Hello and welcome to the Oh, hold on. I hear an echo. That's okay. Hello and welcome to the Holio School Committee regular meeting. Calling this meeting to order at 6:01.
Roll call. Miss Feliciano, please. here. See, Mr. Sheen, are you there with us? Yes, present. I couldn't hear anyone calling names. Okay, sorry about that. Hi. Um,
Miss Leave present. Miss Lebron Martinez. Well, I can't have anything. Uh, Miss Tensey Williams. A key. Mr. Sassa present. Mr. Willahan here. Mr. Oh, present.
And Miss Wilson present. All rise for the pledge of allegiance. I aliance of America to the republic for it stands one nation under God
with liberty and justice for all. And we had a special request from Mr. Colmore. Mr. Colmer. Yes. I'd like to have a moment of silence for our fellow school board
member, Mr. Fitzpatrick, who passed away this week. Thank you, Mr. Colmore. Mr. Willingham, thank you. Thank you for that. Um, Mr. Commer, and I know um Mr. Fitzpatrick.
Um he served here on the uh school committee many years ago. He's very active in the city. Uh his father was active um back in the day um for the city. The Fitzpatrick ice skating rink is named
after him. So it's named um his father's name was Henry Fitzpatrick. So the ice skating rink is named after him. um um he he founded the city's hockey program back in the day. So, I
just want to um say a few words for both um both um the the father and son. Thank you. Thank you. We'll honor the moment of silence now. Thank you, Mr. Colmer. And thank you,
Mr. Wellingham. Back on business, today March 29, 2025, Governor Mor Healey signed into law bodies to extend as amended which contain the final form of the bill
entitled an act relative to extain certain COVID 19 measures adopted during the state of emergency of interest to all governmental public bodies in Massachusetts. The act extends until June June 2027. the authority for meetings of multiple member bodies to be
held in an entirely remote or hybrid format. All public bodies may hold fully remote or hybrid meetings without the physical presence of a quorum of the body as long as adequate alternative means of public access is also provided.
Pursuant to Mass General Law Chapter 38 section 20, I'm hereby informing all attendees that a video and audio recording is being made of the meeting and the meeting is being live streamed and run live on the city's community TV channel. Welcome everybody. We don't have a
student showcase. Miss Feliciano? No. Any public comment? Nope. Right. Moving along. Superintendence report. Mr. Sto. Thank you. Uh first item in my report is
uh Desi recently re-released some uh competency determination guidance. So uh if many of you recall, we created some uh we created a policy just for last year before they had uh created the the guidance that they did. Um and some
highlights with the with the new guidance is essentially that the school committee has to develop a policy right and uh the you know we're shooting to have that approved by October 31st. I think one of the biggest changes to what
we already have in place is that we have to uh specify in the policy how students are going to de demonstrate mastery. um could be through uh an interimm assessment, could be through a final exam. Um so uh that that was one of the
key things that uh as part of Desessie's guidance that we have to come up with. Um and in your packet, I also have a proposed timeline, hoping that today we can get this referred to uh the the appropriate subcommittee um and then
have it back. you know, our team is going to shoot to have everything uh have a draft policy for them to review and no later than uh September 8th. So, uh we'll be ready to to to draft something that's in compliance with the
guidance that we got and then hoping that in early October uh the full school committee approves the policy so that we can submit it to uh DESIE on October 31st. We had a webinar last week with them and one of the things that they
mentioned is that it's it's actually December 31st, but uh we just we think it's appropriate um to give more time to students and families to know what the policy is going to look like. So, we want to stick to our October 31st deadline um and then have enough time to
commute that communicate that to families. Thank you so much, Mr. Isasa. I move that the school committee vote to refer development of a competency determination policy to the leadership and accountability subcommittee. Second
second by Miss Desley Williams discussion. All those in favor I Oh, never mind. We have to roll call because we have a member on Zoom. My bad. Roll call. Miss Dr. Yes,
Mr. Sheen. Yeah, I think we lost him. All right. So, yeah, just keep uh Miss um Leave. Yes, Miss Lon Martinez. Yes, Miss Tensey Williams. C.
Mr. Isaza, yes. Mr. Willahing. Yes. Yes. Um, Colmore. Yes. Passes unanimously. Great. Uh, the next item in my report you received in your packet. Um annually
we have to as part of chapter 71 section 37 um we have to disclose in a public meeting um what the cost of our SRO's was. Uh this past year we had two two
SRO's in our agreement and the total cost for this past year was 157,448. Um, and in addition to that, we're required to disclose what our proposed budget is for the upcoming year for mental, social, emotional, health
support personnel. Um, and included in your packet, you can see that the total budget for that was about 7.7 million. Um, and that consists of guidance counselors, school adjustment counselors, any school uh school social
workers that we may have, which we we don't actually have any of those in our budget. um a psychologist, uh school nurse leader, and and then all of our school nurses, whether they are personnel or non-personnel related. Um that information is included in your
packet. Um in addition, we're required to disclose in a public meeting how many uh school-based arrests and uh citations and court referrals were made in the previous year. And included in your packet, you can see that we had one
school-based arrest last year at Holio High School. Um, and there were zero citations and court referrals made. Um, in addition to that, we've included a draft of the SRO agreement itself. Uh,
the biggest change we, you know, we took out any reference to receiver. Um and then uh the like the substantive change is really that we're we're actually paying for a third SRO. Um this was this essentially is the the supervisor of the
SRO's. Um and uh that person is going to be stationed at our at both of our middle schools, you know, between Peek and and Sullivan. The other two have always been uh at Dean and at Holio Kai. Um, this is just, uh, you know, that was
the biggest change. You had already approved that in the budget when you took a vote on the budget. Um, and this is an agreement. I know there's a recommendation there to refer it to policy, but it's not really a policy. It's it's really just sharing with the school committee um, the agreement that
we have in place. I want to note that um DESIE and and the state provides like model agreements for SRO's and we actually took um and modeled our our agreement after after what the the best
practices are according to the state. Miss Wilson, just to clarify on the information you shared with us on slide three, you said it says cost to the district or charter school. I just want to make sure we're not paying for anything for a charter school. We're not. I just wanted to clarify that because
the language in there, one could assume that we are. Thank you. Thank you. For purpose of the public, can you say what SRO mean? I know what it means. Is SRO is a school resource officer. So, uh, we have one at Holio Kai who has
been in the role for a very long time. And we have one at Dean who has also been in the role for a long time. And uh we've had several supervisors over the last five years. Um most recently
uh Lieutenant Ley is the school resource officer supervisor. And what's different about that position for the upcoming year and why we budgeted for it is because we want more of a presence in our middle schools um as opposed to, you know, bouncing around to other schools.
Uh he's actually going to be stationed at at our middle schools. Thank you for the clarification. Thank you, Mr. Welland. Thank you, Mr. S, for this. Um, my question is regarding like the school um the counselors and the psychologists. I
know last year we had a lot of vacancies in those positions that we couldn't fill. I know we had to um hire some some firms to kind of fill those spots. Is there any anticipation this year that those might be filled um or um or uh I'm
not sure what your uh anticipation is for that? Yeah, the the psychologist um was the main area that we struggled. We didn't really struggle to hire uh school counselors, guidance counselors, and adjustment counselors. The the hardest
positions to fill were the school psychologists. And um right now we we have about $113,000 budgeted in contracted services. And you know we try really hard to recruit and
get people to fill the the roles of the psychologists. And you know, at some point during the year, we have to make a decision on whether or not we're going to be able to fill the positions and where, you know, depending on the case load and everything, make sure that we have enough in our contracted services
budget to um so that we could provide services. Do you anticipate um hiring for those positions? I mean, hopefully, but what I mean, what are the chances of that happening? I mean I mean going forward it might just be just just a line item that know we can anticipate not finding
a an employee for the school department and just have it have it filled for contact services. That just might be something to look at going forward. Yeah. Miss Lef. So just a few questions and
clarification. Um when we're talking about the court referrals um for what reasoning would be the court referral are we attendance could it be a number of different factors could be I think the way the you know
based on this being safety and security in in chapter 71 section 37P it it would be if you know for whatever reason there there was a safety concern where we felt the courts needed to get involved. Um
that's you know it would be those it's not like you know a you know attendance not attendance 51A because yeah that that number would not be zero. Okay. Okay. And then the previous year we're talking about the one that just finished.
Correct. Okay. And just for a point of clarificate of clarification it was not in here. I was looking for it was uh the number of arrests. Um one Yeah, you said it, but you said it was in our report. I didn't see it in here.
Yeah, it is in your report. It's just not in that presentation. It's it's in the packet. You would have had to Okay, got it. Like the bullet right after that. Okay, Miss Dley Williams. Mr. Innesota um the the person what
degree must they have the psychologist uh they have to be licensed and uh usually you have to be licensed in in you know to for for that position associates okay I wouldn't say associates no I'm I'm just saying yeah yeah
doctorate doctor okay and you have to have a you know license for that through the department of Mr. Leave. So then um vote to approve I a motion to vote to
approve the SRO or to receive to receive we don't do the approval on the SROU. Okay. I don't see anything in the policies or state regs that say you have to superintendent and they're financial. Yeah, financial
and you part of the budget. We already approved it. I second the motion to accept the memo of understanding memorandum of understanding. Motion was made by Miss Lefay, seconded
by Miss Wilson. Discussion. All right. Is Mr. Sheen back? All right. All those in favor? I. Any opposed? So moved. All right. Uh next in the uh
superintendent report is the I'm sorry I lost my is an update on the transitions academy. So I wanted to provide everyone with an update. As many of you know last year there were conversations about exploring space for transitions. the
staff and uh staff had expressed like they're kind of outgrowing that space and wasn't a it wasn't a a great space to begin with, but it was, you know, uh for the amount of time that they spent there. A lot of them are usually out in
in the community um getting like work-based learning experiences. Um, we put together that METAF working group uh to explore how we were going to use METAF and had made a decision back then that we were moving opportunitymies over
to METAF. And um, you know, when that happened, it occurred to me that, you know, the the space that Opportunity Academy was at was at on Maple Street would likely be a great space. So, we
had staff um take a look at the space and you know the there was cons the the first time around there was a lot of concern from families and staff around putting the trans transitions program into one of our existing schools. So,
there were conversations about, hey, because STEM is leaving, there's going to be a lot of space at Dean. Can we move the program there? Um, and you know, the the feedback that we got was overwhelming that like, you know, uh, a lot of the families felt that that would
be a step back from them being able to transition uh, into the real world and that they would feel like being in a school is is is not a good setting for that program to be. They wanted to stay downtown. They wanted to be on the bus route. um knowing that some of these
kids go to HCC, some of them go to some of them we're teaching them how to use the bus routes themselves to be independent. Um so many of them are like that's part of what we're we're doing in that program. Um the space uh
overwhelmingly like the it was the the staff felt like it was great. The kids loved it. Um and uh we reached out to HCC uh to see if we could continue to stay in that space. Even though we, you know, the the program was changing a
little bit, we had to make some slight modifications like we wanted to uh make sure that there was a washer and dryer in there. We we tried to see if we could put a kitchen in there. Uh HCC was not
open to it, but they had um a better idea which was uh using the culinary center that they have down on Cabbage Street. Um so, you know, we which would be great like our kids would still be able to have access to a kitchen. Um and
you know, right now where we're at is um we you know, we want to finalize that agreement with HCC. There's still some painting that has to happen. We want to have an open house for families. Um, and eventually we need to let uh Open Square
know that we're not planning to renew the lease. The lease is actually up in November. Um, so we have not had a conversation about um not renewing that lease. Um, but we would have had to either renew the lease or find an alternate space by November because
that's when the the lease was going to be expiring. and we got to finish the renovations to install the washer and dryer. Um, and like I said, have an open house for families. So, we're, you know, the the principal of opportunitymies and
the manager of the uh program did uh invite families to talk about this and you know for it was very well attended and the feedback that families gave was really positive. Miss Wilson.
So I I'm confused and it um are we going is it going to HCC or is it going to medaf? I'm sorry I should have because I'm I'm very confused. So opportunitymies is going to medaf that was decided you
know uh we had brought the recommendations to the committee back in April I believe. Yep. I'm just I'm just sorry I just got them confused in my mind. So I that perfect thank you. That's that's totally understandable. Um
within opportunitymies we have early you know we have the gateway to college program we have the success center we have and transitions is is an actual you know you know uh arm of the opportunity uh academyy's program.
um transitions was uh down at Open Square, right? Um I believe it's Dwight Dwight Street or Yeah. All right. I just it's either bright or Apple like I don't
I'm I'm confusing those two streets but that's the space that so okay miss Leave so I am excited um for our students um from the transitions program but I just
want to make sure that with the culinary aspect of it because I know that at open square they had their kitchen it was more about um learning life skills. So they had the bedroom, how to make your bed, stuff like that. The program was expanding, more students, so it was
becoming very crowded in there. Number one, can the space at the PNL Center, can it will it provide enough ample space for the students when they're all together and for them to have lunch and stuff? Are they going to have to change um the
eating schedule? Number two, when we're talking about the culinary center because they do have their own classes there for HCC, um are they going to be able to meet the needs for our students in providing us that space
and will it only be just once a week? Um will it be more than once a week? How many hours? Um, so it's just those things that I I don't know if you have the answers to them, but just making sure that when we're finalizing these agreements that the decisions that are
made in in respects to the culinary aspect, the kitchen aspect of it that it's really taken into consideration for these students. Yeah, we those are some of the details that we, you know, we have to iron out. Um, do do you have an update, Sean, on
on the the kitchen specifically? So, um, the program manager has met with HCC Culinary. Um, their teachers there are great. They had a really good, um, a couple meetings, I think, to talk about the program, what it would look like. It probably will only be once a week, but
they've talked about how like maybe that one day a week is the cooking, but the week before you're prepping for it. Um, so the manager seems really excited. Um, the space is great. We toured the space and they used it a little bit last year, but it'll be part of the regular uh curriculum this year. So, probably will
be one day a week or a morning a week, but um, the manager is working that into the curriculum and it's going well. Miss Wilson. So, um, thinking of cooking, I know typically we tend not to think of microwaving as cooking. I just want to
make sure that there's a microwave there. Um, because that's also with a lot of, uh, ready to eat meals, ensuring that student, you know, our students know how to prepare those as well. Um, so just a thought about that.
Yeah. I mean, I I don't have an answer as to whether or not there's a microwave there, but Yeah. Okay. Yeah. And from my side, um the thing that I always worry about is I know that um
back in May, there was a conversation with the families and everybody and that's great. May was a long time ago in family speak and students speak. Um and I'm sure it wasn't 100% attended. So, what's the what has been the
communication to the families to know where they're going to go, what changes are going to be, and that kind of thing so that they have something to refer back when they're getting ready to go back that they know where to go and what the changes are going to be. Yeah. I mean, the the staff have have
reached out to every family. Um, it's a small enough school. I mean, it we're not talking 200 kids. It's like in the 30s I believe is is I mean I remember we had like 36 last year. So um they it's much more personal to outreach
with that with that program because they're so small and you know everybody knows the family members. We do plan on having an open house once once everything's ready so that the families can come and take a look at the space. And then I know that there's a lot of
stuff going on getting all the schools prepared. Um, and I see the other Sean is here too. So, thank you for all of that because I know that you're in charge of that. Um, I just want to make sure and I
know you do this but I just have to say it for myself. um to make sure that all the schools are getting all of the attention that they need. Like moving from open square to the new space is going to take time,
effort, boxes, etc. And I know that we're also, you know, not a big deal. Opening a whole brand new school that we're also trying to get ready as fast as possible. So I just want to make sure that all the schools and are have their
needs met and we don't only focus on the new shiny school and then the other ones suffer because of that. Yeah. I mean uh thank you for raising that. You know I I've been going through schools and through the lens of that like are we ready uh to open the school?
We have a back to school uh checklist and like there's a ton of stuff that at the building level we ask our senior custodians and principles to sign off to make sure that the building is ready for the start of the school year. Um I'm not
going to sit here and paint a rosy picture and say everything's going to be perfect. When you move programs and when you build a new school like we actually deploy a lot of our staff to help with that, right? So, we had a whole crew to
help with the pec move. Um, we provided assistance to help with the, you know, we provide assistance whenever it's requested to help with any of that stuff that's going on. So, um, this is probably the busiest time of year for our facilities team. you know, uh, you
know, that there's blackout periods for when they can take vacation, but like today is the day that everybody's back and it's all hands on deck, making sure that um, especially in schools that had uh, summer school going on, there were areas of the building where we couldn't
touch. But now that that program is over, you know, the the schools would do everything they can in the areas that weren't being used by students and staff. Um, and then once once summer school ends, it's like all hands on deck. Let's get this part of the building ready. Um, but again, you know,
it this is not like any other year. We, you know, with with moving of programs and um building a new school and getting that ready, you know, there's there's still going to, you know, we're we're going to do the best we can. Um, but
definitely appreciative that we have this brand new school and we were able to accommodate and and think creatively about how we can um how we can use the spaces that we have. And in the process, we're going to be eliminating uh one of the leases that we have, which I know
the city council will be very happy to hear. Miss Desley Williams, Mrs. photo. Um, I just want to make sure that they get enough food to eat because I was at the transitional place all day one day and the food that they got was
really not enough and there's some pretty big fellas there. So, maybe they could give them a little more portions, a little larger. Yeah. I mean, we we have to make sure we're in compliance with the federal nutrition program and, you know, the the
portion sizes are in accordance with that. we can't just, you know, we can't just completely disregard what the federal nutrition requires. It it requires a certain amount of calories that you can't exceed. Um, so I understand your point, but if we want to be a part of the federal nutrition
program, which allows allows kids to get free meals, we're not charging kids for meals or anything like that. We got to make sure that we're in compliance with those guidelines. Suppose they wanted more food. Would they have to pay for it? There's a share table. Um, so like if kids aren't done, if kids don't choose
not to eat their fruit or whatever snacks they have, um, there's usually a share table for that and if kids want more, they they get more. Okay. I will say that, you know, uh, a couple of years ago, um, because that was a sat satellite program,
and by satellite program, I mean, we're not actually preparing the meals there. they're being prepared at either Dean or one of our other schools and then delivered to that satellite location. Uh there were some complaints about the the quality of the food and and once we
raised that to the Sedexo's attention, they they quickly pivoted and I've been getting positive feedback from both opportunity academy and transitions on on that shift that they had made a couple of years ago. All right. just wondered because I was there and the food was almost for
kindergartens and I wasn't like and they some of the people did complain that they didn't have enough to eat so I said I would raise that question. Okay. Thank you. Thank you so much Mr. Sto. Any other
questions on transitions academy? Seeing none we move on. Thank you vice chair report. We need to vote on our delegate for the nomination for the MASC conference which is going to happen
November 12th to the 14th. Miss Wilson, I would like to nominate um Mr. Saza. A second. Take it. I think Miss Lefave, are we doing first for the delegate and then we'll take a vote for the
alternate? Okay. Yes. Or did you want to do a both together? I think it's less confusing for note takingaking if we do one first and then the other. Okay. All right. Mr. Kell,
Miss Feliciano, David's back on. All right. Thank you. So again, I'm looking to I'm putting the name of Mr. Saza in as the delegate from Whole Yolk. Second.
Seconded by by Miss Lef discussion. So I just want to clarify with Mr. Zaza the expectations of the role. So did you did you want to do that? No, that's okay. You can go. Okay. So, there's uh the MASC, Massachusetts Association of School
Committees, has a conference um on the Cape in November because it's a little bit of a drive. Um that's why I shared that it's it's not warm enough to do anything fun, I assure you. Um it's uh typically a Wednesday through Friday and
as the uh delegate um there are questions that are asked and you would vote on behalf of the school committee, the Holo School Committee. and transportation. There's uh reimbursement and your hotel rooms are paid for. Meals are part of
the actual conference. Okay, got it. Miss Lefave, I'm going to clarify that. Excellent. Okay. As for meals, meals are separate um
separate from each meal. Um the conference does go from the 12th to the 14th which is the Friday evening. Um the expectation is to be there through the the the presentations that'll be happening and the awards in the evening
and then you go home on Saturday. Saturday morning. Um, whoever goes, um, the expectation is that you bring back information and you provide a report to to the school
committee. Um, once we're voting here is because we're voting and then that gets paid through then the school department uh would be for the delegate and the alternate delegate. You have to make your hotel
reservations um on your own which you can use um the code for the the booking group rate booking that that's provided um for attendees
for MASC things were different when we were in receiverhip um so now this is what is expected of all that all districts are doing so that's how it will be as well for Holy Oak.
So, if you are willing to be the delegate, um you'd go from the 12th to the 14th and then there's lots of sessions um that you can sign up for. Not even sign up for, you can attend all the multiple sessions that there are
general session as well as the dinners, um the lunchons, your networking with other members from across the Commonwealth. Um, that's about it. So, is that a yes? Do you accept the nomination?
And just so that everybody else is aware, whoever is going to be nominated as the alternate Dr. Yes. Mr. Sheen, yes, Mr. Lefave. Yes. Miss LeBron Martinez.
Yes. Williams. Mr. Zaza. Yes. Mr. Willahan. Yes. Mr. Kawar. Yes. Miss Wilson. Yes. Miss Wilson. I would like to nominate um Dr. Yatallet Rivera Cologne as the
alternate. Second. Seconded by Miss Lefab. Discussion. I happily accept the nomination. Dr. River, yes.
Yes. Yes. Senzy Williams. C.A. Yes. Mr. Willahan. Yes. Yes. Miss Wilson. Yes. You forgot Mr. Sheen. Mr. Oh gosh. Mr. Sheen. I knew
that. I'm looking and I know you. Mr. Sheen, are you there? Okay, never mind. Yes. I think you said yes. I think you said yes. Mr. F.
I just want to make sure that we get them registered like as soon as possible. That way we get the the better rate, the early bird rate. don't know if it's still going on, but that and then the group rate um for for the hotel as
well. Um yeah, I mean I'll have to look into it, Irene, but I I remember last year we each person had to register individually. So I think that's I think that's the case you did something last year that
allowed us to streamline that process. But um but right but I'm not Irene. No Irene will take it from here together to get Holio and make sure that Holy Oak's
there and I'll see you all there as well as Mr. Sheen. Thank you so much. So we will follow up with any updates for that. Next up, we have new business MSBA accelerated repair submission.
Um, I just so I wanted to provide a a quick update on the accelerated repair projects that we have. I'm going to have Sean Sheeti come up um to to just talk about where we're at in the process. Um, we are we did submit for five roof
projects. Some of them are partial roofs and we have two different OPMs. Um, uh, three of the roofs are with one OPM and two of the roofs are with a different OPM. I I want I want Sean to come up and just give you a brief overview of where
we're at in the process. Unlike in years past, um there there were certain actions that the re the school committee had to take that the receiver uh did in um in years past. So, we will be coming
back to you whenever there is any school committee action that needs to take place. But for tonight, we just wanted to provide a brief overview of of of those that project. All right. Hello everybody. Uh, I I wanted to come in today uh also to
have a to talk about what Anthony was talking about and uh but also to put a name with the face. Um, so I'm my name is Sean Cheety. I'm the director of facilities and maintenance. Uh recently appointed. Um so I'm happy to be here and uh I look forward to working with
every one of you and uh as we move forward. So um like Anthony said, there's five roof projects. Three of them are um full roof replacements and two of them are partials. So the three full roof replacements will be for Hoyok
High School, Kelly School, and McMahon School. and the partials will be for Sullivan School and Dunahue School. So the partials were done in 2022. So this will be the last half of those.
So now they'll be a full complete roof replacement on that. So the the whole thing will be done within a few years of each other. Um the full roofs uh Hoyokai Kelly and McMahon um will be the entire thing. We're talking about lifting off air
conditioning units off the roof, fixing uh masonry, uh fixing any issues that have been coming along, skylights, anything like that. The product that we'll be using is a uh 20-year product. It's a TPO product, thermoplastic.
Um and there's a lot more technical details that go along with it. Um but basically, you get a 20-year warranty with it. Um so we have submitted uh our schematic design for the three full roofs. Um that has already been pushed
through and we have some of the numbers for that as far as estimating goes from the designer and from the OPM. Um we'll just we can just talk about it quickly. Um but the the MSBA gives us
our 80% reimbursement. So for us here in Holio, we get an 80% reimbursement rate. Um and then so just Holioai for example um is $12.9 million and we're going to get 9.8 million under our grant. Um
Kelly Kelly is an 8.6 total and a 6.6 uh million dollar grant. And then McMahon is 4.4 million and then the grant would be 3.4 million. And that includes hard costs and soft cost. So soft cost is the
designer, the owner's project manager, anything from the design to management side of it. And then the hard cost will be the construction cost. Um Sean and I negotiated a lot of those fees already uh for the three we're talking about the three main the three full replacement
roofs right now. Sean and I have already met multiple meetings and all of that has been submitted to the MSBA. We've negotiated down their contract fee um and everything and we've come in for that at a 5% for the OPM fee and an 8%.
They started a lot higher. We we whittleled them down um and that's where we landed with that. So that's been submitted to the MSBA. They have to take a vote at the end of this month. The MSBA will on what we have submitted for
the three full roof roof replacements. Hopefully, they'll accept it and then we'll be invited for the full project uh scope. At that point, I will have to go back to the school committee and present a full package to them and get
their vote for that money. Um, as far as the partial roof replacements go, that group has been a little slow to the race. Um, they're a little bit behind, but they're still working hard on it. We're waiting on an estimate from them.
From that estimate, we get their we get the designer fee and the OPM fee and the total project cost. They'll put that whole package together and that will become the SD submission or schematic design submission to the MSBA and that
will happen for the October vote. So MSBA meets every two months. Um, so for the full roofs will be in August from the MSBA vote board members and then in October will be for the partials. So at
that point with timing we I'd like to go to the city council with a full package with both of them. Um, so I'm not going to them with the full roof replacement and then the partials. I'd rather just get everything back from the MSBA and then go in front of the city council and
ask for the whole package because the plan is to go after next summer for all five of these roofs. Um Sean, can I just uh add to what you're saying? So, I wanted to just name that the reason we're doing two partial roof replacements is because whenever
you do an MSBA project, you can't apply uh to replace a roof unless it's uh 30 years or more. And um when we the the two schools that that were doing partial roof replacements at had additions I
believe and those additions were didn't weren't um over the 30 years yet. So part of the building the roof was over 30 years and then there was a part of the building that wasn't over 30 years yet because it had it was an addition that was it wasn't original to the
school. So that's why these schools, now that the the the main part of the building has already been replaced, we wanted to make sure we finished the the addition part of the building that has that now meets the over 30 years old
threshold that the MSBA has, right? And that's correct. And I could touch quickly on the latest submission. Um, so we do this every two years now. We used to do it under Whitney, it was every year, but MSBA changed that. So now it's every two years. So the most
recent one I applied for was the window and door replacement at Dunahue School in the new wing and the window and door replacement at McMahon school in the courtyard. Um and that goes to what Anthony was saying, certain factors um like the roof and the windows have to
meet a certain timeline before you can apply for that. So with Dunahue, we just made that mark. So we were able to apply for the new wing. Um and then McMahon will be the finishing of what we couldn't do this last round. So
go ahead. Sean, you said the nine 9.8 million goes to Kelly's Kelly. Mhm. The 26 goes where? What's that? You said 26 million. Um well, no. For for all three projects,
you're saying total? Well, you said 9.8 million goes to Kelly, but I was I see 26 million. I was wondering that included. Yeah. So if the 26 million is the total project cost for the three full roof
replacements. Thank you. Right. So it's 12.9 million plus 8.6 plus 4.4. That doesn't mean that's what construction costs will come in at. Um we could have a lot of bid savings. Um but that's what the owner's project manager and the design team have come up
with what they feel as though is their best estimate. It also gets us a schematic design gets us a professional estimate from a professional estimating company and that's part of that's part of the package and they give us a detailed estimate of what everything will cost.
So like when we go out to bid, we could save $4 million right in the end and that goes into contingency or to be used for something else or something to that effect. But as far as the grant goes, the MSBA will only give us the 80%. So it's 80% off of the 12.9. That's where
you come up with the 9.8 8 million for Hoyokai. Kelly would only get the 6.6. So, yep. And Hoyoko, uh, we always we usually get our 80%. That's calculated by a lot of factors. Um, and, uh, so it just a lot of other cities, they don't
get that. Um, just down the river, they they get 15%. 18%. So, Holio, we get 80%. So, that's a huge help from the MSBA. And thank goodness we get it because, you know, um yeah, so as far as the
partials go, um like I said, they're a little bit behind. Um but they are getting their packages put together. I don't have those numbers in front of me from them, but I threw some quick numbers together so you guys can kind of understand what's going on for that. Dunahue, I expect that roof to come in
at about 3.3 million and Sullivan 4.9 million. And then we can just do the quick math on that of you know the 80% um what our uh what the grant would be. Um and then the schematic design going back a little further in time as far as
schematic design goes. I've already gone through this with city council. Um we've already allocated that money um and with a vote from them. Um, and then it was what I set aside was 75,000 for Sullivan, 75,000 for Dunahue, 150,000
for Hoyokai, 100,000 for McMahon, and 100,000 for Kelly. And that's for both the OPM and the designer. They split the fees up within there. Um, I don't I don't have to get if you guys want more details about I can answer that. Um, but that's already been set aside. that money is in
accounts and everything on the city side and we're already starting to pay invoices towards the OPMs and the designers for that. Um so that'll after the partial roof gets submitted that'll be the final leg of the schematic design. Um which MSBA they don't call it
feasibility anymore on ARP projects. They just call it schematic design. They felt as though it was a waste of money to go after feasibility when we know that yes, we need a roof. Why else would we be applying? Um so we just go after schematic design. Um and the next phase
will be for the total project um scope and for construction. Thank you Sean. Mr. Isessa, what's the uh rationale for the higher reimbursement? What is the rationale for the higher
reimbursement? Um there's a lot of factors. Um it goes by I didn't bring that. Sorry. Um it's essentially what your community can afford, right? Correct. Yes. Similar to chapter 70, we, you know, we
get 88% of our funds from uh through chapter 70 through the the state uh formula, whereas, you know, a community, you know, right down the road that probably has a bigger tax base and more more revenue, um they they actually get
much less through Chapter 70 to meet their foundation budget. So, um, it's a it's a formula that MSBA puts together. We happen to qualify based on our demographic and based on our, uh, local economy, we we happen to qualify for
Yeah. and financial. Yeah. Mr. Welland, thank you. Yeah. Um, Newton and Welssley, they don't need uh 80%. Okay.
That's for the record. Um yeah, um Mr. Sheidi has been before the finance and operations committee numerous times. He always comes well prepared. He has a wealth of knowledge. We really um thank him for his
dedication to his job and to the uh the district. Um we've um uh the committee has talked about the roots before. Uh this is more of a more detail detailed um response. Thank you.
Thank you. And I echo Mr. Willahan's words as well. Thank you so much, Mr. Shady. Thank you. Thank you. All right, moving on to out of state travel. Yeah, these uh this was on the agenda la
at the last meeting and um you know uh we had it all on one form and uh ended up tableabling it because we wanted to make sure that each individual staff member filled out their own travel form. So, uh this is for our director of ELA
and our district coaches to attend um the conference of the reading league. So, I'm hoping to get school committee approval to allow them to move forward and make plans for that. Yes, Wilson. So, um
my first question is do we have a motion so that then we can get to Sure. Let's make a motion to I'm going to read it off to approve uh the director of ELA and and I'm going to say staff personnel because that's another question um to
attend the annual conference of the reading league. Second seconded by Mr. Williams. Discussion, Miss Wilson. So I see in the body it says district coaches. Um but I see the last three individuals being noted as expert
teachers. and and I don't see and u Miss McAnnandrews um I'm not sure if she's at the district level or a school level because it doesn't list what school she's at. Yeah, she's at Kelly's school. Um and
those two those two terms are interchangeable. Our expert teachers are coaches. teacher coaches to me they are not um in our I believe
we have we list expert teachers is that correct when we are filling these positions or is it listed as a job coach the title is expert teacher correct yeah the the official title in the collective bargaining agreement is expert teacher that's the level but um
we use that term interchangeably right in the district so okay I'm just going to um say this uh just so everyone's fully aware. I do not support filling expert teacher roles until we have every teaching position in
our school working with our students staffed. I'm sorry. I just No, I'm not sorry. Actually, no. Our students deserve expert teachers. And it's a it's a crime to have a
long-term sub in a role when we have an expert teacher in the building. Um so I I just so I'm just going to from that perspective I'm just going to make it very clear.
Thank you. So my question is going to be not only for these travel forms but it's going to be all across. Explain to me. So I understand that it's coming out of certain areas of the budget it through grants whatever but
one person will put down especially in this one group with expenses everybody else didn't are don't they have to come back or or provide if some are driving like the mileage so they can get reimbursed
wouldn't they put in there with expenses because they're not checked off. Yeah. I mean when when it's part of our travel policy when staff travel if they're overnight they're you know they according to the policy they would get reimbursed for uh you know in accordance
with the policy they would get reimbured for but they don't have to check it off. It's not unlimited but like you know we got to follow the whatever the policy is um whatever our travel reimbursement policy is for employees. Okay.
So well then they should check it off like They should just all check off with expenses. So that way it just shows. Yeah. Any further discussion on the motion? All right. Uh yes.
Is he still on? Yes. that the school committee vote to approve and authorize outofstate travel for Andrea Salis, director of ELA and district coaches to attend the annual conference of the reading league in Chicago, Illinois.
That's not what the motion was that I made. The motion I made was that um the dis the director and staff um attend the annual conference of the reading league.
Sorry about that. All right. Do we Is Mr. Sheen live? Okay. Roll call, please. Can I ask a question before Mr. Sheen? Mr. Sheen. Yeah. I'm just going to say I don't feel comfortable without naming the staff in the motion to just leave it open to pick
willy-nilly which staff. I mean, I think we should be naming the exact staff in the motion. So, I'll vote against it. If not, how about an amendment to the motion? I can. If someone there can do that. I don't have the list in front of me.
F. I'm going to go ahead and amend the motion to read that the school committee vote to approve and authorize out of state travel for an Andrea Salvas, Mary McAndrew, Moren Dunn, Mal Molina Balumbo, Steven
M M and Julia Pluto to attend the annual conference of the reading league in Chicago, Illinois from October 8th to the 10th, 2025.
Second second. Mr. Willingham second on the amendment. Voting on the amendment. Roll call, please. Miss Feliciano. Yes. Mr. Sheen. Yes. Miss Lefave.
Yes. Miss LeBron Martinez. Yes. Miss Tenzy Williams. C. Maza. Yes, Mr. Wallahan. Yes, Mr. Colmore. Yes, Miss Wilson. Yes. Now on the amendment motion.
Roll call, please. Dr. Cologne, yes. Mr. Shan, yes. Faith, yes. LeBron Martinez, yes. Williams, yes. Yes. Yes.
Motion passes unanimously. Next we have the power school university conference. Mr. Sto. Yeah, we just recently uh changed our student information system from um school brains to powers school. Um long
overdue. Uh it's just that you know nine years ago we changed from reticer to school brains and uh you know learned pretty quickly that uh school brains was a little limited in terms of access to our own information and the
ability to customize reports. Um we in changing that um we're trying to do as much in that system as possible. So, our special ed department is currently exploring um transitioning to uh power school
specials programs platform uh for managing special education student records. Um and in exploring that, we want to send some people over there. I am going to ask that this be tabled because the uh we're what's attached in
your uh workpapers is that three special ed directors are attending would are being requested to attend. But I I think that we could get away with one specialed director and we should have other representation like maybe a building principal. So I'm going to ask
that this be table till the next meeting and an ETL. Yeah, exactly. So, um, until we identify the appropriate team to go up there, I I I don't think we should send three special ed directors. It should be a combination of those three. Second.
Thank you. Motion moved by Mr. Colmer, seconded by Miss Wilson. Roll call vote, please. Okay. All those in favor? I. Any opposed? Motion passes unanimously.
Uh the next out of state travel I'm just going to put in the motion that the school committee vote to approve and authorize out of state travel for the interim superintendent Anthony Sodto to attend the MESC conference MAS MASS
conference in Hyannis um from November 12th to the 14th 2025. Second Who got it? Mr. Sheen is back. Okay. Seconded by Mr. Williams. Motion made by Mave.
Discussion. Dr. Rivera Cologne. Yes. Mr. Sheen. Yes. Miss Lefave. Yes. Miss Lebron Martinez. Yes. Miss Tenzy Williams. C.
Yes. Mr. Willahan, yes. Mr. Colmore, yes. Miss Wilson, yes. Motion passes unanimously. Next up, budget transfer and reports, gifts, and donations approval that the school committee accept gifts and grants
received. May I have a motion? So, moved by Miss Leave, seconded by Mr. Sasa. Yes. discussion f do we need to um in our motion were we should we have gone said like each one
or no we just keep it at that um it's listed it's there's an attachment to it so we all know where it's coming from and it's okay okay just want to make sure Mr. Willah you can maybe just kind of state the
final number right that's I would in the total amount. Yeah, just a total that I would recommend, but Okay. Yeah. In the motion, I'll make an amendment to the motion to be that the school committee accept the gifts and grants received in the total
amount of one 1,242,181. Seconded by Mr. Asa. on the amendment. Roll call, please. Dr. Vera Cologne, yes. Mr. Sheen, yes. Yes. Miss Lebron Martinez,
yes. Miss Teny Williams, C. Mr. Isaza, yes. Will, yes. Mr. Colmore, yes. Yes. Right. No. on the motion as amended. Dr. Clone, yes.
Mr. Sheen, yes. Miss Lefave, yes. Miss Lev Martinez, yes. Tenzy Williams, C.A. Yes. Willahan, yes. Yes. Miss Wilson, yes.
Will we go toward approval reports? Yeah. The school committee vote to receive the report on on the following approved warrants. Um Reg6251 amount of 1.1 1,157,279.99. Reg
in the amount of 1,16,2428. Payroll warrant 2601 in the amount of 1,848,59508 M0625 in the amount of $15963 and reg25A
in the amount of $100,15320. Second. Seconded by Miss Tesley Williams. Discussion Mr. Wellhead. Just want to thank Mrs. uh Buffet for reading notes. I got you, Mr. Wallahan.
I I owe you a coffee. Um, I just want to thank the financial team for the district for um breaking down the totals for us. I know um I think our last meeting we're looking for more detail that where the money is being spent in terms of um the line
items and just kind of kind of breaking these down, payroll versus direct expenses. So again, I just want to thank Sean and uh his team and um Mr. Sard. Thank you. Thank you so much. Any further discussion? If not, roll call vote,
please. Dr. Cologne, yes. Mr. Sheen, yes. Miss Lefave, yes. Miss Lebron Martinez, yes. Missy Williams, Caza, yes. Mr. Willahan, yes.
Yes. Yes. Moving on to orders. Order by Mr. Deans Sheen that the school committee committee directs the leadership accountability and measurement committee to meet with the superintendent to establish goals and evaluation metrics.
Motion that the school committee refer to leadership accountability and measurement committee the the establishment of the goals metrics for school year 2526.
Seconded by Mr. Isasa. Discussion. All right. Roll call vote, please. Dr. Cologne, yes. Mr. Sheen, yes. Um, Miss Lefave, yes. Yes. Williams,
C.A. Yes. Mr. power. Yes. Yes. Next up, we have approval of meeting minutes. Would anyone um oppose it being grouped as a package
if it's separated from So, I do see two. We have budget and then we have school committee, right? I'd like to do the school committee as a a package that we So I make a motion to uh accept and approve the meeting minutes of May 27th, 2025,
June 9th, 2025. I'm 6 uh June 23rd, 2025. Specific Miss Olson, you're you're having me do a lot of amendments here. Um, so so June 9th of the
The other one is a special. I want to keep it separate. Oh, you do want to keep it separate. I want to do that one separate. Okay. Do we have a second? Yes. Seconded by Mr. Colliver. Discussion saved up. Roll call vote, please. Dr.
Verone. Yes. Mr. Sheen. Yes. Um, Miss Leave. Yes. M Martinez. Yes. D. Um, Mr. Mr. Willahan. Yes.
Mr. Color. Yes. Yes. I'd like to take my motion that the school committee vote to accept and approve the meeting minutes of the May 27th uh school committee budgeting meeting minutes. Second that.
Seconded by Miss Williams. Discussion. roll call vote, please. Dr. Yes. Yes. Mr. F. Yes. Mr. Martinez, yes. C. Yes.
Mr. Willingham. Yes. Yes. Yes. I'd like to make a motion that the school committee vote to accept and approve the meeting minutes of the June 9th special school committee meeting.
Seconded by Mr. Hasa. Any discussion? Yes. Mave. Oh, sorry. Mr. Sheen, excuse me. Yes. Miss Lefave. Yes. Mr. Martinez. Yes. Miss Willy C.
Mr. Yes. Mr. Fore. Yes. Yes. Motion passes unanimously. Next up, updates of committees, policy and governance subcommittee. Miss Wilson. So the um the next meeting, I haven't
checked with everyone, but it's tenatively slated for uh September 3rd. It's a Wednesday evening. It would be at 6 PM at SuffK Street. Thank you. Finance and Operations Subcommittee, Mr.
Willahan. Thank you. Um, looking to schedule a meeting on August 21st at 5:30 on um, Suffach Street.
Thank you. Join the city council school committee. Mr. Colmer. Yes, we we've scheduled that meeting for 8:14. Mr. Willah,
thank you for that. Um, the agenda is posted on the city website. Yep. For that meeting. Thank you. Thank you so much. It promises to be every meeting. looking at the agenda. Next up, we have a local control subcommittee, Miss
Lefave. Nothing. We had it. We I know. I was going to say I was like that might be inappropriate, but we're here. We made it. I'm just going to say nothing. Next. Leadership accountability and
measurement subcommittee. Mr. Sheen, we're good. Thank you. ongoing business, employee handbook and family handbook. Mr. Sodto, yeah, at the last meeting, um it was requested that our uh legal council
review both of the policies. Uh so we have sent the employee handbook to uh Mr. Terry and he has reviewed um and there weren't many there weren't many substantive changes but what you have in
your packet reflects uh the attorney's review and for the student handbook we had um Matt Makavoy review the student handbook. I will say that on the employee handbook, um, since the version you had in your packet, there were some
suggestions by Matt Makavoy to make some, uh, by to make some changes. Um, and before we update those, we want, uh, we want our the school committee's legal counsel to review his suggestions. So,
um, once we have that, we will make the changes and and I'll I'll I'll be sure to email everyone and and let them know if there was anything substantive that that changed. We also have a bunch of links in there that, you know, that reference the Spanish version. Um, but
we're, you know, we we'll update those links once we get approval and and finalize that. Um, we'll we'll send it to translation and make sure that the links are updated. I want to thank uh Mr. Sheen for his thorough review of um
of both of the handbooks and uh you know we were able to incorporate many of his uh questions and suggestions um that that he had within the policies. But this is the latest version of both of the handbooks um that you have in
your packet. And I don't know if Mr. Moguel or if Beth who is online want to add to that or if anybody has any questions. Mr. Cullibore just a question that uh
it's being referred to our attorney for corrections or deletions when it comes back. It has to come back here for approval. Not just not just automatically. Yeah. Yeah. They they've already reviewed it.
So, there are small suggestions that one attorney made that we want to make sure Mark Terry uh reviews and either accepts or rejects. Um but they've they they've they've the legal attorneys have
reviewed both of the handbooks. In fact, we we got some really positive feedback from Mark Terry. He said this is one of the best employee handbooks that he has seen. So, um, but yeah, I don't I don't anticipate any substantive changes from,
uh, from the version that you have to to the the final version. But we can keep this as an ongoing agenda item and once everything once there are no changes to be made, we can look for a formal vote from the school committee. Very good. Thank you,
Mr. She. Thank you. And normally I would say I'm gonna I would put on my camera, but as you probably could tell, I've been very spotty service. So, um I'm just trying to be just a a voice right now. Um, one thing that I want to just comment on
that was in the student handbook that I have raised an issue with, um, the superintendent and to the vice chair is that I think it has in um, outdated and unnecessary language around AIDS and
HIV. I since uh last week looking at 26 different districts in the Commonwealth and couldn't find anyone with a policy or language that's the same. I have asked the vice chair for our next meeting if she could invite in our attorney and our school physician
because I want to hear from about why that language needs to be there um a law that I didn't see and I just think that we are being
HIV and AIDS um I think we just lost you, Devin. I think Yeah, Devin, I think the uh Mr. Sheen, I think the uh your service is is spotty, but I I want to capture what I heard. Um
there is some out there there there is some language in there that references HIV and AIDS specifically and when we had the attorney review it uh I think there was a recommendation to keep that language in there and uh Mr. Sheen is
asking for at the next school committee meeting to uh invite the attorney uh to discuss why that needs to stay in the why why that recommendation is being made to keep that language in there. He also mentioned that he looked at 26
other districts to see if they had language in there and they didn't have language in there around AIDS AIDS and HIV. Miss Wilson, I think he also wanted the um the doctor, our district physician to be at the meeting to speak to it as to the relevance. I think that's what I picked
up as well. Mr. Sh, was there something we missed? Nope, that's correct. You got it. Okay. So, the physician and then um if I could speak to this.
Yes, Miss Wilson. We um as the policy um we had a we reviewed a current pol uh policy recently that spoke to um AIDS and HIV and as a um the subcommittee is recommending removing that because of the change and philosophy and thought
process around those who have um HIV or AIDS and um the shift in thought process um as a society for that. Um, so I uh I thank Mr. Sheen for bringing this up.
Thank you so much. And at this point, we are not looking for a motion or anything like that. So, oh, Miss Wilson, sorry. I I think um you know any other you know bloodborne
um you know type of um transmission type of diseases we don't lump them and post it have them something for you know hepatitis or we don't have other policies that note that so um you know so why are we just calling that out? I'm
just going to say thank you. Agreed. Thank you, Miss Wilson. And you know, I was gonna say that, but being the scientist, I feel like it was better coming from you. Thank you. Much appreciated. Thank you so much.
Next up, we have superintendent search update. Last time in the previous meeting, we had um I left with homework on putting together an RFP for um the scope of services for
uh search firm to conduct our superintendent search. What's an RFP? Request for proposals. I did, but our No, that's a good thing for the may know it. And um so I did that and I gave it
to all of you. I don't expect you to have your awesome recommendations at hand right now, but you can take it and read it and then give me your feedback via email so that way I can continue the
process. Miss Wilson, is there a deadline you're looking for the feedback? Yes, it would be great if I could have it by Monday, which is the 18th. 18th.
By Monday the 18th, end of day, which means 5:00 p.m. So that way everybody's on the same page. So that way um and I have to say I have to thank uh Sean and Mr. Sodto for helping figure out what we needed to do
in order to do this search and figure out what was the appropriate financial process to do this um moving forward. Um, I would actually Sean, would you mind
coming up so that you can tell us a little bit about the seal bid process if that's okay? Hello. Hello. So, the school committee has a couple options. Um, you could solicit quotes
from three firms that you choose. Um, and you would develop a a list of your requirements. Um, list out what you're looking for. All firms would have to meet that. And then you would go with the lowest price submission. It would be
a common deadline. They would submit it to the same person and then we would go with the lowest price. Um, we could check references and all that still. Um, the other option would be to do a sealed bid which would be we'd have to advertise for a couple weeks. um we would uh post it in the um goods and
services bulletin and some other locations, make sure we get the word out. Um there again there would be minimum requirements and that would be a more formal submission under uh sealed bidding process. Anybody can bid that meets the requirements. So if you go
that route, you would have to accept the low bid from any um responsible um and respon uh responsible and responsive um vendor who submits a proposal to the sealed bidding process. So quotes, you have a little bit more control, but it's a little less
um formal of a process. With sealed bids, it's a more formal process, but you lose a little bit of control over who bids. Thank you. Very informative. Miss Lero Martinez if I'm I think at one of the meetings we discuss is that where
the 25,000 is going to be used like that recommendation of possible fundings that is going to be required for the search or that's not for that. Yeah, this this uh scope of services it would allow us to solicit quotes from
vendors. We don't know how much it's going to cost. Um we, you know, we we think it could be around that, but it it it could range depending on the basically the scope of work here that that is sitting in front of you. So the
first step in this process was for the school committee to develop what they're looking for. Um and that's what you have in front of you. This now um once if you get any recommended changes or anything to uh Dr. Rivera Cologne by Monday, she'll incorporate those into this scope
of work. And then this would allow us to actually go out there and try to find somebody that will meet these services. and they would send us um either a quote or if we did the sealed bid process, we would advertise it in the newspap and we
would advertise it for a couple weeks and then they would all submit the their sealed bids to uh the chief procurement officer of the city and then it would get open and we would select the lowest bid. Mr. Willahhead,
thank you. Yeah, the argument against the sealed bid is, you know, you kind of um it kind of ties your hand. You're you're um you have to accept that low bid even though, you know, they might they might put in a low bid for just to
get the work. But or does the low bid mean it's the best company or the best firm? Not not necessarily. And so that's that's the argument against the seal bid. um the first proposal that uh Sean um brought up, it kind of gives you more
control. You might want to choose a firm that's a little bit more expensive because they have more experience. They know the needs of our city and our demographics. So, um it kind of gives us more flexibility. Thank you, Mr. Mano. Is that correct? Or do in both
processes do we have to pick the lowest bid? you would still have to go the lowest bid, but you could pick the three companies that you solicit prices from. Um, so there's private companies out there that do it. There's some sort of like quasi governmental type companies
out uh groups out there. MASC does it, I think. Um, some other ones. So, you'd have flexibility to pick which of those three or more. You could pick more than three if you wanted to um that you'd reach out to. Whereas the bid, you put the advertisement out there and you could get 10 different people that meet
those minimum requirements. Um, so that that's where Mr. Mangano was saying that if you go the three quote process, you have a little more uh flexibility in and deciding who the three companies you're going to solicit those
quotes from are. Right. We have a decision to make in terms of whether we're going to go the quotes or the seal bid. That we go with the quotes instead of the seal. Hold on, Miss Wilson.
No. Oh, Miss Williams. I just made a motion. I can't hear you. Oh god. What did I just say? I made a motion. Help me out, Miss. You said to accept the quotes instead of the sealed bid.
Yes, exactly. All right. Thank you. Seconded by Mr. Willahhead. Discussion. Miss Wilson, is this something we need to decide? Yeah, we do need to decide tonight because never mind. Yep. Okay.
All right. All right. But the motion is for the quotes and we all all understand what that means, right? We have to solicit from Choose three firms. Yeah. Okay. Three organizations. Excellent.
So, at this point, we don't we don't have to do a roll call vote because Mr. Sheen is out there. Before we vote, can I Yeah, we're still in discussion. So, yeah, Mr. Robert. So,
so the one that we're voting only gives you the options of of three, not the open opportunity to look at more if if we can do more, but we choose who. Correct. That's what I'm saying. Okay. That's what I mean. Thank you. Yeah. Three is just
minimum required. Yeah, exactly. Okay. No problem. Thank you. All right. Any other discussion? If not, all those in favor? I any opposed? The motion passes unanimously.
Do we have any abstains? Okay, never mind. I was just wondering because someone left the room so I didn't know. Thank you. Miss Fay left the room and Mr. Rash left the room for this conversation. Thank you. All right.
So now we have decided to go the quote and and you will give me all of your feedback by Monday for the scope of the work or else is. So now I would like to
and I wrote down who I picked. Um appoint a review committee for the quotes that are going to be coming in. And my appointment is for Mr. Orlando Isasa,
Miss Wilson, and Miss Leon Martinez. made a motion. So, do I have a motion to approve that our um quote review subcommittee be Mr.
Isasa, Miss Wilson, and Miss Lero Martinez? Yes, I made that motion made by Miss Williams, seconded by Miss Wilson. Discussion. Do you all agree to be part of this review committee? Excellent.
All those in favor? I. Any opposed? So moved. So we have our committee. And then I'll have one last motion just to make sure. May I have a motion so that I have the
power to make the edits that you're going to give me for your feedback to move forward so that then we can move the process along. by Mr. Second by Mr. Willahan. Can point of order
and I I'm just trying to better understand um what is expected to be on our agenda versus new business that's not of a like time constraint. Um because my I I I
just I I see the superintendent search update, but I don't have any there was nothing to say what we were going to be voting on tonight. And I'm just wondering is that okay? You know what I mean? Because
typically it it's on the agenda what we're making motions on. Do you understand? Yes. Where this, you know, the city council, they would have a order. Yes. You know, emergency orders because it
couldn't wait. So, I'm I'm I'm just trying to better understand when we say because I think last meeting or the meeting prior we said something couldn't be put on because it wasn't on the original agenda and there wasn't an enough urgency to it.
Right. So I'm just trying to better understand our process. So we move forward with what we discussed in the previous meeting. I could have been more explicit into the agenda item. That's for sure.
And at the same time, this gave us flexibility that if I had an RFP completed by today, we could take a vote. So that was the purpose of that. But yes, now that we have the whole process moving forward, we can have specific votes and meetings and so on and so
forth. Thank you for the clarification. Yeah, but you are absolutely correct though. All right. Thank you. Just trying to get it right. Yeah, we all much appreciated. All right.
So, do we have a motion? Did we did that already? Okay. All those in favor? I. Any opposed abstensions? So moved. So now once I have this
um draft of the RFP with all of the feedback, the review subcommittee will receive said um process and then you will be able to start the process so that we can move forward and select the people we're going to send this to.
Make sense? All right. Excellent. And we have made it to the end of our agenda, the announcements. Please do not forget on Thursday we have the ribbon cutting ceremony for New Peek
Middle School. So excited. 2 to 3:30 p.m. And if you have time and are available, they're still looking for volunteers for the backpack event at Kelly School from 10 to 300 p.m. on Saturday, August 16th.
The rest of the announcers are in the agenda. Are there any announcements that were not posted that you would like to announce before we leave? It's going to be a great year in Holio. Love it. Thank you, Miss Wilson.
All right. May I have a motion to adjurnn? So move. Motion made by Miss F, seconded by Miss Ta Williams. All those in favor? I. Thank you everybody.