[Music] I think we're okay. Okay. >> All right. I will call the regular city of White Lakes council meeting to order for Monday, October 14th, starting a little late, 5:37. Roll call, please.
>> Councilors Grahams here, Jarala >> here, >> Ecman Matson's absent, and Mayor Scott >> here. >> All right. Please stand for the pledge of >> allegiance. [Music] America and to the republic for it
stands one nation under God indivisible with >> All righty. Moving on to the consent agenda. Does everybody had a chance to read through that? Um any comments or changes? Um discussion for that.
Um hearing nothing, I'll ask for uh a motion to approve the consent agenda as written. >> So motion from councelor Jaraba. Is there a second? >> Second. >> We have a second from councelor grounds. All those in favor? >> I. Any opposed? Hearing none. Motion
carried. Moving on to the guests and citizens forum. Is there anybody that wishes to say anything or any questions or anything? [Music] >> I'd like to know where we at. What are we doing at that time?
>> Sure. Um, so I know finances had come from the state grant money allocated to that. Um I guess specific type of budget. I'm not entirely sure where it's at currently. >> But yeah,
>> yeah. >> Sure. Um, yeah, I guess during the setting of the levy, that's not something that had was a super big discussion where we needed to be pulling increasing the levy by a lot to to pay for any sort of shorting. So, I don't
>> Yeah, there wasn't any discussion about, you know, over budget for the >> No, >> not that we discussed. No, >> any extra. I mean there's things for like refrigeration and I mean general budget items >> as a overage for this construction
project. No >> that would be the the ideal scenario. Yeah. Yeah. Yep. >> When I first did >> I know in hiring the new >> rec places they charge to get in. They had
roller skating. They had dance. >> Yeah. But he's looking for those different and I heard that might be a thing to try to get more. >> That's excellent. I mean, it's not just not just the funds it's going to bring
to the arena, but the extra it's going to bring to your to this community and having stuff for people to >> right. I think that was a big piece of why they I mean for the the ice plant
that was a big thing on why they needed to get funds and grant money but we didn't want another empty building in the middle of town which I mean the same thing with the golf course even though it doesn't bring in a ton of revenue I think this year we did a lot better than we usually do um but just providing
opportunities for people to do things even though they don't make the most money but obviously don't want to put on the tax or the backs of taxpayers to make up big deficit pretty like >> right
>> we had businesses whose tax dollars would increase because of what they were doing. >> But we don't have those businesses anymore. We don't and from what I understand he's not
actually putting businesses. >> Sure. >> He's using storage. >> Oh, over there. Yeah. Is that the one storage >> with the Yeah. Did the store over there?
I guess. Yeah. I don't know all the specifics of I mean they talked about what they're going to do and not do with it. It changes. So I don't know with it being private owned. I guess there not much to be say do other than >> he'll have to apply for building for
whatever he's doing now. Yeah, it does go into the storage unit that'll go through our zoning officer and then it would have to come back with council. If I I don't know what the zoning is right now. If the zoning for storage units would be different than
what commercial zone got in here and that's what you guys looking for. tax dollars. Your the type of business isn't necessarily going to determine the tax dollar. They use a commercial class rate with the property tax and that
could cover any number of commercial entities. So, a commercial storage entity may pay the same taxes as a store would unless they were to calculate based on the property. They also bring
income when they sell something. They don't have a city tax that's attached to items being sold out of. >> That's you're talking like a sales tax. >> That's mand that's that's by the state. City doesn't have sales tax. The
>> city doesn't know. >> Yeah. I think Duth is the closest city that has a sales tax. >> Yeah. is the closest. >> Yeah. You're just paying the state and then that little county or state and county.
>> Yeah. The the hotel and campground pay Yeah. the tax that goes to the Iron M Tourism Bureau and then that's >> goes to the tourism bureau, but then we benefit from their promotions and advertising of events and stuff. They
have um they do a lot of advertising of the whole range. So that's where that tops there's a lot. Yeah, they have a lot going on. They promote a lot of local events on their Facebook page and on their website. >> Yep. Discover the range.
>> We use Facebook. Personally, I use Facebook for the dog videos. Yeah, >> they do have May they do have May make booklets too. They still make the oldfashioned advertising booklet. >> There was one out in the hallway. There was some discover the range and
>> one like libraries, city halls, any information center they have in there. Here's what Lakes >> the hotel should have them. City Hall has on them. The library should have them. There used to be some at the Haven
and the BFW. I don't know if they have new, but it's for the visitors when they come here, they can take the brochure and then it's in every city from Grand Rapids to International Pass. So, they service the whole area and they they still do printing and social media, but
yeah, they still print for us. >> But you need both. You need all kinds. Yeah. >> I just know you have Facebook page. I I just find out from the library. >> I think that's because they posted on
something about the link page when I found out they had a Facebook page. >> Um, any other questions or comments from Mity? >> No, I'm good. >> All right, perfect. >> Oh, awesome. Well, thank you for coming now. Um, anybody else?
All right, nobody else. We'll move on to reports from city staff. Uh, city clerk sninger is fill in for >> I don't have anything to report. >> All right, perfect. Thank you. Uh, library director Lammy
>> library. So if you don't have a book with neighbor yet they'll do come to the library. Um all of which are free and open to everyone and this month they include take and make kits that we started giving out today and they are
supplies last. We have mini pumpkin painting Thursday and Friday from 1 to 3 each day and that is for everyone. Tuesday Creations is October 21st at 11:00 a.m. and we're going to learn about the spice blend the car. Starting
October 22nd for five Wednesdays, 321 art studio, we'll be holding a weekly acrylic painting class from 11:00 a.m. to 2:00 p.m. Please contact the library to register as space is limited. Last Wednesday, we started Legos at the
library from 2:30 to 4:30. All ages are welcome to join us and these events will be every other Wednesday through December. On October 29th at 6 PM, we will host Joe Viki, our city attorney, and Joey Hammond from the funeral home
who will discuss the state planning and pre-planning for one's funeral and end of life. We are open until 7 that day. The library board is meeting on October 20th at 5:00 pm instead of October 21st is
and then we invite everyone to stop by on 31st for a Halloween treat from the library and we won't be doing >> all right thank you very busy uh public works director Sningers >> good just heads up to everyone the uh
detour that is taking place due to the road construction on Kensington County Road 665. Uh right now residents of KBY Ridge, Lake View, Penwood apartment, etc. need to go down Kensington, pass
the Lucky 7 around the corner to the BMW, turn to the lab, go through Colby Bridge, and from there you can gain access to View Edition as well as the uh apartments. that is expected to last
through this Saturday. By next Monday, uh they will be moving on to the last section of the road up by the county 665 at Hampshire Cemetery. Uh that was the last intersection to take place. That
will have a detour as well associated with it for just a couple of days. That's a short stretch that they have left to finish. So to be access road 665 you will not be able to go past the
cemetery drive but the whole road of road 665 just don't turn at the Catholic church and go uh other than that uh with demolition on
those school that's going well. Um there's only a couple exterior walls not standing. Um that's go as we speak. They don't have that wrapped up by season couple. Um this week public works is going to
start tomorrow. We're going to start blowing out all our seasonal water sources which are the cemetery, community garden, ball fields, golf course, etc. us all winterized and then follow next week we're going to
start some campground. So if you see a sign up or going, use caution trails. >> All right. Thank you. Public Utilities Director Bend.
Just a little bit. So we finished up our storm ditching well. We got quite a bit of storm ditching done this year. try to use a little bit of budget money next year to uh do the same thing. Obviously, a lot of our score pitches haven't been done
in quite a long time, so we're pretty far behind, but it was good to see. They all look pretty good. Um the construction seems to be doing pretty good. They'll be doing water tie in tomorrow. Um so, we won't water during
that water feed. So, that'll take up most of our day tomorrow deal with t Um my partner, my one other employee was gone the last week. So I've been >> Oh jeez. >> So I've been kind of a oneman show for
the last week. Uh trying to get things and everything. So I've been pretty busy with that. And in doing so a little bit behind on my final volume where I'd like to be. So with Kelly coming back tomorrow and then probably next week in October.
Um yeah, that's uh pretty much it for now facilities have both been running really good lately. So um yeah, one thing that is on the agenda here, but we had
another station failure out of Atlas that was pretty significant that is on the agenda that we had a couple pumps that both failed. We were hoping to get open a ton next year and then uh we had a pretty significant failure and um thank God it
was just boiler water but we didn't have overflow. So I did have to call state duty offices um couple thousand gallons which like I said water all that is is our drinking water that goes through their boilers
boil system and becomes it gets stuck to their station which sets all at the moment. >> All right, sounds good. Um yeah, thank you for all your hard work. One man show. Um lastly, city attorney Luiki,
anything from you? >> Thanks, Mayor. I don't have anything. >> Sounds good. Thank you. Moving on to reports from elected officials. Councelor Graham. >> Nothing to report tonight. >> Great job. >> And I were at the spring
public safety board meeting today. And about the only thing they came up with, maybe she can add to what I've got. They're the police department is looking at going to a tech service. They have nothing right now for their computers or radios or anything. And it's was a
fusion tech was the name of the company. It's out of Grand Rapids. And they're dealing with the uh a lot of police departments, a lot of the cities over in the Taska County area. and
Jordan the chief wants to talk to D about possibly changing the city to them. What they say that CW off said we got was paying like 2,000 bucks a month to them and they're like
for what? >> Whereas they only build when they're needed. So something that he Jordan said he he'll be talking to Dean and we we approved it for the PD to do it. They're going to come in and they have to be
brought back up to BCA standards now. They've got they've got to provide a lot of service but it sounds like a a pretty good entity to be dealing with a lot cheaper. I mean for 2,000 bucks a month what's
the city getting? so they can make the savings. That's about all I have. >> Sounds good. Thank you. Um, councelor, >> I was approached actually today to see
if I could take over one of the community garden and do like children's garden, vegetable garden this summer. talk about a book and some funding and stuff, but so that might be something
but that's about it. >> Very cool. Well, yeah, hopefully everything works out there. Uh, councelor Matson is gone for me. Um, I guess the only big thing, uh, city administrator Wyberg and I met with the IT RB and county uh, to discuss the city
getting a hold of the land once the B school um is torn down. Um, so I think at some point we'll possibly be looking at purchasing that. Um, but we have more meetings to come with with the county. So, um, hopefully that can um work out
and the city can um purchase that and we can kind of decide what we want to do with it. Um, but other than that, that's kind of the main thing that I have mayor duties. So, that's it for me. Nothing for old business moving out.
>> One thing. Yes, >> I was approached by somebody past weekend that is apparently looking to buy one of the lots of leads in Melin, but I'm wondering, Tammy, has anything come through on Sunday? >> I don't know if we've gotten anything
finalized on this yet. I was gone last week, so I'm not sure. >> I had talked earlier today and asked about that. We were going to try to touch base with Okay.
>> So, someone new coming in and buying some somebody else wants to buy something, somebody that's out there right now and until the deeds come through, >> right, get transferred, there's nothing, >> right? >> So, you're the owner. So, >> well, yeah. The county originally said
that it should be done by the end of summer. That's what I told the still hasn't come to fruition. in the moment also. All right. So, yeah, hopefully city
administrator Fiberberg and city tornado wiki can touch base and hopefully I can figure it out um sooner rather than later. But thanks to them for getting on top of that. So, moving on to new business 11.1 Northshore development stakeholder meeting request.
So, previously we had approved um this Northshore rule to um essentially come into town and going to do like a study to figure out what the housing needs are and how to address houses at right sh. [Music] Yeah, we've been on a housing committee
through the joint for board for the last couple years and he was a gentleman who ran the H up in Cook County and now he has his own um his own business, North Development where he consults with cities and so we we're going to have him through the joint powers board to assist all four communities, but then some of
the communities decided they wanted just to deal with them separately. So now he's dealing with each city individually to work on what we want and need for housing. and then he's very uh well educated and has a lot of experience in that area. So he's just here to offer
our assistance through a grant he received. So do do they do the actual developing of housing or >> he does not who developing >> but they can give us people to >> he has a lot of yeah knowledge on you know who to contact for there are a
couple city of Aurora they have a couple developers already that they're dealing with and we have a list of those um that are housing committee that Carl from our span has but we do already have some leads on interested developers they're just they need a project
>> before they make a development. So, >> sounds good. Um, yeah, I had um Carl reach out to me um about because they're going to be this Northshore group is going to be coming to town to have these meetings to discuss kind of what the city's needing, what we're looking for.
Um, so we're just looking at who should be attending those meetings. Um, with Sherry being on the East Range Powers board and specific her to attend that. Um, and then I I was thinking I could attend that too. Um Dave or Jill, are you really wanting to
be a part of that or would So this housing group is coming into town um and they're going to have meetings. So I was just putting out the agenda to see who would want to do that. >> During the day, it says be on a Tuesday for two to three hours. So yeah, they're
usually during the daytime. a one time meeting or >> I think they're going to be he said two or three >> over the course of the next year they'll meet two or three different times. >> So for sure we want Sher to go to it and I said I would be willing to go with it.
Um unless you guys wanted to >> Yeah. I mean >> and they're looking for like community stakeholders. Maybe someone from the senior citizens um group knows you know what they're looking for in housing. Maybe some people who have looked at renting apartments and there's nothing here,
maybe they have some input. I mean, so they do want like a community group, if there's other people besides us that would like to be part of that discussion. They're looking for, you know, a few people who would be able to give some good feedback. >> We're going to find out what then what's desired?
>> Yeah, I mean, the joint powers has done a couple different housing studies over the last like I think it's like two years old, the last one we did. So, we have a good idea, but you never really know until you hear from the people. I mean, in Aurora, they're really focused on getting seniors into what they call
patio homes or onele living. Then that home that they were in opens up for a family to come move in that needs, you know, two or three bedrooms and two levels. So, you don't necessarily need to build new homes. if you can build one level or apartment type town home
housing for the older people to move into that opens up more single family homes for that group of people. So that's their focus um in Aurora right now is senior housing and in turn they'll open it up to single family once they get their housing. So then, you
know, every city's different. Um, so depending on what we think, do we need more apartments? Do we need more one level homes? You know, >> there's been a lot of development in area of what you're talking about, >> iron, fuel, >> there's been
those one level homes, typical four houses, and they fill up very >> they do. Yeah. So, it's needed definitely. We just have to and you can do a mixture of things, you That's what this whole conversation will be about. Do you want the Bose property to
property to be some apartments down below by Fairfax, maybe some twotory apartment and then up top single family one-story homes for people? You know, it's just a whole discussion of what's needed in the area. >> I was just using that as an example. We
don't even own that. So, really, we can't tone on that, but it could be it could be a discussion. >> Yeah. said that you wanted to do low income now and I adantly >> well the the term low-inccome housing isn't used anymore. It's just attainable housing. It's just pelting
>> like everyone. >> Well, it's a it's a way just everyone deserves a home whether they may Right. >> Yeah. I go ahead. I welcome it. Anyone they want. >> So, it's now that the new key phrase is just attainable housing. So, everyone
has the chance to take pride in owning a home and having that ownership and something to show for their home. >> That's what we're talking about. Home ownership. Yep. our houses that are going to be rented out
in their property >> and that's the whole discussion about what yeah what we think we want and need and >> I guess yeah based on the people I've talked to and similar things that you've said so I don't think that's something that I would push either so I think if they were going to build something I would need more
>> you can go to that meeting >> right no but I mean I've heard similar things and I don't think I would It's part of something like an iron gate being built there. So I mean looking at houses, >> right? >> Right. Yeah. Um yeah, I mean yeah, totally open to suggestions, but I've
talked to a lot of people already and have heard similar things. So um yeah, thank you. Um, yeah, we just I mean recently it's new white officer. So hopefully things can turn around with her. But
yeah, I just wanted to make sure that we got this on the agenda so we could um have two people from the council and I can go to those meetings. We'll have Dean. Um is there any folks that you moved your Dave think should be attending those? I mean for business wise or um it sounded like you had
talked to or we're thinking like Essentia. I was thinking like new range like the different bigger corporation type places around. >> Yeah. Maybe see where they're at [Music] start things up sooner or have more
people coming in there than they can help with. Those were kind of the people I was thinking. >> Some of the bigger corporations and other towns actually buy some of the housing that they use for their employees because it's such a struggle to find especially I know New Range has had an issue trying to get people here
and have a place for them to live. So some of the bigger companies will actually, you know, buy houses in town and use those as housing for their people whether it's permanent or just temporary till they can either build one or find one that's suitable for their needs. So that's why they involve yeah a
lot of the employers too. >> Um so yeah I just wanted that on discuss discussion so we could kind of talk about who who could be attending those but yeah we'll have more updates on that and we'll make sure to bring up what residents are are wanting or not wanting those meetings too.
>> Are they the people already get a date? >> I don't know. Let me know. I guess they're wondering if any of those dates or times work. Dean had texted he didn't know if they were trying to lock down a date for either of you or if you just want to
discuss it. >> Yeah, we can I can look at these dates for my calendar and then either >> go from there. >> Yeah, just shooting Dean an email and then you share. >> Yeah, I've been talking with Carl. >> Okay. >> So, whatever. Good for you guys.
>> So, yeah, I'll keep that out. slide. Make sure to remember. All right, moving on from 11.1 to 11.2. Boltman Mains additional services request amendment 001. We have Jake here to speak to that. So for everybody
initially for the service the service was provided we were looking at a substantial completion date being done with the project roughly midepptember since then the project has been extended um obviously we're still working still working I believe So as part of that
what we wanted to to ask is to have uh the additional school was estimated at rough,000 that's some construction services but to complete the services and to provide additional as documentation. We are asking for an
amendment in term of $20,000 to expand that scope of services. Uh so what this effectively does is it's providing the additional construction administration uh as documentation GPSing existing infrastructure processing change orders and still
working with construction projects. Um, is there any questions? It >> wasn't covered in the original uh estimate then. >> So, our initial estimates, we typically build them hourly and so we build those estimates based off of the projected construction timeline. So, at that time,
we submitted proposal back in roughly June timeline. We were told it was going to be midepptember and now we're into October and there was a little bit additional work throughout the project as we kind of went along. You're talking additional work contract >> or for
>> ultimately just to provide just as the contract got extended from December but uh September to October we just have three to four more weeks of construction observation that's a person in the field working with the contractor working longer hours so that's
ultimately where the the additional time >> where did the initial timeline come from >> based on the discussion with the company and they submitted the contract >> and what we've done since then we we've really tailored back of when I say tailored back we've been trying to
control our on-site time and uh throughout this process to really minimize past that point uh so like my representative we have a field inspector and engineer that's been helped there uh we've been doing things where we are having a joint Aurora, they have been
going to Aurora's projects and doing check-ins. We really try to minimize as much as possible. What this does effect in >> what delay the extension of time project um there was several factors. I
mean it's it's construction on a used on a system that to be truthful with the asbuilt documentation and some of the other things that we've seen here there was some items that were uh not known they were either in the asbuilt documentation so when the
contracted up items were found there was different sections of water man that were an addition as well as some sections that were subtraction some items we thought weren't exactly at the same alignment so these variations typically add up at the end to always being where what we get in the contract
price doesn't always end up being what the contract. So those variations ultimately led to delays and I think um just some weather issues and things that come
and those types of things aren't put into that initial um timeline just to I mean you would think just with it being summer you would think whether it would be a part of you would include that in the the budgeting and how much it would cost. I guess I'm just
wondering >> a lot of times we're new to Lakes and we're learning how the lakes water system. So in some cases we have a lot of records and examples that we use from other projects to kind of estimates and on this one
lakes just the deviations from what the asel documentation was. So there work different different things having conversations all that just kind of adds up to being larger. Um
did Bolton Mink do the the water study for Pit Lakes last year or the year before? >> Correct. And wouldn't that include looking at the water system and like what would I guess I I would think that doing water study you'd become pretty
familiar with poly is it takes a high percentages so we aren't getting for lack term like individual locations so from a from a grid standpoint we look at your distribution from the the app
documentation your size volume metrics and we did things such as look at water consumption the demand that's needed that doesn't get into the level of detail to say like for example 110 you have this x number infrastructure number of valves those sort of things that are
in place. >> Okay. Um any other questions or things to discuss on the council side of things? >> I realize you guys don't control the construction process. you know, it's the county's project. It's their, you know,
timeline and their their work that got um extended. So, I don't think it's, you know, your the fault of you guys that this project is going longer than it should have gone. Um I mean, if you don't do the the work
listed here, who does? I mean, I don't think we have anyone who can be be the construction administrator on the project. So I'm not sure what our other options are if we don't have you guys do it who does it if we have that person.
>> If I can forgot to add this hour we estimate. So we would charge on to this however long it takes to complete the work. So with there being roughly a week left of work and we do have we did acrewue time obviously in submitting this uh just the leg of the
council. We did approve some time and I'm sitting on that and it's up to you in your decision whether it's not going to push that. We want it to be fair. So that $20,000 it could it could be 20,000 it could be less than that obviously as
I said we were trying to be very mindful of the fact that this is a like the exact amount of the progress completes >> approximately two weeks. I would actually know what the exact >> um would it make more sense to wait
until we get that or >> you'd like to wait for your final I wanted to bring to your attention and I don't be careless and short and say hey we don't want to be very
beginning of October I don't know first or second about this just so that >> Sure. Um so with the council leaning more towards maybe making a motion to approve I mean 20,000 as a max or just
waiting until um we get that actual figure and then discussing it at that point. If we don't approve the additional work, are you guys going to still do the work in good faith assuming we're going to pay you or do we need to approve it? Now, I assume you you would
and that you're I appreciate you being mindful of your time and trying to still do all the work that we are currently, like I said, we've just been minimizing. You can come like a couple hours for a day to check at critical
ventures document we need to document and uh they're up there also you have a great work staff director that are involved too. So between between all all those parties, you know, that's why we're going to
continue to do services and decide to to reverse basically. >> Well, we can understand the hesitancy as a council, we've been hit with a number of change orders and amenities.
Just keep jacking the prices up. >> I do put together. >> No. know, yeah, what's going on, then be surprised later. So, >> but yes, obviously being appreciative of all the the work you folks do, but just
being hesitant just considering the the cost and things like that. That's my line of questioning and things like that. But you coordinate with public works and public utilities regarding who would need to be here when and just what the cost would be with that. Um um so I think yeah waiting until we have
that figure before us and then paying it makes a little bit more sense to me just with the understanding that you do that work and then we get the bail afterward let you know. Um so the council would favor doing that. Um, so I guess the
motion would be is there a motion to um I guess deny the ask for the $20,000 at this point but wait for um the completion of the work from Bolton and Mink and then they'll provide us with that cost at that point. Is there a
motion for that? >> I'll make a motion. >> Motion councilman. Is there a second? hesitant. >> Second, >> I don't request that you guys watch the onsite time of your members that are out
here watching excavator to be here. [Music] So yeah, that goes into the piece while working with public [Music] has been very
dig in like the water and the sand. I haven't seen them on site until it's they're actually hooking up and doing something with our >> That's That's a good thing as opposed to you seeing trucks sometimes two on a project. >> Yeah. with people sitting in the cab all
day long >> and I heard people complain about this project on and on and on and people just standing there doing things. >> We have a motion and a second from council Java. All those in favor? >> I any opposed? Hearing none. Motion
carried. Um moving on to 11.3 uh Bolton Mink uh 110 665 request amendment number two. Speak to that again. So uh so
[Music] in front of you is a basically a updated um cost projected cost for the contract that reflects uh just some changes and some of the the individual milestone items that were
encountered. On the front you have a breakdown of where the specifically the items that were changes contract reasons and the second table one and two provides you a snapshot of 110 and 665
projection overall uh like a lot of construction projects with understand what's in the ground as they go through this what is construction variations construction projects. So both the one task and this project
has exhibited changes that ultimately have led to a change in the contract price. Uh these reasons were anything from like additional water removal to additional water management construction, additional fire removal installation,
additional water installation, sanitary storage connection, less valve excavation, additional and then top down. Where all these items come from is going through the project, we did like I said found out that they built
documentation in three different ways. Um when that documentation starts to vary from what it's a contract that means that sometimes required the contractor. So the line items kind of provide you the net differences. Overall we're seeing a project increase,000
on the one project along with a $70,000 increase on the county work 665 project. One thing I'd like to add is is during the project initially there was a left over looping option that by council earlier this year. that option were not
able to complete and light timeline. So that $42,000 that was not spent that comes back contract. So that will be completed with westtoer which is another agenda item for
you know rainers >> right >> across the street and then storm sewer. There will also be the expansion to Pine on West to 110 that also occur on the
west. >> So is that connection going for the west or are they going to have to dig the street out? >> So they will have to enter into the street portion of it. But one thing
that's been based off their schedule is a chip seal that will go over it in about two to three years. So as long as west is completed prior to that uh even though there's going to be softs into the into the it is going to become piece of
they can't become this section would be from west to 110 that I'm talking the drain line where that storm drain over three years away.
>> Yeah. >> Yeah. So under the west project 48 inated sewer that entire seed under the west project but not now the connection would be made
now like I said it's I'm just concerned that once they finish off 665 now next year they can go back and cut it >> yes they they chased out of the intersections 65.
So we have tie in points that are not going to go into the intersection for road 65. That's for water main sanitary sewer and how about on west over 110 on west over 110 that was that looting project uh due
to time schedule where carnival were not able to get final. So that project was uh wasn't able to be completed for schedule. So that will have to go into the intersection partially, but the
county is doing a chip seal on 110 in a couple years. And so that will ultimately >> Yeah, you said that. Uh any other questions for Jake or any further discussion um regarding this amendment? >> Is that bond? So see where it says bond
information? Is that to help pay for some of this project or is that just our financing piece? So uh for that we've been changing some information but it sounds like the
project does have I apologize I do not know what that value is but I think that was something that was going to be discussed that is public and I will say this again you know on typical projects that are done just by
the city without having like a county or federal other state agency involvement A lot of times you install allowances on these projects have like contingency. On this one we had talk with the county early on about installing an allowance and that's something that could not happen federal funding. So we have had
some conversation who get an allowance to allow work when the project has modifications or additional highlighted on one of these forms. It says contingency $43,38. So, I don't know if that's the amount we're talking about, but there is a
contingency line for 43,000 here. >> I don't not going to change the two numbers, right? the 70,000 and the 31, you know, aren't gonna they're gonna still be what we need to compensate for. Great. Again, similar to
Megan, my engineer on second [Music] day [Music] in the trench was abandoned
like the water. Unfortunately, that's we're trying to look into that. So, but at the end of the day, this concert Uh, any other questions for Jake or any further discussion? Um, sounds like things that were needed
to be done. Um, work has been done so I guess I don't have anything on my end. Um, amendment as well as for additional cost incurred. uh between row 65 and 110 totaling amount of 102,000
$545 knowing that we already have the 33,000 of it that they didn't use. That helps offset it a little bit. still a large large number but work that has to be done and hopefully
NE maybe has some information on other funding options but I'll make a motion to approve it and finish the project motion for councelor Rams is there a second >> we have a second from all in favor I any
opposed hearing none motion carried um thank you Jake um yeah thank you for all the hard you and the folks at Bing do don't mean to give you a hard time but just have questions I want to make sure they get answered. So, thank you. >> That's part of your community.
So, if you ever have any questions on anything, >> awesome. All right. Thank you, Jake. Um, moving along to 11.4 4 resolution 2025 XXX settling or setting the part-time
temporary and seasonal wages. Um so I have a note here that um preliminary budget included a 7% increase for all employees. Um but I guess on my end I would recommend just tableabling it until we have um we can talk to Dean and just confirm that that
was included in the budget rather than approving a 7% increase for seasonal employees and then that not having been included in the budget. Um, so I guess I would move to to table it then just knowing what some of the folks make in White Lakes for these part-time
positions and in other places and I think we can discuss if there wants to be an increase we can talk about um that increase maybe not necessarily being seven but I guess I would table it. Is everybody
okay with tableling that? >> Yeah. >> All right. So table 11.4 moving on to 11.5 resolution 2025031 authorization to seek local road program um funding for the reconstruction of
West. Um this is something that you've been working with Dean on Jake. Um just getting funding for the West over project. >> Correct. Um if it means absent absent but so local program is a state
program that provides funds up to $1.5 million. So what we're looking at doing is a the application is currently openly member board and this is an application that you uh as you work through court you typically develop your need by
construction estimates. I provided dean the cost of the west reconstruction with contingencies along with fees and permits that we required such as equipments other items like that. So uh this application will go in uh Eric
Fstrom from the county is providing a letter of recommendation in junction with us. So you'll have support from the county on this application. Uh overall it's our opinion that we think this grant we have a decent chance of success specifically as uh just the history onto
it being evaluated by FEMA prior by very some failures along with the fact that it is between current two current projects investing. So all this being said it seems like it'
be a fair application. One thing I would caution is that uh with changes in the legislator and gone on recently this uh the funding has been cut by a third $21 million available. But even that means
that it's like will be a very good grant application. So Dean is working on preparing that in the county and we are awesome. Well, yeah, thank you for providing that information being done. So, it's really
um so this yeah resolution would allow the city to look at getting some funding for that reconstruction project which I think would be good to get some funding rather than us paying everything. Um any further discussion or questions
um regarding this resolution? Hearing none, I will ask for a motion to approve resolution 202501, authorization to seek local road improvement program funding uh for the reconstruction of West. >> So we have a motion from Java. Is there
a second? Second from Ecman. All those in favor I. Any opposed? Hearing none. Motion carried. Moving on to 11.6 Six Fakes Water Carnival waiver of fees request for the use of the multi-purpose room um at the arena for um the November
15th, 2025 fundraiser. [Music] Dan Darbo will send us letter requesting that from Andrew for fundraiser including Burger Fry, Craft
Bear, and then bingo on the 15th of November. Um any questions or discussion regarding that request? Anything to add from you Sher for that or? >> No, I resigned from the water committee
this year. So I am liable to the committee. It's been 20 years. But I I know we did this a few years back. Um and it was a good success. We had um the craft fair all day with the burger fry going on and then we had bingo and burgers into the evening. So,
it was a a good fundraiser and they're going to try it again. >> Yeah. As Nancy had brought up earlier, getting some people into town for some activities is a good thing, not just for the arena, but for the surrounding businesses.
So, um is there a motion to approve um the request for the wave waiver of fees for the arena and fitness room on November 15th? Um, councelor Ecman. Is there a second?
>> Also, we have a second from councelor Jarala. All those in favor? >> I. Any opposed? >> Hearing none. Motion carried. Moving on to 11.7 quality flow quote for the rehab of number one lift station. Um,
public utilities director speak to that. >> Yeah. So like I touched on a little bit earlier we've been trying to quite uh we had it in the budget to get it completely rebuilt next year and we were working on getting into rebuild. Unfortunately,
we had a very cap failure where our one pump that was working. We had a second pump that was kind of intermittent. Uh they both completely went out on us. Uh so I have on Saturday I had a couple quality flow and have an
emergency run up here from uh I can't remember. Um, and they so what they did was they pulled our two oil pumps out. Um, I thought I gave some pictures and put them in here, but they were in pretty
terrible shape. Uh, some of the the claws that clip onto the seat down at the bottom of the web were noted. Um, one of the seats for one of the pumps and the pump actually down in the web
station is um very bad uh deteriorated state where you uh so right now we have two uh new pumps that are borrows that we're borrowing right now. Those are quality pumps that they are lending
us in that location to get us by for now. Um, even with the new pumps in where the one that has a bad seat with the plumbing is we call it blind. So even when it pumps it's it's not pumping efficiency water down below while it's
trying to pump. Um, those new ones have been put in. We've had through that station for high levels. We've been monitoring it quite a bit. Um the cost of rebuilding our old pumps we
said would be as much if not more as buying two pumps. They were in such bad state and um and performing as well as I believe some of the pictures show is in pretty deteriorated and need of reconstruction.
Um I do believe we have the money in our infrastructure budget for it. However, it's going to put us probably could potentially put us in a bind if we have multiple breaks before
we kind of go. However, this is something that is I don't see a way around it according to his I had a couple different. So if we have them instead of just getting you gave us a goal for just
doing the tumor pumps put in there without rehabing and resation um that would I believe right around the same cost of 29,000. Um but we stay with 4500 if we can have them come up in one trip and do the
entire rehab which would be $44,253. Otherwise, um we have to have them come back to rehab the lift station which like I said very efficiently
more than like Any other questions on that? >> Um, so the most cost effective thing they think at this point is purchasing um this for the 44,000. >> Yes.
>> And then yeah, bring more cost. They have to keep running up here to check those temporary ones. And >> yeah, >> if we have it within the budget now, um, then it makes sense to buy it. But just with the understanding that there are some, um, main breaks and all different
types of things that I think in December, you never know. Usually usually, those are ones we
you know your cost for me don't I don't think if you have a dumb question for you got two line items on this quote first one is in the upper segment KSV upper guide rail
bracket Huawei. What is that? It's a good question. >> There's another one down there in the bottom one, too. >> See, maybe that's the name brand. >> Okay. I think I just
>> Well, KSP is the name brand, but maybe that's their model or I I don't know. I said, >> so I guess on my end, if we have the funds for it and it's something that we need and it'll be kind of I mean a cost saver, we just do it now rather than
kicking it down the road and that more cost adding on to something that we'll have to do anyways. I mean, >> right. >> Yeah. So yeah, I mean, yeah, with Josh's recommendation and then just hearing about it makes sense to purchase
this. Now, is there any other further discussion or questions for this? Um hearing none, um I ask a motion to approve the purchase of approve the quote um provided by
>> 44. >> Yeah, the $44,53 for um yeah, the quote we were provided from. Um we have a motion from councelor Sherval. Is there a second? >> Second. We have a second from councelor
Grahams. All those in favor? by it. Any opposed? Hearing none. Motion carried. Moving on to 11.8. Uh recommendation by the planning commission um to appoint Leslie Sale to
fill the current vacancy on this. The planning commission obviously must have did interviews um and through those interviews they're recommending um the appointing of Leslie S. Um, so any
questions or discussion regarding that? >> Hearing none, I'll ask for a motion to this sale to fill the vacancy. >> We'll make that motion. >> Councelor Rams is our second councelor Ecman. All those in favor?
>> Any opposed? Motion carried. Moving on to 11.9 uh recommendation to hire part-time season and phone operators and do you mind speaking a little bit to this Tammy? Did you see or get the applications or
>> um um we accept Betsy and I accepted some as they came in? Um I'm assuming the number that he's putting down to hire there's six of them down is partially because um it's scheduling. Um sometimes I think one of them KT actually goes away for a month or two in
the winter now. >> Yes. I' I'd spoken to director Peterson and he had mentioned um like hiring all these folks knowing that not all of them will be working at the same time obviously but some will be here during certain times and some won't be. So it's just a matter of scheduling.
>> Scheduling I think more than anything. Yeah. Um, but beyond that, I haven't talked to up. Yeah. >> Oh, yeah. He must have went over the applications. I don't think it includes
interviews. >> Is that how it worked for you, Joe, with the parks and perhaps? You just put in an application and then you have to interview. I don't think they have. >> They haven't in the past.
>> So, yeah, whatever the process is. Yeah, he's making the recommendation to hire these six folks. So, uh Chris Freeland, Wayade West, Gary Brando, Ken Obi, Steven Peterson senior, and Mark Mitchell for the part-time seasonal.
Is there any questions or discussion regarding that? Hearing none, I'll ask for a motion to um approve um the offer of the part-time seasonal offer the positions to those folks that I have listed um just pending
I guess whatever sort of they have to do for that hiring processes for that. But >> yeah, this for the part-timers it's pretty easy in these roles. It's just the paperwork >> the completion of the paper. So is there a motion um to approve those folks?
>> I'll make a motion. Motion from Ecman, second from councelor Jerbla. All those in favor. >> All motion carried. Moving on to 11.10. We're almost to the
end. Um Mark's grade or max grade application number 12 for $255,46511. were provided with that result like the ones we've previously gotten um
from grade 80% completed but I was trying to see if there was anything on here about you know budgeted amount and what amount we're at and I don't see that on here but that's something Dean can look I don't
see brought it up we were on schedule so I see that information on this um state request, but I see that we're 80% complete. So hopefully we're we're getting close. Any other further discussion or questions regarding this? Like I said,
it looks a lot like the previous ones we've got. So almost done with the project, which is good. Uh, is there a motion to um approve that pay application number 12? >> Motion from council ecman. Is there a second?
>> A second. >> Second from councelor Grahams. All those in favor? >> I hear none. Motion carried. 11.11 read up of unflected.
Do you know much about this town? >> An awful lot. I've heard Betsy talk about it a little bit. Mutters Market, of course, that 13,000 is unpaid garbage bags from when they were still open. It was turned over to collections with no success. And we aren't we can't assess
that to their property taxes. We can assess utilities and like light, but we can't assess unpaid garbage bags. If I remember right with that collections, they would take a piece of what we got, right? >> Yeah, they take a percentage. Yeah,
>> I'm not sure what it is. >> I think it's a not a large percentage, but I think it I thought it was around like 30%. >> I remember it being Yeah, >> it's been a while since we >> sent that to collections, but too bad they weren't able to do that.
>> Yeah, yeah, it's not incurring a ton of cost because we had them do it weren't successful. Um then some light charges was tax forfeited so I'm able to assess that and some more light charges um
owner deceased was foreclosed on so I'm able to assess that so all these I guess make sense to write off um any other further discussion um or questions for um the approval of writing off um these uncollected accounts
The other two individual ones are a small amount and if we can't assess them to their tax ro I mean there's no way to recoup them especially when one of the owners is deceased and daughter's market is no longer in business I'm not yeah don't know consider that a donation to
help them stay in business while they were here and >> washer question are are you aware of with Mud's market with the collections are they able go after the owners or just strictly the
>> Well, if they if they're a corporation, then it's just the corporation, not the individual. >> So, if they were a mother's market corporation, then they can't go over any individual owners. That's why they incorporate to protect their individual >> individual assets.
I guess just for cur curiosity sake, Joel, um what generally do people do if they send something collections and nothing happens because of that? >> Well, you said well If we wanted to be included in their
bankruptcy, if they don't list us as one of their debts, how do you go about being added to their >> Okay. Yeah. I'm not sure when they file. >> Would would we incur cost if we went through that process? I think at this
point just writing it off. We put a lot of time. >> Even if you win a judgment in bankruptcy, there's no guarantee you're ever going to get it, >> right? >> Did that with Water Carnival. We sued someone for breach of contract. We won. You never got money. I mean, if they don't have it, they don't have it.
you're never getting it. >> So >> I think at this point just talking >> up the books if you know you're not gonna get it. So >> yeah, unfortunate and wish things would have went better for for us and them but unfortunately
any other questions or discussion with this piece hearing none, I'll ask for a motion to write out those uncollected accounts. I'll make that motion. Is there a second? Second from councelor Jarl. All those in
favor? I. Any opposed? I think Joel said she >> Yeah. Okay. So motion. Um then moving on to the last piece of the agenda. uh personnel committee candidate recommendation for water wastewater position. Um I can speak to it. Do you
want to speak to it? I can it doesn't um so we interviewed what three candidates um three qualified candidates all experienced in the public um our decision. Um but just based on the answers that were provided and the
applications um we felt that the best candidate for the position would be Kyle Level. Um yeah, that's kind of the gist of it. He has um experience working in um public utilities u in another city. Um other um
experience that would help him on the job too. Had good answers to the questions. Application was impressive. Um so yeah, we felt that the best person for the position would be Kyle. So >> necessary. So
>> he doesn't hold the direct like water wastewater licensing. However, with the state he can work under my licenses and our facilities for a year and then he's eligible to take his exams to get his licenses. Um that
also being said they would have qualifications for either the licenses or we need to get within 18 months. So he needs location but he does have a lot of experience in the field
and more so >> he's aware if he doesn't get it then >> yeah no but I'm just I'm assuming that it's all all >> the rural water we are water association Um, and they have because this is
becoming a thing over a lot of water operators, licensed water operators out there. So, it's getting harder and harder for cities to get. So, now the rural water association offers an apprenticeship program that will help train him on our facility and
on water wastewater stuff and help him expedite getting. Okay. any other questions or comments for that. Um hearing none, um I'll ask for a motion to uh approve um the
recommendation to hire Kyle Level for the water wastewater position just pending him the completing of all the necessary like drug testing and things. >> We have a motion from councelor Jarla. Is there a second? Second from councelor Ecman. All those in favor?
>> I I any opposed? Hearing none. Motion carried. And then moving on to journ. Is there a motion for that? >> Motion counc second from I. Any opposed? Hearing none. Motion carried.
>> All right. Thank you.