I don't know if you're putting this. You put this go ahead. Okay. I'd like to call the Hazel Park Committee of the Whole Meeting to order at 05:30 on 05/11/2026. Could I have roll call, please? Katie? Here. Becker? Here. Fortress? Present. Fox? LaFrogliais? Here. Gratine? Here. Hinton here. And, Fox is absent with notice. I need approval of the agenda. I make motion to approve the agenda with moving post session before new business after
public comment. Support. Moved by Heidi and support by Monica to amend the agenda to move closed session. First is doctor, public comment. Any discussion? Okay. Roll call. Yes. Rajeev? Yes. Yes. David? Yes. Preferably? Yes. Angel? Yes. Motion carries. Next is public comment. Anybody wishing to speak? There's a form over there that you need to fill out, and you have three minutes at the podium to give your name and address and address the board. Anybody wishing to speak?
Okay. Seeing no one, we need a motion to go into closed session. I move the Board of Education recess into closed session eight c for strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement if either negotiating party requests a closed hearing. Support. Alright. Motion by April and support by Nate to, go into closed session. Ropoff Deacon? Yes. Yes. Yes. Yes. Representative? Yes. To reopen the meeting? Motion to reopen the meeting. Support. Alright. Motion by April.
Support by Debbie. Real quick. Weaving? Yes. McRae? Yes. Treasurer? Yes. Rodriguez? Yes. Yes. Yes. Yes. Motion carries. Personnel. First point of business here on the agenda of your new business. Advantage Dean of Student Staffing Change. Okay. So as part of our, plan for cutting cost, we were talking about cutting the, Advantage Dean of Students down to a point six. After review with everything in the business office, it's been determined that that reduction is
not necessary, so we'd like to maintain, that position as a one point o FTE. It's been a really, you know, good amount of support for the students over at Advantage and, that's what we're looking for, to be able to maintain that back to one point o. Does anybody have any questions? I don't Or comments? For clarification for people in the audience and at home, this is the committee of the whole is the discussion meeting, and next week is the voting. So that's why we're not voting on reinstating, the dean at this time. Just discussing it.
Next I have, policy, administrative regulations. So I didn't think we approved these according Well, we, bring them and they wouldn't come across. So this is an opportunity for you to make comments or thoughts about them. You're not approving them. And then we would bring them again next week, and then we would wait thirty days and implement them. So the real goal for us is to have, by July 1, we're gonna be utilizing these ministry of regulations with the policies. So it's comments. We won't vote on those? No. Just comments.
Just com okay. Anybody have anything? Did anyone read them yet? Not yet. It was a lot of hassle. It was pretty big. Yeah. Yeah. That, lunch the school lunch thing. It's pretty So if we certainly wouldn't have the word on it, wait until June, we would prefer to kinda get it going forward so that we can work on our handbooks then. Right? The next thing is to just have us clean for the start of the year. Okay. That sounds good. Next, I have this, pest management. Is this a booklet? Gonna be a handbook? We already have it. So yes. So the integrated pest management was on our schedule to do this month.
Integrated pest management, you guys have had this, well, we started the last couple years ago doing this, and then it was done before I was here as well. So just a handbook that gives us guidance and direction that is required to inform parents and community members when pest management is happening and the way they need to go about it. Those are one of the, notice yearly notices. Right? And that's what it's We must give yearly notice to families. Okay. Well, we'll move them right along. Building assessment update. So I would just wanna kinda give you an update because, you know, we we
are putting dollars into both the educational assessments as well as the building assessments infrastructure. Right now, we're almost finished with the thoughts of our administrators about the things they would like to see change in their buildings. And, John Davis has it drawn three d, and there's some really exciting things that the teachers or the administrators have thought through with their building of items to kind of take us into the future. So those are are going well. There's also concurrently, other architects are working on the infrastructure.
So we don't believe we will have this until July and August for the infrastructure, but as soon as they do, we'll let it go of that. And, there's really some great discussions happening. And, really, John has been meeting with the building principals. One of us comes if we can, but it's really building based around the decisions and the things they'd like to see in the building. Anybody have any questions about this? Not at this time. You said June or July? July or August. Okay. Roof assessment update. Is that Webb? Well And for everybody. That's everyone. We are we have one building left for the infrared update on the roof, so
they hope to have that to us in the next couple weeks, and we'll be able to give you that information. The Webb repair has been made, but the replacement, we have not heard from the insurance company yet. So in the meantime, to get us through in a short time, the $6,000 that you approved for Webb, that area has been repaired, not permanently. It's a temporarily temporary fix. It will not hold. So we we will look forward to getting our roof assessment and be able to give you some more information. Alright. Questions? Alright. Loner riding lawn mower purchase. Riding mower. So on our, three year plan, we had a mower this year and two next
year, and so we got the bids together to kinda walk them back a little bit. So our hope would be to get approval to order one in June and two in July, for these buildings. So you sort of the buildings on the three year plan that you review. I have a comment. I I'd like the July. I'd like I don't wanna vote next week to get three. I'd rather vote for one and then bring the two up in July after we get the budget presentation. That's just my thought on that. And then if we purchase if we approve them in July, they would still want this year's budget or they'd want next year?
Next year's. Okay. It was they would have gone on we wouldn't have purchased it till July and it would go on next year's budget, but we can it just means that we won't get them until August If we don't have permission, we order them July 1. Right? Do they have sales at the end of the season? Like and they're not gonna get a discount? Like, right now it shows that they're giving a multiunit discount. Yes. We'll just do that. So will the $12,007.71 go up if we order three? I don't know. If we order them one by one? Well, we let them know there was one gonna be after the meeting next week
if it gets approved, and then the two would be July 1, and that's where the discount is. I can't answer if three weeks later into July if it'll be the same or not. We'll have to ask permission you know, ask that information and bring it to you next month's week. Okay. But it's not our intention. So they are they beyond repair? I mean, it's $36,000. Mhmm. Yeah. That's a lot of money, but you've gotta keep your equipment updated. How old are the current, units? I don't know that I have that with me today. I wanted to say he said the Webster one was 30 years old.
I just I I have not looked at it. I'm trying to envision what a three year old riding lawnmower looks like. I looked at the three year plan because it does say it in there how the how old they are. And all of them one was eight plus years. If they're getting the ones that were in the three year plan, those are the ones they were placing. One was very old. One was eight plus years, and one was 10. And they take a lot of they're not big tractors. Right? They're like a lot riding more, like, some of where you live. They're right. The maintenance one is the one that moves around. So and we can get the eighties for you.
And pictures maybe if you'd like. It might help you. Okay. Next is a campaign as a word. So did I get a direction? Are we doing one and then the two in July? Are we doing the three with purchasing in July or purchasing? What's how much is the savings? 3,000. 8,000? 3,000. 3,000. I'm not I don't wanna make that decision. This is seven people up here. I'm I'm an advocate of going forward now because nothing gets cheaper going into the future if we have prices locked in and discounts locked in. And assurances that we have adequate equipment to keep, you know, keep up with our,
groundskeeping. I don't see the need for us to have to come back later on and do it, and do this all over again. Are we gonna train our employees to use these? Because I know my daughter just bought a zero turn mower, and it's pretty high-tech. She didn't pay 16,000 for it. But Yes. We do train. As a matter of fact, Connor now is, you know, working during the day, and he had to have training before they let him use it. And, me being having a tractor before in a zero turn, you need to slowly learn and practice. Yeah. I was I was taught by somebody specifically when I got my, zero turn.
I think trustee Becker's, rationale is very good. Prices do go up. Yeah. Lock in the discount. It was 10,000 in the three year plan, and it was up to 12,000, and something. So, I guess, move forward with three. I I don't know. Anybody else? I know I think locking in the lowest price possible is our best idea. Almost 13. It's $12.07. So, yeah, it's one of a lot. So With machinery and steel, especially with shipping issues, isn't getting cheaper. Alright. Three of these. Yeah. Campanese Wood House Interior Painting.
So the roof is done. The windows are done. To get that house in order, we need to do the front porch, back porch, which is which is under 5,000 and the house painting. And that house is ready to go then for interview and getting someone out there earlier than what we thought. So we are requesting to go ahead. This is done out of the sinking fund and get that house painted up. And, you know, there was an ask and we have not been able to interview, unfortunately. We do have to consider in there, but it's it's there's a lot on our plates right now and and not as much time as we can get it done. But we will get that done over the summer. We'll hope that somebody will be out there in the fall because we do have
several veterans that seem to be living up there. By tomorrow, before the kids arrive up there. And how's the equipment up there? We will eventually need to get some new equipment. Right now, we're driving ourselves up there, right, to do it. Oh, you're taking our equipment? Because we're doing it. Our guys are doing it. Alright. It'd be nice to have somebody up there and get that place rolling along. I'm glad that our schools still use it. It's a good thing to have, I think. The bleacher athletic repairs of the bleachers, $1,818,215 dollars in repairs.
Yes. And if you will notice from reading the inspection, that is just the repair of the football stadium, baseball, and softball. There is and that's both sides of the football stadium. There is gonna be the need to there's some bleachers that are gonna need to be replaced. And I believe that's what we're gonna find at the junior high as well. Greg was gonna call him because they were supposed to look at the junior high, but when I because they need to have railings on them, and they're so old. And when I was at one of the junior high games, I was like, these cannot be able to cope. And so, we're gonna have to bring a proposal at some point back to those
in replacing those bleachers. For the junior high? For the junior high and one setting that was on the softball field that has to be replaced. Yes. The visitor side. Yes. Okay. Because they're not to code. This is just repair. Is a football visitor up to code? Because those are the ones that are really bad. The what? The football. Oh, the football. That's the repair for 18,000, senator. So this is this is both sides. Yes. Both sides get repaired. So this isn't including baseball, or is this all four, five, etcetera? Versus the replacement that needs to happen.
So every bleachers that need to be fixed and updated are And if you had an opportunity, I'm sure you didn't go back with the police report. It gives you the pictures and information. It says football stadium baseball is softball under scope of work. Yeah. So it would be all of those options. No. But not all. Because they're the ones that the softball, the visitors have to be replaced. They can't fix it. Oh, the ones that can be repaired. Yeah. Those are the ones that these are what can be repaired. I just wanna say that Not the ones that are so bad that have to be replaced. I mean, I don't know what that cost is. We haven't been able to get to that yet. Yeah. They referenced right in there the, the code and everything that we're out that is
out of compliance and everything. So I we've had reports from this company before. They give really, really good thorough reports. And it needs to be done every year. Yeah. They include included pictures. Yes. That's very nice of you. I saw the pictures, and I still fell through the football bleachers last week. So if anybody wants to go review those and see where it's safe to walk, you should do so before you visit the next time. They were dangerous for so many years because they didn't have they have the seat, but then they didn't have that back parking. So kids walk through that back door.
Mhmm. Okay. Front front line renewals. The employee evaluation and management system. So it's employee evaluation and AppleTrack, I think, are on the same Mhmm. Memo there. So the employee evaluation system, obviously, that's what we use for our certified staff, to do our evaluations through and our administrators. And then the Apple Track, that price is a discounted price because we're joined in with the Oakland County Consortium. So that's our cost of the entire county. Right? So these are both systems that we use on a daily basis.
So we're assessing stuff, awesome renewals. I don't I thought we were gonna get a list of all the renewals, so we didn't see them. We could just go down the list. Is this a one year, I'm assuming? It is one year. Yes. Well, we are. As there was some questions from trustee Lafont boys, we'll have those in June. We got the curriculum ones done for this month, and then those will be done for next month, but these need to be renewed. Could these annual renewals for these licenses and and software and everything, couldn't they go under consent agenda? We have to do it every year.
You have to have frontline. Well, we didn't always we didn't always bring this back to renew. It's only in the last year when all this has gone on that we brought every single thing back to you. And so, yes, we could if we get that document fixed, but we're asking for this renewal now to confirm in, and then we will have a list of other ones that will come. And maybe once we get that list, it's pretty comprehensive. And our time spent, spent on some other items. So we do that is our goal. We have a spreadsheet. We just don't have it all over again. Yeah. I'm I'm just thinking for future We could go ahead.
It's a time saver consent agenda. We know we have to do it. There's no getting out of it, then just put on there. So okay. Ledgeke and Preschool Academy. Yes. So we are coming to the board to request the opportunity to have free preschool academy and lunch for our staff members. As you can see from the numbers, it is well used by our staff and it really provides, a level of comfort to be allowed to do that and a positive for our tech. So that's just, asking to renew the practice that's been in place probably, I'm gonna
say, four or five years we've been doing it. And it's always well used and very much appreciated by staff leaders. Anybody I think it's a great questions? No. I mean, there are there are people that are day care is so expensive. There are people that can't work just to afford for childcare. This is a no brainer of a benefit, I think, to keep these staff. Okay. I have a question, but I'll email it. On what? I have a question, but I'll email it. Okay. Is the latchkey two year old, is that different than These are the eight different.
Fees. Yes. Because it's twos. Yes. Okay. Do you want them? Go ahead. Yes. So the next memo is, coming for the yearly renewal around the fees related to latchkey and preschool academy. And, there were two layers of work before bringing this to the board. One was to check with the business office to ensure that we are appropriately maintaining that program and it's paying for itself with the current fees, which that was the report by the business office. And then in addition to that, I did try to go out and find, fees from area programs.
And you can see, there's only one where some of the fees are much higher than ours, and that's Ferndale. But most of the other programs who were you know, could have been $5 less on this, $5 more on that. And based on the fact that it seemed like we were in the ballpark, for most of our neighboring districts that I could get the information for, that we're hoping to move forward with, the same fees for Preschool Academy and Latchkey other than there were two additions. One is that, many of these programs were charging a set fee when we had
a half day of school. It's not that we weren't charging families, but it was like a more hourly thing. We felt that that was more comfortable. Just say, hey. If you're here for the half day and you're here for twelve to six, the fee is gonna be this much. Another piece that we really felt that we needed to look at was our summer latch key and our brake latch keys. We've kept it at a pretty steady level, a very, very low level for many years, and we do feel that based on, what we're paying our staff and the needs of that program, that we would make an increase for the fall of $250
for a week. So that would be a full week of care. And what was it before? A $100. It was beyond affordable, which we always maintain. We never our our child care programs are to support our families and support our staff, and we've never looked at it as we're gonna get up there and get extra money to do x, y, and z. We wanna bring a quality program, which we have for many years. We wanna make it affordable for our families. Alright. Anybody questions? I what's a biweekly activity fee? What do they use that for?
They collect that for, you know, materials and resources. So if they do extra projects, they use that. If they go on a field trip, they might use that. There are some times during the school year or, for example, in the summer where they might say, let's have pizza instead of what the the, cafeteria serves. Not often, but they'll do some things like that. Alright. Thank you. Food service bids. That's a big one. Well, we do have Chartwells here with us today. I am super excited that the state signed off on our food service bid, honestly. And once we sign off, we have to send back up to them again.
So, we are pleased to bring to you the bid from Chartwells, and it's very well done. We have a committee, of four of us that went through each of the bids that were given to us. And there's a set protocol that you have in there about what you needed to look for. And they not only did a beautiful job at that because it was very crystal clear all the answers, they also had the less price, the lower price, which was 51% of the bid. And so that is our recommendation to all of you is that we continue with Chartwells and in that next, week that we would hope that you would approve it.
But we do have, our Chartwells employees here and a service manager, just your service manager. And if you had any questions, they would be probably much better to answer it than me. Questions? I would just like to see what the other who the other two bids were and what their bid price was. I believe it was in the information that I gave to you, but I'll tell you what, so on, What's this advice? The bid sheet. I'll go back. The proposal sheet I There's a proposal sheet that has it on there.
Yeah. Who they were and, what their per child cost was. They were significantly more. It should be the bid opening. Foodservice bid opening. There was Chartwells, whether they had come to Nutrition Group Sodexo. Bid bond was included and then three ninety four for Chartwells, $4.73 from Nutrition Group, and $4.42 for Sodexo. It's a little spreadsheet that says Mhmm. Bid opening sheet. And how long is the contract for? It's one year with the ability to renew for four.
So we renew it each year? Yes. K. Anybody else? I don't have any questions. I do just wanna kudos, Chartwells for the amazing cookbook. I have so much fun with that, so I just wanted to say that in case I can't later. Okay. Non academic summer school programs. That's me. As we round out our day, we have the academic portion in the morning. And then in the afternoon, we like to offer, some other programming for our kids. So Accelerate for Kids is doing some three d printing and coding.
We have Michigan Stageback. We have, Y on the Fly. They're doing some movement activities as well as, some visual arts, and we have living arts, that are are doing it there for both the junior high and, United Oaks. And they'll be coming at least two days. Two days at one school, two days at the other schools. Are all the elementary kids going to United Oaks? Yes. At the for summer school, they United Oaks is housing the elementary and the junior
high is at the junior high. And we currently have, 208 students for the elementary signed up. Oh. I was gonna say, how does And fifty fifty six for the junior high and it's growing. So we haven't even closed up shop yet. So And how did you sign them up, missus Grassley? We sent out a flyer that had a sign up on it. And then we last week, I had a parent meeting, and I kinda held the after school activities. She did. She held them hostage.
I did. I held them hostage so that they would come and listen because we have a there's a few things that I do want parents to know. So most people signed up through, it went out on social media. Principals sent it out. We've blasted it out since April something, maybe in March. I can't even remember. So, at the March, I think we opened up our our enrollment. Then I had a that parent meeting last week and a meeting each day at a different school this week, just to get people enrolled.
And then tomorrow night, when we have our, build up the park, we have a safe at home, I will have a table there as well. So any opportunity I've had to be someplace and be the face of summer school, I've I've been there. That sounds, successful. It's gonna be robust. I was liking the words there for a minute. It will be robust. And I might have to bring somebody else because with 208 students and it's growing, I don't know if I have enough slots for after. So I might have to I'm gonna go out and look for some other things
to do. It's a wonderful problem. In the I know. It is. Truly. Truly. Okay. Alright. Well, thank you for our for that. It's exciting. So now I have the taxes. Is that exciting? It's not as much as fun as mine. It's the mills. Not the person either that says the taxes. Is that That's Monica. That's Monica. So this is what we fill out each year, to levy our taxes. The main thing I think to point out on the l forty twenty nine is that we do a 100% summer collection. We don't postpone some of that to the winter collection.
This it's approved by voters August 2019 to be levied through 3738. We just have to say yes every year that we want the money? Yeah. Yeah. Yeah. This is And we just I don't know why anybody would say no. So this is also at costing for a sinking fund. 2.5301 mills will be leveled on all classes of property for the sinking fund. Right. So this is all approved by the voters. This is just telling the, city, county how much to levy for each tax.
As taxable values go up, the allowable levy will go down. So that's why we have to do that each year. That's the headlight. Okay. So we have to put bring it back to the voters in 2829. Is this in August? Mhmm. Yes. Yes. This is in August. Yeah. Oh, there might be some confusion with that enhancement knowledge. That's in August. But this this isn't an election. This is just already done and voted. We don't have to worry about. This is just each year, remember, we have to We have to renew. We have to renew. I don't remember. Each year. No. They don't vote. Yeah. Okay. They vote when the time comes up.
Like, in 2029 is when the sinking fund returns. Oh, I read that. Yeah. But the rest of it That confused me. Yeah. Sorry. Okay. I got it. PowerSchool renewal. Okay. So, we are bringing forward the renewal of all the solutions for PowerSchool. You will also notice something called MBA plugins. MBA is an organization that works with PowerSchool in many capacities to streamline and improve some of their solutions, or I shouldn't say improve, but streamline and enhance some of their, solutions.
So this is this is the yearly renewal. I do think it's important to note that, as we always do, we are very strategic about what we move forward with and ensuring that we are using it and optimizing it. And there may be one solution that does get pulled off of that called curriculum and instruction. We We have not not made that final decision, but we did wanted to make sure that we came to you with all of it now, so we can move forward after July 1. But wanted to note that we are still, working with the company. And as we always do around here, we try to push for continued, reductions, which
I'm still in the process of doing. So I just wanted to make sure that we got the approval hopefully next week from the board. We will continue to negotiate and make very strategic decisions about what we move forward with and what we make the move. Anybody have questions? Comments? No? Thank you. Teaching and learning. Critical. That would be good news. So this is, what we started last year and really bring you forth most of the large items that will be renewed or purchased in teaching and learning. Just like I said before with PowerSchool, these these numbers, most of them are pretty
static, but there are some things, for example, hand ring without tears. We never order all the workbooks that go with that until we know or have a pretty good understanding of what our student enrollment is. So we get the approval now, we monitor those numbers, and then whenever possible, we make sure that we're being very careful about what we're ordering. One of the things that I think is important to know, because I believe this might be a question, is that we are, myself and, doctor Wilcox, closely monitoring PA one forty six, which is the k 12 literacy law, and dyslexia.
And we know that there's some, language in the legislation. It's not gonna prove that perhaps would require us to change our core reading resource. Based on that fact, none of this will move forward or let me put it this way. We're gonna hold off as long as we can with purchasing anything new related to this that we might be able to hold up on, such as, our move would be to put our core into our high school for our twelfth grade. That's the last grade that we were gonna phase into. But if the state indicates that we have to go with a different resource, then
we would move forward with it. So I do want the board to know that we are both very cognizant of that. We are following what the law is saying, and we are making sure to to stay on top of that. We would not ever purchase something, before having an understanding about that. So that was a question. Good anticipation. I've wanted to pull AARP completely off this, until we find out if it gets approved or not. Because a $167,000 for, consumable materials is a lot of money on something that we
may not, in down the road be able to use. So in terms of the the consumable workbooks, they do use those workbooks a lot. My sense would be is that if, this legislation got passed, they wouldn't automatically say, oh, you have to up and pull it all out next year. They'd have to give districts some time to do that. So that certainly is the the prerogative of the board. I would just, hope that we could if it gets pulled, reconsider that, next month
or close because what happens is if we don't want it. We won't have it. That is we won't have it for the fall. Right. I would I would remember consumables are just that. It's not like we're buying books that would be here. These are we ordered the numbers of kids, and each kid has a book. And so we would not go to another curriculum as of September or August 1. And we're still waiting to hear they've submitted that. They're they're approved in over 20 states Yeah. Already. And so, you know, we just have to wait and see whose language they go with at the state and if they're you know, one of them is specifically telling
you the ones that you have to use, and then everybody's gonna have to make a, a change. But there's several districts in Oakland County that use ARC as well. Correct. And and if it doesn't because it it I did a lot of research on this because I heard in when in Lansing that AARP did not get approved, so I looked it up. And I just feel like spending extra money when we're gonna have to change anyways is, is silly. Love it. But these kids need materials to work in and Correct. So are we possibly when if we have to change, what is the are are
we getting a committee together to look at new curriculum, or It's what we always do when we pilot. So we would have to we would come back to you in probably August or September and say, okay. So this is what's happened. But for next year, the only one we would we're holding off on ordering is the twelfth grade. So the twelfth grade would keep what they have this year if ARC doesn't get approved. And so I mean, we're gonna be seeing Royal Oak is in their second year of implementation of ARC. We're all gonna be making a movement together as Oakland County to make some decisions,
and one of them is the program that we used before we got ARC. So, you know, we'll just have to wait and see, but we will need these for the subsequent school year. It'll take us a whole year to get buy in and have teachers talk about what they want, and, so we will need consumables. Okay. So my next question is, last year for k five consumables, we spent, like, $16,000, and this year, it's a 167. So I can do is I can, I try to sometimes combine things online items? I'd be happy to come back next week with some details of what's in that
number so you have clarity about the information that's in there. Because that was a huge increase. Yeah. Well, sometimes what I I bring to you, I break down more separately. Instead of trying to aggregate it, I was trying to aggregate things a little bit to make it not so much information. Yeah. I try I tried to compare it to last year's. I pulled out last year's when you brought this to us, and I was like, woah. And and some of what happened this last year, just so you know, we do an inventory every year. And we had the first couple years when people are getting used to things, sometimes
they don't use everything. So last year, we ordered very little in terms of consumables because we hadn't used all of the the ones that we had. So this year, there's just a a kind of a need to re up it because we didn't order much last year. So we have to make sure we have what's needed. Additionally, ARC did resubmit to the state. So they weren't approved in their first round, but they did resubmit back in March, I believe. And I believe they're supposed to come out in some time in June with the next approved list.
So we are monitoring that very closely. It's just ARC is very we spent $2,000,000 since we started. That's a lot. And you will continue to spend that with a, science of reading curriculum, whether it's ARC or something else. That is what it takes to make it work. Alright. So, I've been reading a lot about this too, and MDE gave, 14 different curriculums, and I see we did Orton Gillingham K3. Was that because of this to be prepared if it went away?
Why did we start Orton Gillingham? Because that's on the MDE list, but it's just for the lower for the lower kids. So we, we actually That's a grant. Used 35 m. That was another grant we received, a year ago. Was that a $187,000 I swear I read that. There's two. That the 35 m grant was maybe, like, around upper 2 hundreds. The 35 n grant, which is focused on junior high, was around a $187,000.
So with the 35 grant, we did purchase and train all of our teachers k three, but we'll also be doing, k two, three five in the summer and in the fall in one of the approved lists. And there is some conversation out there. We don't know, so I'm gonna say this. There is some conversation out there that, if a district is using any of those approved items, which we will be, it will be fully implemented, not to remove our
core, but to enhance what we're doing. There is some conversation out there that is that if a district is using any one of those items, which Fort Gillingham is approved, then we would be following the law. It just depends on where they go with some of the current language. So we find they will be using those resources next year. Yeah. It's a it's a shame that we spent a lot of money. I read where art could be supplemental. It couldn't be the main reading literacy curriculum. It could be supplemental. Also, don't we have to choose by September?
And then teachers have to be trained in the new curriculum by September 2027. So I know several districts have already chosen. They've trained their teachers over the past year, but, don't we have to have our teachers trained by 2027 no matter what we pick? That that could be well, there's a couple of things. And so I I might wanna get some clarification. There's also some language on dyslexia training, and it almost sounds like that's what the conversation is.
So there is legislation, that all districts will have to purchase a screener if they don't have one of the approved list to screen for dyslexia. In addition to that, they will have to train k 12. It does whether a teacher, an instructional coach, an administrator, everyone will have to be trained. So there's a number of things out there related to literacy. So that could be what that is. And that has nothing to do with art. And that's a separate one. Stephanie and Megan are both on the stage committee for this assessment.
Yeah. Don't we have to give a different assessment tool? I'm not clear about that. We have I Ready, but aren't are they saying we have to have a different one? Perhaps. Not for assessment. Not for assessment, but for the screen. For some oh, for the screen. The dyslexia screen. There is another state approved list, and what's happening now is all these, you know, companies are trying to be get on the approved list, and they've got rounds of approvals. So that's what they're currently That's how it's work. Okay. Mhmm. Yeah. That makes sense. They have to keep keep moving along and interviewing and get on the list so
they can make money for their their company. Yes. So okay. Thank you. John, so the invoice. Yes. So, we have approval up to $50,000 that was established. Right now, we're, this this invoice that we just get gets us before 40,000 '6, $3.67. So I did email Don, and said, where do you think we are? He thinks we may be under 50. We've canceled a couple of meetings, but I would just like to put an extra 10,000 on it to make sure that we are, in line with what we do.
But I don't know what events might happen after this. I don't know what we might need to do right after June, but I'd like to have that extra 10,000 buffer if we need it. If we don't need it, that's great. But I don't wanna be caught without approval from the board. Anybody have questions, comments? Do we know if we have any expenses after this invoice This was dies on April 29, if we had expenses since then Oh, yes. And we just don't know what they are. So he's he still said he thought he was under I believe I'm pleased, but I think we I just like to have it in case we have other things
we need to do right after and that we don't have to come back to the workroom. Yeah. It just keeps flowing, moving on. Okay. Metal detectors for Edison. Yes. So, we are asking tonight well, action work is a motion. It's an action item that we've asked for. Oh, alright. It is an action item. Sorry. I even highlighted it. I move I move the board of education approve the purchase of a metal detector for Edison at a cost not to exceed $25,000.207 $25,207 as presented. Second.
Alright. Motion by Nate and support by April. Now we can have discussion. Yeah. So I think you mentioned before the metal detector was broken by a student at Addison maybe several times. So we are we put in the center fund purchase. We're looking to see if we put 20,000 in, it's gonna be 25. However, some of those that 5,000 of we would just take out of the reserve because it needs to be replaced, and we're looking at getting the ones like the high school and the junior high so they can pull them in. So, that that's and we need to order it now in order to get it
to this year's center level, Which is why we're asking for you to approve this. To get it there by when? It's just to get it in our center to expend the funds. Oh, okay. In the center program for the 2526 school year. Okay. Roll call, please. Yes. Teaguey? Yes. Borges? Yes. McCloudways? Yes. Yes. Motion carries. Onto, we're leaving out the state aid note going to check registry. Questions miss Lafamboy sent out hers, vice president. And I have the answers straight to you. You know, but I was reading one of the answers.
We borrowed $7,000,000 for this school year, and you said we paid it off in July 2025. I think the question was asked backwards. We borrowed 12,000,000 that we paid off in 2025, but didn't we borrow 7,000,000 for this school year? You you bought borrowed 12,000,000 and we paid it last year. Right. We borrowed $7,000,000 but it was it was paid back in July because we didn't need it. July 26. No. July 20 July 25. We borrowed it in '25 and paid it back a few weeks later?
I That's the numbers you guys gave. I would like to double check that because Crystal pulled that. We did pay it fairly quickly. Yeah. But part of what we why we were borrowing was we also didn't know if state aid money was gonna come in in October. So did we know that in July? All I know is I asked the question and it was answered that way in there. Yeah. I know we paid the 12,000,000 off faster than we thought was gonna happen. So what we'll do is bring the date of the 12,000,000 that it was that
it was got for and paid off, and the date of the 7,000,000 that we went out for it and then it was paid off. Well, it's great to know that we didn't never didn't have to use it. Yes. And we we hope not to this year as well. Alright. Audits engagement. I don't know if you're confused or not. This this won't be won't come next week for your approval as you already approved the auditor, but we realized we didn't give it to you. So Okay. This is I've just recently signed it, and so this is just, informational for you. Oh, okay.
Okay. That's good. Grants? Do you wanna talk about the reimbursement, Monica, or the treasury? Sure. So part of our monthly, treasury monitoring, they have a program for reimbursement, of of expenditures and there's some that are allowed, some that are not. We received this last year, for a $150,000. That's the maximum award. So we have applied, for the reimbursement again. We applied for more than a 150,000.
Just hoping somebody else won't claim theirs and maybe we'll get extra. Did see that you really shot for the stars here. Yes. That's smart. Do you They can't they can't give it to you if you don't ask. Right. When will we know? We will know, we by the end of this month. That'll be wonderful. I hope I get it. June that should be doing that. It takes I think it's probably when it was around the May, but, maybe early June. For this date, that really means mid June. Perfect. Alright. Michigan Arts and Culture Council.
Doctor Koplaso, do you have any thoughts on that? So we've been awarded, some total of $20,000 through the Michigan Arts and Culture Council. This is going to provide 10 classrooms with an additional, art curriculum, one time per week for ten weeks. Those classrooms will be at Hoover, Edison, Jardine, and Webb, and they will be classes in, dramatic arts, visual arts, music, and creative movement for students with special needs.
That's beautiful. Wonderful. That was, with some you who applied? Who's the grant writer? That I did. They did that. No. Thank you. That's awesome for kids. START conference? Yes. The START conference, took place earlier this month. We have several teachers with, endorsements in autism spectrum disorder that are members of START. Therefore, they got a grant or, their tuition was paid to go to this conference. So this is just for your for your knowledge that they did attend and it
was paid for through the start date. Nice. Good. How many, teachers did you say by your staff? I believe three. Oh, okay. Voluntary recognition of non supervisory central office staff union. Uh- This is also an action item. I move the board of education approve the resolution for the voluntary recognition of non supervisory central staff union as presented. I didn't see. Mine didn't see action item. So the board. So Okay. My question is when was this put on? Because I ran my agenda, like, at 02:00 this afternoon on my lunch, and it
wasn't an action item. Let's it it What's the resolution? It's been an an action item, but we waited for the resolution because we just had it on there, but we did not receive the signed resolution until this afternoon. So we are asking so that we can move forward, per our last meeting when we talked about doing the discussion. So we do have a resolution for you. Yeah. Because it's not on mine as an action item. It just says an informational item for discussion. That was I didn't have either. That surprised me.
This is the resolution that in the comments at the end of last meeting, Heidi, you said we would be voting on it. At the next meet at the next regular board meeting. At the business meeting. This is the discussion meeting. And I wanna know who's in this particular union. So that's in the signed item that we gave to you as well. This that's why we didn't it was at the table. So we didn't have this resolution ahead of time. No. You did not. We did not get it we did not get the signed resolution until 01:15. This afternoon from Sarah Stewart.
It's over here. That doesn't have names. We don't use names. It's positions. Expositions. It's everybody else but the superintendent secretary. We talked about this for an hour in a closed session just two weeks ago. Yeah. It's kind of funny that we're not supposed to discuss what's discussed in closed session. Well, I mean, the people know how long we were there and they know why we were there. But this will be the third time we've rehashed this. No. But it would have been nice to have a text, hey.
We're adding this. That's not part of the discussion that we have right now. I mean, I I can read the resolution. We have a motion in a second to vote. And if we're gonna vote it down again, we can vote it down again. But the the motion's on the table. I don't wanna vote it down again. But, however, I'm not gonna vote on something I didn't have time to read. We're voting because there's a motion on the table. Excuse me. We are. That's that's the puzzle. Can we just take two minutes to read it? Listen, I apologize for that not being in there earlier. However, we have been chasing Stuart. So, This is very serious to get dropped on the table, and we have not
had a chance to read the resolution. This is it's very serious. So we can read it. We can vote. What's your pleasure? No. I'm just trying to find your reading. It's the same But I mean, can I have Well, there's a motion on the table, so we can't even take a ten minute recess to to look through it? We we can vote in a week. It's one week. It's the resolution is no different than what we read last week. Right? You're missing the point of not getting a document at the table and making a decision without reading something.
I understand that you're saying that with that. I and you can be not comfortable with it, but we've already read this. Okay. So We had a motion, so take a vote. I'll do the pleasure of, please take roll call. Resolution hasn't been read. Would you like me to read it? Sure. A meeting of the board of education of the city of Hazel Park School District, Oakland County, Michigan was held in the school district on the May 2026 at 05:30PM. Following preamble and resolution Jamie, can you let me know who was the second? I don't recall. Mister Becker. Okay. Following preamble and resolution were offered by trustee Beaton and supported by trustee Becker.
Whereas the Teamsters Local two fourteen filed filed a petition with the Michigan Employment Relations Commission, Merck, to represent the district central office administrators and nonsupervisory staff on 03/18/2026. Whereas the district has reviewed documents reflecting that a majority of such administrators and non supervisory staff have signed statements, including that they have designated the teamsters to act as their representative for purposes of collective bargaining. Whereas, the board decided that rather than going through the time and expense associated with a representation proceeding under Merck, it is in the district's interest and that of its
employees to voluntarily recognize the Teamsters as the collective bargaining representative of the district central office administrators, which the board approved on 04/20/2026. Whereas the board has similar similarly decided that rather than going through the time and expense associated with a representation proceeding under Merck, it is in the district's interest and that of its employees to voluntarily recognize the Teamsters as the collective bargaining representative of the district's central office nonsupervisory staff with the understanding that the superintendent's executive administrative assistant
will not be included in such bargaining unit as a confidential employee to the district as set forth in the attached agreement that has been executed by the superintendent and authorized by representatives of the Teamsters dated 04/23/2026. Now, therefore, it is resolved that the board hereby approves the attached voluntary recognition agreements executed on 04/23/2026. Recognizing that Teamsters Local two fourteen is the authorized representative for purposes of collective bargaining and the bargaining unit composed of central office nonsupervisory staff on the terms reflected in
such agreement. Okay. Now we'll take roll call. Hayden? Yes. Becker? Yes. Goertz? I'm just gonna state again that I think it's very unprofessional that we get this dropped on our lap at the meeting instead of having giving us warning that it's coming for a vote. I do understand we've talked about it, so I am a yes. The problem is? Yes. Yeah. I I echo, what Heidi said. It's it's not correct to drive something that important and not have noticed, but I'm
a yes, so the motion carries. Days hours and days waiver. Yes. This, as the level stated this, we're just bringing this to you because we usually bring those, as an informational item. And last year, there was a change, and it was approved for three years. Since that was a change, and and we weren't sure that everybody was recalling or aware of that, we wanted to bring it back again and just remind everybody that our hours and days waivers will both invest. And MCA have been approved sorry.
Invest in Advantage have been approved, and they have, three years. So this is really good through the 2728 school year. Okay. Anybody have questions? Okay. So this is not coming back next week? Correct. Okay. Just a quick question. Oakland Schools 2026, board elections in revised timeline. I love the timeline. Comments? Who's do I say? No. I guess this needs to be brought to you for your information and you can
go and keep it open when the chat comes here. Okay. Board self evaluation. I don't think everybody has done it. I don't think we can do it if if everybody It's five out of seven has completed it. It is, just two two of you who did not they didn't. So the question you and I talked about that last week is did you guys wanna have the meeting? She's standing, ready, willing, and able to get it to do it, but two did not complete it. Don't you have to have a seven to do it? To have the no. Just up to Can we get the results and at least we can have the
results from it? We're holding her in the June time frame on those dates, and so I think it'll take two weeks to get the results. And normally, they don't hand it to us if they're gonna have a meeting. They bring it there, so then you're all talking about it ahead of time. So I'm not telling you, no. I don't believe we can't, but I certainly will ask that information. But we are she did rearrange in holding her schedule until we should release her and then do it later if we're not going to do it. Do we have to decide today? That's I think you said that you told, Debbie Stair that we would know today.
I did I think you were in on that email that we said that we were gonna bring it up to decide and, because she was holding her schedule, they wanna send a contract and hold her because other boards will want her, if not. So it's really up to all of you. If you want to do it, we could just do it ourselves and, run the meeting or you can have no meeting and just look at it. It's up to the will of the board. I would hope that we can do that as uncomfortable as it might be. I think it would be valuable, for some self reflection.
So I I hope that we can continue with that. I hope that is it my understanding that we can't continue with it unless all surveys are completed? I don't think so because we didn't have all the people completed last time. Well, I hope that we can continue with it. I I would like to With the facilitator? With I would prefer to have a facility. Is the question whether or not we release the facilitator from Question is her name. You don't have a meeting at all. Two, we facilitated ourselves. Three, we use the facilitator. I think we do it with the facilitator. I would prefer with the facilitator.
I agree. My issue, president Hinton, is we didn't get off question one last time. We were here for three hours. We might have got to question to you. No. It was a hot mess. Yeah. I can't speak to last time I didn't take part in this. I know that I would be a willing participant and try to work to get through whatever difficulties we have. So hopefully, we can move forward with it. I think that we do it and have her come and we'll pick a date for we don't have a date.
She gave us three dates. We have a date. We have a date. We have a date you guys picked a date. In Jamie, it is I think it's the June 23. I Oh, I think that's my I think we're concerned. Okay. I could that's a date. There's a date for my midyear, and there's a date for that. And you guys pick between those dates. Okay. I'm sorry. I don't have it right at this moment, but Jamie's looking pay by the time we do closing session comments. Okay. I think it's the week prior. What was it? I said I think it's the week prior. So if the twenty third been there, it would be I know we had two
days in June that were sent. This we have a workshop on the sixteenth, so it might be that. Added is what it is. Okay. Okay. Next, I have the senior trip to, Cedar Point. And we are asking for approval for that too. I'm sorry that's not finished. You need approval today? I apologize. I think. That's just we have to approve when the when students are going out with the state. Yes. That's There's no cost associated just to let them leave the state? When is, when is this happening? June 1. June 1. So they won't technically be seniors anymore till we graduated.
K. That's how you did it last year as well. So do we even need to vote on it? We have to provide landlords sponsor Are we providing our the transportation? Did we get anything on that? There's a memo on board books. Okay. The MHSAA resolution. They don't have a resolution. Yes. It's in here. We do it every year. It is Yeah. It's we'll require to do it for approval. I don't think we've ever read a resolution for it, but there is a resolution that's attached. This is is this the conference? No.
No. This is The conference is next. It's all it's all m a s a m h a s a. This is just membership. This is just membership. So, yes, this is for sports. This is to allow us to to participate and be, in MHSSA and be on the board. Our kids get honored then. We're able to have insurance for the, if we get, you know, in in the organization. We do this every year. So are we gonna read the resolution here or next week? Next week. For next year.
Can I ask you what, quote I'm sorry? Going back to the junior high trip, is there a cost related to this? I know we said the school wasn't covering it. We're just doing it as an out of state, but I'm just curious. The bus we the bus will cover. It's our transportation people that are honoring. But no, the kids, there's money that's been donated, for this, and then, you know, the kids are paying for it. Do we know the cost of the student per student? I think it was a 100. On the top of my hand, does it say a 100? No. I just want to put a second. It was just 90 students.
Okay. MASA Conference. Well, it is that time of year to get us at the conference, and Stephanie and I are looking to go again. And we actually may have a room reserved, so we don't have to go off-site. If this is approved next week, we hope it would be. This is really far in advance. It just came out last week. I'm just saying you're asking way in advance when it's in September. Where is it? Tremor City always. Oh, Tremor City. Yes. And it just came out. We usually do it in May or June. As soon as it gets announced, we bring it to you guys for approval.
Sorry. They can't get a room. Otherwise, there's downstairs. Yeah. Otherwise, they're off-site. And it's more expensive. You don't get a conference right off-site. That is all. Closed session has already happened. And public comment, anybody wishing to speak? Anybody have closing comments up here? I have a few if that's okay. Last Friday was prom. They were beautiful. And Jardons prom is this Thursday, so they'll be beautiful as well. The all night party is this Friday. Our parents have done a great job of putting together the all night party for us. Had a great, meeting last week with Promise Zone and just talking about the great
things that are happening there. And, Ellen Linton as a state superintendent coming in, on the first, through the promisome, in order to look at our community school effort to be able to do a blueprint pilot for other places. We have an event for our Oakland County seniors, May 13 this week, heart health, at Longfellow from 11AM to 12PM. So if you'd like to go, that information is up on our website. And then we do have our safer home, activity, at Hoover tomorrow night at 05:30
with dinner. And the event will start at six. Alright. Motion to adjourn? Motion to adjourn. Alright. So, all in favor? Aye.