5:30 Are we ready i didn't notice Call the board of education committee of the whole meeting to order at 5:35 on April 14th 2025 Roll call please Eden here Becker
here Fortress present Fox here here Ratique here here Good evening to our audience and to our board uh tonight It's nice to see you out on this beautiful evening Um I
have approval of the agendas next I make a motion to approve the agenda with tableabling um the therapy dog policy support Um motion made by Heidi to uh agenda
amended to remove the dog policy uh to later date and second by April Any discussion no discussion Okay Roll calls Yes Yes Becker Yes Fox Yes
Yes Yes Yes So public comment is next I have uh Dana Richardson Anybody wishing to speak needs to fill out a form and you have five minutes Miss Richardson under our
new policy and we need your call your name and address Dusen 23457 Um I am the director of the dance teams the Hazel Park dance teams I know this evening the dance teams are on the agenda and I just wanted to say a few
words regarding our program I would like to personally thank you for allowing the program to grow in a positive direction partly because we have been open to other districts which has allowed 12 amazing families to be a part of our dance family I was not the director when the decision was made but understand it was for a 2-year period which is now up
I would like to request that these 12 families be grandfathered into my program These dancers and their families have become an amazing positive part of our program I'd also I had a whole bunch wrote down but I'd also like to read something that was um sent to me today by one of the
parents As a parent of an out of district dancer we would be devastated if she were no longer able to dance with her fam dance family I say dance family because that is exactly what they are Dancing on the Starlights has given my daughter an opportunity to create bonds that are stronger than most friendships kids create by just attending schools
together It has given her an opportunity to build relationships with peers who share a common interest and love for a sport As an out of district parent I stepped up when the Starlets needed help when other parents were unable I attended all competitions helped the girls with makeup hair changes keeping them
together and safe Dancing for the Starlets has allowed my daughter to gain a type of confidence I could never have imagined After losing her father a Hazelback graduate a few years ago it was hard for her to find a group in a space in which she felt safe Being a part of the Starlets gave her that safe space and allowed her to connect with
the children of people who grew up and knew her dad well Without the Starlet I worry her confidence in herself will start to dwindle Um that was kind of the gist of what I wanted the board to know is that we are becoming a family We are a family and we all are there for each
other and I think she just put it in much better words than I ever could Um I also would like to clear up a few rumors that I've heard over the last few weeks regarding the or our program when it was opened Um one of the rumors that I've heard is that we've never or that we
have um cut out out of or in district answers for out of district answers I just want to assure you that that has never happened The way that we do the judging is I bring in outside people There's four outside people Some of them have danced for Hazel Park 15 20 years
ago and no longer know anybody in the program Um the girls all wear numbers We don't know what school they go to any of that So that has never happened Beside the fact that we can take as many as we want We can have 20 girls on a team which for us the larger the team the
better Um the other kind of rumor or comment that was made to me is that it's cost the district more to have out of district kids in If we remove those 12 dancers from our program we still have the five coaches I still have I mean we
have 47 dancers total So it doesn't cost the district anymore We still have the five coaches Um now on a positive note I would like to share because I've never gotten up to speak um regarding our program but we have a lot of amazing things that are going on within our
program Um this year our junior high team won grand champs all three competitions that we went to Um we took five soloists to nationals We had two place which we've not placed Hazel Park
has not placed in solos in seven years Um we had Emmy Lynn who is a baby bike She placed second And then we had Allison who is a starlet who placed third Um they're also United Oak students so we're we're very proud of
them Um I also want to do a shout out to all of my amazing coaches Some of them are here today Um at this point we now have all of our coaches are Hazar graduates and they all have danced and come up through our through our program
Um I am so so proud of them Couldn't do this without them They are amazing with all of our dancers with our parents our families everything Um and I just wanted to give a shout out to them today So thank you for your time I appreciate it Thank Thank you very much That was great
information And it's later on our agenda for discussion So thank you for that That was very good I have Don McGinness next to speak 13 years of East Grand Park I'm here to discuss some of the procedures and all
that how they uh affect these kids and how they're set in place Um I want to talk about you know as a coach I'm there for these kids
to fight for them all the way when they're not heard And I'm here today to talk about an individual that I know that has helped out with the Junior Vikings who's been part of it He's a senior He's struggling He had an incident in the school and I'm trying to get him back
into school And I would personally vouch for him as not only a you know as a parent as a wrestling coach as a volunteer and all that Um and uh I'm not going to go all into details and all that right now with it I just want to
make sure that you guys know I got his back and I'm here to support him 100% And then I'll do some more closing on it here soon about it So thank you Thank you Uh next any other public comment moving on we need a motion to
adjourn to close session I make a motion to adjurnn to close session I'll second it You got a I have to read all that Yeah Motion to recess to close session under section 81B to consider the dismissal
suspension or disciplining of a student if the public body is part of the school district intermediate school district or institution of higher education that the student is attending and if the student or student parent regarding requests a close session hearing I'll second
Okay So motion by Debbie to clo go to close session for 81B consideration dismissal and the suspension of a student and seconded by Darren Any discussion oh call
Yes Fox Yes Yes Becker Yes Forress Yes Rati Yes Hinton Yes We're going to your office I feel like I've been run out of my truck
[Music] That's how I feel too waiting in the hospital and you Yeah I'm sure it was two or three semis for you Can you imagine taking an 84y old one to the last very last appointment
what was our sugar down to zero just a lady Yeah Crazy [Music] always sitting in my shaking those legs Yes I do and I catch it out of the corner of my
eye I I do [Music] valuable player Not sure this is going to curb my belly or loud in there She is out of town but Kevin is here
Oh Oh Oh I'm sorry Yes they're here I know I know Need a motion to call the meeting back to order A motion to call the meeting back to order Second Okay Motion made by Monica Second by Darren to call the meeting back to
order Any discussion okay Roll call Richie Yes Fox here I mean yes I'm already here Yes Becker Yes
Yes The Brown boys Yes yes Madame President I would like to move to uphold the administrative decision to change the academic placement of the appellent student [Music]
Is there a second okay Motion by Darren second by Debbie to uphold the administrative report Any discussion can you read that again i'm sorry I move to uphold the administrative decision to change the academic placement of the appellent
student Okay I feel like that's confusing to me We're upholding the current decision correct right Okay Any discussion okay Roll call Fox yes The
boys yes Beaten yes Beggar yes Fortress no Hinton no Richie yes Uh 52 vote Uh the recommendation stands
as it was presented Next is personnel administrator contracts Did you want to Did you want to talk to him i talked to him before Okay We came back Okay Administrator contracts is
next discussion I have a number of things to discuss about the contracts I don't know if you would want me to go first or Okay There's a lot of it is uh like
typo problems or um things that I think was overlooked before it actually got uploaded So here it goes So here it goes Um the file name for Mr
Wilkins should be 25 202527 Okay So it file file uh goes with the rest of the file name Okay Yeah It just makes more sense Check those on everything It's it's little things that I found So it's not you know
um and also if it after the um salary amount says for the 2025 it should be for the 2025 26 school year 26 Okay Yeah cuz it's everybody's or No that's just
his cuz his says proof read them again His says 2020 His says 2062 or something like that Okay Yeah So I just Yeah I mean I would take him till 65 I guess you know but um he's never retiring He
was in my department so I mean it'd be a bonus right he doesn't retire Uh the does all of the administrators have the correct certification certificates that they need to be administrators now
I'm not talking about central office I'm talking about the principles Um building principles are all within the MDE rules and regulations Yes Okay Um so the current MDE rule is that you have uh 3
years and 6 months to earn your administrator contract after you've been placed Okay Um so anybody who's currently placed as an administrator either has it or is on their way to earning it within that time period Okay
So you just get a a certificate a like a permit or something Permit That's what I was thinking of the wording Yes Okay So that helps with that Um why
is so I I don't know if is Mr Patterson still there he left Um he's right there Oh is he okay I I just I am I allowed to talk in a public discussion Can I talk about somebody who has a contract in the
amount of questioning the amount of money that they're listed in the contract i mean it is those dollar amounts were approved last year What's that the dollar amounts that are on there were approved last year Approved last year when we did the pay increases last summer That's what the That's what
the dollar amounts are with what we had approved last summer Okay I just wonder why Charles is low Why Why is he like the lowest office that's just my you know we want to keep him here So are you recommending that we
offer just him an increase i think that we need to verify and check surrounding school districts to see his particular position and maybe come back to us to say well in these five different schools
this communications person is getting this because I don't want I don't want Charles to sorry Charles to up and leave you know because he's not getting Would you like me to do that for the rest of the administrators as well no I think Charles is good Just that one
not our uh business director that we've been talking about as well Well that probably should be because that was talked about before my time I don't think I was here at that when they hired it So yeah there would be it would be nice to have a report on that too and see you know on those two Could could we
hold off on some of that since we don't know how much money we have that it's not clear before we go everybody just got five Everybody just got 5% last year And we have a uh we have to pay four
It's a big number this year because we have to keep it up So you're thinking leave it alone right now Yes Please leave it alone right now The amount of money and then just maybe readress it in September or something when we find out after the next audit Yes The
fiscal we need to we have a week before we vote on this And so if we're going to vote at that amount of money no I think we need to get answers before next week and make some consideration I mean if we vote on it
next week he's going to get the amount of money that's in there I'd like to hear the finance report tonight before we Oh you're thinking about tableabling this whole thing The There are no increases in these There's no increases These are aligned with the 2425
um pay You were just asking for an increase I thought for Charles because I think that 84 is too much But you just said we should wait and I said okay too much because then Miss Kale's asking we should increase other people Oh the
question was did you want me to look into make sure that the um that the amounts are aligned for all of the positions no and I said right now and I said no just Charles and the business person because I wasn't here for the business person but I think I'm
just more concerned about Charles but we we can pass that just don't waste your time on that I guess um we'll just move on and we'll address that after the next audit Um so in his contract it
should be 2527 for the the head the the title the the file name and then inside just so that we don't have to waste a whole like that we don't have to take up a whole bunch of time with that Do you want to send me a list of it or I can go
through it you know with what you send me and just do a double check instead of just like saying hey I could I didn't know what the Yeah I didn't know what the procedure is I was just you have it I'll just take it and then go Okay is there's a number of them that are not right and uh sure I will take that list and fix them all for you So are we
basically just extending the contract by one year is that what's happening yeah I did see um one in here and I I thought I saw it and they they've not been here Thought I saw anything
Well typically the the past we would only you would only do if the administrator was here for a year the end of this school year then you would extend them to the end of the following school year Yeah So Julie goes into that category So we should only give her No
she's been here one full year Actually I don't I don't know Julie came like in September Oh I apologize I thought she came in July last year but she's been here one full year Okay good Perfect That helps If you're talking about our latest fire we would extend to the um
2526 school year as well We would add the one year on which is I think what the contract says Um there's a person that's been here 3 months and there's two people that have been here 8 months And I thought we needed to discuss this because they
don't have a year and they're getting extended for another year after being here for 3 months You just need to think about it before next Monday Yeah The one I'm looking at is on
page 30 of the book and um it's extending for two years and not one so that we're not talking about particular people Would you like to email me the names sure I can do that And I'm okay with renewing just one not
two because I believe they still have the year probationary period Okay and I will send you my uh email with Thank you Darren Yeah that would make make it easier for me Do you have something Debbie i spent two hours going through it I appreciate that I was in a
hurry That's okay I had a lot of things going on last week Anything else about contract oh that's enough Thank you for taking the time to Okay Additional pair pro for United Oaks
Elementary question I have for that is is it going to be general fund or is it special ed uh these are general fund dollars even though um they're working with a special ed student Well it's not center Well I mean yeah it's still general fund out of the It's not center if that's what
you're at United a student that is in one of our uh classrooms at United need that support based off of their IEP Yeah I I just I know we have to have parapro and it's according to the IEP but I just wondered if we could squeeze it out of
special ed somehow Any questions about this this you did say that it was required by an IEP Mhm So this is to provide an offer of faith They correct it's required Okay
Okay No questions Next is licensed practical nurse for Webster Same thing with the funding for that What funding are we going to use for that general is general Again this is this is um we have some students that have some significant
health needs in that building particularly according to their IEP And in order to offer them a free and appropriate public education uh we have a responsibility to um uphold those health supports um by a licensed practical nurse Um and so one of our
district nurses or both of them um Shaun Jasmine will be able to oversee this individual uh to ensure that they're providing those supports as well within that building So we can't move one of the nurses we already have into that position Correct because of the nature
of need of the particular student and or students Um we have students in there I may give an example that have um maybe have uh G tubes or feeding tubes or TRAS that necessitate the need for somebody to be on staff at all times while
they're in the building So that would potentially take away from our RNs that would be supporting other buildings throughout the school day Our RNs are only one and a half right now as well So we have one full-time and one halftime So we wouldn't even have that to spare
Okay So they're supporting the entire district all of the health plans for every student in the whole district Do we expect these IEPs to carry over into the next school year i ju just given the date that we'll be approving this are these these are students that will attend Webster and or Hazel Park
Elementary School next year that is that is the expectation Okay Of course if a family moves we can't Yeah I mean you can't stand it but I'm just thinking it will be late April if we're thinking that this is you know preschool academy versus GSRP that they
might be around Correct And also add uh that LPN at Webster would also be supporting other health needs in that building So we'll be utilizing that person not only just particularly for one or two students but they will be able to support other needs in the building You know any scrapes falls um
students with diabetes asthma all those things they'll be able to support in that nature as well Anybody else i didn't see a a a rate of pay It says my what okay that's a great question
Um we have not hired an LPN before We have not So from my understanding we have spoken with um with our current RNs before and talked about a rate of pay Um can I bring that back to you Monday yeah that's great Or maybe before Monday Um I
know we spoken about like what a going rate is because we have some contract CNAs So this is like a next level up right so we'll talk about um what appropriate rate of pay for the memo for Monday Yeah for sure Awesome Thank you Yeah it wouldn't go along with the
salary schedule of the pairs though So yeah Well potach depends on I think it would probably best we'll get that number Yeah I'll work on that with Sean and Jasmine for appropriate Okay we're good Thank you
Administrative sick time payout So this one um page two gives the actual calculation So this similarly to what we did for our building administrators uh we have a central office administrator who left their unit to become our
central office administrator Um therefore uh forfeiting um you know they would be forced to forfeit any of their earned sick time payout as a a member of that unit Um so we are asking as you did for
the um building administrators that you would do this for this administrator as well Um this would be if solely determined on what the rate of pay at the time that they left the unit was which was back in 2017 So not like what the rate of pay isn't now or anything like that Um and it's just basically
saying okay at that point when you left in 2017 that money is frozen in time Should you retire um this is what that payout would be for that portion of your um career with us Is this particular person retiring this
year no No but because we did this for the administrators and kind of put a line in the sand for the for the rest of the administrators um we thought it was appropriate to bring this administrator forth as well And right now it's only one just yeah we don't have anybody else who fits in
um who previously served in the units um prior to moving to central office that would receive a payout um greater than what is currently the central office administrator payout which I think um is capped at like
$5,000 for like so many days at whatever it is it's it's capped um so nobody would fit into that um that category Does this administrator plan on retiring within the
next two years three years I don't think two or three No I I don't remember their exact amount of time but I don't think it's within the next two or three years I think it's a little bit longer than that because our building admins are either retiring this year or next year that we voted on Well so I don't know We
had all of the building admins listed Just if you remember we had all of the building admins listed on that spreadsheet not just the couple that are retiring Um it was everybody and kind of just drawing the line in the sand for all of those people at once um that had been part of the staff prior
to becoming administrators Okay I'll have to go back That was in March and I don't I wasn't present here Yeah the whole the whole um building administration staff was listed on that spreadsheet had they worked for us as a um as a teacher before they were an
administrator Any more questions thank you Christie Okay All right Um policy use of seclusion and restraint Additional language Okay Um Kevin Avlock supervisor of
student services So I work with Dr Vazian This past year we have um started our seclusion and restraint reduction uh committee And through our committee our community stakeholders so parents advocates uh we had moved through those
meetings and talked about um what does seclusion restraint mean for Hazel Park Schools uh and if you look at the memo that's been provided to you it will really indicate talking about the uh need for emergency seclusion and restraint as an imminent threat for a
student or those uh around them Um and so that's really what that uh update to that policy would represent So I Googled the policy not Google looked up the policy right so you're only adding those two bullet points at the bottom Rest is exactly the same
That's my understanding Correct which is definitions Who wants a definition questions anybody i guess I'm confused on why this is in a memo format and not the the actual actual
um policy because it has to go through a first read and a second read before it is approved So maybe we can get that 100% at and do it as a first grade Maybe make the update a different color
so we know that Yep what's changed Yeah that will be easy to do Thank you Thank you So the first read be next sorry next week or we going to try and Yeah I think first read can be next week I mean it looks like it's only a couple lines of
updated Yes Yeah Yeah Thank you So the therapy dog part's not there but um it's under policy So I want to read this This is um I thought we table therapy dog We did Okay This is therapy
dog is on there but we're not doing it Okay But it does say policy So um want to read this because we're in limbo about what policy company and what we should do about policies and they're very important
This is another national school board book and one chapter is on policy and it says the board is accountable to its citizens for the way schools are governed and managed and ultimately the results achieved Specific board policies
exist for several reasons Many policies are derived from legal precedents federal and state statutes or mandated rules However policies can and should reflect local values and principles designed to address the local needs of what the board cares about And I'm also
reading this because there's discussion over the cost And I think this is explaining that these are very very important to how our district runs Governing through policy is not simply updating a policy manual once every few years Boards have constant opportunities
to shape mold and modify their district's future through discussion debate and thoughtful consideration of important issues contained in board policy Boards with a thorough understanding of policy development and implementation can be powerfully
effective On the other hand a board that neglects the evolution of its policies is not keenly mindful of their value The board also essentially fails in their responsibility A board dedicated to
strong written policies understands that is not responsible for managing but fully embraces the responsibility of governing So I just thought it was important There's a worksheet in here There's I don't know 20 things listed
here What makes effective policies and how to accomplish those we got a list from Miss Kales of the districts and what policies they have Um if you notice no one in Oakland County has Clark Hill
and Gross Point has Clark Hill They they don't have Miller Johnson But I think it stands out when you have 27 school districts that don't have Clark Hill So any other comments on policy we still have to decide We have to decide
the amount I know we talked about Mr Patterson working on it I know it came up about money about having attorneys Currently that's not in his job description to do policy So I think we still need to work through some issues
on this and come to a a conclusion because they're important They're very important Have you talked to Clark Hill about listening to our questions or I didn't talk to Clark Hill this week because I
was wrapped into youth assistance We had a recognition with like 200 kids and parents there So I will still need to talk to CLA Thank you Longfellow
update Craig do you want me to uh rattle that off okay So uh progress continues to be made There's been uh a neat relationship between the contractors there as well as
Greg's staff Uh meaning Greg's been able to identify some things that need to be pulled out if they're old or the wood is is not in good shape Um and so our people will pull things out and then the
contractors will follow and paint um um and repair anything that may be needed before painting So I really feel like we're getting the bang for our buck Um the roof is almost complete We're uh
going through and and painting doors all the same color Um so it's really taking shape and we're excited to work so closely with the contractors who are there Was it a full roof say that again Was it a full roof or not no just portion
Sure didn't look like it Um who's the project coordinator there was a big crew over there Yeah they've been there all week Is do we have a project coordinator or His name is Greg Hi Greg Good job Um and similarly uh Greg's also been
staying on top of the high school Edison and United or uh United Oaks door project And he estimates the work is 97% done Most of the new doors have been installed The hardware has also been installed at those three schools They're
only waiting uh for the door supplier to provide a few more pieces of hardware on a small handful of doors Um there were two addendums that needed to be done and uh one of those doors um and the and
then 10 other at the high school are set to be delivered in May Um there's also one additional door that's being delivered in May for United Oaks So that project should be wrapping up next month and that is going to be a huge increase
in our level of safety for students so that um they can lock appropriately their uh on their hinges and it's it's a it's a really nice thing to be able to have that done So thank you Greg I got a questions on buildings and grounds real
quick only because I know that um fifth graders are getting ready to go up to Camp Hazelwood I was just wondering on the um I know there's no maintenance people currently living on the property Um so I was wondering what the
maintenance is on that before those kids get up there and what's being done Could could I find out the answer to that and Greg Greg can speak on it Can you come up to the microphone thank you They went out Thursday to open up
the cabins do all the landscape there You're going up Thursday We're going to keep the house um locked down though cuz we're going to keep it closed But all the water should be running Grass should be cut Um heat should be up and running Everything should be good by Thursday So
the cabins in the pavilion cleaned and ready Thursday should be up and running Okay So you're spending the whole day Thursday up there yes I'm sending two guys up there Okay Awesome Thank you Greg You're welcome Did you win yeah
they did Yes we did Yes we did All right Thank you 18 So on to finance We have our budget amendment [Music] Hello
Hello Okay Okay So as you can see on here for our uh amended to budget um for 2425 school year um for the local revenue the uh district's um the district's local revenue is
generated from several sources um including property taxes the United Way grants um athletic gate receipts preschool tuition Balmer grant um MVCA and medical uh Medicaid reimbursements
Uh we do have some concerns regarding the property tax revenue Um currently we are budgeted at 95% But there is still uh 700,000 remaining to be collected by June Um historically uh the bulk payment is
received in June um received in June is approximately 500,000 Um as a result this figure may need to be adjusted in the final budget in increased adjusted So it'll be uh decreased
Did I say increase i'm sorry Well you said 95% was in the budget and then you said your biggest thing was coming in June So I wasn't sure if it So the the the uh so we still have 700,000 left and
the bulk of the payment usually comes in June for about 500,000 So we won't be getting like 200,000 Is that just It's a possibility So it's just kind of giving you like historically we typically received you know within the
$500,000 range Will that be reflected in the 2526 budget cuz now I'm confused Well if it's something that's not uh if we don't uh collect it then it' be deferred into next year will essentially
pick it up from there if they pay um their So if we have it in June it will be in this fiscal year If we get it in June it'll be this fiscal year Is it in the $8,367,000 $141 it's budgeted there It's in that It's
budgeted 8 million and we hope we get it Is that right i think there's a risk of maybe not receiving about $200,000 of of what is budgeted Um and at that we're already not budgeted at 100% of our property tax revenues Um but we think
the risk is around 200,000 It is isn't it is the risk tied to unpaid property taxes thank you Seems like Go ahead I'd rather budget not to have it and hope we get it
because if we don't get it then how do we make up for the money we didn't get well typically we budget over the course um the past few years we budgeted at the 95% Um a lot of school districts do that
as well just to kind of give a little bit of wiggle room We can always budget a little bit lower um but it's not really ideal but we hope people pay their taxes and we can't control that unfortunately Yeah we can't control that So even if we budget at 50% there's
no guarantee that they'll the risk is based on past trending and we still have a conservative budget Um we could cut it more but um we're hopeful people will pay their taxes and and we'll get that full amount So
I had didn't quite understand this Uh local revenue 3.7 million from 2022 3.8 million from 2023 and 4.7 million from 2024 That equals 10
millionish from actually more Um where is that in this in this budget so the first one the 3.7 million is referring to the local revenue from 2020 or
2122 So it's not a cumulative number that you're seeing that that's just breaking out that piece in each year It's in the local line Okay Does is that answering what you're No because that local budget is 8.3 and
if you add all those up it's more than I think those footnote It's a footnote If you see the 6,887610 and there's a one Yes That one is related to that footnote on the bottom It's just saying that this money is part
of that money Yes Got you So it shouldn't I thought maybe Yeah I thought it was all in this one Like we didn't get it before We're getting it now No No Okay It's historical Yeah it makes more sense Okay You Okay So uh the state
revenue that primarily consists of funding received through various state aid programs such as the 31 um award funding um our foundation allowance and um even uh MIPER's reimbursements for retirement uh contributions This year we
experienced a significant increase in state revenue due to the additional allocations for section 41 which is the bilingual education uh section uh section 31 AAA mental health and uh safety and section 51C which is special
education um reimbursement The center program budget showed a substantial variance between the budgeted and actual expenditures Um as a result a portion of the excess revenue was reallocated back into the
general fund um to help support district-wide uh operations The adjustment was made to maximize the efficient um use of available funds and better align revenue with actual needs The
um federal uh revenue sources your typical title one or your title grant Can we stop for a second yes What money did you put back into it the general fund It was the uh center funds So the center So the center funds had
too much money and you transferred we're allowed to transfer a certain percentage of that into a general fund Correct We cannot I can get you that specific percentage when we cannot fill the staffing positions um and have vacancies
all over we budget that uh full position um we budget it into that and then it gets transferred to the general fund When we've transferred in the past the board votes on transferring money from the center fund and in the audit it showed the previous director used center
fund that wasn't supposed to be used So was it his money getting put back in because we didn't vote to transfer center fund money I would have to look in to that Sorry Crystal Sorry No it's fine No it's
great for you to bring that to our definitely look at that We have to keep 7% in that Um that's what I was looking center fund I didn't I'm glad you brought up that we had to vote on it I know we did a few
few years ago but I don't remember doing it any time um recently We'll definitely look into it and move back to was so that money was moved this budget period Well it's budgeted there So it
hasn't physically it isn't moved but it is budgeted Okay Does that make sense um sorry So oh for the federal revenue so you know that it's sources like the title grants um community center grant
um POPS grant IDEIDA funding This year the federal revenue uh revenue has increased significantly due to the $1 million community center grant and approximately 1.8 8 million in the carryover from the prior years on spent IDEIDA and uh title funds which we had
talked about in the previous uh budget and it's now being recognized and used in the current fiscal year Um other transactions include revenue received from the ISD primarily through two sources which is the regional enhancement millage and
reimbursements for career and technical education CTE program The regional enhancement millage provides um additional per pupil funding to support educational initiatives um across the district Uh the CTE reimbursement
offsets costs associated with delivering um career focused programs to students These funds are essential in maintaining and expanding um opportunities that prepare students for both college and the workforce Uh the budget amendment continues to align with the anticipated
allocations um from the ISC Um so our total income our total amount was 60,9663,281 That's our total budget That's the money we brought in 60 million Yep That's where we're on
track to uh receive the budget and that would be by the end of June Correct Yes Uh okay So the basic programs um in this budget amendment remains consistent with the previous amendment Um staffing
generally does not fluctuate significantly in this section um since the number of direct teaching positions is driven by enrollment projections um made prior to the start of the school year The added needs expenditures includes uh services for special
education at risk students and uh career and technical education Uh these costs depend heavily on the specific and evolving needs of the student population Um fluctuations in this budget category are common as the level of support
required can change throughout the year um due to new student enrollments changes in IEPs um or adjustments in CTE participation The main challenge here is hiring and retaining qualified uh pair of professionals um as a competitive
labor market and limited candidate pool often leaves uh these positions unfilled The general administration category encompasses uh the office of the superintendent led by Dr CS as well as the board of education Um the increase
in expenditures in this area is primarily attributed to rising legal um audit related costs and costs Uh legal expenses are currently budgeted at 240,000 um reflecting the growing need for ongoing legal counsel related to
contracts policy updates and compliance with evolving federal and state regulations Audited costs are projected at 130,000 which is also a significant increase compared to prior years These um investments ensure that the district
remains transparent fiscally responsible Yes Sorry there Did I The auditors charged $130,000 The auditors charged Yes Holy smokes Okay We will Hey it was a ton of
work We will absolutely not see those charges next year They earned it Okay I've already um gotten access to the um the collaboration site where so I can look at the files that were provided to the auditors last year We can start
working on the schedule So we will not allow that to happen again Perfect Thank you You said that was all under general administration Yes Yes Okay Um the increase in business services expenditures is primarily attributed to
costs associated with the ongoing IRS uh case In addition um other unknown costs associated with uh that are associated with the two ongoing investigations as well Um these legal and financial obligations have placed added pressure
on the business services budget which has initially increased um to account for costs related to short-term borrowing for the state aid support Um the district is monitoring the situation closely and will continue to follow the direction of its legal advisors to
ensure compliance and appropriate um financial stewardship Um the other expenditures category includes a range of important district-wide initiatives with a primary focus on athletics and uh facility
improvements The increase in budgeted expenditures from the proposed budget to the first amendment reflects a notable rise in um coaching related costs The most significant increase for amendment one to amendment two is due to the
reconciliation of the United Way grants Um the community service expenditures are likely overstated due to the timing of the spending of the Bulmer grant revenues will be um lower proportionate
to the expenditure but unused grants uh grant funds will roll over into the new uh fiscal year Um the district's overall budget um projects revenues exceeding expenditures by $440,71 [Music]
This positive variance will increase the district's fund balance um and bringing it to an estimated 2.3% 2.30% of total expenditures While this is a step in the right direction and reflects ongoing
efforts to improve financial stability uh the fund balance remains below the state's recommended um minimum threshold of 5% And then as a result um the district is required to submit enhanced uh financial reporting to the state and
um in the end we uh actually may need to secure short-term borrowing This is one of the questions that you had Debbie um in the fall to manage cash flow uh particularly during the months when revenue receipts are delayed but operational costs remain consistent or
constant Uh the modest increase in fund balance underscores the importance of continued fiscal discipline um strategic planning and careful monitoring of both revenue and expenditures trends throughout the year Okay question Yes
Okay On you said revenue was 60 thou 600,963,281 I'm showing expenditures grand total expenditures of 62,193443 that is telling me that our expenditures again exceed our revenue
sources So I'm con I'm confused on how we're getting to the um because the 62 million grand total I did the same thing earlier Heidi um does not include the transfers in and out
Okay So what are the transfers in and out that is 1.67 million with more coming in Oh what is it what's in that category it's um it consists of the indirect cost recoveries and rental income from
centerbased programs um to help offset administrative and operational costs um incurred by the district Can you give me an example i can give you an example that comes from Oakland schools right for center
program payments Yes Okay So for Jardon pay for for Jardon for instance and yeah it's the police center fund then why wouldn't we put that under the revenue category because the state tells us to put that
in the transfers um and that's that's what's confusing is the net of the transfers in and out is 1.67 million It looks like an additional expense on this format and it really is
to us the net revenue of those So we should take the 62,000 and add the million or 62 million I'm sorry And add the 1.6 million No you would subtract it Subtract because it's revenue right sorry But then you would
add back in the 295,000 Yes Which comes to if I did my math correctly because I was trying to understand this in the middle of the night 60 million 60 million
423,110 I think which would be 440,000 less than the revenue Correct So we're saving 440,000 That's where that I I was going to ask a zillion questions but I did a whole bunch of math and figured it out
Um so we're adding 440,000 to the 9 our current fund balance is 992,000 right but this will all change if we don't get that $2 million Correct It will all change again the two
million that you talked in the very first page It's not two million 200,000 not So instead of having um it would be 240,000 into our fund balance We also won't have
that amount from the federal government either because we got money belated money It was delayed money which put it up to the 5 million We won't get delayed money again Correct So the federal amount can change
also and if title one and who knows whatever else is going to come I mean all the schools are struggling with this budgeting stuff Uh there can be a lot of changes for next year Yes there could be a lot of
changes in the income there So but we are sticking close with open schools and MSBO just monitoring where they think that's going as as we're entering into looking at budgets That's bad enough you have to estimate without even having a state
budget till October that you have to guess it Guess at so much of this Um I have a question We still owe 4 million on the 12th that we borrowed That's due in August Mhm
And in the bill run there's a uh it has Matt Miller's name on it of monthly payments of $44,371.34 Where is that 44,000 coming out each month is that under business administration
is that in the check round it's in the CH Yeah it was a Huntington statement Had Matt Miller's name on it set up for 44,000 per month 44,000 Yeah
4437 on 34 monthly That way Um but we still have to Where are we going to get the 4 million that we still owe and then we have to rebar are we going to borrow to pay off the 4 million to keep
uh no Um so we've been watching the cash closely and um I was actually hoping we'd have an opportunity to chip away at that a little bit sooner and paying it off in August just to save a little bit more on interest Um and we have not had
that opportunity but we are are watching that to accumulate so that we'll have that to pay off Um [Music] we we also um are have been going through and making sure everybody's
charged correctly to grants doing that and so that we can do a more timely draw down on that Make sure that we're getting that funding in um sooner than later So do we have a guesstimate of how much we might need to borrow next time at
this moment no That's something I actually um reached out for the next steps um to James um probably at Miller Canfield um to get some guidance on that
Hopefully it's not as much Hopefully No it will not be as much Not at all because it's essentially just covering um between August and October since we don't receive any you know state aid or anything in September
Did you We need to If you don't have an answer about the 44,000 we can get that Sure farmed out Sure To people tomorrow Not sure what that is I don't see it either I can't find I
don't see 44 I see 44,000 is the total amount due for our Huntington account It says Huntington It doesn't say ongoing on there I thought I read ongoing There was a thing with Matt Miller's name I do remember that Is it
is it the check register or is it affiliated with I think it's the check register Do you know what page I'm looking for now he's on the check register is uh page five and it is assistance with finances So I'm
guessing that's his payment And then his name shows up again on the Huntington statement just as attention to Matt Miller I didn't see that 44,000 I
see 30 must be my 3,700 read on page but I don't have my sub I don't know where I got the word sounds like it's my fault if you find it let us know and we'll look into that
bless you so let's see there was increase instructional staff general administr ation Where's the teachers what area
are where's their pay show up under what category instructional staff correct That's what I would think I thought you said it was under basic programming Oh yes I'm sorry Instructional
Sorry The 22 million That's the teacher I mean not just the teacher shelter but the basic programs in the top that's where okay that includes their pay because the audit
says budget expenditures were increased by 4.6 million primarily due to staffing changes negotiated salary increases and a curriculum adoption that was larger than expected So and now that's not just
teachers I shouldn't have said that That So we're going to that's that's in stone Like we have to pay 46 million They got raises So that's why I wonder what category is
going to go up That only went up what 500,000 Where did 4.6 million Is it 4.6 million over the life of the contract it doesn't say that in the audit It said
what happened it went up 4.6 million and we had to take our unbalance to pay it I can go back and and check U 4,984,000 was uh the change the money
that we needed and so 4.8 8 was salaries and that was a January You don't have to answer now but that was a January audit I think when we get it February end of February Okay Also I think her Matthew Miller thing the Huntington statement
says "Attention Matthew Miller and then it shows the balance of 44." I think I think that might be where it's coming from Yeah because there's still some things and I've been getting um his name removed from certain things So that's probably why I mean just cuz some things
come to attention crystal and attention matt right i think that might be what it is Okay Okay Anybody anybody anything else that Thank you That was great report Thank you Thank you Very detailed
I like it So the next step will be the final budget right we're going to have you report out on the the final budget Yes For this year June In June Yes And then in July we'll be adopting a budget for the next school year Right Thank you
both Thank you Yes Thank you I was just going to stay put because I think the next two are me uh business office assistant Yes Okay Um so um as I understand it um Matt and he has been a tremendous help um as I'm new to the
district and just training uh Crystal on a lot of the nuances for her position Um as I understand it he he was told he could stay through April Um and that was really helpful in getting through the budget amendment here um he spent a lot
of time working with Crystal on that Um so what I'm asking for is that we can just retain Matt as an as needed basis um for the last two months of the year um he would be more than willing to help if Crystal or I called or needed
something but he it wouldn't be a half hour thing here But if we had something bigger um with software or something with doing budgets or something we we just want to be able to um pay him for his services
and just to wrap things up for the year um he will keep a a time sheet and just it would be build on just the hours that he worked on projects with us um as needed How how did you come up with the 66
hours um to keep it around 5,000 5,000 Okay I just wondered if there was a madness of thinking with that Just seems 66 you know Any other
questions anybody So so it's either 5,000 or May or June or is it May and June and then he's done it would be up to $5,000 through the course of May and June and then and then
he'd be done So you don't think you would need his assistance through the 2425 audit um I don't think so Um I think right now it's just a matter
it's really about getting files or kind of functionality of how we do things and and um I think we'll be fine to do the audit Okay Nothing Thank you Are you next to Chartwell's contract oh yeah that is me
Um so this is just a an update for you Uh the Tartar Walls contract we had the initial one year and then we were allowed four renewals Um the 25 26 school year would be our last renewal
before we have to bid that out again And um I've already initiated the process with Chartwells Um the the contract uh extension has been with their attorneys They were hoping to get it back uh at the end of last week So we're expecting
to see that um anytime for Monday That's that's really what we're pushing for Any questions about it no Can I can I add that that would include the concession stand oh okay And
um there was some conversation of uh why we moved to Chartwells was because they are um licensed through the health department and and they uh also provide consistent
service through middle school high school and that's why that's been u a benefit anybody I I have so many questions on so many levels on that um which I respect what
you're saying but also the audience uh some of the members they were concerned about why they weren't able to um be able to do the you know the uh can't think right now concessions
help me with my words concession stand and I mean and the thing that keeps digging at my brain is when I sat in the audience and and uh charts What was it $800 after they got all done for the
year It was minimal I think each But you guys $800 as a board you divided that $800 amongst all the sports When in the past we would have six scholarships for you know seniors and and people
going to school athletic people that were you know at the high school because of the athletic boosters and all that And then the same thing with the Vikett They would run the concessions you know they would take turns or whatever So it help really helped their program to offset some of these costs If we're only
getting $800 for the year right i think there's something wrong here And I understand about the certification and say but some of I know some of the people did do the safe serve and and the stuff online I I mean I think that as a
board we could set a policy Isn't that our job to set a policy and to um maybe uh put forth that if you're going to have a like the athletic boosters if they're going to be part of it they have to run the safe serve or or
food service or I mean I don't know I'm just that's why I'm just like there's so many questions on so many levels because I I really want to get back to helping Hazel Park and their families and also offsetting the cost of the sport so us
as a board it doesn't come out of our board you know fund and also helping our our kids with scholarships and stuff Um that's just that's my soap box for today Yeah I I can I can just say that as a dance mom for many many years the dance
team ran or at some points cuz the there was conflict we had the boosters come in and run our concession and they would give us a percent and they would take a percent And I can tell you that they made like
$2,000 at a home competition where I don't even think this year they gotten anything from Char I remember when Mrs C would pay me my guys to videotape all day Pay me as the DJ person would pay the uh um uh the police wannabe What do
you call those guys uh yellow lights auxiliary police Um I didn't mean to I don't want to I'm sorry if you take offense to that but um you know she would pay them all that give them donations and that and she was able to
do that with those funds that Mr Atkins would sit there and all day long for 15 hours and collect the money And uh I I mean I just kind of think that we need to start taking care you know you want to start taking care of our own and we're not doing that if we're giving
Chartwells you know I think what they made $40ome,000 or something wasn't it and they only give us $800 I don't remember off hand I can't remember I don't remember what it was but it was a lot of money It was more than 800 but it wasn't 2,000 per event That's for sure No but I
did think it was in their contract It was very concessions No I don't have to be it does not have to be in their contract for them to do concessions We can ask them to remove it
So just my thoughts I'm sorry Athletic Booster had a person that was safe served qualified under the state and ran that concession stand for years And what happened this totally cut community Um you you you put a a a
company in there that's not connected to the Hazel Park Hazel Park people So it ruined community but there was a safe served person and Athletic Boosters did that for a hundred years And they also did the dance competitions and it was
well covered and uh the food was fantastic delicious plenty of it Um it had nothing to do in all due respect you only go by what you were told Um it didn't have anything to do with any
state law So but that's my take on it needs to be ours so we can take care of our our community Um I feel like anything else has community ties There's parents that
work for them and there there is some employees that are Hazel Park citizens and and I and they do a great job Don't get me wrong I think they do great lunches I've eaten their lunches here and I think their food is good I don't
have a problem with that It's just the fact of uh the concession stands Here's something somebody can research How many districts have their food service doing food at their football games but then wouldn't we also have to figure
out not using their items like like what do you mean their items like isn't like the pizza warm and all that stuff theirs no it's the districts They use their the the money out of the districts to pay for that They have a um like how
they the extra money has to be used for food like and we did the cafeteria and we bought new freezers and stuff like that So it's the the equipment is actually the school's equipment now That's my take on it too Even if you go to all the schools the new freezers and
ovens and all that is is our early on at every event as well It comes out on That's good to know Um so that's I'll get more information and bring it back Okay Okay Museum contract I think we're just going to
vote on Did we do that no we're not voting Uh that's That'll just be a vote to renew it so the city can still have the historical museum Right Right Yeah Okay It's a renewing contract It said inside the contract I think that it automatically renews Oh if we don't vote
it So we don't know if it stays Yeah I mean we should but it does It says that no action just triggers the renewal Okay Mr Wilkins communication junior high communication devices
I apologize I got to update this It is junior high in Edison Um but we're needing additional 25 walkie-talkies for the two buildings to have enough walkies to cover their staff The junior high only received like four or five in the
beginning when we first got them and they haven't received anymore and they need them for their paras social workers counselors and such Questions anybody i do have a question In um September's meeting we approved
$6,611 for walkie-talkies and it was supposed to be for the hope for emergencies and crisis within the district Where did those walkie-talkies go i will get that information for you I don't know off the top of my head I
don't remember Well did we purchase them in September we purchased them and that would have been I'd have to double check that quote to see exactly how many that was But we've had some that are breaking and we replace them and there's no warranty
or anything on them There's like a year warranty on them Well if we just bought them in September Well I'm saying all the ones previous ones So we're swapping them out What's the cost of the 25 i don't have it in front of me $8,225
$8,000 Some of the funding is from special ed It's a general fund Do you know how much of the special ed would be paying i would um venture to say a majority is coming out of center fund because Edison is requesting 10 and then the paras at the junior high I'm getting
a list of which ones are special ed pairs versus genet parah So okay This couldn't come out of the syncing fund because it's security or where do we sit on the syncing fund at
uhoh I'm sorry Um right now we have about $800,000 in our syncing fund balance um give or take We have a few reconciling things to do with that Um to be used up by what
there's no deadline for that but we have committed $2 million to use um with the train project for updating um our facilities and maybe the train project is not the right title Captain do you
have a better It's the energy efficiency Yes Uh program with train Okay So we set aside 2 million for that and and this wasn't I thought train wasn't supposed to cost us any money They could do it without it costing us
any money We will have greater savings There's a lot that needed to be done at the high school So if we can put in a some I don't say a little amount 2 million is not a little amount but whatever we could contribute they could get us a much larger bang for our buck
with that there's a lot of HVAC issues um in changing out to LED lighting So we will still see more of savings Um I I think they were originally hoping from previous discussions for more like 4.5
million Um but and I felt like two was was the most that we could commit And how much do we get in the scing fund each year is the syncing fund going to pay for the walkie-talkies are we off the subject i think there was a question if it could
be for the walkie-talkies because they were security for safety But okay Um it would be allowable Um but we've we've committed for the energy efficiency project what we have currently and then some of the funding from next year Um
I'll have to get the the amount that we get in each year I don't know that off hand Okay Isn't our syncing fund coming up for a vote soon for the people um next year or we still have a couple years on that Uh when I was looking at that but uh I
think when our vote when we come up for a renewal would be um during the presidential elections So we might want to take that a little bit earlier So I was just looking at the calendar for that But we still have a couple years on that Okay So back to the
walkie-talkies Um do we would we don't know how much the uh general fund is going to you need dollars for the general fund Maybe you could update us that Yeah That by next week Yeah that would be good And then um maybe you can
work with um Monica Monica um with how it's going to be funded and you could put it in here That's just my opinion Yep We'll do Thanks Brad
All right Thank you Brad Uh Jordan extended school year [Applause] Uh so our extended school year our ESY is a federal mandate and uh so that is based off of a student each student individually with an IEP Uh whether
they've had regression over time uh the severity of their disability It's based off of um lack of progress for an IEP goal And so based off of a team's decision that decision is made for a student to receive extended school year
services for those particular needs And so doing so Jardan has indicated that they will need I believe two ASD teachers two MOAI teachers eight pair professionals one speech and language pathologist one physical therapist one occupational therapist and one school social worker over the course course of
the summer And and how many students are going I don't have that exact number and the funding is all coming from special ed because it should be it's center program right I just was putting it out there
anybody okay thank you camp invention oh you're moving too fast anybody speaking to camp invention um I can I can speak to that since uh
Carla was on a field trip in Ohio today with uh the Balmer group Um so or Dr Dolman would you like to go absolutely Um so this is a one-week
program free to students and we partner with uh the General Motors Corporation and it's a STEMbased program where students come for the day and um have social interaction They work on projects
they work together they learn and it's going to be at the end of our summer so it won't correspond or interfere with our own summer programming What did I forget that is it elementary yes Oh it's I thought it was older kids
Maybe just because the word general voters it doesn't cost the district anything Awesome Wonderful Very good And they will pay our staff to run it Is that the camp parent uh there's a role description in here
that looks like a job description So I don't Is that a parent volunteer is that okay yes Anybody else okay moving on to athletic uniforms [Music] Mr Patterson
good evening I'm here as the interim athletic director to address the purchase of uniforms football uniforms I think you have in front of me a memo and the uh four bids for that um with the
recommendation of the 216 units Um it's primarily focused on almost exclusively on facilitating the ability to have a JV team next year um we don't possess enough home uniforms to field a JV team
if we and we have a commitment from at least 20 that have been surveyed eighth graders to play football next year um 18 or some seventh graders obviously they wouldn't be playing JV next year and sixth graders were not surveyed um we
started the year with 40ome football players obviously there's attrition kids don't play get hurt get tired of that um we barely have enough home uniforms to cover that let alone an additional 20 to 30 kids
that could uh be in JV Is that where did you have three prices did you have three quotes yeah Okay There's four Um the Redell is divergent from the others uh because it has 16 pants that the other three bids did not
include in their bid process and Redell is the lowest bidder Um the 16 pants are to include different body shapes for tall So I have a question Um in my zillion years as a soccer
manager and a hockey manager the the Nike and Adidas they would change the um they would discontinue uniforms after like a year and a half so that you if you tried to get extras for different kids or whatever you lose them You couldn't get them because you'd have to
buy a whole new style of uniform Do we run into that issue here we ran into it I'm told Um I can see the evidence in the whites the away lights We have two different sets of whites Um they're close enough that we can play with them but that enables us to have away whites
but this is a two for one So you get a home set and then also an away set if you so order Yes So have have they guaranteed you like 3 years before they they update the style have they said anything like that they have They said two years Okay Two years Wow
Um is there between attrition of students not returning them or them being damaged um football's Yeah they wear them out Football Yeah they Yeah on virtually every play with some of the players somebody's effectively trying to tear the uniform So so is there any
fundraising for this there is There's significant fundraising going on There's already several events planned and they've committed to fund raise at least half of the amount sought And what's the total oh I'm sorry The amount the recommended amount is
16488 from Redell And are we going to have maroon ones as an alumni that was part of the Is there a black one yes I've heard that a number of times and that that was factored into the decision My 84 year old mother wants to make sure
it's she's not alone She graduated from the old high school So the 16488 is the full amount or is that that's full amount so the fundraising could cut it down to eight Yes Depending on how much Yeah They have something on the 26th which I kind of
advertise um at Eastern Palace already A silent auction um a fundraiser scheduled for that date What day the 26th of April I believe So yes Any other questions for There's a commitment of 20
I'm sorry The There's a commitment of 20 How many How many kids played varsity football last year they started with 42 and ended with 32 31 All right So there's a commitment of 20 kids but the individual purchase
orders quote the quantity of each unit at 50 Yep 50 units That's typically the buy um because of attrition and if to create a full team what they would envision doing is moving those to the varsity the purchase and then the
existing varsity from 30 some odd to 40 some odd down to the JV How old are the varsity uniforms they vary from four years to one year depending on which set
Anybody else no All right good Thank you Thank you Cogna Good evening everyone Is this on okay Oh yeah Perfect I'm looking for everybody over there and it's freezing
So I am coming to the board with an update on COGA as requested We are in the middle of a cycle and per the board memo we were going to have to go through our full accreditation process next year but Cogna has made some transitions
themselves So we actually do not have to go through full accreditation until the 26 27th school year And so this is really just an update on the process Every October we pay about let's see $11,200 to continue to be a part of
Cognia And then in that year that we would go through the accreditation process we would have to pay an additional $7,500 to ensure that we were prepared and also to host the on-site review team So this is just a brief update on where
we are in that process and what the next steps would be What questions might you have for me so my question is well I have a couple questions If we say "Okay then we're going to drop off but we're going to come back." When you're going to do the actual like I don't understand why we went for two
years and and they saw absolutely nothing Is it their cycle that that it's their cycle the typical cycle is a five-year cycle And because I I think it was last year that we re-engaged with them we had had a lapse
and because we were approved they allowed us to just rejoin without going through the full approval process And so uh that was a decision on that the Aogna's decision to allow us to just to rejoin And what they communed to us LA
communicated to us last year is that we would have to go through the full accreditation process this next year but they have really revamped all of their rubrics and all of their full process So they're giving a six-year to all the districts that are in the middle of that
process So that was really just a decision on their part to delay it And so to stay a member of the Cogna process you have to pay that yearly fee right so we can't like say "Oh we're not paying this year but we're going to pay when we next year when we do that thing."
Can you help me understand what how why do we belong to this accreditation is it help our high our high school students or so in the past being part of it was probably what many of you recall as
North Central Accreditia accreditation That was what it was for a long time was NCA and then it moved to Advanced Ed It was really the whole the same thing What happened was different organizations were merging and it is really a continuous school improvement process
And so in the past couple years the state of Michigan actually does not any longer require that you are accredited That really is a choice What is not a choice which you hear us go through every year is the MYKIP process So my is
the Michigan in integrated continuous improvement process All districts are required to go through that continuous improvement process Cogna is a continuous improvement process They just have maybe some different rubrics and
things that we would use to go through an analysis of our district And so some districts go through accreditation now Some districts do not go through accreditation because of the process at the state level And the Michigan continuous improvement process the mykit
process that we are currently obligated to do is a pretty rigorous process It requires us just like Cogna would It requires us to go through deep data analysis It requires us to go through a comprehensive needs assessment It requires us to do strategic planning and
really analyze the work that we're doing in a number of different areas much like we would do with our continuous improvement process The second prong of that which I'm going to talk about a little bit later uh I know the board wanted an update on the portrait of a
learner The portrait of a learner work I know a number of you were a part of that work is also a continuous in improvement process So that process of going out uh gathering information from our community and all the stakeholders really helped
us start that continuous improvement process So we'll have the one piece which is the student achievement data and our process data from the district side and then from the portrait of learner work we've got the other element that can help us bring things together
to move forward in our district Okay Thank you You're welcome So we're just tripling our work because we're doing three different processes Correct They're they're while they each have their own individual types of things that they would do essentially they're all continuous and improvement
processes and procedures And when we think about uh streamlining and making sure that we're very focused in our work having three different processes going on at the same time would duplicate maybe not triplicate but would duplicate our work
Anybody else no questions Thank you Finan workforce analysis Not sure what that is This was the document provided by Jeff
Ramberg who uh provided a quote for us to um examine staffing levels within the district Um there was a thought that maybe this work could be done next school year Um so we stay the course
this year but then next year maybe invite them to This is the 40,000 hour $45,000 plan right correct Okay I still think this is something that we should wait on a little bit Um with potential money not coming in with taxes or other
items and spending money on plenty of other things and not on things I think are actually worthy I think that this is something that should just be held off for now My question on this is can we get them to come out and do a question answer do what a question and answer like they
can they come and present Do they do that sure And then I mean even if we even if we put it off at least until July um could they come at that point in time could they come at that point in time sure And question answer and explain to
us why we would do this I mean I know why we would do it but I think it's always better to have them in front of you I agree Could you find out when we did the last one you know it's crazy You can't keep track
of time I want to say it was five years ago Maybe it was two I don't know But we did we've did two I know we did one in 2016 It was mandated but I'm not sure that second one Okay Uh financial reports question
This is that for Crystal We did get quite a few questions um by email today So thank you for allowing us some time to answer those thoroughly and I will share all those
answers out with all of you um at the end So you have some Debbie Well I I'm one of the people that emailed them and I didn't have as much Um I'd be happy to get them if you're going to email the answers later or do
you want me to ask them now not nearly as many as I normally have It's like four or five maybe eight But um they're actually in your inbox Oh good All right I guess if they didn't I saw I got mine
too If they're not answered if we can ask again next week or question anything All right Wow Who's in box who's in box debbies Just Debbies I will
get all of the questions and all of the answers to all of you by Friday I just wonder because I didn't receive any Um I was say you want to read the questions We don't want answers No I say we go forward and No just go forward if we're
already on two and a half hours Exactly Okay I know I'm I keep looking I'm ready to take a break Um handbooks Any questions on handbooks there was just one that was on delay that I know the student parent one
then there was two handbooks in the thing Were there any changes uh minor They were uploaded uh this weekend but very minor I believe Mr Patterson updated a few like minor language pieces
in the athletics section and the only other addition was um that Ms Mckenry noticed that we did not have the criteria for validictorian and saludiatoran in the handbook So that was added but other than that it is exactly
what you saw prior to this Perfect Same with Webster Are we good yes Webster were just minor updates It was dates um you know who the administrator was and then we do have some changes to the enrollment process
as um the new secretary who started in the fall and Miss Aguero are working through that They've just made some updates to that process Okay any questions last but not least the employee handbook was requested to be delayed and so
Yep So so we're going to get it in so you can uh take action Okay And there were no changes It's just you needed more time because it was so Okay Thank you for your hard work Moving on
Calendar for the 2526 school year I thought we approved the calendar when the teachers contract We approved it for two years If I may interject this is the calendar that goes for the uh uh Oakland schools
isn't it it's aligned with the common c the county common calendar Yes It's one that's required for the auditor to do their auditing and for the student information system So it was already approved by the board Yeah it's part of
the teachers contract I believe So yeah these are just Sorry Go ahead These are just the individual ones that up per school They specifically list like um parent teacher conferences or on this day for elementary this day for junior high this day for high school
Um they you know each school just a little bit as far as the start and the end dates they're the same the vacation dates those are the same but there are some minor tweaks and changes between um each building calendar and those areformational or do we have
to vote on those do like the building you have voted on them individually in the past yes we so we vote as a district and that was that was the practice in the past before the old teachers contract had those three years in there So we vote as a district when we start when we end um when the vacations are but again just minor tweaks you know
advantage is a trimester calendar um SXI has their additional 20 days on there The early on calendar is more 12 months along right because early on they can only go for so long without services for the students Um and if I remember
right in the um one of the auditing questions in the student information system is was this voted by the board and so you have to each individual calendar we're voting to well these calendars here they ask you were these voted on by the board of education So
you kind of have to say yes and submit that information to it the minutes that was part yeah the minutes have to be entered into the cis to make sure that they align with MD Okay Anything else on calendar and we're moving on to Hazel
Park dance team [Music] So um uh Dana spoke to this during public comment um knowing that it is to come before the board uh at this time of year because
tryyouts are going to be held in May Um it is our recommendation that we close the program to outside students new outside students but grandfather those who are in discussion anybody i do have a question
like and it does say that there's 12 that come from out of district Where are they at are they in the high school level are they at the park rats are they at the starlets where are we at if we grandfather them in and the reason why I'm asking is if you take
the coach's wages and you divide it by the 47 students you're talking about about $436 per dancer that we just pay in coaches fees which is fine But for the out of districts for those 12 kids we're
talking about an additional $5,233 that we get no funding for those 12 students that we're additioning paying out So I'm just kind of wondering where those kids are in the process of their dance We they're all
ages There's not ones but I think my kids have three I have three So there's there's three on Park Rats Yes So that's three pets Four on Park Four on Parkrett has
four Three parks Four hazel Three park rats I can actually if you're I hate to say this but if you're speaking come up here so that the audience can hear you too at home Otherwise they can't hear a thing you're saying
We can get I sent it somewhere I can look and get that to you as well Yeah the coach's fee is not paid per student though The coach is a stipen on the schedule B um as part of a settlement that we had with the grievance with the teachers group So those are that's
amount wouldn't change if you had less students just like we wouldn't change the amount of the baseball team if we had less players So I don't Right But if you're just figuring it out by student how much we pay for the
coaches right now we're paying $5,000 for students that don't even attend our schools I I again I don't know what the agreement was I when it was open the way that it was explained to me which was more recently that it
was to build and grow the program which is what we have done Um there was something in there about the two years which I guess is now but again for me as far as how I feel it's not costing the district any more money We would still be paying those those five coaches the
same amount of money if you pulled those 12 out It's not going to change And it's great to see that you've got 12 that want to be at Hazel Park for at least for dancing You know it would be great if they were here but and and we try We did have one that came over um that
transferred Um unfortunately it wasn't a good fit and she did um go back Um but again it it it is bringing in which was part of you know what I was hoping too is we're putting our name out there It is it is a good program me again There's a
little drama here and there you and there's no guarantee all 12 of these will stay the whole time But I think when we voted on it in 2022 that it was to get people to come into our district and if that's not
happening I mean I again I wasn't here I don't know what what it was Again we we are trying we're doing you know the best we can but I can't force like people to to come to the schools I would just feel that if you have allowed them to come in
that maybe we should have been a little more clear Hey you can come in for 2 years and then you're going to be out like No absolutely I I I believe that those 12 should be able to stay If I may I believe the same thing that the 12
should stay Um it's no different than uh it'd be just it would be upsetting their voice I mean cuz I was on I was part of the bike for many years with Mrs C Yes And I was even a a a judge for her
in the mornings 5:00 in the morning Yeah Um so I I understand that and and I think it's important that we keep those kids at least cuz what are we talking about how many high school kids are there out of district We have three
Three So okay So those will be gone Yep You know whenever they graduate So I mean it's going to turn around right and and my but my concern is cuz I'm for it but my concern is do we how do we if emergency wise what happens if there's an emergency with a student during
practice i have all the information You have all the cards What happens if they're out in competition the same thing You have I have everything I take it with me we have a spreadsheet Um and then here's another question and maybe Mr Patter can answer this is if
something god forbid happens you know um in a pyramid and and the one girl is from Troy school she's on the top and she falls down and breaks her leg Who covers that the school district Us as a school district because it's our Okay
that's that's what I wanted Not not I hope the answers are not doing pyramids like cheerleaders Yeah I I know But you know I have seen them do that on many Um Oh for sure Dancers And again the the families that we have are
amazing families They are at everything Um we have a couple in the audience here tonight They if their child were to get I wouldn't have to call there Everybody is right there So okay says my I have the liability thought when they're going out
of out of state into Kentucky and this board is voting for that to happen and we have kids from other districts they're covered That's what Mr Patter would be covered by Okay Um which we
have our own insurance that covers that Right And the proposal is to not allow more in but keep the ones that we have Right Correct I want to put out the ones that we have I think that would be Well I wouldn't either I was just wondering how long we
have to be looking at I'm not saying he's looking at the financial issue of it which is a good way to I mean it is an opposite way to look at something because sometimes you forget about that and and I understand that totally And is it going to come back and bite us in the future hopefully not because I mean if
anybody's supported by cuts you were So the kid they're I read they pay uh $1,100 on average Yes Yeah What What does that go for all their costumes tights shoes um makeup the competition fees judges
When we host we have to buy um trophies pay the judges hotels for the judges mileage for the judges And this is why you fund raise also Yes cuz you couldn't you could not pay for it We do have a lot of parents that do
fund raise for the whole entire season So this year fundraising wasn't as great but we're getting we're getting back to it So it's it it is an expensive sport Um but for the it's a I want to say 12
month sport cuz we are literally we don't have the rank on the way home from nationals the coaches were already planning you know tryyouts and what they're going to do and all of that So I'm just bummed that I'm not involved
with being able to get uh you know the fundraising part of it I used to be able to get mugs and and different things and because my mom has a Viking my mom has a Viking hen party that she has and those four hens used to be graduates they like
when I buy those uh Viking stuff they love to have them Well we can we also need volunteers for our home cops too Okay All right Anybody anything thanks Dana Thank you Uh Michigan Virtual Academy board member
[Music] reappoint So we are the charter organization for the uh Michigan Virtual Charter Academy they have one of their board positions which uh needs to be
appointed and so that is our role Um the the person has been nominated by their board gone through a background check and uh been vetted and we are looking
for your approval next week to bring that person aboard their board So it's a reappoint Were they on before we're just voting to keep them So he's currently on the board correct okay But he still would go through all the background checks and things again Okay
Anybody else okay Grant grants 2526 Amazon Future Engineer Program Dr Dage Dr Cost So this is this is really just um giving us access to the
materials and the courses every year So I believe we approved this these courses probably four to five years ago and every year Amazon has to give us access to the future engineering course um topics information So this is just a renewal of that and based on what
students are signing up for at the high school if those courses have enough students then we will run that uh I believe this support has been for five years So it's a really important support that they give us and give us an access to students in a lot of different areas not only within the class but also in
partnering with outside organizations as well questions Thank you Good And are you doing computer science sure I'll do 99B So uh I wrote this grant back in January and it's really focused on building more
capacity among our excuse me among our teachers so they can more effectively integrate computer science principles and computational thinking across the disciplines I had an opportunity to meet with the team at the MDE that's supporting that
grant and they actually told me that their funding was reduced from 4 million to $500,000 which I had not known that legislature had done and Hazel Park out of the 43 entries was one of the 19 that was awarded the dollars So once again
we're up front and center and having an opportunity for our students So the work will really focus real specifically on building capacity for our teachers having advanced training and then looking at our current curriculum and finding ways that we can integrate that
and then obviously that will impact our students One of the things that we're really hoping to do is to continue to build that strong computer science pathway into our high school We have the courses but we don't have the course
participation that we like to see And part of this work part of the planning that we will have to do is to reach out to different universities and thirdparty vendors to build a strong pathway I've already got some connections as you know at Oakland University as well as LTU So
I think this is a great opportunity for our teachers to learn for our teachers to be outfront leaders and for us to build in more opportunities to get our students engaged and also to have them consider this as a future pathway when they leave our schools That sounds fantastic Thank you
That sounds really good Um portrait of a learner So I know that you have that update in front of you and this is really just letting you know where we are in that process and potential next steps So what
was done this past year was basically what we contracted for with Battel for Kids which was to do the four planning meetings The fourth one we've put on hold but it doesn't mean the work needs to be on hold Given the transition in
January we felt perhaps that needed to be on hold for a little time until we figured out what we were doing and what the next steps were because that's a pretty intensive strategic planning process So what we've done so far is linked in the memo Basically through all
those community meetings and through all the stakeholder work we came up with a graphic and that is linked for this group to see And that graphic if you recall and I think um and I think I know Heidi you were part of that team weren't
you debbie was part of that team and Darren So we went through a pretty extensive process in April Thank you Darren Uh went through a pretty extensive process to first of all come up with those competencies that are represented on that graphic and that was
done through that uh stakeholder team's input It was done through student input We had parent input We actually had a lot of feedback Probably about 30 to 35 people who attended those meetings And we also had a lot of survey feedback Do we have the graphic to put up on the
screen uh we do Mr Wilkins could you go ahead and put that graphic up please it's linked in the memo for portrait of a learner surprise Mr Wolf So while he's doing that I'll ask a couple questions So we still are missing
the fourth meeting correct we put that on hold Mhm And that's part of our contract and so we'll get that correct And and I had an opportunity last week in preparation for preparing this memo to talk with the individual Colin Lewis who was coming to do that work with us
and he basically said you know whenever you're ready to go to that next meeting we can do that That was really just going to be a finalization meeting because we've already got the graphic and the stakeholder team went through extensive work in those three meetings to come up with the competencies When
you look at the competencies what you'll notice is there's one area that's probably got eight or nine bullet points that needed to be streamlined a little bit Also what you see is that some of the bullet points are long and they're wordy And so really what we have to do
is just finalizing and coming up with some ways to maybe say some of those things in a more concise manner because that's really just in the Battel for kids process The work that we did over this past year was really just the very
beginning part of this process What's really supposed to happen would be the next steps is that you engage in a full strategic planning process using these competencies once or alongside that strategic
planning process What the goal would be is to really dig deeply into your curriculum and instruction because essentially these competencies need to be wrapped into everything that we do all the work that we do our curriculum our instruction areas of focus and
that's a long-term planning process So the work this work right here was just the beginning Now one of the things that um Colin did let me know is that the Vatel for kids will continue to function but it's being
um assimilated into AASA and so there will be some transitions in June So his recommendation was any of the finalizations that we need to do should be done prior to that because again this is just the first part of the work Now
we'd have to go through those competencies Um again strategic planning talking about what that looks like and sounds like in our environment and how we're going to wrap that into everything that we do That's a 3 to five year pro planning process So we really just have
to finalize the competencies Brad can you please go to the next document thank you That's what that was the work that the committee did and that's where we landed The next step is really just finalizing some of these and making them
concise So uh executive counsel has done some work on this to look at it For example you'll see which is good We really wanted to make sure our students were empathetic You'll see the word empathy listed four to five different times yet we have a bullet point that's
really specifically focused on empathy So taking out the word empathy or removing some of the competencies bullet points underneath that would be the next step So we absolutely um can finalize this We were pretty much at that final
stage anyways It was really just we've already agreed on the graphic So the spell check on some of these boards in there So that so just for clarification that was not my document I'm just I would not share that here
That was really just the document that was sent by Battel for Kids and clearly someone put that together and did not do spellch checkcking before they sent it to me Um but that is that is the way that they had it Yes we had a little chuckle over that little few few grammatical errors a little periods and
a couple of different spots that they shouldn't be So that's really the finalization point and the update What I wanted to be clear is that the contract for this year was just to finish this work There was there was not really a a
decision to go any further than that with the Patel for kits They certainly will do strategic planning They will go through this whole process but that would be a new contract that would cost additional dollars So once we get this
finalized we'll be done with what we pay for for this year And uh Colin is is just uh waiting for feedback from us and waiting for any of the next steps And he is uh absolutely willing to wait until
of course June 30 it's going to transition to a new organization So we need to do it before Yeah Yeah And this is this is close It's really just again word smithing taking out empathy There were a couple other things that we just
kept seeing over and over and over And so we actually did look at some of this at executive counsel to streamline it a little bit Um like for example under critical thinking where it says analyze and interpret and then it goes on and on and on That's a a really wordy
um sentence when we're trying to get quick information out Certainly when we're having kids analyze and interpret information and think critically that's what we would do and we would wrap that into our curriculum and instruction But
in terms of a visual because once you get this set you're going to want to post that much like we have you know we did with our strategic planning before you'd have all those graphics posted throughout your buildings and it's got to be clear and concise So that's the status of portrait of a
learner right now Thank you Any other questions related to that i'm just thinking um you when we were talking about cog cognia you had mentioned that um the portrait of a learner was very similar on strategic planning Correct Um
and we don't have a price on that on this next steps We do not So I was wondering if we could get a an C of pricing Absolutely Before we vote on the Cogna Mhm And the Cogna really the
Cogna piece is really just an update We don't have to pay again until next October So you do have a little bit of time but I certainly can reach out and understand what that would be Okay And there was actually no decision because you know as a district you could just go into strategic
planning on your own but tell for kids offers it but that would be a decision this board would have to make as to whether or not they wanted someone from the outside to come in to do that strategic planning But I certainly can reach out and find out what it would
look like for those next phases Do you think they would even do that before June 30th or would they sort of ask us to wait until the AASA because they're transitioning June 30 They would ask us to wait I guess June 30th Well we
don't we don't pay Cogna until October So there's some time I'm just asking for the information whenever it's available Anybody else nope Okay Thank you So we are have public
comments So I have Paul Janeowski You have uh three minutes And um I have your address here so I'm just pass it over to Jamie Perfect I'm Paul Janowski Uh I live at
790 East Webster Street over in Ferndale Um I'm a parent of a outofd district dancer who's been dancing for two years now Um I'm also the husband of a coach uh at the dance team Um and I just wanted to speak real quick to try to
implore all of you to vote to keep the students that are already out of district Um I know for us I grew up I went to Hazel Park graduated from Hazel Park my wife did Um our daughter went through Hazel Park all the way up until
this current school year Um and she's now over at Ferndale but she started the dance program while being in district and we just moved and everything So uh yeah I guess there's various reasons why some students may not be in Hazel Park
schools Um but it's not the fault of the kids It's totally acceptable that parents move buy houses whatever Um but they stayed Like our daughter stayed She's still in the dance She loves it She built bonds We have friends over all the
time Um so yeah I just wanted to little last closing comment to keep in thought of the kids and not having to tell them that uh they can't dance anymore So yeah Thank you Thank you Good
point Um it just says German Anybody have any comments board i just want to congratulate I know varsity softball and varsity baseballs today I know soccer were going so I
don't know if Mr did well but I haven't heard Um but that's all Spring sports are in full swing and we have them literally almost every day I have an update Okay Um congratulations
to Heidi who we found out received her level three award of distinction from MASB So congratulations on your hard work Great job Heidi Thanks I'm glad you found out I didn't know I actually just found out I know You kept
saying you should have it So awesome Good Okay Motion to adjourn this Happy Easter Enjoy your 3day weekend Yeah Happy Easter Boy it's rolling fast isn't it i have a quick question Is our meeting
next Monday yes I didn't know if we had a motion to adjourn We already second