e e e e e e e right than 5:30 the meeting of Monday August 12
5:30 to order we'll have roll call Scott here here here here first on the agenda is our consent agenda is there a motion to accept items in the consent
agenda take that motion a motion is there a second a motion and a second all those in favor I oppos motion carried next is the guest citizens forum is there anyone who would
like to speak at the podium before we get started you are on the agenda huh you're on the agenda yes but this is BR so two two different things hopefully you got a chance to
so all of that stuff the bir family recognition from the water Carnival more ples than the United [Music] Nations and since we had your support I thought it'd be kind of fitting to bring it down so you can see all the different
plays that the people in town that's put them hopefully got that but uh it's good to see Patty and Janelle down here and Diane there were really
quite a few people involved in this but to see them down at that Booth talking and Stephen Chambers sister Maran was here and her best friend growing up in my leg was P
the BL you see the two of them together it's pretty good so until the next time this is on display put her right into the okay I'm done but I'll be back
in thank you anyone else like to speak yes please um carel what Mak um I just want to say I've been here many of times asking things but I want
to also say I'm here to thank you the public works department and everybody who put all this work to make what was impressive to show off quite lengths so I think sometimes we should give you also praise rather than all us for asking things so this is just a
thank you for all um for me and for many people who had mention thank you you anyone else would like to speak am can't roll um can I add some questions first I see that there's a closed
session um to pick the vacant councilman seat know the close session isend item after that okay not no not okay okay so um uh did you guys use the Personnel
committee to pick or use the recommendation for who you recommended for the VAC Council seat um yeah I mean this isn't really a question answer session but yeah if you have a couple questions we can answer right at the top of our heads I'm happy to do that but
yes it was a Personnel committee who makes the recommendation okay um do you know is there a need for the personal committee considering that there's only two extra members on the city council um that would need to vote
anyway I can't answer that off the top of my head I don't it's not my opinion if there's a need or not how it's established right now I don't know if that can change in the future or but that's how it is today yes okay um and
upon your recommendation um what characteristics does he have that led you to make the recommendation like they're private interviews so that's not actually he's not an employee so it's not private it'd be no different than the interviews were conducted in a private setting
so you don't Percy so if you would like to speak can you please wait till after amand done because it isurance right now so the answer is like what we're not going to discuss the outcome of that meeting in a public for it was a private interview based on all the their application and their interview
questions and answers and that's not something that weol in a in a public setting okay um so I just W to um I I know one of the community members applied for the position uh Jill adman
um when I first moved to F Lake in December 2022 social media was my primier means of getting into no residence Jill's name was one of the first that became familiar to me because she lets the community know of everything going on by sharing it to the
town's Community Facebook page uh Jill is more than qualified to be on the city council and should be the applicant to be picked Not only was Jill born and raised here but she does so much for the community and the children of the community because if you ask me our kids
are our future and are the ones that will keep the town going when we're gone D has an extensive list of where she served the community that she was born and raised in including popup shops for the upcoming biking event Fisherman's going Community
pop-up Market she participates on the ambulance and fire department she's the Arts and Crafts coordinator she's child oriented and always promotes positives for local businesses and making sure the Public's aware what's going on um it's 2024 and the diversity at
that's emphasized in every entity out there should and it should be looked at here as well um it's divined by race race ethnicity gender expression sex sexual orientation age physical abilities and disabilities and from there it branches out to things like
family status life experiences friendless status job experiences and the the Personnel committee that made the recommendation consists of three women two of which have been sentenced for a long time and it's no that the third woman is now friends with them and
not just colleagues well I have to interrupt you this isn't a a forum to give your opinion on the matter I appreciate your support of Jill what you say is is not wrong everyone that turned in an application was a viable candidate
for the appointment so we're not here to disparage or give praise to the different candidates this is not the what the open forum is for you have to many to say your statement we heard your statement you would you are in favor of Jill for
the Council seat and we heard you and thank you and your two minutes are out so okay and then I want to ask about diversity within the community too okay that's not something we we're not discussing diversity right now though I hear your statement and I thank you for
sharing that but that's thank you you can ask the counselor after if you'd like lety I would like to ask legal counsel he is not an employee therefore it is not Clos
it's no different than if he was running for an election we have a right to know what qualifications our city council members have and if you can't answer that qualifi candidates but you have to know why he was more qualified than the
others and I'll say this as a council it's not on the person be I I don't know the answer I plan to ask some questions when we get to that on the agenda well but see once we get to it on the agenda we can't ask questions and that's why we have to ask
beforehand he is not an employee he is the representative of these people and when we get to that agenda item if people want to say their personal opinions that's fine I don't think in this two- minute session that's
what we're we're doing what is this for to make a statement and I did you did thank you I there's I can't give you a black and white answer to some of the questions that and I will tell you this I looked at your application and there was nothing in there that asked for
qualifications what are your qualifications for this session and generally speaking there aren't really qualifications anybody can run and apply as long as any City Limits so but if you're running I have the right
to know I can ask you what are your qualifications to sit in that chair this one does not and by the way I did a lot of research on 360 is not what you said it is and I would just add that everybody
had the same uh questions for the interviews oh I get that yeah I get that I'm just say we basic of no of the responses to the interview
questions that he wants to learn about public government or local government shouldn't he know that by attending the meetings and this isn't a debate term so is there anyone else who would like to say anything at the podium before we move on with the
agenda if not we'll move on to reports from staff C administrator lny um so the council requested that I compile comparables for Birch with ter Park I have done that and I'm waiting on the profit and last statement from that
um owner to present the additional information to council requested and that's why it's been off the agenda okay thank you Public Works director um yeah Public Works I think this is the first meeting we've had since water caral just wanted to let you
guys know that uh things went well about like normal um thank you very much to all volunteers and people the water committee and everybody invol who puts it together it's a great Community event um as Karen stated uh you know I think
we had a lot of positive feedback I to would like to thank you guys for giving me the Liberty to do projects that I felt were long overdue you know um it's been a long time coming for that area to get it done finally feels good I'd like to thank the all the contractors that
were involved I gave them a deadline uh it seemed like we weren't going to meet it at one point then the Wednesday before it was all wrapped up um we'll continue to improve on that area as well as other areas but uh I'm happy with the way things have come out
so um other than that moving forward the EMS Department the EMS building the storm drain system that's going to be installed for the uh um rope drain the rain gutter drains uh the contractor
showed up today that we sted on that project tomorrow it should be wrapped up in all week so anybody who does need to access the PD or the ambulance fire department just know that the east side parking lot is going to be under construction um you're free to park in
any other one of the Lots just don't block the doors for the ambulances or fire trucks and there's other entrances you can use um for the most part that'll be accessible by but just pleas use caution when you're trying to get in out of the
building uh other than that I think uh we've got a couple projects going on down with the campground where we removed a bathroom last year is that area is getting turned into a handicap accessible site and our work is going to start on that uh yeah
this weet weather dependent otherwise next week thank you the Midway area do look very nice a lot of compliments on EMS director have attorney reports elected
officials um I don't have anything to report I would just Echo what uh Kenny said that I think water Carnival went really well there was really good reports about it and looked good and I'm glad all that got done and all the hard
work that all of the agencies from Great Lakes put into it thank you again start up by thanking everybody that was involved with water Carnival successful event from the police department I know
they had pick up some late hours there and I was busy for him Public Works get everything together and there really everybody involved um I recently just came from the public safety board meeting we
received an update on the the be sense that's been going on I'd encourage everybody to keep their trash put away and to take down bird feeders that seems to be the most common culprit of growing the Bears in
town there has also been some sightings of a mother with two stay with that's that's where the problems are going to happen if you get involved withs as far as the there I asked Becky to reach out to the DNR we should
hopefully be able to arrange a representative to come and give an update more of a professional standpoint on various hopefully the next counil meeting thank you yeah I'll just ech what everyone else has said thank you to
everyone who made the prod will happen lot ni to see lots of people in town and all right thank you um and I just wanted to since you mentioned water front all the 70th is next year there's some big events planned we'll have to
meet with the city of Works EMS personnel and about all the activities going on so we'll hold a meeting early to plan for that there should be a lot more people in town for the 70th um and a lot of the core members of the water committee will be retiring after that
event so if there's any people interested in being on the water committee please uh let someone know and we'll tell you when meetings are so we can hand it off to someone um the bicycling around Minnesota event will be here Wednesday they're going to stay in
quite late at the Midway Shelter area there'll be about 350 bike riders and there'll be camping in that area area there'll be shower trucks satellites um food trucks bar music a very very mini type of water Carnival that'll just be a one night thing all their cars will be parked at the arena till Sunday where
they'll come back have lunch and get their cars and leave so there will be a lot of people in town on Wednesday and then the deadline for um applications to be on the ballot for Council deadline is tomorrow at 5: so anyone who's interested please turn in
your applications bye tomorrow it from me so there's no old business on to new business 11.1 Ranger ATV snowm invoice in the 31782 83 to F for seven beavers M Trail
just a reminder of this invoice and the next invoice are cast through monies we have a Fiscal Agent for the ranger ATV s Bill Club so we pay out the money and then we are Reed is there a motion to pay for this work I'll make that motion
is there a second no second right all those in favor I any oppos motion Carri 11.2 Ranger ATV swo Club invoice in the O of 24,1
14205 to Jo again for the 7 Trail said just a pass through is there a motion to pay that bill I that motion motion is there second I'll second that in favor
iOS motion carried 11.3 we're back to Jim mully with the first family well what I'm going to be asking is uh the proclamation we we've all heard white Lakes is the town that was built by
tanite but I don't think we given it a little bit deeper consideration that white Lakes was a account of houses waiting for families to move in and the fam started moving
in September 8th of 1954 and interestingly enough that U makes this year our 70th Anniversary um sh give this to you this is some of the documentation that behind
that and so the city because of St law can't give any money to um other than 501c3 but those of us that are here uh we can get behind having kind of a cake
and ice cream social and so for you folks um I'm asking that the city do a proclamation whereas white Lakes known as the town tanite built whereas the
first phase of construction of white Lakes homes began in 1954 whereas there were 149 white Lakes HS ready in waiting for new families by September of
1954 whereas the first families began to arrive and move into these new homes was September 8th of 1954 and so Madam mayor sh um along with the
council members B Brandon Stewart it would be up to you to declare um that the start data point Lakes be remembered as the e8th day of September 1954 um I I put this together whatever
you know be more appropriate as far as doing the proclamation you're certainly welcome to do but with with the city on board saying yeah September 8 that's it that'll make it a lot easier for us to try and put together kind of sort of
shorten all a little bit of party for white legs thank you yeah thank you I would we have to typ this up in our own format and put it on the agenda next time or we okay yeah we get this on thank
you if you have any questions we'll let you know but I'll you look through our format and see if it matches everything most I've ever said we ABS might reel for the senior center the president of the senior
citizens or Senior Center has asked that we weave the fee for their is their annual pnic sorry the end of the point um is there any discussion on waving the class to the shelter it's
$30 he did it last year so I'll make a motion motion and support all in favor motion carried 11.5 retirement letter from the sanitation department speed length is going to
retiring and his date was July 29th 2024 so we would need um a motion to accept his accept his retirement from the city make that motion is there a
second all those in favor iOS how long has been with the 39 in in that role also at the arena a couple years prior wow yeah that's a long time to see
do something all right 11.6 request to write off utility bill number 10921 47-1 any input on this y so we attempted to collect the bill we are unable to do so we are also
unable to access it to property taxes and so the option we left with this to right now all right there any other questions on 11.6 historically remember right off the bill since it's already
been sold and previous owner does not me go down it it's pretty hard to balance the looks here so I'll make that motion motion is there support support all those in favor I opposed
motion carried 11.77 resolution 20247 to apply for the comper financial emergency response equipment collaboration Grant is that um is that yours
[Music] let try again try again get it if you don't try all right I'll make a I gonna say anytime there's Grant applications all support the money's out there it's worth the for it i' support
this make motion and I will support the motion all those in favor iOS motion carries 11.8 resignation letter from the EMS department so the designation from ktie
par her last day will be September 1st 2024 um we will continue suring as a casual paramedic it looks like so is there any discussion or motion to accept your resignation
[Music] there's been a motion is there a second I'll second second by Scot I in favor iOS motion carry 119 quote for a new ambulance from withen
equipment Gary Francis from the queen next person just want to see if you had any questions on any of that information lot of stuff I don't know about I see this one's quoted as the Ford E450
E450 you also do Chevrolet there pass difference uh the for seems to be the most easily used and probably the best St on but we can certainly look at the Chevrolet as well might you over that have believe that we can't get
anyone to work on so uh London has been pretty good working with on our for so unfortunately all the cholet deers around here in the past haven't agreed to work on ours because they're considered medium duty trucks and they're all light duty dealers so
anytime certain warranty items come up we've been advised to take them the I Chevrolet C so for us to try and get it there versus L service that size
chassis and they're not considered heavy so they would correct well RS doesn't do like work you work on sh they would work possibly work on something for higher um actually that
was the service the what is the Mak model that's a that's a truck a truck we don't want the trucks is different than we're going back to a van and that being said that
you can't get a van in uh diesel anymore so we're going with gas the gas that in your proposal here there's a allowance for the one part is that just that value or is that
on top of the current value so that is the it's basically value for the that's value would be put on reduce third the last one we cre then we got 14 for so it didn't have as many miles
yeah part with the band get up to that that's any of the vehicles is it's possible to reuse the C from the old one that c is yes however our our CS are really outdated um they're going to stop making parts for
them within the next seven years So within seven years we need to replace small and what is the cost of5 they're amazing they they really do help your alone help and that's just the C that's not
the power Lord that's in the r that's just the C that's another 25 well worth it and I assume you support instead of being all you are in favor of for for the just the truck along for was it
$44,000 more for a brand new versus the REM that KY and I all agree that that's the more that's all up to you folks but that's our opinion Tony's not here but is this is the previous ambulance
something that maybe could go into their Fleet or is it they want to be I don't I really don't I was trying to b r out the ring so I was trying to De with and that's not a final decision on that too if you decid to sell that to
you certainly we can take that out of the numbers on there it's just included as a value to help with that so if you find somebody that wants to buy it or would work better fire department whatever you can certainly do that so okay that just be the value to take that off and make that portion of the meing
so if this did go forward how long would we be able to go until leave another another one we need to replace that's a 2016 with almost 120,000 miles y we put them off here and start
to we actually that ambulance is down in C right now we just got estimat get it fixed [Music] around5 what been your number of runs increase the life expectancy of the vehicles decreas we we used to we used
to back way back in the day every four years no matter what we done I can attest to that back when I was the mechanic and we were a BLS Ambulance Service we had two ambulances um when I do the quarterly services on them every 3 months it only
got an oil change in every other quarterly service right now all of our ambulances are averaging two oil changes every quarter of you know so that just tells you how Mile and that's three of them so the mile is
getting split even that's the type of miles on thees and now we're keeping them 10 years or more so but unfortunately if those Wheels aren't turn and the money's not
coming so a cost of business what's the timeline on you know if this were approved and then if it'ss ordered what's the timeline so we've actually got it moved up we're looking at January 26 so we have
it just a little over a year and the REM remember was yeah so if we were to remount our old box on a new cat and Chassis we're looking at two years versus one other thing I'd like to add is with it being a for we can the power
train warranty uh the vehicle portion of the a service locally here at long um we also has a guy the name Anthony n who's a resident in Gilbert he is the uh
emergency vehicle service he mob mobile so he has a service truck Arts tool everything right in whereas the current brand of ambulances we've been run come work Falls so metime they needed special work they have
mob they come I think top difference between the brand new vehicle versus trying to refit the previous one retr so I was supp to see motion or a motion on the floor is there a second for that
motion I'll second first and second all those in favor opposed motion Carri year and a half have 11.10 year 2025 budget meeting dates I
just wanted to notify the council that the supervisors budgets were du back to me last week and I will be receiving soon shortly she has having a board meeting and so I am anticipating in the dates for you for Budget meetings here
shortly and so please respond back to me as soon as you get the email so we get those meetings set up 111 ition fill the city council vacancy uh the council had five applications four which had interviews conducted the recommendation of the
Personnel committee was to appoint Jordi to the Cil open it up for discussion by coun any questions to before I jump into it um so before the
meeting procedur motion table second second no no somebody made a motion you have to ask for a second before you start discussion on motion there's been a motion is there a second and for statute or Roberts rules
of orders you have to ask three times there's been a motion on the floor is there a second for that motion the last time there's been a motion is there a second without motion see no support for the motion it dies for lack of
support we can continue discussion yeah with considering the brought up that we can discuss it I think it would be important for us just to at least talk about before jumping into so I'll get into the things I had written
down so in the packet um only drwings applications provided with applications for the other candidates um being provided also there was all sort of information about them um that I've gotten I don't know she was got any information about the other candidates and I have no information
about interviews went what they had to say about things um the public had asked various questions that it sounded like we can't answer the questions the public has so at this point I don't feel confident in supporting this appointment
at this time I would like to have some time to see those other applications here about how the interviews went um I previously brought up concerns um that I and residents who had reached out to me that about um that he essentially playing role in Uber supervisor
um but it didn't seem like anybody else seem to engage with that or concerns um from my understanding before umy came her position the entire Council would be a part of um those types of interviews um this being such an important appointment as a counselor is someone
can vote on things like City policy and laws um I think these interviews now and in the future should be things all the council members have a chance to be a part of I believe we should do the interviews again whether we call them some sort of follow-up interviews or whatever sort of um thing you want to
call it just to give me and Stu the chance to see um what those interviewing have to say I also want their applications provided to the entire Council so student myself ined um so we all able to
make the best informed decision them or I guess we can just make motion since I've been here it's been the Personnel committee who makes a recommendation of voting on theti Council so I'm not sure if that's or that's just how things have
been set up and done in the past but yeah it's not no one to have it be gone any other way since I've been on here I mean so that topic is open for the council you know to discuss or to you know talk about to have that change but
that is how it's set up right now and that is how it was done according to how it's always been done in the past the recent yeah I'm talking about the I have two and a half yeah that's how been on I
didn't know there was another way that they used to do it so that's something we can certainly look at and discuss I don't now you know now obviously make that decision but it's an agenda
item all that works something can talk about recommendation is Jordan here um he is still our active FL officer yes and who oversees that as
employe is there for conflict there it's not a fulltime so we currently have a counselor who supervises a relative and then that relative also supervises him and so it's not I'm not
related in any way so I'm not sure if I'll additional conflict over the EMS think there's separation there cil's however you will receive
buty but this isn't I think that was my question is that your conflict of interest policy doesn't apply to part time you know based just on not an issue whether they in offic okay different
issue I think whether real or perceived it it could easily be perceived as a conflict so either he would have to be willing to step down from his position and FL out in my opinion or he should a different selection so that will follow through
for any employee of the city would then have St if they supervis yes my [Music] opinion appeared to me that it could be comple that the
person is also supered by you is there any other um employees within the city that play a part in choosing their supervisor when we interview for supervisors typically all of not all the
direct reports but several direct reports are in the interview for example when I interview this position all of the supervisors as well as classes any you know we app open position private no it's public
information so the applicants were um Daniel Dudley Jill emman Dave daret and Jord hary were the completed applications I don't have the name of the ined M are they able to provide
information that was gathered during the interviews sh sugges that I mean yeah that can be that can be a discussion I mean I don't know if if there were written materials from that I mean that's that's a separate D
or request but we concentrate we can engage in a discussion of what transpired after after the interviews or person it's not opening the public at something no I mean I think they can discuss it you know my understanding I
guess we go look back the minutes I think from what I understand is that um where the cult vacency was created when this vacency occurred did the council make a formal motion to that this would be the process that it would be referred to the
Personnel committee to conduct the interviews of the candidates and then made a recommendation to the city C so you basically ask your personnel committee with the job of conducting the interviews and Bas upon those
interviews you know basically betting candidates to make formal recommendation to the city council your recommendation for you Council can act on that recommendation by either approving their certainly as part of that process
that you ask questions about you know who said what in the interview I guess you can you can ask that and people who participated can talk about it but I mean essentially you know you created a process of how you
wanted to fill the seats or fill this seat uh and your personnel committee has engaged in that process and they've made a recommendation if you want to create a different process go ahead and create a different process but that's the process you created how you have a
recommendation how to Happ and I'm certainly not yeah like I said I'm not opposed to discussing how to do this in the future but in light of this is how it was passed now and getting someone on this Council and
moving forward um um would it be legitimate or legal for me to make a recommendation of our second choice well would that have to be a separate interview process and a separate recommendation at a different meeting or Cil I mean it's really counil
discussionary you can if you can agree on one candidate you could certainly have a discussion and try to arrive at a different candidate you can engage in that process tonight if you want or you can create a new process or you can it back to the Personnel committee for more
work you can I mean really the options are wide open for how you want to do it it's really your discussion you did create a process to have a Personnel committee vit a recommendation you do have a recommendation before you a motion to go
ahead if that recommendation is failed the LA of a second and so now you know it's up to the pil to sort your away would be the options if we can't age
everybody at some point somebody remain V there an action taken by there's there's a majority vote of you know the coun to function with four people so
far I think it should be up to the people that se but I mean I think feel this we were contract negotiations and some of us have to remove ourselves conversation so and if me have for to
even hold a meeting one of us are un to attend one of us well in light of what we have before us and I would prefer to fill the seat and in November the public can make their voice at heard and their choices
be known but I would I would like to make a now a motion to appoint our second choice for the appointment which would be Dave Jara so I'm putting a motion on the Flor and I to appoint Dave Jara to the Council seat second that and
there's been second all those in favor I oppos motion carried Dave jar will be appointed to the Council seat if he is still willing to accept the
appointment and with that we go on to a close section for labor contract negotiations so we'll ask everyone to leave when we do adjourn again or when we come convene again you're welcome to come back in all we're going to do is adjourn but if everyone can step outside you're free to come back in when we're
done talking but for now we'll the FL