WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=eRKP8vjfH1E

Part: 1

1
00:00:01.600 --> 00:00:17.520
Going to call the meeting of the Hoya school committee to order of July 13, 2026 at 6 PM. Roll call, please. >> Mayor Garcia >> here. >> Dr. Ricone. >> Mr. Sheen, >> present. >> Miss Lefave, >> present. >> Miss Lebron Martinez,

2
00:00:17.520 --> 00:00:49.920
>> here. >> Miss Tenzy Williams. >> Mr. Zaza, >> present. >> Mr. Michaelelsson >> here. >> Miss Leo, Miss Molina, >> please stand for the pledge of allegiance. We do not have any members participating remotely tonight um for the committee

3
00:00:49.920 --> 00:01:06.880
meeting and this meeting is being recorded. Uh I do want to also recognize that uh we have our new superintendent here with us for her first meeting. >> Bravo. There's no student showcase. Uh Miss Lefave,

4
00:01:06.880 --> 00:01:23.280
Miss Feliciano. I don't know why I do that all the time. >> All day. >> Um has anyone signed up for public comment? >> No. >> Are there any student reports? >> Nope. >> Superintendent reports, Mrs. Glashine? Um I have two things on the agenda. The

5
00:01:23.280 --> 00:01:39.520
first is the summer's facility project. Um this is not um a detailed report. This is an FYI to the school committee of the summer projects that are happening at schools. Um I had um one of

6
00:01:39.520 --> 00:01:56.720
your constituents reach out to me to say, "Hey, what's all the fencing up at Sullivan School? What are they doing there?" Um, and I thought it'd be good information for you all to know and I wasn't sure if you had that. So, um, this is just a uh a report of what's

7
00:01:56.720 --> 00:02:14.319
happening at schools. In August, we will be doing um walkthroughs, Sean Sheety, myself um and Anthony uh August, I think it's 17th and 19th to look at school readiness, see where we are on the projects and and how they're doing. and

8
00:02:14.319 --> 00:02:32.560
we will come back to you with a more detailed report of the capital improvements that we had over the summer and where they are ending up. >> Any questions? >> Next item. >> Um the next item is um per policy the

9
00:02:32.560 --> 00:02:48.319
annual report of conference attendance. Um this report is all of the approvals that um you have done over the year for staff to attend conferences. As we put this together there there are some things that we need to shore up to

10
00:02:48.319 --> 00:03:04.080
ensure that it's complete. Um one of those is did they attend it? Um we know when they attend it when they ask for reimbursement, but we don't always have a way to document attendance um currently. So, that's a system we're

11
00:03:04.080 --> 00:03:18.879
going to build out, but we wanted to share this um end of year conference report with you. >> Any other questions from Machine? Mrs. Lubold, >> can you speak into the microphone? >> Not used to having the microphone at

12
00:03:18.879 --> 00:03:36.080
work, so out of school. Anyway, um is this part of the policy that that we already have on the books this this exercise or is it is it in incomplete where we ask people to um requ you know

13
00:03:36.080 --> 00:03:52.480
for the superintendent to come back and report on what people attended, what they learned from it, that that sort of thing. Is it part of that? >> No, this is a separate policy that just says that at the end of the year that you get a conference report. So it is an additional policy to that.

14
00:03:52.480 --> 00:04:06.159
>> Oh okay. >> Is the fave >> is it possible to add another column that indicates the dates of attendance where you know because for us to pull back when we had approved the the trip just kind of knowing the dates that the

15
00:04:06.159 --> 00:04:25.759
conferences were being held. I think we can add that. I don't think that is part of the policy for the annual report, but but we could certainly change that policy of what's in the annual report, but that would be up to you all. >> Yeah, the it the columns in here are exactly what Yeah, the policy those

16
00:04:25.759 --> 00:04:45.520
policy goes through those >> and I'd like to make a a motion to refer which I'd have to look up the policy. So, I'll just come back and I'll send an email. Thank you. >> Other questions? Moving on to new business. uh committee of subcommittee appointed list for 2026. This has been

17
00:04:45.520 --> 00:05:01.520
updated uh with the addition of a new member that the school committee vote to approve the updated school committee uh appointed subcommittee assignments as presented. >> So move >> there a second. Is there a second?

18
00:05:01.520 --> 00:05:20.800
>> I thought so. The only updates are to the uh policy and leadership accountability and measurement committee. >> Any discussion? >> All those in favor say I. >> I. I. >> I. >> I.

19
00:05:20.800 --> 00:05:36.240
>> Motion passes. School committee retreat scheduling. Um the chair obviously couldn't be here tonight, but we everyone who chose to fill out the survey regarding the school committee retreat did and uh Miss

20
00:05:36.240 --> 00:05:51.759
Feliciano compiled those. Um there were no common uh dates found uh amongst everyone, but the most common was um August 6th in the morning. Um

21
00:05:51.759 --> 00:06:09.039
there was Did you fill out the form, Miss Lef? >> Okay. So, your form only asks for morning and afternoons, and you have to fill in that space. There's no mornings or afternoons that I can do. I do work Monday through Friday. I do not have any

22
00:06:09.039 --> 00:06:26.560
days off. Um, afternoons would have been available for me or more late mornings if it was a weekend. But if we're doing during the week, I am unavailable. But I mean, do not hold back a retreat because of Mildred. Like you guys go ahead and I'm sure that

23
00:06:26.560 --> 00:06:41.759
will be recorded assuming. No, I don't know. Then I'll just get notes on it or people can just follow. >> I mean, we can look at weekend days then. Uh I know it was the committee's preference when we first talked about not to do a weekend, but we'll certainly go back and look at a Saturday in

24
00:06:41.759 --> 00:06:57.600
August. >> I didn't know that everybody's off in August during the week. So >> I work. So, I mean, when the chair compiled it, she had asked people about that. So, uh, Mrs. Lubold, >> um, I'm I I'm not I know what you mean,

25
00:06:57.600 --> 00:07:14.560
but I'm not off. I would be taking a vacation day. So, yeah, I know what you're saying, Mildred. But, um, in terms of afternoon, I mean, I mean, I if if afternoon is better, I mean, could we reconsider the morning in to the afternoon or on August 6th?

26
00:07:14.560 --> 00:07:28.880
>> I think you said that no morning or afternoon. It would have to be a weekend, morning or afternoon. >> So, here's the thing. So, we're come we're asking for this time frame, right? But we're asking it in in in the nursing world. This is what's called prime time

27
00:07:28.880 --> 00:07:45.520
and to request time off. We had up until April 1st to request that time off. So, to find somebody to cover me is is it's the issue because this is when everybody already put put in their time. Afternoon. What does that mean to the to the school committee? I don't know. Does

28
00:07:45.520 --> 00:08:01.360
that mean 1:00? Yeah, I could do 1:00 to 4:00. Um because then I do evenings, but I mean if we're looking at afternoons 2 3 and we plan on being there 4 hours, then no, >> I think people looked at as like 9 to

29
00:08:01.360 --> 00:08:20.800
noon, noon to 3. >> Okay, then that would be a possibility. >> Okay, then we can So the 6:00 in the afternoon would work. Mr. Zaza Okay. Okay. So, is there consensus that if we could make the sixth work in the

30
00:08:20.800 --> 00:08:44.719
afternoon, people could make that work. >> So, Okay. >> Okay. So, I will double check and I will text with the chair later on today just to make sure, but tentatively hold the sixth um at one o'clock.

31
00:08:48.160 --> 00:09:06.399
Uh moving on to uh the school committee vote to refer the following policies to the policy and governance subcommittee that came from MASC as updates ECAB access to buildings and grounds JLCDC self- administration selfcare of medications

32
00:09:06.399 --> 00:09:22.399
there and second any discussion all those in favor say I. I post say nay. Motion passes. Um out of state travel, uh or just travel. Uh the school committee vote to approve and authorize should say travel. It's instate travel for Jackie Lucian superintendent to

33
00:09:22.399 --> 00:09:39.920
attend the 2026 May Cas conference in Danver's Mass from November 4th through the 6th. >> There second. >> Any discussion? All those in favor say I. I. Post say nay. >> Uh budget reports. The school committee vote to accept the report of warrants approved as listed above in the 71326

34
00:09:39.920 --> 00:09:56.800
warrant reports. >> So move there. Second. Any discussion? All those in favor say I. Post say nay. >> Uh order filed by chair Dr. River Cologne leadership and accountability subcommittee meet with the superintendent begin evaluation and goal development for the 2627 academic year.

35
00:09:56.800 --> 00:10:11.760
The school committee refer the order to the leadership and accountability subcommittee. >> So move. >> Is there a second? >> Any discussion? All those in favor say I. Any oppos? Nay. Motion passes. Approval of minutes of the school committee vote to accept approve the meeting minutes of the 6826 school

36
00:10:11.760 --> 00:10:28.720
committee meeting. There's a second. >> Any discussion? >> All those in favor? >> Any oppose? Say nay. Motion passes. The school committee vote to accept and approve the meeting minutes of the 6926 policy and governance subcommittee meeting. >> There second. >> Second. Any discussion? All those in

37
00:10:28.720 --> 00:10:43.600
favor say I. >> I. I. Oppose. Nay. Motion passes. >> Updates of committees. uh policy and governance sub committee the school committee vote to accept and approve do these separately the public schools employee handbook school year 2627 >> so move

38
00:10:43.600 --> 00:10:59.040
>> is there a second >> any discussion this just the employee handbook >> sorry go ahead he had his hand up >> you guys said the HPS family >> no I separated it when I asked for the motion I said employee handbook >> oh okay it's just the way that

39
00:10:59.040 --> 00:11:13.120
>> Mine's on the student handbook >> okay anything on the employee handbook >> I there Mrs. Lub, sorry. Yeah, there were just um a few kind of nits. So, I didn't know if this was in final form that >> whatever is done tonight is final and is getting published.

40
00:11:13.120 --> 00:11:31.680
>> Okay. So, there's just a few like like section there's like some unresolved redline text and just different things that are not resolved. So, I I didn't know if that if both sections should you know if we should go through those. Can can you

41
00:11:31.680 --> 00:12:13.200
>> tell us the section or page >> page 39 Yeah, >> the the issue the new child bond and leave section. >> Yeah. So, all that it's just so that you guys can see what the changes were. Um and once you approve it, obviously a clean version is done.

42
00:12:13.200 --> 00:12:27.680
>> Okay. Um, but it's I thought it was like something else um that had to be changed or but no, that that's just so that you guys are aware. But now once we approve it, then obviously they will not have

43
00:12:27.680 --> 00:12:53.120
yellow marks or it'll just be in clean form. >> Okay. And um do you want me to just go through the list? >> What's the sec next page? >> Page 14 versus page 19. So I'm just I'm I'm just asking like which which list is the intended

44
00:12:53.120 --> 00:13:43.680
authoritative one like which section is the unified and consistent protected class You said it was on 19. Oh, down. Okay. >> So, 14 14 versus 19. Miss Lefave then that would be our error because if we look at the policy that we are going

45
00:13:43.680 --> 00:14:00.760
to do I believe a final read on there were changes made which would have been AC where you're going to see pregnancy related condition all that has to be just removed and just put as pregnancy. Um,

46
00:14:01.839 --> 00:14:21.279
we'd have to refer to the policy AC and then update it according to here. So, that's going to have to be a change. So, how do we proceed is going to be my question. >> I mean, the committee either needs to amend this or they need to table it and it needs to come back. So it's but this

47
00:14:21.279 --> 00:14:38.240
our next meeting is >> August 20 something. I heard >> August 24th. >> August 24th. >> By when did you need this published and out the door? >> New employees start before the 24th. >> Okay. So obviously we have to amend it

48
00:14:38.240 --> 00:14:56.079
right here. >> There needs to be. >> So then I need to look up policy AC. I'll get to that right now and I will do the amendment. Uh let me go to second read. Okay. So if somebody could could I see

49
00:14:56.079 --> 00:15:11.839
your computer so that this way as I'm reading >> Oh, I'm looking at the changes here. No, according to page 19. And I guess that same thing has to be copied over to page 14.

50
00:15:11.839 --> 00:15:28.639
>> Start and make an amendment on page 14. >> Okay. So >> amend the first paragraph striking out after basis of this whole line and then replace it with everything. >> Are we going to put the whole entire AC in there?

51
00:15:28.639 --> 00:15:45.360
>> I just you it's everything basis of >> okay so we're going to amend >> on pa a motion to amend on page 14. Um the first sentence we are going to first >> paragraph

52
00:15:45.360 --> 00:16:02.880
>> first paragraph we're going to keep the HPS as an equal opportunity employer and does not discriminate against employees or applicants for employee on the basis of we are >> strike out everything >> strike out everything from there

53
00:16:02.880 --> 00:16:23.040
and we are going to put race color national origin Sex, sexual orientation, gender identity, pregnancy, disability, homelessness, religion, age, active

54
00:16:23.040 --> 00:16:39.639
military/veteran status, or any category protected under state and or federal law. Period. This is what we approved. That's what we approved.

55
00:16:55.680 --> 00:17:14.959
Oh, okay. >> This was the proposal. >> Okay, >> that was 14 first paragraph. >> Is there a second? Any discussion? >> Can we can we get a reread on that, please?

56
00:17:14.959 --> 00:17:29.600
>> Sure. I don't know if you want to look at your AC. >> So, if you looked at the proposed policy, so it's further down, and that's where we all have the red marks. It will be strike out everything after

57
00:17:29.600 --> 00:17:44.240
the basis of it's after that. Then it's going to read race, color, national origin, sex, sexual orientation, gender identity, pregnancy, disability,

58
00:17:44.240 --> 00:18:05.280
homelessness, religion, age, active military veteran status, or any category protected under state and or federal law. Period. So remember when you're looking at policy AC that's currently attached, the

59
00:18:05.280 --> 00:18:20.080
first one that you're looking at was what the attorney had presented and then the bottom one was the proposed changes that we did where you're going to see the red highlights, you're going to see

60
00:18:20.080 --> 00:18:38.880
the crossouts. So, I'm specifically looking at the proposed policy that we already did a first read and agreed upon and now we're going into a second read later today. And that's what I am amending page 14 right now of the which

61
00:18:38.880 --> 00:18:58.080
handbook employee handbook. That way there's consistency. Any other discussion? on the amendment. >> On the amendment, all those in favor say I. I. I. Any

62
00:18:58.080 --> 00:19:14.480
oppose? Say n. Motion passes. Believe there was an amendment for page 19. >> Now I'm going to amend page 19 to read the same. >> So page 19 under this way I know what I'm reading. Under

63
00:19:14.480 --> 00:19:29.760
the nondiscriminatory policy, we're going to maintain everything that says the Holio public schools is committed to maintaining an environment free of unlawful discrimination and harassment based on then we are going to strike out

64
00:19:29.760 --> 00:19:46.000
everything after that that goes all the way down to laws. Period. So it's right before discrimination and we are going to repeat the same thing. We are going to put down race, color, national origin,

65
00:19:46.000 --> 00:20:01.919
sex, sexual orientation, gender identity, pregnancy, disability, homelessness, religion, age, active military/veteran status, or any category protected under state and/or federal law. Period. >> There a second. >> Second.

66
00:20:01.919 --> 00:20:19.039
>> Any discussion? My only question is who's going to be doing these changes so that we can make sure that it gets because it's not like I have access it right. >> Okay, perfect. >> Any other discussion on that amendment?

67
00:20:19.039 --> 00:20:34.320
All those in favor say I. >> I. >> Any oppose? Say n. >> Motion passes. >> Any other >> lefave? So when we're looking at the nond um discrimination, my apologies that I'm looking at the third paragraph

68
00:20:34.320 --> 00:20:52.320
here in the AC non-discrimination >> I know and I'm looking there. We had also added on there after federal law that no students shall this was the only area where we Oh, but that's for students. So eliminate that.

69
00:20:52.320 --> 00:21:12.159
>> Eliminate what I'm going to say. >> Okay, Mrs. Lubold. Um, so I just have a couple more. So page 4849. Um, >> hold on. >> Okay. >> Okay. >> So, if we're looking at the Zoom

70
00:21:12.159 --> 00:21:25.840
transcript section, states report recordings are public records subject to records requests through the Freedom of Information Act, which is federal law. But do we need to site the Massachusetts public records law? the correct citation would be Massachusetts public records, not the

71
00:21:25.840 --> 00:21:50.880
federal law. So, I just flagging that. It's a legal thing. It's not a obviously I'm not a lawyer, but that's >> I am not sure of the answer of that. I'd have to

72
00:21:50.880 --> 00:22:12.240
ask councel. Okay, >> Miss Lefave. >> Um, so I mean right now where we have it, right, we we've got to come up with something to get sent out because obviously it's not till the 24th. Um,

73
00:22:12.240 --> 00:22:28.000
and going trying to find out information through council then for us to review it, to amend it, it's just extending it. So if right now in my personal opinion I think that if it's if that's something that we can just right now approve what

74
00:22:28.000 --> 00:22:42.799
we have right now obviously you have more other things that we have to go through but things like that if we can then bring it back after the fact once it's already been submitted because just like anything we can amend later um and

75
00:22:42.799 --> 00:23:00.640
update but right now we got to come up with something before the 24th. Mr. Michaelelsson with your hand up. >> Yeah, I I feel like that's a non-intendent change. I think the more important thing is things that actually impact families and employees. So, I I

76
00:23:00.640 --> 00:23:20.320
think that approach I think makes sense to uh to defer on something like that and update it later. >> Mr. Zaza, can >> we just say and any applicable stay low? >> If the group wants to amend it, um Mrs. looold.

77
00:23:20.320 --> 00:23:37.039
>> I was just going to say if if if there's a if there is a a mechanism to do what Mildred said where where we go ahead and pass it, but then there's a a separate recommendation that by, you know, these these things will be updated, you know, by whatever September 5th. I'm making it

78
00:23:37.039 --> 00:23:56.919
up, but like whatever the from the superintendent's perspective that that we that we could have those answers and it would be updated and given to to the employees, you know, a new version. I don't know. I don't know what that mechanism is, but I'm sure we've done it before. >> Machine,

79
00:23:57.760 --> 00:24:14.640
>> I'm rereading it saying, is that change going to change what um Mr. Michaelelsson said around the intent of the article? I think I I think that we should pass it as is and if there is

80
00:24:14.640 --> 00:24:31.760
a change that is substantial in meeting then we should we we can amend it once we get that from council. >> I just want to make the point though that this is not a it's not a stylistic issue it's a legal issue. So you know what I mean? So like this particular item so it's it's a it is a it's it's

81
00:24:31.760 --> 00:24:48.400
not like a grammar or something that's missed. It's actually the wrong citation. So that's that's why I just want to point it out to you if we're if if we're sending it out that you would have to change it. >> Clarify may >> Mrs. Lasheen.

82
00:24:48.400 --> 00:25:04.720
>> Clarify for me just so I'm clear. >> Yeah. >> On what exactly you are asking us to change. >> So FOYA is a is a federal law. >> It's not a Massachusetts general law. The Massachusetts general law is is chapter 6610.

83
00:25:04.720 --> 00:25:21.760
>> Right. So just making that distinction of of what it's governed by, right? The correct citation would be to Massachusetts public law in my estimation. Again, it's it's it's a legal accuracy thing. It's not a style thing. That's why I was I was saying if

84
00:25:21.760 --> 00:25:37.919
like what you were suggesting checking with council, but you would want it right whatever you publish. >> Correct. Correct. And I I guess I'm saying is mass general law and foyer are they similar? I don't know that answer. I'd have to ask councel, but I'm wondering if it

85
00:25:37.919 --> 00:25:53.679
>> you're called differently. >> Yeah, I mean I think they're they're similar. It's just what governs us, right? You want the >> um that >> and I'm just going to ask a question as a superintendent before we on to the next one because it's about

86
00:25:53.679 --> 00:26:10.799
this section. Was this section actually written and reviewed by the attorney? I just am a little perplexed that we would only um notate Zoom and not like Google Chat and

87
00:26:10.799 --> 00:26:26.559
Teams and like what was the rationale for only being concerned about Zoom meetings and not saying all virtual meeting platforms? >> I don't know the rationale for that. Um, but I do know that council reviewed um both of these documents

88
00:26:26.559 --> 00:26:43.400
>> and they council wrote this section. Like it just it I only ask because it seems odd with the bolding and the capitalization that like that doesn't appear in other sections like that.

89
00:26:46.000 --> 00:27:04.960
I think that whole se the fact that we are only concerned about Zoom um like that we would name it Zoom and just not virtual meeting >> Mrs. Lubold. >> Oh no I Okay. >> Um unless you want to move on to

90
00:27:04.960 --> 00:27:24.559
>> There's no motions on the floor. So >> Okay. >> Did you have >> Yeah. So, um, page 35. Um, this is on the FMLA 12-month measurement period comp. It seems to conflict with the policies that we have GCCE, GDCCE.

91
00:27:24.559 --> 00:27:40.640
Um, so the handbook defines FMLA 12-month period as a rolling calendar year. The school committee's policies define the school systems fiscal year as a fis fixed method. So I I guess my question is like which is the method that governs and that should reflect the

92
00:27:40.640 --> 00:28:00.000
same thing in the handbook. >> Miss Lefave. So, I'm sure you're going to see under first read those two policies that um were reviewed last year, but I was going to be pulling those two

93
00:28:00.000 --> 00:28:16.960
to refer to the subcommittee because we need to to look at the changes which will then have to come back and made make amendments here because there was no change or discussion on it according to the

94
00:28:16.960 --> 00:28:46.399
minutes >> from when it was reviewed back on Gate and plus we had also received so this was reviewed back initially in subcommittee on 362025

95
00:28:46.399 --> 00:29:05.039
G CCC C G D CC G CC E G D C CC CE both in Mark. Yeah, I know it's so confusing. So, um I know that we also had received um some feedback on both those policies when we were discussing

96
00:29:05.039 --> 00:29:22.399
the um yeah, the changes that we were trying to to implement. So, I would be pulling those to then refer back. So, again, it's I understand that we're kind of hardressed here um to get

97
00:29:22.399 --> 00:29:38.640
this out and by all means, like I said, we we're going to review and we may go back to the employee handbook and just do the amendments as we have to do them. Um I am documenting everything. So this way at least it becomes one final

98
00:29:38.640 --> 00:29:57.200
amendment after the fact versus 20. Um because there will be more. It's not just what you're asking. There's there's going to be more that are going to be coming up. >> I I am just going to caution. We do have I mean if this has to be tabled because there are substantial items in here that

99
00:29:57.200 --> 00:30:12.240
are that conflict with our policy then we may just have to do that. I mean that so and things may just have to wait um to be distributed because if what I'm hearing is that what's in conflict on here is that our policy says

100
00:30:12.240 --> 00:30:31.279
that leave works on a fiscal year um rotation but what's in our employee handbook is working on a calendar year. So either we have to amend what's in the handbook to work on a fiscal year because I think that's what our policies say or this needs to be re both have to be aligned to the same duration of time

101
00:30:31.279 --> 00:30:48.480
is is that accurate Mrs. of what you were asking just from what I >> Yeah, I was just wondering which one governs, you know. >> Well, currently right now what governs is what's currently our current policy. It's not anything that's been read in subcommittee or or um reviewed when

102
00:30:48.480 --> 00:31:07.120
there was a full review of all policies um with MASC. So, right now, that's what we're trying to bring forward as quickly and efficiently as we can. It's just and I I get the frustrations, but

103
00:31:07.120 --> 00:31:22.559
>> Mr. Michaelelsson, >> Miss Lubald, can you site where that 12-month fiscal year if it came from? Exactly. Because when I look at the policy, it talks when it talks about the fiscal year, it's talking about a spouse when a spouse is

104
00:31:22.559 --> 00:31:49.360
splitting FMLA. >> Sorry, just I have to look at your computer because I just have my my notes. 35. It's the It's in 35 of the school systems fiscal year >> but in the the other document which it's

105
00:31:49.360 --> 00:32:11.039
not up here so I can't >> per rolling calendar year. So the differences per rolling calendar year or the school fiscal year, >> but the distinction, I'm sorry, the the difference between those two is that's talking about when you have a spouse that's employed with the district versus

106
00:32:11.039 --> 00:32:27.519
this just talking about an employee getting 12 year 12 weeks of FMLA per calendar year. So I understand that this says rolling calendar year and that says fiscal year. But if like you have a couple of parents who are employed in the school district and they need to take the 12 weeks, I get that that's

107
00:32:27.519 --> 00:32:43.519
fiscal year, but like >> it's what's it's what it's what's accurate. I mean, it's not me. It's it's there's two different phrases that we're looking at. So, what's the accurate language in order to give people direct direction?

108
00:32:43.519 --> 00:33:13.880
>> This is Lucim. Uh my my comment is null and void at this moment. >> Okay. Seeing no other amendments, are there any other comments? >> Mrs. Lefave. >> Any other comments on the employee handbook?

109
00:33:14.880 --> 00:33:30.480
>> Just do we have a Do we reach a resolution on which which one governs? Is that you said that's the policy. So is it possible to make an amendment to just change it? >> You can make Yeah, go ahead and make an amendment. >> If we make an amendment to change the

110
00:33:30.480 --> 00:33:46.559
language to art from our current policy into the handbook. >> Yeah. Just state if you can make the amendment. >> So I move to make the amendment to reflect the policy currently. Can you state like you have to state the you have to

111
00:33:46.559 --> 00:34:06.720
>> Well, I got to get the >> tell you have to you have to tell us where to remove the language. Like we have to know exactly where the language is being stricken from and what's being added in. >> So we're adding in we would be adding in the 12-month period from the

112
00:34:06.720 --> 00:34:27.119
>> So where are we striking anything from the current policy from the current employee handbook? So yes, we we would be striking the rolling calendar. >> Okay. So make the motion the motion that >> and strike on what pa like just so Irene can

113
00:34:27.119 --> 00:34:47.839
>> Yeah. Sorry. Sorry, Irene. Page 35. And the sentence the sentence is employees are entitled to 12 weeks of FMLE per rolling calendar year >> right here please.

114
00:34:47.839 --> 00:35:02.320
>> So we you're striking out strike that okay >> just that and then add in >> from our current policy. >> So replace it with and state the make the statement of what you want to replace it with. >> Okay. And that would be the 12 12 month period

115
00:35:02.320 --> 00:35:18.320
means the school systems fiscal year and that is in the policy. >> So right now you we've striking employees are entitled to 12 weeks of FML leave per rolling calendar year. Yeah. And >> what is the language that you're replacing that with

116
00:35:18.320 --> 00:35:36.240
>> what is in our policy? GCCE GDCCE. >> No make >> letter I. >> Okay. So then read off that >> 12 month period in quotes means the school system's fiscal year.

117
00:35:36.240 --> 00:35:51.960
>> So you're striking out that language and just putting in the language 12 months periods in quotes the district's fiscal year. >> Yes. >> Okay. >> That's that's what that's the that is the discrepancy. >> Okay.

118
00:35:52.240 --> 00:36:12.480
>> Do you have that, Miss Feliciano? Is there a second to the motion? >> Second. >> Discussion on the amendment. Miss Lefave. So, this is where it's getting very confusing because this one is based off

119
00:36:12.480 --> 00:36:29.839
of spouse means a husband or wife. Then I 12 month period. Is that the I was just moved by accident under there. It was moved under like as part of Maybe. Okay, >> that's for the >> Okay, that one's for the spouse, right?

120
00:36:29.839 --> 00:37:04.720
>> Yes. >> I'm just going to go ahead and agree at this time. So what the amendment will do is it will change the language in the employee handbook to reflect the language that we give for spouses, not for employees. That's what it was pulled from. So we're changing it so the spousal language will

121
00:37:04.720 --> 00:37:22.640
apply to all employees, not the employee language. I'm I would defer back to the to the committee chair in ter I'm I'm just raising the language discrepancy of of what what is in the policy and and if if

122
00:37:22.640 --> 00:37:40.240
we don't have like apples to apples meaning employees because we're citing spouses and what like what wh which is it I'm I don't >> I'm just saying the amend amendment the language that you took from the amendment quoted was the policy directly

123
00:37:40.240 --> 00:37:57.040
dealing with spouses >> and so it was inserting the spousal language in with the employee language. That's what I was making the point is Lefave. >> Yeah, that's kind of where I was going. But I mean if at this point let's move this along do

124
00:37:57.040 --> 00:38:12.400
the fiscal year whatever is in the current policy be it I guess under the spousal one. I just don't know where to go with this, but I'm I I can't see us discussing this for another long period of time and

125
00:38:12.400 --> 00:38:27.839
we're not going to get anywhere unless the indentation of letter I was not meant to be made that far in. That's my only um guess right now. Like it was indented way too far

126
00:38:27.839 --> 00:38:44.640
>> in the in the policy and it should have been, you know, more right under H. And then the next letter is I. But I don't know because I when this was written was back on. >> Long time ago.

127
00:38:44.640 --> 00:39:02.240
>> Any other questions on the amendment? All those in favor say I. >> I. >> Any oppose say nay. >> Motion passes. Any other discussion? 35. >> Seeing no other discussion

128
00:39:02.240 --> 00:39:17.520
to approve the employee handbook, we'll now vote on approving the employee handbook as amended. All those in favor say I. I. >> Any opposed? Say nay. Handbook passes.

129
00:39:17.520 --> 00:39:34.760
Now entertain a motion from the school committee to vote to approve the family handbook. >> Is there a second? Any discussion? Mrs. Lubold,

130
00:39:36.560 --> 00:39:52.720
>> there's some um issues that I wanted to go through or just ask a question. Um there's a duplicate uh attendance section page 16 through 19. There's repeated language. I don't know if that was on purpose or

131
00:39:52.720 --> 00:40:10.480
>> Miss Lefave. Yeah, it's been like that all the time. It's repeated, repetitive. Okay. >> Can I go on, >> Miss Lub? >> Yep. Um, on page 16, um, the document

132
00:40:10.480 --> 00:40:26.960
says Spanish version needed. Um, but can we I I'm just asking this as question because I don't know, but can we adopt something that we don't have the Spanish version or do how how does that work? >> Everything after it's adopted will be translated. It's given to the school committee in English and then it's sent

133
00:40:26.960 --> 00:40:43.280
for full translation so they have final documents. So it'll be they'll the Spanish version, they'll have the Haitian Creole version and what's the other language we do it in? It'll be translated in the languages that we typically translate into. So

134
00:40:43.280 --> 00:41:01.680
that's any notes for that will >> be there and it's made there so they can put the correct attachments of each one on there. >> Okay. Thank you. Thank you, >> Mr. Michaelelsson. your hand up. >> I'll pass. >> Okay. >> Um, page 77, the AI use policy.

135
00:41:01.680 --> 00:41:20.240
Um, it's referenced, but it's not written. So, if we're pointing to AI guidance, but we don't have it. It says link forthcoming. When are we going to have that for our families? >> Mrs. Glain, >> we have the AI workg group and we have

136
00:41:20.240 --> 00:41:36.240
guidance. Um, >> page 70, >> but we don't have policy on it. Are you asking to link the guidance that we currently have? >> Yeah. Like I was just thinking if we're finalizing it, like what what would we be shar like we're we're saying we're giving out a document to people about AI

137
00:41:36.240 --> 00:42:04.920
guidance, but then we're there's no guid there there's nothing there. So I don't know I don't know if there's something that should be there, but I but I guess I'd like to see before we finalize the section or at least understand the intent. >> Can you show me where you are? >> Page 77. Oh, I

138
00:42:11.280 --> 00:42:26.560
>> fave. >> My recommendation is to just remove link. >> Okay, >> remove that. Whenever we do get it, we do get it. But I mean, obviously, they must have came up with the expectations, the use, and everything because they

139
00:42:26.560 --> 00:42:45.040
typed it in. So, we'll just use So, I guess um it could just read the district's full recommendation for acceptable and unacceptable uses of AI as seen below. I don't know. Period.

140
00:42:45.040 --> 00:43:01.040
>> Is that a motion? That's a motion. >> So, can you restate that? >> The motion would be to strike out can be found here link forthcoming. >> And just maintain the district's full recommendation for the acceptable and

141
00:43:01.040 --> 00:43:21.839
unacceptable uses of AI as seen below. >> Is there a second? No. Second. Motion fails. I >> had my Mrs. machine. >> Bear with me. Did the um AI guidance

142
00:43:21.839 --> 00:43:37.359
work group share their report with the school committee yet? >> No. >> No, they have not. >> Okay. So, I I believe that that was put there um to link once the school committee has reviewed it. That report just came to the cabinet I think in

143
00:43:37.359 --> 00:43:57.599
early June or late May um from Rebecca Thompson. So, I think that is why that link was there. Um, I would agree with your motion, Mildred or Miss Lefave, >> Miss Leave, >> what subcommittee is that under?

144
00:43:57.599 --> 00:44:12.000
Do we know? >> Do you have the tracker? >> It's under leadership. >> Leadership. >> It was under leadership. >> Yeah. >> Okay. >> But the report would need to come to this committee to be referred back. >> Yeah. >> That won't be till August.

145
00:44:12.000 --> 00:44:32.880
>> Correct. Was there anything else in the student handbook to be changed? >> Well, with all the changes that were concerns that we're having and that's there, how are we going to proceed forward with sending this out? If if

146
00:44:32.880 --> 00:44:49.440
we're still concerned about this area, >> that's a decision the committee will have to make this evening. >> Okay. So, we we need it's going to be by the vote. So, if we don't want this to move forward, obviously students and families aren't going to get a handbook right now because that first it's going to take a while. We'll probably have it

147
00:44:49.440 --> 00:45:10.640
out to them at least by October. >> Mrs. Lebron Martinez, >> can we and some of the ones that we need changes until we get further clarification say conting upon I vote on tonight then say conting upon what?

148
00:45:10.640 --> 00:45:27.440
that or vote on it. Do you guys have something? >> That's the committee's choice this evening. I mean, if someone that's the that's the will of the body. >> I like Can I ask the superintendent, is that something that >> it's

149
00:45:27.440 --> 00:45:44.160
tangible for you to at least have something or not? Because you're saying you have to have it before August 24th and we're not meeting that. >> Mrs. Gling, >> I think this section of art as I'm reading it, artificial intelligence, AI use, and

150
00:45:44.160 --> 00:46:00.319
expectations could still be of use to families. Um, and to Mildred's point, removing the sentence that says or amending to say to take to strike out the district's full recommendation for acceptable and unacceptable use can be found here.

151
00:46:00.319 --> 00:46:17.200
Remove that. Um, and then once this body has reviewed it, we could amend it later. But I do think that that we could still um give them something. >> When do the handbooks get distributed or

152
00:46:17.200 --> 00:46:32.880
when does this go out to families? >> Uh it will go out before school starts. The exact date I do not know. >> Mrs. looold. >> I'm completely comfortable with that that approach, but I do feel like from

153
00:46:32.880 --> 00:46:47.839
an accountability perspective, knowing who who is accountable and what date rather than kind of a you know a loose timeline of that we will do it. It's like when will it be done like at what point like having a having some deadline? I know you threw out October

154
00:46:47.839 --> 00:47:04.160
but I don't know. So the school committee has the ability to make changes to the family handbook or the employee handbook at any time throughout the school year. So what is voted on tonight >> is what the committee has decided on on

155
00:47:04.160 --> 00:47:20.079
July 13th. But if there is a policy change, we just need to communicate it out to the appropriate parties. I mean, there could be a law change that changes 27 pages in our student handbook that needs to be updated um in November and

156
00:47:20.079 --> 00:47:35.359
we have to go in and update and notify. So, I mean these it's I mean in the olden days when you'd print out the student handbook, it was on the day of printing and people would say that I received this on this date and it's what's in here and then you'd have to send out >> um like yellow updates to to families

157
00:47:35.359 --> 00:47:50.480
and they say they receive it. So, it's a little bit easier now. But like any change like we make policy changes uh monthly that could impact this. So as long as it's communicated out as you know the district is has the public comment period open right now for the

158
00:47:50.480 --> 00:48:06.560
bullying prevention plan like that's obviously going to be a change in this once it's solidified. So there's going to be changes. So anything that like has to be updated will get updated in this policy and it'll be communicated out to families or employees depending on that. Mrs.

159
00:48:06.560 --> 00:48:23.440
That was my previous question. As as we're going through this and the policy subcommittee is going through policies, we are going to come up against this multiple times this year. So I was wondering what the protocol was that for this committee. So thank you Mr. Sheen

160
00:48:23.440 --> 00:48:38.880
for sharing that. >> Miss Leave. >> So I know that you want timeline time frame. So August 24th obviously is our next meeting which then this um the AI report would then be referred to the leadership um and accountability

161
00:48:38.880 --> 00:48:54.640
measurement subcommittee. Now it's up to them when they meet then they discuss it. Then it comes back again to the full board. Once it comes back again to the full board, obviously we're going to look at the student handbook, student

162
00:48:54.640 --> 00:49:10.400
family handbook, plus their recommendations. And then that's when we we decide right then and there, are we going to amend that again or are we going to approve as is and then that gets missing then sends it out to the

163
00:49:10.400 --> 00:49:26.079
appropriate people to then have it sent out to the updates to the families and the students. So the timeline is kind of hard because I don't know what the availability is going to be for the subcommittee to meet and discuss that >> that Thank you.

164
00:49:26.079 --> 00:49:41.200
>> Thank you, Mildred. That's that's perfect. >> Makes sense, >> Mr. Michaelelsson. >> Okay. So given everything we've talked about here and the way that you brought up the bullying policy, which everybody received an email about that, right? Uh as a parent and as a school committee

165
00:49:41.200 --> 00:49:57.440
member, I got an email about that. Um, the district's been very forthcoming with policy changes and putting it in the handbook. I'd like to make a motion on page 77 to remove the words link forthcoming after the district's full recommendation for the acceptable and

166
00:49:57.440 --> 00:50:15.920
unacceptable uses of AI can be found here. >> Remove all that. >> Just remove the link forthcoming. Oh. >> Uh, actually uh recent my motion. I want to make a motion to remove the statement. The district's

167
00:50:15.920 --> 00:50:31.359
full recommendation for the acceptable and unacceptable uses of AI can be found here. Link forthcoming the entire sentence. >> Is there a second? >> Second. >> Any discussion? All those in favor say I. >> I. Say nay. Passes.

168
00:50:31.359 --> 00:50:48.240
>> Any other discussion on the student handbook? I have a question on the chronic absenteeism pages 16 and 18. >> Um, so the document says absences count toward chronic absenteeism whether a note or explanation was provided or not.

169
00:50:48.240 --> 00:51:05.520
But then there's a separate section that describes documenting excused absences. So what is the answer in terms of whether documentation changes the 10% calculation? Like is it I think I know the answer but I just want to >> understand it. the document the document

170
00:51:05.520 --> 00:51:24.400
doesn't change the um 10% calculation. An absence is an absence is an absence. It will however play into possible retention or reasons why they were absent. It is it it's evidence of the absence but it h the document will never

171
00:51:24.400 --> 00:51:41.760
adjust our state designation for 10%. >> Okay. Yeah. So if so just to clarify so like if someone let's say someone h it's still tracked as an absence but you have a mechanism where you're evaluating whether that absence might

172
00:51:41.760 --> 00:51:57.200
have been excused or so it's not necessarily penalizing someone. >> It's an in-house housekeeping record. >> Okay. >> The absence is just a straight absence to the state. Okay. But we use it inhouse to evaluate how to support

173
00:51:57.200 --> 00:52:14.240
attendance when we see if a student has multiple I'm making it up surgeries and we know that that's why they were absent. How we address their chronic absent might be different than how we address someone who has no documentation. >> I got it. Okay. Thank you.

174
00:52:14.240 --> 00:52:31.079
>> Any other questions or amendments on the student handbook? Seeing none, we'll now vote on the handbook as amended. All those in favor say I. >> I. Any oppose say nay. Motion passes.

175
00:52:32.800 --> 00:52:48.640
If you have, you don't need to give a report of your subcommittee, but um and if you choose to. Finance uh we're tentatively scheduled to meet August 18th. Uh joint city council school committee. That's the report at this

176
00:52:48.640 --> 00:53:06.240
meeting. Mr. Zaza, >> is that a Saturday? >> July 18th is a Saturday. August 18th is a Tuesday. >> Uh leadership accountability measurement. Since it just changed, I'll assume there's no >> right right now. Now,

177
00:53:06.240 --> 00:53:23.680
>> so ongoing business, um we have an update on the Hoya High School basketball team trip to Puerto Rico. Mrs. Glen, did you want to talk about this? >> Um sure. It You can read the correspondence that we received from MIAA and ask

178
00:53:23.680 --> 00:53:42.000
>> one second. I'm going to entertain a motion to receive the communication. >> So second >> uh the communication um comes from MA. It is addressed to um HPAL and both Hoyokai and Central. And as written, um

179
00:53:42.000 --> 00:53:58.880
the proposal to have the teams participate in Puerto Rico would violate um some of the MIAA rules. Um we as it stands right now, this moment um it it it appears as though our team

180
00:53:58.880 --> 00:54:15.040
would not be able to go and not be penalized in their own league when they returned. Um, so unless there is a change from uh the leaders at Hoopal, it doesn't appear as though uh teams will be going. I did speak with principal

181
00:54:15.040 --> 00:54:33.040
McKenna and athletic director Mel Martin about this as well. Um, and and they're reading it the same way. Um, but we haven't heard back yet. >> Any discussion? All those in favor say I. >> I.

182
00:54:33.040 --> 00:54:56.480
Okay. And Irene, I'll abstain ongoing business. We have some policies. School committee vote to accept the proposed uh policies as a first reading KA-1 school community relations goals. >> So moved.

183
00:54:56.480 --> 00:55:12.599
>> There second. Second. >> Discussion. >> Mrs. Lubold. Um a question. So with the imple implementation of this one, who's responsible for carrying out the goals? Is it the superintendent, the communication team? Like who's

184
00:55:12.720 --> 00:55:41.520
accountable there? Well, I'm going to have to follow up then with the previous chair and find out because I have no idea. I can't give an answer to that. But it surely ain't the school committee.

185
00:55:41.520 --> 00:55:57.920
>> Well, it's the district. So, it's the superintendent with oversight of the school committee. So, it's the superintendent's if it's referring it says the district has committed to sustaining that means it's the superintendent and the school committee has the responsibility to um supervise the superintendent. So, it's both the

186
00:55:57.920 --> 00:56:20.720
school committee and the superintendent. >> Um I I understand it's implied. Does it need to be in there or >> I mean we if you want to go through every policy and put in every policy. >> No, I just I'm asking the question. I don't know. I mean it just jumped out at me. So that's why I'm asking the question.

187
00:56:20.720 --> 00:56:37.920
>> I mean it's our responsibility. This is we supervise the superintendent. So if the superintendent isn't implementing our policies then through monitoring, evaluation, progressive discipline, that's how we would address it. >> Okay.

188
00:56:38.720 --> 00:56:55.359
This is a first reading. Any amendments or discussion? All those in favor say I. I. >> Any opposed say nay. >> Uh the school committee vote to accept uh policy KBA school parent relationship goals as a first reading. >> So moved. >> There a second. >> Second.

189
00:56:55.359 --> 00:57:10.240
>> Any discussion? >> All those in favor say I. >> I had five. Okay. Mrs. Leold. Um, so I I'm just looking at the guardian relationship and the title and like how we're talking about the word the name

190
00:57:10.240 --> 00:57:25.520
guardian and whether like it is is there the policy step like silent on students and informal care arrangements like Mckin Vento like there's there's different classifications of guardian not and it's not defined so I didn't know if that was something that needed

191
00:57:25.520 --> 00:57:44.000
to be defined. Miss Lefab, >> I'm a bit confused what your what your So like you you want me to put like foster parents? I'm not I'm not sure where >> Well, because this is first read. I just that I'm asking the question like like

192
00:57:44.000 --> 00:57:59.440
I'm reading it for the first time and it jumped out at me that there's not a definition. There's different f different types of family situations that you know that type of thing. So I don't I don't I I'm just asking. So, um, when they did review this, obviously

193
00:57:59.440 --> 00:58:16.079
they wanted to put guardians in there because a guardian could mean the state could mean um a grandparent, can mean the foster parents. In order for these individuals to have access to student information or anything, they have to

194
00:58:16.079 --> 00:58:32.319
have guardianship. It can't be it's my nephew, I'm just taking care of him. There has to be actual paperwork. So they're considered the guardian guardian of state, guardian of of that child. >> Okay. >> So we're including them because they are it's

195
00:58:32.319 --> 00:58:49.440
they're just as much included in this. It's just not parents. >> Do we do we define guardian somewhere? I mean not maybe not in this particular policy, but is that something >> I mean if you would like me to amend it and put guardian, I can Google the definition and add it so that every

196
00:58:49.440 --> 00:59:07.760
everybody's aware. maybe add it at the bottom. What classifies a guardian? I I mean I if that's if that's what you would like, we can amend it. This is the first read. >> Well, right. >> You're going to ask a question of the

197
00:59:07.760 --> 00:59:25.040
superintendent. The district by law has a definition of what guardian I mean it's so is there is a law that says I mean a parent is a I mean is a subsection of a guardian I mean a a parent is under a guardian I mean when

198
00:59:25.040 --> 00:59:40.960
you look at who's responsible for a child like it's the guardian who's responsible and it could be a parent like or it could be a foster parent or it could be Mildred um but >> or the what is the definition that the state says guardian.

199
00:59:40.960 --> 00:59:57.359
>> I can't um tell you right now what the state says the definition of guardian is. When you enroll a student in the Hoyoko public schools, part of the enrollment process is bringing in a birth certificate. If the parents do not have current custody of the child, then

200
00:59:57.359 --> 01:00:14.440
we would then say who has the court uh appointed as the guardian and there is guardian paperwork that goes with it. So that's how we define who the guardian is. And the guardian is often different and changes.

201
01:00:16.400 --> 01:00:32.640
And maybe I'm I'm missing the the intent here of of this is I I hear what you're saying, Jackie, but but when you say first read, like this is our first read of this policy, right? So when I'm reading it at home before I come to this meeting, I'm looking at like what what's jumping out at me that a I don't

202
01:00:32.640 --> 01:00:48.240
understand or b there might be something, you know, accidentally omitted or something like that. So is that you know that that's how I'm looking at these things. So if that is that is incorrect from a first read perspective. >> Well, it's actually it's the committee is probably it's technically the

203
01:00:48.240 --> 01:01:03.599
committee's second time getting it because we would have referred it to the subcommittee. Um so we would have seen it. Yeah, because this was part of the bunch, >> but they [snorts] were all referred. >> Every single all the policies were referred to the subcommittee. >> Um, and the subcommittee went through

204
01:01:03.599 --> 01:01:18.960
them and they've pushed back these recommendations. So, it's by it's by virtue of a first reading just because it's going to be a policy change. Like the committee would have seen it multiple times prior to tonight. So, it's it's the first reading to become final. So, what it means is like if

205
01:01:18.960 --> 01:01:35.119
there's amendments or anything, those get made tonight. So then it comes back at the next meeting which typically would be two weeks but now it's multiple weeks since it's not till August and then we would finalize it. So if there's any amendments or if it needs to be changed you can either table it >> and it gets tabled if you don't have

206
01:01:35.119 --> 01:01:49.920
those amendments ready or amend it tonight so it can be a final reading in four weeks. >> Mrs. Lefave. >> So and and basing it off of what you're asking. So if you look at the original policy it was only always talking about

207
01:01:49.920 --> 01:02:06.000
parents. That's it. That means I don't care who else was in charge of that child. We're only having relations with parents >> because it's like saying they're the ones that matter. >> But in actuality, there are kids that don't have their parents. There's a

208
01:02:06.000 --> 01:02:21.599
guardian. So I think out of respect and the fact that there's other people that are in this child's life that do have either court ordered well it would be court ordered >> they have somebody making their their decisions for education health whatever

209
01:02:21.599 --> 01:02:37.520
the case is they we should be building those relations so this is kind of like we are including them in this as well and that's why to my to to what I'm getting from That's was the

210
01:02:37.520 --> 01:02:52.720
recommendation from the subcommittee at that time. It was making sure that we are including that guardians are part of this process as well >> and and that would be different from the example that you gave someone was like the older brother was not the legal

211
01:02:52.720 --> 01:03:06.640
guardian right but like >> right they have to so this is we are told >> legally though like there could be they could be a caregiver but they're not a guardian. >> Got it. So, so you can do a caregiver authorization to someone that could be a

212
01:03:06.640 --> 01:03:23.760
caregiver um that allows someone to make educational educational decisions that the parent can't. The parent can voluntarily make a caregiver, but that's not the same thing as that has to be the parent or guardian that sets up a caregiver. A caregiver could be the authorization that you grant to grandma

213
01:03:23.760 --> 01:03:39.280
or a close friend to pick up your child from school. Like that could be a caregiver. So there's different classifications of that that could be that you could have educational surrogate parents too, but that's a whole other >> Is there something that you want to add

214
01:03:39.280 --> 01:03:55.280
in here? I mean, I think I I would I would like to see the reference the the legal reference that the district uses for to define that because I think that it should be if it's if it's already in one place, it should be we should refer to that since it's already as Miss

215
01:03:55.280 --> 01:04:14.960
Gusheen stated already exists. >> So then the motion is going to be referred back to um policy subcommittee. Let me put this here. Hold that thought. >> Okay. refer KBA to policy subcommittee.

216
01:04:14.960 --> 01:04:30.960
>> So there's a motion to amend to refer back to policy subcommittee >> and I think we need a legal opinion then. >> Is there is that mo is someone making that motion? >> I am >> okay. Is there a second? >> Second. >> Any discussion? Mr. Michaelelsson. I

217
01:04:30.960 --> 01:04:47.119
think [clears throat] the spirit of this policy is to encourage cooperation between the school and whoever's in charge of a child, right? I understand that it's not specific to all scenarios, but I think the spirit of the policy is to identify that we are trying to build

218
01:04:47.119 --> 01:05:03.599
a collaborative environment with families and I don't think adding any different language here is going to encourage the spirit of the policy in any way. Um, that's my two cents. >> Any other discussion? Mrs. Lubold, >> I would just I would just say, you know,

219
01:05:03.599 --> 01:05:19.359
in in building off of Mr. Michaelelsson's point that part of, you know, governance is being specific and clear as to what we're referring to. And if there is existing language that the district uses to define guardian, then we should have that applicable in our

220
01:05:19.359 --> 01:05:34.240
policy since we are the governors of those policies. >> Any other discussion? All those in favor say I. I. >> Any oppose say nay. No. No, >> two nos. >> Yeah, it's two vote. It still passes.

221
01:05:34.240 --> 01:05:56.079
Okay, so I already know. >> Moving on to >> school committee vote to accept as a first reading JFBB uh school choice. >> I'm going to go ahead and and make the motion >> as a first reading. >> As a first reading. >> Is there a second?

222
01:05:56.079 --> 01:06:10.000
>> Second. >> Any discussion? Miss Lefave. >> Okay. So, let me just pull that one right now. Um, JFBB school choice. I got to pull out. So, this was the

223
01:06:10.000 --> 01:06:26.799
original recommendation from the subcommittee back on May 20th of 2025, and it was to adopt the MASC version at as it has the updated protection class.

224
01:06:26.799 --> 01:06:41.920
Since then, MASC has come up with another school choice, correct? Um has come up with another um amendment as of May 2026.

225
01:06:41.920 --> 01:06:57.280
So, I would like to amend this policy and add as number three, but then shift the other ones down. Right? So number three would then read

226
01:06:57.280 --> 01:07:12.640
that any sibling of a student already enrolled in the district shall receive priority for admission. Then what's currently number three will become four. What's currently >> is there a second to that? >> Second.

227
01:07:12.640 --> 01:07:33.200
>> Any discussion on the amendment? Miss Feliciano, do you have that? Okay. Any discussion on the amendment? All those in favor say I. >> I. I. >> Any opposed say nay. Back to the main policy as a first reading. Is there any

228
01:07:33.200 --> 01:07:50.000
other discussion? All those >> Wait, I'm sorry. Oh, okay. >> All those in favor say I. >> I. >> Any oppose say nay. >> Motion passes. Uh, school. Can we vote to accept policy E

229
01:07:50.000 --> 01:08:08.240
A EA bus driver examinations is training as a first reading. So >> so moved >> there. Second >> second discussion. Um Miss Lefave. >> Yes. With this one as well. This was originally um back in January 14th of

230
01:08:08.240 --> 01:08:23.199
2025. The recommendation originally was to change children to students. Um unfortunately what I have here you're just getting the MASC updated version.

231
01:08:23.199 --> 01:08:41.279
So I am going to ask to table this and um at our next meeting you will see the original motion and then I will ask for the amendment of the updated version. >> Before we do that why don't we take a question just so you have it for your committee. Okay >> Mr. Michaelelsson. >> Yes. So, I I reviewed the policy tracker

232
01:08:41.279 --> 01:08:58.000
for for this particular policy and I I was going to make some amendments to it. >> So, if you're looking I don't think that was the right one either. >> Go ahead. Look at it and you tell me and I'll look at >> Are we sending it back to the policy committee? >> Yeah. Would you?

233
01:08:58.000 --> 01:09:14.400
>> No, we're not sending it back to the policy subcommittee. I am going to attach what we should have been originally attached um which would have been this one. Um, instead what you have here is the MASC updated version. >> Is the item here wrong?

234
01:09:14.400 --> 01:09:30.640
>> Correct. >> Okay. So then the committee should just vote this down. >> Vote it down. Table it. Whatever you want to do. >> Motion to table. >> Thank you. >> Is there a second? >> Second. >> All those in favor say I. >> Any oppose? Nay.

235
01:09:30.640 --> 01:09:47.759
>> Just remember if it's coming back as a table, you have to come back with the amendments. Yeah, >> it's right here. >> Right. But it has to be this with the amendments. It's bringing back that same lunch. >> Yeah. And you have to amend this. That's why voting it down. >> A motion to reconsider. >> You can't reconsider tableabling something.

236
01:09:47.759 --> 01:10:06.239
>> No, it wouldn't be to table. It's >> tabled. Um, as a first review, the school committee vote to accept the proposed revisions of policy gcccc family and medical leave. >> So move. >> There's second.

237
01:10:06.239 --> 01:10:21.920
Any discussion? >> Motion to re I want to amend. Oh, sorry. >> Miss Lefave >> refer to policy subcommittee. >> There's been a motion to amend the motion to refer it to policy subcommittee. Is there a second to that? >> Second.

238
01:10:21.920 --> 01:10:38.960
>> Any discussion on the amendment? None. All those in favor say I. >> I. Post say nay. Motion passes. Deferred. that the school committee vote to accept policy GCC GDCCC

239
01:10:38.960 --> 01:10:57.440
professional and support staff family and medical leave as a first reading. >> Okay. So move >> is there. >> So second >> who moved the motion? >> I did. >> Okay. Second by Mr. Michaelelsson. Any

240
01:10:57.440 --> 01:11:12.560
discussion? Mr. Michaelelsson. >> I'd like to make a motion to send that back to the policy subcommittee. >> Is there a second? >> Second. >> Okay. Um,

241
01:11:12.560 --> 01:11:31.280
discussion I'm going to ask why. >> I'm just bunching it all up. I don't I don't think it >> Mr. Michaelelsson. >> Yeah. So, we didn't actually we didn't look at that together, right? We just had all these changes to the the the

242
01:11:31.280 --> 01:11:46.960
FMLA bonding period and all those things, right? We needed to go through this policy before it came to this agenda tonight. So, we did not go through it as a subcommittee and therefore the recommendations that are in there have nothing to do with any work that we actually did on it.

243
01:11:46.960 --> 01:12:03.040
>> I think it was an error to put it on the agenda in the first place. >> Yeah. >> No. Okay. >> That I want it to come back. Okay. Um, all those in favor say I. >> I. >> Any oppose say nay. >> Okay. I'm just going to ask too if I

244
01:12:03.040 --> 01:12:18.560
know we're getting stuff from the policy subcommittee. Like if we're getting stuff from the policy subcommittee and making it a first reading like it if policy still needs to talk about it, keep it. Like I know that we've been talking about family medical leave, but there was also like I mean just if

245
01:12:18.560 --> 01:12:33.520
especially if you're not comfortable since none of you are on the committee, keep the stuff before sending it back. So we're not just sending it back. Miss Lefave, >> I would disagree with that because the work was already done, right? And um unfortunately it wasn't brought forward.

246
01:12:33.520 --> 01:12:49.920
So I am bringing what they had originally wanted uh whoever was on that policy subcommittee then uh with their recommendations and whatever. Now, as I'm reading it and as we've had our meetings and plus I'm seeing updates that are provided by MASC, yes, I am

247
01:12:49.920 --> 01:13:06.800
going to request then either to make amendments to it or to refer it back so that we can make sure that then it becomes the most updated, but I don't want to dismiss the work that was already done previously. It it is taking me longer to go through it because I got to go through the the meeting notes and

248
01:13:06.800 --> 01:13:22.719
kind of see what the discussions were um to really determine where what it was that they wanted. But if I see that there's some issues, I want to just make sure it's brought forward, it's respected what they went through, and then we decide what we want to do after

249
01:13:22.719 --> 01:13:38.159
that. >> Uh the school committee vote as a final reading of DBJ budget transfer authority. >> So move. >> There a second. >> Second. >> Any discussion? All those in favor say I. I. Any oppos say nay. >> Final reading of the school committee

250
01:13:38.159 --> 01:13:54.080
approve policy EB safety program. So moved. >> Is there a second? Any discussion? All those in favor say I. I. I. Oppos say nay. School committee has a final reading. Approve AC non-discrimination policy including harassment and retaliation. >> So move. >> Is there a second? >> Second.

251
01:13:54.080 --> 01:14:08.640
>> Any discussion? >> All those in favor say I. >> Any oppose say nay. Motion passes. >> As a second reading uh a second final reading JKA physical restraint of students. >> So move. Is >> there a second?

252
01:14:08.640 --> 01:14:30.640
>> Second. Any discussion? >> I was going to >> So, is this aligned to the new physical restraint policy that to be approved in August? >> Okay. So, >> oh, >> we have to have a new physical restraint

253
01:14:30.640 --> 01:14:48.080
policy approved by August 31st. Correct. >> No, hold on, >> Miss Lefay. This is the one that we went through with the attorney. Okay. Okay. >> Now, MASC, I believe, has an updated version. Um, but because we need to move

254
01:14:48.080 --> 01:15:05.360
this out, I am moving with what was agreed upon with the attorney and the changes that they made. Um, >> and I'll say our own attorney supersedes MASC. So then I I think we are good to go. >> So is this so is this one

255
01:15:05.360 --> 01:15:22.400
>> with the desi requirements that we're going to be submitting? >> Yes, that's what we had reviewed. Yes, >> that was that meeting was >> I'm looking at the handbook and the the handbook has been reviewed and is updated to align with the current

256
01:15:22.400 --> 01:15:46.719
restraint policies. I have not read this. I I have not compared the two. But this is the one that was effective. That's going to be effective August 17th of 2026. Mhm. The one that the attorney created.

257
01:15:46.719 --> 01:16:05.679
He created this whole entire thing. >> Okay. Mr. Michaelelsson. So, we did go through this policy with the attorney and specific that I'm now questioning though I didn't do a very

258
01:16:05.679 --> 01:16:22.080
deep dive on the family and student handbook in the restraint session. Um, Miss Clasheen, you said that that's up to date as of now. This this policy it has been re reviewed

259
01:16:22.080 --> 01:16:40.080
by our attorney and worked with our um compliance officer and aligns with what is also what you guys just approved in the family handbook. >> Okay. So it meets the requirements the new de Okay.

260
01:16:40.080 --> 01:16:56.560
>> Any other discussion? All those in favor as a final reading say I. I. Any oppos say nay. Motion passes and policy JICFB bullying as a final reading. So move. >> Is there a second? >> Second.

261
01:16:56.560 --> 01:17:14.159
>> Any discussion? >> Mr. Michaelelsson. Did we receive any public comment from that one? >> I did receive some public comment from a parent and I forwarded it to uh Miss Feliciano for your review.

262
01:17:14.159 --> 01:17:30.239
And I will say the public comment period is act that Desessie set up for is not regarding the policy just so it's clear. It's regarding the procedures that districts have to have it open for. So like our policy requires that

263
01:17:30.239 --> 01:17:46.080
operational procedures are created by the district and the public comment period that is open right now is around the procedures for bullying, not the policy. Just for clarity on that. So anything that was sent in to Mrs. lasheen deal with the procedures that

264
01:17:46.080 --> 01:18:03.760
are created off of the policy, but it is not directly the policy. Just so that the policy requires that these procedures be created. >> Mrs. Lubold, >> could could you um as as the chair, could you explain for the benefit of the

265
01:18:03.760 --> 01:18:20.000
public that when people can go and make comments on policies? on policies. People can come to any school committee meeting and um speak out on policies. They also have the opportunity to submit on any policy that's on the agenda in

266
01:18:20.000 --> 01:18:35.840
writing to Miss Feliciano. It's on post on the agenda um of how to submit comment on any of the items. So, but the procedures that are out there have separate public comment um process that is laid out on the website that I'm not there's probably a

267
01:18:35.840 --> 01:18:53.840
submission form for them to submit for the procedures um that we're required to collect uh for DESIE or for a DESIE requirement. Any other discussion? All those in favor say I. I

268
01:18:53.840 --> 01:19:14.960
>> oppos. I say nay. Motion passes. >> Removal of policies. Uh school committee vote to remove policy ka school community relations. >> So moved. >> Is there a second? >> Second. >> Any discussion?

269
01:19:14.960 --> 01:19:30.080
>> All those in favor say I. >> I. Any oppos say nay. >> Motion passes. The school committee vote to remove policy KCB, community involvement in decision-making. >> So move. >> There a second. >> Second. >> Any discussion? All those in favor say I.

270
01:19:30.080 --> 01:19:46.320
>> Any opposed? Say nay. Motion passes. So can we vote to remove KCBA questionnaires and surveys? >> So move. >> There second. >> Second. >> Any discussion? Mr. Michaelelsson. Uh, I'm kind of curious what the intent was with this policy in that it's the

271
01:19:46.320 --> 01:20:01.520
superintendent reviewing questionnaires and surveys. I I thought I saw that in the MASC handbook. I I'm just curious if there is a a procedure or anything like that for the superintendent to review um

272
01:20:01.520 --> 01:20:19.440
questionnaires, surveys, etc. that might exist somewhere else. In my experience as the assistant superintendent and working with the superintendent, we do not always see the questionnaires that go out. Let's say uh I'm making this up. McMahon sending a

273
01:20:19.440 --> 01:20:37.679
survey. Should we wear pink shirts on Tuesday or orange shirts on Wednesday? We don't get all of those surveys. This deals with surveys coming to you, not surveys going out, right? Like this is for an IRB. like this goes

274
01:20:37.679 --> 01:20:52.960
through our what you're I think what you're asking Mr. Michaelelsson is if someone was doing research district has an IRB process to review if there's educational research being done in those aspects of it is that so there are other mechanisms if surveys are to be done that if someone wants to

275
01:20:52.960 --> 01:21:11.679
come in and do a study of the Hog public schools there's an institutional review board process that goes on the district uses about protecting the students and the benefit to students is that >> that does answer my question thank you >> Miss Lefave And when I'm looking back at the notes

276
01:21:11.679 --> 01:21:34.159
from the policy subcommittee back on July 7th, 2025, the reason for this is because this is also covered under ILD. Any other question? All those in favor say I. I. >> Any oppose say nay. Motion passes. Uh

277
01:21:34.159 --> 01:21:49.679
school committee vote to remove policy KCD public gifts to the schools. >> So moved. >> There second. >> Any discussion is Lefave? >> There's an error on this. This should

278
01:21:49.679 --> 01:22:11.040
not be in the part of removal. Um, KCD should be a first read >> and I would suggest you make a motion to table it. >> Motion to table. >> Second. >> There a second. All those in favor say I. >> I. >> I. Any oppose? Say nay.

279
01:22:11.040 --> 01:22:26.800
>> Motion passes. Uh, KBJ parent ad KBG parent advisory groups. The school may vote to remove this policy. Some move. There a second discussion, Mr. Michaelelsson.

280
01:22:26.800 --> 01:22:45.000
>> Motion to table. >> Is there a second? >> Second. >> All those in favor say I. >> I. >> Any oppose? Say nay. Motion passes. And folks, we have made it to the end of our agenda. Are there any other announcement than what's listed?

281
01:22:45.360 --> 01:23:00.560
I will just highlight that Friday, August 21st is convocation and all school committee members are invited to be there at 8 a.m. at the Hoyok High School North Gym. Um set up to be a great little pep rally to start the year and I think Do you want to make the

282
01:23:00.560 --> 01:23:17.120
announcement about the 17th and 19th? >> Uh your tours? >> Yep. I've scheduled um with our facilities crew with Sean and Anthony August 17th um and 19th to do school

283
01:23:17.120 --> 01:23:33.199
walkthrough readiness. Um I'm scheduling 9 to1 on on Monday and 9 to2 on Wednesday. As I flesh out which schools we will see on which days, I will give you more information. I haven't done that. We've just blocked the time to ensure that we walk all schools and

284
01:23:33.199 --> 01:23:48.800
ensure they're ready. And you are all welcome to come. And just to note as a participant of these in the past, bring your walking shoes. These are quick walk. These are not lingering with lots of questions. These are the these aren't these are

285
01:23:48.800 --> 01:24:05.199
sprints like through each school. So just be prepared for that. And Jackie walks fast. Mayor, >> thanks. Uh yes, participate if you can. It's really cool. Um I I think Irene's already communicated with everybody. Um,

286
01:24:05.199 --> 01:24:23.199
but just to again let you guys know and invite each of the elected members for the Feta Patronales, we have guests from the town of Nadanito being honored on stage on Sunday. And so we're asking all all our local elected officials to be behind the stage at about 5. Let AR know

287
01:24:23.199 --> 01:24:48.120
if you have confirmed so I can get make sure you have parking passes and have some convenient places to park and be part of that exciting moment on stage officially welcoming these guests to our city a motion to adjurnn

288
01:24:49.040 --> 01:24:59.239
>> all those in favor say I. I >> any oppose say nay. >> Motion passes. We are adjourned at 7:25.