026 board of agenda for approval. >> Thank you, Dr. Hearn. Is there any discussion on the motion?
item. All right. Hearing see no further discussion on the motion item, we'll move it forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommended a board of authorization of the required
28 days public inspection period for the district comprehensive plan, induction plan, and professional development plan, and gifted education plan. Uh July 1st, 2026 through June 30th, 2029. presented this evening. Follow this request
required feedback period. The plan will be brought back to the board for final approval on May 19, 2026 and a submission to PTE by June 30th, 2026. >> Thank you, Dr. Henry. So, this will be a motion. So, do I have a motion for the
board to authorize the administration to place the district comprehensive plan and accompanying plans on public inspection for 28 days as an immediate action item? >> So moved. Anderson. >> Seconded. Thompson Weaver. >> Thank you. The motion has been properly
moved and seconded. Is there any discussion on this motion? All right. Hearing or seeing no discussion on the motion. Madam Secretary, can I have a roll call, please? >> Miss Anderson, >> yes. >> Mr. Carter, >> yes. >> Miss Copelan, >> yes. >> Miss Hughes,
>> yes. >> Miss Johnson, >> yes. >> Miss Robinson, >> yes. >> Mr. Roy, >> yes. >> Mr. Thompson Leader, >> yes. Eight yes, zero no, zero abstain.
>> Thank you, Madam Secretary. Hearing majority of yeses. So that motion will carry for approval. Uh Dr. Henry, next item. >> The administration has recommend approval of the waiver of expulsion hearing agreement for the following student as immediate action item. >> So do a motion to approve the waiver of
expulsion hearing agreement as an immediate action item. >> So move Thompson leader. >> Is there a second? >> Second, Anderson. >> Thank you. The motion has been properly moved and seconded. Is there any discussion on the motion? All right. Hearing no discussion on the
motion. Madam Secretary, can I have a roll call vote, please? >> Miss Anderson? >> Yes. >> Mr. Carter? >> Miss Copelan? >> Yes. >> Miss Hughes? >> Yes. >> Miss Johnson? >> Yes. >> Miss Robinson? >> Yes.
>> Mr. Roy? >> Yes. >> Mr. Thompson Leader? >> Yes. >> Eight. Yes. Zero no zero abstain. >> Thank you, Madam Secretary. Hear majority of yeses. So that motion will carry for approval. Uh we're now ready to move to our new business items for
the Office of Human Resources. Dr. Henry, >> the administration has recommended approval of the attach agreement between Harrisburg School District and Lamar Company for outdoor advertising services to support district recruitment. This item will appear on April 28th, 2026 board agenda for approval.
>> Thank you, Dr. Henry. Is there any discussion on the motion? >> Yes. Um, just a quick question. So, I know that we were having uh staff members uh go out to different uh universities to recruit. How is that going?
>> We are continuing to do that. Um, in fact, I've also participated myself. Okay. >> So, um, what we do when we do go recruiting, it's very much answering questions about our school district. Um, you know, really just being present to share opportunities about positions. But we do do that. We also participate
virtually. >> Thank you. >> And Miss Carter, I would say one of the thing that we are actively looking at other ways we can recruit. Um we do understand that we have certain areas in certain state that are um having teacher loss and for me I'm trying to figure out how can we recruit those teachers up
here. Um so we have to be very creative on how we going to go about recruiting teachers as we move forward. >> Thank you. So appreciate >> Thank you. U Mr. Carter and and I wanted to be clear this um this item is a billboard. Yes. >> Correct. Okay. So, it's not
>> If I could just interject and and Miss Keys, I know I'm not putting you on the spot completely, but this is a collaborative effort between departments. >> This year, our plan is to showcase some of our own kiddos and teachers. So, we're pretty excited. And we're also
looking at doing some video so that we'll be publishing that as well. And just to piggy back, I know I saw some proof from yesterday because they had a photo shoot yesterday and I'm that one little boy, it was adorable. Um there's some great content that they was able to pull yesterday of our students,
of our families. Um it's not using any props. It's using our own families. So it's amazing what they was able to do on yesterday. >> If I may, I would love it if they could come to one of our board meetings if that's possible. And I'd love to present them with a thank you.
Mr. Robinson, I have a question. >> Yeah. U Miss Robinson question just with having our children on the billboards, do we are we um do we have waiverss and things like that in place?
>> Absolutely. Yes, we made sure of that. That's a very good question though. >> Okay. Thank you. >> Thank you, Miss Robinson. and hearing no further discussion on that motion. So we will move that
forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommend approval of the tax agreement between Harrisburg School District and editorial project and education inc educational week to provide recruitment advertisement service. The agreement is
pending the solicit review. This item will re appear on the April 28 26 board agenda for approval. >> Thank you Dr. Henry. Is there any discussion on this motion item? All right. Hearing or seeing no further um discussion on the motion item, so
we'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh Dr. Henry, next item. >> The administration has recommended approval of the memor of memoranda of understanding between the Harrisburg School District and the Harrisburg Educational Association HA for
healthcare plan modification. effect of July 1st, 2026. This item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on this motion item? >> All right. Hearing no further discussion on this motion item, we'll move it
forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration recommended approval of the attached engagement agreement between the Harrisburg School District and Foss Rothchild LLP for limited transaction legal services related to employee
benefit administration and affordable act care act compliance matter. This item will appear on the April 28th, 2026 board of agenda for approval. >> Thank you, Dr. Emry. Is there any discussion on the motion item? All right. hearing and noticing no
further discussion. We'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommended approval of the attached April 14, 2026 personnel agenda. This will appear on
the April 28th, 2026 agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on the motion? And um I have some questions, but I'm I'm not going to ask it right now. Um so
I'll um follow up because it is a personnel agenda item. So hearing no further discussions on this item, we'll move it forward to the April 28, 2026 meeting for the consent agenda for approval. Uh Dr. Henry, next item. The
administration has recommended approval of the attach central the motion for employee 15515 effective April 14 20- 26 as a me action item. Thank you Dr. Henry. So this will be a motion on the floor. So do I have a motion to approve
the consentual um the motion for employee number 15515 as an immediate action item. >> So move to use. >> Is there a second? >> Second. Thompson leader. >> Thank you. The motion has been properly moved and seconded. Is there any
discussion on the motion? >> All right. Hearing no further discussion on the motion item. >> Madam Secretary, can I have a roll call vote, please? >> Miss Anderson. >> Um, yes.
>> Mr. Carter, >> yes. >> Miss Copeland, >> yes. Miss Hughes. Yes. Miss Johnson. Miss Johnson. >> Miss Robinson. >> No.
>> Mr. Roy. >> No. >> Mr. Thompson. Leader. >> Yes. Sorry. Five yes, two no, one no answer and zero abstain.
>> Thank you, Madam Secretary. Here majority of the yeses. So that motion will carry for approval. Um we're now going to move to our new business items for the office of operations. Dr. Henry, >> the administration has recommended approval of a three-year renewal contract with mess environmental
services. The contract covered the hourly supervisor staffing of the Harrisburg School District custodian maintenance and ground. The contract renewed date is 71 2026 and is through June 30th, 2029. This
item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on the motions, Mr. Carter? >> Um, not more so of a discussion. uh just wanted to uh make it clear that it
wasn't more so of a work order. It was more so of expectation. Some things that need a work order. So it's just about standard and expectations. So that's just my comment >> and I would note that uh to the board uh and to Miss Rita that when we work on this contract that we will be provided them update that they could come to the
board to provide those update to you all. >> Thank you. And and I would just add to it um before it does come before us at our next uh board meeting if we can have any like types of um
updates on at least like the um was it that I was looking at >> last week I did provide the the money update for March and I know we did give the one for February on those update if you recall that's they just started providing those update in February. So I
provide those update to you all each month. >> Okay. For on the um so you'll be able to provide that on for the um board reports. >> We provided we provided one for for last month for March. >> Yeah. But we didn't have anything
regarding like the um the um feedback. I guess I wanted to I guess you talked about how in the contract agreement prior that we can there's a way that you can if they're not completing a project that we can get u money's return you know they'll they
won't um compensated like what does that look like? >> Sure. On the last page of the agreement you'll find what is called the key performance indicators.
So if their scores are below a certain amount or above a certain amount, there's no penalty. And if the scores are below a certain amount, there's there's a penalty. So there's a financial penalty and that's detailed on page 18.
So, is that something you'll be able to I know we talked just a little bit about the custodial piece of it because we didn't get a lot of um good feedback from the board and their team is admitting to um not that they are the ones who actually are there but is that something that you can look into to
provide um what that looks like for that key point practice or >> Sure. Actually on the on the the monthly reports these scores are detailed uh for the board. So as you see the monthly reports, you'll be able to see those scores and um you know you'll be able to
see kind of where the performance is trending. >> Okay. So before but before we go into a new contract we'll have them scores before our next meeting or no >> you you're getting those scores in the monthly report. So each month those uh scores are built into the report already.
>> Okay. >> I'm saying that right? >> That's correct. those those scores are built in and those those reports have been set. >> Yeah, I did see that. But I guess I'll need to take a little deeper dive myself. Okay. All right.
>> Even if the even if the Even if the contract is approved, can we get those if the contract is approved for another three years within that three years standpoint, can we get to them each year? So, not just the understand we've been getting it for two months, but we had this contract for three years.
>> Yes. to your point they we should have been getting those update regular. So you all should be getting those now moving forward. >> Yes, we will make sure that those monthly reports are provided to Dr. Henry and that he you know sends them out and at the same time uh Mets has
agreed to come in on a yearly basis and discuss their performance. >> Yeah. Thank you. >> All right. So hearing no further line hearing no further discussion on that motion. We'll move it forward to our April 28th, 2026 meeting for the
consent agenda for approval. Uh Dr. Henry, next item. >> The administration has recommend approval of the 2026, 2027 capital budget. This item will appear on the April 28, 2026 budget board of agenda for approval. >> Thank you. Is there any discussion on
the motion? >> Miss Anderson, comment. Um, I would like to motion to table this item until we have confirmation on what the final budget is going to look like for the William Penn demolition
just because it sounds like we're it's still TBD on what the asbestous removal will look like. Yeah, we should know very shortly terms of that quote from Loar in terms of what that asbestous is going to cost us and at that point we will update this report on the agenda to
accurately reflect those numbers. So you're saying on the 28th >> on the 28th agenda. Yes. >> Um wanted to add on to the same sentiments. Also we are meeting for a work session
and I believe the talks about camp curtain will be the topic of discussion. Correct me if I'm wrong. We'll be discussing Cam Curtain. Correct me if I'm wrong. >> The only thing I know we have plans is a board retreat. We haven't work. >> So we haven't made a decision with Cam Curtain. Correct me if I'm wrong. So, I know that there should be more dialogue around that until we actually come up
with a actual plan of how we're going to proceed to move forward or be able to table this uh 7.2 as well. >> So, you all want to table 7.2 for a later time. >> Okay. You have to have a motion. >> No, we don't. You just need the majority
of the board to table it. Go ahead. Would it be a possibility to table it at the next meeting if we don't have all the information and give a chance two week chance to fill it in? >> Yeah, I that's what I wanted to comment on. Uh because the motion this evening
is just to turn it over to the April 28th meeting. tableabling it means that even if we got the information between now and April 28th and the board's ready, then technically we wouldn't act on it on the April 28th meeting, which could be okay,
but it would then be pushed into the month of May. >> So is the right is the right path forward to technically postpone it until a specific date and time. So postpone until the April 28th meeting.
>> Wait two weeks and see where we're at and then maybe table it down then. >> Well, one of the options you would have if you do turn it over for April 28th is and I think that's what Ms. Paul was trying to indicate that we were that I
may get names u that that I'm terrible with names. Okay. Okay. But uh uh but I think the the thought process was is that come April 28th, we could say we're not approving it because you don't
you're not satisfied with the information and then push it to a future date. I think all our action today is doing is that it's getting it posted on the agenda on the 28th and you could consider it based upon whatever information you have at that point
without inordinately delay delaying the process because we could get sufficient information theoretically tomorrow that could be disseminated to the board and the board could be comfortable to vote on it on the 28th. That's just the option. That's why uh tableabling
something at this stage doesn't always make sense. >> Thank you. Looks like Miss Robinson, you have your hand up. >> Yes. Can we just I know right now tableabling it is is really not an option because there's no no motion to
vote on it, but can we we can just not move it forward to the voting meeting and then have it represented at a time when we're comfortable of adding it to the agenda for consideration. >> That's true. I mean, you could just vote
this down and then it means that it won't be uh moved forward and until such time as the board's ready to vote. >> Okay. Thank you. >> So, if there's still discussion on the motion, which
>> I guess >> Okay. >> Okay. >> Associated with that, I >> I think uh Dr. Stokes is bringing up another issue that uh there are a series of motions which follow that are tied to
the capital project moving forward and that would also mean that those related motions couldn't move forward until such time as the capital projects action is adopted because they're all integrated together.
I did I >> Yes. So the one of the reasons that we are bringing this plan early is so that work that would be done over the summer such as the Lincoln refresh would have authorization to proceed. So if we're
going to table the capital budget, we're also going to have to table like the Lincoln refresh and things that are on the plan and also as a separate motion. As Mr. Rei said, each item will come before the board as a separate
motion. Um, it also impacts the William Penn demolition because that is also included in the capital budget. So, this is tied to at least three other motions on this agenda. Thank you, Dr. So. So,
yeah, it's those three items that I'm that I have issue with. I don't want to necessarily get have them start because I don't think we have clarity on some things. So, definitely hear you on that. So, if there's still discussion on the motion, President Copelan, I personally am fine moving it forward to the meeting
on the 28th, seeing what information we get between now and then, and then if we don't have an updated quote or we're not satisfied with the information, then discussing as a board to potentially table it. So, that's just my
personal opinion. >> Thank you, Miss uh Anderson. Miss uh Robinson. >> Yes. Just understanding if this is um not moved forward um and all of these things are put on hold, I am comfortable with putting it
on hold until we know exactly where our numbers are as far as these things right here. Now, even if we move it forward to the 28th and the numbers are still not right, if we vote that down, none of these things are going to happen anyway.
So, I'm not sure what the board wants to do, but I think we should actually have the numbers that that we're sure of in order to make for all of these things to to go forward.
>> I agree with you, Miss Robinson. >> Thank you, Miss Robinson. Miss Hughes. Um, so if this were not to get moved forward, um, what would be So it wouldn't appear on the 28th agenda and then what would the time lapse be until
it were brought back to us? >> We we could bring the motion back at any point in time. The issue is going to be that you can't perform the work. Um, so if we don't have a signed contract, for example, I I understand the William Penn demo is the big hot button. So, but I'm
looking at the Lincoln refresh. If we don't have that approved on the 28th, that will not happen this summer. So, that will be pushed off at least a year and it would probably be brought back to the board for the 2728
capital plan. Just so I can be clear with the board, there is no PTE, state or any legal requirement about a capital budget. This is in our amended recovery plan. It's something very unique to this district. Um, and therefore because
we're tied to that, we are going through this extra process, but it is completely not like a general fund budget that's outlined in state code. >> Um, and kind of related to that, is it possible to to uh approve it in pieces or must it be all all or nothing?
>> Sorry, that's um I'm going to refer I guess to probably Dr. Suski, you know, on that based on the amended recovery plan, I think it's an annual capital budget that they want approved. >> They want an annual capital budget approved that's aligned with the capital
improvement plan, which by the way, this one is very much aligned. So, great job with the work. Uh the only thing I would say is you always have the ability to amend a budget. >> Excellent. You know, so the question may be, is
there a portion of this capital budget that perhaps the board is willing to move forward? I'm just adding that as an additional option to the 28. Um, and for the items that you don't include later
on, depending upon timing, you can always add to it. >> May I make a comment that uh Mr. Uh Doug Thompson leader, >> there's no expenditure of money. This is a plan. Each of the items on this plan
in order to expend the money will have to come to us a second time. >> Maybe a certain >> or many times. Absolutely. So moving this plan forward really does nothing except keep us in compliance with a monitoring plan for
PTE. We can continue to discuss all of these topics and I encourage us to ask the questions that everyone is asking to get that clarity. But looking at past actions, we've gotten that clarity on all of these projects through John Rey.
So a lot of this discussion I think is just a lack of understanding that there's no money. We are not voting to expend money. all of these will come back before us individually at which point we can tear them down if we get bad numbers or we don't like something.
Just wanted to make that clear for everyone. >> Thank you. Uh Mr. uh Thompson leader uh Miss Robinson just had a quick question for Dr. Stokes. You said that if this isn't approved on the 28th, it would be a year wait. Why would that be for the Lincoln
Elementary refresh? because we can't do it with kids in the building um effectively. So, it would be done next summer, the summer of 27. >> Okay, that still doesn't So, if even if this was approved next month, why would
it again still wait for if it's approved on the 28th, the children are still in the building? What's the If it's approved next month, why would it then for 30 days, why would it require an extra year? Would understand what the what the the
time frame is on that or why why that is. >> Well, there's always lead time when it comes to construction items that you have to have prepared and subbed out and all of that. So, if we're not receiving approval until May 28th, we're not going
to be able to start the project say June 10th when the kids exit the building, there's not going to be the turnaround time if you're just giving board approval on May 28th. >> Right. So, M. Robertson, the one other thing we can look at if that's one of the case is if we want to do immediate
action item at the the committee of the whole for the Lincoln refresh. >> Okay. So, you're saying this even if we don't approve this um the capital budget, we can do an immediate action item for the Lincoln building on the
28th. No, remember that that's part of the motion would be if you all approve this the the capital budget to go the plan to move forward. Then each one of these individual motion, this is when you all can vote yes or no on those motions. So
if you all approve the the plan to go forward to the next meeting along with some of the other motion especially with 7.6 then at that time you all would vote on it at in April. But if you all decide you want to table all of this, the whole plan, and we bring it back in May, we
will have to have immediate astronaut on some of these motion in order for it to take place over the summer to get these jobs done. >> Okay. And I think um I'm not sure how the rest of the board feels. I'm I'm okay with even if we have to schedule a special meeting, I'm okay with that, but
I'm not comfortable with approving a plan when we don't know when we have a to be determined amount on there. We've already had the issue in January where $10 million was transferred to the the capital reserve and then another four million to another account. We have
money going all over the place into different accounts, but right now we're looking to solidify what those numbers are coming out of that account and we don't have that. So, I'm not I'm not sure how the rest of the board feels. I'm not comfortable doing this until I
know exactly what the numbers are. And I'm not opposed to having a special meeting to approve it. >> If I if I if I may, I I think something does need a little bit of clarity here just to be sure. And and I'm going to be looking to Dr. Stokes and John Rei on
this issue. Um I understand the board has the absolute prerogative of not moving this forward. That's your choice. That's your determination as a board. But I am not sure that if we push this
until April for action or May for action that we can meet timelines, the necessary front timelines for some of these projects. Is that correct? The Lincoln refresh is the I think the
one that's giving probably John and I the most heartburn about timeline because we are if we push this to May there's a pretty good chance that we will not be able to perform the work over the summer and it will be pushed off a year. if that's okay with the
board that that can happen. But this that is what that is the main reason why we're bringing this earlier earlier than normal in hopes of getting that bill building in a better condition for kids come August when they return. Remember we have a very short summer this year
because we had a late start to this current school year and we're starting early next school year. So we have a very condensed summer to try to get this work done. So, if we wait until the end of May to approve this, Mr. Rei, I don't know that we can execute this summer.
>> That is correct. I'm already getting pressure from Lobar, who is the project manager who puts these together, that he needs something very quickly in order to order the equipment and assign the contractors. And there's no way this gets approved in May. It will start for the summer. Um there's there's other
schools that are looking for contractors and equipment and everything else being lined up or already lined up and it'll simply be too late to do this if approved in May. >> Thank you. And I think also just to add to it, um you indicated that in your
presentation that during the budget that a lot of these projects would not be moving forward. This is you guys just presenting the the capital um plan. So you did state that correct in the presentation earlier.
>> Yes. And at the same time I also stated that each individual project needs to be individually voted on. >> Yeah. That's that's what I'm saying. >> In order to move it forward, >> right? >> And um Yes. >> Yeah. So I'm just saying I'm just giving clarity for the team for the board that
this is just a plan and then we still have to vote separately on each item. So, I'm okay with moving forward, but I don't want to speak for everybody and I know Miss Anderson and then Miss Robinson. >> Um, so yes, I just wanted to respond to Doug. Appreciate you providing that clarity. I think that was really
helpful. We'll also say though, I don't think it's confusion on the board's part about it this not being an expenditure. I think it's the board not wanting to approve the plan specifically, which is why we're having this this discussion. However, I I will let's take a step back since I'm the one that threw it out
there to table it. You know, been a long day. I think we don't need to table it. It sounds like I'm fine, agree with you, President Copelan, that if we want to just move this forward to the 28th, we can see where we're at with the numbers that are provided at that time to be updated and we can determine if we have
enough information on the 28th to either table it um vote it down if folks feel that's the case for voting, >> just approve a portion of it, >> or just approve a portion of it at that point. So, >> yeah. Thank you, uh, Miss Anderson and Miss Robinson. and then we're gonna try to move on.
>> Last one. I was just going I was just going to suggest that um if we didn't move it forward and then like um Mr. Sultanic said, we get information tomorrow or the next day. If we get that information, there's still not an issue
if we put it onto the agenda as an immediate action item because this is something that we have looked forward. We looked at it already. Um we just didn't have the the specific numbers. I'm just not comfortable moving it forward as is. And if we get information
within the next day or so or the next week and the numbers look good, I just don't feel comfortable moving forward with it to be determined. Um, so I think if at the 28th I don't think it should be it would be a problem if we went ahead with the immediate
action item, but just move. >> Right. So >> yeah. So I totally hear you, Miss Robinson. So, what we're going to do at this point, we're just going to move it forward and then at our next meeting is going to be up to us to make that decision on voting for whatever that project is or comes at that time because
it looks like you're the only one and the majority of the board is okay with moving it forward. So, that's two out of is everybody else okay with moving it forward? >> I'm okay. I see no risk in moving forward. >> Yes. and we and we got to make sure that
this is again following the um capital uh budget the plan and this is what PD they need to see that we're as a board as a team that we're doing this according to you know moving it forward so well you you you're on the public so we
can hear you no well we're not voting so it's just saying okay >> sure just move forward so just to make sure everyone understand all this is is just moving forward so we can talk about it again next month in in two weeks. So
in two weeks we'll have the same conversation again >> and then you can get on the record Mr. I can say yes with them. >> No, no, I'm just kidding. But I got I got you cuz the strong pool >> and and if you don't move it forward, we won't have the 24 hours posting
requirement that's required before that meeting and that would leave us, you know, in a problem at that point, >> right? >> Just more so when she shared the sentiment, she said the majority of the boards on a board and I'm like, hold on, wait a minute. So, >> okay. Well, yeah, that's if we were tableabling the motion and doing a straw
pull. Okay. So hearing no further discussion on the motion, we're going to move this forward to our April 28, 2026 meeting for the consent agenda uh for approval. Dr. Henry, next item. >> The administration has recommend approval of the proposal from the Gordian Group to demolish the William
Pin building. This proposal is through the KPM person corporative. Um this item will appear on the April 28th, 2026 board of Jennifer approval. The total uh total cost is 6,291,35183. Thank you. Um Dr. Henry, is there any
discussion on this motion? >> Hearing none. So we'll move this forward to our April 28, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration has recommended approval of the reserve amount of 200,000 to be used for a special removal change order during the
demolish project of William Penn. This item will appear on the April 28th, 2026 board agenda for approval. The total cost is 200,000. Thank you, Dr. Henry. Is there any discussion on this motion item? All right, hearing no further discussion
on the motion item, we'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration has recommended approve the proposal for the element environmental solution to provide remediation oversight and analysis of of dust during the William
pin demolish project. The daily rate per person is $770 and each dust test is $170. Administration estimate that a person will be on site three days a week with two tests needed per week of the project. The estimate total cost per
week is $2,650. The proposal also includes a final report cost of $3,456. The total cost of these services not to exceed $100,000. This item will appear on the April 28th 26 board agenda for approval.
>> Thank you, Dr. Hammer. Is there any discussion on this motion item? All right, hearing seeing no further discussion on the motion item, we'll move it forward to our April 28, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration has recommended approval
of the proposal from the Gordian Group to renovate the area of Lincoln Elementary Building. The renovation will include new LED lights throughout the building, full building, internal painting, new stair tread, new ceiling tile, new bathroom petition, a new auditory and gym floor and various tile
floor repair. This proposal is through the KPM person coverage. This item will appear on the April 28th, 2026 board of agenda for approval. Total cost is $1,8749355. >> Thank you, Dr. Henry. Is there any
discussion on this motion item? And I won't say discussion. I'll just add a comment. I did do a walk through or and I know the principal has some questions too about a lot of the repair. So to see that on here, which is uh great, especially right in the in the
center city of Harrisburg. I love the Cougar. However, if we can do that, I mean, I just want to add to that was something I know one of the principles looking at one of the reports I think from Mets, right, that that was some of the improvements that he was requesting. So, glad to see that
on there. And um hearing no further discussion on the motion item, we'll move it forward to April 28, 2026 for the meeting for the consent agenda for approval. Uh Dr. Henry, next item. The administration has recommend approval of the lease agreement with the city of Harrisburg for the Vernon Street Park.
The term of the lease will be from May 1st, 2026 to December 31st, 25th at this item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on the motion?
>> All right. Hearing Oh, Miss Robinson. Thank you. Can you can uh Dr. Henry or I guess maybe Mr. Re or someone give a little more context on this agreement? Uh it's
a 25 24 year agreement. >> Is this >> Sure. >> This is a this is a playground area that the city has maintained for many many years. It is owned the land is owned by the Harrisburg School District. I I believe
and I have a feeling that the city wants to do some upgrades uh to the land and that's one of the reasons why they need a new lease agreement. We also asked for a new lease agreement about a year and a half ago because the existing agreement I I'm not sure if we even knew where it
was. It was so old and really didn't contain all the necessary legal terms. So, this this corrects a couple things from both our perspective and the city's perspective. >> And any upgrades that the city is going to do is not going to be at any cost to the district. Right. >> That's correct.
>> Thank you. >> Thank you, Miss Robinson. So, hearing no further discussion on this motion item, we'll move it forward to our April 28th, 2026 consent agenda for approval. Um, Dr. Henry, next item. The administration has recommended approval of the to
participate in the 2627 boat procurement program through the IU13. This item will appear on the April 28th, 2026 board agenda for approval. Thank you, Dr. Henry. Is there any discussion on this motion item? All right. Hearing no further discussion
or on this motion item, we'll move it forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. The administration has recommended approval of the renewal contract with the Weatherproofing Technology Inc. WTI for roof
maintenance. The term of the agreement is from July 1st, 2026 through June 30th, 2027. Will cover all the district roof top. The total cost is $73,293.80. This item will appear on the April 28th,
2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on this motion item? All right, hearing seeing no further discussion on the motion item, we'll move this forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh, Dr. Henry, next item.
>> The administration has recommended approval of the renewal of the school status for our s'more for teens new letter platform for the period of June 30th, I mean June 10th, 2026 through June 9th, 2027. This item will appear on
the April 28th, 2026 board of agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on this motion item? >> All right. Hearing nor see no further discussion on the motion item, we'll move it forward to our April 28, 2026 meeting for the consent agenda for
approval. Uh Dr. Henry, next item. The administration has recommend approval of the subscription with civil plus for the doc assess accessibility document service for the period of May 1st 2026 through April 30th 2027. This item will
appear on the April 28th 2026 board agenda for approval. >> Thank you Dr. Henry. Is there any discussion on this motion item? >> Well I I would just say more of a comment. I'm glad to see um this on the
agenda especially with processes as we have been um facing here and some compliance. So glad to see that on the agenda item. So with that hearing no further discussion on the motion we'll move it forward to
our April 28th 2026 meeting for the consent agenda for approval. Uh Dr. Henry next item. >> The administration is uh is recommending approval of the attached use of facility request. These item will appear on the April 28th, 2020 board agenda for approval.
>> Thank you, Dr. Is there any discussion on this mo on these listed motion items? All right. Hearing no further discussion on the motion items, we'll move them all forward to our April 28, 2026 meeting for the consent agenda for approval. Uh
Dr. Oh, now we're going to move to our uh new business items for the Office of Business Services. Uh Dr. Henry >> uh the administration has recommended approval of the final responsitory bids as um these item will appear on the April 28th 2026 board channel for
approval. >> Thank you Dr. Harry. Is there any discussion on these motion items listed? All right. Hearing seeing no further discussion on the motion items. So we'll move on forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh Dr. read. Next item,
>> the administration has recommend approval of the treasury report for the period ending February 28th, 2026 in the amount of 77 million 351,1348. This item will appear on April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any
discussion on this motion? >> All right. Hearing no further discussion on the motion, we'll move it forward to our April 28, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The administration has recommended ratification of the following checks register for March 2026 these item. This
item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any discussion on the motion for these items listed? All right. Hearing or seeing no further discussion on the motion items listed, we'll move them all forward to our April 28th, 2026 meeting for the consent
agenda for approval. Dr. Henry, next item. The administration has recommend approval of the revocation of the following payroll total for March 2026. These item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. R. Is there any
discussion on these motion items listed? All right. hearing or seeing no further discussion items on it. So we'll move them forward to our April 28th, 2026 meeting for the consent agenda for approval. Dr. Henry, next item. >> The ministration is recommend approval of the following fundraiser for the 2526
school years. These item will appear on the April 28th, 2026 board agenda for approval. >> Thank you. Is there any discussion on this motion items listed? >> Yes. Uh I just have a quick question in regards to the fundraisers. If we want to support some of these fundraisers as a board, is it possible if we can I mean
how how do we give our support with these fundraisers? >> I I would say I mean like for the mark trial if you all want to be interested in participating that easily you could go and you know go to the school or you >> want to purchase anything or anything like that just go to the school. >> Yeah. Or you can also you know I'm
looking at some of the one for um the up. I think even if you wanted and again I know I'm have to talk to my CFO make sure I don't get myself in trouble but don they can also provide donation to the fundraiser as well. >> You would provide a donation to the
Harrisburg school district that would be accepted by the board. >> Yes. >> Uh recognized in Miss Keys report. Other things you could do is work with the principal and go to Giant or go to Walmart and buy items to be able to donate for them to resell at the fundraiser if that's something you
wanted to do as well. >> Thank you. >> Thank you, Mr. Carter, for sharing that. And thank you. So, hearing no further discussion on the motion items, we'll move these forward to our April 28th, 2026 meeting for the consent agenda for
approval. Um, Dr. Henry, next item. Administrators recommend approval of the 2526 budget transfer for March 2026 in the amount of 9119,5242. This item will appear on the April 28, 2026 board of agenda for approval.
>> Thank you, Dr. Henry. Is there any discussion on the motion item? All right, hearing. Seeing no further discussion on the motion item, we'll move it forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh Dr. Henry, next item. >> The administration has recommended approval of acceptance of the audit
financial statement for the year end in June 30th, 2025 with the inclusion of the federal single audit. This item will appear on the April 28th, 2026 board of agenda for approval. >> Thank you, Dr. Henry. Is there any further discussion on this motion item?
All right. Hearing or seeing no further discussion, I'll just add thanks for the update because I was I know we were waiting for the federal audit to be completed. So, thanks for having that here. It looks like there was no findings. So, that was a clean audit.
All right. So, hearing no further discussion on that motion item, we'll move it forward to our April 28th, 2026 for the consent agenda for approval. Dr. Henry, next item. The administrator has recommend approval of the PSBA all assets package at the cost of $19,28.31.
The Keystone agenda at the cost of 2,000 and the administrative regulation at a cost of 900 $5.25 25 cents which will include a standard membership live and on training board self- assessment with interpretation comprehensive subscription package policy maintenance
school safety institute annual update to the administrative regulation. >> Thank you Dr. Henry. Is there any further discussion on the motion item? >> All right. Hearing no further discussion on the motion item, we'll move it forward to our April 28, 2026 committee
for the for the excuse me, meeting for the consent agenda for approval. Um, we will now move to the office of superintendent for the new business. >> The administration is recommending the approval of the agreement between the Harrisburg School District and the vulnerability solution group VSSG to
provide security threat vulnerability assessment consulting for nine school building in amount of 32,000. Uh, this item will appear on the April 28th, 2026 board agenda for approval. >> Thank you, Dr. Henry. Is there any
discussion on this motion item? >> Uh, Mr. Roy. >> No. >> Okay. Thank you. Now, um I do want to have a followup and maybe it's a little I know they're doing uh a consulting on the nine buildings. So, is there a time
frame on when this should be completed because it looks like nine different schools? I didn't see that on the >> Craig. Can you move? >> There's not a time frame. Um I can sit and ask him. Uh but it's a comprehensive
review. So depending on the size of the school, it could take multiple days and then the if you've seen the reports, it can be several pages long. So um I'm thinking it would probably take him a few weeks to get all nine schools completed.
>> Okay. And I think my more update I don't know if this is something the board like a report I know not saying to go through all the pages but to because we always talk about the safety nets and that's what we stand on here um as a board but having a consultant in is which I know
why we kind of move towards that. So to have some type of feedback from each of the school um buildings would be great and I mean not as much detail but just so we have a better insight as we're preparing to put safety plans and things like that in order.
>> Yes, I can do that. Dr. Suski. >> Madame President, this is part of the recovery plan and when I was receiver I had hired this company to provide the ARVATS, the risk and vulnerability assessments. So this is the refresh on those and we needed to do one on steel.
So there will be an executive session scheduled when the reports are finished because safety and security is not discussed in the public. >> Okay. Awesome. All right. And thanks for that information, Dr. Sesi. Miss Robinson.
>> Yes. I just have a quick question. When did this start? >> We haven't started it yet. Well, she's >> Well, you're talking about the initial uh when we brought them in. How many years ago that was? >> Oh, that was like three years ago. It was is part of the recovery plan four
years ago. >> Yes. >> Yeah. >> It's four years ago and it's actually part of act 44 2018 where all schools are required to do safety vulnerability threat assessments for their schools. Correct. So this right here is just
adding one more school to what was already done before >> and updating the other plans. Correct. >> Correct. So we had three schools that were in compliance and we had nine schools that were out of compliance. So this is to keep all of our schools in compliance.
>> Okay. And is this an ongoing contract? This right here is just an update to the original contract. Am I right? This is a new agreement to do the nine schools that are out of compliance,
>> but nothing has been done as of right now based off of this contract. >> Correct. It won't start until it's approved. >> Okay. Thank you. >> Uh, thank you, Mr. Robinson, and thank you. And that's probably that's why I was asking the question because I don't
remember and maybe three years ago. I I can't remember. President, this is actually, if I'm not mistaken, Dr. Stokes, a requirement of the COPS grant. That's correct. Thank you. >> Okay. For the COPS grant. And you said how many of the schools were in were not in compliance?
>> So, the COPS grant requires that these be updated, I believe, every three years. So, because it's been four years of the nine that we originally did, that's why we bringing them back. We did uh Hamilton and Steel last year as they were now newly being, you know,
renovated and used as buildings. So, this takes the nine that are four years old and makes us in compliant to com uh for federal grant guidelines. >> So, there was a one year of no pretty much. Sounds like there was one
one year where we did not consult it per se. >> No. So, we originally did these four years ago, >> correct? >> Those ones that we originally did nearly four years ago, we're now redoing, >> right? >> We also did Hamilton and Steel last
year. >> Okay. >> And so those ones we don't need to do because they're only a year old. >> Well, you only did the two schools, >> correct? Because we had not done them as part of the original plan because steel didn't exist at the time and Hamilton was only used by Cessy. Gotcha. Okay.
little more clarity. Thank you for that. And hearing no further discussion on the motion item, we'll move it forward. Well, yeah, we'll move it forward to our April 28th, 2026 meeting for the consent agenda for approval. Uh we'll now move to our policy updates. Is that Dr. Craig
>> or I'm sorry, Dr. Herring? >> Uh well, yes. Go ahead. So, as you see, there are several, um, policies that were, um, updated. And so, um, I'll start with our
international student travel, which actually I'm actually really excited about. Um, this is, um, new. It's been vetted. Um, I've worked with the business office to make sure we were, um, taking into account all the
financial pieces and aspects of it. Um, and I know Mr. Sautonic and his group has helped us really work through this policy. So, basically, it's just establishing clear standards for planning and approving, supervising, and conducting international student travel
sponsored by the district. Um policy 221 and 325 were updated due to the passage of the crown act which provides protection for individuals um from discrimination based
on hairstyles historically associated with an individual's race as well as religious creed. Uh policy 2361 had some updated language um after new requirements that were added regarding establishing threat assessment teams. Employment of
substitutes 305 um basically outlines the district's process for hiring um substitutes for professional and support staff. Um and outlining the pre-employment requirements that have to be met before they start employment. Um,
policy 320 has to do with freedom of speech by employees. So, clarifies, it's clarifying uh when an employees personal expression on not performing assigned duties may conflict with the district's interest. So, it just outlines the process for that, procedures for that.
Policy 326 is our employee complaint process. So, just establishing a fair and efficient process for that. Um policy 619 is our district audit. Um which basically is stating the language
um was updated just to inform us that the auditor general's office um conducted periodic audits um of school district finances on behalf of PTE and um they no longer are doing that. um that responsibility is returning um to
uh PTE. Policy 903 was tabled um for this month. So you are all very familiar with that one. Um policy 913 non-school organizations groups individuals. Um
this has to do with non-school organizations, groups, individuals seeking to use district facilities um and providing guidelines um around dissemination of non-school materials. And 916 has to do with
volunteers and outlining guidance on school volunteerism, including definitions, classifications, and required clearances for anyone that is uh volunteering in our school district. >> All right. Thank you, uh, Dr. Craig. So,
again, we know these items were listed, they're here for just our first reading, um, for recommended, um, policy updates. So, we're going to, uh, these will be presented for the following policies for the board's review. And as the first reading, no formal action will be taken
tonight. Uh, board members are encouraged to review the policies and submit any questions to the administration prior to the second reading. The policies will be brought back at the April 28, 2026 meeting for a possible adoption. Are there any
questions now from the board? >> Yes. So, my question >> No, go ahead. >> Dr. Suski, >> I was just going to bring up that 9003 had been tabled, I believe, at the request of Miss Anderson at the last meeting and now it's being brought back. So, if there are specific items that you
want addressed, we should probably know that now because it's going to come up for a vote in two weeks. So, is there anything in particular about 903 that the board had concerns about? I wanted to make sure that the language was updated because I think there was a meeting a long time ago where I had
asked a question, was given uncertain um information back. So I just wanted to make sure that that was clarified in the policy and based on my reading it it was clarified. >> Dr. Craig, can you confirm please? >> Yes. So Miss Young did add that language
which was shaded green in the policy uh for your review. >> Thank you Dr. Suski and thank you um Miss Anderson. Mr. Carter, >> I just had a question about policy uh 231 the uh threat assessment. Can you uh talk a little more in depth with the positive behavior intervention and the
supported and what that support looks like? >> Policy 2361 has to do with threat assessment. So it has to do with the threat assessment teams um that uh manage students
um who are having some issues. Um, and so there are school teams in place that involve school psychologists, the counselor, the principal, um, and other student support or other support staff on that team. And the the
changes in the policy just have to do with how you organize like who should be on that team and then when they do this the actual threat assessment, who that information or who that information has to be shared with. That's what the
policy was updated um for. >> Okay. And then also another thing too, I know when I looked over the policy, it talked about the atrisisk behavior that may present a threat to teacher staff and students etc. Um what do we do about the students who are causing a lot of
chaos that may not seem like a threat but however disrespecting teachers, calling the monitor name and doing different things like that. What are the proper precautions in regards to that? So, that's not addressed in this policy, but what we do have in place is we have
our discipline um our discipline um my gosh, I can't think of the word, but we have a discipline procedure and process that Dr. T and the principles worked on >> that are leveled for u specific behaviors that students are exhibiting
in the schools. So depending on the level it provides consequences that um should be issued for students. >> Okay. All right. Thank you. >> Thank you, Mr. Carter. And just for the record, I would like to say these were vetted by the solicitor. Correct.
>> Yes, that is correct. All right. So, Danielle, Miss Robinson, >> thank you. >> Yes. Actually, um I'm going to beat a dead horse right now. Um, going back to the before we adjourn to go back to the the capital budget, is there a way for
Mr. Sultanic to add language to um that budget? Because what we're moving forward as far as everything on this agenda is going to be the same on the 28th except this right here. So when
people are going to look at the um capital budget from the committee of the whole is going to look different from what we're voting on in the business meeting. So is if it's I already understand you guys wanted to move it forward which is fine but just to put
the language in there that the numbers on this will change and will be different on the 28th because everything that's moving forward is going to be the same on the 28th except this right here. People are going to look at that and see the new agenda
on the 28th and it's not going to be the same because the numbers are going to be different. So just says that these are going to be changed because of blah blah blah legally. >> I understand what you're saying, Miss Robinson. Perhaps without putting any
language on, I would just ask the administration when it gets posted on the 28th that it be noted in red or whatever any modifications that may have existed from what was presented this evening. Yes, that's exactly what we've done in
the past in terms of making those type of changes. If there's small changes made to some of these motions, we make sure we point them out. >> Thank you. >> Okay. Thank you, Miss Robinson, for that. And um now we'll go to our public comments
for general items. So, do we have any Madam Secretary, do we have any public comments that are on non-aggenda items this evening? >> We do not. >> All right. We are now ready to adjourn. So is there a motion to adjurnn the meeting? >> So moved. Anderson.
>> There a second. >> Seconded. Thompson leader. >> All in favor signify by saying I. I. Those opposed 28th meeting.