--------- budget hearing to order at 5:03 p.m. on June 16th, 2025 at the administration building. Approval of the agenda. I make a motion. I'm sorry. Roll call.
I'm sorry. Roll call. Peton here. Becker here. Fortress present. Fox here. Leon boys here. Richie here. Hinton here. Now approval of the agenda, please. I make a
motion to approve the agenda as written. Support. Motion and supported to approve the agenda. Any discussion? Roll call, please. Fortress, yes. Ratit, yes. Beaton, yes. Becker, yes. Lefr
boys, yes. Fox, yes. Hinton, yes. Next is public comment. Um, this is a business meeting of the board of education held in public, but not a public community meeting. The board has two
opportunities to be for the public to address the board respectfully. I see no one approaching the podium. So, we'll move on to new business, truth and taxation. Are you ready?
Okay, great. Uh, so I wanted to start off uh this before I turn it over to Monica and um Crystal to say first of all, I just want to say what a great job that they've done in a short period of time of having to turn around um the
current budget uh with things coming in and out. Um the inability to get into um our former former business manager files until just a couple weeks ago. Uh that was held from them. So, they didn't have any of the backup in the history. And
then I also want to say that the 2526 um budget that you will get tonight is far from what it should be given the fact that we don't know what state aid is. We don't know what uh our students are and we have not um had the time to
go through zerobased practices. Um it was just a rollover. So, I I want to say that in public over and over and over again. It is just a estimation of a starting point um of where we need to be and and the team uh the central office
team has worked very hard to start uh eliminating positions as we can in combining roles in order to save the district and we'll talk a little bit about where those are and um but just kudos great job and please uh think about some of those questions that you
might have but but do know that even the 2425 end budget may have some changes in the next couple weeks and then the 2526 will have great changes and we've got some plans that we will share with you that we're going to do along the way so that we keep the the board updated on an
ongoing basis. So without further ado, thank you and good evening. Um oh here's Crystal. Uh I'll give her a little reprieve so she can catch her breath coming in. All right. Oh, um Crystal, you can give those to Jamie because I don't think we need
those until the next meeting. Okay. Okay. So, um our first slide and I guess let's see right here. Going through looking at the 2425 budget um
for revenues. We went through and we reviewed state aid and grant allocations. uh and we went through line by line um and making sure we could account for any final adjustments that are known. Um I
think every time state aid is like evened out the next month this is something's very different. So based on what we knew as of the May state aid um that's what the budget reflects. We reviewed center program budgets uh
and updated the interfund transfers as they're allowed. we are able to transfer for rent and indirect costs. So that was uh reflected on the general fund and center program budget. And then we reviewed other miscellaneous
revenue items um just if anything else was out of line and and looking at where everything was at as far as revenue. Okay. So um with the expense um so what we did is we re reviewed all the employees positions
in the district and then we took the actual incurred cost today and added in the projected remaining costs um including the fringes. So we essentially did a forecast with um with the employees and what they're expected to earn until the end of the school year or
at the end of their contract period. Um we also reviewed the current expensure uh expenses and projections through the end of the year taking into account any known approvals that would need to be accounted for. In addition, the net of the changes that we made um
left us with a $1.326 million deficit within the year. Um now again for right um
I was thinking okay um so the $1.3 million that we saw a decrease um we see uh $1.1 million was in 51c special ed uh state aid revenue.
We found out in late May that we were deducted $511,000 on GSRP. Um, and we have already talked about ways that we can know that there that change would be coming well in advance
of getting hit with that. Um, so we will be ahead of that change next year. Uh, 31A state aid revenues. Uh we did a true up to that and that was a deduction of 388,000.
We although we did just receive a delinquent property tax check, we still um our delinquent taxes have increased. So um we saw a reduction in the budget uh for 240,000 for that.
and the center program uh they had some excess fund balance and with the adjustment of the indirect transfers and rent uh general fund actually saw a pickup of 385,000
and uh then we have some invest in MCA expense offsets. So, um, when we give them the revenue that they have for the pupil allowance, um, we will deduct the cash that we give them for what they owe us back for. And so, that was a pickup
of 528,000 in revenue. Um, so if we go to this slide, they'll show um our original budget for 2425. uh we projected we would have a deficit
of 500 just about 530,000 with an ending fund balance of 463,000. Our last amendment we thought that we would be 440,000 uh favorable and with our existing fund
balance we would have been left with 1.4 million. Uh unfortunately the changes we just talked about on the previous slide uh those totaled 1.76 million. So we are looking right now at
a deficit of 1.3 million for this year for our operating. Um I highly doubt it will come in anywhere near that as we you know wrap up grants and hopefully there's additional revenue that we'll be able to recognize. Um and there are some
things where we'll see extra funding, you know, a fifth payment for PA18 or other sources where um we think that will come in a little bit better. Uh but right now uh as it's budgeted, we would
have for the 25 year um a deficit fund balance of 333,000. Okay, Crystal. Excuse me. Um, in regards to the other revenues bond budgets, um, food service, child care, and special education, um, as you'll see, first off,
this is this is, um, not all inclusive cuz as of uh, what Monica said, you know, we still have funds that will come in um, even late until the end of uh, school year, whether July or August, that we still
need to account for and all that would be reflected on the audit. Um so this is just again why we're going through this is the um preliminary to the uh final budget. So with the food service we are um seeing a negative balance 75,000. Um
this also includes um the um from the cafe remodel the cafeteria model that we did um that ate up some of it. So, what we're doing um as we're going through our books and club now year end, we're seeing where we can actually adjust some of those costs and maybe have the
seeking fund pick up some of that. Um and then the childcare fund, again, we kind of expected the expenses to be a little bit over, but we um do have a little bit of a fund balance that that can um cover. And then with our center
fund, um we have the 2.1 million, but again, we're waiting on, as Monica said, some um tuition payments that are coming in in addition to some PA18. So 1.3 million um PA18 um about 200,000
um in addition to anything else that could be um pending. Um PA18s can possibly sometimes give you an extra payment as well that we're waiting on um to see exactly what that is. I'm going to just add to that. Um, we know for sure we won't be seeing a $2.1
million deficit in the center fund. There were a couple things that came into play. The expenses were overbudgeted um and also included a lot of vacant positions. We have to keep the budget in our system at what the final approved
budget was. So this budget number represents um a lot of vacant positions, expenses that won't happen. And there was one calculation error in the workbook that overstated the cost for paras. Um so
this looks much worse than what the reality will be. Um but just because we have to leave the budget as it is and there was a a a revenue adjustment in there. So, um, the expenses are overstated, but the revenue saw the
adjustment. Oh, I guess I'll keep it. The next one's me. I have a quick question. Sorry. Sure. So, this general fund budget does not include the other revenue fund budgets. That's a whole separate deal, correct? Okay.
Okay. So for 26 um just a few highlights of what we included or what the assumptions were in the budget. Again I want to emphasize that um this is not a zerobased budget which would be ideal and that's what we're going to actually work toward over the summer to get to a
better place. Um historically I think the budgets have been rolled and perhaps a inflation factor or percentage has been put onto it. I want to start at zero and put in what we know we need so that we're not continually rolling additional costs that that we don't
really know are in the budget. Um so that's where we will get to. But currently what you're seeing is just a roll forward budget. And then we did make a couple of assumptions and some changes um as we knew.
So for the assumptions, we projected a $350 per pupil foundation increase which totaled 2.25 million. Of that uh 1.7 would go to general fund and the 540
would go to the center program. uh we projected federal and state funding outside of the per pupil amount to be flat and for enrollment to be flat. And on that I should say, you know, we we paid
and we had to earlier in the year um for enrollment projections because we had to do that for our uh early warning monitoring reporting. Um I did not have access to I think uh Dr. Krooppy has a great historical file that they use for
enrollment um trending and projections. Uh so now that she's back and and we have the file um that showed the exact same results as what the enrollment reporting did. So um uh I think the good part on that is that we do have good numbers we're using
here. Um we were conservative with our estimates and adjustments. Uh so we know that there's some things will be more favorable but we don't want to make it look potentially better than it would be. So uh air on the side of caution and
we're conservative with things. We did make changes for some of the pieces that we knew would be occurring. Um $918,000 increase in expense for staffing steps.
This was teachers and paras um the custodial maintenance any any union that had a settled contract. It does not include administrative non-union or secretaries. Um and we didn't step each person
individually. We just represented as a 3% increase. uh we removed the grant carryover and prior year state aid revenue. So that was about 2.4 million that came out of
the budget. Uh and then again the 1.7 million increase from the state aid foundation. So were you using the $10,000 number? Yes, it's just below 10,000. be uh what
we 9608 and then we added 350. So, and what was the account enrollment count that you used? Um I used Yeah. So, it was the um uh 2900. I don't have the exact number, but
it was from our uh May state aid report. Is that the report that you sent us this weekend? Oh, no. That report was the enrollment study that was done that says use flat. So she used the actual number on the state aid uh count. So we get a
state aid note every month and the numbers will be up there that you should use. So it's it's flat. It's what was used last year too. It's a little less than 3,000. It's not too short. 2019. Yeah. What is it? 29. I believe it was 29.92 but don't quote me on that. But it's
only a little less than 3,000. Perfect. Perfect. Thank you. So for reductions or I like to think of efficiencies um that we've already talked about or are in the process of putting in place. Um and I say in the process because I
believe at least one of the things will be voted on tonight. So um we know though our interest expense uh for borrowing will be lower next year. So we've reduced that by 220,000. We have reduced audit fees by 60,000. Uh
we should not be paying more than 75,000 this year. So um almost in half. We we we reduced attorney fees by 56,000 and professional development uh which I believe Stephanie was this through ARC.
Okay. that was reduced 75,000. Uh we removed cost for interim staff which would be um Matt Miller support and the interim superintendent. We removed cost for Battel for kids which is our portrait of a learner and
um that's we will have paid for everything by the end of this year. Is that right? Sorry. Okay. Yeah. Okay. uh Yukaroo trainer reduction. Um that was a $10,000 savings.
Uh power schools expense reduction. Um so we no longer have any of the startup or implementation cost. It's just our annual uh service fee. So that went down uh that expense went down 32,000.
And then we have uh this is more of more of the list. um 692,000 in uh staffing changes. We reduced the number of varsity assistant coaches by 10,000. So that was
a $10,000 reduction. So what did we do? Can you talk a little bit more in detail on what you're doing like on the attorney fees? How do we reduce them? What are we what's the plan? Well, the plan is we won't have two
investigations next year. So, um, no, it just we know that we're seeing higher attorney fees this year than what we normally would. So, we brought it back down more to what our normal levels would be. So, these are not adjustments and costs. These are costs that we know
that we had this year that we know we will not have in 2026. So, with all of those up there, um, what we did is talk as a team specifically about that. So, the cost of having Matt Miller and um an interim superintendent
was 160 grand. The cost of the attorney fees outside of what we utilized to run the business was 56,000. So, this period of time from January on was 56,000. That's how we kind of looked at this. And then, um so that's how we talked
about it as a team. What are some things that were in the last year's budget that caused increases that we wouldn't have to do or we hope we don't have to do next year? Of course, if we do, then that's where we are. We know we already paid for a portrait of a learner. Um, we know that while we would love to have
some of that professional development, we've been doing it for several years, so we feel like we can utilize our coaches to facilitate that. UK RU, I think we talked about that at the last meeting, we had many coaches. We're going down to two coaches. So this this is just if you remember our first run
and then on the 21st we will bring to you more suggestions um that are aligned with things such as we're not filling third classrooms till we get uh student enrollment in. Right? So we're holding really tight and even though the principles want to do it before they leave, we're like nope you can't fill
that third fifth grade until we get closer to that. Um we know through scheduling at the junior high there's a potential reduction of another PE coach. We know that at the high school, Tammy shared there's two positions that she believes that she can reduce, but she's finishing up those schedules and will
get back to us. It's all somewhat natural attrition. There isn't letting go of any teachers. And I think that's important to say. You know, what we're trying to do is pull reductions way up high or something that's happening naturally. So, for example, we know that there's a teacher potentially living
leaving at the high school. Tammy's already pulled that in to remove that class from the schedule and able to move the kids around um and do that. And we know that we have some substitutes that we might come back in that we pay substitute cost and um and also uh
health insurance. We may choose to not do that anymore and bring that to you on the 21st. Then we'll ask you with some more ideas and then on the 22nd we'll bring it back. So we've developed a list to see how close we get to go to. Um, and we also will hope at that point in time also that the state will have given
us what our funding is and then we can at least project a little closer because I think the number we're using is the lowest even lower than the 10,000 mark which should leave us some wiggle room as well as the meeting I was at on Monday felt like 10,000 was going to be like the base line that was going to
happen and that 31A in that um special ed cost would probably remain the same in the midst of this battling out. We'll know more as we come in. I hope that was helpful. And now we have no surprises on the upcoming slides.
No. Um, thank you. That was helpful. Uh, so the last piece we were looking at says reduce or eliminate open positions. Um, we reduced the K12 supervisor. Um and
she's going to be moved to the middle school as principal. Um the assistant superintendent secretary we've eliminated two office paras teacher
the secondary instructional coach and I believe that's one where there was a retirement. So, we've restructured um another coach to cover the high school and middle school. Uh advantage elementary position was eliminated. Uh
and I think that was no longer needed and moved to a different school. Okay. Um and then BBA at the high school to change to a PAR position. Um those are all salaries without benefits, correct?
Correct. Yes. So there's more wiggle room. Right. You're being conservative with it. So that 692 is strictly pay, not fringe or anything else. I have another quick question. The eliminated advantage position because it
wasn't needed. Um do we have a different Did we only have one advantage elementary classroom? So we started the year with two and a parah and that teacher took uh medical leave and so the kids were moved into one classroom and the parah was then not
filled there. They moved to another position. So for part of the year we had one classroom those students were transitioned back to the school and that person went to the junior high and supported the girls junior high that will be reduced this year. So So we'll have none. We'll have none at the
elementary. Yes. And that's how it functioned for half a year from January on. Any other questions on that? If you take the salary, would you um so you get the full thinking about how much we're saving, would you add 30% to that?
55%. Thank you. So, we chose not to do that, but bring that to you um in July when we come through because our hope is is that we'll be able to go back and start rebuilding our
schools by function, right, and by that area so that we can see exactly the cost and the benefits at that point in time. Thank you. Um this slide shows the state aid per student summary. Um,
and maybe what I should add for the future is the actual amount, so we can see it on the graph, but um, so 9958 is where we're projecting we would be for 26. Um, and 24 and 25 are both um, flat at
9608. And this just shows our enrollment trends. So, we're showing the same uh enrollment for 26 as 25. Oh, sorry, Crystal. I'm hogging all the slides. Uh, so for 26, our initial budget, we're
projecting 59 million in revenues, 61 million in expenditures for a deficit of 1.7 million. Now again this is the 25 budget we rolled and just made those
minimal changes. So um we will have a better number going forward but as of these numbers we would be showing a deficit of 2 million at the end of next year. So, in order to be off the state list,
what does it have? I mean, it has to be a five, but um it has to be a five. I So, actually, let me answer part of that without the answer. So, I've asked Monica to go back and talk to Treasury because I don't
believe that you are on um a deficit elimination list until it's several years. So, um, you will still have to check in and be on the watch list, but there's a threshold, I believe in the back of my head, that's not what we had time for today to make sure we had everything ready for you of three years.
We don't project a $2 million deficit. We have several positions that we already know that are in our head that we're watching very carefully. We've gone through that as a team. Um, at the building level based upon enrollment, so if the enrollment doesn't come in,
right, those go down. We might raise class sizes just a little bit, but not too much. We don't want it to be out of hand. Um, but we also don't want to get class sizes of 14 and 15 at the elementary school if you don't have three. So, we're watching that on a regular basis. And, um, and so we'll
bring that stuff to you after we know what those numbers are. I want to remind you in last several years, one, we projected one thing and it came in another. Sometimes not the way we wanted it, but usually it's a little more or a little less. Um, we believe we're extremely conservative on that and we've
made some changes immediately for next year that'll help facilitate and we are holding changes as they come. And I want to again say on this film, we are not firing teachers. We are not letting teachers pair professionals going. We believe there'll be a natural attrition
and some areas that um that I think everybody learned that you got to watch out along the way because um like the ISD didn't give you the early childhood numbers until May. Well, what are you going to do about it then? So, you have to put in your calendar in December to look and see what your numbers are and
make a projection about what that's going to be and then make changes from there. So, um, you know, there I believe I I'm going in my heart of that we're going to be at zero for uh the beginning fund balance for this year and then
we'll be able to share through some collaborative conversations about you as a board. What are some things that you're thinking about, here's what we're thinking about and work through that in July. We would love for that to happen in February and March of a following year. Um, but it isn't. And so this is where we are and we believe we're we're
making good moves to direct that in a positive direction. And this is just showing a history of our general fund revenue and expenditures. Um so since uh 23
uh our after that actually our revenue has been lower than our expenditures. So, this has been trending in this direction and there's not really much else on there. Okay. So, in regards to the um um
fund budgets, uh special fund budgets um for the 2526, again um I know that we've repeated it over and over again, but this is just a rolling budget from what we projected for 2425. So, again, these aren't um necessarily hard numbers and
as we go along, as Dr. Koopy said, you know, in Ap or um sorry, July and even then on when we have our um budget meetings and then amendments, you'll have um more accurate numbers and then seeing what we can do to adjust things. But again, the food service fund um from
the rollover projections, we're expecting uh um a negative balance with 267,000. Um with the childcare, we're still in the positive. it just the 83 just dipped into what we already had as far as um
the previous fund balance and special um the center fund again rollover balances we're still expecting you know other revenues to come in and again none of that will necessarily reflect until the audit is complete um so essentially
again um it's just a rollover uh budget can can I ask um we didn't get a chance to see this earlier as they were just finishing these fund balances. Um, did we withdraw from the food service the construction costs out of that? That's still reflected. Okay. So, I want to
make sure that that that will be a significant change because we don't have any construction going on this summer for the food service. Actually, I'm sorry. It was taken out of the expense budget. So, that's not reflected there, but it is still reflected in the um
deficit beginning balance. Okay. And that will change once we close that out. So, I have another question. Um, pretend these numbers are real. Just pretend. Um, so for the $75,000,
which was the end of last year or the end of this year, sorry, and the 267, which would be next year's, how does that get covered? You have to take it out of the general fund, you know, but we've never had that in my 10 years that I've been here, and we haven't been able to dig into that
number. And so that's what I'm suspect of that number. So the same of the special education that would be have to be transferred out of the general fund to cover those expenses. We have to have 7% in that account. Um and so we'd have to have at least 7% but again they're
giving you actually where there are we are not at 2.1 million. They just they can't change it. Yes. I understand that. Yes. If they were real we would that happens it'd have to come out of general fund. So that is not reflected necessarily in this general fund budget because we're anticipating those numbers are not going to change. Correct. I mean, you are going to change that.
Correct. Okay. And I believe what you've seen in the special education fund before is that they would manually change that budget and that's what they would put up there and not put actually where we are right now, right? They would show you because they've been doing it for a long time. They would put
it in there and make it look differently than what it actually is at this moment. Okay. So, for our next steps, uh we'll work throughout the summer to get actual enrollment. Um and like we've said, that will determine uh some of our
class size or if we need to add um some teachers. We're waiting for the state budget adoption. That could be in the next few weeks or few months. We don't know. Um the big focus and what will really help
us though is is closing out the books and preparing for the audit and that will help us to know where we're where we'll be sitting. And then the business office and board collaboration for budget changes July 21st and 22nd.
We will bring budget updates to the board in August and October. I don't think we'll have full information in August to bring you a full budget amendment, but we will um update you fully on and everything that's known at the time and how that changes where
we're at with the budget. Uh and then we'll do our first budget amendment in December. We'll know state aid and grant funding where we're at by then. Uh we will continue to monitor grant expenditures and we are going to go
through line by line and review the budget um back to our our zerobased budgeting and uh see where we can make some changes. Can we talk a little bit what it looks like to have budget updates versus an amendment so we can be real clear how accurate that really is.
Okay. Does do you understand what I'm asking? What the difference? Yeah. Yeah. So, we will bring you the same level of information, but it'll be a matter of this is what's known and still are unknowns and the impact it'll have on the budget, but we won't have a
resolution at that time to adopt um where we're at because there'll still be quite a few um unknowns uh at that point. So, we'll give you all of the information as as if you were adopting the budget, you know, for updates, but we're not going to have a
resolution for that. And the unknown, just to clarify a little bit, can be anything from state aid changes um that we can account for um position additional position um vacancies um that we potentially, you know, won't be filling or or you know,
bringing teachers in, not teachers, I'm sorry, but others in a different um um rate or whatnot. So that's what she means in regards to that or what we mean. Um and in addition to that so we
will be looking closely at the positions for reassignment of duties um any opportunities that we can um get. So for instance um the administrative assistant to the super to the assistant superintendent um those duties you know
are being split amongst Jamie Dr. Kroo, um, Monica, and then even, you know, council payable can pick up some of the the, uh, extra work that was being done there. So, um, and it's going all across the board, but I'm just giving you that
one example. Um, um, and I want to say what's important to note is that, um, when we are eliminating positions or combining, it doesn't mean we don't need that position. It's not necessarily in every
case sustainable long term, but it's what we think we need to do now to get us um to better place financially. Uh I I'm pretty sure I'll go out on a limb and say Chuck won't want to be communications and athletic director for
10 years, but I think that we're fortunate that he's willing to do that so that we can get through um and get to a positive fund balance. And it's going to take a couple years for us to get our feet back on the right track. And I and um if you're not aware,
uh school districts around us in Oakland County have done significant staffing cuts to long-term teachers because of their concerns with the flow of the money coming in. And um and so we've been fortunate over the years to not have to do that uh since before I came
that natural attrition kind of helped us walk through that. I think that will be the same now. We've had some retirements and such, but we all know that we've all taken on additional items and as the, you know, funding has flowed, it's been uh much better for work life balance,
but we also need to remember what that does to our staff as far as burning them out. So, we have to be careful along the way. Um, but right now, it's what we have to do in order to successfully walk forward and and make the cuts where it makes sense. Um just wanted to highlight that um we
are working with Treasury. They have a grant for reimbursement for expenses. Um and we've submitted probably about $500,000 worth. Doesn't mean that that's what we're getting. It is in review. Um and we should have an update hopefully
by early July. It is something that we've done in the past when we were in deficit and received about 100,000. Um so we're just hoping that with what we submitted um we'll get a little bit more and that'll help offset um if you know not if we break even to zero might even
put us back into the the positive. So it goes on the 2425 because it's reimbursement for things that we've already expended. Okay. But what exactly is it? It's a grant that you file through the Treasury Department to recoup because we're in deficit. Yep. We
used to get a 100,000 each year for that and they they give you certain things. Um, and it's not as well I think the story was right. It's not as well known right now. So, as more districts are going to go into deficit, you might not get that amount of money. When times get rough, this is what they do. And times
are rough. Um, and so we submitted every single thing that we could think about. We just kept brainstorming back and forth. What are things that we have this year that wasn't covered with a grant and that wasn't put somewhere else or, you know, and that's what we came up with a lot of items that um that was
submitted and hopefully they're going to reimburse those. Yeah. What is the name of that grant? It It's not really a grant. They kind of refer to it as that. Um they just call it a reimbursement. They have called it a reimbursement grant. Um so they have a pot of money
that they can use for this this year. They said they are not guaranteed every year that they have that and they expect a large influx of districts that would be eligible next year. So, um it's restricted on what we could apply for.
We got creative um not knowing how much they'll have and depending on how much other districts submitted for. We don't know how much of the So, what can you apply for? What are the items? Uh it there was some things with professional development, some things
that they a project or an initiative that could bring financial savings to the district. So, one of the things that we put through were were the um trauma-informed school training that that goes handinhand with our seclusion
and restraint policy. Um and we will we have seen really effectiveness from that uh financially and um you know with our students and staff. Um so we put in costs for that for training for uh
Ukaroo um anything associated with that. Um any um some of the board trainings that have not been reimbursed um some of the superintendent memberships or workshops, finance uh trainings or workshops. um we
put in for some software things um under the you know that will help us get more financially stable even if we had an one-year offset for some of the costs. So we know we won't get it all but we were creative and dug as deep as we could to get as much in front of them
as as we could. The long story short is they know that this is what's going to be happening ongoing if we don't fix our financial structure for education. And so while we're on the front end of this, there's a lot of districts are coming right behind us. And so, um, you know,
we're thankful that that was an offer and we just sat down and looked at every dime that we could thinking about what could qualify as things that are helping you become financially sound and that's reflected for the this this school year. Mhm. It kind of reminds me
of the -ray program that uh we replaced our phone system. Um went from AT&T to I mean we we gave us like $3 million one year um for -ay and we applied for switches and wireless system. That's how we were able to start upgrading our our
equipment in that and then slowly as you needed you they kind of like this you know less and less and less as you got things situated. You know, I remember that one of the stories was Detroit schools, they would buy a server for every student, classroom students, so
that way they could uh, you know, utilize that funding. Well, they got caught because you can't have a server for every student. So, I mean, it's it's a good thing and I'm glad that the the government is recognizing that. I mean, I I think a key here is the sky is not falling. The sky is is dreary. There's
some fog that's coming up, but I believe working together, we will work this through. We've done this before. Um, you know, it'll be a little tighter. We're going to look at some supplies and such and maybe take away the Amazon uh ordering so that we order a little more b in bulk and look at kind of savings
that that does. So maybe we the accounts payable is also accounts receivable so that that person's checking in everything and you know going through. So just really tightening up um our processes even more so in our business office. But that again means people are going to be taking on extra work.
If anyone have any additional questions or have questions, comments, anybody before your questions, I just want to say these ladies worked around the clock for the last two weeks on the weekends into 3:00 in the morning to bring things
the next day. And so I just want to thank both of them. Um, it's been a pleasure working with them and and listening to our back and forth banter on different ideas and I just kudos to both of you. You were pretty pretty amazing. So, thank you. Can I also say speaking on the Google sheet is that why
you said 3:00 in the morning? I just heard you were up till 3:00 in the morning. I seen I seen you pop on there for a second. Listen, it's been a concern for us. Um, and that's why we just again want to say, okay, that's the number. Don't buy that number. let's get our time in July
and August working together to kind of see where we are and see where we're going. Then, you know, we can say, "Oh boy, you know, like we're going to have to make some deeper deeper cuts." Um, but I I believe that it'll come together. It always does. And I think the bigger key is very positive
leadership happening, very positive board leadership happening. Uh seeing and showing our community what a great school district this is to be a part of and the experience and the great outcomes that we've been able to provide over the last 10 years with doctors, nurses, um you know, we've got great
kids that are doing so many great things. The Promise Zone has lifted that up. We've got welders. We've got all kinds of great things coming out and in showing our community things like early middle college that we're doing that is available and so lots of positive that's what we got to do to remind our
community about how great Hazel Park is. So I just want to say thank you to a lot of hard work there and very detailed is very informational. So thank you for that. Thank you. Motion to adjurnn. Motion to adjurnn.
We we do have sandwiches in Jamie's office if you wanted to pick a sandwich and chips and you know chips. There'll be a motion to journ second. Yeah, I'll second. Take a second to get those sandwiches.
Go get the Go get the sandwiches and chips. Part: 2
I call the board of educ Hazel Park board of education meeting to order at 6:01 p.m. on June 16th, 2025 at the administration building. Um, roll call, please. Beaton here. Becker here.
Fortress Fox here. Leon boys here. Rati here. Hinton here. We all stand for the pledge. I pledge algiance to the flag of the United States of America and to the
republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Sorry. Okay. I need a motion to um approve the agenda, please.
I make a motion to approve the agenda as written. I support. I motion to accept the agenda. Monica second. Any discussion? No. Okay. Uh, roll call, please. Fortress,
yes. Rati, yes. Beacon, yes. Becker, yes. Leon boys, yes. Fox, yes. Henson, yes. Uh, next we have a special order of business. Hazel Park Community Coalition presentation.
Good afternoon everybody. How are you? Very good. Thank you. Nobody microphone here. Get this microphone right here. Take this one if you want to walk. Oh, no. You can take this one. Walk. Unfortunately, our parent or people at
home won't be able to hear you. So that's why you need to have a mic. Thank you. I'm restless. I don't stay in one place. I represent the co community coalition. My name is Shauna Williams for those of you have who have not yet met me. Um over this short presentation, I just want to be able to go over a few
things and those include our mission, our vision, and the role of HPCC both in the community and within the district. I want to also be able to provide some insight into our strategies um and how we do what we do including engaging our youth, our families, the different
partners that we have to do this work. Also want to make sure that we uh at least review the importance of our community coalition based approach and that includes the sector collaboration and the the community sectors that make up our organization. And then last but
not least, I hope this is the last time this is not the last time that I'm in front of you all. So I hope to be able to preview some additional topics that I can come back and present on at a later time. So the first is the mission and the vision and our mission is to really lead
fac and facilitate datadriven community- based initiatives with the goal of making sure that we're empowering youth to live drug-free lifestyles. Specifically, we're focused on youth in fifth through 12th grade. And then our vision says that we want to be a part of the community that helps our youth
thrive, make healthy choices, which include avoiding substances. Who are we? For those of you who are not familiar with our story, we came to be in the fall of 2016 when there was a call made about an overdose in the
community. From that call, uh, Sander Levan was activated and connected with the Alliance of Coalitions for Healthy Communities. Um, and as a result, that partnership, um, was used to implement the Communities that Care framework um,
to address community issues related to substance use and mental health. So, what do we do? We collect data. Um, thanks to our partnership with the district, we're able to give some direct insights into MiFi data and other survey data that helps us understand what the
issues are and that helps inform our strategies um and how we attack those issues. Um, we also have tailored um and evidence prevent evidence-based prevention programs and they are designed to reduce substance use. So, in the past, there used to be scare tactics
that were used to say like, you see this car that crashed on prom night, like don't drink and drive. Well, that's not necessarily a science-based approach to substance misuse. Uh we also have educational workshops and trainings, and those are tailored for youth, parents, and community members on mental
wellness, substance misuse, and protective factors. Just a shameless plug, we actually have a parent university workshop coming up on June 26 at 5:30 at the high school and it's on mental health uh facilitated by Easter Seals. So, please come if you're available. And then last but not least,
we um also focus on community engagement and that just includes all of the sectors that make up our community from the schools to the businesses to the nonprofit orgs to the youth serving orgs. And so why it matters, this is a glimpse of some of the data that we've been
collecting. We have um a couple of things that we're focused on. One primarily is substance misuse. And what you'll see here is that um from in the 2324 school year, we have students reporting that they used um marijuana at
the high school level at the rate of 9.2%. If you compare that to the county, which is at 8.6%, 6% you'll see that we're higher than our counterparts. The same for tobacco. So the high school students are reporting usage of 2.8% while
Oakland County is at 0.8%. And then lastly, you also have this last row here which is vaping and the header is missing from there. So I apologize. So this data set is around vaping. And so 9% of our high school students are reporting vaping use compared to 8.5% of
the county. So you'll see that underscores the need for some tactical and you know just overall outreach to make sure that we're empowering students to understand the impact of their choices. Our approach is based off of a framework
and it's data driven as I said before it's community-based. It was developed by the center for substance abuse which is SEAP and that was done in collaboration with SAMA which stands for the substance abuse and mental health administration. Um the strategic
prevention framework which is also referred to as a SPF is the idea that certain factors or variables um contribute to substance misuse. And that could be things like poverty, that could be things like mental health, so on and so forth that makes you more
prone to have these undesirable behaviors that you kind of fall into. Um, and the SPF serves as a guide for communities and states to assess, build, develop, implement, and evaluate. And those are the phases in which we're
working through as a coalition. So, what have we done this year? This is the first time that I've been in front of you, but we've been pretty busy. So, we've distributed over a thousand drug lock bags, and we've done that through the hometown huddle, through the resource fair, through different things
at in the city. We were at lunch with Santa. We were at Memorial Today parade. And so we've been able to push out resources um to the community. We've established a drug deactivation station at the police department. So if you're looking for a safe way to break down your um overage of prescriptions uh
pills, you can stop by the police department and pick up a free pouch. Um we've been have we've had some outreach conducted with students in partnership with the alliance. So we've done a focus group, got some pretty interesting insights from students who shared things like we see vapes on the ground and so
we picked them up and used them like it took everything for me to not say. Um so those are the type of insights that we get from students. Um we've also facilitated Narcan training for graduating center uh seniors with the idea that these young people are going out into the world and we want to equip
them with some life-saving skills. Um and then we've also um facilitated or delivered a nourished workshop, wellness workshop for ninth graders within the health uh department or within the health curriculum in the high school.
What's ahead? Um so we are happy to be a part of the summer school program this year offering a few enrichment workshops. Um, and that includes the photo voice project, which is going to allow students to settle settle on a theme, go out into the community, capture photos aligned to that theme,
and then tell a community story based on those two things. Um, we're also going to be holding a social norms workshop, which is going to present them with some Oakland County data to actually say like, you don't have to do what your friends are doing. You think everybody's smoking marijuana. Well, actually the
data says that 70, and I'm making this number up, but like 74% of students are not smoking marijuana, so you don't have to do what everyone else is doing. It allows them to take that data and then create a campaign that will either produce uh posters or art that can be displayed around the district. Um, and
then there's a hallways of hope workshop, which is kind of like an artsy mosaic type activity where you make a commitment and it's this beautiful piece that can be on display in hallways. And then lastly, and my most favorite is an improv workshop which will be facilitated by Co comedy. And the goal
of that is just to kind of take some of those transferable skills like public speaking or resilience or self-confidence and say this is a fun space to kind of exercise those things, but you can apply that in life, you can apply that in school, so on and so forth. As I mentioned earlier, we also
have the parent university workshop coming up on June 26th, and that's called Safe at Home. It's going to be at the high school and we're going to partner with a couple different organizations to make sure that family have some key items to stay safe over the summer. Um, and then I hope to come
back to you all to take a deeper dive into the data. What you all just saw was a snapshot of it, but we have more that we can talk and discuss and really make sure that we're aligned on like what our issues are and what the next steps look like. And then I also like to talk a little bit more about what our planned
services could look like for the upcoming school year. So, that is all that I have for you. I appreciate you all adding me to the agenda and taking the time out. Um, and if you want to get in contact with me, I'm located at the high school and I
also have an email address that you can reach out to. Thank you. Anybody have any questions or comments? I Shannon, is your safe at home workshop at the high school or is it at the junior high? It's at the junior high. Yes. I just And I can make sure you get a flyer. make a con uh comment that um
you know I've been here all the way through the coalition. Dr. Dolman has been that as well. Other people in the room were a part of that in the very beginning um and facilitated that and wow um the growth that has happened to kind of identify some of this is just fantastic. Thank you so much for being a
part of Hazo Park schools and helping us get the grant. you know, if people are watching and wondering where that finance comes, we have a we have a a grant with the community uh with Oakland County, but then we also have uh a grant, sorry. Uh we also have a a
federal grant um that we've received and earned which continues to help this grow. So kudos, you're a rock star. Thank you. Thank you for your support. Yes. Thank you very much. That was a great report and very informational and you know your job. Thank you. Very knowledgeable about it. Thank you. Ma,
Madame President. Yes. Um, could I remind everyone on behalf of Brad to please talk into the microphone so that they can hear? Yes. Um, because if you could bring yours down too. I'm sorry. Your microphone. Yeah. You couldn't hear me? Yeah. It's hard to
hear with unless you talk directly into it. Okay. Thank you so much. Thank you. I'm just want I want to hear your lovely voice when I go home tonight. We're up to public comment. So, I just have a statement that this is a business
meeting of the board of education held in public, not a public community meeting. The board has provided two opportunities during the meeting for the public to address the board respectfully. Is anyone wishing to speak? I have no
papers. No one. All right. We'll close public comment. Moving on to uh an approval for the consent agenda. I make a motion to approve the consent agenda as written. Support.
Okay. Motion by Heidi, support by Debbie to accept the consent agenda as presented. Any discussion? Okay. Roll call, please. Portress, yes. Lemboy, yes. Beaten, yes. Becker, yes.
Fox, yes. Ratine, yes. Hinton. Okay, moving on to Oh, yes. I didn't say yes, did I? Moving on to new business 2425. Final budget approval action item. I move the board of education accept Oh, I
move the board of education approve the 202425 budget as presented. Support. A motion uh motion by Heidi, support by Monica to accept the 2425
final budget. Any discussion? No. Roll call, please. Yes. Pratique, yes. Beaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hinton,
yes. the need a a motion to approve the 2526 budget. I move the board of education approve the 2526 budget as presented. Support a motion by Heidi, support by Monica to accept approve the
2526 uh budget. Discussion roll call. Fortress, yes. Rati, yes. Beaton, yes. Becker, yes. Leon boys, yes. Fox, yes.
Hinton, yes. Uh, the next thing on the agenda is the uh administrative moves. I need a motion. I move the board of education approve the administration transitions for the 2526 school year as presented with a savings of at least
106,74753. Support. Okay. A move by Heidi and second by Monica to approve the administrative moves. Can one of you read what they are? Yes. The current high school principal will transition
into the high school principal position. The current junior high principal will move into the role of the high school assistant principal. The current K through 12 supervisor will assume the role as junior high
principal. and the current K through2 supervisor position will be eliminated for teaching and learning. Okay, thank you. Any discussion? I would like to if I could just uh simple so that the community is aware of
that if they didn't see last week. Um we are currently faced with making reductions as far away from students as we possibly can. And so in order to do that when um when I returned and Mrs. Mckenry uh was retiring. We took that
opportunity to one to remove the position at the district office for supervision of K12. Not that we don't need it, but that we've got to find ways to reduce spending. Uh therefore, um number one, we've picked a great choice who's here tonight to become our new
high school principal, Mr. Deus, and his family is here as well, and a long time coming, and we're really excited for him to step in that role. And Mrs. Kaminsky who is uh fortunately downtown this evening or would have been
here uh as her son receives Mr. Hockey for the state of Michigan at a red carpet black tie event this evening. So she is off that will be a great addition as well especially with all the teacher work that that she has done and we are super excited that Miss Beach will go to the high school to support the
instructional program and a great team member as well. So we hope that um this will be helpful as we continue to move forward in the district in a positive manner uh with a reduction in cost uh for our for our district. Thank you for those details. Um roll
call. Fortress. Yes. Rati. Yes. Beaton. Yes. Becker. Yes. Leon boys. I'm not sure of some of these um partnerships, but I'm going to say yes
and see how it goes. Fox, yes. Yes. Uh next a motion for athletic director. Sorry. Motion for athletic director. I move that the board of education approve the
athletic department transition for the 2526 school year as presented with a cost savings of $94,165. Support may go ahead and chat. Okay. Motion by Heidi for the athletic director and support by April. But isn't this
athletic department? Uh the athletic department transitions is what the motion is on our sheet. So yes, director. Okay. Is there any discussion? Yes. I'd love to share again um as we as
a team looked for ways to um have a savings to the district. Uh we will be combining the director of communications with the athletic director um with an increased salary for performance of both positions. Um and then the current athletic director will be moving to the
role of district council. Our promise known zone navigator will be promise zone navigatoric department support. And I outlined for all of you the movement of that that salary since last June was 49875. What the difference was is how it was
funded. It went from an Oakland County grant where we only funded um where we paid 29,000 to the Bomber grant which pays 45,000 of that salary. So the salary has been the same. And so for the 2526 school year, um an increase of
additional 5,000 because they will take care of all junior high athletics, the um the promise zone navigator, the all the junior high after activities and during the day and will support this summer and next year to the events because clearly one person can't get
there and do all the communications. Then we would increase our district intern who's been with us for several years um to support the director of communication athletics to uh communications assistant um and give them $19 an hour up to only 30 hours.
This we believe this combination will be extremely successful. We're already having conversations about how to work together and I I believe that is also a $100,000 savings to the school district as well. I have a a question. The 45,000
is Balmer for 2526. Is that just for one year? No, it is for um three years. So, yes. Thank you. So, two more because we did one last year and then from this year, one year and then hopefully we'll get it again. We will see. I've already reached out to Bomber
to get a meeting with them about some other things and I'm hoping that we can continue to have a great partnership with them to support community schools as well as our district and other activities. So, this person is the athletic department support person, not
assistant. It'll be called support person. Uh, it actually should be assistant athletic directors. What was on my pieces? I mean, you know, whatever you want to call it is is fine by us. The job description was promis navigator/ass assistant athletic director. I don't know why I missed this
change and I apologize for that. Um because they really are they're running all of the athletics for the junior high scheduling being there supervising those and then helping check as necessary. um which is a lot because uh we ask that when anything's going on that one of our
athletic people are present when we're in the district to help not only make sure it's run well but make sure that the officials are welcomed in it's set up kids that need items are needed items. It was there was a question on does this need security? No, we still have to have security at events. Okay.
So, you're going to be calling him the person athletic uh assistant. Yes. For the district. Yes. Okay. I have issues with the fact that, you know, Mr. Patterson is doing this job and he was he moved into this job to transition
also to be the Leo council and the athletic director. And I'm not going to say struggled, but there's been a lot of drama in the athletic department. And I'm just wondering why this
transition is any different than the other transition that we did. I just I feel like we're we're doing apples to apples when we really need a strong person in the athletic department to really lead that. Mhm. Well, I um I
first would say to you that we eliminated the district council when um our athletic director left and did not function as district council, but functioned for support of FOYA, which I've always done in the past myself and would take Foyer back on necessary, but
um that was always told it was an interim position. Um and we believe that we have a strong person in Chuck. I believe the coaches are already looking at following him. He's done the position before. It was very positive. And so
that is our recommendation. Uh it reduces the cost significantly. And it was shared before I left with everyone that the position would be posted and not be paid at the $120,000 rate that it was before. But if you go back to the PowerPoint presentations, we reduced several positions because we knew
financially we had to make shifts. And that is why Mr. Patterson was moved to that position. Anybody else? Hey, roll call. Fortress, no. Beaten, yes. Becker, yes. The Brown
boys, no. Fox, yes. Richie, I abstain for family conflict. Hon, no. I guess I would ask then to the board what you expect us to do with the
athletics because everybody's waiting. So it failed. Motion failed. Correct. Um we'll have to discuss. That is I have to tell you that is the recommendation of the administrative team as a way to save $100,000.
That is my concern of why we don't want to save money. It's not a matter of not saving money to me. It's about if Why switch him into the position when we already have another admin doing the position now with Mr. Patterson? We
would we I just don't it just I would rather see a fresh face come in and revamp that whole we believe we believe we have that team there and I have to say it would not be the recommendation to that's not the administration's recommendation and the positions are
there and so normally we support the administrative team when they make recommendations of staffing changes especially at the savings of 100 grand. That was said at our one meeting too as well with that gentleman that if we don't support our admin's recommendations then we look silly. And it was also said out loud by our board
president that we would be dumb if we didn't. We we now will be at the point of not having an athletic department put together for another month which will be devastating to our coaches. And I I get what you're saying about a new face but we tried that route. It
didn't no one would accept a job. So, you know, right now with our budget, any way we can save money seems like we also had the assistant when we had um the junior Vikings and we don't have that anymore. So, I mean there's a lot of things that I just I wish we would have
had this conversation at committee of the whole but um which is why we have the committee of the whole. However, I need to let you know this reduces a full-time position which expends what we need to expend with the understanding that we would review this in February.
Um, Mr. Penis has done it before and we have a plan, a solid plan in place with a savings of 100 grand to the school district at a time when we are 300 grand in deficit. We will continue to make those recommendations of those positions because that is the only way you're going to walk yourself out of deficit.
Okay, I just have a quick question, follow question. Where does it say that we revisit this in February? On the very bottom. Yes, that we would re visit this in February. That would give us time to either one, continue with this because we need to save money or two, go out for peace. You have to
give that department a leadership group to go forward. Um, this will cause a lot of chaos right now for that department of people that are looking to for this for support and what are you saying Mr. Patterson's not a in that leadership role currently
and can't remain there? I think it's inappropriate to talk about a specific person, but no, that person was known that we would not spend 120 grand on that position and that if they wanted to apply, they could apply at the 60 to 85,000 versus spending 120,000.
And us as a board moved him already to what he was prior, even though we eliminated that. When did we move him? That's part of this this motion is it not? I believe that we
heard from individuals that this board would like him in that uh attorney position. We will bring additional cuts to the board next month. But what when you were talking about renewing, you renewed him as district council, not athletic director. You renewed his contract while I was
gone. So, I'm going to resend my vote because I did not see would revisit in February of 26. I did not read that very last line because there's 250 pages of stuff we had to read. Yes. Um, and I want
somebody that has experience because we keep getting people that I know he's been a sports writer. I think he's a great person. It's not a personal thing. It's we have we continue to have people and the policy says we have to have
people that are qualified. So that was my that was my thing. But if we're going to look at it in February 26, I will resend my vote. Would you like a new motion since we already clarified that it failed? Okay. A motion to resend my vote to uh
pass the athletic director. Oh, no, no, no. I mean, do you want me to remake the motion in its entire Oh, you? Yeah. just to I mean if we just want to revote our attorney shaking his head yes well I would have to do it because I made the original motion would be made by anybody so we can start over
I would bring you a separate motion rather than a brand new motion before we do that can Chuck will you come and tell us your experience please I think right now we don't have anything to discuss so I
think we should reot it for discuss okay we got to wait then hold Please. Okay. I I move the board of education approve the athletic department transitions for the 2012526 school year as presented with the savings of at least $94,165.
Okay. Motion. You'd second. Darren. Darren. Thank you. Don't want us to discuss without Oh, you're right. May I have a Madam President, may I make a statement? Can I say something first? Yes, please. I just I my experience and
is that Chuck will do a wonderful job. He is he he is one of these guys that I can go up to him and you know how you first meet somebody you just know he his heart's into it just like our dear friend Mr. Chad, uh, that was a longtime
teacher. And when you watch him at the events or at graduation, those kids are giving him high fives and slapping his hands and jumping up. I mean, he's going to have all kinds of respect. And, uh, that's what I'm looking for. And, Madame
President, you're right. Uh, we need to have somebody that knows these kids. You're exactly right, Beth Hen. Um because we need to have that back in our in our city, not outsiders who don't know Hazel Park and our kids. And I
think that uh and it's nothing against Mr. Patterson because I love Mr. Patterson, too. He's a good guy. Um but he's going to go on to other things and uh hopefully more fun things for him. But uh Chuck is right up in there and uh with highest regards and highest respect
for him and that's all I can say. My only comment would be is that I would find it inappropriate to ask somebody to come up and give their experience. We'd be happy to send a resume to it might be more appropriate. You can choose as a board. I'm just suggesting that's that's not something that normally takes place.
Okay. I do. I just wonder. So I'll you can just send the resume is wonderfully. Yes. If the board would like it, we will send it soon. Maybe tomorrow. Okay. So we have a
motion on the floor to Yes. Uh motion by April and second by Darren to uh approve the hiring of the athletic director. Anything else? Roll call, please.
Beaten, yes. Fox, yes. Becker, yes. Fortress, no. Leon boys, yes. Rati, abstain for family conflict. Henson, yes. Motion passes 5 to one.
Um, next is attorney reimbursement. No. Next is super superintendent contract reimbursement. I move the board of education approve one3 payment per year of the superintendent superintendent for
approved vacation hours and $3,000 for merit performance-based pay not to exceed $10,000. Support Okay. Motion by Heidi, support by Monica for the superintendent contract
reimbursement pay. Any discussion? May I briefly in the um President Hen? Yes. May I go ahead? Sorry. No, no, no, that's okay. I just wanted to ask permission. Um, I just wanted to state that in the past, this is part of my contract and the board president would
just confirm to the business office and I felt that it's best, especially in this time that we bring every single piece forward so that we can make sure that it's crystal clear and that it's um done and uh President Hitton agreed that she felt that it was best approved by the board and so thus that's why we
brought this through. So any discussion and this is for the 2425. Yes. Okay. Okay. Roll call, please. Fortress, yes. Yes. Beaton. Yes. Becker, yes. Leon
boys, yes. Fox, yes. Hinton, yes. Next, we have the attorney reimbursement. We need a motion. I move the board of education approve the administration legal representation reimbursement not
to exceed $5,000 as presented. Support a motion by Heidi, support by Monica for the attorney reimbursement to Dr. Krooppy. Madame President, may I say something? Yep. Um, I just I wasn't here as a board
member a year ago and I will be just to let everybody know I will be abstaining from that motion. I've already uh have checked with our attorney to make sure that was a correct response. Um, and that is a correct response. Um, I don't
feel comfortable in voting for something that I wasn't in close session with and I wasn't here to uh do the original vote. So, if you hear me abstain, that's why. Well, thank you for that comment. Anybody else? I think along the lines of Mr. Fox's
statement, as someone who also was not here, um maybe this will come out in discussion and if somebody is able to answer the question, that's perfectly fine. But we have recorded and approved minutes that already authorize this attorney reimbursement. So, I'm not sure
why we're here to vote to confirm a vote. I would have to agree with that, actually. So, my comment is that the minutes show um $5,000. It does not say for who or
for what reason. We as a board though, who was in close session know exactly what it was for and for who. this. I mean, we can't come out of close session and say for who? So, yes, you can. We didn't.
President Hint, may I speak? Yes. Thank you. Um, I believe that everybody on the board knows exactly who those were for for the two administrators and it says administrators. So, with that same effect, any two administrators could potentially ask for that reimbursement
um because the board is approved for two two individuals. I just happen to be the only one that has and did present um a receipt earlier and was told it needed to be approved by the board, which is why I'm here today. I have unfortunately
uh exceeded over $15,000 with attorney fees given the investigation that was completed and we knew that was coming last year when some things were happening in close session. Mr. Patterson, because we already approved it before in our prior meeting, why is it that she has to have it approved
again? not beyond reference to the fact that required that information be sought. It was asked for it to be. No, I was told when I submitted my receipt that I had to come to the board. So, thus I did, but it
wasn't in the motion. It was I guess I'm just curious if we already approved this prior, why we have to approve it again. It was approved for a different reason, right? I it was just approved for attorney fees. You can't just approve money and leave it sit
there until an administrator needs it. That's exactly what we did. But that's not the reason why we approved the money when we were in close session. It was related to a different topic. It was approved in the minutes as legal
fees or two administrations with no nobody identified. So then she had just identified that any two administrators could have done it. Then she just so happens to be the one that's doing it. She is one of two. One more person could do it. Mrs. Hint, may I make one more comment? Yes. The reason
that we requested uh for myself and another person was because of statements that were made that would have caused us to use legal counsel um with the accusations that were occurring which continues to be accusations. So it is
the same topic um same thing which is board accusations that would cause us to have to get legal um fee. I was caused to have to get legal representation to identify myself, which is why we asked for that. And I'm I will I will rest my
comments. So, what just happened with the investigation? Free legal legal services available to superintendent through the Michigan Superintendent Association.
And you were off on leave with pay. there wasn't a reason for an attorney until possibly maybe when the investigation or you had your turn to speak because there was no harm. You were off with pay. It wasn't a
punishment. It was a it was kind of a protection thing. So you I don't want to go into all that, but you had legal representation for free. So I'm available. Um I just do the vote. Miss
Hinton, I'd like to respond to that comment if I could. Okay. MASA provides $2,000 over your life as a superintendency. I have 10 years. $2,000 um didn't even represent the first calls that I had to make from him when I was put off. And we all know in this
environment when this is happening to superintendent everywhere, um that is a concern for them. It is 2,000 does not cover anything for you. Um and unfortunately it is a great cost that you have to do because we're protecting our career. And while um it may be a
protection for me in the view of the board, it is not. It is a detriment on my career for other places, which is why you have to protect it with an attorney to support you. Okay. Any further discussion? I'll just read from our notes. We're supposed to
follow our notes. We our board meeting our minutes. Motion made by Baldwin supported by Rati that the board of education approve the administrative legal representation not to exceed $5,000 each limited to two.
It's pretty vague. So maybe going forward when we make uh motions we are more clear. But to me that reads one way. It see it seems like it's already been resolved like uh April said in my
mind. But I'm just reading our minutes. Well, see I I we speak through our minutes and those minutes do not give details. So, but they were approved for a different reason. No, I mean the
the minutes themselves were approved, right? So, Oh, okay. Okay. At at the time that these were presented and made official, the board not only approved that motion, but they also then approved the minutes. Okay. So, anybody else?
All right, roll call, please. Fortress, no. Ratique, yes. Beaton. And again, for the sake of upholding a vote that's already been made, I will say yes. Becker, yes. Leaf boys, no.
Fox, obstain, no. So motion fails three to three. and one abstaining. I've never I guess that's how you say that. Uh moving on to transportation director.
Motion for transportation director stipen. I move the board of education approve a one-year salary increase for the supervisor of transportation not to exceed $82,745. Support. All right. Motion by April, second by
Monica to for the transportation director increase, salary increase. Miss, may I speak? Yes. Thank you. Um, so uh our other uh directors uh make considerably more and I see down here it
says supervisor. She actually is the director of transportation. Um when I returned uh which was just a couple weeks ago, I met with her immediately and she said that she was going to retire and which would be devastating to us. Um there were some questions about what is that transportation director do?
Well, she does all the scheduling of transportation for field trips, for work for our students with special needs, for all of our special ed, for GSRP, trans uh transporting to Chrysler,
transporting to OTEK, now uh web, and she also is the dispatcher. So, when we decided to bring it back in for cost savings, there was a dispatcher approved, and she took that on as well. for a long-term employee for the amount of years that she's been here. Um, giving her the stipen to get us through
next year and then to post it in the January February time frame is well worth every dime because we would probably have to have a dispatcher and a transportation director at this time. She's an amazing employee. Um, she would she's significantly missed, but losing
someone at this time just like our you know, we need to get those positions in place. Any discussion? I guess I think 20% is very high. Um I just Chuck is doing two positions and he did
not get a 20% increase. Um I just think it's very high. I'm I would go 10%. Anybody else? Yeah, I think this is setting a precedent um for future. Somebody else who've been with the district a long time in the next couple
years is probably going to be retiring. Are we going to give him a 20% increase for his final year or two years or year? I'll say year. Um I just and again I brought up a 19% pay increase. I just think that's out of
line. May I uh President may respond to Mrs. Lebron's? Yes. Um, so just so you know, this isn't something we would normally do. Unfortunately, I didn't return until two weeks ago, which at the time she announced, and it's the point of the year where again, this is a this is very
different circumstances and I think we haven't continued to consider things very differently depending on the situation. Thank you for allowing me to speak. Anybody else? I also feel like looking at her current pay rate that the fact that she took on two rules anyways.
I don't feel like maybe her pay should have been so low. I feel like for one year, let's get it going. Get I mean, she's done a great job already. Why not do it? put it up for next year and then revisit
that amount because that's not saying that next year we have to pay that amount for her position. Yeah, I think I appreci I definitely I shouldn't say I think I appreciate the the worry of president setting, but given the date and that this is
effectively for retention, I if we had to post a director of transportation and a separate dispasser position tomorrow morning, I don't see how we come in less than 82 thou 80 $83,000 essentially.
Um, I guess I didn't I get it, but knowing that that we need that to move us along for the year and then have some ability for her to train an incoming director, I I see the value in that more than I
see worry in having to post two separate positions in in running into starting the school year without a director or a dispatcher. And like I said, I have no doubts that she does a fabulous job and can manage the sweet like she does, but I just
think 20% is a little steep. I mean, you're you're talking over $1,000 a month extra you're giving her. That's a lot. Does Miss Brew work all summer? Yes. And is there bus routes in the summertime
for special ed? Yes. We approved it with DPS. Yes. Chessa oversees the buses been getting ready to be uh examined and ready for the evaluation of the buses where the state comes out and marks whether or not
your buses can continue. Um and uh so yes, if uh can I speak if I may, she also oversees um you know making sure that all of our drivers are in compliance with their licensing, their DOT exams, all those things as well. Um
so Miss Brew does an a lot of work for us. It would be it would be devastating to try and find two people right now um to fill those holes. She does also interview all of the bus drivers as well and the bus paras. So
she I believe she also um manhandles well shouldn't say that uh the state the the state uh inspections you know schedules um and takes care of all that meeting with them and running you know working with them
to you know and this is salary and as it was mentioned earlier um you know salary plus 55% is really so to have another person with you know even if you pulling on a a dispatcher for 50 and a
dispatcher or you know a director. This is still a tremendous cost savings for the district to to just have her remain in this role even with this increase. So I have to say that with our finances
um so up in the air kind of thing. That's where I'm coming from is the money needed. We we're still uncertain about on money. Um, and nobody's saying that she doesn't do a great job because Gina's been with us for a long time.
She's she's great. So, it's sounding like we haven't paid her what we should have paid her. And, um, that's unfortunate that that that happened. But, I have to say because of the finance situation,
um, people are going to be losing jobs or taking cuts and it's it's one person. I want to clarify, no one is losing jobs or taking cuts. And um I don't get a list. I don't Those are Did we just get a list? Those are empty positions. So no
one's losing their job. Those are empty positions. And I think that's important because we do not want our teachers to be viewing this evening and thinking that they're losing their jobs or taking cuts. These are positions that are open. Um but I I respect everything that everyone's saying, but don't be pennywise and pound foolish, right? when
you're looking at all of this, you do not want to put us in a situation where um so you have to decide where that is at a balance as a board, right? And I would say that with all the when you have people that are taking on extra jobs and extra things, you've got to think through this in a way that we navigate through the system moving
forward. And a prime example is when we were in deficit um way back 10 years ago when I started, you only had three people in the business office and they suggested to have four. We did that because we knew what we needed to do to keep the operations going. That's why we're recommending what we're
recommending to you and the way that as a team we brought this forward. I just had to say if we don't do this this way either, we are looking at having to post two jobs, too. So, I understand what you're thinking of money where we're at,
but if we post two jobs at 67 and 50, we're at how much compared to 82? Plus benefits. Plus benefits. Like I'm I see where you come from on your points. I just feel like in the
same aspect, we are going to be spending at least double that to try to do two positions. Madame President, I have another question for the administration. Yes. Um the question is, how much, if any, is
Gina's salary um paid for by the uh special ed? We would have to get back to you. I don't believe they've done the transportation uh this year, correct? And so we would have to look at how much is paid in special ed and if we can put that also
into but some of her is in the GSRP grant as well as there's a general ed and I'm not sure how that general ed piece functions. They're doing it for the first time. Okay. Just thought I'd have to share that with you. That's a very good question. So this 15,000 would be out of general
fund or not decided because of the other it would be out of there may be a listen the more you spend some the more reimbursement that you get. So there's there would be a reimbursement offset of this. That's what we learned too, right? That and it comes the following year. That comes with special ed costs. When
you spend here, you get the reimbursement. When you spend on transportation, you get that reimbursement. It's not full reimbursement, but now there is some general ed reimbursement that wasn't here for a while. There's special ed reimbursement and then there's GSRP reimbursement. All of which I would assume that as we're doing that
reimbursement, it would split between all of those because that's what you're doing. And then of course there's some in general fund. Anybody else? Okay. Um, roll call. Payton. Yes. Rati.
Yes. Becker. Yes. Fortress. Yes. LeBron boys. No. Fox. Yes. No five seven seven uh I mean five to two motion carries. It makes seven. Uh
transportation summer help. I move the board of education approve the hours for bus maintenance, repair, and cleaning not to exceed $18,345 as presented. Motion by Monica, second by
somebody second it uh support by discussion madam president maybe again you know thank you out of all due respect we we had all that conversation last week on Monday. Uhhuh. But but we have
additional conversation coming this evening. So um that wasn't there on Monday which is why I just want to give a general piece here. Okay, we provided you with a list of the insp as as requested of what they are doing um in the in the summertime. And so this is
something that's been done every year. It looks like it wasn't brought in a memo. Uh it was done through the business office at that point in time, but you can see all the things that have to be done with the detailing of the buses, painting of the buses, patching of the buses, um as well. So I hope that
that helps you see the work that these individuals do. Remember, this is getting us ready to pass inspections is what what they're doing. I have a question for Monica. Is all of the stuff that we're is on the agenda tonight, is that in the budget that you presented
today at 5:00 because we just rolled over the budget. We didn't add any increases, right? So, this would have been in here last year, this cost. So, it would have rolled. the money for Gina would not have rolled.
So this was in the 2425 budget. They you did it all summer long and we're capping and not to exceed this year. Yes, they did it last year and the year before and the year before that. But that's not what I'm asking if they did it last year. They obviously had to do it or we wouldn't have passed in inspections. But
my question was, is it in the budget? Is and is the stuff that we're approving tonight in the budget that we reviewed at 5:00 today? Uh most of that is so the transportation summer work that would be the piece that was not would have been the um raise for
Gina. So the 20 so the 2425 budget included this amount. Yes. Thank you. Anybody else? All right. Roll call. Richie. Yes. Becker. Yes. Beaten. Yes.
Fortress. Yes. Leaf boys. Yes. Fox. Yes. Yes. Gym floor maintenance. May I get a motion for the gym floor maintenance? I move the board of education approve the refinishing of the
gym floors and to add the painted lines for volleyball and basketball not to exceed $13,55244 as presented. Second. I'm I'm sorry. Would you How much is it? Not to exceed $13,55244.
Okay. That's what I thought it was, but I didn't hear the 13 part. I need a second. Second. Okay. Motion by Monica, second by Heidi for the gym floor maintenance. Discussion. Again, my question is, is
this in the budget, the 2425 budget that we just reviewed? Yes, we rotate which floors we um work on each year, but there were costs last summer for this work as well. So, that
is included in the budget. I'm glad you're speak Oh, I'm sorry. So, just to be clear, a lot of the these items that are on this agenda, we did take into consideration when we were doing this. That's where we gained a little bit of a buffer. So, it would
only add to I don't want to say a savings if it wasn't approved. So, this is this was taken into consideration. Thank you. I'm glad that you're asking that because this is totaling $300,000 and then the
curriculum on top of that. So, if this is already built in, we should pro probably be able to just cuz it was planned for. Yes. basically. So, we can just move through this and not worry about if we're going to it's going to
fit in or not. Okay. Um, yes, Mr. Fox. Sorry. Um, what the You're going to be sanding probably down to the wood and reputting the lines on.
Not all the time. No, this is not this is just gym floor refinishing. This is not sanding all the way down and putting the lines back on. Okay. This is just your waxes and pieces that come because the concern that I was hearing from the meeting last Monday was that there's
going to be additional logos put on the floor and I just I May I explain that? Yeah. It's No, there's lines for volleyball and for basketball so it can go in the opposite directions and we can utilize our space more effectively. But you're not going to put a picture of my
dog on the floor. Well, if we donated the floor to him. Yes, if we renamed the floor to him. But we just renamed it to Mr. Thomas. But I mean, we could. Okay. Thank you. Okay. Uh, roll call. Fortress,
yes. Richie, yes. Eaton, yes. Becker, yes. The boys, yes. Fox, yes. Hter, yes. Motion carries 70. Roosevelt roof repair. I move the board of education approve the HVAC filter replacement at
the cost not to exceed 11. I'm sorry. I move the board of education approved the roof repairs to be completed before the winner at invest Roosevelt not to exceed of $8,950.
Support a motion by Heidi, support by Monica to repair Roosevelt's roof. Any discussion? Why is it winter? Why isn't it why aren't we doing it with over the summer?
Before winter is the plan. Um I let uh Mr. um Richardson make those plans about when it needs to be done. It just has to be done before there. It might get done in the summer. I think financially it's also good to wait until we see if it's going to come out of the scing fund perhaps uh when we get those dollars in
place. Is I think at committee of the whole we discussed that we were worried about damage occurring during the winter. So, it just needed to be done before snowfall. Have we um expired all our funds in the scing fund for the school year? We can't answer that yet. We're
waiting to see where we are with the sinking fund. They just finished what we needed to for the budget today. Can we get an update on that the next committee the whole please? Thank you. Okay. Anybody else? All righty. Roll
call. Yes. Rat. Yes. Deon, yes. Becker, yes. Leaf boys. Yes. Box. Yes. Hinton. Yes. Motion carry 70. Uh, HVAC filters.
Motion, please. I move the board of education approve the HVAC filter replacement at a cost not to exceed $11,40.15 as presented. I second a motion. Dang. Dang. I really wanted that to work. Kind of like Jeopardy. You got to get in there.
We should make these motions. A motion by Heidi and supported by Fox for the HV fil um back filters. Any discussion? No. We need clean air in our schools. Okay. Rojo Fortress, yes. Fox, yes.
Beaten, yes. Becker, yes. Leafroy, yes. Yes. Yes. Motion carries 70. Playground mulch. Motion, please. I move the board of education approve the installation of playground mulch at Web Webster Hoover
United Oaks and the Ford administration at the cost not to exceed $20,85 as presented. Support motion by Heidi and support by Monica for the playground mulch for $20,000.
Discussion. Go ahead, Miss May. May I answer a question to you that you gave that I needed to get for you? So, it really is anywhere from 12 to 18 in per Mr. Richardson. This is just giving us 2 to
3 in of mulch. So, it's it's getting us back up to where it needs to be. So, that's what they did. We have less than 12 in that we need to to bring it up. We would we have because because it starts fading and digging down just like in our gardens. So, I just want to make sure that I did reach out and did find that information for you. Thank you. That
helps make my decision. Okay, roll call. Fortress, yes. Rati, yes. Deon, yes. Becker, yes. Levo, yes. Fox, yes. Yes. Motion carry 70. Bus
purchase. Motion. I move the board of education approve the purchase of a new. Is it new or used? Used. New bus. a used bus for $73,497 plus the title and fees support.
Motion by Heidi and second by Monica for the bus purchase. May I answer some of the questions? Uh, Miss Hinton. Yes. Thank you. Um, so I reached out to Miss Brew and she said, um, I had the inventory of the buses. The reason for needing for a new bus is due to our buses getting older. We have a lot of
breakdowns this year which is getting to be very costly. We have two old buses which one is which is often used for our field trips. Please let me know. And so we have buses from age uh 2013 um all the way up to 2020. So this would
replace one of those buses that perhaps also might not um pass inspection this year. I hope that that is enough to help you understand. So, the bus that's not going to potentially not pass inspection this year. Is the goal to sell that, scrap it? What is the goal with that? I
believe when I asked her that earlier, it's not worth selling. It'll probably be scrapped and used for parts. Okay. Do we get money for the scrapping of of it? I will find that out for you. I would assume yes, but you know what we say when we assume. Okay. And then my next question is um because we're paying for
this outright and it's probably going to be depreciate advertised over the life of it. Um, do we have the cash flow to support the purchase? It may be also out of syncing fund depending on what happens. We'll we'll have to let you know when we get that
syncing fund amount. So, last year we bought a bus for 63 I believe. Maybe probably 69. I have all the costs of all the buses. The the 2020 was 69,000. So with appreciation of cost
the 75 is is very appropriate. 2023 didn't we just buy it last year? It was our newest it was old bus last year we are rolling over the cost does that mean $69,000 is in the budget for next year for 25 26 because this is
73. Yes. [Music] For the Yeah. Mhm. So 69,000 was already in there because we bought that last year. Correct. So we just we rolled over the expenses and took out what we knew
weren't going to continue on for the year and added what? So we're roughly adding $4,000 in a sense. Yes. Well, well, I'm going to disagree with you respectfully because the cost of repairing them will come off. So in that fund also is the cost of repairing them
as you look on your transportation. So it should wash it out. Okay. should is the key answer. And we have we have nine buses or we have nine buses. We have we have nine buses. I effectively can answer that now. Yeah, we're going to get rid of one. We're going to get rid of one. So,
we'll still have nine buses. So, we'll still have nine buses. Don't clean the one we're going to scrap. That was mentioned to me already that if we're scrapping one, please don't clean it. So, I'm sure that that one will not be cleaned yet.
Okay, roll call. Fortress, yes. Rati, yes. Eaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hen, uh, yes. Motion
carries 70. Annual bleacher inspection motion. I move the board of education approve the annual bleacher inspection for the 2526 school year not to exceed $1,000 as presented. Did this increase $500 because we added a second school? Yes, I was just waiting
for my permission to share. So, we did we didn't have a second. Oh, I'm sorry. I thought we had one. I'll second it then because I bought it in. Okay. And then renew my question of did it increase because we added a school. We didn't just add a school. So, this is
auxiliary gym. This is the outside bleachers. Um, this is the softball and baseball bleachers at the high school, the softball baseball bleachers at the junior high, and interior bleachers at the junior highs at a cost of $1,000. Okay. Thank you for this cuz I remember asking committee the whole if it
included all of them. So, so it's only outside bleachers, not inside. No, it's auxiliary gym at the high school and the gyms inside at the junior high. I apologize for not being So, will he give us if there's if there's repairs needed, will that come at a later time? Um, but
that comes through this report. This report tells you what you must do uh to repair it. Yes. So, this is just the report. This is just the report. And when is this expected to happen? I can't answer that, but I certainly will put it in my weekly memo to you guys on
Sunday night. Perfect. Thank you. Okay, roll call. Rati, yes. Been yes. Becker, yes. Fortress, yes. Brown boys, yes. Fox, yes. Henson,
yes. Motion carries 70. Can I get a motion for the Delta Network solution black hours? I move the board of education approve the purchase of additional block hours to address technology concerns as we continue to improve upon technology
at all schools in the district at a cost not to exceed $7,800. So I second the motion. I already beat you. You put me by second by Mr. Fox you lost. Um,
discussion. Time to go. Time to go home. Time to go. Yes. Discussion. Any anything? I'm so sorry about that. No. No discussion. I don't think it's changed since. No. No discussion. No
discussion. Mr. Wilkins. Uh. Um. Roll call, please. Fortress. Yes. Richie. Yes. Eaton. Yes. Becker. Yes. Promise. Yes. Fox. Yes. Hans. Yes. Motion carries
70. I thought I was the second. You weren't lost. Guess I was. You weren't. You lost. Try it this time. Just teaching and learning summer projects. I'm so sorry. I move the board of education approve the summer 2025 professional learning and project
proposals in the amount of $34,72.50. I second the motion. All right. Motion by Monica, second by Fox. Discussion on the summer teaching and learning
project. Anybody? No, we're all clear on that. All right. Uh, roll call, please. Ratique, yes. Fox, yes. Beaten, yes. Becker, yes.
Fortress, yes. The boys, yes. Yes. Motion carries 70. Motion for 2526 curriculum purchases. I move the board board of education approve instructional material for the 2526 school year for an
an amount of $425,8618 with the ability to make adjustments for changes in enrollment and contract negotiations. Support support by Monica. Okay. A motion by Heidi, but supported by Monica to purchase the all the curriculum um
items. It's a really nice list. Miss Tinton, could I make one statement for the community that maybe didn't hear? I want to make it. We normally if it's a repeat of things that we purchase, we don't bring it again in full transparency for everyone. We brought that forth so that everyone could hear
the amount of curriculum that's fought for our kids K12. If there's additional things, we will certainly bring them to you. So, thank you Dr. much for a great list. Well, let me just say that and adjust. So, my apologies for that amount on the um main per um the motion, but
it's really a total of $473,111. So, my apologies for that mistake. We had an adjustment last week increase for subject.com. Can you repeat it? 473 $473,118. So, oh, sorry. Can I ask a question? No. Yeah, go ahead. Okay. So, I do want to
point out that all of these are renewals of stuff that we already have. So, we're renewing licenses or replacing workbooks. Correct. Nothing new except for this American Reading Company's
secondary professional learning. We had that last year as well. One of the additions, the differences this year is that for the American Leading Company, we are adding on our 11th grade materials and with that there would be some additional training that would
would expand to our 11th grade teachers. Dr. Thomas, um I believe that was already approved, correct, by the board at a different time, the 11th grade. Okay. No, that one was not that that was part of this this whole So,
this is a huge chunk of money. Mhm. Not that it's not needed. Of course, we have to teach some something. But so is there I believe Heidi asked this last week, but it and you said just very minimal things would be coming forward for curriculum. Correct. Uh I think one of
the examples I gave gave last week is for example every year we have to replenish uh supplies for science and so that's a minimal amount but we don't know exactly how much it is because we always very thoughtfully have teachers inventory make a decision about what
they need and then it is the purchase. We also have a number of pieces here much like I think we did in our budget too. We I made sure to put in here what I thought the highest amount was going to be. And as we get our numbers in
place, then most likely some of these numbers will reduce a little bit. That would be though in those consumable pieces like workbooks or materials. In terms of the licensing fees, that's going to be pretty standard dependent on how many students we have. I do know for
example one of the things um that I noticed when I did the um the quote for curriculum association which is I read the number they quoted for advantage and medicine seemed a little bit high so I'm going to have to go back and redo that
and then pull the licenses down. So we really try to be very cognizant about what is our projection based on our enrollment numbers from last year and then make adjustments as we move forward. Now, that being said, as we know, could be a little bit less. Most likely it will, but there could be some
areas that increase depending on our student enrollment. I'm going to amend by a motion. I move the board of education approve instructional period for the instructional material for the 2520
school year for the amount of $473 $473,118. and I'll still support. I like the board except every $3 better. All right. Motion was amended by Heidi and Monica. Is there any more
discussion? I have just a question. Is this on our web page? If parents go under, is it an attachment if they go on our page under board meetings? So, they can Oh, under board meetings. Yes. can see what we p that cuz that's a lot
of money and we need it all just so they could see what we bought. Um, okay. Um, vote. Roll call. Fortress, yes. Ratique, yes. Beaten, yes. Becker,
yes. The Prayers, yes. Fox, yes. Uh, yes. Motion carries 70. Yukiro, did I get it right? Like I practiced. Um, okay. Any
questions on this? We discussed it. Is do we need any comments? It's a motion. Um, I move the board of education approved UK retrain the trainers reertification in an amount not to exceed $1,250.
Support. Okay. April. April made the motion supported by Monica to um do the Ukaro um purchase. I have a quick question. So these are reertifications.
Are we Did we resert Did we certify more people? Didn't you say that we certified more people last year than we did this year? So this is actually less money than last year. Okay. Okay. Okay. Anybody else? Okay. I thought I thought
when we trained you last year that these the trainers were going to be able to train future people. Was that not the case? We still need an annual resation accord. Okay. Perfect. Thank you.
Okay. Uh roll call. Beaton. Yes. Richie. Yes. Becker. Yes. Portres. Yes. Leon boys, yes. Fox, yes. Uh, yes. Motion carries 70. Athletic equipment and uniforms for fall 25.
Motion, please. I move the board of education approve fall sports purchases not to exceed $17,293.90 as presented. Is there a second? Okay. Sorry, I was reading. All right, President Hint, may I talk to the changes on the memo? Uh,
okay. Um, yes. Okay. Uh, so this is all the same that was presented. Uh, in the meantime, we received information about, uh, football, um, materials that they needed, uh, which, uh, you see listed at 23, 22, and 90 cents. And, um, I have
some questions like, why do we have heated ball bags? You need to have those to keep them dry, keep them ready to go. Um, and so these are the items that was brought uh to us uh that they feel they need um that was not on the list before.
So it went up by like $3,000 $2,300. But yeah. Okay. Any comments or questions about this? All right. Roll call, please. Fortress. Yes.
Or yes. Beaton, yes. Becker, yes. The boys, yes. Fox, yes. Uh, yes. Motion carries 70. Um,
Millennium Business Solution copier renewal. Motion. I move the board of education approve the 63-month copier lease from Millennial Business Systems to address technology concerns as we continue to improve upon the technology at all our schools in this district at a
cost not to exceed $2,74166. I second the motion. All right. All right. Motion by Monica and second by Darren for the Millennium Business Solution copier renewal. Is this going to have the color? Yes. Would you like me to um speak and
explain? Yes. So, uh this actually increases about by $300 a month. Our lease has been over since uh earlier this year. Um this is something that uh Brad and I had been working on before I left and just didn't bring forward. It will remove um we will slowly remove the
color printers, which uh then we will not have to pay for the toners in those color printers, which are very costly, over $500 each time you swap them out. and that uh color will be inside the copier and uh we also will be able to do some codes in there about people
utilizing them as well. So we believe this will be overall cost savings in the end and look forward to Brad doing some data collection for us on that point. All right, anybody else? Thank you. I have a question. Yep. Is this for just one copier or is this for the whole
district? So this is for the whole fleet across the district at each building. So here where there's three copers, they all three would then get replaced with three color copiers. The high school has three, there'd be three replaced at the high school and so on. Okay. So this is
all buildings with the exception of invest. Thanks. Yeah. Thank you. You're welcome. Okay. Anybody else? Okay. Roll call. Yes. Fox, yes. Beaton, yes. Becker, yes.
Fortress, yes. The boys, yes. Uh, yes. Motion carry 70. Motion for the touchpoint close kiosk service and support. I move the board of education approve the purchase renewal of service and
sport for our touch point kiosk to address technology concerns as we continue to improve upon the technology at all of our schools in the district and it cost not to exceed $5,824 support. Motion by Monica, support by Nathan
Becker. Any discussion? I I guess we're replacing the time clock. Uh let's let's explain it for you. Um Trusty Fortress Brad, go ahead. So this is basically renewing our um service and
support that we have through um touch point through July 10th, 2027. They are upgrades to the current time clock kiosks that we have. So this would actually swap them out. If we don't do this, then they're swapping them out
throughout the year. Um, which then is going to interrupt people being able to use the time clocks. Um, we already do have service and support on them. Um, but this is just extending it an extra I think it's 13 months. Mr. Wilkins, can you explain
what they are? It's not like a time clock. It is It's much different. I mean, it's not like It's a Yeah, it's a punch in punch out system. I mean, you use your swipe card that you have for the buildings. It's mainly used by hourly employees um to basically clock
in and clock out. How many are there? How many do we have? Each building has two, so you're looking at about 16 17. Anything else? Anyone?
Okay, thank you. Roll call. Richie, yes. Becker, yes. Beaton, yes. Forress, yes. Le Brown boys, yes. Fox, yes. Uh, yes. Motion carries. 70. CTE
purchase. I move. Go ahead. I move the board of education approve the onetime purchase of the CNC machine/supplies for the Hazel Park High School woodworking classroom in the amount not to exceed $6,33. Second.
Oh, okay. Motion by Monica and second by Heidi for the CTE purchase. And could somebody say what it is? Yes, it is a CNC machine that cuts um items. And I had placed that inside um
uh information for all of you. It is a grant purchase and it'll be for the wood shop. Yep. That's why I wanted people to know it was for the wood shop. Any other discussion? It's paid for by a career readiness grant. Yes, ma'am. I
just want people know. No. Good. All right. Uh roll call. Richie, yes. Fortress, yes. Beaton, yes. Becker, yes. Boy, yes.
Fox, yes. Uh, yes. Motion carries 70. State aid note. We need a motion and then we need a discussion. Dr. Krooppy, uh, to explain it. I move the board of education approve the resolution authorizing
issuance of any note and anticipation of state school aid as presented. Support. Motion by Monik and support by April to have a discussion on the state aid note. Great. Thank you. Um well, as we know,
state aid is not paid in 12 months. And so, uh when it stops, many school districts have to take a brief state aid loan to carry this through. As you know, we took a state aid load mid year last year of $12 million in order to uh due
to the fact that the audit was not completed and going through. So, it is um our intention. We're going to hope to wait till September to do this. That'll depend on our cash flow. This resolution today gives us the ability to go out. It has to be submitted to Treasury. It'll take about 30 days and then we will go
back and have that approved again and you we will need you to approve it u when we actually take that note out. So, this is just that first step that'll be sent to Treasury for approval. It is for 7 million. We talked we may not take all 7 million. Um it was
recommended that we go 5 to 7 million and so we went with the seven and we will bring back to you the amount that we're actually recommending as we move forward. So do we need the resol? Yes, please post it. Read it. We should
read it. And it'll be posted, right? Yes, it will be posted. Believe we have to vote first and then read it, right? Yeah, because we fill in then. Yeah. If somebody else could read it, please. My eyesight is not that good right now. I can read it. Okay. I have it here.
Okay. So, wait. Didn't you just say we have to motion first and then read it? Yeah. We have to vote and then add the votes into the resolution. Didn't you motion? Well, I did. Monica motioned in April. Yeah. I I have a couple questions. So, we're paying the $4 million off you said based
on your notes. Um Yes. So, if we're talking about the former state aid Yes. uh that's out there which is outside of this conversation. It is our plan to pay that off in July. In July? Yes. One month early
and then we're going to take this out in September. Apply for it in August and take it out. No, we have to apply right now in order to make the days to go through Treasury. It'll go through Treasury. We get approval. Then we will work with them to get a closing date and we'll bring information back to you
again. Hopefully in our July meeting we'll be able to bring that information. It may be August dependent on the time frame that Treasury We don't know the interest rate on this yet. We do not know the interest rate yet. I I do have a question. So let's say if miraculously we don't have to have this
money come September, do we get charged interest rate? Well, we won't go for it then. Okay. Right. We just won't go home loan. Just this just gets us prepped and ready to go. Is there a filing fee or anything associated? Well, of course, you are going to pay attorneys and and filing fees at that time. Not right now.
Okay. So, we don't pay anything until we get the loan. Okay. Thank you. Okay. So, we're not voting now until we read, right? Well, we have to truly normally you read and then you go back and insert and vote. So, you would skip
over the um and I think that's what what Mr. Garrick was trying to explain us the other day. So, you're going to you're going to say whereas under the terms and read through that and then you would have them um vote. You already offered it and supported it. So, you have who
did that and then you read through it and then vote. Okay. So, I read it. Okay. Uh resolution authorizing issuance of a note in anticipation of state school aid. The following preamble and resolution were offered by Monica Rati and supported by
April Beaten. Whereas under the terms of section 1225 of act 451, public acts of Michigan 1976 as amended the act the school district is authorized to borrow money for school operations and issue its note therefore
pledging for the payment thereon monies to be received by it pursuant to the state school aid act of 1979 as amended the state aid act which note shall be a full faith and credit obligation of the school district and Whereas the school
district must either be qualified or obtain prior approval for the issuance of the note from the department of treasury of the state of Michigan. The treasury and whereas the school district has determined it is in its best interest to borrow an amount not to exceed $7
million to pay operating expenses and to issue a general obligation note to the school district. Therefore, the note and whereas the school district also deems it advisable to authorize an authorized officer as defined below to accept an
offer to purchase the note from an underwriter or bank, negotiate, approve and exe execute a note purchase agreement or term sheet with the underwriter or bank and to approve various other terms and documents in connection with the sale and delivery of
the note to the underwriter or bank. Therefore, it is resolved by the school district of the city of Hazel Park, Oakland County, Michigan, that one, designation of authorized officer. The superintendent is authorized and directed to take certain actions on behalf of the school district as
described below. The authorized officer, that's a lot of words. Uh, two, borrowing authorized. Pursuant to section 1225 of the act, the school district shall borrow an amount not to exceed $7 million for school operating purposes. The final amount of the
borrowing shall be determined by the authorized officer pri prior to the sale in an amount not to exceed the lesser of $7 million or 70% of the school district's 202526 state school aid. The 202526 state aid. The school district
shall issue a general obligation note for this purpose in anticipation of 202526 state aid. Three, terms and conditions. The note shall bear interest at the rate or rates determined by an authorized officer. The rate or rates shall not
exceed the maximum rate permitted by law at the time of sale. The note shall be dated and shall be due and payable on the date designated by an authorized officer. The note shall not be outstanding for a period exceeding 372 days.
I need a breath. Sorry. The note shall be payable in lawful money of the United States of America. The note may or may not be subject to optional redemption prior to maturity. Four, pledge of state aid. The school district
irrevocably pledges its 202526 state aid equal to the outstanding balance of the note including acred interest thereon as security for repayment of the note. The school district shall appropriate a sufficient amount of the pledged state aid to repay the principle of an
interest on the note. In addition, the school district irrevocably pledges its full faith and credit for payment of principle of an interest on the note. In case of the insufficiency of the pledged state aid, the school district shall pay the note as a first budget obligation
from any funds legally available for such purposes. Five, negotiated sale, approval of sale, and execution of note. The note shall be sold pursuant to a negotiated sale. The authorized officer is authorized to accept an offer to
purchase the note from an underwriter or bank to be selected by the authorized officer and is further authorized to negotiate, approve, and execute a note purchase agreement or term sheet with the underwriter or bank and to approve various other terms and documents in
connection with the sale and delivery of the note to the underwriter or bank. The authorized officer shall execute the note on behalf of the school district. A negotiated sale was chosen by the school district instead of a competitive sale because it allows flexibility in timing
the sale and structure of the note in response to changing market conditions. Six, Department of Treasury. An authorized officer is hereby authorized and directed to make application to Treasury for and on behalf of the school district for
qualified status or for an order approving the issuance of the note if applicable and to pay any applicable fee, including filing for an exemption from the rating requirement, and to further do all things necessary on behalf of the school district to obtain
such qualified status or order approving the issuance of the note. Seven, retention of note counsel. The law firm of Miller, Canfield, Paddock, and Stone PLC is hereby appointed as note council for the school
district with reference to the issuance of the note authorized by the resolution. The representation of the school district by Miller Canfield Paddock and Stone PLC as note council is hereby approved notwithstanding Miller Canfield's representation in unrelated
matters of the Huntington National Bank a potential purchaser of the state aid note eight tax matters. The school district covenants to comply with existing provisions of the Internal Revenue Code of 1986 as amended that must be
satisfied subsequent to the issuance of the note in order that the interest on the note be or continue to be excluded from gross income for federal income taxation purposes, including but not limited to requirements relating to the
rebate rebate of arbitrage earnings if applicable and the expenditure and investment of note proceeds and money deemed to be note proceeds. If applicable, the authorized officer is authorized to designate the note as qualified taxexempt obligations for
purposes of the deduction of interest expense by financial institutions pursuant to section 265B3 of the code. Nine conflicting resolutions. All resolutions and parts of resolutions in so far as they conflict with the
provisions of the of this resolution B and the same hereby are rescended. Now we vote for your order. Yeah. Can I just make one statement first? That is a good Hazel Park education there.
Can I I just have I don't know what most of the words meant but we didn't talk about comprehension. I'm talking about lawyer. So the note may or may not be subject to additional optional redemption prior to maturity. That means that if we pay it
off, we self pay the interest. Correct. If that's part of the loan it this is the same uh loan that we just did. It's the same exact piece that you're approving because this is through Huntington and through uh Mr. Crowley, the legal firm. And so you if you pay it
off, you don't pay that interest. Okay? Is it cuz it says may or may not be? Yes. Um subject that and who's our authorized officer? I am. Okay. And then my third question you already answered is this the same firm? Yes. Okay. And we're we're grateful that Huntington has
agreed to do that again. So hopefully we won't have to do it next year, but we'll see where the world takes us in the next 12 months. Wow, that was a mouthful. Um, okay. We need to vote. Uh, all in favor of the,
uh, state aid note and borrowing $7 million. Uh, roll call. Yes. Beaton, yes. Becker, yes. Fortress, yes. Lemboy, yes. Fox, yes. Uh, yes.
Motion carries 70. Auditor engagement for 2025. UHY. Um motion, please. I move the board of education approve the engagement of UHY LLP to perform the 2025 external audit as presented.
Second by second Heidi. All right. Motion by Monica, second by Heidi. Any discussion? It's the same firm as last year. So, and we were told at the committee of homing they're starting
they'll be out for one day in July for planning and then they will do the audit field work the first two weeks of September. And when's it due to when's the audit due? November 1st. Thank you. When will
we see the audit? If it's due in September, will we see it in October? It's due November 1st. I think you said no. The code is due in November. Typically, I think it takes a few weeks before we actually see the results, but we can get the traditionally it's been October. Traditionally, yes, that that
we would bring it to the October meeting. And hopefully, if the this is the firm that you I mean, we should do an RFP this year, get the most competitive firm, you may see it earlier because we'll be on the books earlier than you know, normally in the summertime, they would come.
Okay. Um, that's discussion. Roll call. Richie, yes. Fortress, yes. Beaton, yes. Becker, yes. Leaf boys, yes. Fox, yes. Hinton,
yes. Motion carries 70. Need a motion, please, for the student accident insurance. I move the board of education approve the comprehensive student athlete insurance coverage for student accident insurance incorporated for the
from the from a general fund cost of $12,650 for the 2526 school year. Support motion by Heidi and second by Monica for the student accident insurance. Any
discussion? Okay. Uh, roll call. Fortress. Yes. Yes. Yes. Yes. Boys, yes. Fox, yes. Yes. Motion
carries 70. Motion for 2025 26 MHSA renewal. I move the board of education approve the 202526 Michigan High School Athletic Association resolution as presented.
support. Motion by Monica, support by Debbie for the renewal. Any discussion? Roll call. Is there a fee associated with it? Sorry. Sorry. What was that, Heidi? Is there a fee associated with this or is it just a
membership? No. Uh, there is a a fee. Um, off the top of my head, I did not see it on here. I don't see it on here either. Um, this
can we get back to um Trusty Fortress uh with that? Okay. Uh, roll call. Sorry, real quick. It said that this um approving it does include the um Oh, no. That's the $1 million insurance ban. Yeah. Um, I don't
see it. I just don't simply recall unfortunately. Um can I go with because it's 250 page document and I don't remember that am I will get back with you Mr.
MHSA is uh free. MAC has a membership fee, but membership in to the MHSA is free. That's the state organization. Awesome. Thank you. Okay, roll call.
Rati, yes. The boys, yes. Beaton, yes. Becker, yes. Fortress, anything free is a yes for me. Fox, yes. Yes. Motion carries 70 20 2526
superintendent memberships. I move the board of education approved the superintendent memberships for the 2526 school year at the cost of 368 cents as presented. Support. We have a motion made by Heidi, second
by Monica for the superintendent memberships for 2526. Any discussion? Okay, roll call. Yes. Yes. Becker, yes. Yes. The Crown Boys, yes. Fox, yes.
Uh, yes. Motion carries. Uh, 70. Uh, MASBA membership renewal. I move the board of education approve the renewal of the school district's membership to MASB at a cost of 64 $4140
as presented support and this is for one two three7 um people staff members motion by Heidi what did you say I'm sorry it's for seven staff members okay
thank you it's so hard to hear when we sit with Sorry, I have the mic almost in my face. Okay. U motion by Heidi and second by Monica to renew the MASB membership.
Discuss. Oh, discussion. I do for seven staff. I'm sorry. Yes. No, this is this is your um if I may, this is for your coverage of all the things that MASB does for you. And um reading
both. Sorry, I was I just thought you were saying seven board members, so I was going with it. Okay, seven board members. There you go. I thought you were dividing it by seven. That's totally what she meant. Totally. That's what I thought, too. Oh, okay.
Uh, roll call. Fortress, yes. Yes. Beaten, yes. Becker, yes. Leaf boys, yes. Fox, yes. Yes. Motion carries 70. 202526
MSBO membership renewals. Need a motion. I move the board of education approve the MAS MBO membership renewals for the listed employees, which is seven, at the cost of $1,50. All right. Motion by Heidi and second by
Monica for the MSBO membership renewals. Any discussion? Okay. Roll call. Fortress. Yes. Ratit. Yes. Beaten, yes. Becker, yes. Brown boys, yes. Fox, yes. Hans, yes. Motion
carry 70, uh, 2025 MASA fall conference motion. I move the board of education approve the conference request for the MASA fall conference not to exceed $1,520 as
presented. Support. Anybody? Support. Sorry. Okay. Motion to for the com the MASA fall conference by Mon support by April. Where is that? I don't have it in front. Trevor City. Traverse City always.
That's where the school board is this year too. Yeah. Any discussion? Okay. Uh roll call please. Rati. Yes. Beaten. Yes. Becker. Yes. Forress. Yes.
Ron boys. Yes. Fox. Yes. Yes. Motion carries 70. Conference 2025 MASE Summer Institute 2025. I move the board of education approve the MASSE summer institute 2025
attendance for district special education administrator not to exceed the amount of $2,250. Do I have a support? Support. All right. Motion by April, support by Monica for the MAS Summer Institute attendance. Did you get
it? I can try, Adam. I'm still You're still on the list, huh? Okay. Any discussion? Other anything more? All right. Uh, roll call. Beaton, yes. Yes. Becker, yes. Fortress, yes. Boys,
yes. Fox, yes. Yes. Motion carries 70. Uh board training. I move the board of education approve the board training as presented. Support. Is there any discussion? Yes. I wasn't
added to this. Motion by I did, but I didn't get your classes. That's why I didn't end up putting it on there on Sunday. So with me added, can I all I'm like going back and forth on this.
Can I be added and decide for sure? I think so. Okay. Yeah. Thank you. I amend my motion to um add um Heidi Fortress and Monica to the list.
And I support When is the discount? Do you get a cheaper rate if you July 14th? July. April, you don't want to go. I can't be in Lancing on the 16th. I have another conference that I'm scheduled for on that day. I do want to go, but this one
will financially be impactful to me in other ways. So, I must be at a different conference on the 16th. Fair enough. Okay. Uh, roll call. Fortress, yes.
Ratique, yes. Beaten, yes. Becker, yes. Yes. Fox, yes. Uh, yes. Motion carries 70. Conference requests over $500 are up. Now, I move the board of
education approve the conference request over $500 as presented. Gosh, I did. Is there a second? Second by Monica. Second by Debbie. Um I didn't look at the attachment. Who?
I just want to um acknowledge that two of these are grant funded. It says so. I didn't see an attachment. And then the other one is required in order to teach 81 English. Okay, good. Any discussion on that?
We appreciate your support. Uh roll call. Yes, boys. Yes, yes, yes. Fortress. Yes, Fox. Yes, yes. Motion carries 70. Student
discipline action item. I move the board of education approve the student discipline as presented. Support. Motion by Monica, second by Debbie for the student discipline. I don't think we can have any discussion.
Uh, roll call. Rati, yes. Leaf boys, yes. Beaton, yes. Becker, yes. Yes. Fox, yes. Yes. Motion carries 70. Freedom of
information actformational. And I didn't copy the list. Somebody have uh can you just read the names that requested? Sure. We have five foyas that are here. One is from Jackson uh Driveent uh
Verlesi Oakland Press and McGinness. Okay. All right. Thank you. Um superintendent report. Great. Because I have a long one. Um the staffing is enrollment is in here for you, but I need to let you know it's the same as it was in May. uh June often we don't have
we don't see a change right but we are actively uh if parents are watching tonight we are actively enrolling here uh we also will have enrollment available for the first couple days of summer discovery uh where you can drop off your child and come on in and enroll
at the school um both at United Oaks and at the junior high. So please come in if you haven't had a chance to enroll. What it helps us do is when you enroll it gives us a count for classrooms. So if we have enough kids to move to a third classroom, we move. Um and we just we want to make sure that we are spending
the taxpayers dollars in the wisest uh manner. In July, we will roll that over and then we will take a look at um you know where we are and then as you know July is not accurate, August is not accurate and then September we we see a big bubble. So we'll keep you updated on
how that is and um it's important to us. Um I do have a list of some things. Um, one, I'd like to congratulate our board members uh for the MASB award recognition. Uh, this Wednesday, June 18th. Many of us will be traveling together. Bev Hitten has a level three
award of distinction. Mrs. Leono has a level three award of a distinction and Miss Monica Rati has a level one certified board member award and level two award of merit. It's exciting to see also has a level three, I believe. I also have a level three.
I didn't get that on my sheet. So Heidi has a level three and Mr. Rat I think your next I'm getting both. Yes. Is also will go into next year's because it was after July 1st. So great job to our board. Several of you I will not board
shame you for training but I encourage you to take that training. It's great when the whole board gets it and you get another special acknowledgement when your board has gotten that training and it's good for just learning together. So I have a level zero. Congratulations. I was not for shaming
you. Thank you. I I do want to share that I was really proud to represent you this weekend on Saturday uh at the Wade McCrieded Scholarship at Oakland uh University. Our students each year for about the past six years have been involved being able to get scholarships there. And so if you have a 3.0
gradepoint average and um you've really done what you need to do at school, you're recommended. and this is a full ride to Oakland University if you continue on that uh path through your senior year and that you do well on your SAT. So, thank you to the Promise Zone
for the SAT training. I'm still waiting to hear how that went for us this year, but we are super proud. We had about 10 students that were there and I only hope to continue to see that grow. It was it was very impactful and we're working on those pictures. um summer discovery. Just so you know, we do start our summer
school and um we have um I'm going to do lunch and summer school together and breakfast is being served. So summer school is running uh from uh a uh Monday, June 23rd, and ending Friday, August 1st.
Breakfast is served from 8:00 to 8:30. Academics runs from 8:30 to 12:00. Lunch is served from 12:00 to 12:30, and afternoon enrichment from 12:30 to 3. This is all grant paid at United Oaks in the junior high. Thank you to Balmer who's developed summer discovery. Many
of us have benefited from that. And also meetup and eatup is at web the junior high school and United Oaks. Um we do have web food that started um uh already. You can get
um if you uh are hungry, you can get breakfast or lunch. Uh 7:30 to 8:15 at Web and lunch is 11:00 to 11:30 already started. So come on out, get if you're 18 and under and you need food, that food is available to you to all those
places. So you can also see it online. And if you are watching this and you don't live in Hazel Park, you can go track this. And these meet up and eatups are all over the state for you. So maybe if you're up north in Trevor City or you're visiting your friends in another place or your grandparents, there's the
ability to go all over the state for free food. Uh please do it. 18 and under. Um and if you're a student with special needs and still in a program, uh you can go 26 and under. Um, so we also are excited that uh there was
a fantastic program done in Hazel Park. And so soon you will see some vehicles driving around um with uh pictures on them that one of our fifth graders uh put on there. And so we're really excited to have that partnership with the city. I think it's pretty cool. And
just wait before you know it, check that out. that is our kids that are decorating um the vehicles at um at the city. So kudos for that. Um I think that is that is it for me. Contrary to my
comment that I had a lot I really didn't fundraisers fundraisers they're they're on there for you. A reminder, the the purpose of our fundraisers is is not only to have them on there, but also so we can cross check, but also to show the money that's collected and come back so that you have
a point of check to make sure organizations are communicating, collecting the money, and that's a good tracking audit wise as well is to make sure those amounts come back. Um, as well as at the end of the season, those organizations should also turn in. Anyone that has HP in their name should
be turning that information in so that they're aware and that we are doing our due diligence as a school district. So, if you have HP schools or HP anything into that as it relates to the schools, it is your obligation to return that back into us and it's a good way. There's a lot of um funds that sometimes
uh go missing or aren't followed through and it just is a good check for us in our uh business office. Where is the popsicle sale most importantly? That was done at the school. It was Tammy's last day. It was uh right before we did Tammy's. Yeah. Sorry. Day. The popsicles
were we missed out. Okay. Um request for future agenda items and calendar dates. I'll just join that together because we're not meeting till July 21st, right? 21st, 22nd, and 28th.
Okay. So you can add items tonight or you can add them in the next three or four weeks. Uh public comment up to public comment. Anybody wishing to speak? No papers. All right. Close public comment and we're at
board member and administration comments. I have something real quick. Thought I'd get it in there. Take it. Um, I just like to thank the technology department for a wonderful job of the uh, uh, videotaping and recording and
the audio that they're constantly doing on top of everything else that they do. So, um, you know, they're here right now. They're working hard uh, beyond their hours. I'm sure they've been here since 8:00 this morning. Um, so like many of you and so I do appreciate all
of your time and and all of your efforts tonight. and it's just nice to have have this. So, thank you. That's all. I do want to thank again uh Monica and Crystal. So, I know we kind of rushed out of our first meeting because we all kind of wanted a little bite to eat, but um thank you so much
for working so hard. It's really appreciated. I'd like to piggyback on that. Thank you girls very much. Um and I also want to make another motion. Um, I make a motion for the Hayes Park School District to allow the Junior Viking program to use
the district facilities to enable the Junior Vikings program to continue in operation. This includes, but not limited to, a secure and safe place to store equipment for a period of no less than 5 years with the Junior Vikings ensuring their equipment for damage or
theft. um no fees for facility rentals or custodial fees for a period of no less than 5 years and the first opportunity to use the facilities as lo as long as no other Hazel Park school event is
happening. Is there a second discussion? Um I am am kind of shocked because not hearing this and not talking at the committee the whole um and while I believe that's uh what we're doing at this point in time I do believe that I shared as a cost containing that we
should look back at custodial as a group and have a discussion to determine whether or not that we should do that. Our people are working overtime and they're not necessarily wanting to work overtime. Um, I had to re ask them to work do it on they the junior bikings have asked for the next two Sundays and
we're getting people not willing to work on Sundays and so I've asked them to move it to Saturday if possible because maybe we can get more people but I think um that there should be a conversation financially before you go into an agreement and um uh moving forward with
that without looking at that an agreement with the Viking junior Vikings that we were going to commit with them to partnership with them and then all of a sudden last week we ended that. So I think this is only fair that we give them the opportunity to um establish
their um organization and move forward and try to do great things for the kids of Hazel Park. I'm not opposed to saying that we have a partnership and want to help them. The issue that we brought up before and Dr. Kirby had said she had
talked to Ed about certain buildings and things like that that they could potentially use for wrestling and Ed had mentioned to me before at our promise zone thing that um they could use green acres for practice and things like that and he would have storage for them. So
um I'm a little confused as to why this is that way. And this whole conversation today from other board members has been about saving money cost. If we can just not pay for our overtime on the weekends, that is all we're asking. But
we already committed to them. I commit. We committed to them as a partnership when we started this. And it was this big thing 18 months, two years ago where I came in with this check and it was this all this big thing. These are Hazel Park kids that want to play sports. This
was our feeder program. I So why would we not support the kids and pay for the additional overtime? It's minimal. I can't answer if it's minimal or not yet. Um that is what I was hoping to bring to you in July in as a
conversation as I had asked to do so and not just include Junior Vikings but other organizations as well. Um absolutely we want to support these kids. um I have not been able to get a list that they are 50% of our kids which you have to make a decision as a board as well and we have to take away and
step back and say now we're looking at financial is it is it who are the kids that are coming um because many of those kids now are attending other schools and so they were not able to share with me if they were at 50% or not which I asked and asked that at some point that maybe
they share the other thing about storage is I I think you need to be aware that when it comes to storage here. Um, that means you also have to give keys to that individuals and I don't think that is in our best interest to give keys. So, every time they come in to get their items, there'll have to be somebody
present and available to do so. And we were trying to ourselves work that out in my conversations with Ed, as I shared in my meeting minutes, and that he was going to look at something long-term for storage, but that he had asked this year we remain with that storage. And so I just think um that it it there should be
some conversations before you rush into a 5-year plan. Well, I think there should have been conversations last week, too, when we decided to dissolve from them. I I think what I'm really concerned about is that last week I I want to be clear that I do think that that the
school district should continue I mean both in kind and with space to some extent to support the Junior Vikings. There there's no doubt in that. Um there's two things here. What we did last week was we voted to remove two principal individuals from
their board and then to change uh the principal contact of the 501c3 to a member of the city's parks and recreation department and have it not be the superintendent of schools. there there wasn't
there there was no there was no divesting or um you know cutting off of the partnership or something. I think we we've set a strange precedent of just making surprise motions at the very end of meetings instead of adding them to requests for agenda items so that we can
have discussion and we can review data. We're being repeatedly asked and and I'll include last week in this. We're we're being repeatedly asked to to make these decisions based on no data, no information, nothing in front of us to review. I would love to see maybe a
draft of a memorandum of understanding um given the change in the bylaws of the Junior Vikings to have something very much codified between the school district given the space um the cost, the expectations of overtime, things like that because those are real. I mean, we I'm not comfortable right now
just saying somebody needs to work on Sundays or or they're they're doing that. You know, there there's a way that we can present this as a working document that we can have something be a handbook, um an official memorandum of understanding that is signed by the
school district and the new rep or the the board chair, excuse me, of the Junior Vikings. Um we we don't have anything to review right here. This is it's just being tossed in front of us with no data, no
support, no nothing. And it these are starting to feel like tricks and and it's starting to feel sort of like a gotcha of we said we wouldn't do this, we're not going to. We have seen emails back and forth all week where there's been discussions about the junior high
uh moving to Longfellow maybe when that building has some some updates and repairs so it can function as a community center as it was supposed to be given the state of Michigan grant like I I think it's just really disingenuous to say hey we said that we're going to totally separate from the
Junior Vikings and that's what we voted on which didn't happen. Um, and all of these things, where they're going to store their stuff, the insurance that's required, um, hashing out with the the new athletic director who is going to be on site or who is going to be the point
of contact for the Junior Vikings, something like that. That that needs to be written. It needs to be a plan. It needs to be something that we can read and review. And I mean, we just gave three dates in July that were scheduled to be here. There there's no reason that we can't work with the athletic department and the city to put that
together. there and vote on something that's real instead of just some statements that are made off the cuff at at the end of a meeting that I'm not comfortable voting on that because that was more appropriate as a
request for an agenda item and a directive to put something together make a motion than it was to make the motion. I I would like to to do something for the community and then make a statement to this as well. Um, the K12 athletics was something we
agreed to to the sport. We talked about when Tom came in and then I thought, "Wow, the Junior Vikings are a great feeder program for those pieces." Then Ed came along and said, "Let's do it together." We did it on on our piece. And we talked with you guys about this happening. And then the wrestling and football program said, the wrestling
said, "Hey, we already have this. Let's add that on." It was always um the purpose which is why I think a conversation or a call to me ahead of time I could have explained this is that these parents take this over by themselves eventually. So it's moved off our books now of course we would
collaborate if they have over the 50 50% if you guys say all junior Vikings no matter where they go to school gets that that was what I had already said I would bring next month and and have us start talking about it. However, um it has always been it is the intention in the conversation I had with Ed is to
eventually they will go off on their own and parents would run it. It's about us building it. I don't see that as a 5year piece. And so perhaps I would again ask um I said no less than 5 years. I would I would but no less than 5 years. That's that means that that's longer than maybe
what we need to do it. And so again, and to also collaborate storage when they've already said that they eventually would get their own storage is important because there's been things maybe you don't know about that have happened with storing those items that have caused some friction. So I'm really looking at just doing it in a nice way. That's why
I'm scheduling the events, trying to make it happen, and then we will bring to you the actual cost of overtime so that you can have some of those conversations about whether that is allowed or not. I actually frankly don't know the cost. And when we're talking about uh nickel and dimming um staff
members versus this, I think we need to look at the whole picture and come up with a plan about what you would like to do as a board. Again, Hazel Park dance team also has students that are on the dance team that do not go to our schools. So, I mean, the motion's on the table. I would like to say the Hazel
Park dance team is actually a member of our negotiated contract. So, that is different than the junior Vikings and their girls are very minimal. They definitely have way more than 50%. And I believe you changed that also so that can't happen anymore going forward. And I believe we lost two of them today. So um but it is part of our negotiated
contract. Junior Vikings is not and now is run solely by the city and the parent group with the hope of that the parent group will be able to build this. But we built it and we committed and all I'm asking is for us to obligate that commitment until they get on their feet
and able to do that. I just feel like I I I'm not opposed to saying yes or no at the moment. What I'm saying is you're asking for a lot of things and you're asking for us to pay the overtime and everything else. Um
when if for some reason they had to go to a different place, they'd be paying anyways. We don't know if 50% of the kids are ours yet. She's asked for that. We have not gotten it back. All I'm saying is I would rather wait until July so we have all the information in front of us. Ed can probably chime in on some of it. like I would rather have all of
it than vote now. What's on the table? I agree. You know, listen to April's points. We didn't absolve our involvement with the Junior Vikings. We made a couple key changes and I think across the the board here, we all spoke how we wanted to continue
our involvement with the Junior Vikings and work with them collaboratively in the best interest of the students and the in the facilities and to make sure it worked. You know, everything within reason. you know, you have to schedule time and space for all of our athletes,
you know, all of their athletes. I don't I don't think anybody here on the board wants us to cut ties with the Junior Vikings. I just think we need to have conversations about a plan. All I'm trying to do is make a motion. So I I think that the motion is to secure that
the ties aren't broken because it wasn't a partnership and we dissolve the part of serving on the board. But I think that we want to secure that we're still with them and still
involved. And I mentioned to Dr. Krooppy when I met last week, our schools, everything in our schools come first. However, I want junior Vikings to come second. Um, our old board policy said that uh we were to work with
organizations that supported kids as much as possible. So, I think it's just a motion to secure that we're not going to leave them high and dry. But she had very specific motion. I know it wasn't
the motion. Madam President, if I may, um I am all for the motion except for the overtime piece. I think that uh an entity should pay a little something, but I think we need more time to get the data so that way we know what we're
actually getting ourselves into for overtime. Um because I know there I I've seen the emails that he's willing or they're willing to pay uh something. They have no money. We gave them $400 when we got our financials to them. $400. That was their startup for this
year. They have no money and we're expecting them that we were supposed to collaborate with them to fund overtime. But I just I don't want to make it for a fiveyear. I don't think it's a good idea to do five years. Then three years that
let them get established and let it move over to the parents because in three years opportunity to give them in three years I'm not on the board. I I don't think you are on the board in three years. I would I would like to be recall I'm the one that had the conversation with Ed on Friday
regarding this and we had some understandings. Again would ask that you consider tableabling this till July so we can have a conversation. We can bring Ed to your meeting if you would like but that we bring to you the data as we shared that we um because whatever you do for this group then you need to be
able to do it for another group if they develop items as well. If another group has students that come to our schools, then yeah, that's and that is part of your facility usage, which is why I asked us to review the facility usage in the in the next meeting and have these
conversations. So, if I may ask the motion maker if they could table the motion until July. Um, that's my ask. When is this season over? Uh, the season hasn't started yet. It's right now starting. No, doing seven on
seven. What this is is seven on sevens. The season will start later in July. And so they're not using our facilities for games in August, I believe, will be the first games, but we haven't done that yet. They in good faith, as we said, they gave me two more dates and I'm working on it as we What are the dates?
Uh this Sunday and next Sunday, which we will not be able to support. I asked them to move to Saturday and I texted both of them and got no response yet to Chris Johnson and Don McGinness. Um, so we cannot do Sunday. We do not have custodians or concessions that are willing to work.
So because it's Sunday night from 5:30 to 9:30. I would guess that none of us want to do that on a Sunday night either before working. So I asked them to move it to Saturday. I believe that they need to talk to the league in order to change that. I wholeheartedly agree with supporting them and I don't think
anybody here is is against supporting them in any way, but I just think that it needs to be structured so that it makes more sense for a long-term uh commitment. I would like to be able to prepare the information to you formally and look at our uh rental as I I talked
about last month, but we can bring you some costs in because I I've not been here long enough. I don't know what the costs are. So are you okay with tableabling it until July and we need to have a serious conversation and come back with details? So this is July 21st. Tableabling it to
what day in July? But we have July 21st, 22nd and 28th. We I can when Bev returns from her vacation much deserved. Then we can talk about which meeting because we also talk about we need to talk about which uh policies are being read at those dates. I think one's coming on the
28th, one's coming on the 21st. And so we have to look at what those agendas will be for the committee the whole, but it would be at one of those meetings. So their football games start in August. Does anybody know when they schedule them? I I would like to bring all of
that information back to you. Um when I bring that information to you in July, I it really I'm just saying I'm just worried that they have to schedule them and then can't for this coming fall season. Normally you schedule in advance based on
I am willing I feel like Mr. Johnson has done a very well job um emailing Dr. Herpie and all of us on requests. So if it comes to that and he says hey these are the dates they want us to have home he can send us an email like he has. He's done a great job at doing so and I
appreciate it. So I feel that he could do that and then we can discuss. I remind you that you said policy and we do the scheduling and so what I would ask is let us bring you items for policy with the cost to make a determination if you would like that paid for. In the meantime, I have not charged them
anything nor would I until we can have the conversation in July. because I just wanted to if they had the schedule. I know when I managed when I managed um a million soccer teams and hockey teams for my kids, we always scheduled like two months out and you
you had to take your dates that you had your field available with you. I've not received any requests yet. Now, there was some emails that I think you saw that said that maybe some requests for this information happened before, but I can tell you that in the 10 days or so
that I've been back, I have promptly responded. I do not have a list of football dates. I certainly will take that and I will bring that to you and we will check to see if we don't already have football or soccer or band on there and work with them. Correct. I'm saying we need to do it reverse. We need to
give them a list of available dates for our field. That's not the best way. I would again allow us to do the scheduling that works for us in a school district and they will look at the games and and get back with us because um it that's a relationship that we have down
here. This is way on the dance floor. Please let us do it and then we are not charging them in the meantime until you have a conversation in July. I that's why I just wondered when they had to do the schedule because normally you have to take your dates with you. That's all. Yeah, they schedule within their league and I think that's what's not done yet.
So, it's like the the league that the Junior Vikings play in hasn't even finalized their league schedule yet. So, there's not much to bring back at this point. As soon as they do, I will communicate that in a Sunday and let you know how it's going so that you know. But, but again, please let us do that
scheduling in place and bring back a suggestion to you. I don't even know what the cost is. It might not be worth it. It might be $5,000 and we go, that's not worth it. I just don't know yet the cost. Okay, I'm okay tableabling it if um we
have a understanding that they are not charged until this is brought up again. They are not being charged at this point in time until it's brought up because I do not believe that that would be appropriate which is why I asked to speak about it in July. So, thank you for giving us a chance to work through that.
Does the second do we go with you motion Darren to table it? No. Um she Heidi motion to go. She would table it and then who second it? I did. So I'll second it again. Thank you. Okay. All in favor of tableabling. No.
Roll call. I always wonder. Yes. Yes. Tableabling it. Tableing with no fees. We're not charging the fees. Uh Trusty Fortress. Okay. So we started voting. Go ahead,
James. Fortress. Yes. Leaf boys. Yes. Been Yeah. I look forward to discussing this in July. I think that sort of having something codified and put to rest will be really beneficial. Um and I
I mean even personally I cannot understate that we all understand the importance of the Junior Vikings to the children and that there is absolutely no one up here that wants to take that away from children. Um happily yes to discuss in July. Becker, yes.
Fox, yes. Rati, yes. Hon, yes. Motion carry 70. Now, um, anyone else wishing to comment? I have something, but anyone else? Um, I would like to just quickly outside of this meeting say that we've talked a
lot about budgets today. Um, and that the state of Michigan legislature has still not approved a budget. um and will optimistically hopefully uh do so by their own deadline of June 30th, but that does not look promising. Um and
would remind anyone that is here or that is watching that the legislator legislative body is proposing um what they are calling per pupil increases. um but are actually some some strange money
moves that would very detrimentally affect um the ability of schools to operate specifically related to student mental health um to their facilities and to behavioral issues. Um, so if you are so inclined to please contact um your representatives and let them know your
thoughts about school finance. Um, encourage them to support a positive school budget, one that benefits children. Um, and that will trickle down to students in his apartment. Do you guys have anything? Happy summer. Happy summer.
Anybody else? I hope you like sitting up here. I like everybody sitting up here because it's everybody that does the hard work and so I think that it's appropriate for all of
you to be sitting up here. So, um I have in light of the results of the investigation, the board agreed and announced to the community we would implement a measure to further support Dr. Krooy's team. Their role is to help
us with a plan of assistance in our finances. Tomorrow there's a Zoom conversation with the financial advisory services company and U. Monica and Heidi have volunteered to participate in that
conversation to see what that involves in helping in our um finance department. I think um Mr. Miller's probably I think he's finished but will be but anyway it's part of the plan that we all voted
on so we'll have that discussion tomorrow with that company and that's all I have great summer great graduations very lot of success motion to adjourn to return
to There's a bunch more reading.