regular White Lakes Council meeting for Monday, December 22nd. Order. Roll call, please. >> Councelor Grahams >> here. Jarvala >> here. >> Ecman >> here. >> Matson's absent tonight. And Mayor Scott >> here. >> You have a quorum. >> All right. Please stand for the pledge
of allegiance. All righty. Moving on to the consent agenda. Has everybody had a chance to read through that? Any questions, comments, concerns? Hearing nothing. I'll ask for a motion to approve the consent agenda as written.
Salted. Motion from councelor Jarba. Is there a second? >> Second. >> Second from councelor Ecman. All those in favor? I >> I. Any opposed? Hearing none. Motion carried. Moving on to the guests and citizens forum. Is there anybody that wishes to say
anything? Any questions, comments? Hearing nothing, we'll move on to reports from staff. City administrator Wyberg. >> Yeah, mayor. As you can see, we did some rearranging here. Um, put it back the way originally designed the old system. We had took a fall and, uh, kind of took
it out of commission. So, we're back to broadcasting with Paudi TV here. So, um, thanks for making short notice. I appreciate it greatly. And, uh, hopefully this works a lot better for our audience out there. Uh, that's all I have. It's big news. I know changes take
you guys a little while to get used to sitting over here now, but um this I think this is a good move. >> All right. Thank you for Yeah. getting everything arranged with Wasabi TV, Recreation Director Peterson.
>> Uh yeah, we're getting pretty close on uh wrapping up on arena project. We got a couple change orders we got to look at uh tonight. But otherwise, yeah, it's been really good in there. I had Dan Furry there this weekend. We did uh took
a lot of older ice plant uh uh switching gear and stuff out of that old compressor room. Uh we did add a new heater cuz finding out that uh with that old compressor being in that back building, that's where all our water is and everything. Uh it was
getting kind of cold. you know, that old compressor actually held in a lot of heat in that room. So, we had to add a new heater. Uh, we added a couple before how we used to turn all the lights on in the arena. Used to be go to a circuit breaker and switch them on, but we were changing three or four of those a year
cuz that's not what they're really made for. Come to find out, you know, they're only 200 50 bucks a circuit breaker. So, so around a couple grand, he actually uh put some contactors in there. Course now I just got two light switches, one for half and the other one for the other
half and on the games we put full and uh yeah, but otherwise it's looking really good in there. Started doing some maintenance on uh some of our golf course stuff. Otherwise, yeah, was looking good.
>> All right, thank you. Moving on to EMS Director Olmstead. >> I don't have anything today. just uh here for answering any questions on the agenda item. >> Okay. Thank you, city attorney Lewiki.
Uh thanks, mayor. I I don't have any uh specific updates for the city, but a uh bit of a personal note from our firm. Uh so my firm, Cosmopian Carney, and its previous names, uh has been representing the city for quite some time. And I'm
pleased to announce we're merging with another longtime uh law firm, City of Virginia, and we're going to have a new name. It'll be the same service. Uh continue uh to provide the services that we have. Uh we're just going to stay the
same. So be the same way. Uh but the new name is going to be called the Cop Law Group. And we're going to be moving offices about a block and a half from where we are right now to 415 First Street South in Virginia. uh and operating under that name starting the first of the year. So, um just wanted to
let everyone know that and uh I think uh Dean already knows and several other people already know that. But uh that's uh that's it from me and uh merry Christmas and happy new year everybody. >> What's that? So, we're right across from the existing
city hall and police station in Virginia. right across the uh the way there. Um close to the courthouse. Uh you know, convenient parking, handicap accessible, should be good for a long time. >> All right, thanks for the update. Um
moving on to reports from elected officials. Councelor Grahams, >> nothing to report tonight. >> Right, Councelor Jara? Um, nothing to report other than the fact I don't know if anybody's house, but they were logging the trees for the uh group that
Al Hodnik is heading to repair the uh CCC swimming pavilion. And then it looks like the school pizzel. >> Hey, they take out the parking lot. >> The parking lot's gone, too, as well. >> Oh, is that okay? >> Yeah. So, that was kind of a surprise when I drove by this morning.
>> There's just dirt piles out there waiting to be spread. So yeah, when we met with um the county, they had talked about their budget being or it being more expensive than what they had thought. So they're going to leave the the parking lot in. >> Oh, but it sounds like they must have
gone that routine. So that's exciting to hear. So >> that's a good thing. So that's >> all you got. So >> all right, thanks for the update. Uh councelor Ecman, >> um alls I have is the Christmas party was a great success. Lots of kids showed
up, lots of smiley faces. >> All right, thank you. And yeah, thanks for helping to make sure that was put on. So, uh, moving on to me. I don't have anything, um, worth sharing tonight. So, we'll keep moving on. Uh,
moving on to new business 11.1 resolution 2025 036, adoption of the city of Fight Lakes 2026 vinyl levy approval. Um over the past couple of months or
month um city council has been meeting um looking over uh the city budget um coming up with a levy. Uh in our meetings we were able to cut about $90 to $95,000
um within the budget. Um, so we're looking at about a 9% increase in the levy where at the beginning of that we were looking at a 12 to 15% um levy increase. So I'm glad that we were able to cut it down to 9%
um leaving in things that were uh kind of needed um some updates um some things we can control uh things related to like healthcare um contractual type things. Um, so yeah, I'm glad that we're able to cut
it down a bit. Um, but also rel related to the levy, since we're looking at at that increase, the council had approved um not to increase utility rates for next year. So, they will stay the same. So, those won't be increasing.
Uh, anything to else add um Dean for the levy? >> No, it's it's due next week. So, yeah, if we can get this approved tonight. Um, thank everybody's for your patience and time you put in reviewing it line by line. Uh, think you guys did a great job. You
know, I've been working on this since July, actually August. So, it' be nice to put this thing into bed. So, really appreciate everybody's help. Any other comments or um things to add regarding the levy?
Hearing none, I'll ask for a motion to approve um the 2026 tax levy. I'll make a motion. Motion from councelor Eggman, second from councelor Jarva. All those in favor? I. Any oppose? Hearing? None. Motion carried.
Moving on to 11.2 resolution 2025 038 uh adoption of the city of White Lakes 2026 final budget approval. Um anything to add here, Dean? >> No, just uh just the same as the levy is going to be going again. So it has to be submitted to the state by the end of the
year. Uh yeah, once again just thank everybody's for putting in the time and effort and all the extra meetings that you guys been through and uh be nice to wrap this up. So anybody else want to add anything?
Hearing nothing, I'll ask for a motion to approve the 2026 budget. Motion from councelor Jarba. Is there a second? >> A second. >> Second from councelor Grahams. All those in favor? I. Any opposed? >> Hearing none. Motion carried. Moving on
to 11.3 resolution 2025037 uh acceptance of $5,000 tourism donation from the Hoy Lakes um Chamber of Commerce. Do you mind speaking a little bit to this, Sher? Um, we decided at our last meeting to
donate $5,000 um to the city to use as tourism. And we had been speaking with um the owners of the shopping center about fixing up some of the um lighting, the tree, some of the structural, you know, paint and stuff down there. So,
that's um what the intended use would be. So, we have to run that through the city as a fiscal agent. So, yeah, that's the amount we gave to help with that stuff. It already looks a lot better down there. >> Thank you. >> Right. Uh so yeah, thank you to the
chamber for Yeah. putting some funds into making things look a little bit nicer. Any other >> Thank you for doing the work too. >> Lines and everything else. >> Yeah. CBS. >> Can you come to the mic please?
Thank uh we have plans for both city snitch here. So uh the the Ros the supermarket there will be the Christmas market and then right next here will redesign
chairs uh booths for people come and uh maybe one day of a whole week but at least that way next people and uh in the war can have um their Christmas sales, their bake sales and the farmers uh bargain one day a month all next year
hopefully. Uh we are in the process of putting for a 35 ft tree cuz that's our most concerns that why we did Hoy legs and we did do Aurora for there is no tree in Aurora. So we will find one and plant one. Hopefully that can be done.
You guys have the street forever. So I think Aurora needs kind of the same thing. The popes have to drive here the lights. So hope next year we have old places old uh gre decorated lit up but as far as uh
I know Sherry I recommend but wick uh me to help me have sign was a little too late so unfortunately I will do a better job next year uh you know great thanks to the the chamber uh the city workers to come out there
time slides up or we can next year and have more festive uh casino. Well, that's our goal. >> All right. Thank you. >> Thank you, M. >> All right. Any other questions or
comments um regarding the chambers um donation? Hearing none, I'll ask for a motion to uh approve resolution 2025 037. So motion from councelor Jarba. Is there a second? I'll >> second. >> Second from councelor Ecman. All those
in favor? >> I. Any opposed? Hearing none. Motion carried. Moving on to 11.4 gray application number 15 uh in the amount of >> $122.40.
Uh anything to add to this, Dean? >> Um no, mayor. There's I have nothing to add a little bit. We're almost done with this project. So, [ __ ] you. We're going to talk a little bit more later on the change request, but no, this is good.
All right. Yeah, looks very similar to the other ones we've um been receiving um and we have the funds to pay it. Correct. Any other comments or questions uh regarding this pay application? Hearing none, I'll ask for a motion to
approve um the pay application number 15. I'll make that motion. >> Motion from councelor Grahams. Is there a second? >> Second. >> Second from councelor Ecman. All those in favor? I >> I. >> Any opposed? Hearing? None. Motion carried. Moving on to 11.5 grade max
change order number five. Um, anything to add, Bucky? Yep, that one. So, if if you guys remember in October when we found out that there was a uh locker room,
uh locker room 5 used to have a door there and it was missed on the work um on the rig system itself. So, we decided we still beat that door in there. So, so they went ahead and installed it and this is just the now we got to pay him
for it, I guess. Um, I did talk to Morgan from Max Parade today cuz at one time I thought we agreed on a smaller amount and she agreed but didn't agree. This was the best that they could do. So like Max
Gray and SE did not do their 5% markup on anything. And so we're saving probably $2,000 on that just because it was kind of missed. But it was still one of those things where I asked her I'm like, you know, on the original bid if
that was in there, we had been paying this extra, you know, $6,000 on the door and they said yes. So, and actually we're from the sounds of it saving a little bit because it was missed that markup been most of this was for labor
and just the change in the glass of itself. So that one where I don't know it it stinks that it was missing but I don't think we're out. >> Is that on the back the far end of the arena?
>> Right. Yeah. >> So there used to be two doors. >> Yeah. >> On each side. Is there no doors back there now? >> There is. They put it they put it in. It's been in since October. >> So there's just one now instead of the two. >> There's two in there now. There was just one when they put the new dash of boards
in. And like I said, when I walked in, they're like, "What the heck is this?" And so, yep, we all got together, they quickly came and put one in. Okay. >> Um, yep, that's it on that one. You want
to talk about the other one, too, then? Yeah. So, uh, so this next one is for the right now, if you guys walk in at a new set of, uh, bleachers, we're still waiting for the elevators to put in. We already did pass the change order in
uh recessing the wheelchair ramp itself. So, it's not a hindrance when people are walking by. Uh right now, the additional cost I know you were in that meeting, Dave. Yeah. >> Uh >> right now, in order to make that sound, it leaves some structural steel that
actually goes up to the Raptors and House for the support and that's what uh the rest of this change order is for. So, and even from there, they didn't put a markup on that either. So, I think original was 6,000, I believe, and
they're asking for the 49. So from uh and there was some other money or moneyies taken off there also because you know when we discussed that now it has to go all the way up to the rafters before we didn't they didn't think it had to
and so they were going to come down or actually we were going to saw cut into the concrete and actually run the power down and now we're just going to be able to come down that structure. natural steel and so we'll be saving some money off of that too
for the power for the ramp itself the elevator. >> Um I know we've talked about this before but where we are we're under budget. >> Yeah. >> Yeah. There's plenty of contingency left. I I was going to log in, but I just remembered I shared my cable with you, so I can't get can't get to the
file, but no, it's there's plenty contingency money. >> And were we expecting this to be the last of it? >> Yeah. Yeah, I was before. But I mean, when I talked to her today, like the punch list is done pretty much. It's
going to be these two things and then we're going to be 100% operational. Just the other stuff is I got to look through again and just make sure we got the added stock that we needed for the rink itself and just pretty much punch list
closing items which is pretty much just a walk through and shaking hands I'm hoping. All right, any other comments or questions for anybody Bucky? Um hearing nothing
uh I will ask for a motion uh to approve uh change order number five. >> I'll make a motion. Motion from councelor Ecman. Is there a second? >> A second. >> Second from councelor Grahams. All those in favor? >> I.
>> Any opposed? >> Hearing none. Motion carried. Moving on to 11.6 2026 city committee assignments. Um, I'd sent this over to Dean last week, I believe. Um, similar to last
year's committee assignments. Um, made some updates to some of them, moved some things around, put myself on a couple of things that I wasn't before. Just kind of interested in seeing more about kind of what they do and have some input on those
committees. uh tried to space it out for um how how many committees each counselor was assigned to trying to keep it um similar in number
tried to keep it what I thought people's strengths were what they would like to go to so yeah that's all any questions or comments regarding the committee assignments Just to clarify, the joint recreation
committee, is that just the school wreck program with Margaret or is that something different? >> Um, it was on the list last year, so I just kept it the same. I'm assuming that that's what it was. Um,
>> guess yeah, if my name was on last year, I was never notified of any meetings. So, I just wanted to make sure that was the same like with Mark and the with the MAB school >> or if that was something else I need to look into. >> Um, yeah, I can follow up with with
Tammy. I just I just kept the same list as we did last year. So, I'm >> Do we know when the Colby Ridge meetings are? >> They usually start in the spring slashs summertime. Uh I they I don't think they do anything
over the winter. Um I think they I think I went to four meetings this year. They don't have a ton. Um but yeah, but they'll reach out via email. They're pretty good about keeping um the city
updated on things. So they'll reach out to us. If they reach out to to Dean or Tammy or I um we can make sure to forward it to you. Any other comments or questions? Hearing none, I'll take a motion to
approve the 2026 committee assignments. >> Motion from councelor Java. Is there a second? >> Second. >> Second from councelor Ecman. All those in favor? I >> I. Any opposed? Hearing none. Motion carried. Moving on to 11.7
um our 2025 audit agreement. Do you mind speaking to this Dean? >> Sure. What? Yeah. So, let's walk through an annual audit that they're going to be starting here first or second week in January. I believe we already started collecting some information from them or
for them already. So, yeah, we're looking forward to that. I I believe last year correct me if I'm wrong, but last year they closed the week of the audit. They closed the office. >> Yes, I think they did. >> And we probably we definitely want to do
that again. So So this is just year end stuff and then for the audit. >> So this is approving them to do our um audit for annual audit. Yeah. >> Um these folks have been doing it for
the city for quite a long time. I think for sure since the early 2000s. Um, well, Tom or Tom Kelly is involved with it. Um, he's very uh
he's been very good to work with keeping the city informed on things, answering questions when anybody has anything. So, I think it's a good idea to continue going with them. >> Really don't have any other options
right now. Any other questions or comments for um next year's audit? >> Hearing none, I'll ask for a motion to approve um uh the audit agreement for next year. >> I'll make that motion.
>> This is 2025 last year's. >> Yes, I suppose. Yeah. >> Fiscal 2025. >> Okay. So approve 2025 fiscal audit. Motion from councelor Grams. Is there a second? Think so. U second from councelor Jarla. All those in favor?
>> I. Any opposed? Hearing none. Motion carried. Moving on to 11.8 resolution 2025039 uh authorizing the city administrator to file an emergency medical services grant with the state of Minnesota. Do you mind speaking to this mill?
>> Um yeah. So, back in August, the um office of EMS came out with a data collection for an operating deficit grant. So, I filled out all the information and I got a email from them
on the 16th announcing we were awarded $19,1011. >> Which was $19,1011. So, this I had to fill out. Oh, I have a copy here if you want to look at it, but I had to fill out all of our revenue, all of our expenditures,
um, capital items, stuff like that. And by the amount of people you service, it was how many calls you go on. There was certain ways to earn points, and then you got monies for each point you were awarded. So, um I'm not too keen on how
they came up with the $19,000, but that's what they came up with. Um this was all for fiscal year 2024. So, now we have to um have uh you guys
uh do a resolution to accept the monies. Then I have to send it all back to them and then they'll send us the money. >> What is the money? It's It said specifically this grant is reimbursement for future expenses based on submitted budget and work plans. So basically the
$19,000 I have to tell them how I'm going to spend it. I'm just throwing it in personnel. So it'll be salaries, benefits, etc. So it's just going in that column for the whole thing and then then it's done because we spell spend
well over that in a year on salaries. So, >> is this something you can apply for each year? I think so. >> Kind of a one time. >> This was the first time I passed in legislature last year. Okay. Said they were going to do this. So, I'm thinking
so because I see I haven't kept on bonk too much because I'm too busy doing other things. But I'm hoping so. And it's just for rural EMS. So, like those down in the metro duth, they can't apply for it. So, it's just rural EMS
and the state. >> There's never enough funding, but every little bit will help. So, right. Yeah, it' be nice. >> Any other comments or questions for Mel? >> Hearing none, I'll ask for a motion to approve 202539. So, motion from councelor Jarville. Is
there a second? >> A second. Second from councelor Grahams. All those in favor I. >> Any opposed? Hearing none. Motion carried. And that is it for everything on the agenda. So I'll ask for a motion for adjournment. >> I'll make a motion. >> Motion from councelor Ecman. Is there a
second? Sir. >> Second from councelor Jarala. All those in favor? I. Any oppose? Hearing none. Motion carried.