All right, it's 5:30. I will call the regular city of White Lakes council meeting for January 27th, 5:30 to order. Roll call, please. >> Councelor Gr >> here. >> Jarva, >> here. >> Eman, >> here. >> Matson's absent. Uh, Mayor Scott
>> here. >> We have a quorum. >> All right. Thank you. Uh, please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation
under God, indivisible, with liberty and justice for all. >> All righty, moving on to the consent agenda. Has everybody had a chance to read through that? Any comments or questions from anybody?
Hearing none, I'll ask for a motion to approve the consent agenda as presented. >> So moved. >> A motion from councelor Jarava. Is there a second? >> Second. >> Second from councelor Grahams. All those in favor? >> I. Any opposed? >> Hearing none. Motion carried. Moving on
to the guests and citizens forum. Is there anybody that wishes to say anything? Nothing. So we will move on to reports from city staff. Uh city administrator Wyberg. Um, so we talked about a little bit earlier about we attended the East
Range Water Board that we just got off that conversation, but so they are looking to get their water plant up in Aurora at the end of June. Um, and Dave will probably talk about this as well, but February 25th, 3 p.m. They're doing tours and an open house for anybody that
wants to attend it. Um, >> what was that date again, Dean? >> February 25th at 3 p.m. >> 25th. Okay. I don't know where they're meeting up. I suppose right at the water treatment plan. Uh the audit's going well. The auditors will be on site the rest of
this week or for a couple more days and then they'll be offsite and hopefully finish that up by May. Uh attended the joint powers board meeting and that's all I have for right now. >> Sounds good. Thank you. Uh moving on to
EMS Director Olmstead. >> I don't have anything tonight. Just Uh agenda items. >> Sounds good. >> Unless anyone has anything for me? >> Nope. Uh East Strange PD uh Chief
Clothestead. >> Agenda items. >> Okay, sounds good. Thank you. Uh lastly, City Attorney Lewiki, anything from you tonight? >> No, mayor. And no agenda items for me either. >> Perfect. Um all right, moving on to reports from elected officials.
Councelor Grahams. >> Uh nothing to report tonight. >> Okay. >> Councelor Jarba. Um as I mentioned earlier, the uh White Lakes Range Water Board Technical
Committee met um on January 20th. We had four scenarios presented to us on the water system um from Bolton and Mink was the engineering firm and it gave us uh plenty of discussion on which way to go
with it as far as once the piping came into town. Um the first two I won't probably won't even spend any time on because the board committee I should say decided expense was high and it wasn't really worth doing it. The other two were scenario three was to decommission
the existing stand pipe, install a new reservoir and booster station. And the fourth one was to keep the existing booster station and repipe at replyment once it came in and convert the existing stand pipe and reservoir. And we were
looking at a cost of 76 $7,600,000 on scenario three and $4,300,000 on keeping the booster station and converting the existing standpipe. It kind of looks like that's the way we'll be headed. Uh there will be further
discussions on this to clarify things and uh make sure that we had piping uh looped so that we wouldn't lose out water. If something happened to the single line coming in, we'd be down and that would be it. So if it's a looped
system, then you've got a second line bringing water in. and it's it's doing a lot of discussion for us, but it's it's something that's got to be covered before we get to that point. Um, there's a letter to be sent to the
legislators to ask them for support for the WIFF funding change in the correction that we mentioned earlier. And here's my note on the February 25th 3pm meeting for the tour at the water plant. And that's all I got.
>> Sounds good. Thank you. Uh, councelor Ecman, anything from you tonight? >> Um, I went to the library board meeting last week and they are hiring a new student page. So, on Saturdays there'll be a new face down at the library. Um,
that's about it. >> All right. Thank you. Uh, Councelor Mat is not here. Um, for me, um, attended my first uh, East Range Water Project couple of meetings um, last week, I believe. Um so still continuing on with
with engineering like folks have mentioned u councelor Java had talked about um after that working on funding and those different types of things. So that's coming along good. Um and then um with office hours for me with council meetings being on Tuesdays um I'll have
office hours on Tuesdays. So if you have any questions um concerns anything that you would want to talk about or meet and um chat um I will be here at city hall on Tuesdays for the most part. There's different meetings and things like that I'll be in and having to leave city hall for, but I should be here most of the
day on Tuesdays. Um, so come and chat if you'd like to. Um, makes my day go back or go by a little bit faster when I have people to talk to rather than just talking to myself. So, we will move on to old business 10.1, the 2026 golf
course agreement. Um, so last time we had talked about doing a um a two-year >> give me one back >> agreement. Um, ran it past Bucky. U sound like he's
okay with it. Still sounds like um Dan will be helping out Jenna with things. Um, >> yeah, you can take that one. Um, you'll still be here to Yeah. help her out. He had done it for many years. Um, so yeah,
we were talking about doing a two-year agreement. Um, so Dean had provided us with an updated um, draft of the agreement um, with kind of changes. Um, things were a little bit condensed in
it. Um, and then we also have the old agreement too. So the one I just handed out is the old agreement that we usually go by. Um, and then the one in our packet was the um was the newer updated one. Um, on my end, I was kind of liking
that older one um that we' looked over last council meeting um where it's less condensed. I kind of like how with some things, I guess this just how my brain works, but um seems to overexlain a few things in a few different parts. And I
kind of like the overexlanation um with some things. Um, is there any preference that anybody has whether it's this kind of more condensed version or the older one? And the older one I think we'd had in place for for many years. It's just a matter of um updating the
language to say um that you'd be doing it over the course of the the next two years. I kind of like the one in our packet just with the headings so it's easier to if you want to read about oh what hours are they open is the contract state again you just look at that heading and
so I kind of like the one in the packet. >> Okay >> that has the categories broken down instead of all these paragraphs that you have to look through to find what you want. >> Sure. >> I agree with Sherry. I mean, it can have a little more wording, but I I like the
headings and kind of the, you know, bullet points instead of a long paragraph. It is It's >> I can do a hybrid combination. >> I do a hybrid. Okay. Yeah. I think I think for the the big one for me was for
number 12. Um, it kind of explained that. Um so in the newer one um it's more of just like if this agreement is like defaulted on um then we have to give like written um notice for 14 days to like to address one of the defaults.
And then in number 12 in the old um agreement it's more broad where like the city can ask for something to to be done or change that might not be specifically addressed within the agreement. So, I just like that we have some freedom to
um like request changes or um things addressed um where if it wasn't in the agreement, then we don't really have any legal standing to to ask a change or whatever because she could point to the agreement and be well, this doesn't say it in this newer one. Um
but that's kind of just my thoughts. So yeah, if we do the hybrid um version where um yeah, adding in those different headings um yeah, I agree that makes things a lot easier to read through having kind of those different things to
look to. Um if you want to look something up in it. Um but yeah, maybe adding something into number 12 just with that broader thing to where like if the city um wants something like done or changed um that we can ask for that
change even though it's not specifically stated within the the written agreement. Um I do like that piece. Um anything on your end, Joel, on either of these or
>> uh No, I I guess I I if city staff understands what you're saying about the clarity of the difference between 12 and the old one and the new one, then great. I wasn't quite following that because the actual termination part, the default termination language is essentially the
same between those two. >> Okay. >> So, I'm not sure which part of that maybe you can jump. >> Yeah. Um so the first part of it um unless he agrees to comply with all laws and shall comply with all reasonable and necessary
duties in connection with maintenance and operation of the clubhouse and agrees to perform such additional duties as reasonably imposed upon the leie by the city. So kind of saying like there might be some things not within this agreement that you might be asked to do.
Um but >> okay so you weren't saying the actual termination language but that language the duty language. >> Yeah. >> Okay. That's helpful. or if there was something that we would want addressed or changed that the city could ask for that change um and have some sort of
footing to be like, well, in the agreement we put in here that we want something addressed or changed. Um what things happening there? Yeah, those are just my thoughts. I mean, I don't know if it's addressed somewhere else, but also in 12, it says
um that Lucy Lesie will be responsible for all damages and cost incurred as a result of such default, like if they're not taking care of something that we ask them to and a waterline freezes or just something like that. We don't have that language in here anywhere. Like, is that
something we should be saying? Like, you're responsible for the costs if something does get damaged. due a negligence on their part. Is that something we need to address? >> There's something in there about up to $25
>> responsible for >> that's expenditures. Sorry, that's expenditures, Dave. >> Oh, okay. >> With respect to these expenses that will remain responsible to the city, lease may incur reasonable and necessary expenditures not to exceed $25.
just saying if we ask >> that's a number six >> to fix something and she says no and then it breaks down and now are we responsible >> so the the portion in there I believe counselors talk in 12 it's talking about the costs associated with the
cancellation and default procedure um and under the new agreement they still have to carry the $1.5 million liability insurance policy that would cover you know that that scenario that you that you brought And then I know under inventory it talks
about doing a inventory um like we did at the arena we had Bucky make a list of what the city owns, what the youth hockey owns and what equipment we're responsible for. So under number 11, do we have an inventory at the golf course of what is city property and what is
their property? I haven't seen one in writing. >> I mean, if we did one for the arena, I just feel like we should also do one out there so we're consistent and know what we what property we own and what we have to replace if it goes bad. >> I had asked
>> Oh, wait. I do have the asset list. >> I had asked that. Was it you or Kenny that I talked to and uh somebody told me it was you, Kenny, and I think Bucky were supposed to be the ones to go out there and do the inventory at the golf course? >> We didn't do inventory. They walked
through with Darbo and we um identifi we it was a walk through make sure it was cleanly make sure it was picked up and then he did tell me you know what what was he personally owned versus what the city owned but I haven't seen an asset list for city assets inside that building. I do have an asset list for what's inside that building but I
haven't verified that's consistent with what we discussed in the field >> because if it says an inventory will commence prior to the term and then again after LCI shall replace any missing items. I think we need to know what those items are. If we're saying that they have to replace them, I think
we should have a list of of what equipment is ours out there >> for sure. >> Um, and if we were going to do this for 2026 and 2027, um, Joel, do you have any recommendation on how to phrase that?
Um, so we tal in in the the first part it talks about opening the the 2026 golf se and then shall continue through September 15, 2026 and then if weather conditions are good then continuing to
October 1st, 2026 and then would you just add on like the term of this agreement shall again um commence upon the opening of the 2027 golf season and then kind of have the same thing written but having 2027 written or
>> Yeah, I think that the um confusion there is that the end of the term is left blank with a question mark in the new one >> and then it says or October 1st weather permitting essentially and then it says 2026. That should also be the same question mark and be the same year
filled in there. Okay. >> For the for whatever term you decide to go with. >> Got a dumb question for you. >> No such thing, counselor. >> Well, yeah. The term lei is being used for her out
there yet the city is paying her. Is she really the lei or would there be another term that would better describe that relationship? She's not really leasing because she's not paying >> I take it back. That is a really dumb question.
>> Thank you. Thank you. Thank you. >> Yeah. No, I it's still appropriate because of the leaseold for the responsibility that she has under the agreement. Uh it's just that the term she so uh the payment structure there she is gonna or the the lei is going to
be um going to be making money on the deal they wouldn't otherwise be able to make right >> and and so is the city it's just that it's not in the it's not it's not in the the column of money coming from the leie
directly it's providing a service to uh to the So, yes and and no, but it's still the correct term. >> Okay. I mean, I kind of prefer going yeartoear on the leases. And I mean, can't there
be a caveat that says um if Leia is interested in continuing the term for following year, a new lease agreement will be signed? Like, I don't know that we have to post for it every year if everything goes well. And >> you don't have to post for it. And that's not governed by this agreement.
This the same. to lease it and do the operating agreement with this entity or individual for the period that's on here. We can extend that. We don't have to put in there that it can extend for successive lease terms at option with
notice. That's sometimes in a contract. Um I I wouldn't normally recommend that we do that because you might want to be able to review that within it and not have them exercise that additional okay um rollover lease term. I guess I'd prefer to do yearbyear with
our understanding that hey, if everything went well and this same person is willing to do it again, we'll just sign a new lease with them. We won't post for it. But yeah, I'd rather go year by year on it myself. >> That's kind of where I was last council
meeting. Um, but then we're I think the council as a group that said two years, but if if we want to go back to one year, I'm perfectly fine with that. that's where I originally thought we should would go. Um, and again, if there's an understanding that if things went well, then again, we would just
give it to her. Um, but I think they had mentioned like if you did it in two years, then they I guess for sure know um that she would be getting it so then she can plan again for the the year after that. But if there's like an unwritten understanding that yep, we're
going to um give it to you again because things had went well, um I think that's adequate, too. So, um I guess at this point I'm I'm yeah pretty fluid whether we go two year or one year. Um but you're more in favor of one year Sherry just >> I would and just yeah with the
understanding like hey if you like doing this and you're not going to back out you don't have to reapply every year we'll just keep renewing your lease as long as everyone's happy with the agreement. We'll just >> right >> keep renewing it and not look for another person to run it. >> Okay. Um I agree. I think that's a good
way to do it. So, I'm personally in favor of that too, Sher. Um, how about with um uh Dave and Jill? Do you guys have either? >> I'm fine with it as long as we don't have to keep reposting it and dealing with all that >> like applications and whatever. Okay.
>> Um yeah, if we want to reflect that the next updated one um with a couple of those um like hybrid type um incorporating that old one into the new one. um maybe um adding a few things and then um have that final one at the next
council meeting. Um but I think it's good that we're able to to review these and kind of talk about things that we would want to see changed. So um plan on having that last one um at the next council meeting. Um >> so yeah,
>> so can I just ask so it's going to be a one-year agreement golf course inventory list. We need to I'll look at the asset list and and we'll take a physical inventory at the beginning of next year and expand number 12. >> Yep. That's the main things that I had
had. Um but obviously you could tell that this newer one was based on the older one because a lot of I mean the main important takeaways from the old one are in this new one. There's just a that that 12 I wanted to see expanded a little bit. That was the main thing for
me. So, um yeah, if we can incorporate those changes you brought up, I think we'd have a good final agreement and then we can um approve it and kind of go from there. So, thanks again for taking another look at it. So,
um yeah, we'll table that and we'll um look at um final one uh at the next council meeting. So that was old business. So let's move on to new business. 11.1
draft resolution 20264 um brokerage investment account with Northland Public Finance. Um do you mind speaking a little bit to this Dean? >> Yeah, I will. This is so that's a draft. He sent it to me. So I met with Northland. Northland is our bond servicing company, but they also do
investments just like with Raymond James does right now. Um, he came and approached me and we had a conversation because we were talking about our bond servicing, but he, like I said, they also do investments. Um, and it'd be good to have another player in the game to get quotes from when we're going out
for reinvesting some of our our funds. And if you notice on our investment report, we had two two CDs that came due in July, which I need to reinvest. And I just wanted other opportunities to to outsource to see if there was better
interest rates out there. The two that came due was the ambulance fund, and we when we get to that point, we'll talk about that as well because I think we could increase that. And then the general fund bond um came due as well, which needs to be reinvested. And we
could also add some monies to that as well. So, um, so like I said, he Northland Bond Service, that's this is who, um, Shannon Sweeney and our last number of bonds that that the city of White Lakes has received. This came from through them and and just like another
player to bounce ideas off or when we get back into reinvesting those funds. And that's just a draft. It's not in White Lakes format or anything. So, it's for conversation. See what you guys think. If if you guys are okay with it, I'll draft up a true resolution and present it at the next
council meeting. >> I don't see any reason not to have another player involved. >> Process anything or >> no? You're not planning on a specific move of any dollar amount from one place? >> Not yet.
>> Okay. >> No, just those two bonds that that I I can renew them right now with Raymond James. um 152,000 and 216,000 should be reinvested because now they're well on 200,000 we made
$20 last month on 150 we made $14. So they're they're just in IAS whatever 1.2% or if that. >> So a CD would get us more return. >> Oh yeah. I'm sorry I said bonds or CDs.
>> So every place I said bonds it's actually CDs. Yeah, I mean if we have >> a lot about bonds lately >> hearing extra costs and then we have a bigger pool to look at for investing things I'd say and some of their rates are up around 5% 4% so the rates are
pretty good >> for CD >> yeah I don't see any problem >> okay um yeah since we have it in front of Um I'll just ask for a motion to um approve for city staff to move ahead with
writing um a resolution. Um so this 2026 04 kind of in our typical format um to be kind of voted on at the next council meeting. So is there a motion to approve city staff to draft up a resolution? >> I'll make that motion. >> Motion from councelor Grahams, second from councelor Jarvala. All those in
favor? >> I I any opposed? Hearing none. Motion carried. Um moving on to 11.2 2 um slash11.3. Um I'll group those kind of in the same sort of um discussion since they have to
do with each other. Um and would chief close mind talking to that. All right. So I'm going to talk about 11.2 because I want to kind of divide what these are. So 112 um the bicotta that would be cameras posted throughout
the city of Hy Lakes at key intersections. Um, so you would have one at the four-way coming in, one by the Hamampshire um, playground. That one would be unique because um, there would be actually multiple eyes on that that could face the playground and the intersection. Um, one for Water Carnival
down at the midway. Again, multiple eyes that covers that whole area. Um, and then some down at the campground on the driveway coming in and by the office. Um, so we're looking at Verata, um, which is actually the same system that our school board or our school uses,
Msabi East, along with a couple other businesses in Aurora. Um, these cameras are AI enabled. They're actually the top of the line. They're a very amazing product. Um, so right now, Eve, Gilbert, Boick, Aurora
is going to be signing on. um Silver Bay, Lake County Sheriff's Office. These are all agent our cities and areas that actually use these camera systems. So um this would allow us to have one intuitive system. Again, these are
already in place in these cities. Um Aurora is signing on. So those will be installed here with a new project coming up. But Hoy Lakes that leaves Hoy Lakes here. So this would allow us as we have any type of activity, stolen vehicles, criminal elements, that type of thing to track a vehicle from Eveith all the way
to Hoy Lakes back and forth. Um again with the AI enabled. So here's kind of a great example. A neighboring city here had a pursuit of a vehicle. Um it was a green SUV. The uh it was actually the officer the chief at that time had um
tried to initiate a traffic stop. Lights on. The vehicle got down the hill and around the corner and he couldn't determine a license plate, make, model, just knew that it was a green SUV. He actually pulled his phone up. All he did was type in green SUV. The cameras system in his town, gave him the
direction of travel, the license plate, and um they were able to find that suspect. So, that is kind of the AI enabled pieces of this for searching and camera. Um we do have some cameras in place, but they're just not functional. Half of our officers can't get into the
system. Um the tech support is not great with them. We can't really ultimately use them. Actually, the ones on some of the intersections are not working as it is. Um let's see. So that would be kind of throughout town. Um so the other great
piece is we have had some vandalisms which typically happens through that kind of that midway area. This camera Kenny loves the idea of this too is if we have problems elsewhere, they're actually movable. So you can take it off a pole, plug it in elsewhere. So, as the problem moves, you have it. But these
cover our main focuses throughout town. Um, actually at the school, this is how enabled some of these are. Um, I've just typed in the word banana and it actually pops up with all the kids eating bananas through the hallway. So, that's the type of ability that we have just for keeping
again as a form of public safety. Um, had a whole list here. So, that is kind of the throughout town. That's that 11.2. Um the another problem with our current system is they're motion activated. So as someone as you have an issue, the
issue happens, the camera starts. Well, it starts typically after the issue happens. So it hasn't been great for in any type of way. But with this new system with Ricotta, again, keeping in the same system as all surrounding cities, this would actually catch it. It
it it records 24/7, but it is still motion activated. So it's amazing how quick you can find an incident on here. amazing time saving. Um um and again with 11.2 and 11.3 with ricotta. So there is a 10 year these are
10 year it's a 10-year solution. Um they offer it's a hardware software it free it's upgrades um all of that in one for 10 years. Um and as we all know technology advances that is going to keep that updated throughout that 10ear
span. Um, the option here we're looking at is a is a finance option over five years. At the end of that five years, we own the equipment, but again, it's a 10-year solution. So, that's 112. Do you want me to break out 113 separately? I suppose I I will.
Um, so 113, if you're looking at it, that is the the our public safety building. So that includes the fire, the ambulance, and our police department over here. So 112 is just the cameras for throughout town. 113 is going to be uh new camera system on
our building and within and then it's going to include a whole new door access system. So that door access system um which we currently are using fobs and keep in mind that was that whole system was put in in 2014 2015 when that
building was constructed. So we are in the grand scheme it's a it's a commercial style building. We're at the end of its lifespan 7 to 10 years on average. Um, in fact, the the the PC that controls that door operating system is um we're one glitch away, one more
glitch away from not having access to our own building. The um FOB system itself, it's run by a PC and keep in mind that PC is currently running Windows 7, which Windows said was obsolete in 2020. Um, we should be on Windows 11. I can't upgrade it because
the internal components, you can't use it. You cannot input users. you can't take them out. It's not functional anymore. It's at it's beyond the end of its life for that door access control. Um the cameras within the building, I don't even want to say this, but um some
of them are not functional. We have issues with the audio in areas we need it to work and it it just simply doesn't. Um it's there's some blind corners in areas that it should be working and it's not picking up what it needs to pick up. Um and again, this is
that 10-year solution. So, you're going to have it paid off in five, but it's IT, hardware, software, everything for that 10 year. And the another great piece with this too is that um with it being AI enabled, with it being the
system that it is, you can always add on more components down the road. In fact, they offer a very affordable way of keeping incar squad cam for us down the road. That'd be on our own budget going forward. Um, so you can add on pieces down the road, but um, with that door
access control system, too. I'm kind of all over here, but the door access system, there's an app on the phone. So all the firemen, EM, EMT, paramedics, police, um, you they can install an app on the phone and it would actually Bluetooth connect to their phone and the door will open for them. So if you
forget that pass at home, you got your phone, it's going to get you in and out because and that's all program and customizable type stuff. So it it's really intuitive and again if all these other agencies around us are using it and reaching out to this ricotta which I've seen it I've used it through the
school. It's an amazing system. Um another big problem is we're not when we run our criminal data um it's through the Minnesota Bureau of Criminal Apprehension the BCA. Um, so there's some federal components with that with through the FBI and types of searches,
but when where our hard drive, the firewalls, the switches, all that technical stuff, it has to be under uh 247 lock and with camera access. Right now, we're not BCA compliant. And that is a problem that puts us at liability
going forward. Doing this will get us back into that BCA compliance where we need to be. So there's a lot of it's not that it's a want, but it's that that's an actual need. So um you know, I've I've been asked, you know, can we look at other options? Well, we can, but at
the same point, it would make sense to keep in with the school with all these other cities. It's one login for us and we can access all that information versus having these multiple different things. So um that's kind of where we sit with that.
So, we are well beyond our our useful life on our current systems. >> Do you have the money in your budget? >> I do >> for this. >> I budgeted for this. Yes. For that finance, that lease payment. I did I did budget for that this year. >> I'm asking because I don't recall
>> from our budget meetings. It >> it is if you actually look at the original, it says vericotta right on the side of those line items. So technology was my big big push this year to get back up to date and verata was in that. >> And how much is that lease payment for
the ERP >> for this year? It would be 17,000 >> 17,000,000. Yep. >> That covers both of these programs. >> Nope. So that is going to cover the East Range PD security the 113 the 11 point
>> just for the building. Now, with you covering the building, >> Mhm. >> I would I I shouldn't use the word assume, but I would guess that that cost would be shared between White Lakes and Aurora being as
you're covering both entities and this is your home base. Granted, we're we're your fiscal manager, but something like that. I would assume that White Lakes should not assume the burden of protection for the building for your use
that that would be split between both >> entities. It absolutely is because keep in mind that both cities pay in think of us as they pay into our budget. So all that money, think of one big pool >> and that was allotted for the camera system. So that is being paid for by
both cities essentially. Not the 112 because that is Hoy Lakes. >> That's White Lakes stuff. I get that. Yep. That's why I asked about the building. >> Yep. But no 113 it is coming from our combined budget. It's not just coming from Hoy Lakes. >> When are they looking for an answer?
>> Well, their fiscal year ends at the end of this month. So they're looking at increases in the next few months for prices for Vicata the company. That's just how their fiscal year runs, January to January. >> We've got that East Range PD meeting coming up on Thursday. Can you have
copies of the budget there for Jill and I to take a look at? >> I'd like to see that again to see where that was line item. >> Yeah. No, it's so >> Yeah, I I don't remember that at all. And that that's that's on me. >> No, it absolutely is. >> You can help with that. >> Yeah, it's absolutely there. So if you
look if you look at our the budget there's there's up on the top there is the technology budget and then right below that at the bottom there is um the capital so for capital improvements. So technology it it's coming out of both of
those accounts if you will but there it it is in there. So ricotta was specifically mentioned for that. >> So the lease payment every year is 17,000. >> Yep. And then and then so you're covering it this year.
>> Yep. Cover this year. >> And then the following it's a fiveyear payment lease. >> So there'll be four more years to pay it. >> Yes. >> And it' be 17,000 for four more years. >> Yes. >> And how much of that is the EMS and the fire department going to be held by?
>> So the going forward because it is a split building. Um and a lot of those are my requirements that I have to cover. So you'd basically have 2,000 per year for fire and 2,000 for ambulance. >> Yep. >> So by the time you break all that down,
so you'd be about 31,000 for the door accesses, um you'd be responsible for 8,000 of it. >> See, we're not having a problem with the door accesses, and I get the computers having issues, but when when you first initially brought this up to me, I asked
like, can can we do an upgrade on the system that we currently have? Did you ever get a quote on that? I didn't because again if we're going to have one system it makes sense to be one system one login >> right but our our buildings our building is one but we're separate like we can't
get into your building you guys can get into ours but we can't get into yours so I I just feel like this is a a payment that I don't want to personally take on with the ambulance $2,000 a year isn't bad because I think we're paying 1300 a
year right now for perma But then there's that $8,000 and that $8,000 would have to be split two ways to 4,000. I'm just trying to justify and figure what it's going to come out of my budget
every year. I mean, I got training money from my training budget taken out for next year to balance the budget. And now we're adding on we're adding on actually the $4,000 is what I got taken out of my training budget. So I mean
I'd rather have train than door access. Tony is not in favor of this at all. You rather go back to keys. >> Um >> I guess that was my thought. >> He wasn't able to make it here tonight, but >> if fobs aren't working, it looks like
there's key access. Is there ability to get into the building with keys? There's no fobs. If you have enough keys, >> okay, >> then I guess we can look at just putting it on our asks on our >> because we got a big I mean, we're with
the city's budget, so our budget is a little bit, you know, ours is tougher to get than yours is. >> Like, you get a big chunk of money and you get to split it up however you want it for. We have to, you know, >> and that's why I'm looking at covering because I know it wasn't in the fire budget this year. Yeah.
>> Which is why I was looking at covering. >> That's what I was looking at. >> How much are everything? >> I just don't see the point in going back. >> Budget was slim picking this year >> in technology. And I think with with next year, I mean,
this past year, we didn't increase our utility rates at all just to fight back against that levy increase from us and the county. So, I think next year, I was kind of thinking and planning on this that well, with the East Range Water
project coming up too, we'll have to increase utility rates next year. And I was hoping that we could keep the levy as low as we can this next year rather than having where it was this year. So kind of the flip of what we did this year where the levy was a little bit
higher and utility rates were down. I think utility rates have to go up next year with the levy hopefully keeping that down as much as we can. And if if getting into the building is an issue, just going I mean keys can't be
that expensive where you would have like I don't know. And I'd like to see what if there's these other outfits that do like fobs and things like that rather than just having one. >> What if it's all on one system? I mean it's the verata that does the doors too.
>> It's all one and you should the way I understand the way they've quoted it too. should actually be able to manage your own fobs with that versus going through TIFF. >> And I know I mean just moving forward, so many businesses and places are going
to key fobs. I can't see going backwards and starting to use oldfashioned keys again, but they could be separated. >> Trying to save the city money. I agree with you. I mean, right now it's costing us $1,300 a year and that's it for me and for Tony. That's that's workable.
$2,000 a year. I could totally go for that. But then there's the extra $8,000 to pay to get out the doors off, which >> Wait, wait, wait, wait. Are we talking different language here? >> No. >> Isn't that's >> No, it's 2,000 per year. That's it. There's no extra cost other than
>> I thought you said it was 8,000 for >> total. Total. It' be your total. >> 2,000 per year. >> No, I thought that was on top. >> No, no, no, no, no. You're 2,000 per year. >> I have written on top. >> No, no. Your 2,000 per year. That's it. >> That's it. >> Yeah, that's it. And we're paying $1,300 now
>> and then you get way more. Well, again, this is good for 10 years. So, if you really divide that by 10 years, you're really minimal. >> Does that cover the cost of a fob for every single firefighter, EMT, paramedic? >> We have We have fobs. We have the like the little
>> that we could program ourselves. >> Have to pro reprogram them. >> Plus the phone. >> Plus the phone. >> The phone access thingy. >> Yeah, you can get Vicotta on your phone, too. It's an app that you download and it gives you access to the >> We have that plus those. >> Plus these >> for 2,000 a year.
>> Yes. >> And that's all it will cost the ambulance and the fire. >> Yep. Cuz I'm taking cuz I know that most of this is my requirement through BCA and whatnot. So >> 2,000 a year for you, >> right? But that right now we're paying
$1,300 for me and Tony's paying $1,300 and he's paying $1,300 for the system we currently have. >> So for the door access. Yeah. that gets and again that's beyond end of life. That was 2020. So no, it's 2,000 per.
Well, for you and the fire, I'll be paying a lot more because it's I have to add a camera. I have to add another door. I have to do that kind of stuff. >> So yeah, you're and >> that's all it's costing us is $2,000. >> Yeah, that's all that's all yours. >> Yeah. No, that and again that puts us on
one system. That's Yeah. I'm not trying to go >> No, it's not 8,000. It's 2,000 per year for four years for a total of 8,000. >> Yeah. >> Minimum. Right.
>> I think just working at the school with Ricotta, I've seen I mean how great the technology is and how easy it is to I mean with that face recognition and the motion detection, it records the whole time, but you can find somebody's face by motion it makes at every location in
the school. And I know we've lost this big price of 75 grand was kind of scary. So I'm glad you were able to break it down. >> Yeah. No, I'd like to exactly why it came to me. >> Yeah. I'm not trying to put that extra cost on to you. So I'm that's why I know it wasn't in your budget this year, >> but I did. So I'm taking that extra you
it's more than I'm paying more than that third third and a third, >> right? >> You know, when you break it out. So there's actually a lot more coming out of my budget versus Yeah, I'm trying to keep you trying to I'm trying to keep you there. >> So the city would finance it and then
>> how is that how is that working? >> Yeah. So that's very simple. So, because it is a city-owned building and we are a separate entity, right, by the audits and such, um the city will do the financing and the PD will just make that month or yearly, whatever, however it's
monthly, yearly, whatever it is, that check to the city. >> So, how much is the city expense for like all the cameras that the city would >> That's on 11.2, right? >> City part is 11.2.
>> This is all yours. 113 is mine. >> Okay. >> Well, the public safety building. >> Y >> and then 112 would be the what the city of Lakes itself. This would be >> and keeping in mind those that 112 in the first one >> the PD will pay for some of the uh well
actually they those are going to be on SIM cards >> because it's AT&T. So the PD is going to pay for that service to keep them running. Okay. >> So that the city will pay for the camera and the 10-year lease license. We pay for the monthly service
>> for the use of them. >> So the city would be the 41,000 and then >> that that's the on that's the the midway, the campground, the roads, the playgrounds and those main areas. That's the 112
and that's including installation and all >> cuz yours is the 74. So the cities would be the 42 whatever. >> Yes. Okay. Again, keep in mind these are >> about 10,000 a year. >> So, what's the 239 total then? >> 239. >> That's an 11.2 page one of three.
>> Yeah, those are all the cameras. It looks like it's listing out. >> Which one are you looking at? >> Um 11.2. >> Page one. >> Page one. >> Oh, >> page one of three. It says the heartland. >> Yeah. And then you get to page two of three. It shows 41. >> Yeah. So, if you look at the headings, it looks like like those are the
cameras. The 239 is the cameras and all the equipment to install them. >> Yeah. So, they'll break down by, you know, all the components, the hardware, the mountings, the brackets, the the stuff. Plus, there's the licensing. That's a 10-year term. Um, which
includes again full warranty, full everything. And, um, so that's the difference. >> So, that total of 41687, >> that's the city. >> That's a onetime payment. It's not broken over 5 years.
>> A 5year finance over 5 years. >> Yeah. Finance. It's over 5 years. >> So be about 10,000 a year. That covers everything. >> Yes. >> Yep. That's a shop done. And again, that's the same system that all the surrounding cities are going to be on or are on. >> So who's going to have access to all
these cameras? Cuz I know like the ones now like the city has access to some >> same layout whoever needs. >> Yep. So like at the fire department, they would have access to them. Just you
>> if they feel they need to have access to the city road cameras. I don't have an issue with that >> cuz like we really >> don't need cameras down there. >> So it's going to maintain the ones that are there already, but it's going to actually like the ones that face the parking lot instead of facing the big
brick pole taking threequarters of the screen. It's going to actually cover the parking lot. So, it'll be out in the front, out in the back. I think there's some on your ambulance side. >> I don't understand why those are there. >> It's just a matter of complete building security. But when we had the person run
through the pole and kill power to that end of town, we used those cameras. What it caught of it, it actually caught the vehicle going by and then the pole dangling. >> I was going to say, could you even see that? >> No, we missed most of it because of the technology we have, but we caught some of it. saying that we needed one in the
hallway. >> Just that closet door and that's not that I wanted. It has to be there in that room. >> No, I I'm going to try to put it where it's facing like the just the door itself and then the wall. >> No, I get it. And that's that's just the
way the building was built and that's BCA stuff. I can't >> I can't change that component. >> And we'll >> got to learn to wear a bathroom, Becky. So >> yeah, we should be able to >> Yeah, we'll try and get it to where it's
not like focusing down that hallway out to the door where it's going to be facing the opposite way just on that door >> and no one will be watching them unless there's an issue. It's not like >> people are going to be watching what you guys are doing >> and the real the only reason it's going in is because it's BCA compliance stuff.
>> Okay. >> Based on motion. Yeah. So, I guess it's always recording, but then you can go into your motion events and find said items. But, yep. >> Okay. I thought I was under the impression that the BCA
requirement was just having all the brains of computer. >> It's also got to be under camera. And when you hit um the door opens, I have to be able to send and res send the door has to send alerts to say that that IT
cabinet has door has been opened. >> Get a lot of alerts. >> I know. >> What are the consequences of being BCA compliant versus non? So that's how we access our criminal data when when Tiff, our Jones, our terminal agency
coordinator, she has multiple roles at the office, but she um runs background checks for permits to purchase, that kind of thing. They can take that ability away from us. Other than that, we wouldn't be able to run permit to purchase. We can't run criminal backgrounds for the city. Um when we have new hires, that type of
thing. And honestly, there could be anything up to fines, losing your ability. There's a a big deal like when we have major maybe a major case, you know, if you have homicides and attorneys and those types of things come in, if they see you're not compliance, well then is your is your data even reliable? So, it's really anything from
fines, losing our ability to process our data and run criminal backgrounds to losing services for the city. I mean, it's it's really endless. who restores your body axon. >> I mean, I think it's important to be
compliant. So, we have Yeah. I mean, that seems like a a requirement that we can't get around or would want to get around. >> Yeah. I guess I was just interested what what it was. >> Yeah. What the consequences were, >> right? I mean, you could go everything from losing cases to public service to >> How long have we been non-compliant?
Um, you know, that's a relatively I don't know the exact date that came out, but I know I've been told about that new addition within the last six months or so. That's when I learned about it. How long before that? I can't give you the exact, >> but again, part of my with me coming in in my new position is getting back up to
where we need to be technology compliance-wise. That's been my focus. Everything from OSHA compliance to BCA compl, you name it, the compliances are in the works. So, >> so do we have the $10,000 for
to pay for every year? I mean, >> for this year, because we'd have to start this year, right? >> So, it' be like 8,000 a year. It's 40. >> We do >> one. It had like 9,700 something >> in the technology budget. We have we
budgeted enough for it. >> 9,680. >> 9,000 over four. >> Was that what it was? >> No. >> No. Not well >> that'd be like 8250 a year if it's over five years >> based on that the 41,000 number but
>> 9680 >> 9680 do we have that in our technology budget or >> yeah we did buff it or we I kept a buffer in there knowing this might be coming um I didn't call it out for ricotta but um it can be split between
the campground in theory and and the city hall because there's three cameras down there there is a small monument for technology which would cover that. >> Can parks and wreck kind of cover part of that since they're going to be down at the park. >> I mean in theory it's all coming out of the general fund. But yeah, we can we'll budget that. >> We can break it up. Yeah,
>> cuz I was just going to ask I I get the building. >> I I get the the PD fire department building, but the rest of it I was going to ask, okay, is this something that's really needed? >> Well, I know at the campground there's
been a lot of theft over the last couple years. That's not just the past couple years. >> Well, talking with Jen since she's run it, there's been a lot of theft out there. And so, I mean, I think the cameras out there would be beneficial. >> Definitely. >> There's three cameras out there
currently and they are grainy, but you can pick up you could tell what color the car was, a truck or or a vehicle, but they are pretty grainy. Um, >> this would be nice to be able to move them around to hot spots and somebody's trashing the toilet this week like they >> Yep. >> put an extra camera for water carnival.
>> I mean, because the other reality is, I mean, you think of it as slip and falls. Think of any other type of situation that these can cover. I mean, a a group of two kids can do how much damage in 20 minutes, especially at our new midway, the new shelter down there, which is where we've had some vandalism. So, if
we can get any type of restitution out of that, it's a pretty cheap insurance policy. >> Is there going to be one down by the beach? Is that what >> I haven't put one down there yet? But again, think of this like the you can add on from here. So, this gets that whole area covered in one big 360. And
then we can add on once we get the initial stuff in, just like the school's been adding cameras here or there, they're adding it to the buses next. Um, we can add on endlessly from here. What kind of night vision are do they come with? >> So, it it comes with um so basically it
adjusts by light levels, but um when you can see it at night, it turns everything kind of a black and gray, but it's still very visible. >> So, it's not thermal. >> No, no, you're never going to get heat signatures out of it. But um you it it goes
I wish I I can show you but some of what the school's picking up right now but it'll take you know what's lights there's lights down there now so it'll take that and then everything goes to a black and a gray mode at night which is again very visible >> and these are not wired they are
>> it'll be a mix so the ones because at the point they have wire or ether internet running from the building. Those will be wired. The ones down at the midway will run on um SIM card and they just they plug in. The poles already have the power. So, they're
pretty simple installations. >> So, where is that film? Well, the picture transmitted to then. >> It's all web- based. So, that's another great benefit. So, I can pull up a phone, a laptop, and any website you can or sorry, you can access it from
anywhere with internet. Um, >> so you get to see how many past days? >> Uh, 30 days. >> 30 days. >> It'll keep 30 days in storage running 24/7. And um, again, it's web based where right now our current setup if I want to
go review cameras at at our office. I have to go to our office. You can't do it remotely. >> So the city would finance through this company. >> Yes. Correct. >> I guess those are good dean questions there. Yes. >> Do we know how long these would last
before they became obsolete like any other technology? Do we have any idea on how long these will last us? >> 10 years. >> 10 years. >> Yep. No. So, it's paid off in five. But it is the door access controls. All the cameras are a 10-year warranty. 10-year
um updates for um any IT updates that come with software updates and hardware themselves. So, they are a 10-year product, >> right? Yeah. There it's Yeah. But again, technology changes so fast. But, um this
includes all the AI updates, all of the any update that Vicata puts out, this is included with that. And with the ones throughout the city like um down Kennedy and then down at Richmond's Point um we're needing all of
those or do you think ability to cut down how many we get or I guess from your opinion >> you know just with again with all of the neighboring cities having that ability to track a car in and out to me it's a public safety thing. It's a need. I would say absolutely.
>> So all of them. >> Yeah. Yep. especially with especially with the midway, some of the vandalism there, the issues at the park, the water tower park, and we're catching those primary intersections. Um I I can't tell you how many times I mean we've had pursuits through Hoy Lakes. Actually,
there was a motorcycle. Our camera couldn't catch it on the PD because it it caught a flash and then it starts recording. So, it's it's delayed. So, yes, I'll always say there's there's a great need for anything. And honestly,
our prosecuting attorneys now at the St. Louis, we are for our uh when you write a ticket, when you write any type of criminal type of thing, if it's on video camera, you've got a great case. It's almost becoming a requirement for that
proof. Any other questions for Chief Clostead? >> I like the ability that you can move them. Like if one's at the midway but we're having issues down at the beach, we could move a camera down there and watch for a while. Like I like that you can move them around. >> Yep. Anywhere with
>> to areas that are in need. That's a nice benefit. >> Kenny loves that feature. And were we able to figure out whether we have a contract signed with our current folks or >> No, I I we we I could not find any contract signed. I know we pay them what
was it $840 a year to do the maintenance or maintenance agreement, but um I couldn't find a signed contract. >> No, that's for here. So, this doesn't what we're talking about now doesn't doesn't affect the cameras that are inside this building and around the building. So, we're still going to be in
in a we're still going to be tied to them unless at such time we start migrating everything over to Ricotta here. And that's Aurora's plan as well to do that. Are there very many companies that do cameras and fobs and those different
sorts of things? I guess I generally like to see kind of multiple quotes for things, but there's different systems. Um, but again, I'm going with this one just because of all the neighboring agencies using the same system and more coming on board. It's it's really a more of a
workflow for everyone and keep and being able to track vehicles, track anything through as we need to. So, it's just about consistency at that point. >> So, when you say like being the same as other cities, are you able to hook into their cameras at all or >> just need the just need the login?
>> Okay. >> And and again, same with Msabi East, same with another two businesses over in Aurora. They use these as well, which we they've given us login and that's the great piece. Instead of having, you know, three different camera providers, we have one login. You log into your
account and you just select which entity you want to view the cameras on. So, it's really a quick workflow thing, too. I mean, you log in, you find it, you're done. It's one login for multiple accounts. >> How long have these other places had worked with these folks? >> Uh, the school has used them for the
last four, five years. I'd say right around it might have been 2019 COVIDish and then um the other one has used them the last two three years. >> They haven't had any major issues with it at all or
>> No, in fact our I I don't want to speak for them but I know through our last safety committee yesterday um Msab East loves their cameras. They have this the audio, the video, the clarity and again that's why they keep adding to that system. Once you get that initial
hump over with, adding them the onesie twoosy pieces from there, it's easy. But yeah, no, they it's one of the best switches that um the with the superintendent that we've had conversations he's ever made with camera assist. He loves it.
>> Yeah, the audio is great. I didn't hear a kid call me some dirty names, but on camera you picked it up loud and clear. Yeah, >> it was great. >> They're amazing. >> What do they say about me? I'll let you know. >> Great.
>> He did apologize the next day. Yeah. >> Only because he got caught, >> right? Cuz they showed him the video. >> Exactly. >> And he's like, "Oh, I guess I did say that." >> So, yeah, it is. I mean, they are very nice cameras. We've had them since about 2020. I think we started using them in that school year of 20, I think.
>> And they the school was in the same spot we are where they were having just outdated technology. cameras weren't catching what they needed to and then they migrated to Vicotta. >> So it sounds like if we are figuring out like which kids are vandalizing whatever
that we are going to like pursue doing something about it. >> Oh 100%. >> Okay. Is there an alarm or something that will highlight? Say you got somebody at the midway, middle of the night, 2:00 a.m.,
3:00 in the morning, whatever, that will flash an alert or something. You've got activity in a place that normally doesn't see it at this time of night. Not for the people that are being observed by camera, but we can set those cameras up that if we see vehicles,
motion people that it can send alerts by email to all the office, whoever's working, officers on duty. That's all programmable. >> Are they pretty durable? Like if some kid saw it and just decided to, oh, I see that camera, I'm going to smash it.
I mean, >> I I mean, I guess we've had them outside of the school for years, and I know they haven't replaced any of the outside ones. So, weatherwise, great. I mean, if you smash anything plastic, it's going to break. But the great thing is it'll catch it on the recording.
>> Been covered under warranty. >> It would as far as my Well, that'd be a good question. Restitution for sure. And then just to confirm, all these would be like video and audio or just video or
>> the ones in the police department are there's going to be audio in the main areas. Um there I don't believe there's audio in the fire hall that hallway where I have to add it. >> No, but again that's customizable. So >> that would be my hippo violation.
>> Mute that one. >> Yeah. No, that one there shouldn't be audio in, but there is going to be in the interrogation room, our breathalyzer DMT room up towards the front. Um, those will have audio. >> And obviously with exterior ones, you're not >> those shouldn't >> because of wind and
>> correct. Okay. Any other questions for audio on yours for Chief Clostead? I mean, yeah, I if we're putting big money, and I guess this has been my frustration, into like Midway and those different types of things and people are ruining things, it'd be good to be able
to I mean, for that specifically to catch them and um punish them for it. Um but then also for um I guess for like you mentioned public safety, people speeding through town, catching things. Um definitely want to see who's walking around eating bananas and things like that. So
>> pretty. and I can search for it. Find it in seconds. >> Sounds pretty important. >> It's fun. It's cool. It's just fun to type in random things that you can search for. Everything from person with blue backpack to like the c the AI enablement is amazing. So if you know
that somebody was vandalizing something that hey, they had a blue shirt on. You type in blue shirt and it'll pop up in all the camera frames. Anything matching. >> Oh yeah. That's >> so it's it's amazing timesaving. It's an amazing ability. Or we know that a again a few years ago
we had a bobcat stolen from Aurora. I can type in you know equipment bobcat. It'll pop right up every camera that's that it's been through >> and then track it all the way from here to Eve list. >> A furry bobcat. >> I don't know. I bet it could
>> put one on's house. >> Do you have to be specific on what kind of bobcat you're looking for? >> Maybe >> you can test it, Mel. But I mean, yeah, if we need to have them at the police department so we can
do I mean stay in compliance and it sounds like we want to be and definitely don't want to yeah go against that and then in the interest of public safety too and being able to catch people when we need to. Um, sounds pretty important to me. >> And keeping in mind water carnival, too.
I mean, that keeps in that whole area. I mean, what a great target for anything future with that mass group of people. Right now, we don't have anything on that. >> Of the cameras that you're buying, um, how many aren't portable? >> All of them on the pole because they're
all >> all the ones on the >> All the ones that go on the outside poles are all portable. You just need to the pole to mount them on, which it comes with a mounting bracket. You just unscrew the bracket and you plug it into an outlet that's already on the poles. >> So like during water carnival, you could
put two, three, four cameras on. >> You could. >> And then I guess a piece too, if we're already paying for cameras and they're pretty much not either working or usable to catch anything meaningful, then it just goes to show why we should upgrade
a little bit and get better things where we actually can catch things when we need to. So, >> do we need to okay it with like Tony since he has to pay a portion of that through the fire department? >> Well, it sounds like prices are going to go up but in the upcoming months. So, we
>> Yep. They're fiscal year end us >> I'm just wondering if we can say yeah the fire department's going to pay for it if >> Well, it's all general fund. >> Yeah. had a choice on the cameras that went up there. >> I'm just making sure that
>> I don't know why we get choices now. >> I just didn't want to spend Tony's budget or you know like >> money is allocated. >> Yeah. So it's $700 more. >> Just want to make sure it's okay and
we're not. >> Oh yeah. Being that we have room in our budget, I I would be in favor of doing them. Replace the ones at the campground that don't work that great and >> get like to see everybody walk around with keys. So, but
>> I don't know. It sounds like Jordan's against it. So, >> my argument is if we have it, why would we ever go backwards? >> Right. No, I I get I get you. I'm just now I'm just giving you a hard time. >> I know. Um, >> I just want to watch people eating bananas. Like I'm going to the >> kind of my example.
>> Find another one. >> Um, so I mean, yeah, it sounds like we have the finances for it. It's not I mean, with the the public safety building, it sounds like it's not much more expensive than what we already have now. Um, plus there's added features to
it, too. Um, so yeah, I guess on my end at this point, I don't see as many issues as I maybe had initially thought. So, um, sounds pretty pretty good. And if the school's happy with it and other communities are using it and adds that extra layer of safety and those different types of things, sounds like a
pretty good deal. Um, any other questions for for Jordan? Um, so yeah, we'll start with 11.2. So, the city's um side of things. Um, I'll ask for a motion um to approve 11 the um
11.2 to uh ricotta um camera proposal. >> Yeah, I'll make a motion for that. >> Motion from councelor Grahams. Is there a second? >> Second. >> Second from councelor Ecman. All those in favor? >> I. >> Any opposed? Hearing none. Motion
carried. Um moving on to 11.3. Um this is for the uh public safety building um security camera um fob uh proposal. Um, is there a motion to approve um that? >> I'll make a motion.
>> Motion from councelor Ecman. Is there a second? >> A second. >> Second from councelor Grahams. All those in favor? >> I >> I. >> Any opposed? Hearing none. Motion carried. Um, that was it for new business. So, moving on to adjournment.
Is there a motion for that? >> I'll make that motion. >> Motion from councelor Graham. Second from councelor Ecman. All those in favor? >> I. Any opposed? Hearing none. Motion carried. All right. Thank you.