to the February 26th, 2026 school committee meeting. Um, we I'm going to call the meeting to order and like everybody to stand for the pledge of allegiance to the flag of the United States of America and to the republic for which it
stands. One nation under God, indivisible, with liberty and justice for all. >> Wonderful. We have any public comment? I don't see anybody for public comment. So, I guess we're not recognitions.
>> Oh, um I had a lovely time and you were there too at the Lunar New Year gala that the Huffington Chinese American Association put on. It was their 10th year and so I think there were extra special things happening but it was a beautiful display of the different
dances and songs and the food was incredible. Um it was a really wonderful celebration. >> It was really great wonderful celebration. Um, and as as you said in some social in some emails, but a big thanks to the um public works department
and the um facilities department for the Hopington public schools for all the work they did this week getting our kids back to school on Wednesday. I know everyone all the parents in Hopington are very appreciative of that. I have one person who suggested that
maybe my Pennsylvania plan might be looked to have a pleasure from parents today. >> Yes. Yes. Less vacationing. Yeah. >> Would be better. >> All right. Ella. >> Hi >> from the high school. Thank you for snow days.
>> Especially from a senior. I don't have to make those days up. So, it was a lot of fun. >> Um, okay. So, the winter season is coming to an end for sports. The boys basketball team has a game tonight against Quincy where Ryan is. Um, the girls basketball team has a playoff game
tomorrow at 6:00 in the athletic center versus Bridgewwater Reah Regional. Boys hockey won last night, their first playoff game um by one point and then they have a game Oh, that was verse Goster and then they have a playoff game
hopefully next week, but scheduling is a little wobbly. and spring sport teams are currently in captain's practices uh preparing for the season. Um event updates. First, seniors had a class meeting today, which is exciting cuz we covered the capstone project and events
towards graduation. Um and our student government has done a really good job organizing it. So, shout out to them. And exciting news, our caps and gowns are shipped. >> It's real now. >> They are new. They are new. They are changing. >> We're going to unveil a new look.
>> Mhm. same color. Same same color. Same color has been a tradition. >> I know it has. Yes. Color. >> Um and then also today anatomy and physiology students were able to visit the big brain in the library. Many other students were able to view it. Um but it's sponsored by Hopington organizing
for prevention uh organization I'm actually a part of and students were able to learn about the anatomy of the brain as well as the effects of substances on the brain which I thought was super interesting. Um, looking forward to the month of March, there's a unified basketball verse teacher game on
Tuesday, March 3rd at 6 p.m. Um, Hopington High School is hosting a night to celebrate the holy month of Ramadan on Wednesday, March 4th at 7:00 p.m. in the athletic center. Um, the HHS theater department is performing Our Town on
March 5th at 4:30, March and March 6th and 7th at 7:00 p.m. in the auditorium. Uh there's also a StuCo sponsored threeon-ree March Madness tournament on March 10th at 6 PM. And then the high school art department has an honors
expedition um on display from March 4th to the 12th at the HCA. And the closing reception is on the 12th from 6:00 to 7:00. Uh, HHS is also hosting a Polar Plunge at the middle school on Thursday
the 12th to raise money for the Special Olympics. And the plunge will take place at 300 p.m. Um, we have a lot of teachers and staff signed up for certain markings. Are you participating? Mr. Bishop will be there. >> Um, and so it's super exciting and we
get a lot of participation. And then lastly, we have the spring concert on the 12th at 700 p.m. >> March. Yeah. >> Yes. >> Okay. So, I have a question about the polar plunge. >> Yes. >> Cuz traditionally that's into a body of water. >> Sure is. >> There's like a pool of some sorts. Yes.
>> There could be a picture. There could be a picture of it coming up on this next slide. >> Yeah. Is it kind of like the one they use the donkey tank? >> It's bigger than that. It's probably about um 12 feet by I don't know 8 feet. It's a pretty You can jump in with two or three people at once. >> Are you Are you proud to do that?
>> Yeah. Yeah. I jumped in backwards last year. >> Wow. >> I didn't want to look. Yeah. You had to push me in. >> Great. Yeah. Exciting. >> Lot going on. >> There is a lot going on. >> Very exciting. >> All right. >> Yeah. So, speaking of a lot going on,
good evening, everyone. Uh the this is the superintendent report for February 26. It's It's rather brief uh as we're just settling back into our routine after vacation in the snowstorm, but there are some highlights to focus on. Like our chair mentioned, I do want to thank Tim Pson and our facilities team
for their work working around the clock uh earlier this week with the storm clearing parking lots and sidewalks. They did a tremendous job. So, shout out to that group. >> So, I'd like to start with Marathon. As you see here on the left, uh students enjoying some outdoor recess today. Uh
making the most out of the snow piles and the fresh air and a little extra winter fun with their classmates. Uh Marathon also hosted uh their annual math night before vacation. very well attended. A big shout out to some of the high school students who volunteered to support the event. It was also nice to
see Mr. Child who's on the right hand side there with the Hiller sweatshirt. Uh he is a marathon parent but also a middle school a high school math teacher. So a nice nice example of the connections that we're making around the community. Shifting over to Elmwood, our third
graders had a special visit from WBZ meteorologist Jacob Wyoff before vacation. We talked about weather forecasting and storm systems. Uh, also Elmwood second grade teachers, Miss Kelly and Miss Newton, hosted their second of three steam events of the year before break, including the always
popular rain cloud in a cup and can you save Fred activities. Altogether, these experiences really highlighted the curiosity and hands-on work that's happening in Elwood each day. Moving on to Hopkins, uh, students and staff celebrated kindness week just before break. Uh, this week wrapped up
with a whole school meeting in our new gym for the first time, which was exciting. You see the picture there on the right hand side. Um the assembly focused on empathy, respect, and the importance of small acts of kindness. Uh it was a nice way to head into the vacation and a small strong reminder of the culture and belonging that continues
to grow at Hopkins School. >> I really like the um >> poster. >> Poster. Yeah. So that's up in a few classrooms, which I really >> uh the middle school also has a couple of community events coming up. Um, tomorrow night the gym will be buzzing as the eighth grade has a school dance
from 6:30 to 8. Always fun opportunity for kids and unwind. Uh, and as Ella just mentioned, the middle school in conjunction with the high school will be hosting its annual uh, Special Olympics Polar Plunge on Thursday, March 12th at 3 p.m. It happens right by the water towers in the middle school parking lot
underneath the um, the parking area. What am I What's the word I'm looking for? >> Solar panels. >> Solar panels. Thank you very much. Uh this event has become a meaningful and popular tradition that brings students and staff together to support an incredible cause. Uh and all are encouraged to participate or at least
come by to cheer folks on at the high school. Uh in addition to what Ella just mentioned, the atrium was transformed recently uh for the second annual Triam Jazz Cafe, an evening that showcased the talent of our students uh in a relaxed cafe style setting. Uh,
also want to recognize our mock trial team for their strong performance at a recent competition where they competed with professionalism and brought home both individual and uh, team honors. I know Ella also mentioned this as well, but our drama ensemble will be performing the classic play Our Town uh,
by Thornton Wilder next week uh, set in New Hampshire based on the real town of Peter uh, Peter Burrows, New Hampshire. Uh our town uh encapsulates the beautiful simplicity of life, love, and the death in a small town in the early 20th century. Uh the show times are Thursday at 4:30, uh Friday uh and
Saturday at 7 p.m. So this is the 5th, 6th, and 7th of March. From a district perspective, I'd like to congratulate Marathon first grade teacher Jen Kaine and seventh grade uh middle school science teacher Mary Francis Kersinbomb who have been named
the two nominees from Hopington for this year's Tech Celebrates teaching event. Uh this recognizes um staff members and the impact that they have on students every day. Uh and we're proud to have the two of them represent our school system. The event is happening in the end of March in Norwood and we'll be
joined by educators from across the state. So, congratulations to the two of them. In our top of the hill spotlight, uh there's a lot to spotlight, but uh it shines this week on our high school boys winter track and field team for winning the division 2 state championship. Uh
came down to the final event uh with the Hillers edging out conquered Kyle by just a half a point. Uh so, thank you to Coach Keane, Coach Kane, Coach Webb, Prescott, and Donahghue for their leadership and congratulations to our student athletes on an outstanding accomplishment. What about event was it
>> uh the I don't know actually the event that it came down >> it would have been an event that it came down. Yeah. But yeah, there's a host of events that they >> say I knew, but I can't tell you right off the top of my head. >> And that's the superintendent report for us. The 26th.
>> Exciting. All right. Chair report. Uh, payroll war at S26016 has been approved. Warrants 2692s. 26093s. 29 uh 26094s. 26095s,
26096s, 26097S, 12 approved, and the warrants are in your folder. On February 5th, executive session minutes for January 2nd, March 21st, oh, January 2nd, 2026, March 21st, 2019 were approved to
release with red actions um due to reasons the executive session still exists. Executive session minutes for January 16th, 2026 were approved and not released as a reason due to personnel matters. Executive sessions for January 3rd, 2019 were approved and not released
due to security matters. Executive session minutes for January 31st, 20 2019 and March 5th, 2019 were approved and released. Um, executive sessions for January 11th, 2024,
February 15, 2024, March 7th, 2024, March 21st, 2024, June 13, 2024, July 11th, 2024, July 25th, 2024, August 22nd, 2024, October 24, 2024, November
14th, 2024, December 19th, 2024 were reviewed and not released due uh due to the reason for the executive session still exists. Now I need to stop talking and we have liaison reports. >> Anyone?
>> I don't have anything to do right now. >> Okay, we are good. So we have our friends here, Sean McAuliff, our health director, Simone Carter, our public health nurse to share some information with us about vaccination.
>> Okay. Well, thank you for having us. Um so this all came around because we had provided a an update to our board. Um they had concerns with the growing number of measel cases that are occurring around the country and had questions about what the risks uh what
risks existed within um >> well >> okay >> um existed you know within the community. So, we put together a brief presentation, went through the data, and at the end of
the day, we're in really good shape here in Hoffington. Great. >> We have really high vaccination rates. We have a low risk um because of the high vaccination rates. Um after you know this meeting concludes
and we send out links to um different modeling tools so that you can take you can use the vaccination rates that exist um um as reported by the DPH and then you could have discussions with the
individual school nurses to see what the actual rates are in Hopington. plug those in and see that the modeling the modeled risk within the school district is extremely low. >> Right? If you look at the tools that are
available online through the globe um and several other state and federal agencies, the data, the vaccination data for the school district and for Hopkin in general is much lower than actually
exists. And that's because they're like the data that we have um access to is about two to three years behind um what exists um what's available in the district and to the school nurses.
Okay. >> And then the data they're drawing from is from the um the DPH vaccination data, not the actual immunization data. So if you start playing with those numbers
and start seeing that there's a greater risk at the end of the day um that's not the case. >> Okay. >> Um and then moving forward Simone's, you know, the town's public health nurse, >> you know, one of the top nurses, if not
the top nurse in the Commonwealth. um she'll address the medical side of this and I'll uh if there was an incident I come in um on the administrative side. >> Well, thank you all for having me. Um Simone Carter, nice to meet all of you
or see you all again. And I'll just like go over some quick bullet points that hopefully provide some education and reassurance and then um I we have created a quick reference for families
um as well as some handouts on the actual state laws that govern the way we um control spread. So let me just start with um as you can see from the slides that we've provided um measles is one of
the most contagious viruses in public health. Um it can remain in the air for up to 2 hours and if 10 unvaccinated folks are exposed likely nine will become infected. So to prevent
outbreaks, we need 95% or so vaccine coverage. When rates fall below that, measles can spread very quickly. Um, similar to like a wildfire spreading
through the dry brush. So to prevent um this from happening, I just want to go over the key facts. So number one, remember it's highly contagious. So if you're
unvaccinated, 90% of those folks will develop the virus if exposed. Um it is contag you are contagious for at least 4 days before the rash develops. Um and it's airborne within the within the air
that you were in for 2 hours. So you can be asymptomatic or look completely healthy and actually have measles which is what makes it a little bit trickier to deal with. Um the good news is that
two doses of the MMR are 97% protective and especially um for those infants that are under 12 months old, they're at really high risk. So the other thing to take away is that if you act fast and contact your
pediatrician, a vaccine is effective within 72 hours of administration. So symptoms can persist for 10 to 14 days post exposure.
Again, the rash usually doesn't start until much later on. And if exposed, number one, check to see if you know if you're vaccinated or not. If you don't know, call your doctor. Um, if you're
vaccinated, you don't have to take any action. If you're not vaccinated or unsure, that is when you'd want to get the MMR within 72 hours if you're above the age of 6 months. Um,
let's see. we can go to the next slide. So, basically the bottom line is we want to I don't know we we're still on the first slide. >> Yeah. >> So, >> we're having some issues with the remote
right now. >> Okay. All righty. So, actually the second slide for those of you that are at home, it just kind of gives an uplose snapshot of Hopington and um
why we're in a good space. I don't know. That's the last slide. So, slide number three. >> There they go. >> Thank you. >> Thank you. >> So, that's kind of where we are. >> Just tell me when to do it for you. Sorry.
>> Okay. Thank you. Um, so again, that's that's where we are. And then on the next slide, please. So, wait, what? We're on there. It says high-risisk areas nearby.
>> Yes. >> Yes. >> There are communities >> there are communities that have less rates, >> right? >> Vaccination rate. So if you're 30% vaccinated or less, you are at a higher risk. Okay. Okay.
>> Interesting. >> I mean, it's worth noting again in Hopkins in the school district. >> Um what I think the lowest rate of vaccination >> was 93 or 92. >> 9. And that that's actually a little low
because >> the they haven't captured >> um certain students that had I think a recently moved >> into the district and those records hadn't been fully captured andor people were on
>> um a catch up >> yeah a vaccination schedule. So um but generally speaking we're above 95 and most often we're for MMR and several others were in the 98 to 99% uh percentile.
>> Yeah. And >> for the the 3% that would not it's the effectiveness is 97% with the two doses. Would the 3% have at least decreased illness with the vaccine? >> Yes. >> Yes. So within 72 hours it can it's kind
of like rabies prophylaxis right it's if you can get there quickly that's why contact tracing and surveillance is so key so that if if we know if someone is exposed if we act quickly within 72
hours we can take that rate of disease down significantly. Could you refresh my memory? It's been a long time since I had any contact with measles. Explain that how it's far more than just
this nasty rash, itchy rash that kids get. What are what are the big reasons why you wouldn't want your child to have measles? >> It can cause long-term neurologic damage. >> Okay. Um it can do serious harm to
especially young um male children to their reproductive organs. >> Okay. >> Um that's and it and and kids die. >> Okay. because I I I knew it was more than the rash and I even though we had vaccinations when I was young back
probably around 1900 um that um you know I we would get measles but um every once in a while but somewhere much later I think in my life we learned
>> just how dangerous they are. >> Yes. and it can do a lot of damage to like internal organs um with the >> reaction in inflammation. So if we can prevent it >> um being exposed to a little bit of the
virus proactively >> is has much better health benefits overall than if you actually catch the disease. And then another important takeaway is for folks that were born 1957
and prior, you're good because you either had it or you're good by now. You've been exposed. Um there is that little >> there's that your group that's a little bit they may need to get a second
vaccine. So that goes up to about 1967. it was like 60 like 65 to 67 68 there was a a chance that you got um an ineffective dose. So we had to go to San uh San Antonio for a public health
emergency planning conference and there was an outbreak in San Antonio at the time of the public health conference. >> So ironic. Yeah. all of the individuals of my age because I'm a I'm a 66. >> They hardened you up. I I went in and
got booster and >> so you know there are you know there are things that we can do there's a question or doubt um and um but again because we
are doing well in this town um and and you know I I was talking to Evan um before we got started you know we had someone with measles um they went through Logan stayed overnight in Westboro, ate in
Framingham, went back to the hotel, and then left it back once uh back through Logan. And there's been no or there's no known um reported illness that resulted from
that exposure. >> I was afraid you were going to say there was a trail. >> No. No. And it's because >> our rates are so high here. And that's one of the things that, you know, Spila um you know, we'll sit down with the health directors and say, you know, what
can we do to make sure that we are protecting um those uh the population and those that are at greater great risk um within the population. So it's the imunocmpromised those um that are um see
uh that are involved in different treatments um and then those that can't be vaccinated because of different um illnesses or allergies. So um you know our our job is to protect that population as well as the population
that um isn't unvaccinated. So again we're we've got we're in good shape here. >> Yeah. And our role is monitoring, clear communication, and then rapid response if needed. And um you know, if there's an active outbreak, families with
infants under 12 months should probably speak with their pediatrician to see about an early MMR vaccination at 6 months. But remember that if you're fully vaccinated, you are very well protected. and we um have provided a few tools and
if there are any questions we're happy to take those. >> Is there >> sorry is there a point at which because the 65 to 67 seems like a potential vulnerability where there's a recommendation to have like tighters
done or something to check >> well if there's if there's ongoing spread in the community then it'd be worth just >> I'm going to tell you it's if you're if you're worried just get another vaccination it can't hurt you. You may spend or at the very least check with
your insurance company to ensure that those titers are covered. >> And you sometimes titers come back negative when titers. So, and I I asked because I actually I'm not in that age group, but I had to have because I
didn't have my childhood vaccine records for when I started my job working at a hospital. I had to have titers done to prove that I'd had it. >> But my MS came back low. >> Yep. Yep. But measles was but so I had a repeat on the shot, but I just wondered if that was >> Yeah. And I' I've actually experienced the same thing. I got to take the
hepatitis series a couple times because of that. So >> draw your blood. >> Oh, okay. Midnight. Yeah. >> Measure. >> Thank you. But and then you know if by chance I mean with with the amount of
illness that's in the US right now you know vacationing in spring break there's there's a risk of people having contact while they're away and bringing it back. I I I
have a running joke with the DPH where I I'll call and say no it's it's Shaun and Hopquin. Um, I need to talk to someone now. And it's Hopington. And then they're like, "Oh, yeah, yeah, yeah, yeah." And then because we we we uh we
hold our own against some of the cities uh in the Commonwealth. And we um you know, we we we have a great relationship with the DPH. We have an excellent team here. Um and we have two two other
predium nurses that work. Um one both are one one's an intensive or an ER nurse. The other one is a uh a nurse with the VA. So we can rapidly deploy staff. We have good relationships with
the D and other um pediatricians and physicians offices so we can get um >> and we can offer vaccinations as you know. Yeah. Um, >> yeah. And all of the anybody who's undervaccinated >> um that might have moved into the
community, we're taking care of them um and work with the school nurses so that we identify those and then we work out plans to get everybody caught up. And then in the event that there's an exposure, um we will work with the
school nurses. We'll do the we'll help them and manage uh contact tracing um identifying susceptible or highly susceptible populations within the school. That being people that are undergoing like chemotherapy, people
that are going or imunotherapy, people that are um allergic to vaccines and can't be vaccinated or are not vaccinated and we will um work to isolate them or assess the risk that um
exists within the district or within the school, communicate that out to the public, to the district, to the board, and um and and just manage I'll manage it from a regulatory um sense be it
through quarantine or exclusion but uh we have a it's well outlined in in the DPH and CDC uh regulations. So at the end of the day the takeaway is that we're in good shape and school nurses
should be applauded for uh >> wonderful work that they do and we're very lucky to have a >> yeah excellent group of schools. Any questions or >> is there anything else we can do to help? >> No. >> Read the word. >> Spread the word.
>> What we're doing sounds like we've done a good job. >> We want the school nurses, >> you know, their data >> should be available to the DPH. So there's there's a roadblock there that we're
>> you're advocating for. >> Yes. >> Is there a reason? I remember that was brought up to us last year when we had the school nurses come >> here bureaucracy. >> Those of us that were here remember the school nurses came and raised that. >> What's the roadblock you need to
overcome to allow that juncture? >> Oh, that's way. >> Is it administrative or is it legislative? >> I don't know if I should touch the third rail. >> Oh, it's the third rail. Okay. >> When you get calls from the top um >> Oh, okay. It's >> But your the nurses are great. >> Yeah,
>> they really are. It's really everything's working. >> Shout out. >> I don't think people ever realize how critical school nurse is. >> No, >> they don't. >> They're appreciated. >> Yes. >> So, big shout out. Thank you. >> It's great that you guys are all able to
work so well together. I think that benefits all >> Well, again, it takes both sides. So, thank you. >> Thank you. >> Thank you. We're so glad to have you join us. >> Thank you. >> All right. We're going to take out of order and go to um the Hopkins
additional scope review since we have our friends from Vertex and Commodore joining us tonight. >> Where would you like to >> You're gonna you're gonna replace Sean and here in just a minute. They'll move along.
Is there a port that you'd like me to plug into and control it or do you want to >> I can probably do the slides from here if you'd like. Yeah. Is it um Yeah, I got it right. Yep. Is that
good? All right. Hi everybody. Um, just a refresher, I'm Karly Colmore. I work with Vert.Ex and we're the owners project manager for the Hopkins project uh and the Charleswood project. But tonight we're just going to be discussing a few items for Hopkins. Um,
so if you recall, the last time we presented to you was at the end of October and we presented a uh schedule shift which improved upon the schedule and allowed us to turn over the new addition of the school at the end of December instead of the middle to end of
February like we originally planned. Um, that helped with alleviating time in the construction schedule. And with that time that we gained back, it allowed us to look at additional uh scope items that the school was interested in pursuing. So that's those items we
touched on at a high level last time, and those are what I'm going to kind of dive into tonight. Um, we have some better information on cost that we're going to present to you. So sorry, the first slide. Um, I just wanted to start with going over our
project budget summary. So, what you see in front of you, these are all of our main budget categories for the project. There are several other line items that comprise each of these, but these are just kind of the totals of each major category. And the last column is what we
have left to commit or spend in each of those categories. So, the color coding um you'll see items like owner's project manager, other administration, architecture, and engineering. Those buckets of money are in yellow because they're reserved for a specific use.
Meaning, we don't think that we can draw from those to help cover the expense of these additional items where we think that we're going to spend all of that throughout the course of the rest of the project. Um, the two buckets that we are able to pull from are construction
contract, um, which really that $1.6 million number is the remaining buyout funds that we had from when we bought out the contract with Commodore. and um our combined contingencies of 2.9 million. So when you add those two
buckets together, we have an available construction contingency of $4.6 million and that's the number that we were are weighing these additional scope items against. Um, I did want to note that we are currently
looking at an estimated and pending um, change order list of roughly a million dollars of items that we think might move forward, but they're not necessarily set in stone yet. So, um, that number has been weighed against the additional scope items as well. U, next
slide, please. So, this is just an overview of the proposed additional scope. Um, we are looking at repaving, sorry, repaving the loop road, which is the big item. Uh, full flooring replacement throughout the existing building, new tile scope in the existing
bathrooms and replacement of existing toilet partitions, and also additional furniture replacements. Um, next slide, please. And then we what I'm going to do is I'm going to go through each one and then present the cost to you for everything
at once so we can look at it from a budget perspective. But the first item is repaving of the loop road which I know that we've talked about at a few meetings. Um the scope of which would include either miller overlay or a full depth replacement depending on the
existing conditions that we found um throughout the loop road. It would also include new sidewalks. It does not include the three parking lots that are shown in red here. Those are outside the scope um for right now. What the item or the lines in yellow is what this project
comprises for the loop road. Um and the blue section is what is currently under contract. We own with the construction project. So it's really the extent of everything in yellow is what we're looking at. Um we did go through
conservation commission that process and um we recently received approval to move forward from their perspective. >> Next slide. Thanks. >> So hold on. One question there. Also sidewalks. Is there going to be sidewalks along the whole way now or
>> I would have to double check. I know that they're replacing what's there with byuminous asphalt again. Um but I don't know if we are adding additional. top of my head. I think we're just replacing the ones that are >> on there.
>> Yeah, I I agree. I'm pretty sure it's >> okay. Yeah, >> same width and same dimensions with >> And I imagine the conservation commission would not like us adding more. >> Yeah, we didn't I know we didn't add anything. It's really a replacement in kind with what's there right now. So,
we're not expanding >> that. That would change the um >> the what you put before the conservation. >> Yes. So >> the 1.8 million that covers everything in yellow. >> Yes. >> And that was put out to bid or was that
through an existing contract? >> So what we did it's it's through um and Ricky can probably help me out with this if I'm speaking to this. >> Sorry. >> We had to invite him. I didn't tell Ricky that he was going to be do helping
me with this right now. So, but um I know for the loop road we um did pursue pricing through um one of the existing subcontractors that uh it's Welch. >> Yeah. >> Um a single bid. >> Yes. >> Yes. Through the site contract we have
under contract on the Hawkins project. >> Is there a reason we wouldn't we wouldn't solicit more than one bid? I don't think so. >> It's just we we had just gotten an initial number just based on the convenience factor of of someone that
they already own some scope there. So then the the only kind of um difficult thing with two bringing in a secondary subcontractor is then we have two contractors working on because they will still do they already own under contract all the work in blue. So, it wouldn't be
a huge issue, but it would just be two subcontractors working on on a single site where >> they would each own kind of a peace meal piece of it. But it's >> Are we already under contract with for the 1.8 million? I mean, that seems odd to me. >> We're not We're not under contract. What
we're looking at tonight is for that change order approval. So, we're not under any contract because at this time the school committee has not approved anything. >> Okay. We're under contract for what you already see in blue. >> In blue. I get that. >> Yeah.
>> And the company that's doing what's in blue is the one that's would is scheduled to do the work in yellow. >> Yes. >> And that's the only bid we took. >> Well, that's not scheduled. >> It It's >> I know it's not scheduled to us.
>> It's soliciting a change order through the same Yes. >> And there's one bid. Okay. And it's it's been a while since I've been on the Hopkins sidewalk, full disclosure. But how much of what's in yellow there is sidewalk for the
I guess any >> the sidewalk goes basically from the school over like across the bridge almost to Hawkings. So where that >> uh parking lot is on that side. >> Yep. >> A little not quite to that but almost
all the way to the back of the high school. >> Yeah. The students will park. >> So, it starts with the arrows. >> I I think there is sidewalk the entire way. >> It's on the other side. >> There are there are times where it crosses the road. >> Okay. >> Yep. >> That's the main.
>> So, if you look at from the high school down, I think to the bus lot, it's on the bus lot side. >> Yep. >> Then it That's right. It continues around the loop road, but on the Hopkins loop, it jumps across the road. So,
there is a crosswalk >> and then the sidewalk continues on the opposite side. >> What's the condition of that sidewalk? >> Yeah. >> Oh, most of them are terrible. >> Yeah. >> The road itself, you could your car could die in it. >> Yeah.
>> I think I remembered I was walking there one day. >> Yeah. >> It needs it needs a little attention. >> Wallace noticed that. He said, "Come on, mom. You're not with me on that road." >> What's involved in getting additional bids? >> I mean, we can certainly solicit additional pricing.
>> Yeah. >> Don't we want additional bids? >> Am I the only one concerned with that or >> No, I mean, >> it's not a problem at all. >> Great. >> I think we didn't really do that. I think initially we just did it with the subcontractor we had because we were
trying to understand like what the additional price would be. But we can certainly pursue additional pricing. Yeah. >> Next. >> Oh, please. Thank you. >> Uh, so the next item we were looking at was full flooring replacement throughout
the existing building. So I have a couple photos here. The two on top are a existing classroom and corridor um and the tiles that we currently have there now. And the two on the bottom are a new classroom and new corridor in the addition with the new um flooring. And
the scope for the full replacement would basically include um all classrooms, administrative offices, and corridors that are not already owned uh in the construction contract um with the goal of um creating some fluidity and uniformity throughout both spaces. So
there's not really a stark stop and start point with the new addition in the existing building. That's a big theme with most of these is really just making sure the building is um as cohesive as possible. >> It's not a matter of the need to replace it. >> They I mean >> aesthetic
>> it's I would say it's aesthetic but there's it there's not any major issues with it but it is older flooring >> 30-y old. So what's the light Yeah. shelf life left on it? >> Yeah. Yeah, I would say it's >> not it's
>> not much toward the end of the future. There's there's some areas in there that are in in very rough condition. >> Yeah. >> So, when you're under construction, the expense would be be a little bit less and have to come in later and do it. >> Yeah.
>> And the the other piece to it also is maintenance. The existing floor um you strip and wax. >> Okay. >> All the time. The new floor you don't do that at all. >> Oh, that's nice. So you're you're saving in manpower, you're saving in chemicals.
>> Um so there's a very inconsistent um maintenance >> and when you walk from the hallway from the new building to the old building, >> you'll always have that seam of where wax is going to now flop over into your
new floor. >> Point. Yes. >> Um so it's going to make that transition look even worse. >> How much is this? Um >> all the costs we'll get to with it at the >> end. Jump in the gun. >> Our money man. >> Um the next slide. So um this is
upgrades to the existing bathrooms which includes a couple pieces. So the first one would be replacement of the existing floor tiles in both the student bathrooms and the single-use bathrooms in the existing school. Um and we would also be looking at replacing the
existing toilet partitions. Um both of those items would match the new flooring tile and the new partitions that we have in the new addition. And um again, just like with the flooring, we're trying to tie all the spaces together so there's really not a huge difference between
both um both areas. We did initially when we had first presented look at regrouting the tiles in the bathroom, but once we looked at the cost of doing that, it was almost the exact same as replacing the flooring. So, we felt that that was a >> and the and the tiles do need
regrouting. >> They definitely do. Yeah. Yeah. It's their time. And um from from the school perspective, students now are avoiding the existing bathrooms and they're going to the new bathrooms.
So there is there is a stark difference. So >> the bottom what left is the new the new >> the bottom left is a new student bathroom in the addition. >> Top one is what they look like the other. >> Yeah, exactly. The top um right is a single use bathroom in the existing
building and then the bottom is um just what the typical floor tile looks like in the new addition. Okay. Um, and the last one that we're looking at is additional furniture replacements. So, for this one, the scope of the furniture package would
include new furniture for the entirety of the new addition. Um, reconfigured classrooms and administrative spaces in the existing building and also um expanded scope in the bookroom and media center. Um, our original furniture budget, we had a budget of $575,000.
Um, and this furniture package that we price, we have an estimated overage of $125,000. Um, a good chunk of that is attributed to furnishings in the bookroom in the media center um at roughly $73,000. The extent of furnishings for those
spaces were not um included in the original scope, but after review with the school team um it they are integral to the functionality of the space. So that's why we're proposing to include it in this package. Um we the school team is also very interested in replacing all
of the furniture throughout the entire school. Um but we're holding off pending completion or when we get closer to completion of construction of the project because um we just want to make sure that we have all the funding available. We did look at the cost for
replacing everything and in addition to everything it would be roughly another $224,000 to get the remaining furniture. All right. Oops. Sorry. Um All right. So, this is everyone's favorite part. So, this is all the costs that we have
forecasted for each item. Um repayment of the loop road at just over 1.8 million. The full flooring replacement in the existing building would be $547,000. Uh the new tile scope in the existing bathrooms, $120,000. Replacement of the existing toilet
partitions uh 69,000. and then the additional furniture package um and replacements at 125,000. And when we put all these costs against the remaining contingent that contingencies that we have and placeholders in the budget, we're f forecasting a remaining
construction contingency of $674,000, which I think puts us in a good place for now. And again, um once we get closer to the end of construction, we'll have a better handle on estimated future expenditures and um if we'll have enough
money to procure the rest of the furniture like we hope. >> Yeah. I was wondering if you uh got a uh idea of price for the additional furniture. Um did you get a an idea of the price to replace everything? >> Yeah. So that that $224,000
would replace everything that we're not touching. >> So at that point, the whole school would be outfitted. >> All new all new furniture. >> Yes. >> And you know, and the big piece to that, not just new furniture, but to make it a cohesive building. >> Yes. And and furniture that is more more
attuned to how classes are taught now. >> And and you also want to take away the halves and the have nots. >> Yeah. So where the, you know, the newer side has everything brand new. >> Mrs. Jones has this really great
classroom and Mrs. Smith has this old credit place. >> Then the other pe you know the other thing to keep in mind though too is as kids move the number of kids in each classroom changes. >> Yes. >> So desks are swapped all around. So
you'll have a nar you'll have a time eventually where it will start to look like a yard sale, >> you know. Um, absolutely. Just something to keep in >> mind. And we've talked a lot with the school team about it's it's basically opening a new school, bringing the sixth grade down and the fourth grade out. So, it's really important to have some
consistency, some go, you know, >> cohesion, that culture, not where it's looking like a yard silo point. It's really important from our >> and really kind of built because it is a new school, you really do want to build that culture. >> Oh, yeah. um where everyone is equal and
kind of building their next new phase of what Hopkins School looks like. >> Um but we're holding on the replacement of the rest of the furniture because we want to make sure um you know that we're bringing this project in, >> you know, in a good in a good place.
>> And furniture does >> get where on terror and good use. >> Starting really, like you said, guard sale. Well, and to give you an idea, I walked the middle school because we're tagging the rooms um that will get the new flooring, which is part of the 27
budget. And I walked in the rooms of the teachers that got the new um desks and chairs last year where we were able to do a few. They were so thankful >> and we're demonstrating what you know the Chromebook can fit here and a place
to write you know so it you know they're noticing these things and it it's it's working for the kids. >> Excellent. >> So we'll have if we spend that I don't know it's 2.6 there'll be 675 left of contingency. >> That's what we're projecting. Yeah. And
that includes the estimated change orders, a couple other budget placeholders that we're we're holding, but this is um like a a good conservative number that we think we're going to have there. >> But we'd need a little bit more to replace all the furniture, >> I think. Yeah. I think just because, you
know, we we do still have a stretch of the project left and furniture isn't integral like flooring like that's something we would need to tackle. Exactly. Furniture can always be replaced after. Um, so it's just making sure that we have enough funding. >> One of the things to think about is also
that I know the town budget for capital projects is going to be really tight for the next foreseeable future. So if we can relieve some of those things like the flooring has to be done at some point anyway, we don't want that to be
>> Yeah. We have the ability to do it out of this pot of money. >> Yep. So, we need an extra 225 for new furnishings for the room for the entire building. >> That Yes. Correct. >> Yes. Yeah. We're not deciding that tonight.
>> What's that? >> That's not on our >> Yeah. I'm just curious if we get estimates on from the loop road and there's a few hundred thousand. >> It's a way to maybe finish that the furniture. So,
>> and you'll you'll you'll see when you get to the motions. It's a not to exceed number, >> you know, for the loop road. >> So, if they get, you know, additional bids where the number comes in lower, yes, then that will add to your remaining contingency.
>> Great. >> And I put the recommended motions up on the screen here. >> I think our taxpayers appreciate when we're >> careful with the money and if possible if we have some to return at the end. >> Yeah, of course. always appreciated, but also want to make sure that we're doing
the project to the best of what we're >> serving our kids with. So, of course, >> appreciate the thoughtfulness. >> Yeah. And the the furniture piece, especially hearing what the school team was saying that supports principles of universal design for learning when kids
are unable to write but need to be able to type, but they need to have their materials there. There's it it's creates an environment where students of all skill levels can be included more successfully. >> Yeah. >> So that seems really really important
for our school. >> All right. Do we have any motions? >> These are individual motions or >> Yes. I move to approve the repaving loop road at a not to exceed cost of $1,815,000.
Did I say that right? >> Second. >> Great. Um, all in favor? >> I. >> Any opposed? >> That is all set. Um, and I move to approve the full
flooring replacement and existing corridors, classrooms, and administrative spaces at a cost not to exceed $547,453. >> Second. >> All in favor? >> I opposed. Is there a train? >> I know it does sound like there's a
train going. >> Yeah. Okay. I move to approve the new tile scope in the existing bathrooms at a cost not to exceed $120,000. >> Second. >> All in favor? >> Any opposed?
>> That's all set. >> Move to approve the replacement of the existing toilet partitions at a cost not to exceed $69,44. >> Second. >> All in favor? I. >> Any opposed? It's all set. And we'll go
for the last one here. >> Move to approve additional funding, furniture replacements at an added cost to the original budget not to exceed 125,000. >> Second. >> All in favor? I. Any opposed? >> That's all set. Thank you very much.
>> Thank you so much for right on the loop of pricing. >> Of course. >> All right. Going back. You're out of order. Board of >> All right, Mr. Bishop. Level C paraprofessional recess.
>> Hold on one second here. One second. Nope. >> Sorry. Did we shut the Apple TV off? Thank you very much. Okay. Awesome. Sorry about that. Yes. All right. So, um
I'm here on behalf of our uh director of student services, Mr. Beanie, as well as Mr. Carter from Hopkins. Um bringing forward a staffing request. Um we are requesting the addition of a 1.0 O FTE uh paraprofessional level C position to
support two newly registered students whose IEP uh includes some significant needs. Uh the current staffing we have um is being stretched thin and often kind of pulled away from their current responsibilities to be able to work with students uh which has just has not been
sustainable. Uh this position is is necessary we feel to ensure that we remain fully compliant with IEP requirements. Um the anticipated cost is approximately $30,000 which we expect to expense through uh the IDA grant as well
as our operational budget. Uh and as I know you've heard me say before because this is not the first time we've come forward looking for a pair of professional uh midyear. I think keeping students in district supported by skilled pair of professionals is a priority for us and and promotes both academic and social success uh and
reflects the inclusive environment that we're we're fostering here in Hopington. So with that, uh, I respectfully bring this forward for your request to hopefully, uh, grant our position for the Hopkins School at a 1.0 paraprofessional sea level. >> Thank you.
>> I move to approve the level C 1.0 FTE paraprofessional for Hopkins. >> Second. >> All in favor? >> I. >> Any opposed? >> Good. Superintendent. >> Thank you very much. Yep. >> All right. I'm also bringing forward a request for the committee to accept two
grants that will support the Hopington Middle School. Uh HMS has been awarded a $500 grant through the New York Life Foundation's grief sensitive school initiative along with an additional $1,000 grant from Pacific Life Foundation. So together, these funds will total 1,500 and will be deposited
in the middle school gift account to support student needs and related programming. Um so we appreciate your continued partnership with these groups and these organizations. Uh they've done a great job both at the high school and now at the middle school which we're excited about with the grief work. Uh and so at this time we're looking for
the committee to um approve this. >> Could you take a second and explain what the grief sensitive initiatives? >> Yeah. So we started this last year at the high school. Uh we had a student um that we worked with and his counselor. Um, and what New York Life does is they
provide resources for schools around um, they call it grief sensitive schools, but it might be bringing a group of students together that have experienced a similar loss and have a grief group run by a counselor. Um, that's just one example, but there's a lot of different things and resources and materials that they can provide for students uh, usually through the counseling
department, but um, when dealing with grief within a family member or within a school. So, they do some really good work. So, it's nice that we're >> something we need. Is it? >> Yep. >> Yep. is something nice that we've been able to extend >> understanding the process. >> Yep. Yep. >> Well, I move to approve the grant
totaling $1,500 for the HMS gift account. >> Second. >> All in favor? >> Any opposed? We are thankful for those gifts we did. >> All right. Next up is we are talking
about several searches and if you could in explaining the different searches also talk about if there's been any committee sense and what the time how long how many you know kind of give us an overview so that the committee can make wise choices
>> of course I have a slide too here >> I can >> I would also add to that if there's a sense of what time of day what days of the week that's >> sure >> what I was getting Yeah. >> Yep. I can do all of that. Yeah. So, if we can pull up the restructuring um PowerPoint for me. Hopefully, this will
work. >> So, we wanted to walk you through. We pull this up. Oh, that's the last one. But, um we put together a PowerPoint. We'll pull it up shortly. Um about the restructuring. I know we've talked about it a little bit, the different positions, uh some of it driven by departures, some by retirements, but it also gives us a chance to step back a
little bit and be intentional about how we want to organize our process moving forward and how to best support students. Um, let me see if I can pull it up. What's that? >> Takes a minute to think. >> Oh, it does slowly. >> Oh, it's really slow. >> There it is. Okay.
>> Um, thank you very much. There. >> So, so looking ahead, we have um three key openings. Uh, the assistant superintendent of teaching and learning, our chief financial officer, and the director of student services. Uh, at the same time, we've created a new role, the
assistant superintendent of operations, which Mr. abroad will step into starting July 1. This here is tough to see. Uh it's an organizational chart. Uh and the idea is pretty simple for us. It's about clear lines of um you know between academics,
operations, finances. So each area has a focused leader uh while still working closely together. Uh it's not about adding an ad administration. I know that some people have asked that question. It's about realigning what we already have. Uh to fund this shift, we're moving from a model where we have two K
to8 ELA directors to having one uh K to8 ELA director. That second position will be repurposed to support the assistant superintendent of operations and that just went away. >> No one the K to 8 going from 2 to one
>> um doesn't result in any reduction of staff. >> No, no. So right now one of those positions is actually vacant. Okay. Uh so the other person is doing the work of the K to8. Y uh so okay here we go. Sorry guys about this a little tricky today. So let's uh break down some of
the roles and responsibilities of each position here. Uh we'll start with the operations position. >> Um this position here it's a nice uh I thought this was a fun slide we put together. Yeah. >> Uh focuses on the different operational um work that that Mr. Lebr will be
doing. uh covers uh safety and security, food services, policy and compliance, technology and transportation. Uh this role will also include title 9 and title six investigations which he currently does in his role which frees up the teaching and learning person to be able to really get into classrooms. Uh also
with communication and he will continue to focus on our mentoring and induction work with our new staff. This slide here breaks down a little bit more of the responsibilities but also on the right the direct reports. And so underneath uh we saw that flowchart earlier, but underneath uh this position
uh Mr. Labrad would be overseeing the director of technology, the director of facilities, the director of food services as well as our transportation coordinator >> and right now all of that um directing falls under whom? >> So right now the director of technology falls under the superintendent uh and
the facilities, food service and transportation falls under the part of Susan's job. >> Okay. So next slide here is the breakdown of the assistant superintendent of uh teaching and learning. Uh so from an instructional side uh we're also calling
this position the chief academic officer. It focuses on curriculum assessment, professional learning, student outcomes. Uh the role will also oversee uh student learning data, MCCAST and reporting grants, our MTSS work, uh educator evaluation as well as our
equity and ESOL work. Uh this slide further kind of breaks down some of those roles and responsibilities and also on the right hand side the direct reports which would be the director of math and literacy our K to8 directors uh as well as our K to2 subject matter leaders which include
visual arts, wellness, um music uh as well as um BTE. We also have our 9 to2 SMLs which is science, social studies, English and math and they'll be overseeing the director of equity, access and acquisition soon. When
we start looking for people to fill these roles, >> um will you supply what your expectation of that person should be? >> Of course. Yeah, that's the plan. Yeah. So, we'll talk about that when we get to the interview committees.
>> Okay. >> And what we're looking for and the expert, the background that they have. You know, I think that'll come from the committee that we put together, too, and some of the wants and needs that they have >> because I think you probably have a pretty good idea what you're looking for, right, >> in some of these positions. >> Yep. Yep.
>> Are these existing positions in other districts like is they are >> Yeah. Yep. Yep. >> Yep. And some of them some districts have more direct. >> Yeah. But these are very standard positions. >> Yep. Got it. Excellent. And then our chief financial officer
position, which would be just the financial component of the current job that Miss Rothermik does. Uh we're trying to be intentionally designing it to fully focus on the district's financial leadership and long-term planning. And so by separating this work from operations, we're hoping to set this role up with clear priorities for
their time uh and space needed to do the job well and at a high level. Uh so this this position will include leading the budget development, multi-year forecasting and quarterly projections as well as state and federal reporting and overseeing our uh accounting and finance specialist right now that Susan does
also in >> her current um didn't miss Robin Mitch kind of lay out what how to reduce the scope of what she does to make her that she would have more ability too many
>> I'm not saying this that reduce the number of plates that she has that person has to juggle. >> Correct. And that was a big reason for us to try to separate this position. Let make sure we set the people >> because I know you have a lot of plates.
>> Cheers. >> So that brings us to timelines. And so this is an area where we we wanted to be very specific uh and structured here because we have a lot of openings. >> Uh we want a lot of feedback from folks. So, we're trying to separate this a little bit so that we have people on
different uh committees and that we're able to kind of take our time through this, but also don't want to wait too long because we want to make sure we get the best candidates for these positions. >> Sorry, did were we sent this? >> No. >> Uh no, but I can share it to you. Yep. >> Uh I'm happy to send this to you after. Yep. So, on the left, top left is the
director of student services. So, it has been posted now for a while. It started posted on January 23rd. It closes on March 1st or March 2nd. Um, our first round interviews uh are going to be March 5th and 6th. So, we are going to be looking for a school committee rep to be on the first round interviews.
There'll be second round interviews for this position where the school committee will be very involved, very similar to what we did uh the last time we went through this process last spring where we'll have uh some level of a forum for the community or a meet and greet as well as an interview with the school committee. So, uh the dates up there for
the first round will be fifth and sixth. We'll probably do it over two days. We're thinking the fifth would be in the afternoon and the sixth would be in the morning. Uh and then the 12th is a Thursday. That would be in the evening. That would be for all of you to be a part of for schedule purposes. So we'll need one rep for the fifth and sixth and then all of you hopefully will be able
to be part of the March 12th. >> The 12th, I'm sorry, is in the evening. >> It's a Thursday evening. Yep. Very similar. We didn't we'll have you probably in the conference room in the high school maybe doing the interviews while other folks are out on the >> I'll have the response then. >> Good. Yep. We have over 20 applicants.
We are meeting as an admin team on Monday to review uh and go through our process of who we want to bring in. We're looking to bring in probably six candidates until we have some some quality candidates. >> Going down, you see the CFO also was posted on January uh 23rd. That posting
closes a little bit later. Uh and we'll have first round interviews on March 11th. Again, we're looking for a rep on this group to be part of the uh first round interviews for the CFO. might not need a formal second round or to the degree that we'll do for the director of student services for our CFO position,
but it's something we can talk about. Um, we've also reached out to appropriations and the select board who are also sending a rep to that interview committee. >> How would the application been for CFO? >> Uh, we haven't received as many applications for that position as we have for the director of student services or the high school principal.
Uh, but we do feel we have some candidates that we can bring in to interview them. We're looking forward to. Is that normal to get I mean just a large or smaller pool of people that would >> Yeah. This this generally can be one of the more challenging you know we've been
>> sense more specialized >> I can't tell you how fortunate we've been to have our our current >> say our last search for this was very successful. >> Yes it very was. Yes it was. So it's that that's talking to other superintendents. Um there is a lot of other CFO positions open in in the state
as well. So there's some turnover there and some openings. So, we want to make sure we jump on this and and try to get the best people we can. >> Sorry, just out of curiosity, where does this job typically get filled from within an assistant finance >> head or um CPAs or
>> Yeah, >> it's kind of a combination of all, right? Yeah. >> Yeah. I mean, there are some that will look to move from private. >> Yeah. >> Um a lot of times it'll be maybe an experienced person who's looking for a larger district. >> Okay. >> Um Gotcha. So yeah.
>> So kind of from all over. >> It can be from all over. >> Out of curiosity, what pool did you come from? >> I came from private. >> Okay. >> But that was a long time ago, too. >> What drew you here? >> Um, well, I wasn't here first. I was in
another >> What drew you from private to? >> Let's go. >> Um, private was 80our weeks. >> You don't do those here? Uh, >> I do 60. On a good week. >> On a good week.
>> Except for budget season. >> Yeah. >> In I'm sorry. The the interviews for the CFO position on the 11th, are those anticipated to be at what time? >> During the school day. >> During the school day. >> Yep.
>> And then um up in the top right corner is the assistant superintendent of teaching and learning. We'll be posting that tomorrow. So that's updated. It's going to be posted on the 27th of February. Uh we're going to close that um towards the end of March and then those interviews would be due at the end of March, beginning of April. So I guess
what I'm looking for all of you to think about is we need one rep for March 26th and 27th and then we'll do something very similar for that role that we're doing for the director of student services. We will need all of you to be a part of a conversation with that rep on April 2nd. So if we go to the next slide quickly, I
tried to just highlight the dates that you need to put in your calendars. At the top are the first round interviews. So, we'll need one of you to be available for March 5th and 6th, one person for March 11th, and then another person for March 26th and 27th. We haven't figured out the time of day for
the 26th and 27th yet. And then the ones on the bottom, white, uh, March 12th is the second round interview for director of student services and April 2nd is the second round interview for the director of, >> excuse me, the assistant super. >> How much time do you need on the fifth and sixth? this we're looking to bring
in six um people uh 1 hour interviews a piece maybe a half an hour ahead of time and a half an hour below for debriefing so you're looking at three and a half hours each time >> we've done it all >> you said six at an hour okay >> no yeah so we're looking at three and a half hours on >> okay >> March 5th three and a half
>> are we going to have any community members on any of this >> yes we are so I've contacted CPAC >> uh waiting for a rep for that uh committee uh we have community members on the CFO position so we're also trying to divide and conquer. So, Mr. Labrad's going to be running point on the CFO. >> Okay.
>> Hiring. I'm going to be running point on the director of student services. >> Uh and Miss Bey is going to be running point on the dire assistant superintendent of teaching and learning. >> So, if that sways which committee you want to be >> Yes. If you want to think about who you want to be with, >> let's think about that. >> Well, Mr. Le definitely know.
>> Yeah. And also not on here which we'll want your voice on but you don't have to be uh fully participants like you are in some of these other roles is the high school principal which we have seen significant interest in. >> Okay. >> A lot of sitting principles. Yep. So we've actually Mr. Lebr is going to be running point on that as well. >> We have a committee. We had 34 high
school teachers asked to be part of the interview committee which is awesome. >> How many you going to pick? >> We're going to pick 10. 34 I think would be a little intimidating for anybody to walk into. >> Uh but we have a great many great applicant pool for that. And so we also have parents on that. We have a whole student committee that will interview. >> Oh, that's already been formed. >> So, that'll be coming as well.
>> Sorry. Do you have times on the 5th and 6th? I'm only asking I can't show any of the other dates, but sure. Do you have >> I do. Yep. So, the fifth and 6th is going to be um 1 to 4 on the 5th with maybe 12:30 to 1 is kind of a committee get together and look at our questions. And then on the 6th, it's going to be
8:30 to 11:30. So, it's afternoon on the 5th. >> Does it have to be the same person? Fifth and sixth >> ideally. Yeah. Yeah. But with that position, you'll all meet the candid the finalists that we put forward. So if we have six candidates for the director of student services, that's the hope we might move forward
two to three to the group and then you'll be able to meet those candidates. Then >> the the previous two times we've done this >> um the direct >> the director of student services um interview committee was a subcommittee of the school committee and
there were two schools. >> Yep. Can we have two? >> Suppose you can. Yeah. >> And then I mean I think that from the previous two weeks, >> right? And and then everyone thought it had to be sworn in, >> right? Because it was a subcommittee at
the school. I don't think it was >> Yeah. >> needs to happen. >> Oh, it doesn't need to happen >> for the director of student services. >> Yeah. >> Doesn't need to be a subitty. >> I don't think he's on the subcommittee. No. >> Oh, >> yeah. It may have been last time.
The reason it was was because it's making a recommendation to the school committee >> much like when we did the superintendent >> Yep. >> search the that had to be a >> I guess the pros and cons I don't know what the con would be to making it an
official subcommittee. Maybe there are maybe there aren't. I don't question. Yeah. >> Um >> I don't know if you guys talked with Conor Degan about that at all. We have not >> he sometimes has opinions on whether or not it should be >> um >> Y
>> an official subcommittee >> I'm not aware has to be but I can >> Okay. Two times ago I was not on school committee but I was the CPAC rep and I had to be sworn in. >> You did. Okay. >> Okay. >> Yeah. >> And then we vote to dis the school committee would vote to disband it at the end. Right.
>> At the end. >> Let me um Oh, but that's coming up. >> It is. It's coming up next Thursday. Yep. >> Should probably just make a decision. >> Yep. So, I'm looking for you. >> We need to have a motion to create a sub committee. We need to do that
>> before next week. >> And the motion would have to be something like if necessary since we >> we need to have tell us what we need. >> I would reach out to him because I'm not I'm not entirely sure that that is something we have to do. But maybe it is. So, >> we get him to call in while we're
watching. >> Isn't everybody watching? Yeah. >> Well, yeah, I think so. >> Yeah. What we can do is have two reps if you'd like and then we could >> Okay. >> find out from there if we need to make sure that we have >> and then just have if people need to run down to town hall. They're opening on Tuesday
>> or have town hall run up. >> Swear in the whole group. >> So, yeah. So, if we can have a conversation if we need two reps for the director of student services, one for the CFO and then one for our teaching and learning. >> I'm definitely interested in the teaching and learning.
>> Okay. I interested in the CFO one. >> It was very sold by Mr. Lebron. >> Yeah, clearly >> I'm interested in student services by him saying, you know, that he was handing >> you able to make both. >> Oh, you want to work for Jeff is what you actually >> I'm interested in the position, but it
also the date lines up for me. >> Yeah, that's what >> So, if we have Nancy uh well for the CFO, we have Susan for the assistant superintendent for teaching and learning. >> That's what I sounds Kyler, you're interested in services. >> We're Oh, but you had a schedule conference. >> I can only The only dates I could make
are March 16. So, if that doesn't work, it's fine. >> All right. >> All right. So, if Jamie and Kylo want to serve as the two reps for the students. >> Okay. >> I mean, we we we got a good pick last time. >> Yeah, we did well. >> Circumstances beyond our control. >> Yeah, we're still a little crabby about
it, but >> we wish her a very >> But you're wishing well. We we we do wish her well as well as the Holston public schools. >> Great. All right. Well, I will make sure we schedule for those and communicate and then we'll make sure we'll let you know about.
>> Um can I make a motion? >> I move to appoint Susan Stevenson to serve on the interview committee for the assistant superintendent of teaching and learning CAO. >> Second. >> All in favor? >> I. >> Any opposed? Great.
I'm going to make a motion for Nancy Richards Kavanaaugh to serve as interview committee for the director of finance CFO. >> Second. >> All in favor? >> I. >> Any opposed? Great. >> And we need a motion to
appoint you and >> Jamie >> Jamie for the search for student services. Correct. >> Second. All in favor? I >> Great. >> Thank you. Thank you everybody. Appreciate it.
>> Hopefully getting some great people. >> Looking forward to it. Yep. Yep. I know it's a it's a it's a lot of positions, but um you we're a desirable district and I think we're going to get some really >> Did you just pass the um teaching and learning >> tomorrow? >> Tomorrow. >> So, all the interested candidates are
watching. >> Can't wait for it. >> They're looking forward to meeting you, Susan. >> Yes, they are. >> All right. So, we are Oh, what did I do with it? I thought I brought it up. Sorry. Hold on.
Oh, here it is. Um, we have the uh charter survey for boards and departments. Hopefully, everybody had I need to fill this out, but I need your all input. I don't want to fill it out myself. Um, I don't know if any of our charter
review uh members would like to talk about this. I think this was designed on the the night that I couldn't be there. >> Okay. So, Nancy, >> so, you know, looking for feedback for the charter review. It's an ongoing process that the committee meets on the
Thursdays that we don't meet. So, it's kind of nice for Jamie and I >> uh but you know, trying to get as much feedback from the the community as well as specific boards and committees um that to really try to bring forward something that would be hopefully well
supported and capturing um what the town wants in terms of the review of charter. That's great. So the first question, if anybody has any input, have you encountered any problems or issues with the rules in the current town charter
affected your ability to do your job? I know of no problems that have affected the school committee's ability to govern. Does anybody else? No. Okay. Are there other sections of the town charter not necessarily specific to your position where you feel changes are
needed? I certainly have thoughts, but I'm happy like that's not part of >> But you're already I'm already represented. So I think that you know >> Does anybody else have any thoughts they'd like to pass along for that? >> Okay.
How effective is the current budget process and timeline that's established by the town charter? Who prepares our budget? Are you able to work within the meet the budget guidelines currently in place? Say we do. How well does the current
budget process work? And do you think the budget process could be improved? And if so, in what way? >> And this would be looking at not just what we do, but really what what is done with the town level and kind of how our things move into it.
Noa, >> Miss Rothermck, do you have any insights from your experiences? I know that the question is for us, but so much of what we do through the budget is guided by your role. >> Now, I would say that the budget process
that we do, I mean, we start very, very early. Um, so it is what it is. I mean, we we have to vote the budget in January and so we back up um having the final number in
December, but it it works. It's fine. >> Is there anything you've run into with the way that our process interacts with the town's budget process? That seems like something that would be useful for us to share to the charter review
committee or it just it sort of is what it is and they're like parallel processes until we start. >> Yeah. No, I mean it they are parallel. Um and you know I work with the town in terms of that budget calendar just to make sure that we're all walking in the
same direction. Um, the school committee does have their information prepared way ahead of the town, but I don't think you can change that, >> right? >> Yeah. >> Okay. Thank you. >> And what are your feelings as respect to
elected versus appointed positions in the currently detailed town charter? I like the way our government works. I I'd rather not have a mayor. >> Yeah. Yeah. I mean, there's some appointed positions that I think might
benefit from being considered, but be being considered to be elected instead of appointed or >> or clarifying the process of appointment. At this point in time, the appointment is is that simply putting your name in and you'd like to
>> people who are interested in open positions that are on various boards. They can um apply through granius the town web server and you basically submit a little statement and then um someone from central sorry not central town hall
reaches out >> on the evening that the select board is considering the appointments. >> Okay. And then um of course it's better if you show up and okay >> engage in a little back and forth about why you're interested. >> Um I think that there there's something to the way that those positions are
publicized and there's um a lot of people don't know >> it. Yeah. It often seems to me that positions go unfilled or >> just one person puts their name in and they they're there, >> right? and then they're there forever, which is lovely that people are so generous,
>> right? But whether they're as >> it becomes a matter of town interest too of of qualified people who are interested or even aware >> and there are some appointed uh boards and committees that the membership seems
to rotate less and I don't know if that's I have no idea why that people's specific interest or not their interest >> um or you know but so >> I guess that would be the question of or
is is there a better process for that um timing wise I think one thing is two different things we're talking about one is an appointment that happens the like in the case of where an elected position is open and it's not able to be filled
in a timely manner with the way the election cycle goes >> and that has happened um we've done that um >> I think when an elected board personally is it something opens up I think when it's practical, it's best to do the election the way we do it. But I think
there are times when you don't want to leave an unfilled position or at one point we had two unfilled school committee positions. >> That's hard to leave um the amount of work that we do and the amount of work that we do behind the scenes for three or four people to do.
>> I think that works well. one new to the community though. I I wonder from some things that I hear >> often times you end up with people who are like we're limited term we have term limits
>> and then you have to run for reelection. When you're appointed to some of these committees and groups, do people become ingrained and the need comes for new ideas and and pe it doesn't turn over very often?
>> They have to be reappointed at the end of their term. >> Okay. You see, there does seem to be, you know, I don't know if people are intimidated to jump in for an appointment when somebody's been doing a particular term for, you know, 10 years or whatever, but there
>> I off the top of my head, I know we've discussed them more at length, the charter review, but I know um CPC, the um Commission on Disability, Zach is appointed, I think, um >> the concomations. >> Yeah.
To me, it seems like if it's a committee that has wields a great amount of power, they should be elected. I'm thinking about CPC who controls a lot of money. It's >> one or to 2% of our tax >> revenues a year.
>> Um, >> it their decisions are waiting. >> I don't know that there's I don't know. I served on concom. >> Yes. Um that's why I was looking at you moved here. >> So I wrote a town hall and said I'm an OT or do you have anything that I could
help with? And they said conservation commission. It's like that's not I don't know how that they're like a help thing or accessibility. Um but and and they said no it's important there are people who aren't experts in this because we have a
town um employee who is an expert. It's to be the voice of the people. But like you learn and you learn a lot. But I think that's one of the boards where people tend to a lot of the people that I was on that board with had professional training in that area
>> and they tended to stay, but they were also really wellversed in everything they're looking at. >> And I don't know that all of them would any of them would would have like run for office if it were elected. >> That's always a tricky thing to do. >> Yeah.
Yeah, >> we've all been there. >> All right. >> So, do we make a recommendation or >> Kyla's going to summarize what she said? >> Oh, okay. Good. >> That's a lot to summarize. >> Great notes. Can you tell? I might have to watch the video.
>> School. It's tele. It's recorded. Um, all right. Uh should the charter require rotation to public body chairs on an annual other periodic basis? >> So I would offer my opinion for what it
is because I I am somebody who served like three times in a row as a chair. It felt like 400 times. >> But I I I think that it's healthier if there is turnover. But I also feel like it's not always
in the best interest of the committee to do it annually because there are years when >> um there was maybe not somebody else who was willing to do it. Um >> or there are years where it's a brand new committee. I'm not just talking about us but in general.
>> So I I guess my hesitation would be around saying annual but to try to >> Yes. because I think having that rotation encourages kind of the leadership moving forward and so that it's not >> falling to you know somebody doing it
for I think they're like 10 years or something like that. I don't you know know who >> that makes sense to me that periodic would make sense and not requiring annual but >> and I think it's important and we
certainly do it um but to have the discussion annually and to try to look at that. So >> that would be my two cents. because there's there's much to be said for a chair who in place for a while because they understand and
>> whereas I'm sure um Kyle had a lot of angst over >> take a pro. >> She's very good but that >> I had no idea what I was doing. That's okay. >> But you learned >> figured it out. >> But I help from next week next month
you're better. I I I think though like you were in a good position after the work that you did last year to kind of step into the chair role this year >> and I was still here on the committee if you had questions or anything else and
that that would be you know >> I think sounds good. >> Anybody have anything else they wanted to say about the survey that they have not had an opportunity to do so?
Okay, I will summarize this and they've been awaiting this. The survey never made it to me was the problem. I >> was not designated a chair of a committee in Huffington. >> Even though you've been in this position for forever. >> Uh they fixed it. So you will get these
things. Uh and they we held off >> on the discussion of it. It because they did >> because they're waiting on us. >> No, because they were going to meet tonight. going to be the charter review until they because it >> so we messed things up with school vacation last week. >> School vacation threw things a little
bit different. So, it worked out perfectly. >> Oh, good. Perfect. All right. I will summarize this. Get this over so you all can do that next week. >> Great. And thank you to the two of you for serving on that committee. >> That is very important.
>> All right. All right. Superintendent, close us out here. >> Uh, yes. I recommend that the school committee approve the items by consensus as listed in your packet. >> I move to approve the items by consensus. >> Second. >> All in favor? >> I.
>> Uh any opposed? >> All right, there we go. Um, I move that we move into executive session to comply with or act under the authority of MGL chapter 3A section 22G1 specific to the review executive session
minutes for January 20th 2020 March 10th 2020 May 14th 2020 May 28th 2020 June 4th 2020 February 5th 2026 and adjourn in executive session >> second all in favor
I >> Oh, I think we have to roll up. >> I'm a Nancy. Susan, >> yes. >> Jamie, >> yes. >> Chris, >> yes. >> I'm a yes. We're going to executive session. >> Beautiful. >> Were the sent individual emails or was
it a