All right, I will call the Hoy Lake City Council meeting for Tuesday, February 10th, uh, to order. Roll call, please. >> Councilors Grahams >> here. >> Jarvala >> here. Ecman >> here. >> Mat is absent tonight. Um, Mayor Scott
>> here. >> We have a corum. Mayor. >> All right. Please stand for the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under
God, indivisible, with liberty and justice for all. >> All righty, moving along. Uh the consent agenda. Has everybody had a chance to read through that? Any questions or comments?
Hearing nothing. I'll ask for a motion to approve the consent agenda as presented. >> So moved. >> Motion from councelor Jarba. Is there a second? >> I'll second. >> Second from councelor Ecman. All those in favor? >> I. Any opposed?
Hearing none. Motion carried. Uh moving along to the guest and citizens forum. Um we have Sarah from Bolton and Mink uh to go go over the public engagement plan review. Um, so yeah, whenever you're ready, um, we have our podium up there. Um, so yeah, free to
>> and it's 5.1 in your packet if you >> Looks like everybody has >> Does everybody have >> They do. >> Well, uh, good evening everyone. Um, so, uh, you guys are you guys know me, this is Sarah Swedber. Uh so she's with our planning planning group and she came up
here to kind of provide some contacts and walk through the uh public engagement plan and as you as you may recall so uh a few uh meetings back we did talk about how Bolton Bank was pulling together an engagement plan to ultimately provide some emphasis for
seeking funding but also for having conversation in the local community on what the project is and some of the strengths of what we're looking to do and also provide some breakouts of the different media packs. packages along with publications that can be pulled together. So, tonight kind of what we'd like to do is have some dialogue.
Sarah's going to present on the plan and uh so feel free to review that plan and we'd be looking for some feedback on which aspects of the plan you guys prefer to proceed with and we'd be looking just to kind of move this forward over the next uh six months. >> Um mayor, members of the council, again,
thanks for having me tonight. Um, as Jake mentioned, uh, in front of you is the public engagement plan that we've put together as a draft, um, for feedback in relation to the East Range Water Board White Lakes integration. Um,
the document's several pages long. I'm not going to spend a whole lot of time going in detail page by page. I think the big thing I want you to know is that there's details in there. to start with some project overview, some kind of goals in relation to what do we want this public engagement to do for us. Um,
as we were putting this plan together, I like to think of some of these first pages as really our kind of showing our work as if we were doing like a math problem, right? To show you that, you know, we're thinking about the community's demographics. We're thinking about who are our key stakeholders as we're putting this engagement plan
together. So, all of those details are there for you. Um, primarily I'm looking at like page two and three. Um, at the bottom of page three, we start to get into some of those engagement strategies. Um, moving on to page four as well. These are more details, right?
If you want to look back and remember what some of our conversation was. I'm going to keep moving us through because I want to get to the last page of this for us. Um, and same thing for communication and and promotion activities. The thing I want us to actually spend
the most time on today is the very last page of the package, uh, which starts on page 11 and is titled appendix D. This is just a really nice way to look at this plan in in summary form. So that's
where I want to start us. Um, we would propose that we have what I call a project team. It might just be us and staff having that iterative feedback opportunity to make sure we're always on track, that we're thinking about what we're communicating, we're, you know,
engaging together and making sure we're responsive as as various needs come up throughout the project. Um, and then we really get into the meat of what this engagement would be. So we want to communicate um to funders to
legislators to our other various stakeholders and to our residents about the importance of this project and the need for funding. So our first uh activity is to set up a project website so we can just have that online presence and that that base landing page that
folks can go back to. We can always store, you know, various documents, various posters and things that we put together, media updates, articles, those kind of things. Really just our kind of our landing page easily integrated with
the city's website that we already have, right? It would really be an extension of that. Um, then we talk about some various communication channels that we'd like to leverage. So we would throughout the life of this communication plan, we
would communicate um through some newspaper articles. Those are really easily um written in a way that can be shared through lots of different channels, whether that's through an email or the local newspaper. Maybe there's a newsletter that goes out um lots of different ways that that article
language can be used um and coupled with some graphics. Again, that can either be emailed out, used on social media, used on that project website, right? just ways to provide updates throughout the project. Um, we have a couple events built into
the calendar of activities. Right now, I'm less married to the frequency and exactly when they're going to happen and more that, you know, we're talking about a mix of online communication and a mix of in-person communication. And we think that the ribbon cutting of the water
treatment plant is a really great opportunity to bring those stakeholders together, especially those funders, especially those legislators, right? Both thank them for the funding so far to get this project started and then also talk about what the next needs are
for that quite lakes integration piece. Um, and so a lot of the materials that we're thinking about putting together right away would really support that event. Again, these are materials that could be repurposed at lots of other events in the future, but really making
sure that they're ready for that ribbon cutting event. Um, and those different materials would be things like the videos, the project posters, um, some one pagers and table tents, things that can really help tell
the story of White Lakes. Um, and so those videos would be a way to engage folks to really tell kind of resident stories and their experience um, with water in town. >> Excuse me. >> Yeah. >> Table tents. Are you talking like the
flipboards? >> Yeah, actually um, the table tent piece is something that we found really successful in other communities. And that's just like those triangle table tents that you might see at a coffee shop or at a table at a restaurant or a bar. just places where people some of
the challenge of engaging residents, right, is just meeting them where they're at. And so we tend to find that things like the table tents and and one pagers can be really helpful when we just have them in community spaces. Um, and those are really going to point people to the website. They're going to
have a very highlevel summary of what do I need to know? what's going to grab a resident's uh attention to get them interested and and informed about the project in a way that you know maybe not everybody looks at the city's social
media or is going to find the the website on their own, right? So, it's a way to get that message out more. And then I think at the ribbon cutting event when you're talking about like those big flip charts and things, right? We would focus on some project posters. So these
would be, you know, 20 by 30 posters sitting on a tripod that would again really tell the story um of why this quite lakes project in particular is is important and needed, right? It would focus on a variety of of different
pieces of that story, some data pieces, some story pieces, right? And just what we're trying to do, how much funding is needed, right? Communicating those kind of kind of pieces of information. again, when we're at that at an event like that ribbon cutting where we're bringing
together those legislators and other folks that that want to know those those big highlight points, right? Um so that is let's see I want to make sure I don't miss anything on page 11. Um, we would also envision, right,
dependent on who all attends that ribbon cutting event. Again, staying in touch with the city and the project and how those things are going, um, we would also build in here one extra in-person stakeholder event. Maybe it's an opportunity to invite people back to the
water plant for another tour or those that weren't able to make it. This one, I think, might actually happen later than fall 2026. It might it might happen in 2027 even. Um but we want that kind of multiple opportunities to gather
folks dependent on how some of this is received and how funding applications go, right? And and some of those things. So we want to have that flexibility built in to be ready for those type of events. Um a couple last things. So um I'm on
the at the top of page 12 now. So, uh, popup events. We find pop-ups to be really helpful, especially again when we're reaching those residents who are out and about where they might already be, right? So, whether that's the the library um or at
the water carnival or or otherwise, right? These events we would love feedback on, right? if there's other events that pop up, but these pop-up events um we've built three into the proposal and these we would bring again those one pagers, the project posters.
This is really just another way to connect and engage with residents about the project. Um the last idea on here that we've built into the scope is the water quality diarama. So, a way to have some kind of physical visual things
about the water quality um water source um visual and and live and in person in front of us, right? So, we'd build a few different things that would come again around to us with in-person events. So, whether that's the pop-ups or the ribbon cutting, those type of events to really
help paint the picture and and tell the story. So, that's the the general scope. Again, like Jake said, we would love feedback if there's initial reactions to this, things that you don't think would work well in the community or something that you think is missing. This is all
scope that's built into the project itself. So, there's no additional financial ask with any of this. We've built it all encompassing into that project, but wanted that opportunity for feedback from the council um on these ideas.
before we get started. >> Um, yeah, I think it's smart to do like a shotgun approach to different whether it be in person, at events, not at events, um, online. I think, yeah, there's lots of good different variety of things here. >> Um, just making sure that people are
kept informed. And then a big piece getting the the funders, the legislators to um, know why it's important. So, this is Yeah, I think there's a lot of good stuff here. Um, that's all I've got. Um, yeah, thank
you, Sarah. Is there any other questions or comments for her before she hits the road? Um, but then we have I'm sure your contact information for sure, Jake's. So then if we have ideas or things that pop
up, questions in the future, we can get a hold of you guys. >> Absolutely. We wanted to reiterate too is at any point in time you guys review this plan this plan if something comes up obviously this is a plan that's been developed over the next year right as you go on the journey of soliciting
funds for the project and helping explain the rationale behind it. So getting in touch with us at any point in time you have an idea like modify or additional popup or something we more than happy to have that conversation
help any way we can. So >> yeah, absolutely. And then I think for next steps, the thing that uh we talked about earlier today is I think the the immediate first step is to get that website built out and up and running. Um and then to start crafting the material so that we can be ready for that summer
ribbon cutting um event. So we'll have some of those various activities that we talked about prepared for that. And there'll be opportunities for additional feedback on all of those materials as they're created. >> Sounds good. >> All right. Thank you. Thank you. >> Thank you.
>> All right. Moving along with the guests and citizens forum. Is there anybody else that wishes to say anything or any questions? Nothing. We will move right along to reports from city staff. Uh city administrator Wyberg.
>> Okay. Mayors. Um so we you guys approved the camera purchases last week or a couple meetings ago. Uh they already started arriving. So there um three boxes showed four boxes showed up yesterday and some more down in the PD. So we're looking forward to that. Uh the auditors are offsite now and they're
doing a different town. So we kind of a little bit of a reprieve right now as far as the information requests. Um applications for the assistant clerk uh has closed. We got six qualified applications to review. So we'll be
setting up interviews here shortly this week hopefully. And we met with Senator Hoffchild today, I'm sure you're going to expand on. And we reviewed all the projects, the big projects coming up, and then Brandon took him down, Meritt took him down for a tour of the arena and the water treatment plant you can
talk about. And that's what I have. >> All right. Thank you. Moving along to public works, Director Sninger. >> Yeah. So, for the last couple weeks at uh public works, we've been with the obvious slow snow season, we've uh been
taking that advantage of that time to do some remodeling in our office and lunchroom space down at the city garage. Um that building was built in ' 82 and some of the sheetrock is cracked and deteriorated, etc. So, uh I've got a couple guys on my staff that are pretty
handy with that. So, we fixed all that, uh repainted, uh put up some new trim, etc. So, we're getting all that back into shape, as well as the EMS building. Um, the EMS building has these style 2x
two carpet tiles in the meeting room. And that building has flooded several times in the past. We hope that's now resolved with the uh rain gutters and drainage system we put around the building. But in the meantime, the adhesive for those tiles has slowly been
letting loose. And there's about 500 tiles in that space and I would say 70% of them are curling and letting loose. Um, we've tried a few different adhesives trying to get them to go back down. Not having much success. Uh, spoke
to another flooring contractor yesterday or the day before. They gave us one last ditch effort to try. If we're successful, we'll finish doing that and get them secured back down cuz they look relatively nice. they just won't stick. Um, but if they don't, I think we're
going to have to uh strip the floor and and go with new tiles and then I'll be seeking bids on on a new floor for that building. And that's all I got other than agenda items. >> Sounds good. Thank you.
>> Uh, moving along to city attorney Lewiki. >> Uh, thanks, Mayor. I don't have any report this evening. >> Sounds good. Thank you. Uh, moving on to reports from elected officials. Councelor Grahams. >> Um, just a brief report from the chamber. We wrapped up our year-end um,
accounting and tallying up all our donations and it looks like we gave just over $86,000 out to the community. So, that's between city projects, Msabi school, whether it's booster clubs, sporting events, um, just different activities they have and scholarships.
And then also just some local East Range programming, Msabi Fit and Cancer Society, food shelf, things like that. So that was our total for the year, 86,000. So yeah, it's good. >> All right. Thank you and thank you to the chamber for all their work. Um,
Councelor Jar. All right. Um, on the third of the month, the technical committee for the new uh water system met here at city hall. We talked about storage options. Um, scenario four if
you recall was the one we chose. Uh, cost effective was the basic reason for that. It means maintaining the uh, standpipe. They also covered uh, the topographical survey for the water line
coming from Aurora. Uh, subsurface geological investigations got to be done. Um, we've got a review design schedule. Um, we were supposed to see plans by the end of January, maybe end of February here
for that. I presume that's still in the works. And after the meeting, uh, we were contacted by Jake from Bolton and Mink, uh, referring the technical committee choices scenario 4, which does keep that standpipe. They're concerned
with the condition of the base of the stand pipe. They had a recent underwater ROV review the inside of the tank. Everything turned out good, but because of sludge on the bottom of the I shouldn't call it sludge, basically mud on the bottom of the tank, they couldn't
review the tank bottom. And an inspection would provide info on the future lifespan of that standpipe, which would help in the decision as to whether keeping it or putting a new uh in ground or above ground storage tank for there.
They would need to have the tank drained and cleaned and to accomplish that interior inspection. The bottom would have to be hosed clean. And they were asking is if an SOP exists for draining and cleaning the tank. I don't know if Ken knows if there's one out there.
>> We have not found one. >> How long it would take. Um there's I mean the fire department would have to be notified that the system was down so that you know they would beware to call in mutual aid for water supply while that was being cleaned out and they were
wondering if there was a preferred timeline when it could be done and would have to be done of course in the spring at or above 32 degrees. So that's one of the options and apparently Dean and Jake discussed possibility of ultrasound. They're supposed to look into the cost
of that, which can run expensive, but it'll get you an idea of what shape the bottom of that tank is in after all these years. So, that's where we're at with the water system. It's all I got. >> Sounds that that tank was inspected in 2019. At that time, there was 2 in of
silt on the bottom then as well. So, I don't know when that or if that bottom's ever been inspected. So, I think it behooves you to not have it inspected at least every 25 years. Yeah. Well, it's it'll determine whether it's a keeper or not.
>> Um, yeah. Thanks for the update there. Uh, Councelor Ecman. >> Um, Councelor Jarville and I just came back from the um PD meeting.
Sorry. Um, and they were talking about I missed the meeting last week, but they're talking about merging with Babbbit. So, there's kind of talks about that. There's a proposal, I guess. I missed that meeting. So, not real sure where we are with that, but that's about
it. >> So, >> just just to add to that, Abbott was here. We discussed some different options and the last decision made was they were supposed to go back fire chief or police chief I mean told
me he wasn't interested but they were supposed to go back and meet the city council and they are on the agenda Jordan said it was tonight possibly >> yes >> right >> they are on the agenda to meet with council to determine whether or not they
want to divide two fire police department rather All right. Yeah, we'll wait for further discussions and updates from you folks to see where where that goes. Um, councelor Mat isn't here tonight, so update from me. Um, nothing major. Um,
like city administrator Wyberg had mentioned. Um, Senator Hoschild came and visited today. Uh Dean and I had provided him um with some city updates and talked about kind of past, current, and future projects um that are coming up. Um for those who might know or not
know, um he'd helped secure some funding for us to complete the arena project. Um so uh we took him down there. Bucky gave us um a little tour uh just to show kind of what was done with the updates recently. Um then we took him over to
the water treatment plant. Um Josh gave us a tour over there um and then talked with him about our next big project um which is hooking up with Aurora and the town of White in that um East Range Water project. Um and then just kind of
just talked with him about the importance of um getting support from him and then the legislature um because that's important for securing funding and being uh able to get that project done. Uh so thank you to him for visiting and all of his help with uh
things he's helped with so far. Um and then thanks to Bucky, Josh, and Dean for um helping with tours and um providing updates. So >> no, you saw our old one. I figured it would be nice to to see how kind of old
and kind of decrepit it is. um it's getting the job done now, but um in the years coming um obviously um it's kind of getting older, so we need to make sure we get um this project funded and
completed. So yeah, that was um really the only big update from me. So we will move on to old business starting with 10.1, the 2026 golf course agreement. Um we've reviewed it at the past few meetings. um
provided input to Dean on that um provided suggestions on changes and things like that. So he he made those changes um anything you want to add to the stuff you've added or whatever Dean I expanded number 12 back out as
requested by the mayor and Dan provided a list of who owns what inside the clubhouse. Lucky and and um Wade went through it and uh said it was accurate. So, I'll probably
at some point I'll reformalize this and type it up in a little nicer format and attach it to the clubhouse agreement if you guys and I did change it back to a one-year term, so it should be accurate as far as the changes you recommended. Um, reading through this most updated
one, I thought it looked good. Um, does anybody on the council have anything to add? Any changes they would recommend or questions or anything? Oh, just on the equipment list I see attached it says Dan Darbo and Jenna. I mean, are they doing is that just cuz he
bought equipment when he ran it? They're not doing it together, are they? Like the lease is just with Jenna, right? >> Not a joint lease. Okay. I just wanted to make sure. >> I think Jenna owns some of her own stuff. I'm not 100% up to speed on that, but that's why I had Wade look at it or Bucky look at it. >> Okay. And then in talking with Bucky
too, um Dan's still going to be out there helping Jenna like he did last year. So, um yeah, Jenna's the only one on kind of this agreement, but Okay. >> I think informally he's going to be helping her out up there. >> So, she's the only formal le then,
>> right? Yep. So, like last year, um she was the only formal um leie. Um, anything on your end, um, Joel with this kind of hopefully final? >> Looks looks good.
>> Perfect. Thank you. >> All right. Any other comments or questions? Hearing none, I will ask for a motion to um approve the 2026 clubhouse agreement. >> Make that motion. >> Motion from councelor Grahams. Is there a second?
>> A second. >> Second from councelor Ecman. All those in favor? >> I. Any opposed? >> Hearing? None. Motion carried. Moving on to 10.2, uh, Verizon land lease agreement. Um, again, we've looked through this before.
Um, it's been a while since we've looked at it. Um, what what were we what was the final thing that we >> the dollar amount? Yeah. >> So, we we countered back from their initial offer $500 a month, the860 or $850, and they accepted that offer. So,
and it's built in here now. So, the city would get $10,200 annually uh with a 2% um increase annually for the next 5 years of the contract. So, >> and be renegotiated then. >> Yeah.
So, they they met they met your number and um they actually had an environmental guy out here last week uh took a site survey and obviously this isn't agreed upon yet, but they they look took a look around and as everybody knows this top or maybe they don't know. So, this is a Verizon cell tower that's
going to get installed if approved up near the existing tower that's outside of town here, the AT&T tower. So, And I didn't see anything different in there unless Joel something jumped out at Joel there's a question.
Uh yeah Joel I I don't have anything further on on the agreement itself. I think it looks good. Um, you know, there's uh there's a few titling things in there that uh I think we need to be
aware of for the future. Uh there's no mortgage on this property right now. There's some language in there that addresses that. I'm okay with that language um as it applies to this deal. I just wouldn't want it to be uh applied to any future ones that might have an issue on it. There's some other things
too that I looked at it. It looks good from my perspective. >> Okay, sounds good. It's important. Um, we got the people with the big brains reading through this. Um, I read through it. Um, I don't have much of a legal sense with things. Um, but from just my
lay person reading of it, I think it looked good. So, as long as Joel thinks it looks good, um, that's the most important thing. Um, and then this would go, like Dean had said, next to the existing tower. Um, and we talked about this already. didn't see anything that
um with the the the one that's already there any sort of like >> I did not see anything saying that there can't be another tower or whatever. So, any other comments or questions um regarding this land lease agreement?
Um yeah, I'm happy to hear that they were um bumped up the dollar amount and then yeah, we'll be getting 10,000 extra dollars um each year more than or it'll be going up, right? >> 2% >> 2% annually. >> Yeah. >> And that's the current agreement we have
with the other cell tower as well or >> it's just right now it just lives in the it gets as franchise fees as income. It gets required as income but then it's just in the general fund. >> Okay. And that'll start this year as soon as we sign the agreement. And do they prorate >> to confirm that? I would think so, but
>> if we don't sign March, does it prorrate that? >> Yeah. >> Annual fee >> because in theory this has nothing to do with the power, but it technically does a so should be coming in fairly soon. >> All right. Any other comments or questions?
Um hearing none, I will ask for a motion to approve the Verizon land lease agreement. >> So moved. >> Motion from councelor Jarla. Is there a second? >> I'll second. >> Second from councelor Grahams. All those in favor? >> I. Any opposed?
>> Hearing none. Motion carried. Um moving on to the final piece of old business. Um 10.3 Bolton Mink. Um construction manager at risk. Um Jake, do you mind um coming to the podium and just kind of speaking to this? We talked
about this a while ago already. Um but it'd be good to just get a um refresher on kind of what it is uh and then recommendations on it. Um and then Yeah, >> absolutely, Mayor. So, uh last time we talked about the construction manager at
risk contract was uh probably late last year. And to kind of bring everybody up to speed is we've had some further discussions in the technical committee. Talk about bringing on a construction manager partner through a construction manager at risk proh process to effectively leverage their ability to do
some cost modeling and look at getting a construction manager on board with the project, help with some of the funding uh approaches and really dial in a cost long term that we can leverage um as this goes through several funding cycles. And this project will is it's
seeking funding is likely going to go on for a couple of years. So, uh that's the stage that we're at right now is with the design plans being roughly 60% as that will be submitted in the next week or so. Uh bringing a construction manager on in the next month or so will allow them to or starting the process,
let me say it this way, over the next month and to two months would allow them to get into the plans as well. uh complete some of that value engineering that's valuable as part of that contract and then start estimating uh some of the current project layout and designs and then if we need to tailor that they can
help with some of those cost reduction measures we can talk with them about foundation system is this better versus this sort of setup those sort of conversations can start to be had um so I think where we're at is is the conversation with the technical committee is is revisiting this
conversation and seeing if uh if the the council is is maybe eager or interested in moving that process forward. And what that process looks like is we would start to solicit uh and develop documentation for for bidding to uh entities professions that are
construction manager based and then conducting interviews with the city. So we can lay out that that format with the city, work with you guys on developing those documents and then start to solicit bids from construction managers, conduct those interviews um and work through that that process. It takes
about uh a couple of months month to two months to get a construction manager on board by the time you complete the interviews and conduct everything else. So um and then yeah coming out of that technical meeting it was the recommendation of them to go with this
um construction manager um and that would be um utility director Benda myself councelor Jarba Dean and then um a couple of folks from Bolton and Mink. So, um, any comments, anything to add to that, Dave or Dean?
>> I think the the grand scope of this project is significantly large enough that this position will end up saving money on the back end if we get them on board soon enough. And overall in the 23 million, $26 million project, this is kind of insignificant dollar amount.
>> Rolling is going to bring >> rolling into it at this point in time. Are the chances pretty good that we'll get Magny who the current contractor for the water treatment plant is? >> So, as a as a process weighs out is is how the the full process works is you're interviewing these CMRs, we would hope
that Magne and other groups that have had interaction with this project would provide a proposal and at that point you can interview them uh and conduct that conduct that requirement basically that meets the the the state and federal bid laws. So, that is something that would
be advantageous to talk with them about. So >> at least they're familiar with the project. You start off with somebody new and >> that can present problems along the way. >> Any other comments or questions for Jake? What was your ballpark estimate of
the cost? >> So what we're seeing a lot for water treatment plants on general, they're pre-construction services. And again, those those pre-construction services are when they come on board and help with some of the bidding, reviewing of the design design phase. Those range anywhere from like 15 to we've seen them
about $50,000. That's a piece that we can include in the interviews to understand, too. So, at the end of this, if you go through the interview process and you decide you do not want to bid a construction manager, you're not locked in. Uh those pre-construction services uh sometimes are paid at the start of
the contract, too. So that could be a cost that could be deferred long term here until the project starts. So there's some flexibility in how we write the contract. And uh again to be honest when in the water wastewater world these contracts these contractors like to get
involved early on because that helps with you know mitigating their risk, mitigating the city's risk. So there's initiative for them to come in in that pre-construction phase and that's why they set that fee pretty low. So >> yeah. Um yeah, just in our discussions
it makes a lot of sense to move ahead with this. Um but is there any other questions or comments? Hearing none, um I'll ask for a motion to approve um moving ahead with looking at the use of a construction manager at risk for the um project.
>> A motion from councelor Jarba. Is there a second? >> I'll second. >> Second from councelor Ecman. All those in favor? >> I. Any opposed? Hearing none. Motion carried. Thank you, Jake. Yeah. Thank you. >> All right. Moving to new business. 11.1
resolution 2026005 uh for support of the Civilian Conservation Corps uh regional trail head pavilion project. Um we have some folks from the um Ranger Snowmobile ATV club to speak to that. Um so um
>> would you like to speak to it or >> please? >> Yeah. Let's come up to the mic. Yeah, you're the closest to the project. >> Jim Borard with the Rangers ATV snowmobile club and you're familiar with this project. I think Al's been here and
talked about that and we received some letters of support from you. We're moving into that sort of second phase for us and that is how do we get this project sort of rolling and on the ground and and some things happening out there with that restoration project.
Well, when we started kind of expanding and meeting with Al's group and uh and others around the area here, what we discovered was there's that restoration part of this project, which is great, and you know a lot about that already. But there's another component to that,
and that is the bike trail is coming into White Lakes this year. So, we're pretty excited about that. And we're looking for trail head uh for the bicycle trail. The same is happening with the ATV, the snowmobile club. So we're trying to put these three entities together along with uh uh the Rahula
Wood uh Foundation to make this thing happen as a combined uh uh project. The other thing that's most advantageous for this is this is also the scenic byway, the Superior National Forest scenic byway. So with all those motorized
non-motorized uh Superior National Forest uh thing happening here and then the historic civilian part of this thing, we think we're aligned pretty well with applying for a federal granting dollars for the f federal trails task force uh project
which is administered by the state of Minnesota DNR. Federal government gives them so much money and they look at different projects which can be funded. And so, uh, our goal, of course, is to raise some dollars to make that project happen out there. And part of that is to partner up with governmental agencies to
be our fiscal agent and, uh, and lead the project on the application. And so, that's why we're here tonight. We're looking to partner up with the city, Raala Woods, and the Snow Mill Club. You have to have a an organization, a trail organization to be your partner on that
application. So, that's where we're at. We're we're asking the city to do an official resolution which uh will list them as the applicant and the fiscal agent. And I know the city's been involved in a lot of other things with the Ranger Club, for example, and in
government granting and things like that. This is sort of no different than what past practices would be. The other part of that resolution uh talks about long-term uh care of that facility and the city would have to be a partner in that regard also in as much
as the city is taking care of that now they're taking care of the uh restroom facility that's out there. Uh so we would ask them to continue to do that modal on and the other exception that I would make the city council aware is you know we've had some difficulty in that
area and for security and safety purposes we're looking at probably putting at least two uh uh parking lot lights out there. So there would be an expense for that going forward and that can be you know something that that the city council needs to be aware of. So,
that's where we're at tonight and I'm here to answer any questions about us moving ahead. We need to put that application in by the 27th of this month. They open it up, you know, like a week and a half ago and it closes on the 27th. So, we're putting that application
together right now. We're working with uh the engineering firm that you Bolton Mink that's already out there for some final details. We don't have to have exact numbers on those things for our application, but we're working through that and we'll have those. It's a
matching dollar out uh funding out there. So, we're asking for the maximum that is allowed by this particular grant, which is $200,000. And uh and there's a m 25% match. We have been working off to the side to make that match happen with some cash
donations and inind services. We are have already uh got a number of places that have committed cash to this project and in kind donations. So uh we don't anticipate that we are going to have any problem by the 27th matching that those dollars for this. In fact, I know we are not. We already have those in place
already. And that can be inind services which I know that we're asking the city to help us out someplace down the road with a load of gravel or a dump truck or something like that as inind services. I know you've done that in past for other services. And so that's where we're at.
Um, that's the quick thing and I don't know if you got a little blurp in your packet about what this project is, so you probably had a chance to read a little bit about it. But I'm here to answer any questions that you might have about >> what our goal is for this thing. And
>> so at the cost of 200,000, your 25% will be $50,000. You're not asking the city for a donation for that matching fund? >> Not cash donation. >> Okay. >> Yeah, I get that. >> I mean I
>> Well, unless you want to give money. I mean, I wouldn't deny it. >> A little tight right now. >> Yeah. No, no, I understand that. And that's why we've been out banging on doors um trying to get that cash plus in kind donation to make those match for whatever our final asking prices on the
uh application whether it's you know it'll be more than 200,000 to you know but we have the we we're confident we have that matching dollars uh in place. >> Yeah. Okay. I I guess looking at it the you're ask about one or two street
lights with everything we've got in town. I don't think that'd be overboard, but you know that the the match was just kind of sitting in the back of my head. >> Sure. >> But if you've got the money
>> and and as the project goes, I mean, like every grant, you put an application in, you may not get it. It doesn't mean that we're not sort of stopping or ending that project. It may look different if, you know, in June, we they decide we're not uh uh going to be receiving money. We're looking at other
uh places to make applications through granting dollars and our private fundraising etc. So I want you to know that that restoration project is going to go ahead at in some level at in some form as we go through of obviously we're
looking to find as many dollars as we can to match and make that project all happen more quickly than it would otherwise. So >> yeah, they cut the logs down or the trees down. >> Yeah. And we're we have places that, you know, if we do a a correct restoration, there are certain logs that have to go
on there, all those types of things. We already have a lot of that commitment in place and that's dollars that we can use for the match. So, that's a good example about there. We have construction companies that have already pledged to this project to come in and lift the logs and do those types of things at a
certain dollar level. And we have received already some matching dollars in cash. You talked about the chamber earlier. you know, they were kind enough to to begin and give us a match and some others have also. So, um, that's where we're at with this thing with I want to
take up a lot of your time, but if you have questions, I'm here to to answer them and and hope that the resolution can go forward tonight and we can attach it to the application. >> I do have I do have one question. So what you said now that maybe I was a
little unclear last week but this 25% city commitment or commitment of matching funds that'll be reduced as you do your fundraising >> the city's commitment no if you >> city commitment is going to be 25% regardless >> uh well yes the project's commitment
will be 25%. Yeah, specifically the city. It >> It's not the city commitment. It's the projects. >> The project's commitment. The city's commitment might. >> So as you as you get more fundraisers done, our commitment will go down. >> No, I think that's confusing. The
overall project commitment is 25%. So if our project comes in at $280,000 or whatever, the that commitment is an ex >> 25% of that. But the city's commitment to throw in $10,000, for example, of
some inind services is part of that total commitment. Okay. Does that make sense? >> That's what I'd asked him. He said we're they're not asking the city for direct cash at all. >> No, no, it's in kind services. >> No, I did read the grant application and information. So, >> just to confirm it was in kind services
because it doesn't really say that here. >> Um, and if we're the the fiscal agent, you Dean, on your end, do you feel like you're able to take that on to Yeah, this is a good time of year to do it once we get the audit behind us and this they're doing all the leg work. I'm going to sign my name on their documents
really and they're going to do this. They're going to submit it on behalf of the city of Hy >> and we've been >> and I'll be doing the I'll be doing the fiscal just like I do for the snowmobile club. So, we've already been doing it and working with folks in that way already. >> Works the same as the other grantees that the city has been the fiscal agent
on >> the club. So, >> right. No, I think this is a great project and any way we can help with help secure funds to get it done, I'm definitely in support of it. So, yeah, thanks for for you guys for doing the hard work of getting it done and doing everything. But, >> thank you.
>> Um, anything on your end, Kenny? Are your guys able to >> No, I was just going to add, you know, we've worked handinhand with the snowmobile club on a lot lot of other projects where in kind services were needed for grants and it's always been, you know, good. I'm excited about this
project. glad to help. >> So, anything we can do. >> All right. Any other comments or questions? >> Hearing none. Um, I'll ask for a motion to approve resolution 2026005
uh supporting the CCC regional trail head pavilion project. >> I'll make that motion. I'll second that motion. >> Okay. Motion from councelor Jarvis, second from councelor Grahams. All those in favor? I any opposed hearing? None.
Motion carried. Moving on to 11.23. >> No, two >> two 11.2 resolution 2026004 authorizing an investment account with Parishing LLC. Um so Dean had talked about this last council meeting I believe. >> Yes.
>> Um anything to add to that Dean? >> Uh just like >> not necessarily. Do you approve the draft in this? We now that you approve the draft, I just we put it into our city of White Lakes format. So if you approve it, then I'll sign it and just send it on its way and we'll have
another option for investments. Um any other comments or questions? I think we got all the questions and comments out of the way last time when we talked about it. Is there anybody that has anything? have to do a roll call on this one. Yeah.
Uh so I'll ask for a motion to approve resolution 2026 004. >> I'll make a motion. >> Motion from councelor Ecman. Is there a second? >> Second from councelor Jarala. All those in favor?
>> I. Any opposed? Hearing none. Motion carried. Moving on to 11.3 uh 212 suffoke writeoff request. Um we've gotten these over the years a fair amount of times. Um anything to add to
this Dean? >> No, I I do not have anything to add to that. I think most people are familiar with this property. >> Yeah. So tax forfeited uh went to the state. Um there's a balance that's not able to be collected um and can't be
assessed to the property. So we just have to write these off and that's kind of what our practice has been has been over the past few years. So >> he's still alive. >> He is. Where is he? >> It's just been tax forfeited. So he
doesn't own it anymore. >> Is that what we're saying? >> I see the last payment was in August of 23. So in at the end of 23, 24 or 25, did we ever assess this to their property tax role that hasn't been paid since 23?
>> I'm assuming it did, but I haven't. >> Okay. Yeah, I assume we would have over the last three years. Um tried to put it on, but now that it's not his property anymore, >> cuz yeah, that's usually what we've done when we got to the end of the year. We've just assessed their taxes. So I I
I guess I don't know for sure, but I'm assuming >> I think I remember seeing them on the list this year. >> It's tax forfeited. So when you >> right >> and a lot a large portion of this bill is penalties. So while when I first looked at the bottom I thought god that's a huge amount of money but in
reality it's around $15 or $1,600 of services that he really owes us for. The rest is just penalties that were added on over the years. So it's not uh not as big as it looks as a write off either. And that 10% penalty compounded monthly,
it adds up very fast. You get up over $600. >> Y, >> it's something that maybe should be looked at in the future. Is there anything that can be done in the future on these where they can be turned to it? because it's it's not yet at at that
point. You know, when it started, it wasn't at the point where it was added to his taxes, but is there some point it can be put into collections to try to at least get some of that back to see it like like Sherry says that if
you figure the penalties and it's not that big of a thing because they are taking up the biggest, but to be able to get some of that money back from the people that actually owed it to the city for the use of that service
and >> I think that's I mean that's what we do when we assess it to their taxes. >> Yeah. >> That's how we try to get it and then they just never pay their taxes. So >> yeah, they don't pay the taxes and then it then it goes on on the back taxes and then bingo. >> Joel, do you have any thoughts on this
one? >> Yeah, it would be an election of remedies is one of the other I think the advice for the city and my recommendation would to assess it to the taxes as we're doing. So that's the only avenue we got really. >> No, you could you could try to collect
it the other way, but then you couldn't assess it as well. You you're doing collections. >> It didn't succeed. >> Yeah. You're you're selling that right to collect to a collection agency and then you're going to collect a portion of that cuz they're going to get paid out of the revenue that our our
opportunity as a city is we can assess that onto the tax roles. Then that gets satisfied that that I would continue doing it the way we're doing. >> Okay. And even if we won a judgment in collections, that's not saying you're ever going to get the money. You might win, but you might never get paid.
>> It would be highly unlikely that you would. >> Yeah. >> So, I think we've done that with the the trash thing, right? >> Where it went to collections, if I remember, right? >> We did something. >> We wrote that up, too, >> right? >> Yeah. So, we even then we sent it to collections. We ended up writing it up
anyways. So, um yeah, stinks. Um, any other questions or comments? Uh, hearing none, I'll ask for a motion um to um write off the the balance.
>> I'll make that motion. >> Motion from councelor Grahams. Is there a second? >> I'll second. >> Second from councelor Ecman. All those in favor? >> I. >> Any opposed? Hearing none. Motion carried. Um, moving on to 11.4. four uh liquor license
transfer to the arena um for the men's no check tournament. Um do this every year. Um not really much to add, but anything to add from you, Dean? >> No, I don't have anything to add. >> Okay, common.
>> All right. Um any other comments or questions from anybody? Hearing none, I'll ask for a motion to um approve the uh Jway LLC liquor license transfer uh to the arena for the
uh 36 to 38 uh men's no check tournament. >> Motion from councelor Jarla. Is there a second? >> Second. >> Second from councelor Grams. >> Uh all those in favor? >> I any opposed? Hearing none. Motion
carried. Um, and then finally, moving on to 11.5, letter of support for MN169 and MN1 YTOR intersection, uh, reconstruction. Um, anything to add to this, Dean? >> No, I just received this late, so I
slipped it in the packet cuz I know they want it back fairly soon. This at the Y store 169 and, you know, on your way to Fortune Bay. So, I know they've had some pretty bad accidents there over the over the years. So, it's the same letter of support
basically for the the bridge going over Aurora, but I I don't know if this is going to be a roundabout or what it's going to be. >> Yeah, I think sounds like it is >> roundabout. Yep. Um so, yeah, like Dean had mentioned, it's like the um the bridge
in Aurora. Um the resolution or the letter of support really um is less us um approving or denying the project. It's with us um providing the letter of support. It just helps um the county and
those folks um obtain funding um to get that project done. Um any comments or questions um regarding the letter of support? >> I know myself included lots of locals
head up that way. So I would love a safe route to Fortune Bay. >> Right. >> Yeah. Anything to make Yeah. residents safer when they head up that way and then anybody else that drives through that area because they've yeah had some pretty bad accidents up there and if they can make a little bit safer then I
would definitely be in support of that. But um any other comments or questions? Um hearing none, I'll ask for a motion uh to approve the letter of support uh for MN169 and MN1R intersection reconstruction.
>> I'll make a motion. >> Motion from councelor Ecman. Is there a second? >> A second. >> Second from councelor Grahams. All those in favor? >> I. >> Any opposed? >> Abstain. >> Uh councelor Java abstains. Uh motion
carried. So that was it for uh things on the agenda. So we'll move on to adjournment. Is there a motion for that? >> I'll make that motion. >> Motion from councelor Graham. Second from councelor Jara. All those in favor? I >> I >> any opposed hearing? None. Motion
carried. Thank you.