meeting to order on July 21st at 5:30 p.m. for committee of the whole special order of business committees. I need roll call, please. Here approval of the agenda motion.
April motion to support the agenda as written and Debbie seconded. Is there any discussion? Hearing no discussion. Roll call, please. Yes. Yes. Becker, yes.
Sorry. Fox, yes. Yes. Anthony, yes. Uh, the next is public comment. Anybody wishing to speak from the public? Seeing nobody, uh,
we'll move on to polic. Hill presentation. Okay. Thank our policies. We passed out uh but I think we can just rather put on the screen because it's not that long. We can just read along there. The first
point we'd like like to make is that I know that the board is used to hearing that policy administration policy but we think that it's important for the purposes of this discussion to board policies with a board policies with a
big P and board policies with uh how whether or not you're going to build a football field whether you're going to have different kind of technology whether new curricular math or not those are important decisions that impact student big policy decisions and keeping
holding people policy decisions on the other hand when we're talking about these policy statements the book we're talking about they they basically said We need to set forth the board the board's values, goals, and extensive practices, providing a broad framework
for decision making and action for the board and staff and fulfilling their responsibility, setting forth guidance as to how the school district will react and our own rules will govern action in response to problems. Uh, and the role of of these small P policies uh serves
several purposes. one, it satisfies certain legal obligations because the law now is very prescriptive about what they want to put in policy. It's a tool for effective action and rather than an end of themselves. And as I'll go on, you'll see that it's very easy for this to become an end of themselves. And it's
just a a misallocation of of your limited time. It gives clear guidance on navigating issues. It gives advanced notice of district expectations and standards and provides transparency and consistency. Now turning to third page board policy caveat.
The really I think this is can't emphasize this enough. These the board policy statements you have they're either prescribed by law or reflect common sense approaches to predictable problem solutions. So that board policies across the state are very
similar. They read very very similarly uh substantively. The only big difference is whether there's a lot of uh guidance in the policy as opposed to administrative regulations. If it's in the policy, the board has to take action. It's administer regulations the
the administration can act. Um the it's it's important that the board uh focuses time on those things that impact student learning. And it's not with regard to the the the board policy. small piece again because it's common sense kinds of
procedures and it's what's prescribed by law. Historically, uh, Neiola and I and I've got some sense of I've been working in this area for a long time. Uh, Niola the board policies would be less than 100 pages and Neiola would charge, you know, a modest amount. As time went on,
Neiola made a decision to incorporate changes in the law in the policies and the law was changing all the time. So it became a big deal and the board was reviewing policies even though the law is what the law is couldn't impact it. It was like a study session and I had I
had superintendents meet with me and we would go through the and we would cut out 50% of of what they had there because it was nobody was reading it. It got to be 500 pages. Uh in addition it was the law and because the law was changing you had to look in two
different different places. Um so and also Neil was starting creating new minds best practices policies which is great to understand best practices but when you made it mandatory like principal sh Y and Z and
principles didn't do that you're creating some policies were actually creator best practices and they didn't put in the kind of legal language that you wanted to uh as it got to the point also they were charging $10,000
uh for for these policies and they had foreign districts and they were they're making a fortune on this and that we was not right. I always argue with Bradley that MASB should just feel the board policies as part of MASB because all the
same there the updates are modest and make that part of the service and didn't happen is Mola was a big benefactor for MASB uh uh and and so anyway so Miller Johnson decided to create her own policies as an alternative. We decided
to create our own policies as an alternative. So that policies are not an end of themselves but a tool. So the Clark Hill policies are minimalist. They do what's required by the law. Uh they are simple and direct to provide flexibility yet they still provide for
addressing the unique culture and needs of the district. Now, I do understand that one of the ways you got here was that there was a gap in the in in the Clark Hill policies with regard to I think suicide prevention and threats that was sent to the uh uh to the uh
superintendent in January and it just didn't get incorporated. So, in fact, our policies were up to date. Um uh uh and again um and we're it's unfortunate they're not getting incorporated. the
one of the uh things that uh apart from it having minimal policies we put more of the explanation in the administrative guidelines because they can be made without board action. Uh and again so many of these things it's so easy to get into the weeds uh with these kinds of
issues. uh given that we represent more than 100 public schools districts throughout we we have uh we're wellinformed as to the needs and we believe that our policies uh do good job of of of meeting the needs of districts at a minimal cost and I will say one of
the one of the things that that differentiates our our policies from from the others is that I mean I think we gave our the administrative rigs and the policies to to Hazel Park for nothing. uh and we and and we only
update we spread the cost of updating among all the the clients that use our our service. So this part in the last year the Hazel Park was charged 2 hours for the updates. I understand that the other other uh places that offer they
offer char they charge you up front and then they charge an updates each year. You know person I don't think that the districts should be a source of of making people wealthy. I mean, they were char they were making three or4 million dollars on these policies that were the
same everywhere. Uh, they were just printing money. We I don't think it's right. And that's the reason that that we uh provide, you know, some of my my my partners say if you give something to something for nothing, they won't appreciate it. So, they charge some of
their clients $1,500, $2,500 so that they appreciate what's there. Um, but we gave it to you for free. If you look at our policies, you look at Miller Johnson's, they're very similar. They're going to substantively they're really no different. Uh they they have an annual
upkeep charge. Ours again is just whatever it takes, we split it among and it's going to be minimal. Uh and I haven't seen TRS. I know that they're more expansive. Um and again, but when when they're people are telling you you have to pay attention to board policies,
you really got to think in terms of big P and little P. These kind of things that are in a p uh that in your board policy and are akin to a handbook like student code of conduct there's you look any student code of conduct in the state they read very similarly you can't steal
you you can't plagiarize similarly all those policies they're very similar so there's not going to be a big difference and you can do well with with with those uh we just think that uh ours since you already have them and we've had no issues with any of our clients working
with our policies we would encourage you and hope that you work continue to work um with them. Uh and uh and we do believe that that we are by far the best value because we we can't do it any cheaper than we do and
we think that that's the right thing to do for for public schools. Now I I'll let you I kind of cut in on some of the things you were going to You're quite all right. Um you want to start on the three C's? Sure. If you'll join me on page seven. Um, so just to introduce myself, my name
is Ben Bradley. Um, I'm the associate with uh that works with John uh at Park Hill. Um, you know, he and I work together on on our policies. We do policy updates for her. Um, so thank you so much for uh having us um this afternoon uh to talk about our policies.
Um, so as John mentioned, uh, the goal of our policies, um, you know, are not to be, um, overly expansive, not to, you know, give line by line, every single tiny detail. Um, and there's a reason why we do that. Um, you know, our policies, our three C's are complete,
concise, and correct. Um, that's what we aim for when we design our policies, when we put them together. Uh part of the reason is um you know not only to provide uh flexibility um but because for somebody who is say new to the district or new to schools um when you
look through these policies uh when you're trying to familiarize yourself it can become very easily overwhelming. Um I have been in situations before where I've had a giant policy with me um it's 10 12 pages long and you know somebody gets overwhelmed by that information.
Um, so sometimes it it's it's delivered best when an administrator or a principal or somebody in the school district can sit down and have that conversation and explain to somebody you know what exactly uh the policies say and how they are are dealt with. Um so in terms of you know how we like our
policies to uh be structured on page eight um we like them to be complete. So we've provided here kind of a a sample outline of what our model policies look like in terms of you know how we see them as being complete. uh this matches the policies that you have currently in
terms of work bylaws, administration, curriculum, instruction, so on so forth. Um our administrative procedures follow a very similar outline. So it's easy to follow, easy to connect uh and throw all of these uh you know items together. Not every uh board policy has an
administrative procedure. So there are some areas where it's it's just not necessary. Um but there are areas where we do have a corresponding administrative procedure. Um, for bylaws there there are no administrative procedures there. Bylaws are what bylaws are. Um, but there's a very specific
outline that we follow um and that we keep keep an eye on as we go through um and and update, check for changes, things along those lines. On slide nine, um, in terms of how we like our our policies to read, um, again, we do like them to be relatively
precise. Uh, we we think it is, um, you know, unnecessary to repeat the law. the law is what it is. And to be frank, laws change um and they change sometimes frequently either even with uh you know legislatively or uh with um changes uh
you know within courts, things along those lines. Um but the why, the what and who is really the role of what we look at um when we're putting together our policies, you know, why is this needed? Is there a legal obligation that we need to have this policy? How does it align with our mission? um you know are
there areas that we can emphasize within policies that are specific to and work um you know what will show that we are accomp accomplishing this objective um and who will make that outcome happen. So sometimes you'll see within policies there will be language uh with respect
to say the superintendent will designate um sometimes there's another individual within the district that provides a little bit of flexibility as to who that more appropriate person might be um and and when you're trying to figure out who who is that appropriate person um you
know to give you an example with respect to um you know trying to as John mentioned earlier um tailor to the unique needs of the district I had a conversation with superintendent recently who is in a rural district and we were talking about field trips and and the uh you know how far out do we
make that mileage, what is needed there and it was a back and forth conversation that uh we do try and have with our clients and we have frequently as to how can we tailor this to the district. Um so when we do have you know our model language we like to jump in and we like
to tailor and have those conversations um as to you know what exactly is going to work best uh with a particular school that's right on slide 10 um you know I as you might hope with your award policies is that they will be correct um
they will be in line with the law um they will not conflict with other district documents um and that they don't contradict common sense uh I would like to to emphasize two conflict with uh other district documents is that's something that we look at something that we're very confident of is what
handbooks do you have? I know there's a a document book that's implemented um you know documents that we have put together in our other services that policies look like administrative guidelines like you know something that
we're developing that can be beneficial um you know that's something we're very aware of in efforts to ensure that there's consistency across the board right because if you have documents or policies or handbooks that are consistent and all over the place it's hard to follow it and becomes difficult
um and that uh you know we try very hard to prevent that from from happening um and making sure that our policies are correct not only legally but also consistency among each other um on page 11 for administrative guidelines uh as I mentioned we do work
directly with schools um to do development of administrative guidelines we do have our own model administrative guidelines um those are uh you know relatively lengthy um but as as I mentioned you know with respect to the field trip example. Um that was something that was a conversation that
we have to say we need to tweak this a little bit toward these kinds of circumstances. Uh you know this is something that um you know we try to be very mindful of and have those conversations in terms of administrative guidelines. Um and to John's point it's those are in the weeds type details that
I don't know if necessarily had 14 in terms of 40 miles. Is that enough or is it too much or is it too restrictive? um that's something where UA can be delegated to the superintendent or to another individual to have those conversations ironing them out but nonetheless there is that governing
board policy that is there and that provides that power to have that conversation. Um I will say some guidelines have legally mandated uh content to provide those as templates. Um you know for example um the title
policy has um areas in there that have to be filled out. Who is your title coordinator? Um, you know, there's highlights that we put in there. Um, so that when it's being reviewed within that administrative guideline that can just be plugged in and it's ready to go. Um, we have all your legal uh
information in there. It's uh, you know, easy to follow. Um, all things considered. Um, so there is some legally content that we do have in there um that we be very mindful of. Um it's also that you can still go in and plug in as
needed for your for your own. Um in addition to our policies and administrative guidelines, we provide student code of conduct extra regulation of conduct and information guidelines. uh as I mentioned earlier we do like to
ensure that these things are consistent among each other that we've got uh policies that are consistent with administrative guidelines that are consistent with code of conduct that are consistent with all these other documents. Um we think it's incredibly important to have that consistency so things are different at one building but
different in another building. it causes a lot of headache, causes a lot of stress and can be confusing um particularly for individuals who may go from one building to another um to ensure that everything is being implemented across the board um as is.
So um in terms of coordinating with uh the department with us as we uh you know assist with our policy services um as John mentioned we do have a modest cost designed only to recruit actual tax um you know as he said this isn't something
that we see as grab um these are important documents they're important policies um they are something we refer to regularly within our own practice um as I'm sure you do uh within your jobs um you know as as board members. Uh you know, these are documents that um you
know, you want to be familiar with to know what we say um and how to implement them and how they're being implemented. Right. Um you know, we we pride ourselves on having a deep understanding of what is going on um not only within the community um but also within
Michigan. We do have four offices across the state uh in Birmingham, Detroit, uh Lancing, and Grand Rapids. We know what's happening with our districts. Uh we know what's happening across the state. We're able to have those conversations and to think um you know
what is what are the trends um and to have those um have that knowledge and information. Um and and we do think it's important to have these conversations cuz there are times where we run or superintendent individuals within the district uh will run into something and we'll say this is something that we need
to address. we need to implement uh you know policy and we can have that conversation. Um so we do think it's it's uh we pride ourselves on our ability to do that uh you know and be mindful of you know whether what is happening within the state of Michigan that we are specific
and in that regard one of the things um beginning March 13th 2020 our practice groups started meeting 9:00 in the morning when Governor Whitmer uh started her 183 executive orders we started meeting uh and we met every work day
since then with a few you know Christmas Eve but but we meet every uh day that somebody can if you got a conflict but like today we had what 12 people on uh and exactly like what's the issue of the day I got a problem in this district uh for the freedom information act request
how would we handle it and that enables us to be with these are people from all four offices we're in touch with developments across the state so we we believe that you help people understand what the needs are and uh and we encourage you to
say focus on the big P and and these kinds of things that are prescriptive by the law or are substantively just accepted throughout the state. Um let the administration deal with those
and focus on those things that really impact where we try and encourage our support. Anybody questions, questions or comments? No one. Um, yeah, John and Mary, they we've had
a couple discussions lately and I know that um this is probably an unanswerable question because guidance is mixed at best. Um but as it relates to um special education especially uh you know looking
at big changes to IDA for the process of OCR complaints and things like that. Um what's what is what what is that interaction between board policy law and um you know sort of where those
intersect and how policy is changing on the fly. uh you know the the type of work that this board would have to do um along with either Clark Hill or the the selected policy firm um to kind of navigate through special education
specific it's not a policy issue the law is the law is there but we we have the strongest special ed practice in the state we have three dedicated people and other people join in at this as well and we talk about special ed you know every
other day what's happened is that a year and a half ago the United States Supreme Court changed the law so that before if you had an IDA uh special education issue that remedy was exclusive and kind of citing them a year and a half ago the
Supreme Court changed that so the plaintiff's bar was all over our public school district wherever they are finding a violation of the IDA which is very very prescriptive very difficult to uh to deal with some of these situations
and if there's a violation they they're pursuing it in court. And we do we have we're representing the we represent Detroit public schools and and we right now we're engaged in five lawsuits where uh staff did not and this is why you want to you don't want extraneous things
in your policy. Staff did not follow uh some provisions of the law and the planers are looking for you know to make their fortunes on. So part of it is to the uh the law is very prescriptive. There's very little in policy that you
even have because the law is so prescriptive. The problem is that it's hard to find uh quality people to take positions. Uh for New Hor example, even Edison coming in and you have so many
staff who get hit, you know, bit um scratched. We have this throughout the state. It's one of our ISDs that we represent have terrible uh challenges with children. But under the law right now, you can't you have to still educate those students. Doesn't make any sense
to expel them. We still have a duty uh to educate them. And parents uh expectations are often realistic. And now we just we last Friday we had a discussion. The sixth circuit came out with a case that found that the school
district had accommodated uh did you anybody ill maybe Marshall did the school district accommodated the parents request for a student who was dyslexic and after the student so did everything a parent wanted but at graduation uh the
student although he understood a lot about science and and social studies he was a non-reader and the sixth circuit just came down and said that the student didn't have the ability to read and you failed them districts. So, you have to go back and make combat. That that's
that's a change in the law. That's it's just the people on the ground dealing with difficult situations need to make hard choices. It's not a a small P policy thing you can fix. It's training. Have more training uh so that people understand. And I know that you do a lot
of training in this district. the jobs have just tired and because the plan of spar smells money, you're going to expect to continue to have these issues and some of them are going to be completely I we worked with a school that had uh
one of the staff file a complaint with the ISD against the principal and the ISD said there was nothing there. Nonetheless, she complained uh and wouldn't identify what the principal was doing and uh I mean we try to have
meeting after meeting. She refused to meet. She got a lawyer. We tried to meet with a lawyer. She ended up uh she was laid off and now she's filing a lawsuit for a complaint that we never never knew. This is just a plans for trying to make a living and uh so I
don't think it's a little issue with special educ want to add anything to that. Um I think with respect to policy um we sometimes will take an approach where you know if there's a um particular legal issue where there's a lot of back and forth happening. Um you know to give you an example um we we've
seen this recently with title 9 where we had the 2024 regulations come in uh from the Biden administration. Those were implemented and effective August 1st. Um then come January those were uh you know ruled um by federal courts to be um you
know invalid. And so then we had to switch back to the 2020 regulations. Um and so with areas like that that are very heated, controversial, lots of back and forth. Um we try to take take an approach where we say, "Okay, we need to adapt to this." Um and say, you know, is
there something in the policy that we can broaden this up a little bit to recognize that we have these legal obligations? Um you know, and cover that, you know, so to speak, cover that base. uh whereas you know where perhaps the responsibility within say the administrative regulations where we
could you know go and tweak these things back and forth um of course that depends on board but I think that there's areas uh you know special rights are always one of them um you know the cases that John decided um where you know things can be tweaked to where we're saying okay what can we do here to make make
sure that we are not in this back and forth back and forth given where things are you know perhaps heated or contentious or we did we did done last year, this is a year ago now. The title N was sent regul policy for title N that would apply
whether it was the Biden rules or the or the uh uh uh uh the the the former uh rules uh and we dealt with the changes in administrative brick. So the board policy was going to remain unaffected but administrative bricks we could tweak as needed depending upon what the court
that's the kind of approach that we try and take. Anyone else? I have a quick question. If if we as a board um continue with Clark and we find gaps in the policy, what is the cost to
come and discuss it with the board and tweak the the policy or add a policy or just call if there's if there's a uh we think they're up to date right now. If you think there's a problem, call us and we'll tell you whether there's a gap or not. If there's a gap,
we'll cover it for free. I mean, if there's a gap, it's not these things are not rocket science. A lot a lot of these things um they're pretty basic uh for the most part, but was was more of a heavy lift. Yeah, I would say heavy lift. We've run
into situations with districts before where they say, "Hey, we've had this issue pop up. We like board policy." And we say, "Sure, let's talk about it. How can we craft it to maybe your needs?" um and we'll just we'll put together something um for you that can be talked about. Um but that's just a part of
flagging and saying um you know we we've got this particular issue that's popped up. Um we can put something together. Um and so we yeah we like to have those conversations. Actually this one yeah actually Mary's working on something right now uh with a district that has a unique board uh
issue uh a board governance issue that we're dealing with and changing their policy to specifically address that. Um, and we're just charging just the hourly rate for it. It's not like a lump sum and it's it's not, you know, it's it's a
modest cost. Um, so I was at it. So basically our our philosophy here is that this this should not be a we don't think it should be a money maker. So we're just covering our cost of actually complying make changing
the policies. Anyone else? No. Well, thank you. Uh, good presentation, very informational and giving up your beautiful summer evening. Thank you. So, I got I got a board meeting in Cross
Lex that I'm driving to. I know. So, roll the windows down. Enjoy the scenic ride. Yeah, exact. Yeah. Yeah. Thanks again. Okay, I need a motion to adjourn to
close session. Make a motion to adjurnn to close session for HH to consider material exempt from discussion or disclosure by state federal statutes. Second. Anybody? I'll second. Motion by Debbie, second by Heidi to
journ to close session. Should we need roll call, please? Ron boys, yes. Fortress, yes. Eaton, yes. Becker, yes. Fox, yes. Richie, yes.
Yes, DJ. Okay. Motion made support back motion. Yes. Yes.
Yes. Yes. Yes. So, um, Madam President, yes. We probably need to make a motion for our find our uh
leaving the uh I can't remember. I make a motion to support our attorney with Jimmy Patterson with his letter that he provided to us.
Motion by second to support. Yes. Yes. No. Fortress no too because I don't think that's detailed enough. Leaf boys.
Yes. Hinton. Yes. Motion carries 5 to two. Uh, new business, personnel, athletic coaches. So, we have a a long meeting. I hope you appreciate the items that we've kind of put together to one answer questions and
two, move us forward into some communications tomorrow night. And so, it was requested that we supply to the board of education the fall coaches or all the coaches that we have. As you can see, we have some uh TVDs that uh our um
athletic director is interviewing for and um and I know he's been in many interviews trying to finalize this up. And um so there it is. Those are the coaches we've given to you, the experience that they have for their resume. That's done by uh Miss Kales and
Miss Atkins. And then also um you can see uh down here um you know the positions that are open. So we have experience position category from the contract that we've given you before and um you can see the pay that they receive for all those positions. Those are those
are all determined inside the teachers contract. They are all these these salaries are all part of the schedule B in the teachers contract. So we don't just make it up for anybody. It's, you know, this many years of experience, you get this. This many years of experience, you get
this. It's all negotiated. I do have one question. If for some reason, like say we don't have JB football, what happens to those coaches? Are we just They continue because then you have more coaches at the football level. Really, the JB and varsity all work together to
begin with. And so you um they split off. And so those are the coaches that would go and they get paid a little less than the other coaches do, but they will continue to work with the kids. So, we have seven total coaches for Yeah, because they've already been they've been going all summer long. The coaches have
I have a question. Um, I know that there's some teachers on here that coach and then there's some people on here that are not teachers that coach that are making more. Um, like the varsity football coach and the varsity varsity basketball coach. Why
are they getting paid more than the teachers? I'm sorry. They've been doing it here for a while. Uh because they that area or that athletic event um they don't have the experience or the I mean it's set by
sport by person of experience. So for example, let's just say I've been teaching here 10 years, but I only have four years of coaching football. Someone that has 25 to 30 years of coaching football is going to get paid at the at the top. So, it's by sport, by your
years of experience coaching, not teaching coaching. Okay. I then I'm a little confused cuz the varsity soccer coach was a soccer coach, girls soccer coach when my daughter went here and that's
been six, seven years ago. and he's making $1,400 less then because varsity football is given a higher salary than a soccer coach per the negotiated agreement and pretty much per anywhere because it's a longer period of time and uh that just those
are the salaries that are that have been put in but even the basketball season doesn't last that long. These are your negotiated agreements that you all agree to in the contract when we shared it with you. And so this is pretty typical and what you see in other school
districts and how it's set up. Football gets paid the most. Each sport categorized one to five. Is that how and it's been there for way before us, right? We just tried to up it a little bit in the last several years.
How do we determine if a sport needs assistance? That's a good question. That was one of the things last year that I started having a conversation because some other sports asked for assistant. Traditionally, the people that had assistance are in the contract. Um, and
we talked uh last year about um trying to set up some clear criteria for when people come so that it it listen, football's got all kinds of different parts. You have to and that's a huge safety issue. So you have to have several coaches. But in the other areas, we talked about trying to look to see if
other people have a parameter that would help facilitate us understanding who gets a coach and who doesn't. So is there so like on the assistance for football is is that based on the number of students that are participating?
No, there um that is kind of the set amount you've had. You have you have to break football down into the various positions. And I have to say traditionally football has already always had a variety of coaches because you can't just have one person on the field with that amount of kids and then
separating them into offense, defense, and then Yes. Yes. You you need that to run a football team. Anybody else? organizational chart. Just glad to have that. Yes. So, um this is our first piece on
our organizational chart and you you can see um how uh we have broken that down and pulled um different positions underneath us. And so some changes to be highlighted is that um transportation, food service, and custodial and maintenance this year will reside
underneath me. and we will move that to Monica piece by piece after an extended period of time and giving her the time to continue to build uh the business department as well as uh do some budget changes in the way we do some things. Um another change uh that um occurred as
you can see uh Carla Gresley is directly under teacher assistant of teaching and learning. Um, we had a request to develop this by building. That is not something that's in our capacity at the moment, but we're
talking about how we could perhaps put what building principles this year will report to who. Um, and then click on that and it'll click to the building. You can see the breakdown, you know, by principal, what have you. I want to remind you that that is in our policies
and that is in our um uh our protocol for students, our student handbook about who goes to where, but we certainly can can add that. It's just going to take us a little more time because we're more focused on our budgets and grants at the moment.
Any questions about the ORC chart? That isn't that's not going to require a vote. No, this is not a vote. This is just for your information. Yeah, it won't come to you next week. So, if I'm reading this correctly, the
food service director reports to Greg Richardson or the supervisor? No, they all report to me. All those positions report to me. Okay. So, so I was going to ask the early childhood supervisor is under Charles Pus, but that's not necessarily
Oh, no. He Heather should be moved over one more under Stephanie. So, thank you for pointing that out. Chuck is not. Well, I was wondering a new a third additional job. Chuck, would you please supervise early childhood? Nope, that's a miss. Thank you. Breaking news. Thank you.
Um, the asbestous person. Good question. Um, I have that on my desk right now because Jason was the asbestous person and I'll need to undergo training to be the top person then the check. So I have it on my desk to call and speak with them to talk
about what it entails and who is it in most districts and go from there. And the sex education advisor since Dr. Cousinsky went to Dr. Dage will be splitting up that uh among herself and the teacher leaders
and we'll get back to you on who's going to do that. Wellness will be done by HR. Um that was already in the wellness job description. So Stephanie, Stephanie, if you look underneath the ORC chart under assistant superintendent of teaching and learning does have
postsecary, she does have um the sex ed, the reproductive health and physical education under her job title there. Okay. Anyone else? Uh non-union pay increase. Great.
Um so we went through and uh went ahead and did uh the 3% increases. Uh given in this time and the amount of activity that central office and other people did, we put 3% and it's figured into our savings and cuts that I'll share with
you earlier. And so I split up the administrators and the central office staff. I figured that might be something for conversation for you guys. But this first uh amount is 3%. you can see what they're paid this year with what a 3%
increase would be and 25 26 pay. We did look out there and a market general market increases in the educational field across the country is 3 to 6%. And I would garner that some of those 6%s are because people were behind and they couldn't get staff and they had to
increase to get staff. Um it is difficult to keep your staff intact. So, I encourage you to consider um making sure that our our people are are compensated um for the next school year. Comments?
Um I'm I'm just going to be honest. I'm a no on this. We can't get I mean, you want us to make a decision on this and we're running at a deficit based on the information we received. I just think it's an irresponsible decision to give
raises when we don't even know where we stand. Well, we certainly have an update for you and we'll be speaking with you um at a later time in the meeting. This is this is for a vote next week, but thank you for that. I don't even think it should be a vote.
I also should It will be a vote. It'll be a vote next week, but this is committee the whole. It's just time for you to ask more questions and information you might need. I thought it was also to say what moves forward and what doesn't. Oh, you certainly could decide for
something not to move forward, but I would highly encourage us to move forward our salaries for our staff. Um, even if it you might end up with nos. I'm a no on it. Also, when we have the deficit that we have, um, districts
aren't giving raises. we have a president of the United States that's cutting all kinds of uh school money. Um I it's just not the right time. And we gave 4%, we gave 5%, now we're back to
3%. These people are not in classrooms. They're not eye to eye. Um as on part of the deficit in 2015, we didn't spend any money. We didn't give any raises.
We had 169 people that lost jobs and in 2010 you mean before I or 2014 before I started? Yes. Um but our budget I looked at it today online. Anybody can look under
transparency in 2324 we had $5,977 I believe it was in the fund balance. Now that 5 million in the fund balance is gone and we have 2 million and something in deficit. So I think that the financial at this
time it's just not feasible. So um I think it's also important to not have people want to leave us. I mean when you look at it is 13,000 over the whole year. One of them are grant funded so we don't have to worry about that which is wonderful. but to look at keeping people
here and not having them go elsewhere and having to rehire that spot at potentially even more of a cost if we lose someone that's already here good at a lower cost. I I want to also share with you that um
we have cuts and pieces that we'll be sharing with you and then looking for other things that you've done that will bring us to a a fund balance um going through and there's also a change that we believe with uh other documents that have come in that we will not have when
the audit's complete it will not be a zero uh fund balance. So, just want to say that we've put in the work. Administration has given up um positions. Chuck has taken on other positions so that we can make sure that our people get raises because uh every position is just equally as important as
a teacher because without these people, the teachers can't teach. So, I mean, and I appreciate it's my job to support and fight for our our our staff. I respect you. I respect that and I respect what Monica says, but I also think like last year when we gave her 5%
that set of presidents that all the unions wanted 5%. They were very very clear on that and I believe the teachers union is up again this year. We're going to they already got 3%. So this is our teachers are getting 3%. Our pair
professionals are getting 3%. Our custodians are getting 3%. We have to negotiate secretaries and GSRP because they're forming a new union. And so this is just giving those people that have done extra work and again we've given up positions where we're doing extra work.
It's giving them 3% which is and our salaries are already far less. So to help me understand the 3% is the teachers are getting it for for this school year coming up. Yes. the teachers, everybody. We
traditionally, and certainly this board can change it. Everybody got the same raise. We did not give different raises. And so everybody got 5% last year and this is just continuing so that everybody gets 3% this year. Then we will negotiate and in that time when it comes time to negotiate in February,
March, we will know differently about what is happening. I'm not panicking about all the conversation that people are having out there about cuts because I know some of those those portions that we have. So, for example, we've already
gotten our title one. I was on with uh legislators today. Title one and special ed is not being cut. It's funded at the same level for this upcoming school year. We title two, three, and four is still not determined. It doesn't mean that it's gone. And that's 150,000 for Hazel Park schools. Um and so I also
we've done a tremendous amount of cuts which we will share to you that are suggested and then we'll be asking you to share your cuts which will find us in a in at least zero or a positive fund balance for uh the end of 2526 and that'll be our job all year long and that is with the 3% increases for these
individuals. Can you correct me if I'm wrong? When we talked last year about the 5%, didn't we make mention of this 3% then too? Like in the in the contracts that were negotiated, so the teachers were given five and then three and we purposely three is pretty standard of a raise in
the educational field right now and we are quite stabilized and so that's why we took their steps so that we knew that at least they could get a step every year and get a 3% raise. Um I'm sure that they'll negotiate more. Health costs are going to go up, other things are going to go up, but right now we're
just trying to equalize this to our staff that are very well deserving of a 3% raise. I just think it's very irresponsible of a a district that's in deficit. Madison Heights came out and they have their plan all in place where they're freezing
pays and um stuff and we're just I I spending and giving raises that Miss Fortress I would absolutely agree this plan should have been done in February. Unfortunately, it wasn't and we have a plan in place. We are not
going to be in deficit at the end of the 23 24 school year. And so I want to make sure that that's held to the community and to you guys as well that we were told that last year too when we were giving out the 5% raises that we want to be in the position that we are in now and we are in this position.
We are we're not in deficit. So what does the public perceive when they read a budget on our transparency page that says we're $2 million in deficit? It's a budget. Sorry, I apologize. Oh, no. That that's
okay. It's putting the cut before the horse. You can put it on the agenda. The board can vote and decide um next week. I think it's irresponsible. We have Oakland schools coming in right now to help us. We're going to be looking at at
somebody else coming in to help us. We're on the watch list for the Department of Treasur Michigan Department of Treasury. It seems like magic that in a month we're not going to have a deficit that's just hard to work with when we have we have to make a a
monthly report to the Michigan Department of Treasury. It and in fact I have a letter that says that they predicted the next two years we were a stressed school district that would be looking at deficit. That's in
Michigan Department of Treasury. It's in writing that that's what we can possibly be looking at. So, I just do not see raises at this time. I a stressed district, Beth, means that you're under 5% of a fund balance. And we've been there before and and we have
a piece in place to speak with you today and other areas for you to look at that will bring uh items in line and move us in the right direction. I have a quick question. So, this says that it would be effective July 1st. Yes. So
if we postpone this so we get the results of the auditor until whatever whatever they will still get that money effective July 1st if we vote on this and say in October they just don't get it right now they just you'd owe them back pay you certainly could we we did that one year um when we were moving oursel out
of deficit we waited until we didn't wait till the audit we just waited until state aid came through and what the state was giving us that that certainly can be the will of the board I think that would be a better because then by the we the state doesn't even have their budget then still. So, uh I'm
not saying it's going to be cutter, it's going to be more, it's going to be less. I'm just saying that since it's not even in, I think that we should not vote on any raises right this second or next week because then if we wait a little
while, maybe more answers from outside entities would be available and we can see what is going to be actually happening as opposed to guessing. What would be the harm next week to table the item the the two items until
after we re receive the audit and then that way it's always on the agenda and not forgotten about. I mean you certainly as a board can make the decision. What I'm saying with this amount and with all the cuts that we are presenting to you the this increase is figured in here and these are
individuals that are having to pay for higher cost and it is a very small raise. Um, it is also why I separated administration from the um, individuals that make a significant less amount of money. Um, because I thought that there might be an eitheror situation for you
so that those people that are hourly employees could go ahead and get their raise and then maybe administration who make a little bit more money would could wait until that time if you so chose to. But as I said, we'll have a plan in place to show you. And then at the August meeting as well, we will have an
update about where we are. um from some of the work that that we've been doing uh as well. Well, we have some food for thought, let's put it that way, until next Monday. Right. Are that's good discussion. We're having good discussions.
Is anything included in A3, A4, and a I shouldn't say anything. Any people included in A3, A4, and A5 subject to the increased costs in their health insurance that have been hold? There are no increases in health insurance yet. Okay.
So, um I asked uh Mrs. Kales that today. We'll hear about that in August, but I was on again with Elizabeth Shkin today and she said we can guarantee that in November that uh with the changes that are in the big beautiful bill or
whatever the name of it is that um everybody every one of us around this table will get increases in health cost across the board. Um that's going to come with that. So, um, but we still have an amount that's, you know, end of August. Yeah.
But then, then let me clarify that again. But then in November, no matter what your costs are, mo you will most likely see another uh raise that will happen immediately with this. I don't know if that's true or not. That's what's in the big beautiful bill.
Did I say that right? Beautiful bill. We can probably it is certainly a bill that we have the same thing for the central office pay increases and um on the next one and they are 3% raises.
Carla's is covered totally in the community schools grant it is she specifically stated in that in order to run community schools you have to have a community school and director and so we uh in the grant put in for 3% raises. We didn't hire our people uh earlier, so
they didn't get 3% raises other than Brooke, who's been here several years. There also is an included for Crystal uh to increase hers more than 3% to the 92,000, which is um below the average and at the average across um salary. So
if you have 3 to 500 people working for you, the average is 915. If you are 50 million budget, the average is 95. uh if you have a number of students 22,000 to 5,000 it's 91 and if you are in Metro
Detroit the average is 108 and so 95 brings her a little closer into what a K12 business manager would be making given again I would say that all of these people um have stepped up and done a tremendous amount of job and work uh
for us um especially over the last five months. What percentage is 5,000? I think I I figured out, but I didn't I didn't do it. Scribbles on this. I think it's like 56 or it is, but it brings her up into line with what we promised as she's finished
uh a uh one program with um MSBO, her business manager certificate, and she's in her second year with the ISD under Terry Lee actually, who uh came out to visit our school and then um is finishing her master's degree as
well. I was considering pulling her off this because she would be the one I would give right now since she didn't get it last year because she was new and and she's done so much schooling. I don't know if we can do that for one and not all breasts. But would you like me to put that separate from these next week? I think so. For what's that?
For crystals. For crystals. Um, I'm just saying that would be one I would consider voting yes on because she did get it last year and she's finished all the schooling or not all. She hasn't finished all this one, but she's finished a lot of the schooling.
Maybe put that separate. Um, also on the one for the um non-union, you have the security guards in there, too. But no, this is separate. That's that's the next motion. Okay. But it's still on the one.
In a little paragraph at the bottom, it says, "We are also seeking an increase for security guards." Hold on. Um, the letter for the non-union pay increase. Yes. Yeah, that should come off. That's in the next motion. So, that should come off.
We'll remove that off because that motion, that increase is on the next. Okay. That was a little confused when I was reading it yesterday. Why is Webster's principal um Webster supervisor not included with the rest of the school
administrators? Uh because it was a supervised position. It used to be a position that wasn't even an administrator and we moved that into administrator and we started paying it and so it's being paid as a principal. It's just not in the union. And I'm sure they'd be happy to take it
in the union if we mentioned it. I just Are we all set there? Are we I hear my direction is to bring that back, but bring uh crystal separate in a separate motion. So, we'll add that. Okay. Um so, we're on buildings and grounds.
No, we're on uh changes to non-union contract. I thought that's what she just said about this. No, no, there was a there was a note on the original one that says non. So the union the um this is is um in um this is
wow is approving the non-union contract which would include the vendors having a 3% raise. A reminder that vendors is MCA and invest and they both approve this. This comes out of their dollars. So their state aid comes in and we pay
their teachers and or their staff and this comes out of their dollars. So it's not changing. it just takes more dollars away from them. And then uh the security guards, we stepped it up into a step four and um then uh just increase the starting salary just a little bit. We're
really struggling to get security guards and so we're hoping that this will help us a little bit. If you remember, we used to have the same um rate for all security guards and then they were upset that somebody came in, they've been here for a while. So um we decided to add
Christie added that fourth step. Since since the vendor affiliate alternative staff is paid by MCA and Invest, can we have those on a separate item too because that doesn't affect us?
Well, um we could let me think about how to do that because um that's within our non-UN contract and it is our employees. So just um uh let me think about that a little bit how to do that because this is the change you're voting to change our non-union contract if we remember
when I came there was no non-UN contract and we developed this over time and they're part of that in this contract. So let me think about how to separate the two. the only um amounts and it used to be
GSRP is in here but GSRP has requested to form a union and so we'll be negotiating with GSRP and associate teachers. Okay, are we good? All right, buildings and grounds and the first thing is the web building. Yes. So we this is done um or being done
shortly um and uh we talked with you guys about this before and we brought it forth. It is not a mandary mandatory bring to you. But again, that's that small P which is our practice that we do and that practice is uh it's over 5,000 we bring to you so that you're aware of
it. It may very well be that we can put this in the syncing fund. Um as a matter of fact, I believe we can there'll be dollars to go in here and it would be an appropriate syncing fund cost. Any questions as for the pipe? Is that for the pipe?
Yes. Yes. Okay. Summer work update. Okay. You have in front of you a document with the summer work and what we tried to do is Greg is out coaching softball. Um so I can't uh so he can't be here. So we went through all the items that has been done. So just giving you a quick update at Ford. We're about
70% completed. The gym floor has been redone. You can look in there. It looks beautiful. Mulch has been added to the outdoor areas. And we've ordered se ceiling tiles to be replaced in all of the buildings. We still also need to do backflow prevention maintenance for the year, which is a mandated thing by our
cities that we have to complete. Advantage, it's clean over there and ceiling tiles are going to be replaced. At the high school, they're about 70% complete. Both gyms have been refinished. Um, we're starting, we've had some air conditioning repairs that needed to be finished. Mulch is going to
be added out there as well. Um there are some finalized things for the doors that need to be replaced and that'll be done on August 2nd and then we'll have that final payout out to them. Um ceiling tiles, we've replaced the carpet in the athletic office. Um it should have been replaced when the fire took place in
there and it was not. Um sounds like what did we do when we had the fire? No, they did not. And it was quite um disgusting. So uh I did get that replaced as well. And then of course we have backflow. Um, uh, let's see. Then we have the next one
is the junior high. We've had some air conditioning concerns over there that have had to be replaced, uh, as well. And the auxiliary gym was done. Next year, the main floor would be done. The roof and boiling repairs are needed. So, we're going to have to look to cost that. We just cannot seem to stop that
junior high roof from leaking. And so, we may have to do a larger repair on that, which I believe we'll have some scing fund dollars when we talk to you about uh what we need to do. Um, Bev, do you need some water? She just took a cough drop. Hey, Jimmy.
Maybe in Jamie's office. Water. He's going to bring you a drink. No, I'm going to just keep talking while you're coughing. And um, so we're going to have to have some boiler repairs done. Um, also the second floor of the junior high, the tile is lifting that was just put in and so Greg has called the
installation company out to repair that. Um, and then our teachers are moving all over the place and so we did make an agreement to give some hours for the teachers to move their items. Given the new teaming process, everybody had to move. And so, uh, they are given the
opportunity for us to pack them up, not meaning us, but meaning our custodial and maintenance and or come in and get paid, uh, a set number of hours in order to do so. I think was up to four hours that we made an agreement with the union and they were very pleased to do that.
Uh, the boiler repairs, uh, were started last week and about to be completed, and then the backflow. Um, at web, we have about $5,800 worth of concrete uh, repair that needs to be done. Um that too could be taken out of the sinking fund. Um the basement repair invoice
you've received. The gym floor will be done next year. They're about 50% completed at web. Mulch is going to be blown in. I think they were there today starting to blow in the mulch. Um ceiling tiles need to be replaced. And then we have as part of set they'll be
uh doing an inspection to our playground and then of course backflow um inspection. Then at Hoover they're 70% complete. Can we stop so we can ask questions? Sorry. Yes. Sorry. What kind concrete work is being completed? It's not being completed because we
haven't given that to you yet. We're saying it needs we have an estimate of $5,800 worth of concrete. We have about $25,000 worth concrete across the district that they went around and checked uh where things really need to be completed. We were waiting for the seeking fund amount to bring to you to
do that. Wanted to see where it was. Where is it at? Um, I don't know where it is at web. I have to be I have not I did not go with him. He had him walk around. Okay. Um, gym floor at Hoover Bulch. Uh, no
major building projects are scheduled for the summer at Hoover. I would like to consider that if we have syncing fund to go ahead and work on replacing that sign. I know that was our next one and so it would be nice to do that step that we talked about in the sinking fund. um insurance for playground inspections and
backflow. Um mulch will be added. An air conditioner motor was replaced. Ceiling tiles were replaced. Um and that was at United Oaks Webster clean. No major repairs. Uh ceiling tiles and backflow. You can see
the same thing. There's about $15,000 worth of concrete that has to be repaired at Edison. I'm not sure where that is either. uh neighbor complained about a trail that was used to have rocks in there and uh that was causing a slippering hazard to walk through. Greg
actually took the trail away and we're seating grass at that point uh because we removed the rocks given the fact that the kids were throwing them uh and so we removed rocks from all of our playgrounds at Edison. Our John Dardon work is uh going to be
complete. We met today with the swing installation and actually John Davids did a drawing for free for us there. Um, we are going to have to spend $5 to $8,000 to prepare the ground inside as opposed to originally they were talking about putting concrete in and a fence
which would have been about 20 grand outside. So, we're going to do inside. Um, I will have a quote for you next week on what it's going to take cuz as soon as that gets in, the the swing will finally be placed in and then they'll blow off. Is this a swing from 18 months ago to two years ago? Yep. Uh, it was last summer that was
purchased. It seemed longer to me because I was frustrated. But I met with them in January and we had a plan and unfortunately nothing went forward because I wasn't able to uh move forward on that plan. Invest inside. You mean inside the courtyard?
In the courtyard. Yes. And uh we're taking we're going to have to so there's a burm inside that courtyard in the back. So we are going to take that berm down and move it towards the area where the the um concrete is. We'll have to cut out a little piece of concrete because there concrete there is side and then he has to dig it down one foot and
there'll be a black mesh that'll go around and then we'll blow one foot of mulch in there. As soon as we get it cut through free then they'll come and put it in immediately. So my goal is for that to be done before the beginning of the school year is really our push.
Um at invest uh partners are um planning uh partners and architect uh did a design unbeknownst to me for a soccer field as well as a tennis court. Also they did for a science lab and the greenhouse that hasn't been put up from almost 2 years ago. And so Greg is
working to try to see if we can find someone to put the greenhouse up this summer with a cost. And then partners in architect did design a soccer field. I don't believe we have the dollars to install a tennis court at this point in time, but we certainly could look at
costing out getting that soccer field done. They were told that it would be done with CO dollars. Um those CO dollars are long gone and so at least moving forward uh would be appropriate. It would cost 180 to do 80,000 to do the science room that was drawn out. Um so
at least getting that soccer field and the and the greenhouse would be a good step this summer. Can I ask a question on that? Sure. I know back when I first started on the board, we talked about removing the playground equipment that is um attached to that invest invest Roosevelt
school district as it's unsafe um and it's still there. That's where the soccer field will go and so that's part of the removal. Our guys will take the equipment out. So, since it's an old slide, I'm going to say from the 70s, maybe even the 60s,
there's no guards or anything. If someone falls on that are is the school liable for it? Um, set will be going around and making. So I think it would depend on um I don't know what the
claims would be Jimmy from before if it was there before different rules were put in place or you know I would really have to talk to setse about that for liability of that. So we would we would receive the same protections that we would have received 10 20 years ago the governmental
immunity piece is still in effect. um it could be considered grandfathered even though it's probably hazardous set will included that in their evaluations historically because they do inspections and they look at that
you could be sued by anybody. Yeah. Um, do I do I recommend leaving some a hazardous piece of equipment or something that you look at some of the older pictures um that could be perceived as hazardous that don't meet today's standards? No, I wouldn't
recommend that we we keep that because you look at the equipment we probably all play on at some point. Um, and that equipment that I played on is still at my elementary school who has new buildings being built. I just I would want set to give us the guidance on whether it's out of standard or not.
Um, while we might think it's out of standard, they may not. Um, I can't say that they do or they don't, but I we haven't had set come in even though we talked about it several times. They are processed doing that right now. So, would they add in best after that?
They're doing all of Yes, they can. Yeah. And when's that they're coming in in August? You said before school starts, they're coming, right, Greg? I can't answer that. Greg is working with them to bring them in. Uh Jamie, I don't know if you can answer that if that's been He just said it's being scheduled. He's
waiting on the call back with the schedule because Jamie is acting as his support secretary as well. And it would depend if it's been well maintained. I think it's no different than some of the slides we see in our parks here in Hazel Park.
I have a a question. We have a lot of repairs to air conditioning and so on and so forth. spoilers um groups. What's the is a train coming in? Um so we haven't moved forward on our energy bond conversation with all of you
because we were waiting to get some of the budgetary things cleared out. We have to walk in the right direction and in order to do that you use some of your scing fund. And so until we got a handle on where our closeout was for the end of the year, we did not uh uh move forward
on our conversation with Train. Um you know, it would have been pleasurable for Train to get that approved in June. We're now going to be looking at August to have a conversation with them or even October. So if they did something, it would probably be the next summer. Um and I also at some point in time will
talk about the board's will to look at a bond but if you remember it was um portrait of a graduate being finished which we now have to push out till September October then from there developing a strategic plan and from there having conversations around to
develop that strategic plan what things need to be done and so we are looking at the next drop in our um property taxes happening in 2026, 2027. And so we would look for
a bond in 2027 to go along with those drops to not um you know increase property taxes to get about $110 million bond. And we'll talk about that at another time, but all of the air conditioning and things would go with that and with train. But you have to pay
for this. It's not free. No, but I thought we voted to give them money. No, we did not. We the only thing that we did is we worked with them but there's been no vote for train. They haven't come back yet. They presented what an energy bond looks like. Right. And I thought it came back
because we were originally it was like virtually no cost based on the savings and then if we gave them some money. We did not. We could do more or something. We did. Yes. If you you're absolutely correct how it works, but we did not make a vote or make a plan. We have some stuff that they worked on but we didn't do that. We
discussed knowing that um there's really some HVAC and other building needs um if we were able to commit 2 million of the sinking fund of future dollars how much they'd be able to get done but we have not revised
we did have that discussion I'm not okay no and we um have not brought anything that they came and presented to you but we didn't present anything yet I don't think that was done at a board meeting where we talked about the $2 million at all? No, it it was it might have been
discussion, but it was not an agenda item that we were going through. We didn't vote on it. It was just discussion. Okay. I'm I'm like I know. I remember it. We definitely want to look at that, but we need to make sure that we know where our sinking fund is and what projects we also have coming up that are going to have to be done. And we're going to have
to leave money in the sinking fund for air conditioning, roofs, um, and boilers because they're dying in the district. We we knew that. All right, the great report. Thank you. Well, thank Greg and Jamie who sat with me a couple times to go through that. That
was very informative. Very good. Um, Jardine Air conditioning. That's next. So, we have a bond in there or a sorry, a quote in there for you for 185. He's working on some others. This um is air
conditioning for one room that uh needs the air conditioning for our students with special needs. When you run a center program, you are expected to keep your buildings up with the carryover dollars that come through. So that's why you keep that percentage fund balance,
9% fund balance that you have because those dollars are expected to do items that need to keep upgraded for the students in that program. Um we do have the fund balance, appropriate fund balance and the special ed fund for that. Um, however, um, what would happen
just then is you just get less monies that could be carried over into the general fund of the district. And so that you're looking at me, so I'm just going to make sure that I'm explaining this well. We get we get we charge this amount for the center fund that goes through Oakland County. Then it comes um
back through P18 funds and then we say this is how much the program cost us. And so the extra dollars you have to have a certain amount in a fund reserved for any work that needs to be done and then the rest of that can come into our general fund. So you make you know we charge some building and operations and
maintenance and such. So the what just happens is the fund that we have that might have had 9% might have 8% and we have to bring it back up to date the following year to the 9% and that means less money would just come to the general fund in the following year.
Special edi finance is not fun. Um, Oakland schools, they put aside a certain amount in their budget for renovations than cuz we've asked for them uh for the bathrooms at Chardon that didn't get done. But yes,
um, since that's a smaller amount, we can't go to them for the air conditioning because we have center fund money that's expected to keep up. When we went to them before, they said we have center fund money and we're expected and oftent times those renovations are for new program development. So, for example, a few
years ago, Lake Oran opened their own ASD program and they had dollars to help them open their own program. So, so it wouldn't cover air conditioning. That was my like could we get a little extra? We can only hope.
Okay. Um, financing. Well, the next is Acra School improvement. So, um, correct. Did I miss it? Want to see financing? Oh, yeah. So, ECRA, ECRA is the organization that has
helped us develop a three-year long-term uh plan that we can now use the system with three years of data that's in there to look at specific students growth and areas of growth. We signed uh a long-term contract with them, which is 22,000 for the school improvement data
analytics side and 5,000 for our strategic dashboard that's on our website. And so this is um I put the contract in there because I thought there might be questions about that, but um it was the the long-term contract was approved by the board of education.
Was last year or first year with do working with them? Yes, but we were able to get our year before data. So we have the three years now. So it really is going to be active and strong for us to be pulling some really good analytics from there. Okay.
No, no, I do have a question. Is this $22,000 a year? That because this says renewal, right? We recommend you renew it. So, it's $22,000 to renew it. Yeah, it is 20. Yes, the 22,000 is the data data analytic system and it's quite indepth uh with data that you can pull by
teacher, by student, um by building. And then the strategic dashboard is 5,000 that puts the dashboard up on our website. So, yes. Okay. Anybody else? No. Summer school
extended day activities. Um I'm just going to keep going. Uh these are all things that were approved in the grant or paid for by grant dollars. And um fortunately unfortunately they didn't come for approval. And so when they came to me to sign the agreements, I said that needs
to go to the board. They're just going to the board for approval next week. However, this is totally grant funded by the discovery grant. But it's large and I knew you would look at the check register, Debbie, and say, "What was that? What was that $22,000 payment?"
My job. So, I'm just trying to get ahead of you with your questions. I still might ask, and I probably won't remember. And I'll tell you to refer to C2 of Committee, the whole, which is easier than writing it out.
Um, keep keep on going. I guess the next one is just the great start readiness. we um just continue to participate in this uh great start readiness program. There was some questions right how money is given to us based upon our numbers of allocations
they're giving and then mid year we have it on our schedule to do an update to see how many students we actually have to make sure that we don't get dollars that we're going to have to give back. So you saw in the check register dollars that we had to give to them because they overpaid us because we didn't have full classrooms and we tend to not have full
classrooms. And so um we'll be looking at you utilizing some of our other four-year-old paid tuition classrooms to try to move them to GSRP to fill those classrooms up. I was just going to say which one is more beneficial to us financially if we put the kids in GSRP or the ones that we
run? Yes. Um, so when I say yes, yes, JS, JSRP, no one has to pay for it. But oftentimes some of our um, preschool academy are DHS and so then we get reimbursement for them as well. So that's why I said yes, it there's a
there's a balance that goes into play there. It says in here that we must maintain a a budget for them. Um, I'm just kind of curious if we can possibly see what the budget was last year and see how much and what happens in the GRSP program.
Sure. We have a budget that we have to turn into the ISD. Uh, and I thought we might have given that to you last year in a grant. We can go back and look. It's updated several times throughout the year. Anybody else? Go on to number four. That's our FMX renewal. If you remember,
we got rid of school dude, which was more expensive. And FMX does more things that I hope that we start to utilize uh even greater. And that is it has inventory. Uh we do some of the inventory that's on there. Uh it is fixed so that people can they just needed to follow the right directions,
which is if you are an outside organization, you have to make an account uh just like you did with school dude in order to do that. And so I asked Brad to clarify that a little bit more on the website. And I hope that helped. Um but uh we would encourage us to do this renewal. Um and we will continue to
even increase the amount of usage for this. So this is where that outside organizations go to sign up to use the building and inside and asset tracking and then we'll move on to equipment tracking as well which we need to do for our title grants. So just for the for people out there
they have to make their own account through this with table parks. You can see you they've got to use their own email and you'll see there's two different ways. If you have a Hazel Park email, then you go one way. If not, then you have to create your own using your personal email.
And just to add to it, I believe it also um includes uh work orders for the tech department and for the uh custodial department. I can see Brad over there. I can read his mind. Um, but yeah, it also includes
that and they probably can get a percentage of what was done, uh, what was broken, that kind of stuff, which would be nice. Yes. And I can see all of it happening as well on the calendar. So, if I want to look and see how many work orders have been done, I can go in there and look at that.
When teachers complain, I've had this list in there forever, I can also go in there and see when the dates were. School dude didn't have that, did it? Not to this uh effect. And many people have moved away from this. Uh when I was um at home, I this came up and a lot of
people are transitioning to FMX from school. Well, for about 5 years or four years, Brad saved money for the district and we got a free well not free. It was free at first, but then we paid like $2,000 a year to have this program do the same
thing. But um it was very limited to what you could do. So, you know, you can look back and say, "Okay, we actually saved money from previous years." And this is also a renewal. Um, it is a renewal, isn't it? Is it $10,000? Yes. Yes.
Everything's so expensive. Everything's expensive. Okay. Number five, set insurance. We added in here for today for your preview, and I'm not sure if it's at the table, the renewal invoice for sets so that you can see. Uh while the renewal
did go up, we will get 125 for members in good standing. So if you pay on time, you get a little of the assets back. Um and so this again, insurance is going up uh over and over again. So I have a couple questions on this. Um on the sheet that was attached to it, they
said 2,25 um coverage changes and under property it says therapy dog accidental death. Isn't that in the handbook that the owner has to that
provide that? That's if it was a district therapy dog, not um an individual that owned it. I don't know how that would work. Yes. So I actually I do um you have to have as part of being you have to have your own insurance. And so for example,
Rocky's covered under my property insurance. Um that that he's covered under that. So it would be a personal liability insurance. So why do we have therapy dog insurance? That's that's part of what they offer. So if we owned like Lampere owns the
dogs themselves and so it would cover under there and I think they've added that. So these aren't changes to our district. These are just changes in general. They're Yes, she was giving you information. Monica was giving you information on what sets does. They would provide if we had therapy
dogs, they would provide that additional coverage as part of our policy and that was new this year that they put in. Okay. So, I thought I was under the assumption when you gave this to us that this is what the changes were into our policy. It's what they change what they cover in
their policy and probably quite frankly it would be a cost to us because they don't separate out like you know oh um only Hazel Park doesn't need the dog policy. It's part of what they offer in their policy as a whole, but we don't have that because we don't
own any dogs. How large is this invoice? Uh, it's in there for you. I did not see the Oh, I'm sorry. We didn't copy it. So, this invoice is is huge. It is 373,654 and last year was 393 or
Yeah. 39. No, I'm not talking I mean page wise that we can look at the actual invoice. Uh, it's just one page. We It's in It's been uploaded into board books. Yeah. I noticed today that the invoice wasn't in there for you to look at and I didn't think that I figured you would
want that. So, I'm just cuz this So, this one is different. This says it's 372. What did you say? Okay. So, the invoice here, hold on. Now, I got to find it again. The renewal
invoice is uh before our discount is 393 320. The cost is $373654 uh with the discounts because we're in a pool and then we will get $12,585 back if we pay this on time. And that
was the 372614 which is what this says. The reason for the thousand difference is um there was a line for builder's risk which is something we're required but that was for doing the bathroom um bathroom upgrades which is done is
completed. So um they removed that from the from the policy. So it be 373654 minus $1,040 minus $12,584. I'm just saying is this bottom line 372614 not correct?
Um it is correct. Just the invoice doesn't have builder risk off. Okay. So this is the amount we're paying 37264. Yep. Okay. And it certainly I think that might be something that we look at. We went into set seg 10 years ago when Dan Ramsez came in and it brought down our cost.
Unfortunately, one thing that causes us to have a greater cost is the fact that we have many people that get injured in our special ed programs. This is not workers comp. This doesn't include workers comp.
So, I'm just curious like they say you should review your your insur like your own personal insurance every 3 to 5 years or something because insurance companies just raise rates and raise rates and raise rates and then you go with that one for years until they
raise ridiculously high. Is that the same for the for like this type of insurance? Should we be looking to see if we can find a cheaper? Yeah, I think um we're due to go out for a bid and see what our options are. Um prior to doing that, uh I'm going to be meeting with
our agent in I think August and we're going to look at our deductibles and in different um levels of and uh see if we should make any adjustments there. I think um that was kind of what I said earlier and I apologize if it didn't
come clear is that in all of our items it's time for us to like you're going to want to look at your auditor and vote it out. That's what we did when I first started 10 years ago is we looked at all the different areas and bid them out to look for ways to save. Okay. The next is enrollment cap for the
MBCA. Right. So MBCA is um all charter schools or online schools are finding that their enrollment is increasing. And so this is a a request to increase by uh 400 students and to give a superintendent the ability to make that decision um and
not just say if if in these line items, you know, uh we're going to go here, but to give me the ability to do increases as appropriate. That also though ties to a rubric that we have them fill out that shows their improvement plan that puts in place. And so we'll um bring that
back and show you. So this is all on Monday. We still have to do that rubric. Um but it's really they need to enroll for August 1st. So our hope is to increase that and that'll be extra dollars for us as well. So, you're going to um be giving
us schedule seven and the schedule 13 um or the schedule 13 is the increase. Schedule um attachment A is the increase and then the other is going to be I have to go look at that. The amendment will
include a revision to which is the current educational goals. So, I will be doing that with them and I'll give them to you when they finish them, but they won't be finished for this. Part of the agreement is is that we will do that. So, shouldn't it be broke out then? No, I I So, we're approving something that's not
even been completed. You're approving um the increase of the students and with the additional piece that they have to do educational goals with us. Um which they have to do anyway. You wouldn't approve the educational goals.
They currently have educational goals. They do. They have a long range plan and um a 3 to five year plan. Uh and then they have a packet that they do every year which is really great. That's the state of uh in state of MBCA that shows all the things that they do to support
kids. And how much what's the percent we get from them? 3%. So I believe this year it was 6 something 650. These students don't in our students. They do not. We get 3% of the student
aid to support them. Okay. And are we good? All right. Number seven, financial reductions. Okay. I'm looking for that document. You have a document in front of you that looks like this. Before we get started on this document, I want
to say to you that uh this document includes $4.2 million of reductions, $823,000 worth of increases and uh separating the reductions that were done
before on this document is $2.1 million of reductions that we put in place. We also, again, as I was trying to state earlier, um that uh we've had dollars that have come in in the meantime, and next month we'll have a better um feel
for you about where those dollars are, especially as they're working with the auditors and such as well. Um but we do not believe that we are uh at deficit at this point in time given the dollars that have come in in the meantime. Um, so with that being said, there'll be
some a little bit adjustment to you can see up at the front it said that the deficit projected is 2.4 million. Remember that's a rollover. That's not um you know uh and while Monica has been working with that and she may chime in on here if I breathe so that someone can
speak um that um this won't be 2.4 but there's also gims and flows with this. So you can look here. We already talked with you about the change in the loan interest, which is um a reduction of $220,000 in the budget. We talked about the audit fees, which we have a, you
know, an audit in place. Um and so that's $60,000 in change in fees. Then uh the trun fees for the investigation, a reduction of $56,000 in fees. And then Stephanie has removed some professional development from ARC. Uh as a matter of
fact in some of the things from ed week and such you will see that um a lot of districts are cutting their professional development and their training on science of reading which is a large concern. So hopefully there'll be some state grants that come through for science of reading to add those in. But we've been training we're ahead of the game a little bit so this is a
reduction. Um that uh uh interim uh superintendent in business was uh $160,000 that we've reduced. Patel for kids $38,000. It's removed from this year's budget. 10,000 for UK RO. The power school expense, a reduction of
32,000. Um, one of the varsity assistant coaches, 5,000. And combination of athletics and communication, 100 grand. Now, as we move further down, some of these are new and some of these are not. So, please say Amy, if you want me to
because you have a question. The K12 supervisors re reduced out of teaching and learning. This is an allin salary, which is different than it was before. So, this has included all benefits and everything from is $133,785.82. So, that changed. Um, and again, I want to remind you that there's not less to
do, there's more to do, and we're just bringing it back onto our plates to try to get us through this time. The assistant superintendent secretary, which was allin 67, she made 67,523. That's with benefits and everything. That's position has been eliminated. um
a two PE teachers at the middle school. They only need one in their schedule that they have set up. So I took the exact salary of the teachers that left 155 907 and 174. And I want to remind for the audience if you're listening that this is benefits and retirement.
Retirement is a huge cost for school districts um as well. Then one of our instructional coaches at the high school retired. This is her actual salary and benefits of 169558. Then one advantage elementary teacher
123,54292. We changed VVA at the high school to be a parah. So the teacher made 148843 all-in and then the you can see on the other side is an increase because the parro will make 32,434
allin. Um Tammy's retirement 228 276 was her total salary. Um and then down below you see Georgia's salary on the left all in is 207472 and it's a difference of 20. So then you can see the savings on the right.
Carla Beach 204 388 and then you can see a savings of 3,000 from what George was at because George had some longevity and other pay that was in place. Uh the difference between Kaminsk's salary and beaches is a 7,000 increase.
Uh she has her doctorate and so that changes the salary there. So that's an increase. We reduced one science teacher. We will be reducing one science teacher at the high school per Tammy and per class sizes. That's 164,124.
We also reduced a social studies that teacher was moved uh teacher was moved to the junior high. So we reduced a salary, added salary at the junior high and then took out the retiring teacher from social uh social studies which was 86,000. So we saved at the high school
but we added on to the junior high. Uh we reduced uh a Webster parah. We also reduced uh junior high. These are the office paras. U the um Webster felt that they could do without an office parah given uh and so did the junior
high. So they that was a reduction they gave and then the 34,000 is the central office increase for administrators you see on the left district subs this is a conversation to think about we have paid our district subs at the beginning uh
teacher salary range and then also gave them benefits um as well as retirement moving them to edge of staff which would mean that we wouldn't have any long-term with benefits would um make a savings of $26 $63,997
by not giving benefits to district subs and moving them back. It was a b we used our co dollars to do that and we've been able to do that but I it's a recommendation that we have to help facilitate that change. We reduced a psychology position which was a savings
of 50 grand. The non-union increases you can see is 15,931. um a secretary uh secretary increases. I just made a projection of dollars because we still have to negotiate with the secretary. So I put an estimate of what the potential cost could be by
looking at all their salaries of 32,000. Uh we didn't replace a special ed supervisor which is a savings. She made 61528 before she left. Um a social worker. Um I that's open. If we don't receive the grant from the ISD,
then that position would be reduced because it was a grant position. Um, so I didn't put the cost in there because we don't have that yet. Uh, early on teacher was reduced, but that teacher was moved to add another special ed position at Hoover. So it was a wash. Um, Hoover speech increase.5. So that
was an increase of $38,000 to there. And then um moving uh to from a substitute to an assistant for the care room is a savings of 20,000. Then a preschool teacher we have on hold. So these on holds are based on numbers. We believe that um looking at
our numbers right now there's at least one reduction in preschool. So it changes our budget 80,000 and an associate teacher resigned and so that's 35,000. I have a third fifth grade on hold um at Web Elementary based on numbers of students coming in. I have a
fourth grade on hold at Web Elementary School. I have um a kindergarten on hold at United Oaks and a first grade third grade at United Oaks, a fourth grade at United Oaks and a fifth grade on hold.
Um so all of those dollars are just estimates based upon waiting to see what our student enrollment I have to tell you. Not sure what those holds will be. We've had a great enrollment uh the other night. We had 40 new students come and um and so we're just looking at some
numbers now. I didn't get those today because we were still preparing some of this for you. Uh you'll see later on that we are moving uh some of the dollars uh of tutoring. Oh, I got it in the wrong thing. Of 142 324
um some of the tutoring. So, this will be that we will move some of this year's tutoring at the elementary to the community school grant from Balmer uh to offset us for a school year to help facilitate offset costs because we didn't use the whole $500,000 last year.
So, we're offsetting some tutoring in there. Uh reducing after school detentions and homework help from the high school and the number of tutors saves another 32,000. If we remove Cogna, which is our recommendation because we already do that in my kip, that would be 11,200.
And then um the next two savings that we have right now is something called the TriShare program. The TriShare program are for our individuals that are in preschool and latch key. It's a three-way share, the school district, the state, and the staff member. What
we're recommending is that in order to be in our preschool for free or our latch key for free that the teachers have to apply to try share and at least for this first year if they get approved then we get extra dollars. If they don't get approved then at least they applied and then we can talk about next year
perhaps going one step further and saying if you don't qualify then you make a certain amount of money and then you would pay for that. It's such short notice that we feel like that would be dampening to our teachers to say you have to qualify or pay us a third of the
cost. So that savings is 4.2 million with 823. Uh the estimated reduction right now I said is 2.1. Um and uh that is the next step was to say what are some other things that you'd like us to look at? We have been combing our budget
line items. Listen, it this isn't like we have a lot of supply dollars for individuals. I started going through and saying, "Hey, like maybe this building every uh they'll get $3,000 worth of supplies for their office and elementaryaries will get $1,000. Um we
can we can look at those line items very further, which we we probably will with or without, you know, the support to do that. We'll probably cut that back and and then do what we did originally. Dan and I gave so many dollars for each classroom and then if you needed extra, you came to us, right? It makes people start thinking about what you're
ordering a little differently. Um, but that's where we are at this point in time for cost reductions and then uh we're open to your suggestions and then we can bring back to you the cost savings, actual cost savings from that that could be put in place. I have a couple questions on this before
we move on. Um, so we're cutting our professional development. How much is in it? We're not cutting it out completely. We're just cutting it down or cutting. Dr. Dom, will you speak to that specifically? So,
make sure this is on. So, essentially the first two years we spent significant amount of dollars to train everybody K8 and then as you know we've added 9th, 10th, and now 11th grade. We feel that all of our teachers in K8 are well trained and our
instructional coaches certainly can carry that through. We did retain some training for high school because we added 11th grade this year. So we retained a small portion in addition to that for the first two years with that grant. We had something called a literacy leadership training and that
was for all of our coaches and administrators and we have removed that for this year. Okay. Um so this reduction in in PD is only art correct. Okay. We still have dollars of line items that
we will put in place for them to attend professional development. Um but we obviously will be very uh um costefficient like really looking at those carefully. So, and then this is a um
I'm not sure the assistant principal positions. I'm not sure. I think you double double counted reductions. So, I guess I because Tamy's retirement's 228. Mhm. the assistant principal George
moving in. He's getting paid 207, but it's No, his last year's salary was 207. So, you remove you add that position back in, but our savings is 20 grand. So, you eliminate him totally.
I see. But wouldn't that count as this? No, they took it out when they took out the 228. Isn't that $20? No, because we eliminated we eliminated Julie Kaminsky. You have to remember the position up above. And so then you have to add
go down. Add go down. So while um you would say George is another $20,000 savings, but he goes back in to 207. You put his position back in. So the left side is is added cost and the right side is reduced cost.
I got that. But okay, we took out Tammy, right? Look at Julie Kaminsk's. She's a $7,000 increase, but her salary remains in there that position or I mean Tammy and then
that's total salary. Yeah, it's a reduction, right? You're already 41,000. I think this is already the savings. You can't take it again. You already took it right here. This is her savings alone, but this is the the difference. So, this
is money that's gone. This is money that just won't be taken here because it's the difference. I I understand that part. I'm saying this 20,000 was already taken out in here. You took out the position. This is an additional savings. This is this is this is gone. This is not additional
savings. It's gone. Sammy's salary was 228. So you take George's salary uh which I believe is 207 all in and then that's a savings from down below. I'll have to I don't have Georgia salary in here.
Cost less than Tammy. I get it. Each cost less than just in the fact that you took Tammy's position off completely. That is not a savings of $20,000. You already took it off and you took her salary off. You took off the 20,000 when you took her salary off. That is in my
Maybe I'm reading it wrong. I would be double dipping. I will be happy to put the total salaries next to that in a different way so that you can see it. Okay. Do you see what I'm saying?
Yes. Yeah, I see. I I can see how you're seeing it. But I do think that maybe if the actual like if the all my actuals were listed pop up more. So now an actual but she's talking about not counting them as a savings counting like putting their actual salaries and stuff. I'll show you what that I'll show you
on the next version. On the next version. Mhm. I'll do that for you tomorrow to make the math blow. I'll help you see it tomorrow. That's double dipping, but okay. Um and then the last one, two, three. Oh, no. I'm skipping. Um
district subs. Yes. So, we're eliminating all district sub and having everybody go through edge stack. Yes. Completely. And they would not get um insurance. Okay. Would it still um it the their pay rate wouldn't necessarily change?
No, we would uh pay them at our daily rate of pay or the long-term sub rate. So their pay rate would change. Mhm. Okay. Um hence the savings. Were they in your staff prior to CO? Yes. Using the and do understand that this
savings isn't a reduction in what they will be paid because they wouldn't be here every day. they wouldn't you know the downside of that is we may see an increase in what we have to pay teachers because we don't have these set subs every day but it is a saving so you may see a savings also in salary but this is
only benefits that you I have here so it's 29333 per position for benefits it's a savings times uh the amount of sub I can't remember what I put in there so that's only that's only their benefits only their benefit we might have to pay we might have to because teachers that
their pay rate if they sub on their PR. Yes, they do. So, so if the chances is they may go to another district that has long-term subs. So, it might be a wash there. Maybe. No, not a wash, I don't think, because we won't pay. Listen, it um
you won't be paying for sure every all those teachers like what is it? Nine of them. Yeah. Insurance alone is like $1,200. Yeah. So, you wouldn't be paying and then your your retirement, right? That's what the 29 is. I took actual subs from last year, long-term
subs, and I pulled up their June 30th pay and I took their actual total benefits and put it over, which is the same for almost all of them except some that are a little differently paid um because they did different assignments or what have you. So, um, it just we go
back to the traditional subbing of you get daily rate of pay and if you're a long-term, you get the long-term rate of pay, which I believe was already did we do sub pay this year? We didn't change it from one last time. It's still at the um cash step away from the So, that's their pay, but our our daily
rate of pay in the sub is two something, right? Yeah. So, if you're a long-term, you get 200 something versus getting 180 days at, you know, right, a full salary. Um, okay. Then all of these other ones, preschool teachers, OC teacher, elementary, elementary teacher,
fourth grade, kindergarten, first grade, fourth grade, fifth grade, those are all um may or may not happen, right? So, based on we've we had an we had registration on Thursday. This morning, Josh pulled over uh the number of kids that we have. And
that is um like 2900 kids between they're in our system and the uh 100 plus that are um in in the enrollment school, which means that parents have to finish those items. And so uh what we would continue to do is those positions
are on hold. We're not letting any positions be hired until we um until we see the numbers in the classroom. And so we'll also be pushing families to Hoover uh where the classrooms were lower last year.
And the last this on the far right on this it says 1 1.34 million. Is that the total of the onhold things? No. No. The I think the total of the onhold things you had at about 900,000. is wrong there.
Yeah. And so what what is done with this before is we plus and minus as we go through. So everything that we do we as a matter of fact Monica's already working on that in her budget is looking at these things but she did not put the on hold items. That's what we're working
on. And so administration will continue to work on this if they see something like for example I got an email um oh from Stephanie like remember Cognia that's 112. That's not very much, but it's 112. Okay. Yes, we got to put those in. Um, and so we'll continue to add to
this and then when we do a budget update in October, that will, you know, change this significantly as well. And if we see things along the way, then that'll help us. So, for example, if if um, I don't know, if Title One is suddenly cut, we add that we're going to need to
have another 595,000 added on to reductions, which it's not being cut. title one nor special edit being cut. They're funded the same. Okay. And my mom was uh elimination detention of homework out from the high school number of tutors. Are we
eliminating like homework? I don't know. The junior high had homework centers. I always Well, the high school started homework center next year year and we're going to have the tutors available in the media center instead of doing the number of tutors that we did before. They'll be in the media center so they can homework help and tutor. Oh,
okay. And we did reduce the numbers everywhere on the number of tutors to pull back the cost. Okay. And then we moved in the 171,000 into the community school grant from Balmer, not United Way. So we're not doing away with it. We're just reducing the number of
Yes. Okay. Is that 170 number the 142 plus the 3256? Like that's both of them put together. No, it was 171 minus 7 and I did those numbers earlier today
and just what is tri share? So again, TriShare is a program done. Well, let's have me go ahead. I need to breathe. I'd be happy to let you breathe. So the state of Michigan has a program uh called Tri Share. I believe it started
maybe in 2023 2024 and it is um in partnership with United Way and what that program is designed to do is really support child care and support districts. So the reason why it's called trishare is that if an individual applies for it and there are
some eligibility requirements but if an individual applies for it and they are awarded or eligible for it the idea is that the employee would pay a third the state would pay a third of whatever the tuition is and then the district would pay a third. That's where the tri share
comes from. So uh they actually sent some information in information to us about 6 to 8 months ago. We've been looking at it for a while and really felt this was the time to uh move into that. It's a relatively easy process. Uh if approved to move forward, essentially
our staff members would go on a website. They would have to apply. There is some again there's some income eligibility to it. Uh so they do have to go through some of those steps, but based on speaking with a rep, it is a relatively easy process to apply for. And then do
we do they how does that like how does that how do we get money out of that? They would the state admission would send it to us. Now whether it comes in a state aid payment or how that comes we would have to dig into that further but I would assume it would come in some sort of a state aid payment of some sort
and then ultimately we could move to the process in the future of that third is paid by the employee, a third is paid by the school district and a third is paid by the state. Right? instead of utilizing that. So, our first step is to get them into that. And if we continue
to see that we're not, you know, you you could decide not to provide preschool to our staff anymore, um or latch key, which I wouldn't encourage because lots of people use it. Um but this will give us additional funding to reimburse this step one. And then with more time, we
can see how that works for us and then have a conversation as we plan for the 26 27 school year. I'd hate to cut with people with young ones. It's almost August, but wait. Oh, by the way, we're not going to give you child care. You have to pay for it. I wouldn't want to do that. How many staff members utilize the
preschool program? Stephanie has that numbers for you. Mine's closed. I closed it earlier. I So, uh, I'm going to do this is a Don't quote me because it's quick. So, for latch key, we have uh 20
20 staff members. This is latch key5 have 20 staff members across our buildings not it's 20 students about I would say this is probably about 12 to 14 staff members because some of them
have multiple students for Webster it's going to take a little bit more so uh we have about two we have 18 students in latch key at Webster. And
that could be a combination of AM, PM, or both AM and PM. We have 11 staff members that are taking advantage of the 2-year-old preschool. And then we have eight staff members taking advantage of the preschool academy. And this
was that eight. Yes. And this is from those are the numbers from 24 25. No, that's perfect. So, how much does it cost to send a student to preschool there? I'm just curious. Uh, so it costs for preschool academy
$625 a month times 10, so $6,250 for preschool. And that's the 2-year-old to Yes, the 2-year-old and the preschool. And what about for latch key? Um, at the preschool, uh, AM latch key is $45. Sorry,
A.M. and PM is $70 because the ratio a day or a week a week and we chose not to increase that because we still do have a fund balance in our child care and we've uh always been known for having super reasonable child care amount but you might in the
future have to look at increasing that cost and that is is that the same for the K5? No, K5 is a little bit different because the ratios um the staffing ratio is not as high. So for AM only it is uh $25 a
day. This is a day. A day. A day. I mean a week. Sorry. It's a week for PM. We do not have anybody in PM, but I think it's $40. It is 40. Thank you. Perfe.
And so if you are uh AM and PM, it is $55 a week. So you have a you like both. Correct. And we've had the same fees for years. For years. Absolutely.
Different funds. It's not going to help our general fund. So, uh, if we can help our families, I think that's another reason to stay in park as well. No, I was just curious. Yeah. So, uh, I certainly will. I I'm hoping by tomorrow I might have some of
the numbers that they showed and have some more estimations about, you know, maybe we if we have to do a three-year-old classroom or not. We still have another registration next week. And then in August as well, we have two. Um they've been really well
attended. Um I encourage you as board members to come up. It's nice to see the parents and, you know, talk with them. Um but these are the decreases that we have at this point in time. And if there's other items you'd like us to look at, we can bring back that cost. If you are interested in the tri share, we
can have a memo available for you for next week that show that that approves try share and the steps that we're suggesting tonight, which is to step into it, see how it works for us and how it works for our teachers and then if we
need additional reductions in uh 26 27, then we'll have that conversation. At that point in time, I would like that, but I would also just make the recommendation. I know it's it's a long shot. Um, but triair does have a
couple of larger industry partners. I think the state of Michigan themselves is one of them where if there were parents in the district that had children enrolled in preschool or K5 latch that were employed by a TriShare
approved partner that was not the school district, they would also be eligible to uh participate in tri share through their employer that would then provide that third um state benefit. We'll have that
information next Monday. We'll we'll have that information next Monday. Do we have any services that are coming up to bid that we can reduce? That's what we talked earlier about looking at set, looking at workman's comp. Um you can look at the audit to
come up to bid. Um you know, quite frankly, you can bid the cost of attorney fees and they normally will give you those as well. Um, and then really pushing back on making sure that we have three bids for everything and everything's coming through us. So, making sure that we're thinking through.
So, those are the major garbage was another thing that I mentioned uh when I came back is we could bid garbage again. We bid garbage when I first started. I don't think we've done it since then. Um, we can look at our energy thems uh in Hazel Park schools. I know people
think we do, but it's not like there's thousands of dollars of supplies and what have you. Uh, so we'll, um, I'm I'm hoping that next next month at the committee of the whole, I'll have some examples of some line item reports that
different people do in Oakland County with working with Terry Lee that we could show you to see what budget reports you guys might like differently as well. And you'll be able to see there's 9,000 line items. You know, if you really want a line item report, and that will come up here in a minute. Um,
it's 9,000. And it took me almost a whole day on a Friday when I was off to kind of go through line item by line item and really look and think about like is there a reduction here for this? And so I think we can work together to come up with some other ideas too. But I
think it's trash um custodial supplies. Yes. Which and we've talked about which I talked about before is instead of allowing the buildings to do those Amazon, I'm going to do a 3M paper. I'm going to do a stapler. I'm going to do this. doing a big purchase and then getting a
better cost for them, having a room where we have those things instead of people being able to do the Amazon. Are we still you utilizing the gentleman that comes in and was training to the custodial staff? No, that's gone. That's gone. That's We didn't pay for it after Mr.
Xern left us in the fall. That was uh eliminated out. And it actually our supply people will train. And I met with one of our supply guys that we've had for a long time and he's like, "Listen, I'll train you on any things that you need." So, I would say whoever we're going to buy, you know, if we can bid out those items,
they will. And we could also look at the consortiums that are up there as well instead of using some of the people we have to cut down on supplies. Toilet paper. I think it also would be very helpful if um all our three-year plans are expired.
Yes, we got those back up and running so we know what we need, what we're planning on spending on equipment or maintenance or computer-wise. We will have those for you um in October or November for going forward. Having them completed now, they should have been
completed back in January. And with the things that we're doing to bring up schools and also to look at this budget, I um I can't tell you that that's something that we could have ready for you right away because they really need to be reviewed as a whole. So we prefer to ask for that to be able to be to you
in October, November time frame. So you mentioned that the preschool is a different fund, so it won't affect No latch key. Latch key. I'm sorry. If Yeah. No, no, right. L child care is a different fund. So I would like to know how much the
2-year-old program is because I don't think that's um mandated. None of it's mandated. Two or three. It's encouraged, but it's not mandated. So, so I'd like to just look at the cost of that. Um, the I'm I still would like
to see the one bus that or the one I'm not say one bus, one school that we do busing if that accomplished what we wanted it to. We did it to help um offset
insurance and did it do that? How much does that cost? Maybe that's something that we can look at. Um because I believe if we do one, we're supposed to do them all. I could be wrong on that one. We are not. You do not have to. Um but we should
right. So we should do none or all. Well um yes I uh that is for the presentation as I mentioned in my email to you that is for the presentation on Monday which is an attendance presentation um to talk about our attendance rates which
includes the look at that. And so Dr. Domage and Mrs. Gresley have that presentation for you next Monday. Perfect. Yeah. Uh uh we will also go through tomorrow in administrative council and think through all the things that could be potentially
bid Heidi and put those on the list for tomorrow night's meeting. Thank you. Okay. Anybody else? Any more questions? Um it's a great report. Shows a lot of uh hard work put into that for sure.
And that goes to the entire team. The entire team has been working and and discussing that. It's um shows. So thank you. Um sinking fund. So in front of you is this piece of paper right here that I asked Monica to have for us. It's not pretty, but uh
it's servicing our purpose. And she said, "Do I need to type it up?" and I said no because we really listen we are um all steam ahead on everything that we're doing and so am why don't you talk a little bit about why we did what we did here okay um there's there are a
couple things you're seeing here um at the top is a a chart and that was for us to see the timing of when our scing fund money generally comes in um not knowing
where we were going to plan at the end of this year. We wanted to see potentially, you know, and it should more come in over the summer because we say that we want a full tax collection in the summer. We don't put any of that
off till the winter. Um, so looking at fiscal year 24, the first column that says has a seven on the top, that's for July. Uh so you see in in 24 we received $584,000.
I have to think a lot of that was from the prior year because um I don't think that many people are paying their taxes that early. Um but what I would expect to see is a larger amount coming in in August and September and and that's what we did
consistently see the last two years. Then below that uh in the scribbles um it says current balance 657781. That is what we're showing now. I I went back actually three years to reconcile
the uh cash for the sinking fund and that's where we are I don't think we should expect anything else to come in. Um, so at the end of June, uh, food service
with the the remodel piece right there. Yeah. Yeah. That food the food service remodel the food service fund did not have enough money to pay for their whole portion of the cafeteria remodel. So 250,000 of that
will need to come out of the scing fund. Uh, so that would leave us with a projected ending balance for the sphere 25 and the syncing fund of just about $48,000. Is is the $250,000 in that was the
interest free loan they gave us? No, that's um of the cafeteria remodel. Uh it was Matt had it set up to pay $750,000 of that cost out of the cafeteria fund. They only came into this
year with they around 700,000. So they couldn't afford the whole 750,000. So um syncing fund will have to cover 250 of that and it was always planned to take money. Um Jason had already said
you know it's syncing fund and also cafeteria fund. So it's really just balancing those funds up. Is that paid off now? The cafeteria fund. The cafeteria project. The project. The project is Yeah.
It's just us moving. So there's no more invoices for the cafeteria remodel. No. And there's no more money in the cafeteria fund. So if a big freezer bus at the high school, there's nothing that'll cover that. That now comes out
out of the general fund. This will leave a small amount in the cafeteria fund for that reason. And we have to I don't know that they the state mandates a certain percentage but we should leave something in there. So um if they do need new equipment uh
there'll be a little bit to cover that. Well you say you're on and here you have a break even. Break even like a zero. So you're saying there is like a little bit of fund balance in there. Yes. So, um, break even as far as their activities for this year if we restore
their $250,000 of that expense. Um, so that doesn't factor in all their fund balance that they brought forward. In a previous life, when you transferred from one uh area to another, one fund to
another, in a previous life, you had to have board approval. Is that true here in the state of Michigan? Uh, no I don't believe it is. Okay. I It fits somewhere in the back of my mind that I had to do transfers before and I had to have board approval. So,
it's probably not. So, this grand total of 2,536 811 that's a combination of what we received for those two years. Yes. So the plan moving forward with the
syncing fund is to take the projected amounts that we'll get for 2026, which is this school year and that and have a spreadsheet that we'll have in place for community to say here are the things that we're that are approved to take out of it like concrete bus um that we've
agreed and here's the dollars we have left so that as we plan to look at next summer and even the spring that we can talk as a group about what we will be taking out of that in a very concise way. long time ago, we said our process would be in October, we would approve the activities that would be for the
summer so that we could go to bid no later than December and January. And we were always chasing our tail. This really puts us in a position of being able to have that conversation by looking at those long range plans that we have out in October um to say, "Hey,
here's the things that the building changes that we'd like to be in." And it very well could be some roofing project, the way it was leaking it at the junior high. We'll have to go out and get some bids for that to fix it. Okay. So my next question is
the current balance of 657 does that include the 88,000 for July, the 497 for August, the 520 for September? Yes, that was last July and last 2025. We're in 2025 now, right? No, we're not. We're in 2026.
2425 school year. So that was our fiscal year. In business funding, in school district funding, you use the new January. So this is school year 2026 according to the finance world in schools. Okay. So So this 25 the 2024 date is 23
24 school year, right? And the 2025 date is the 2425 school year. Right. Okay. So that's why it's all included. Right. Got it. But the balance is $47,000 as of right now.
I'm confused. That's our estimate. She said it's our estimate. So the current balance is 657, but we're going to we're going to give 250 back to the cafeteria fund and then our estimated amount, you know, pending and that 407. Yeah, that gives them a
leeway and 47. I mean, either way, listen, you're going to pay. We're going to pay it either way. if they need a new oven. I just listen whether it comes out of the cafeteria fund or whether it comes out of the scing fund, we're going to get a new oven. It makes sense. And then the the food service and the special ed, we had given you a dollar
that they would be like 75,000 for this the food service and then 2 million for the special ed fund. That is not correct. They are left. They have it's zero for the special. Okay. So, I have one other question. Don't isn't um the seeking fund up for
on the balance? No, I don't believe it's till 2028 or 2029. 299. Yeah. When we we reviewed all this with Baker Tilly and at another time when we don't have a two-hour length of items, we'll talk about what Baker Tilly had to say about um the property taxes and
such, which is kind of what I alluded to earlier, like we would go perhaps if the board approved in 2027 for a bond and then in 2029 you'd have to go back out for the scing fund to have it extended. One last question if I may. Will we be anticipating any purchases of uh
technology equipment like Chromebooks and iPads for the students as part of the three-year plan? We will bring that to the but unfortunately they didn't they weren't done. So, uh unfortunately we will have those. So, I don't believe we have any purchases right now, Brad, that you brought to me.
Is ours? No, he hasn't brought anything to me yet. Okay. Yeah. Is our stuff coming end of service this year? He'll talk it with me when we kind of look at what those pieces are. That hasn't been brought to me. So, normally we're ordering those in April and May.
I just was anticipating a hit and not be surprised. That's all. We'll bring that back to you in conversations as well. Thank you. Yep. You bet. I hope that's helpful. Very helpful. Very helps me understand.
We really are, guys. They are working around the clock. I'm just really happy. But that's when I kind of draw the line to say, "No, we can't do that." And I don't mind the not typing. Writing is fine. All right. Number nine, Michigan Cyber Academy contract extension.
So Michigan Cyber Academy has requested an extension and Jimmy uh did the contract for us. really it just extends the contract out for us for additional years um out until
30 which is what they requested. So um Michigan this is a vendor school which what that means is that it is a school that we run uh Dr. Domage has that in her department uh and invest and we get a percentage of uh the state aid for
that. Um, so they get paid 78 and we get the remaining a remainder about 22%. Questions? Do does is this part of our student count? This is part of our student count MCA versus MVCA which is the virtual charter
school. This is we run this school and we have an agency that helps facilitate that. not to be confused with Viking virtual which is inside our high school and also a separate entity per uh the EM.
Okay, number 10 front line. So this is uh we use front line for many things and uh really uh trying to streamline and take some of the work off but this is for the evaluation system that we were required to have. So this pays all of our evaluations are in
there. Um they uh our teachers evaluations are in here. We can expand that further but right now it's teachers and admin evaluations um that we have inside of Front Life. Anybody questions, comments?
Is this a contract or is it is this something that can be negotiated? Well, we cannot negotiate with front line, but what we do for front line which works is there are absent there are um we through the county there's a negotiated contract
for uh applications. We also do our professional development. We reduced that from Kalpa with a lower cost coming to Frontline. So, it all kind of merges together and then people can apply through their documents through here as well. So, it's we've kind of got it flowing in. It might be something in a
couple years that you want to go back and look and say, is there a different system that's been developed? But right now, um, we've worked really hard the last couple years to get that in line. And so teachers put in their request to go to a conference and it moves through the system to us and then it also now uh
Stephanie and and Christie got it so that it also puts in their day off when we approve it. So it's not some people don't have to manually go into things. So it's just making things easier. So is this where they put in their um professional development too? Yep. That's what I was just saying. I'm sorry I wasn't clear.
Their mentoring as well and then also our time card. Perfect. That's a good organizational tool. Keep everybody. Yeah, we're trying. And you want to continue to look to streamline your work
and especially in central office, we're asking people to do more with less. So, you got to got to do that. Okay. Number 11, ISD visit update. Are we there? I thought it was at DFC grant. Um I'm sorry.
Um so I uh we did have a visit from Terry Lee. Terry Lee is um uh the uh uh assistant superintendent of finance and operations at Oakland School. She was at Walt Lake for 22 years, 12 of which she
did Crystal's job and the rest she did Monica's job. And uh she sits on the board for Michigan Association of Business Officials. As a matter of fact, she's taken off tomorrow to head to their conference to oversee on their governing board. She's very well known. Um like I said, I shared with Bev that u
when we were talking with Huntington, they were like, "Oh, that's fantastic that you're working with Terry." So Terry came in and I have an executive summary that I will share with Beth tomorrow and then talk about how to move forward uh where she talked about our areas of strength and then she uh
reviewed all of our documents, reviewed our audit, reviewed our processes, interviewed staff and she has some recommendations for us to go forward with. I just got them today. And then she gave us some definitions of position budgeting as well as uh zerobased
budgeting with her suggestion that we move to position budgeting. then look at zerobased budgeting uh moving forward and as she said she she knows um that you know it's we have a small budget so um you have to kind of look outside some of those traditional things she uh also
uh Wald Lake um went through nine years of salary reductions and cost with her first year and Ken Gutman's year being $24 million of reductions that they had to do and so she gave me some examples of some forms that she kept historically about some of the changes have been done and So, if she has suggestions, like I
said, I want to share them with Bev tomorrow if we're meeting at 4:00. If not, I'll do it next the two weeks cuz I'm going to be gone next week. Um, but uh to kind of talk that through with her and with the ne next steps and bring some suggestions back to all of you. But it it was very well done and um and uh
made some good points. Anybody questions? No questions, comments. Number 12, coalition reports. Uh Stephanie, you want to talk through these real quick?
They're just the DFC grant and Yeah, coalition grant. No, I think some of these financial documents might be better if it's okay, Crystal. This is just the co uh Oh, um I can share those documents now. Let's do that.
Uh do you I'll I'll take that one back. I'm sorry. So, I gave you I didn't Crystal did this two documents. One document on the top says Oakland County, which is the Oakland County grant, and the other document
says DFC looks like this. So the question that uh was uh happened that um trustee Lefroy shared with me is that she had been meeting with uh Monica and Crystal uh when I was not here and
there was some conversation about looking at these grants because they have flown through flow flowed through us for a very long period of time. So let's first look at the one that says Oakland County. Um what is happening is really some positioning budgeting starting to occur here. So next year
it'll be even better for you. So we receive about $35,000 each year from the county. Sometimes there's a little bit more because they have some special grants that are in here. So you can see up above that we received $35,000 uh in our well that was our budget, but
we actually received a little bit um more than that. Um so in the 2324 school year we received 12,636 in this school year. So let me explain that again. You see the 35,000 we
actually received 51. The difference between 35 and 51 is the 2324 that that weren't gotten that we were able to pull over um after Monica and Crystal were working on this. the cost you can see
down below which um equate to 38 314 and there's going to be some of that that is moved over to um the DFC grant cuz it's a little excess correct. Right. Just to make one little small correction if I could. Yes.
Um so the 51194 is the actual so we actually received um 38,000. So we've actually received the full amount that the grant was um so which is why the expenses are 38 314
um part of those expenses we receive on kind too but that's not something that we normally um would uh track because it's not really a piece that is uh guaranteed. Are you talking about the inind? Yes. So in kind is our time that we give
to the coalition. Correct. Yeah. So it's not Yes. in there. So that's where it balances um for the alliance. And then for the DFC, you want me to just take it over? I know. Okay. So for the DFC grant,
you'll see that we um we uh initially uh requested down the 68201. Um, we've just additionally requested uh $54,242.79 um in addition to $35,448
um.71. So in all once this is all posted, we would have received $157,000 $893 um and 38. And a portion of that 35448 is from the 23 24 school year that we um
were able to um uh submit. Um that was um it was it wasn't drawn down the year before, so we were able to get it this year. So in all we'll have going into
the 25 26 school year. Um because as you can see down at the bottom of the 20 um 2425 that we've only expended 122,000 approximately. So with what's left over from there in addition to the the rollover or the carryover from 2324
we'll have about $92,000 in addition to the 125 that we'll get for the 2526. So I tried to make it a 92,000 plus 125 for the 2526 school year.
Yep. So that 92,000 is the carryover. So um the purpose of this is to share with you that we um well first of all that $35,000 will be extra dollars to our bottom line for the 2425 school year. We received 95,000
from um city of Detroit, right? And then we also get 150 from Treasury. So you can see that we're already starting to share with you how we are going back to what we did. But this is the report to share based upon trustee Lefron voices. This is an organization that functions
with its own board and um but the grant was written by our staff. Stephanie sits on that board. I do too. I haven't been able to be there for a very long period of time. But to show you that this is all true up. There is no cost to Hazel Park schools. Okay. So
I unfortunately did not bring the other paper that I got before and that showed that the 23 24 square we were short like $40,000 3544871. So that is what that's because we were short that year. Mhm.
So that's kind of a repayment to us. Yes. Okay. And so then for this year, so you have Oakland County and you have DFC. Both of these funds. Yes. Yes. Together they fund the community coalition. Yes.
Originally it was just way back down to Jared. It was just the original Oakland County and then we wrote and didn't get the grant and then we wrote and didn't get the grant and third times a charm and we got the grant for 125,000 for 5 years and then it's renewable again for
five more years and you have to write it again. Oh yes. Right. I'm saying is there a renewal that is that through Oakland schools or is that through DFC? No, that's the DFC grant and that's not really Oakland schools. It's Oakland County. So that comes from Oakland
County, not Oakland schools. So 125,000 for 5 years and this will be year two, three6 year three. Y 2026 is year three, correct? That's now currently another year. We've started into the fiscal year.
October 1st. October 1st. It's starts on October 1st. October 1st. They have a different The county has a different uh calendar year. So, we're starting this third year
with 125 we're getting plus the 92. So, do we just hold that money for them? No, you have to draw it down both places. you have to give them receipts and show this and then we're not really starting with it. We're the holder for
the coalition which has their own board in and person and so yes we wrote the grant yes we're involved in it but it really it offers a lot of things inside her school so remember she's insider she gave you this wonderful presentation last week just so how much of their money do we
have right this second 92,000 because we didn't get the 125 yet was that of their money from the DFC as soon as because I requested um the two payments once it posts to the bank pending um is 157, the $893.38
out of the 250,000 that from year 1 and year 2 if you look at it. So year one and year two which is 23 24 25 that's $250,000 that if we would have expended we would have had it by now.
You have to spend it to get it. Correct. Right. We didn't spend it, but but we didn't spend it, so we didn't get it. But the previous business department did not uh put in for the DFC grant, but can I
tell you it was very difficult. I was spending months before I left trying to get in and it took you until March to get in. Now we're in. So, which is it's really difficult. Um, but it's now flowing. So, the carryover is just the budget. I think I know where you're getting at.
The carryover is Essentially, that's the money that is left over that we're carrying over into the new year. So, when we get ready to budget, we'll take that into consideration. Is that what No, you were uh we have money left in the grant, but we're not carrying any
money over Hazel Park, right? That we're we're reimbursing ourselves the 35,000 and the 12,000 from 2324, but it's not like we have extra. The coalition has a budget sheet and they now have the 125 for this year that they
can expend plus whatever's from the grant. And so they'll prepare a budget and approve a budget and then at least we used to prepare a budget and prove a budget and then that will help them develop the line items and we're fiduciary kind of watching to make sure they spend within those budget.
So they didn't technically spend any of that. Well, they didn't actually get, let me rephrase that, they didn't actually get any of that any of the the 92,000 that's a carryover. There's we don't actually have or not holding the money. Correct. Correct. But it it's in their budget to
spend. And then every time they spend dollars, they'll have 125 every time they spend dollars. Then we do an expenditure report to the county for the first amount and then to the federal government for the 125 amount. It's the same way thing that
we do for dollars in uh the title one grant or for any grant that we do. You would spend it and then you send an expenditure report which is why some of our expenditure reports were not completed. We now do them on a monthly basis in these areas to make sure that
we're that I just wanted to see that that we're getting reimbured. I hope that answers your question. And we can periodically quarterly give you that. That's what I want. periodically quarterly. If that's what the board wants, we can share that on a quarterly basis.
So, sure. So, is do we still receive money from Oakland County or is it just from the DFC? Now, both. Both. Both. So, from Oakland County, we always get like 35,000. Depends on the year. Go ahead, Stephanie. It's usually 38,000 every year.
Yes. But the they also rely on some of the same federal grants that we get. And there was a conversation about some of those funds perhaps being impacted by this change. So currently we know that we're getting $38,000. I believe that
today in my conversation federally that these dollars are not impacted at this time. I was on uh with uh Senator Schlottton today and 500 of my friends. Okay. All set everybody. So, does this basically just pay for
salaries then? Basically, and since there's a little extra money that wasn't done, they can they get supplies like they bought those drug bags the first year and some of that came out of the Oakland County items um and some food and for
activities for the kids and um we paid for movies at one point in time with that. Right. And um so yes. Yeah. What was that? Sports stretch balls. Yeah, the sports stretch balls and things really items to help communicate
how to live a drug-free life in existence. And then we have some other partners through care that we wrote a grant a few years ago that gave care came in and do classes uh required with our kids uh at different grade levels uh for drug-free and you know alcohol-free
awareness. Madame President, could we take a 10-minute break, please? Yes. Yes. Everybody all right with that? Do we have to make a motion take a 10-minute break? No. I'll second it.
So moved to black. We didn't vote to leave. You voted to leave. You just vote to come back. I vote that we come back to order. All in favor? Hi. Hi. Hi. Hi. I'm going to I'm going to put 13 and 14
together. Um because we continue to ask us for a lot of things and I have to tell you that we're making up a lot of lost time on the things that we're doing and we're running with less staff and trying to get the school year up and going where we should have been getting the school year up and going in June, but we're
doing things that needed to be done in March and April. So, I'm going to ask us to uh see if we could eliminate the constant request for items from us because that causes them to pull off what they're trying to do to get to
board things. I couldn't do the board packet when I got home from vacation last night because I needed to answer all those questions and um it quite frankly some of those questions and things that you're asking us is really getting into the weeds. So at some point you need to have some meetings where you start talking about what's the role and
what's not the role and how much you want. But with that being said, I'd like to if we have requests of items to give that we go back to that philosophy of we bring it to the board for discussion because we are having a lot of one-offs starting to occur and it stops us from trying to get done and quite frankly the
summer's not long enough. Um so the question was a line item budget. Um, do we want to line in a budget? That line in a budget will be 9,000 items. That's how many lines in the budget right now that we have is uh I can tell you that when we talked to Terry, one of the one
of the conversations that she had was that usually when they did a budget amendment that they gave she gave uh their board a line item budget at that point in time. So, um, if if that is what you wish, I'm going to tell you, it
took me all day to go in and do some comparisons, we can do that if that's what the board wishes, but I would say perhaps we can say what are the time frames that you would like that line item budget and it would also then show the updates of where they're at. So, I bring that out for conversation as well
as I think we've we've got you to the quarterly reports that you like to see about the coalition if that's what the board wants to do. But I don't want us to do a lot of this work. If that is not meaningful for the entire board because it stops us in our tracks. Um, but once
we get something that everybody seems to be happy with, then that would work. But I would ask that that we try to bring that back to this table because I I keep stopping and having you over here and asking them to run extra things and stop what we're trying to do. Well, didn't you say that um she was
going to show us some samples? She can show us some samples of some different reports and that we'll also pull out and then like she said I asked her uh Terry Lee. Okay. And I said, "Hey, Terry, did you um did you ever give your bud your board a line item budget?" She said yes when I did
budget updates it included a line in a budget. Megan's shaking her head yes that she's received that as well. So I'd like to kind of say here's some what we all agree that's going to work that you're going to do. But if you're not looking at the line item budget then please don't make us do it for you every
time because it's a lot. Right. So are you talking like every quarter that we get a line item budget? Um, no. Every quarter for the coalition update for anything that we're doing and then every time we are are we do our budget
update. So I would say that in August, even though that's not a budget amendment, we would give you your first one because we're doing some changes in the line items and you could kind of see the position budgeting and how we're moving towards that direction. Number one, and then we give it to you in October.
January I think is the next budget and then in March and then in June. So it's roughly quarterly. So it's roughly quarterly. Yes. It's roughly quarterly. Yes. But it would match up to when we received budget amendments. Yes. So when you receive budget amendments, you would get the line items in there.
So is the budget that we got in June that's posted online. That's our phase budget, right? Well, that's just I I want to say that carefully to the audience that that's just a rollover. it it the real budget that will probably
be our best budget is October, but we will give you some a update in August budget. Yes, that's a base budget year usually is. So, why do we need another update in August if we're going to have one in October? We agreed that every other month we would give you just kind of a a
a budget update about where we are, but then a true budget amendment would occur with additional items have to do, you know, um would occur on your time frames that you would do it. If you want to wait till October, that's great. But then, you know, you might see the improvement in the works that we're
doing given this year if we do it every other month. So it would be right it would be kind of just a spreadsheet update of our line items that we see and hopefully after this year it would be a report we can run out of B+ as we're learning some expansion of that and then August or October would be a true budget
amendment. So I've never seen a letter for schools which is why I'm asking for because you said is there a way to to categorize well since I've never seen it I didn't know how to categorize it. So for me to ask I have to see it tomorrow. That's all. So if if August will get any
more than August will be. If you're comfortable with doing it in that I'm just trying to I'm trying to listen to what you request. I'm trying to ask questions of other people and trying to keep extra work off of the business department that's already running.
So the report that I sent yesterday via text message that was just mistitled on the top. It is that 631. That is a handmade report that Crystal hand makes to pull things in. And she just didn't change the top from last month.
That's It doesn't match last month. So if you go back and look at it, okay, it it just we just hadn't gotten to that point yet to say sorry next week, next month we'll correct it to the six, but I didn't want them to run that again today. So why is it a report that you
automatically fill in? I mean, all that data looks like it's can be generated. Well, that when we had a m a meeting with Terry, I that's the day that I actually learned that um when we upload the amendments, there's a different way to do it to be able to pull that information instead of me using my
pretty fingers to put it in. So in the future, we're really excited about some of the things that she shared with us uh and that she can share as she continues to mentor with them on different reports to run in B+ and how we expand the B+
which we need it all on. So I agree that we will give quarterly updates including the coalition at those time periods. Russia. Okay. So, it was this time last year that we were able to talk about the concessions profit. So, last year the
concessions profit was uh about $8,800 and we split it uh down below. And so, I just kind of tweaked this to see what your thoughts were. Uh the revenue was 58,000. The expenses was 38 with a profit of 9,500. Um the previous year we
had 8,800 being earned. Oh, I put that in. Good job. And then um I kept the allocation at 150 for those that do not use food service, which is band cross country bowling, tennis, and cheerleading. So they got the 150 like you did last year. And that leaves a
remaining of $8,783. We would not give two junior Vikings teams as only football had concessions. Wrestling did not have any concessions. And so given the fact that they ran through us at that point in time that we would give them the the 675 to the city
um and if you wish and then the rest would be added um into their activity funds as it was last year. Just really quick. So wouldn't the rest get the junior Vikings? Uh junior no junior Vikings. Uh no
because they weren't really um they didn't have any activities or sports. they were they're an outside and so we wouldn't we gave we would give 675 to their teams equally to all the other sports we had that that was not my recommendation because wrestling didn't
have any tournaments last year right so we wouldn't give double tournaments at all right right Monday yes is there something else you'd like to see differently. This is just an update to OLSHA. We met
um Dr. Dalmidge, myself and Heather met today with OLSHA and um they last year they added a room and it was given to them pro bono. This year they're removing the room and so they have this is the last of the 5-year grant. They have 25,000 set aside for this and so we
agreed to leave it there. They also have amount that they pay for custodian. We left that level because their funding is level as well. And then just reminded them that if uh items go into the toilets and we have to bring extra people in that they have to pay for that and I understand that we've added a
doors to some of the bathrooms that weren't there before that hopefully will eliminate that. It was a really good meeting, but they have to write out for their uh grant again at the end of the school year. So we don't know what 2026 2027 brings for them. How much do we charge them for
custodial? It is in there. It's 9,000 9,04723 for So, do they how do they pay that? If they pay their rent on a quarterly basis, is that also paid on a quarterly basis? I don't Yeah. Okay. I was going to say I
don't remember. rooms. It's for five classrooms and one office space. One of those rooms are a uh like a teacher's lounge thing. So up above on in one uh consists of five classrooms. Oh, it says three there. I'll correct that. It says consists of three five
classrooms and one office with early child Webster under one. I'll fix that. Thank you for pointing that out. I answered some for you last night. The other pieces is that was um Mr. Miller's last time being paid. I
thank you for doing that. I do have I had some questions, but they're okay. But I was looking at one of your reports. Um, this one that helps. Um, you have the amount of the PE card
as 53, but I thought the P card was 36. So, I was confused on what and then there was another summary sheet, but I don't know what I did with that. I can double check, but believe that was probably wrong. My computer died. I
can't even get in it right now. We'll share that with you tomorrow if that works. Yeah, that's fine. Or just if it needs to be updated, update it for the next meeting. Um I'm not quite sure which ones Debbie asked. I did see it. I didn't pay that
much attention to it. I know she has that question. I guess my question was a lot of the petty cash for Jordan. Why if we have key cards, why is there petty cash? Well, we don't. First of all, we don't want kids paying with pecards, but they
go out in the community. So, Dr. Rapazian, would you like to answer that? Sure. Yeah. Um, petty cash is used for things such as their supplies for cooking. Um, supplies for different micro businesses that they
might go out into the community and shop for with their job coaches. Okay. And their job coaches don't have those PE cards. Yep. And what is this um security uh vigilante security? Uh that's alarm systems.
Alarm. Mhm. Do we pay when they go off or do is it just a fee? It's a monthly fee. But yes, if they continue to go off, we would pay for that, too. Pay for everything. No, last time I
thought about it. Knock on wood, it's been kind of quiet. And I'm assuming the open university is tuition reimbursement. Yes. Yes. Why is it open university and not open community college? Because it's uh teacher programs.
Oh, teacher programs programs. Is that is that funded through a grant? Yes. Grow your own. The grow your own grant. We were one of the few school districts that received that. The translator services, what exactly is that?
If you remember that those services were approved by you, there was a lot of back and forth while I was gone. Uh that is a a service to our families. um that we get to help translate for our EL families. How did Can you refresh my memory?
It was called the language line pilot. But didn't we only purchase a flat amount? It's based on how many times we use it. I believe we piloted it um for a period of time. I'd have to go back because it was when I was gone. I just remember listening to
it. So we approved a not to exceed amount but it's still of per use to what we approved was just the to not to exceed. We didn't approve the actual Okay.
It was just on here a couple times. Okay. I'll go back and look. And I just had one question. Um the reconditioning of the helmets. I know we talked about before. I just want to confirm that these are just ours and not ours. They're just ours. Uh Jimmy worked to make sure that the bill went to the city
directly. Jimmy, thank you. All set. Are you all set, Heidi? Yeah. Let me just look at credit card real quick. Um, under Brad, he had a T-Mobile for 18
188979. Just kind of curious what that was. Brad, is that um internet? Oh. Okay, thank you for the community that was uh paying for what lines.
The maintenance. What is um Grizzly Indust um said on a couple people. Oh, the Grizzly. Is that what it said? Sorry. like one is underneath Julie
that has to do with career readiness. I'm not sure I can get the specifics on it but it is grant funded. We'll bring that back to you tomorrow. Dr. Domage will I was just wondering it was on multiple people. That's the only reason why I
asked. I think one of them had employees. That's all I have. Okay. Um we're on to other community coalition uh community uh school grant. It is the community school grant which is the
United Way grant. It just shows the approval for the step down for this year. We are working uh in meeting with United Way with some extension of our grant as it continues to step down and I will be writing some requests to Balmer uh when we get past some of these
meetings. So, did you just kind of combine that because you said United Way? It is the United Way. It is um D1. You know what? I think you have the old agenda coalition. I took off and put up there. I apologize. I was I thought it's
the United Way. So, yes, I took care of the United Way. Okay. It was duplicated and we checked that out. I apologize for that. Okay. Number two, 8th grade uh trip to Washington DC. Yep. So, we uh Dr. Dr. Kaminsky put in their report for you to approve a May
trip and we wanted to make sure that we got that on the books early so that our kids can start fundraising as soon as possible. So it would come next Monday and the kids have to pay the whole amount. Yes, but there'll be fundraising
opportunities and really we should probably do this in the spring next time so they have all summer to start some fundraising because it's difficult. So, it says um in May, but there's not an exact date yet. I not yet. They don't have it yet in there. Okay.
To be honest with you, we pushed Julie to do this memo very quickly um so that we could get it approved and out to you guys um so that they could start talking with the kids. So, does is there a committee that does the fundraising? How does that work?
Um last year uh or two years ago doc um Carla Beach uh developed some things and so I think they would work with their PTA at the junior high and they would work with parents to you know talk about and then they'll have to submit the request for fundraisers and with all the other fundraisers that are going on in the district.
The past few years it's been the principal and assistant principal handling that. Okay. Number three, after school tutoring. I'm gonna have Dr. Dama take all of this on. So I am coming uh to discuss our regular
proposal really that we bring to you every year to support our students with after school tutoring. We did pull off the detention and homework help. I think we addressed that earlier. Uh we also really tried to think about how we could bring this to you and still be financially wise about what we were
bringing. So we did remove those two pieces, the detention from the high school and homework help. So, we combine what's going on with the tutoring. We also reduced the number of teachers and the number of days per week. Uh, for example, in the past at elementary, we
had them there four days a week. We've reduced it down to three. That's really probably a more realistic number of days that we actually do implement anyways, but in the past, the amount that we brought to you is significantly higher due to all those extra programming
pieces. You can also see that the majority of that $219,240 is covered by the Balmer Community Schools expansion grant. And so then we would have a small portion for our high school in the amount of about 28,350
that would come out of the general fund. And many items at Advantage are supported by 31A. So our goal is to cover the portion at advantage in the amount of 19,845 with the 31A funds. So essentially the
vast majority of that 219,000 would be covered through that community school expansion grant fund for this year for this year. We don't know if we can do it later on. Yeah. Thank you.
Nice nice money. um student of the month. Uh so this be was uh brought on for your request, right? So um we recognize student of the month and it's a feeling that the board it's it's a board recognition that we
should all be um handshaking and promise zone should hand out the shirts with their supervisor. So, we would like to be joined as a team that it's a
recognition by the school board. So, we're all hand shaking. We're all together. Um, or so you're saying you don't want me to hand out the shirts, right? Okay. Well, the issue with that, unfortunately, is I can't always get
someone from Lancing, our executive director or um chief innovation officer at the moment, to come down here. So, this is why we do it that way. Sometimes Fernando can come here. But, um, I do all the t-shirts. I plan it all. I get them all. Like, I feel like that's a big
thing of what I've done. I get where you're coming from, but I still handshake and I still do it as part of both. So, I don't understand quite why you want to take me away from that. I guess like when when you're at board and you're in this
room, you're a board member. Yes. you do promise zone, but when you're here, you're a board member. When you're at the premise zone, you're a promise member. Like when you're at the dinner, you're doing stuff for them. You're not necessarily sitting with the board or
being acknowledged as a board member. So to be unified as one, I think that is trying to say that you should be up with the board and it shouldn't be all about me. That's what you're trying to say.
This is a hard discussion because it isn't I I agree with you. Yeah. I I like the background that you just gave and your involvement and how you do all of that because um I don't think we're aware of that. So, um it has
nothing to do with you as a person. It has to do that we're board. It's a board recognition and it's wonderful. Promise zone comes in they give the shirts but the feeling is it's a board recognition
and it looks more like a promise zone recognition. So I just brought up for discussion to see what So would you like the promise to not do this anymore? Is that what you're saying? No, I'm just saying that we're giving them the
platform to do it to which is a wonderful program and we're providing the venue we're and the students and it's a great thing. So, I'm not saying that they shouldn't do it. I'm just saying that it should be this isn't just
my this wasn't just me. It is no you know what I say if you want it from the board then the promise won't do. So maybe Dr. Krippy can hand it out and sorry versus but um as a promise own board member and
Jimmy's a promise board member as well I think uh we continue to try to elevate promise zone is to bring more people into our school district and so it's a partnership between the school and the promise zone I think was very nice for them to step in I don't know what used
to happen when um the other group bought shirts for us I think about that tonight. I have the other group was called the Hazel Park Lions Club. Yes, the Lions Club, which I'm a member of that that I don't know if they came during those times or not to hang
typically. No, it was the uh uh assistant superintendent, the superintendent, and when we videotaped it, it was on stage in a studio and um the community school rep director would hand out the shirts and but not shake
hands. The other two would. Um, I if I could um offer a compromise. I'm visually seeing why can't Monica stand up here with us and when the student comes
through the uh, you know, when she hands him the shirt instead of being separate, would that help bring us together more? Just a thought. So have them out. It could be like the the end of the line. The t-shirt stacked up there and hand them to as or the front of the line.
Or the front. Yeah. Or the front of the line. It's not a picture of the whole board. The community members came. I'm assuming to Beth. Somebody came to Beth and said, "Listen, why is it always about Monica?" I was the whole board. Well, I was asked that cuz the teachers are from the promise
zone. I get where she's coming from that it's supposed to be a board thing, but it's never been it was never discussed to do it that way. The promise was asked to do this because there was no teachers. no recognition given out. So, we did that. If you do not want to promise us to do that, we don't have to do that and we can talk about them coming from the board
and then the board would need to pay for them. So, it's all about a picture that we I mean, listen, I I think you as a board it's a good it's a difficult it's a difficult conversation to have. However, um our uh every time a community member complains, are you
going to change something that's really good and people are enjoying? That would be my piece. But when you sit there and you preach about a board of seven or a board of eight and you're taking one board member and posting their picture on every Facebook site in the city, is it
really a board of seven or eight? Well, I can just say to you from Monica's stance, this is Monica's piece. Monica is a very vital part of the promise zone and I would guess that Ellen Lipton would say she's representing her and and Ed at
that. I mean we I guess Ed is the new president of the promise zone. You could ask Ed to come and hand them out and then people are going to say why is Ed at all of our board meetings handing those out. She's here. It's about the kids. I think I I worry that this discussion is I will just talk to council about not
doing Darren if if I could now I'm hearing something different that it's the picture that is the problem it's because if it's the picture then why can't all of us stand together like we
used to in front of the flag and board members and whoever was involved and Dr. groupy, you know, whoever was involved with it, they would stand as a group with the student and take the picture of the student and then put that out on Facebook or or the video that I
maybe cuz that would might get difficult monitor in every time you bring a different one from a different school that another board member adds in. I think it's horrible that community members are commenting about pictures of our kids when we work so hard. It's just cuz
they're not talking it's they're asking how come there's only one person in the picture when there's a whole board this it's all right from the it's not a person I wish you would have talked to me about this and not like this we could have had
a normal conversation about this well again so one Monica could hand them out at the end she could hand them out at the beginning or we could take a picture rotate the board members cuz right that's how we're going through so you could walk the person up. Why does it have to be a board member? Why can't it just be you and Mrs. Don
Stephanie or like they did in the facts and matter of their shirts in the first place where they were from the promisone. So a promise person in our aspect if we're paying for them was going to be in the picture. I'm here already. So when the Lions Club was there that nobody from
most of the time they did. Once in a while they would but most of the time it was a no. I think it's a beautiful thing that the promise zone gives us church and um that they celebrate that as well. So do we. We didn't say it wasn't a wonderful thing that the promise zone I just said that that the promise zone is
fantastic and we give them the venue and it's nice to have the partnership. I just said that nobody's knocking the promise zone. Nobody's mocking knocking Monica. It's people say you're a team and there's only one person and I
so I just explained she's on the promise zone board so she's doing it and we're trying to come together as a team teamwork all the time and then she's separate in the pictures. It doesn't matter. I said I would bring it up and so I brought it up.
You did. Nobody's knocking the promise zone by any means. in by no means is that it's just having a discussion if there's a different way we can present. So I guess it will remain how it is
and then why why does it have to be like that? We'll go on to Well, I guess you might want to hear from other board members and their thought about that because um I think you were moving on. Heidi said, "Why does it have to be like that?" And so you do need to give some guidance as a
group. Um this really is her job and if it was would it be okay that she was you know Fernando gets his picture taken in it too. So I guess you you have to decide as a group how you want to walk through this job when she's in this representing at a board meeting. if she
did it at the school, but it's at a board meeting where there's I will talk to Thomas and we will not do the shirts anymore. If we want to do it from the board, if it's a board thing, then we will discuss it that way. Yeah, Monica's the one that actually got this whole thing going.
I worked really hard to do this because we did not. I worked hard to even do the ones. I push and push and push to even do this and beg the promise to do the shirts and give it to you. If it's that important to you, Monica, then what's the big deal about working with the board to figure out a different way
to present it to the students? I have no problem figuring out a different way. I The complaint in that aspect was a picture. That's what's hard. It's never it was never ill intentions to be just a picture of me. So, this conversation could have happened in a different way instead of
like this and making me feel like everything I've done has been useless. I don't think that's the point. And if you feel that way, then I don't think that's the intention. But when we have a conversation, we have to have a conversation
as a board. So as a board, I think that we discuss about doing t-shirts from the district then as opposed to the premises. I think this is a shame honestly that we're having this conversation here. I think we're losing sight about what it's about. It's about the kids, right? We're
honoring the kids. It is about the kids. I get it. I'm speaking. Why can't there be a meeting? Please let me speak. I'll let you speak. Okay. Please let me speak. Thank you. I think we are putting an image out there, right? There's already a perception that this board is divided
and we don't get along and then we're up here having this conversation about something that you look at our agenda, this thing's huge. We got all kinds of important stuff we're talking about and when, you know, get down to the brass tax of it. This is about the kids.
I never thought twice about how it was handled. Uh I thought this is great. Monica does a lot of work with promisone. Good. You know, that's my two cents. I have no problem with the way it goes now. And that's my two cents.
So, I'll Yeah, I'd like to respond. Um because it is about the kids. You're you're right. It's also about this board being split and being a team. And so it wasn't about the picture, it's about how come she's separate when you guys are a
team. So it's kind of like it's absolutely about the kids. It's also about being a team that it's not about the individual picture. It's we got two things in my mind um you know going on, but it's
definitely about the kids. So, I I didn't say anything about that we shouldn't do it and promise don't we just shouldn't bother with it and all that. That would not be right. That's not what the point of the conversation was.
No, that's fair. I just and I learn about what our actions up here reflect, you know, our actions, you know, the community perceives them. And I think this is kind of
petty in a way. And I get it. Everyone is entitled to their opinion and I respect that. You know, the other thing that's very hard about being on a board is talking to people individually like we're here. I'm sorry that it turned out
to be an embarrassment because it wasn't meant to be that. This is a it's about having a discussion as a board as a team without saying oh she called me and told me this part about it but she didn't this is the only venue where we are
allowed to talk in public to resolve anything. You can't have more than three people you break the open meetings act and it's difficult but this is the only time that we're all together. So, do you have April, do you want to
say anything? Darren already time chimed in and Debbie, I I to be honest, I I just don't think that this is I I see what you're saying about public discussion or not having more
than three people in a room. But, um, this is the first that I'm hearing of this that this even was an issue. And I can respect how We want to have a public discussion, but I do think this could have been more of a temperature check type of conversation as opposed to um
bringing it up here. I don't even know that this is something that's worthy of a vote to be honest with you. This is not I mean when when we're talking about things that are in the weeds and very singular person level issues, this is this is one of those things. Um
I I don't I don't know that this is worthy of the amount of discussion it has had. They're they're paying for it. It's their project. Um if we want to take on that expense and we want to sort of dictate how it's done, then I'm I'm okay with
that. Uh but if this is a project that's sponsored by a community group or a student group, then I mean in my mind that group is the one that gets to choose how they present the materials. If nothing else, I'll just say that I
a heads up or a little bit of extra information in board books about what this was about uh maybe would have been prudent so that we were not caught off guard and it did not feel like um I I think that Darren came up with a a
good I only said last in line because then they don't have to carry the teacher through the line and shake her face hands because sometimes kids have don't know how to properly shake hands but um or even if we move the line so Monica's in the front with the student and and
that's grouping if there's another representative from that sometimes come I I don't know his name I'm sorry um for thank you and then come down that way and she would be as separate I think that we um hopefully can hopefully compromise, but I think it was two
different issues. Um, I don't think anybody ever said they didn't want promise to do it. So, I I like the point about you saying however they want it presented, but I also see the point of the board being a board. So, we can move the line. I don't know. That's I guess it's something that we can all just
think about and maybe email suggestions or just leave it um and decide talk with farm people and Monica and but I think that was two different issues them paying for it and
sponsoring it was not was never intended that wasn't part of the issue that in my mind but um from what I heard I know it's very difficult But we need to remember she is the chromosome. She is the representative of the chromosome
that made this happen for us. So maybe there should be some kind of announcement or something on the agenda as representatives of the promise zone
so people understand that she's part not everybody knows Monica's part of the promise zone. I mean, I didn't know that she did all that work behind the scenes and got the shirts and all all of that. So, the community doesn't know. Maybe it needs to be stated. Thank you to the
promise zone tonight. The representatives are We certainly could start the announcement. I'd also like to not make the principles come at every meeting. I think that's a lot to ask of them and go back to the way we were they sent their information because that's making them come to every single board meeting. And
um I think that's a lot for them. They shouldn't have to come down and read it. Yeah. Yeah. That we just read it for them. And um that was a temporary thing, but many districts have the principles come and do that. It doesn't mean we have to do it, but it is is not out of the ordinary. It's not
sure if they come. I think I've had before, but um I thank you for that. I don't know where this ends. I do. We I think we leave it how it is. It was a discussion. It's about kids. We needed to have the discussion.
I do like the idea of announcing um that Monica's here as a representative, standing up there as a representative of the promise zone. We certainly can do that and do a better job of thanking the promise zone every time and as the representatives tonight. We certainly can. Jamie can write that
up for each time. Is that all right with you? Whatever. you want you want to think about it and whatever you guys would like. I think maybe you know if we need to revisit the conversation tomorrow we can or later on.
All right. If that's okay with you, Beth. That's fine. All right. Hazel Wood caretaker. Okay. So, uh we had some people that applied to the caretaker. We've obviously not moved on any of that since
December. um we would have to have some work done. But my suggestion is is that we interview um sometime in October, November with some work that's going to have to be done on the property uh before someone could live there. Bring that recommendation to you for a next
summer start or spring start. Are these people that are applying are they from Hazel or they can't answer that. Um I just have a list of names that Jamie wrote down for me. So um that were in there and applying. So, we would make sure it's live again, put a new one up there, put the time
frames in there, what we're looking for, we bring it to the board and keep you updated. Do we post it? Where do we post it? It's we posted it online and we have applicants down because we were putting it on hold. So, we you know, it's active and right now you just put it on our face like under
employment in the um yeah under employment employment opportunities. was done gosh December time last year and then we didn't move on it because the work on the house had to be done and that wasn't ready and um so we inactated it and
and you'd have to decide if you're going to put some sinking funds into I think it's roof windows and deck that has to be done and then painting of the house have appliances too I thought you what was appliances I thought they uh I can't answer that I think I remember that
so just to refresh my memory everybody else is this. We had decided that we were going to pay someone to live in the and we don't pay them. They are there for free. Correct. And then they get from the board and we would have a contract this time and we would also that means that they
have to get um that's part of IRS cuz it's a it's a compensation thing, right? And then so we would do it October, November interview and then with the hope of having some once we do the scing fund and all the items have the items
that we'd have a cost for that so that to be done you know and then someone move in in the springtime summer that I'm just impressing that someone will be living there somebody would be living there. It's not somebody that's going to go up once in a while. No no no. Okay. That's just I just want to make sure when Bev and I talked we
wanted to make sure everybody was still good with that process. Okay. Request for student art number six under other. So, we have a request uh from an individual and I know that you've seen it that is requesting um and I sent you the picture of what it is.
There is um students uh did artwork and they put it up where the individual used to sit at the high school. It's a beautiful piece of art that they did. And um in the conversation I shared with Bev, let's bring it to the board. But my suggestion is is that if we're going to
give student artwork to someone that we have to have a process in place. So when the next person asks for the artwork or the next person asked for the artwork, what's that process that you're doing? So really that's the little P processes that we have in place. Uh for example, if uh uh Jane Dervas said, "I no longer
want uh the picture of my father up there in the hall named after him. are we going to tear it down and give it to them? So, you got to think about when and how because you're giving directions to us and then we would get it memorialized at somewhere in writing. So, I open this up for your conversation. Um, you know, this one is
a hard conversation as well. Um, but my understanding from Bev who was there, right, that the art it was done in her honor, not for the family. So, it's it's So, that's what I was going to ask. um you know like say when we do hometown huddle we have our alumni come walk
through the like if one of them did that like that's cool to remember so like I I feel like when something like that was done in memory of the person not for that family like it should stay if our alumni comes and it's gone like I would feel bad and
you're 100% right because a lot of kids made that not just one kid I feel like it's sentimental for the school and that spot and But then if anything, like she said, if anything sucked and they're like, "No, we want this now." Or, "Nope." Like it wasn't done for the family was done in
memory for the students at the time for that person who unfortunately is no longer there. Totally agree with you. Just like I've been thinking about this and in regards to that those bricks that are laying out there, it says in memory of the Walton's
family or are are we going to allow them to pick up a brick and say, you know, that was my family's brick, right? And, you know, take it or are we going to allow them to uh take the uh rose bush that's in memory of Mrs. Barnett?
You know, I mean, I I don't Yeah. And and I didn't think about it because it kept be coming up as a portrait and it's not a portrait. It's a mural that students created that donated it and I'm trying to find the video for uh that
class day so I can hear what they said when they donated it to you know to the school. I have a question like you were talking Darren was talking about you know like the stones that say in memory of and in the rose garden there's us
there was signs that said in memory of posted out. Is there anything by that picture that says in memory of? No. I um I sent that picture to you the other day. It doesn't say anything. So maybe can he put like a I don't
I don't know. Right. I don't know the urgency of this person wanting it so bad deeply. It is a very large piece of artwork. And so maybe if we compromise and put a
plaque and maybe a picture of this the the parent as a compromise. We'd like to keep it. Can we do this? I mean I think you can do whatever you want. I think you have to say what parameters do you have when you are
going to go back and do something after something's done that the board board can make that decision but how did you make that decision about what you're going to do so whatever however you made that decision when someone else wants a picture up or somebody else wants something on there how are you going to make that decision like we made a
committee that makes those determinations about recommendation to the board when you name something um I just that's all I would ask is that let's not take us down a slippery the slope of trying to figure out when and how to do things. You know, I um I certainly uh understand
emotion and uh feelings and and and wanting that. I also understand that some kids did that. I can tell you my son, he says, "Mom, I put that one in right there." I said, "You just did one?" He said, "Oh, it was an art class project. I wasn't an art, but I did put
that piece in right there." And there's probably 800 pieces of that thing. So that mean 800 kids did that. So even then that thing do we allow one of the kids to ask for it? Like it makes it like oh I did I did school it was to the school. That's what I'm thinking.
And because it reminded them of a very what I understand to be a very positive sunshine person that was there the whole time. As a matter of fact I when I was in the school for the uh event that we had for our teacher um I was like oh this is the picture. I mean like I
hadn't I've seen it a million times. I didn't know what that was for. And Rachel's like, "Yes, that she was an amazing woman and the kids just wanted to put it where she was and that she was just a ray of sunshine is really I like the idea of a plaque. Quack and and and telling the story of
that because I walked by it a thousand times as is probably everybody here." Same and not really know what it was. Right. Right. Oh, I didn't expect that. But yeah, that's what I think. The story behind it is impressive that there were that many people that were involved in it. And I I agree with Heidi. I probably
walked past it, you know, 50 plus times. Oh, that's pretty. It wasn't sure that that was the piece that we were referencing, but it I I can I understand the emotion behind it. I can also see how that meaning is shared with the students that created place and
came up with the decision to create that piece. I and I can appreciate that it took an enormous amount of work because it is it's a very detailed large piece. Well, and I thought maybe a compromise we could um if we ever were to take it off the wall and we were going to put it
in storage at that point, maybe we could give it because then we're not going to be using it anymore. But I don't see that happening. But maybe we can do something like that. I think we need to focus more back on just the general principle. Maybe that committee you spoke about,
maybe that committee can get together and come up with a process going forward as to how we handle these types of situations. So then we have it we have it in writing and you know what our policy is. So would you like to revert back to the committee to do that? I I do believe
where that is a a beautiful thing to think about a picture and what have you. I don't think that was the purpose of the email and I'm not No, I know. But I mean, I don't think that he that p this individual is going to get this because it was donated to the school, but at the same point, we've
all agreed that we walked by and not ever realized what it was for. So maybe as a compromise, say, you know, listen, this is a piece of work. We understand, but we'd like to do this, and I hope you understand.
Would you like us to move in that direction? Would you like us to refer it back to our committee to get it back up again to write that procedure in place? I I like the idea of the procedure because I I I think it's reasonable to think that this will not be the last of a maybe not similar but of the same
major request and instead of having to solve these as again singular one-off issues uh that are taking you know time and thought that we have something that's already there that we can refer back. Yeah. Everyone's going to want the bricks now.
I can tell it's with Heidi's idea though. I I like the idea of both the graduate front door, the kid in the library and the garage with me every time they look out. Were you done talking? No, I was I didn't think so. I mean, well, I I think that the the procedure is the way to go. But I would
like for in that procedure to have a process for memorializing and putting up the plaques and and having that be part of it. So that if that individual in this particular instance chooses to do it that way, then that that's the option that's there. But I do think that that
should be I think that needs to be enveloped into and I'd like I'd like to bounce back to a couple other things that have happened along the way. one I think um sorry Spider um that we had some items in the
courtyard at the high school which had some plaques. I think we want to go back and make sure that we have all of those and if it's changed because the trees have died to maybe develop some have this committee suggest some kind of garden to be developed. And then I also think that I received a request some
years ago, maybe two years ago from Sandy that had some things that were at Edison that when they renovated that school, they took it down. So maybe we can go back and as people share with us, some things that that we developed some kind
of system to have that somewhere in our district in memory of the families because we never want to not remember uh people before us, right? I like that. So you you had a committee, right?
See, it was like uh Darren as a community, Tina Searian, and who else? Five or six of us. Yes. I have to go back to see who was all on the committee, but we would get some people that have some long-standing roots that know some of the history because oftent times they people that have been
here for a long time and we know Monica, you're a four generation Hazel Parker. Jamie, you're a four generation Hazel Parker. I mean, it just goes on, right? that um that those people that have been around can kind of help us think through some of that and put something that um is promising for our community.
Um I I just would like to say I knew that person and I think the family should be very proud that they were loved in that way and that the community still wants to have it there to to honor
um that person that they love so much. So, I think that it should stay, but are we voting next week? No, I would justformational. You've given me guidance and what direction to go and we'll get that committee and I'll reook some more people that have been there long term to
finish this year. That speaks volumes about that lady that sat there. Yes, I heard she was fantastic. So, okay. Therapy dog handbook. So, I um skipper student.
Oh, okay. not the art. I was just being careful how I named it. Um, so the school therapy dog handbook, I spoke with Bev because I really have not brought Rocky back and I didn't bring Rocky back because I wasn't sure when I was at home listening to the
conversations what the point was and she shared there was concerns about policy and how it was named in there. And so I went back changed this to 2526. I removed any conversation about board policy because really this is the protocols of how we do things right you
have broad policy about things but the hand our handbooks which we have a ton of handbooks and I will get them all on a better drive for you for 2526 and we're looking because Beth said there were some names in there so we'll double check all of them um so really this
gives us the guidance of what we do with having an organization and it's TDI or one that's approved and when you are only because I know this, right? Um, when you're TDI, you have to have insurance. Like I have a property insurance. That's how they cover if
anything would happen with Rocky. And so, you have to provide that to the school. Your vaccinations will your organizations won't have your dog license if they don't have their vaccinations and you have to turn them into TDI every year and show that Rocky's up to date on the vaccination. So just knowing some of those properties
and then also that where um if somebody brings another dog in, they have to bring it in so that the superintendent or designate meets it because while someone might pass a test, they might not be so nice as in person. So you want to see them around kids and other people as well. So just kind of so I removed
the indication for its policy and um then corrected on appendix A. It doesn't say the board of education policy 8,300 governs because that was the Nola policies that we had where we had more of a policy. Now we just have a general you know um dog piece. So those are the
changes that have been made to make this uh clear that this is a handbook procedure for dogs. As a matter of fact, several districts have used our handbook um because we stole it from somebody else in another state. By the way, uh that was my thing. I just want if it says refer to the policy and there isn't
a policy that becomes confusing. So there should be a policy. There should be and so when we'reies there's not it's not required by law to have a therapy dog policy and so I think that's what you are hearing and you're going to hear tomorrow night as well is that some of these policies that is you
could add an administrative procedure but you have a handbook that the board actually approves. So you've you've done the small P. We've given you through a committee the process for having therapy dogs in a school. It is not required by law to have a policy. We are just used
to it. It's a change. So, we're asking you to think a little differently about you've got all these handbooks um in place. We'd be happy not to do so many handbooks. Okay. Cell phone.
Cell phone. Uh so uh in my few days back I was barrageed with request of a cell phone ban in our schools. I know Kendall's like please. And I said well we first have to do our policies um and then see which policy group we do and then determine and that takes time to
change all of those. And so in the effort I wanted to te to test your temperature about cell phone bands in schools. Uh we do have a near pod. Near pod is that what it's called? Yandere. Yandere pod. Near pod was a computer thing. Cool. Um, we have a
they're expensive, but we might end up some mental health money from the state and safety money. Um, and also to look at what some other districts have done to stop the cell phones from being in the classrooms. We already have a policy that says you can't have them out. Um, but we know I mean we could also pilot
at like the junior high and start there and see what it is or pilot at advantage which Kendall is asking us for, but um and then kind of give a feedback to the board on what that's like. But um cell phones cause a lot of issues in school and the research is huge on the
importance of getting kids to not be on their cell phones all the time. We I know you signed an email that had a good article or maybe it was on the bulletin but no I did. Yeah. Um it mentioned that Michigan has potential legislation. Do we know what
that is? The legislation was uh broader though just to say you need a policy. Okay. So we already have a cell phone policy but it was not specific. Um there's a second legislation cuz I learned it at the government. So, there's one that's really broad that just says you have to have one and then
there's another one that is a little more specific. Neither one of them have actually, to my knowledge, passed, but um depending on which one does pass, I think that one will pass. I don't know which one will. So, but you can always go above and
beyond the law. You just can't pull less. Right. Right. So, I I think it's going to be that they're telling you you have to have a policy. I don't know that a lot of these places I think specific school districts are banning um and we already sort of have a policy in place that we're doing.
Our administration is asking to go one step further into that and then we would bring a proposal back to you uh quickly in August to suggest uh a procedure in our student handbook.
I'm all for a cell phone. Cell phone ban. There's been a lot on TV lately about the kids on the phones and the social media and that's really Yeah. I mean on it. Not good because we are raising I mean
these like at the high school level you're raising adults and and they've got to be responsible with their own. So, I totally a agreed when I came 10 years ago and I was like, "Oh, you know, like we need to teach them to use them properly until I walked in to
Scott Guthri's class and a student was on the phone while he was teaching and I leaned over to that student. I said, "He's teaching the class. You need to not be speaking on your phone." And the student looked at me and said, "I'm speaking to my mom." And when we gave her discipline, um, the mom took her out
to buy clothes. And so from then I was like, we're dealing with a different day and age of kids learning responsibility. The responsibility thing needs to be how many times have you walked into a store and the staff members are on their phones like this in a store? No, we need
to teach kids to put them down, right? And um and put them away. And um what we've done often times becomes a battle uh between kids and teachers and we shouldn't have to put them in the midst of that battle to tell the kids, "Please give me your phone. Please give me your phone." And then the kids like, "No,
this is my personal property. You know, this is what I have." And so I think that um I I understand being torn for safety reasons, but all the safety training tells you that the kids should not be contacting their parents during that time because you're giving away where you are in that kind of situation.
So um you know, you they should not be on their phones during a safety piece. They should be off. And how many times did we have parents flying up there and then we had to battle parents who were panicked? Oh, did I think it went towards final code? Did
you see it? Is there anybody that doesn't support cell phone changes a little more and maybe a pilot? So, are we like banning them? Totally. They can't even have them at lunch. Yes. Totally. Yes. Cell phones at lunch are worse.
You can't even bring them into the building. Well, no. We would have we would kind of look and make a suggestion and speak with our administrators and I might start with Kendall and then move to the junior high depending on how that works because I think he has some ideas about how to do that. I mean, in best they
have like the little cubby holes, male cubby holes, and the kids come in and put their in the principal's office put their phones in there and then they pick them up and they That's that bug and that works and that works for them. But it's a little different. It might work for
Kendall, but maybe we might want to have because people will be trying to take other people's phones. Does does invest have something in writing about? No, they they follow our they just do it. I was just curious if they had sort of the jumping and I think Edison just takes the phone and they did. They quantum and then they
take the phone, put it in their container and they pick it up when they leave. I thought when we were at a conference, maybe somebody can refresh my memory, that one school had a bag. That's what we're doing the the yonder bags. We're doing we're doing a workshop
and when they go through security, they have to put the phone in the bag and then it automatically unlocks when they do. Yes. And I think Aendale does do that and they've been doing it for a couple years. They did the they did um and so that he Jim might be somebody to chat with about how that's
worked in the time frames of getting in but not only using the same metal detectors we're doing but then he also has a bag for the boats. I haven't had that conversation with them. They have a when you go in they have a a really it's a big school. They have a setup for
phones, water bottles and something else that I don't High school, Aenddale High School. And hats are a good idea, too, because we already say no hats, and yet we allow the kids to have their hats on. But I'm pretty sure I'm pretty sure the other
kids I like a good hat more than anyone when I'm outside, but clearly I'm not wearing a hat when I'm at work. And that's another respect thing. Yes, it is for work. It really is. Unless you're in a job where you can wear a hat. Oh,
like in the military, they have to take off their hat before they walk into the building at the threshold. They take their hats off because it's respect. Okay, we set public comment. We're up to public comment. Seeing nobody, uh, we're
at adjournment. It doesn't say to adjourn. It doesn't say comments, but we'll be here again tomorrow night. So, do one motion to adjourn and save your comments for tomorrow when it's not 9:30. No, it won't be as long. We're going to
we are going to talk about portrait of a graduate and let you guys have some input as well as uh some draft strategic plan conversation before we take it to ad council. So, there will be a little conversations for you guys to do. We won't make you get up and run around, but we'll get the chance for some input.
532. This is about personalities and if you do this, you earn education.