reference. I need to separate you. something. All the council meeting for Monday, July 14th at 5:30. Order. Roll call, please. Councelor Grant here, Jaral here. Ex
here. Madison here and Mayor Scott here. We have Cor. Please stand for the pledge. Pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation
indivisible with liberty and justice for all. All right, moving on to the consent agenda. Has everybody had a chance to read through that? I've got one question on before we go on. These maps show that the new
position for the new tower was going to be on the same side of the road. He had initially talked when he was here at the meeting about being on the other side of it. When was that change? We were looking at I just talked to him briefly. He was looking at both sides. So when
came and I didn't catch they prefer that spot on the can you see the new mocked up M? Yes. Yeah. So it's a smaller footprint than they wanted to be on that that same side. He he had said he was going to his preferred side would be on the same side
of the recycle. His Yes. Right. His right when they came they and the utilities are right there. And that was the other. It's a pretty small footprint though. Yeah. Well, it's not
a small little red area in Yeah. Yeah. Right. Those are access and there's the existing ele when the gentleman came in he had mentioned like doing um like a zone or
whatever right and ironically enough he's also Oh really? Yeah, put it up that site. Okay, then
there's that. Um, is there any other questions or comments regarding the consent agenda? Um, hearing none, I'll take the motion to accept the consent agenda as written.
Motion from councelor Graham, second from councelor Jar. All those in favor. Any opposed? Hearing none. Motion carried. Moving on to the guest and citizens forum. Does anybody have anything to say or any questions or anything?
All right, not seeing or hearing anything. We'll move on to reports from staff. Uh, city administrator Wi. Uh, I'll be out Thursday, Friday. We're actually going on a vacation, but uh, last week um, still working on the
financing. Last week the um, the grant had been serviced from the state was here. We took a tour of the arena. Thought he was with us. We took a bunch of pictures. So, he's following up some for with some information. smart start submitting the pay request on
that. When I do submit the pay request for the arena project, I'll be submitting like one through eight 90% of them to be paid. So, uh that's moving forward. Um we ran and I met with R today. We've got to make funding and some of the projects infrastructure projects
publicity projects we're going to be doing next year and as well as the arena funding grant that they're they're holding and they'll be starting for reimbursement off that grant is early as next week tomorrow. I got Tom Kelly our counting
coming. We're going to go through I got to set up some funds, two different funds. 393 uh got $1.1 million coming this week for the funding of this road project 665 and 110. So that's happening which is good. We've got the first big
request from that at the same time. So um they have any kind of land you got to do. Is that for the sewer work? That's for the sewer work. Right. So they put in a pay request for 90% of the project 95% of project cost and that's for the sewer work all the way up 110
all the way to Dorchester and then a little bit of what they did here which is two and a quarter. Yeah. So that that project coming up while you two weeks ago. That's it.
Right. Yeah. Um yeah, thank you for staying on top of all that. Very important. So, thank you. Um recreation director Peterson. Um I guess at this time those um
there's one for 37,000 instead of Yes. I think we just had two last weekend. We have another one this weekend and all through July and then our last one probably
late or something but we had cancer this last Saturday there kind of nervous but it was really clean. I don't know was nice but it was a really good trail but otherwise everything was looking great.
That's the arena board where uh me and Jim will be between the golf course and running back and we're starting to try to paint as much as we can before we start getting features and everything else is starting to get a little bit otherwise that's about it. Yeah, just
run. That one's good. Thank you. Uh library director Lammy. We have 84 kids who have finished at least one level of the summer program. We have two weeks left. Uh Wednesday, we have a story time at the gazebo and
we'll be playing yard games at 12:30. Thursday, Northern Lights Music Festival will present um kids for kids concert at 11 in the library. And Friday, we will have our opening day of the game themed
Lego creation art gallery and that will go all next week also. And next Friday the 25th, we will be at turtle races with a photo booth and prize wheel for anybody to come and um see if they can
win something fun. And we have partnered with the Minnesota Department of Natural Resources. We have one state parks pass available for anyone with a library card to check out. And you get to check it out for seven days. um and go to any
state park and you get your parking free. So, we're very excited about that. All right. Thank you, uh public utility director Baron. All right. Well, I'll start with the water plant. Uh we've been having a heck
of a time from rainstorms rolling in. It's checked out the color and lately facility. Kelly's been on the phone with the chemist from Hawkins or working on that. He's made some progress, but if you see some ground water in town and let us know, at least we know the areas it's
happening at. But, uh, Department of Health notified us. They're going to do an annual inspection coming up. This is an 18month inspection where they go through the facility, how it looks, and talks to us about infrastructure and stuff. This is a routine thing. Um,
they'll probably be coming through in August. They said the engineer in charge of us with the department of health will call first and then about two weeks after that date. They haven't called yet. So that's why I'm anticipating August. And then wastewater plant side. Josh has
been hauling sludge when he's been able to. Um that's about all that's been going on there. We had the storm damage which knocked out some electrical and took a tree down on the fence. We got both the quotes for repairs on that in to
insurance. I haven't heard back to call them this week to see where we're at that it's even worth claiming. It's going to be about a thousand bucks to fix the damage to the fence and it cost us I think a couple grand I forget the
invoice number for the electrical damage that happened but it needed to be done to keep the facility running. Also on the wastewater side, we lost a pump at the public works garage sent down to get looked at. They're currently repairing them right now. That's going to be about
a couple grand to get that pump back up and running, but that's a heck of a lot cheaper than putting a brand new pump in. That's what we did at the water plant recently. That one was upwards of nine grand, something like that. So that's all I've got for utilities.
Perfect. Sounds good. Thank you. Um I've let agenda items coming up but um so for this year as of today right now we have 625 runs. Uh last year at this time we had 465.
So we're um we're up 90 runs for the year. So we've been really busy. Um other than that I just agenda items. Sounds good. Thank you. uh fire chief post. Um we had eight polls, eight fire calls
in the month of June. We're 30 year today. Um we've collected most of the payments from the state for our services on the camp house and the Jenin Creek fire. I
think we're still waiting for one or two invoices. Those were both on the side. All right. Thank you for the update. And lastly, city attorneys. Uh, thanks, Mayor. I don't have anything.
Thank you. Moving on to reports from elected officials. Councelor Graham. Uh, yes. Since the last meeting, I attended with some other counselors from the mayor the American in Loom event at the shelter, which was really nice. Looks great down there. I went to the
League of Minnesota Cities conference in Duth. That was a three-day conference. Did a couple different workshops and met some other people through the league. So, it was informational. Um, then water carnival's coming up July 23rd or 24th, sorry, starts the Thursday picnic.
Wristbands are up for sale now, so please get them early. So, they're $10 for you. Other than that, that's about it. All right. Thank you. Uh, councelor Garland other than that uh
Dean and I and little uh lady next to me here. We uh were at the ERPD meeting tonight and uh two of us Dean and I stayed afterwards. We went and looked at the new canine be
and they just thought that was sort of new connection. Yeah, looks good. They saved a lot of money buying that. It's really a nice vehicle set up. Nice to have the dog in the back. Plus, he can also carry one uh
perpetrator if he has to bring him to jail. I think it's what did you see? 59 49. Oh, okay. I thought it was I I got it at a good price and they're waiting to transfer the radio, put the
vehicle into use. So, you'll be seeing that around shortly. It's about all I got. Doesn't get anything. Well, all right. Thank you, Council Java. Councelor Hickman. Uh,
the fire department is working on National Myo, which is August 5th. So, big committee event, lots of things going on. Um, we're going to have a demo.
Zagler is going to bring some big trucks. We'll have some kids stuff, some face painting, food, raffles. We're having a bunch of community groups come in like range mental health will be there, the county. Anybody else that wants to come and have
a table, please reach out to me. Um, so that'll be fun. Arts and Crafts is wrapping up. Six more days. Um, and then I went to a RAMS meeting with Brennan and that was pretty interesting. It was neat to hear
what the legislators and stuff had to say and that's about it. All right. Thank you for that, Counc. Um, yeah, other than the personal committee met with Dean and had a
discussion with him. So, we'll be bringing something to a special meeting here coming up. Uh um other than that, it's really weird to look outside my house windows right now and see the whole school lit up at night with all the stuff they took down cuz all the lights are on in there now at night.
It's a very interesting look to look across and see that. So obviously they're working doing something in there. I was just going to ask what what what were they pulling out there? I haven't seen they took all of the boarded window like all the boards down. They've got the big dumpster
and there's a big dumpster there. And I think today was the first I noticed there was like five or six trucks parked outside. So they're in they're doing something but they have power. There's a big generator in the parking run right now. We must just run it 24/7
because they just need to look across there and see it lit up inside there. Currently they're doing a bait in there. So I assume they're removing asbestous or anything else hazardous in there. We do have a little water meter set up for them. They're pulling water to do this,
but it's just a garden hose running off that little how much they use other than that. That's not Yeah, sounds good. Uh on my end, yeah, I was busy with a meeting with team um
going to Rams meeting that been pretty busy down here um at city hall over the past yeah, couple of months. Um but yeah, other than that, I don't think we'll have a council meeting before water carnival again. So yeah, 20th is the next one. So um hope
everyone stays safe for that and is able to have some fun. Sounds like to me big and lots of people and things to do. So that's exciting. Um yeah, other than that, nothing. Um nothing for old business. So moving on to new business. Um 11.1 First
National Bank in Gilbert. um member fun board. Um Matt from the bank had reached out earlier today. Um he isn't able to make it tonight. So we'll we'll table that. Um as folks have been seeing the first National Bank of Gilbert has been
handing out um grant awards to different cities. Um and we'll be receiving that um hopefully at the next council meeting. So, we'll be getting um 50 grand from them um to be used for like parks and recreation um projects or improvements and things like that. So,
some more grants getting brought to the city so we can have next improvement and stuff. Now, that is exciting. Um moving on to 11.2 um mechanic/heavy equipment operator posting. Um do you mind speaking to
that? Sure. So, charge. So, so Zack took Mark on Zack and Mark's vacant position heavy equipment operator. So, Zach the March position and we have notification because this
this position requires and that's this position requires certification. Nobody currently has certification to post on this position. So Amanda Mets from the union gave us permission to post internally and externally at the same time for a new pan/heavy equipment
operator which requires a vocational certificate or ESI certification instrument. Um that's what the motion would be posted internally and externally for mechanics heavy equipment operator
to fill that and I'm assuming description he needs all the qualifications and he's been working on and then for the job description and search.
Yeah, seems fine to me. Does anybody have any questions or comments regarding any of that? Um, hearing nothing, I'll ask for a motion. Um, just to acknowledge or
approve that transfer to um for Zach operator position from his current positioning. Um so we're just following that new contract and then that opens up his mechanic position. So then with that just a motion um posting that mechanic
operator position and posting it internally and externally simultaneously um with the union's um approval for that. So we have a motion from councelor Jarala. Would there anybody that would like to second that? We have a second from councelor Madison.
All those in favor. Any opposed? Hearing none. Motion carried. Um moving on to 11.3 resolution of public utilities. Um so director Barrett is um resigning.
Um is there anything that you'd like to to say or comment? Uh no. Um appreciate you guys. It's been a good run. We're moving though. So have to hold position.
If you guys need anything, I'll be around rest of July and then I'll be on vacation in August. Same phone number and all that. Feel free to give me a call. I passed off all my files and stuff to John Fa. I'd recommend him for
my position. What you guys choose is up to you, but at least he has all the files. So last week um 26 I have three weeks of vacation to burn. I'm going to burn two in August and just
kind of take days here and there through. So probably the calendar uh the last day will probably be 28th July 28th. That's a Monday. Yeah. I I got three weeks to burn. I don't know what the rest of I could at
least come in that one day. If nothing else, take the rest of the week as I got a lot to try and wrap up. So, make sure Josh is up to speed. I got a budget to go through and all that to make sure that's all ready to go. Make
sure I didn't miss anything. Yeah, we appreciate all your hard work. Yeah. handful of years and really benefited from your your hard work and making sure that people are getting some clean water and all their taken care of. So definitely really appreciate your your hard work for these past years.
To see you leave, but glad that you're moving into a new spot. Hopefully sucks to have to leave. Right. Yeah. Anybody on the council have anything to add or question regarding that? Um hearing nothing, I'll ask for a
motion to accept um director Baron's designation. So move. Motion from councelor Charba. Anybody that'd like to second or support that? I'll second. We have a second from councelor Ecman. All those in favor? I. Any opposed? Hearing none. Motion
carried. Um moving on to 11.4. Um public utilities director posting. Um so if Dr. Baron um leaving you we'll have to open up that position um post it and hire a new public utilities director
um looking at the documentation here. Um is there anything that you'd like to add? No, just other than the fact that the highlight I think there always kind of dates and time that once we firm up then we'll get the hard dates in there.
Our plan is to close internally for seven days and follow the contract contract and then move forward. Would that be starting tomorrow? We have to wait till the galleries to wait till you're
Yeah, that's why we left it open. We said first whenever you guys want to. my opinions. Do you know anything about the Liby there, Joel? Uh, I have a couple of notes here. I just check and see. Oh,
yeah. Let me know. August first. So yeah, you know, depending on the motion, we'll just keep it vague in regards to the reason just we would be posting in for that seven days
internally and if no one um applies or puts in that letter of interest within those seven days, then we would just look at posting in externally. So that internal piece of that just kind of following that non complment agreement of that
I guess on your end too Joel is there anything about posting internally and externally that sort of yeah just on the the first part is having accepted his resation you can right away I believe and then uh internally just according to what the
agreement says extremely afterwards. And then with our hiring policy, the only thing talks about like advertising is for full-time traditions, we'll be posted in these different places, but if we post it internally, um, we're not really advertising, so we wouldn't have
to be posting in all those different places. Correct. Correct. Um yeah, knowing that we might have some interested internal people that would um that are actually being recommended that we follow through with um I would be um
in support of posting for that seven days. Um so I'll ask for um a motion to post internally for those seven days. um just with with the dean figuring out specific dates on that um and then posting it externally if there's no letters of interest received during that
um seven working day um time frame motion from councel second from councelor Jarala all those in favor any opposed hearing none motion carried moving on to 11.5 purchase request for
ambulance equipment. Um, MS director Homestead, you mind speaking to that? Yeah. So, next for the next budget cycle for 2026, I was going to um budget for a new stair chair. So, currently we have three ambulances and we have two stair
chairs. Brent, Jill, and Bren. I know you guys know what stair chair is, but we use it to take patients downstairs. very um functional piece of equipment. He was almost on every single call. Um so we have one rig that does not have
one in it. So sometimes it can get a little crazy not having them, but sometimes we're running back changing ambulances and going back or crowding the stair chair going back. Um so our
striker sales rep is selling his demo out of his vehicle for $3,200. Um, we have a quote here for a new one. So, with the stair chair plus the foot rest, which the demo has, it would be
$5,164. So, instead of paying a couple thousand more for an exterior, I just want to buy it back. What is the quote here then? It's got two scare chairs. Yeah, that's what I asked you on the bottom. Oh, the $16,000 one. Yeah, you got
a battery operated one that works on tracks. So you don't have And then you got the other one for $4,800, right? Plus a footrest for 3041. So that's the demo model. So you're not you're not that's for purchasing a new one. And
we're not asking to buy the $16,000. No, we No, I contacted Striker to get quotes. This is a quote for a brand new stair chair and it's a quote for the motorized stair chair. Just both. I'm wanting to buy the $3,200
de. What's the deal with the trade in back then? That was for if you get a new cop said for expedition. Yeah. If we trade in one of our stair chairs, which we have two of, for the
motorized one, they'll give us $2,000 for our stair chair, which I'm not getting rid of. We need one. So I not get you want to get rid of one cuz you need So the guy came with that expedition that battery operated one and all the
kids liked it and I told the kids no $16,000 we used I don't even know how to use a oldfashioned cotton. We had one in class and I didn't know how to operate it
because I've always had battery since I worked here. It's definitely so on your back. That's why I call it down to $2,000. Yeah. From what? It was 40. I paid at one point. There you go.
Because we had a couple. So, let's keep this equipment. So, essentially, if you get it now, you're paying less than if you wait. I get it. Now I'm paying $3,200, but I wait for next budget cycle. And that's not in if tariffs hit this cuz I have a
meeting with our um supplier, our vendor that we buy all our supplies from tomorrow about tariffs, that's going to start adding on to equipment and IV catheterss and everything else we buy. So, if that doesn't hit that, it $4,800
is lowball compared to what stuff could go up to with inflation and crap. So, you've obviously seen the demo one, but he had it. It's and it's got a warrant. He has It's the same warrant that we buy. So,
all right. Um, any other questions or comments? Um for director Mstead um hearing none I'll ask for a motion to approve the purchasing um of that demo share that from
I'll make a motion motion from councelor Ecman. Anybody like a second or support that second from councelor Chara. All those in favor I oppose hearing none. Motion carried. Moving on to 116.
Approval of garden club produce a pavilion and community center fee waved. Um I went to the garden club meeting last Tuesday I believe. um and they're wanting to do their annual club cookout barbecue um at the pavilion this year.
Um in years past they've done it down at the point at one of those shelters. Um they were all present for the America on Bloom event and they really enjoyed um being able to spend time um in the outdoor shelter area pavilion. Um so they're just requesting that we um allow
them to use that space on August 19th um free of charge. We allow them to use um the shoppers down at the point in the past. Um that's kind of it. Um they wondered about the biking
event that have happened in years past. Um counselor Grahams confirmed that they're not having that this year. So that would be a conflict. Um looks like um the pavilion and community building are both available that day. Um so it's not being used.
That's it. Does anybody have any questions or comments regarding that? Um, hearing none, I'll ask for a motion to approve the garden to use the pavilion and community building free of charge um on August 19th.
I'll make that motion. We have a motion from councelor Grams. Is there anybody that would like to second and support that? Second. We have a second from councelor Mat. All those in favor? I opposed. Hearing none, motion carried. Moving on to 11.97 data or identity. Um
and this isformational. Um is this something that Dean you want to speak to or Joel wants to speak to? Um Julia I can speak to it. So the given that identity is ability to register the declaration for the general
obligation grant from the state of Minnesota. Um the county weren't registered because the city's certificate of title is still under village of White Lakes and not the city of White Lakes. So Aurora went through the same thing a few years back. So we had to fill out an affidavit of identity
which show how to deliver this to the county with changing basically the changing the name technically we can move with the county and get regarded as the city of white legs and the village of white lakes which city of white lakes
and not village of white lakes in 1974 but it was never recorded. Did I cover that correctly there? Yep. So this was uh it applied to the certificate of title for the legal description for the declaration as well
as two other parcels. So we just cleaned up all of them at once so that there are no ones that are still in the quick links. They're all going to be in the city of Wings now. Uh and it's with the county. So we're waiting for that to get accepted and supported with the
declaration. So this is one of the last final hold ups for giving our general authority. Thanks for your help. Yeah, weren't that? Yeah, we're able to pay for those improvements. So yeah, thank you both for taking care of that. Um, next great change order request
number three for the arena. Um Lucky mind speak as of right now where our building is located before location where it's currently where our power is not anymore
there was not answer that's number How did this get missed? I mean, that's that's a chunk of change there. Don't ask that question. I mean, estimators and managers in those companies, they're paid to have that the
city signed a contract and to come back at us for that kind of money for a change order that should have been known before. Right. Yeah. That supplemental was in there. But if you look at this glass, this is
the supplemental that I got from from Yeah. from SH. So I went back through and looked at the original documentation and the utility part of it to that building was never included. was actually excluded and um I think obviously before my time I'm not
but the assumption was going to go over it from a pole to the to the building since did they did they change that after this from what I could find it would never spect
in in a bid or to for supply to that was actually excluded. Somebody missed something along. Oh yeah. Yeah. I'm not disagreeing with you. They question this right. Yeah. For the ice plant building. So the
Minnesota Power is going to drop a transfer right underground there. And they got a trench trench and Lake to the Union building. Well, you said 70 something,000. No, there's two parts. It's 30,000.
30,000 in trench land. There's three things in this change order. 30,000. There's 30,000 for the trenching from the P to the um I don't see up to 373
here. So you got really the other portion of it is for the the back. um mezzanine area. So that's a 3757 and that's the part you was talking
about that it's more cosmetic than it is fixing. I think I looked at it too and it's would it be great to have it done but it is on the back side. I don't think we need to do it. What happened is so there are like four pillars that come off that
mezzy where it actually stops for people that are coming out and the frost actually teamed up. So if you go look at that back part of the building there it's actually you know yeah it's goofy but I think I think for
30 $37,000 I think there's something we can do some ideas. So, as of right now, we're just trying that. Okay. So, that that what that would include is removal of jacking off sidewalks. Yeah.
Short up the building, jerk up columns, reour the footings, put new columns up, new sidewalks and make it look pretty. So, it's just a cosmetic change rather. Yeah, it is. I don't really
but as far as the power I mean we have to get back to an option to not do this unfortunately that would be yeah talking with Minnesota they're absolutely I I guess I understand it from their
angle you know that we just don't do that But what I'm saying is this contractor, this is something that they should be the ones eating and not the city because they they missed it. They missed it, you know. And when I was
doing estimating, that was that was on us. If we missed a thing like that, you eat it, right? And right away they're coming after the city for this and that's chunk of change. I believe that was for the power that I would agree with you. This one was kind of a matter of after the fact that we
have to look at the back structure. I'm talking Yeah, I'm talking about the power because that's you look at that. That's something that they miss and we did go. Yeah, I know. I wish their project
manager went to Minnesota and try to fight for everybody. It's not Minnesota power's fault. No, I'm not. This is on the shoulders of the contractor that missed that. I I it just that's a a fal taste for the
city to have to pay for that for that power for something that they should have verified or covered in their right. So, what I could do, Dave, is I could pull the the entire contract and go through again and make sure we didn't
miss anything. But I did see that verbage in there that utilities weren't included. You know, but I'll I look if we got it, like I said, it just leaves a fault taste. It really does for
something that isn't our mistake. There's nobody here with the city that made that error. That's the contractor that messed it up. Well, but if if what Dean's saying is we're it got agreed upon the utilities were not in the quote. Yeah. Then you're you're kind of stuck
in a way. We kind of did that to ourselves. Then if we said, "Yeah, we're finally doing this contract. The utilities aren't included." And now all of a sudden they're coming after going, "Well, this is what it's going to cost. How far are they?" Maybe they took a lot of
is doing that more and more and more anywhere in town that you decide to resupply. Well, yeah, it goes underneath the groundable for they are I'm just questioning because out obviously it's probably a lot more wired
but out of the property I own in Aurora two years ago when we had it quoted they were coming in from over,300 ft away. I was quoted 20,000. No, I asked I now now we're drilling 150 ft. Trench. That's what I would have had to do.
Trench through my property at 20,000 for over 1300 ft to get property at my barn and they gone up that much in two years 150 ft for $30,000. Yeah, it's a little bit different because I think what they used to charge
six bucks a foot or something to trench your power plus the price of cable. But this is um they're pulling a lot of air. It's not just like well it's not so it would be interesting to see what we'd
be on the hook for even if we went regardless we're going to have to pay back right you know 23. So then one other curiosity question and there was note in there regarding the cost of nature renewal that was deducted
that credit who did that uh credit. Oh really? Did you pay the city for it or did they before my time? I wasn't part of that at all. before there too.
I never I never heard of it. Nothing brought to the council on it. I think Chris made the arrangement of contractor. I think that's what it was. Okay. And then there was some other all those those other couple little ones were
stuff that was done last year that I'm not up to speed on that. Yeah, we are eating and Yeah, we have a couple here. Yeah. So, is this change order something that's timesensitive or
it's getting close though? We need power. Right. Right. Yeah. that it wasn't included we'd have to pay right for them to sing a pole and go aial I guarantee it's more but I don't think
it's sounds like you guys have done your due diligence and reaching out to them and trying something but unfortunately something right yeah like with with it sucks but again with sherry it's something that we need to do
right something better yeah definitely I don't think anybody from the city is happy with that. I think we got we have a meeting this Tuesday I believe two weeks. We do. Yeah, it's going to be WebEx. Yeah, we'll bring it out to her again.
Regardless, we need it, but we can see a difference or something. And he did proide provide an additional up. Yeah. And I feel like we need it and I trust you guys will do your best to get us the
best and try to make it work myself. Um we could make a motion to to pay for the um the electricity piece there. Um, and then just contingent on me looking
through the agreement and then you two touching base with them and if nothing can be figured out then just are able to figure something out and we can make some changes. But so I think that would be a good motion. Um, we're not looking at um the $37,000
um um fee for those modifications to that freeze wave. Um, so we're looking at um change order number three um which includes that $30,362 um for key to um through the electric um
and then just contingent on Dean looking through the contract and if there's something that can figure out there and then Dean touching base contract Yeah, we're just that. Yeah. So, taking out that $37,000 one.
It sounds like that one's everybody on the same page for that. It's more so something for beautifification cosmetic rather than um something that's of substance and tenatively approve of the Yeah, that's yeah additional expense for
attention to wire as well as the other two three things are in that chamber. Yeah, I think that temporary and you and you said contingent upon them talking to Yeah. So what what verb did you give to that? Um, I don't know. I'll replay it. Okay.
So, maybe I continue on reading the contract. Yeah. The contractor. Yeah, I'll pull that. A little bit wiggle room to hopefully maybe figure something out. If not, then we pay it knowing that that work needs
to be done. So, um, is there a motion for that? I'll make motion. A motion from councelor Ecman. Is there anybody that would like to second or support that? We have a second from councelor Matson. All those in favor? Any opposed?
No. Moving on to 11.9 utility bill penalty forgiveness request. Um, so this individual uh they requested some forgiveness on
their utility bills. I denied it. you can bring it to cost you we so desire but um there's haven't been any effort made to um any kind of payment plan or currently pay last year
so I said being new here too as well I said I'm not going to enter into any um any payment plan situation for this this kind of recruiters so there is the option And it does the
administrator's prerogative to put people on place or not. But this was a little bit hand discussed with the council. So in 2024, we sent the um almost $1,000
of it to be put on there assessed to their taxes, but the balance still is at 2548 just to make sure the right thing and the first half taxes were paid. So that amount did get paid for utility.
Okay. And I don't see any feelings that are having shut off since April, March. Yeah. Snow groups can request, you know, to have the lesser bills while they're gone. I don't see any record that they ever asked if they moved away. They
never asked to have, you know, the lesser be have temporary. They were on they were on they were that bill was um reduced for the snow bill or whatever whatever those rates are. the the the unfortunate part is that it
didn't doing that does not affect the the penalties that are compounding monthly on the amount. So it just skyrocketed out of control. This is the first I've ever asked for a payment plan. Yeah, I don't remember until this
address property tax last year and I will again this year October unless someone will exchange properties but I mean yeah there's there are pain increases I wasn't comfort
the last one we that we've turned on and and if we do this for one yeah I wouldn't say forgiving everything I don't think their utilities on time and also to point setting precedent for future um
things in the past I mean but you have to use discretionary and there's a doctor and put on on a schedule which is your utility payment plus
this is not the first time this property well last it was assessed the last day of the put on their taxes last year yeah going back to April of 23 you can
see they're very intermittent payments that were made Yeah. Yeah. So, are we going to put that on their taxes again?
It will go on their taxes. How much? Unless they haven't talked to you about they talked to Is there like a limit that we can put on their taxes or
I don't believe so. So, we could put that all on the pounds like and then they're up to date or I don't know how that works. You can only do it in October from what I understand and that's normally people have it
historically when payment plans it was um the penalties stop acrewing and consulting at that point and then you kind of start over fresh but now you're you're making your 180 and one cost 100 or 200. So in October we could put their whole
amount on the taxes and then they started like that's to the best of my understanding. Okay. Yeah. I'm not opposed to entering into a payment plan with them and once we have a signed payment plan their penalties
stop approving. So, which is the normal case, but based on the history, I don't can't see waving some of the past fees when there's been no attempt or communication about it. Yeah, I agree with Sher at the most. I think some to some sort of payment plan
and just staff, whatever, touching base with them to see if there's something that the staff's recommendation is something more than what they're asking for. I mean $1,000 is not that much down
anymore or some dollar maybe more significant. Yeah, paying $100 a month additional is going to take a long time. So I think they, you know, as far as if you guys meet with them to work out the contract, there should be some lump sum payment made.
That's what I my suggestion would be. Um, so I guess less so knowing with what they said, but maybe a motion um that gives city staff the discretion to negotiate some sort of payment plan with
um with this family what they see to be message for the city or most beneficial if it's that lump initially and then followed up by Is that what you're saying? I mean, he was asking right here for to
start 250. I mean, he's not just asking. Yeah, there's there's no mention of a down payment or lump sum or anything and that that should be included. That's a that's a fairly large amount the city could stand lo or couldn't stand I should say. I mean,
or something like that. I mean, I'm definitely for at some point looking into a payment plan. I don't disagree with the home thing, you know, to start. Yeah. Show good faith towards the stay with your payment plan. Yeah. Like Cherry said, you start with
$100 or something, you'll never get to the end of it. It's going to take a long time. Well, if we get to the point that have these penalties and stuff, if that stops, then that they should be able to complete it. If if they're willing to say they'll do 250 a month, well, maybe we at some point
agree to 250 a month, but let's knock that down first is kind of that my financial recommendation as well as for them. Otherwise, it's all going to end up on the on the tax assessment, not
hopefully they stick to the payment plan through the rest of the year and won't have to assess their So, at what point do we turn their water back on? Once the payment plan, I think that's Yeah. Yeah. Hey, if they come in with a
Usually it's not a personal check though. A cashier's check or cash is what it would normally. They normally would take a personal check when they're behind. But they come in with a loss on payment sign payment at least $1,000.
Are we going to make a or send a moment or we going to just give Dean the ability to have a conversation with them? Dean could have a Yeah. conversation and they could only afford 750 this month and they're going to be 250. You know, I think be able to
use but at least if they make an effort Yeah. If they make a size of 29. Any other questions or comments or conversation regarding um this agenda item? Um hearing nothing, I'll ask for a
motion to follow um city administrator's recommendation for um that one by the increments of payment and then entering into that. Is there a motion for that?
I'll second. Motion from councelor Ja. Second from councelor Edmond. All those in favor. Any opposed? Hearing none. Motion carried. Moving on to 11.10 concerns and anonymity of
um Yeah, sure. This this is actually old business. I think but the we just recently got another Blake on the template and she also or that person also wanted to remain anonymous. So then you want to
put back on agenda maybe you may put this I don't know what the right answer is I I've had several people talk to me about this some of them are afraid of reper questions from people that they
may turn in and I understand it and I get it I know we've got the posting we've got a couple applicants I understand for the position also for them. Okay. Part of that job should be understood to be discovery.
It's just like with a police officer like Brent down here. Part of your job is investigation and discovery. And I'm sure if you guys get a call, you don't go to Joe's house down here and say, "Hey, Joe, we got a call from Bob."
It's basically the same type of deal, right? You know, and all all a light officer would have to do is say, "I was driving down the road and I noticed this or we've gotten a complaint." And and it goes back to the thing, it doesn't take much for people to put a foyer request
in today. And they can get a name or a copy of the paperwork or report for just about anything they want. And something like that should be allowed to be anonymous. I know there was was mentioned that there was possible fear of somebody
turning in false stuff. However, if you drive by a property or into a driveway, you can look at it. You can tell by looking at it whether or not there's blight going on. If somebody says, "Hey,
this house at 123 Maple Street has got junk in the yard and garbage and junk vehicles." the blood officer drives by and sees there's nothing there. Well, you just keep driving. There's there's, like I said, there's a discovery point.
It has to be understood that that's part of their job that they shouldn't have to come down in their mailbox and have a form filled out by another city resident that so and so is doing this. And if they do do it, I I I don't I just
can't imagine that people in town would be filing forms willy-nilly because they're mad at somebody and sending that light officer out to look at. Yeah. It it could. Yeah, I I get it. You know,
like I said, with the amount of if a person's out there working for the city, there's that discovery point. I'll go back to that word driving by and taking a look at it. It's just like when I worked for the county. I was I was in the assessor's office and when we had
homestead questions after you're there for a while, you can drive up to a home and you can tell whether it's being lived in or not. It's the same thing with light. You can drive the town is full of it. There's there's properties out here in town that just continue and some of them have continued to pay the
fines and that's the way they want to live. that's the way they want to live. What are you going to do? You know, but at least if if we give the people the anonymity about it, I think there's others.
I don't imagine there's going to be dozens and dozens of light reports turned in on a weekly basis, but it it'll take the fear of repercussions out for some people. And I thought when we talked about it last, I thought we ended with if you're going to turn it into the
city on the complaint form, you need to sign it. But we would redact that from the form going to the flight officer or the animal control officer. So even that person doesn't know who turned it in, but they know they have a complaint. They need to go investigate his property. So I thought that was where we
Yeah, I realize that's where the conversation ended. But again, like I said, that the the Freedom of Information Act, all somebody's got to do is fill that out and say, "I don't see who did this." And there are people that will do stuff like that. But isn't that something we can keep as confidential information just like we do
on other documents? You'd be surprised what they can dig up when we start filing paperwork. Yeah. And it's just I like I said, the people that came to me and talked to me said that they're fearful if they do turn
somebody in that they will have something done to their property or them because of it. And I just feel like it's I always was taught if you're going to do something, say something, you have to own up to it. So if you have a compliment, you have to put your name
to it. And then we can keep it private as far as on the city end. But that's what Yeah. I think it's two different conversations too of the white officer's duties and then the anonymous. So I think they're kind of two different topics. But if we're talking about
anonymous part of a complaint, I'm not in favor of that. It's you have to sign your name if you're going to make one. I forgot your car key. Oh, I've had people do stuff, but that's the like I said, the white officer doesn't see that name. And they don't have to go to that property and say, "I
got a complaint." They just show up and say, "Man, the grass is 3 ft long. You got to hold that." You know, it doesn't have the place. What's the city to gain by keeping that name on record? The only comment you made is if you'd
like to follow people that actually made a complaint, let him know, give him an update, what he did, what he found. If somebody's requesting anonymity, then they don't want, right? And the neighbor can look and see if it was taken care of. I mean, you don't
really need to start out there, you know, be like, "Oh, they took care of it." So I don't think the flight officer or animal control officer has to see any name. And I I told the people that talked to me that I would bring it up
because of their feelings saying I I agree with the ones talking about it. One other thing make you think this is two different issues. We can put that in the job description
these rounds of this frequency whatever we can build that right in the job description right so he was the playoffs around just I don't know frequency you're located just open
decision Do you feel a certain way um you know on whether people should be putting names or not put on these platforms? I think people should be able to anonymously do it. That's kind of how I feel. I mean just because I talk to people and they say, you know, like I
don't want my neighbor to know what I turn in. you're in the same boat. Yeah, I that's that's my thoughts and like I said, I I agree with the people I talked to there. I've got emails and I've gotten personal contacts from
people saying they prefer to remain anonymous. They don't want a report. They don't want the light officer going back to them. They they wouldn't be able to tell by looking at the property if it was cleared up. But if it wasn't clear if the people
don't do it, are certain people going to turn around and blame the city officer for not doing their job. They they f they fill out the reports. The blight officer does and we get them spread. We have
where they've listed all the property. want the reps to work and that's to my knowledge public information. So, do people care to do that far in the sea or they just like to just blast the city or the white officer for where
again I I do kind of look at it from a different point of view because in law enforcement an anonymous report there is no such thing. I see their name, I see their phone number. I call people back and then be mad at at 911 dispatch because I had their phone number and
it's like that's not how anonymous works. I will not tell them. I mean I basically every calls me is anonymous. I don't if somebody falls on somebody else I don't go say if it's notcome a crime
then yeah you do have to I mean your accuser is going to need to be part of it at some point. Yeah. So to me, I look at it unfortunately kind of from that. I do get where people have are nervous about the anonymous part of it. But to me, I
do believe that at some point your name should be involved in a complaint if we know for sure legally that we can blacken that out on a data request. If we know that the name itself
is not something that we have to give them on a data request, then I still think that name should be on there and it's just redacted. If somebody comes and goes, I want to do a data request on who's turning me in for me not mowing my
grass. Well, here's a stack of four complaints we received, but this is proving that we're that we've received the complaint, but we redacted the name. And I thought that that's what we had talked about. I was talked about and like I said, I
was contacted after that meeting by several people that wanted to see it brought up again. That's why I did it. My thought on it is what's the legalities of reduction for? Um, I'd be happy to provide the city
with advice on that, but I don't know the answer to that question. Okay. I mean, so, well, one, those data requests, you charge an individual that's requesting that to provide the information. They have to pay for it. And information that's private or
confidential is not released on that request just because they submit a request. If someone submits an anonymous complaint and the city has that information but it's redacted, they don't need to provide that underest um I don't know under a request
in this situation they had a request. So I don't I don't know. Do we know that the city of Aurora does for their blight complaints? I don't know about Aurora, but Ed from
House for anonymous uh service is hitting uh let's see I talked about what or XPD and he said you know like law enforce it it depends on the city you have. You
put a policy in place, follow what Aurora want to do and kind of see compare. Sorry. I mean, no, that's something we deal with every day. I mean you're good.
Well, last year you should bring it forward like yeah that's just your job which yeah they want you to do so that's I mean Aurora is kind of our sister city and you know but they do want clarification are we able or not able to redact names once we get them if
someone makes a Yeah, you can you can Yep. Um so I feel like you um make a complaint putting your name on
it knowing that the city will back it that kind of aggressive and make you a change of policy. So yeah policy to current states and then maybe come with a proposed group policy
spells out that your personal information will be redacted. Okay. Good idea. Um so maybe tableabling it till next meeting um which gives um dean and city staff the chance to um look at
what our current policy is and then make a recommendation for for change with the change being us wanting that if people make a data request that they need to be adapted and then we can kind of give the opportunity to to look at um what other
cities need to change at the lower. So I think that would be smart just to tell a chance probably anyway because I don't think there is a blade policy it's nuisance and you know we should look at it anyway
right since we're getting off very yeah very vague sometimes that's okay but the highlights you can't find Yeah, I suppose for now then we'll we'll see what able to figure
out. Yeah, thanks for for bringing that forward. Everybody good with tableing it until we can take some additional steps just to figure out a few. All right, so we'll table that. Moving on to 11.11 garden club donation
resolution. Um so resolution 20507. Um looking at a $500 donation from the BFW to the garden club. Um because yeah, whenever we get a donation um from the VFW chamber, we get these sorts of things. So, any comments or questions
regarding this? Um I'll ask for a motion to accept the $500 donation from the BFW to the garden club. Make a motion. Motion from councelor Gr. Anybody that I'd like to second and support that we have a second from councelor Java.
All those in favor. Any opposed? Hearing none. Motion carried. Moving on to 11.2. 12 resolution 2025 018 Minnesota joint powers agreement um look at what came
from Mr. current. Um, is this something that you'll be able to speak to, Joel? Just kind of what it is and um kind of what it entails. Uh, it's just the joint powers agreement data services agreement just for
it sounds like this allows you to do certain things with um prosecution type stuff or correct. Yeah, it's more difficult to criminal, right? Um with that, is there any um other discussion or questions regarding
it? Um hearing none, I'll ask for a motion to approve resolution 2025 um 08, which just allows us to enter into the um the master joint powers agreement. Um and
then the court data services motion from councelor Matson. Anybody that like to second or support that second? We have a second from councelor Grahams. All those in favor? I. Any opposed? Hearing none. Motion carried. Moving on to the final agenda
item 11.13 council meeting day discussion. Do you mind speaking to that? Sure. It was brought up today. Mondays aren't the best day for council meetings for staff purposes. Today like for
instance today we have computer glitches in the morning. So we didn't get the AP done for fire department and other stuff. It just seems really compressed to get ready for a Monday meeting coming off the weekend. And so the request is to ask council if they would entertain
going back to the Tuesday meetings offsetting with the Tuesday meeting. I mean I don't know the history of how they became on Monday but I would believe it's worth the thought of entertaining the thought of moving it back to Tuesdays but obviously second
how far back how long ago was it? I don't know from talking she said when there was on the council so mayor I believe and I think it was just because of their schedules that they moved it to Monday just about that coaching or something. Yeah,
I mean the meetings are all set in the calendar for this year anyway. Um, but I we're starting the budget process and planning and the books you guys start working on booklets. I just wanted to get it out there if you guys thought
we could always better. I know it conflicts with like the library board meeting Tuesday night Tuesday commission meets on Thursday also. What's that planning commission? Yeah, we have to look at the calendar
and see how they're different weeks, but you know, when planning commission, they're on Tuesdays. I I'm trying to think of, but it was cancelled for tomorrow night. We last couple months,
too. The third Tuesday because it's the same night as library. Then we're the second and the fourth. Well, yeah. So, well, I'm just looking at September. It looks like if you did offset it, go back to the way it was probably affecting,
but you're not going to go deeper. I know I have a couple other groups that we meet on Tuesdays, but I looked at the schedule and most of them are day meetings. So, yeah, I'm fine with the day. Yeah, I think I'd be able to figure it out with my work schedule. Just a matter
of confirming with supervisors and things like that. I basically have some Mondays off instead. So I think I could entertain just a matter of following up with Yeah, I think it sounds like we would entertain it. Just a matter of um
looking at the city calendar and then just touching base with each of the counselors just make sure that it fits in their um work schedules um the date is required. So Does it work with Joel?
So maybe some behind the scenes follow as long as you guys are open to it. We'll play a little bit. I'd like to offset it with Aurora and some of these other things. What's that? It's theirs. It's already offset with
our first and third. First and third. I think they can make it. I mean, it was it was on Tuesdays in the past. It would make some people happy. Yeah. So, yeah.
So that's more so a point of discussion we'll need to think sort of motions on that. So yeah that I'm just maybe in the next handful of weeks um coordinating with everybody and seeing what it look like for
everybody's schedule and if it's realistic or not changes. All right. So that was the last um agenda item. So now we're looking at a German. Is there any further that would like to make a motion to end things tonight? Is there a motion from
councelor Ja? Is there anybody that would like to second that? Second. Second from councs. All those in favor. Any opposed? Hearing none. Motion carried. Friday. All right. Oh, she wanted to ask you a question.
Yeah. Um