e e e e d Grand band respect respect would oh really [Music] council meeting to order for Monday
February 24th at 5:30 please stop here gr [Music] here please stand for the [Music] pledge andice next is the discuss regarding that any
questions hearing none I'll take a motion to accept the consent agenda as is we have a motion from coun Jal is there anybody that would like to second or support that I'll second that uh Second by councelor GRS all those in
favor I any oppos moving on to the citiz Forum is there anybody hearing nothing moving on um inter the interm to administrator inter only I have is that the DDA firm
is looking to schedule interviews with member of staff and Council I did tell them that Monday typically work best um and gave the general layout he was going to come down or up today it looks like it will be next week but when I have that information for sure I will email
out to staff and Council to schedule those interviews how many do they have how many what interviews they're interviewing you to see what you want in a city administrator oh yeah is that um all the counselors and then like department heads or what that y so I
will set up interviews with each member of the council individually and then department heads direct reports of the city administrator so Betsy Tanny Jake everyone that way so and then other than that I just have Jake's comments for tonight uh he was
absent so he said the new chemical tanks have arrived at the water plant and they are working on Plumbing the tank to the use pending the city's approval and resolution of intent on March 10th he will join the East Range water board at the legislative meeting in regards to funding new facilities and the whc cap
other members of the council are welcome to join them if you are planning on joining at the capital please let me know so I can post meetings as appropriate and other than that I don't have anything thank you march 10 you said uh yep that's the day of
enough all right moving on public workr uh agenda items tonight other than letting you know uh last week we had our third water name break of the Year up on Guilford went fairly routine uh the proc is
getting significantly deep so we did uh hire a contractor to do the jacking while we did the D just kind of speeds up the process and that work felt very well it's something we haven't done typically that waiting for and I think
we'll continue to do so when we get them St other than that ends how de was uh a little over six Fe there anyway and now that one had ran uh
we we let that one run for about 36 hours before we started digging so the water generally does chew away at across a little bit so it could be deeper than that in other places um compared to previous years is three kind
of that's below average yeah we've had since I've been here we've had as many as 15 and the fewest we've ever had is three so I don't expect this to be the last all right you know how much it
costs to have the subcontractors come in and do that huge expense extra yeah we we have had uh we have contracted them all this time of year generally speaking I like to dig them early on in the year with the Cross isn't deep we only have
one back so to jack hammer and dig at the same time we have to run back and forth to the shop Swap all the hammer and the bucket so by the time you do that several times versus having some big at the same time while your jackhammering it just goes a lot faster
we have hired contractors to dig uh the the main brake entirely because the other part of the equation is we also have to get back fill material to fill the hole and this time of year our dirt piles are frozen solid as well so that ties our machine and operator up Just
Jack entering into the pile of dirt to get dirt to put back in Ho so I mean as long as I've been here we we used to hire you know dangas Excavating from Halo they used to store their equipment right in our shop and they would be them again
this time of year um Kangas is tired now we've been utilizing um this time like say we were able to get into our Dirt Pile the baby for because we were aware of the break so I had my guys do that the day of the
Dig we asked them to only bring one machine they use their Hammer while we dug and again went that do we know how much it costs though uh no I I haven't seen the bill for this one yet I've seen bills for main breaks go anywhere from
3,000 to probably $8,000 depending on how long it takes them and how much I they you have to out but yeah this one we you know hired one machine with operator for roughly 8 hours so I wouldn't expect it to be too
significant we're all budgeted for that that added expense to yeah but yeah we do what we can to save money where we can and we try and dig as many as we can but uh like I say when it gets to the point where if we have feet
of frost and we're running back and forth swapping out hammer and bucket we might do that for two or three days I've been on main breaks that have lasted four or five days I mean then you have to start wondering if the amount of overtime you're paying out for all your guys for
that many days offsets what you could have just spent for an extra machine to come in here ask a question are we un far the number of breaks we get with other surrounding communities we generally get more than they do I I nearby surrounding
communi some some communities get a lot more than we do you know ones with you know very old infrastructure or the rocky Comm conditions we have city of tower I think has about the same number that we do um but I think we're a little
bit larger have more you know miles of pipe than to but but like Aurora and don't be quite as many as we do you I think had one this year we had three
generally we probably had for years or yeah I've never never been able to pain why some years are worse than others I mean you know we could have a extremely bad winner tons of 40 believe it or not you don't get as many as a
year that I don't know but you know we we have had years where the Frost has gotten below the pipe deep like 9 or 10 ft deep and that was the year we had 15 being very silly yeah no no real right or reason
that I could tell you all right well yeah thanks for taking care of that we all really appreciate it um moving on Ms director Olstead um I basically just got agenda items um however last Thursday all the
fire extinguishers city were maintenance so good for another year there you City attorney L I don't have any all right moving on to reports from just like from the Chamber of Commerce at our meeting next week we'll
be discussing the Easter Parade that we've been continuing to do so we'll get a letter sent out to the city and EMS and fire and police and everyone about participating in the Easter parade and driving the the bunny around and leading the parade again so we'll get that
letter sent out after our meeting next week all I have thank you councelor J uh the only thing I have is that several of us took part in the tour with Jake was chairing Island over there to see the
new water PL got a tour of the foundation and tank area and then they took us out to see the cas on B driven on to Lake was pretty interesting and that's kind of it's it's in backed thees over at the
City Garage side oh when you when you pull in City Garage is on your right building will be just west of that that's other building of construction there that's the new West Industrial Park business district that I the one back
West that's glad that went well um counselman um I went meeting uh they hired Michelle lny to replace Su and then sounds like they're going to
hire another library for um did they just put out like to get applications for that or have they heard anything on anybody applying for that uh when I was just in the library there people picking up applications for me um kind of the Le
Minnesota City's training Li this past weekend um lots of good information got to meet a couple of counselors from Virginia and El yeah everything went well there yeah that's that's what
it we'll start out with old business uh 10.1 number XXX and tex regarding prohibited animals prohibited animals and backyard CH uh so the Planning Commission met and
indicated that uh they didn't foresee any instance in which they would be in support of backyard chickens in the city and so I added this to the agenda to see if the council would like to no longer proceed with this or if they like
to move forward in some way anybody on Council have anything to add I do actually because I think we' got the Commission in that case we have them there for that reason they're the ones that do their research and findings
and my recommendation would be that we go with their recommendation just because of the potential for problems and they're feeling tonight that I was here at the meeting they're they don't recomend
chick no the cost EGS right now that now you guys pay as much as I um yeah I guess I don't see a Way Forward on without the the Planning Commission being on board with that um not saying that this is a forever decision um I don't know if a group of
citizens the like to to coordinate with the Planning Commission at something in the future they feel free to do that um see what some sort of work grounds and agreements they could come up to but um I guess yeah just on our end I don't know how you approve this without of
signing on the Planning Commission since they deal with kind the planning of planning zoning of land and how it like that that I make the recommendation that we follow their recommendation and all
chck um uh you don't need to make a motion we can just take this as informational and I'll put the ordinances in the not and so you'll have them for future reference but okay we'll just keep the
existing um yeah obvious the group of citizens gets together and kind of coordinates with the Planning Commission obviously treat each other with kindness and respect um with the good things but yeah that's one work I thought people were really add they should get together
and come up with to find ways that they could get the plan Commission on anything else before we move on all right moving on to 10.2 ordinance number6 regarding zoning chapter 1590
0 this is an ordinance to update the zoning regarding the trailer court it has been discussed approved by the zoning commission and their recommendation is for the council to approve and so if the council wanted to
move forward with this um I could just take it by consensus and get it posted as required for 10 days prior to next the highlighted areas I see are things talked about before that we don't property therefore
maintain parts of the streets and I like the addition of a requirement how old the trailers can be the question I would have on that then and kind of Playing devil's advocate there is that so nothing
is under 15 or over 15 years old what doesn't speci what happens at the point in time somebody has a trailer that ages 15 year mark then they get a notice non compliance and they required to comply with them so they're going to have to
they would have to remove the trail remove the trailer even if it's a great condition so that's the the P and that's what we we talked about that quite a bit at the Planning Commission is how because so if you put in there is no older than 2010
well then 2010 canuse get farther and farther away you know what I mean like if you don't update the ordinance um so they wanted more of a rolling expectation and this is kind of the compromise that they came up with on that
um that's just kind of the decision they made what the phrasing be no more than 15 years old or says no less I guess in my initial S picture when that guy BRS it you know the previous owners would bring in these really
really old trailers that you could tell were just dilapitated as before they' even occupied I don't know if there should be a discussion about occupied trailers that still meet all these requirements that they're sanitary they're structurally sound we ask
they're occupied and in good shape do we still require them to buy a new one and is that they with they're renting that's the landlord's responsibility to buy them new one right it wouldn't be their responsibility to buy one they rent these trailers out
there would be on the landlord to provide them well and so if you consider the sanitary expectations who's going to go insect that you know whereas if you have a a
date in there we had a trailer for our cab for a while and it was like 60 years old but that thing was in condition still I they maintained it and I understand the the easiness of being able to see how old something is
but then again something to be super old but you put in a time to make sure it's taken care of I mean every house in town is basically the same age yet there's some that are in rough
shape because people didn't maintain them yeah just asking all the questions but just like let's say is there a clause where you could put you know unless like you Che about inspecting who's going to inspect them but there be Clause that say unless an inspection is performed on the trailer and it means
all these requirements but then who does that inspection do we have any one not Planning Commission it's not a is it a flight issue it needs to be inspected aight officer I would not recommend that any of our employees go
in um is there something else you want in that stud can I commission I thought it uh when we were doing this it was more on what was brought in as far as 15 year is that I'm just
wondering how it's stated there uh we had discussed that it was 15 years old in the requirements in addition to being sanitary right but um the ones that were there that were occupied I thought we had stated you
know they would be we could have something um like the word BL against it or something but um we weren't going to say they had to get a new one I thought we were working with something that was being brought in had to be under that state is well and we had discussed as
part of that that the trailers there currently don't meet the current ordinance so it would be enforcement across the board then one one of the problems you get with mobile homes is that whether it's a mobile home or
a typically call a manufacturing home know or um they're built under a different code than your home to is supposed to be and it's not as stringent
and not as tight as that so they tend to for lack of better CH self-destruct it doesn't take a lot of time for them to be ignored and you end up with a condition that some of the other ones out B so I fully understand
the 15 years age because they can get pretty rough looking especially the older ones are inch and a half studs um I've been in mobile homes and work with the col that if you move furniture away from the wall middle wi time you see
Frost I understand what you say I was on on the zoning board for the planning thing and I thought when we discussed this uh the 15E thing was well your discussed of getting of the unoccupied but
anything that was brought in had to be 15 years you know newer than 15 years but I didn't think we had any discussion on some of them that were occupied where they'd have to replace their I'm just wondering how this is
being stated from what our discussions were right and so this is the same ordinance you got your last meeting P the exact same one and so this is the one that I brought to the plan Commission on several occasions and ask for any opinions or thoughts
on and so this this is what the discussion from the Planning Commission had outlined is that trailers were expected to be 15 years older learn was that the bir ordinance no change did they have any language in no not as far
as age no it's just fact about being sanitary and structurally sound what unoccupied unoccupied needed to removed within 90 days and that's there basically none of the ordinance is currently being enforced I think that's why yeah like when we read
it let's update this can we discuss then to to be enforce that somebody had to make an official complain that correct and it could be we could enforce under light without an official complain yes okay because I know we had talked
about people coming and stff doing a por so that we have some where the new owner would be what is it say something or whatever so we can have some action that can be taken I go there there's about 20 of them that are fing B
you know yeah we got to get them out of there so yeah but no one's going to inspect them to see if their sanitary or structurally sound like how well the ones that are unoccupied you can see s if someone came in and said I would like make a BL
complaint at the trailer rept there's these and the form he'd be cited for blight saying you're in violation of this ordinance as far as right you sanitary and then he would have X amount of days to re 90 days to remove those and if not he gets a PL ticket Y and
they continue to accumulate daily and then if he does not pay they get added on to property taxes so somebody but we do have to have people come in and make a complaint correct BL does not need a complete okay okay but if your if your
only rule was the unoccupied then could they put a tenant in and say oh now it's occupied and you don't have like to stand on y 15y old or an age thing solves that problem because otherwise he'll just keep playing musical chairs
and moving people right I know we had discussed I just wanted to hear how it came out no yeah yeah thank you so does this go like the chicken ordinance and we don't need a motion or
anything um if you would like it to get posted I will make that change to the language no more than 15 years old um if everyone's okay with that I will post it as required and you can approve it and get it codified for the next meeting but I would just need like a general
consensus that everyone's okay with the language as is I guess yeah the 15year old piece that I just yeah I don't really agree with it but others might disagree unless theying come with some
other idea or just taking that piece out um what you stop that if it's if you take that 15year old wording I mean because there's there's a lot of on there that are in 60s I know
where there's 50s even not being built like a house they tend to be in condition they don't last no they don't nearly as long like I some people are very meticulous my
mother-in-law is very meticulous and like our sha was or our cabin was very well maintained and they moved the old trailer and it's still standing well like 15 years it doesn't
seem like that and that might be true in general that if you maintain something but if you drive through the trailers Court that's not the case out there he has not maintain he's not a particular kind of guy the ones that are out there are not taken care of so that kind of gives you insight as to what's going to keep happening if you don't enforce
something with a timeline if you just say unoccupied any said someone's just going to move into it then you can't get rid of it and our point of this whole thing was to clean up the trailer court and make it be somewhere people might want to live maybe it's a community again I lived there when I was two back in the 70s
that was our home it was a nice place it really was there was a park there was families we played out there it was safe that's not the case anymore so I mean I think we need to and there are do something about it there are cities in range that allow mobile homes to be
moved into Lots in town even you can drive through some of these towns and you can see those mobile homes from the 70s and see how they are deteriorating and what it does to the look in the neighor yeah the point is to try to make
it a nice level neighborhood again and the place where people want to be not where we try to hide people or hide the houses that look shabby let's try to make it a nice area again well that's like well it says sanitary conditions Al
sound that's I just don't see that to judge that send out to do an inspection is there a year on them where someone can go and say yep that one's from 1994 so that's in good shape some of
them have the data tags on still yeah they should have the manufactur you know who's enfor the 15 years like go out there and say oh well that one's if no one's even going to go out there and see if their structure I think you would have to give us a list of here's the mobile homes I have out here here's
their model you know make a model you know and tell us here's what we have and then you could say this one this one this one I mean all the unoccupied ones have to go if nothing else the light officer can take a drive through take photos and bring them in say okay yeah
and it's a lot easier to send a letter administrative letter saying um you know we there's this this trailer located at this location please verify by the age of it versus who's are you going to hire an inspector to go into each property
and verify is that inspector going to do materials testing in there you know like well because you can have a trailer but that's under 15 years that's not structurally sound that's not sanitary but those can stay because they're no not if they're not
struct from the outside would it be o someone to report it just like homes in town if it's reported you have to go look at it so if someone reports one regardless of the Year someone files a report then we've set the administrative letter saying please
verify you know the year and you don't have floor inside well if it's from the outside then that's what the um I think at the very least I'd like to look at what other cities done if they have specific language in there
stating 155 whatever but I want to see pictures of that mobile home park then too because if Grand Rapids had an ordinance that said no here but it was looked worse than ours we don't want to follow their
ordinance you know their trailer card looks the same as ours I don't want to copy them so I want to see photos of there and Sher there's there's parks in the county that are all in rural townships there's
one Township in particular got three pars and they've still got trailers in parks in 60s and 70s and they're in worse shape than we yeah they were that old and looked great and people lived in
them different stor so yeah I mean it' be like I said they're they're built I dealt with people that had over a period of time literally gut the entire M stud by stud replaced them all with 2x4s or 2x sixes and put Gable roofs on
and then came to us and saying it's no longer mile home well you're sitting on frame that's the big difference still a mobile it's upgraded in quality appearance and effective era but it's
still and at our park they're all rentals which could change but right now they're all rentals so I would if they had Holes in the Floor or walls King in or Frosty they're going to report that to the none of them are owned by anybody other than
right they're all rtist I was saying that something can be 5 years old and be trash later that's why it's and I would hope people renting it wouldn't you know I hope they would make a complaint to the landlord if it is trashed inside and it's unlivable
they should be reporting that to the landlord for him to fix and then if he's in violation of that that's a whole another issue I people that have had broken windows in there and the landlord doesn't fix them and then that's a whole another legality that you fall into that he's
not keeping them up that's a cold so there is reforce for that kind of stuff so if they're if they're rentals I would say we're probably better off keeping them 15 year old because by the time you get to 20 years old some of them get be
bring yeah it's not like we're displacing you know someone's family home that they lived in for 60 years these are rentals these are I mean if you're only going to give them a better rental if they have to move out and move into something nicer it's going to be an upgrade for them you know they're not
displacing them with nowhere to go you're providing them a newer home to live in when they're occupied as rental does the mobile home park owner pay the utility for the whole park or for the individual Lots or how do that work they pay the
number of lots that are occupied that times the residential bill so they pay you know the bill is 180 they report how many occupied trailers and they take you know 10 * 180 to okay they're not
Le I was just wondering if the renters came in and had the utilities set up in their name renters are not allowed to have Utilities in their name it's required to be the property owners this do they allow own a couple years ago it used to be I
know that I don't recall the last one any other discussions or questions regarding this one in favor of it as it reads with the rewarding of no more than 15 years old yes sorry that one
yeah make a motion to adopt the post to post Al second we have a motion by councelor GRS second by councelor all those in favor I any opposed
name name from C Scott motion does not passil other action taken unless I get information as how you like go back to the planning zing backing the Planning Commission to
deter I would just rather determined by the condition I just feel like on the one hand we follow the recommendation of the Planning Commission on one ordinance and then the next one we don't follow their recommendation so I guess it kind of torn by if we follow the recommendation or go
against the yeah I guess we when when when with the recognition as written it would be older than 15 years more than 15 years so I mean
right I think they went with that because it is a rental situation I think if we had you know brought up they own it could have been different but this way it gives us a recourse to correct this situation out there so you had to come up with something and without
hiring somebody or something this is a way to at least control it you know so yeah sure somebody go them they can get two years old and have a big home but then like she said that's when
the owner should be coming forward right now yeah well times and maybe get better to better um other type of um people renting and stuff that you do
correct some of the situation I think the thing to that should be considered is that if they're older than 15 years it's not like we're picking Grandma right out in the street these these homes are owned by the park owner
it's a for-profit operation and we are theoretically trying to prevent BL of some nature in a city and at what point do we change what what I don't know where our two neighbors here of what
they're going to ask the commission to go back and do that they want to change to 20 or 25 years but as I said it's a for-profit operation and I I would think that we would rather see nicer trailers
if they're rental again it's not like we do grandma in the street tell her she has to buy a trailer but what if Grandma maintained her trailer and has it ni and those those are few and far between yes but I don't want to K Grandma out
because well it's the not not I would rather just I worry about the condition of some of them that AR even that old and they're destroyed that can happen that's what
I'm saying is I just don't like the age stipulation on it because people have built brand houses and they've destroyed them those are privately owned not that's where my catch but even Apartments like I live in apartments
that are rash and they're not that old I Liv in the cities in apartment and it had carpenter app so bad you know and it was a newer place so it's like I don't know start to get the owner to correct
some of the situation that's and you have to come up with something and without having infections and all this going on you know it was easier to say we felt that within a certain time at least we could
correct I mean right now it's it's out of control and so you have to come up something and I think the 15 years got to be our best resource otherwise there's not a lot of resources without other things you if you don't
have te an ordinance right it's worthless I hope we can come up with something you know that we can agree to that makes them take better care of it because my intent was to make it a community where people feel proud of their homes and maintain them and a sense of you know pride in them and that
is not the case out there so if we can make them some way find an agreeable solution to make them better and with a new own we have a chance to start into it you know before more come in and do we know like the average age of the trailers that are out there probably
about four years kind what I'm say like 15 years just what kind of do you charge I have no idea this is all new so he might have a whole you know he just took over not too
long ago didn't yeah yeah I'm not sure I don't know anyone lives out there to to even ask anymore but I I haven't seen him advertise not the new guy that I've seen before where it's like rent to own for $1,000 like yeah
um at the very least we'll give uh counil and I a chance to provide some input if we keep with the 15 years and we keep with the 15 years um kind of with the chicken or we kind of went back and forth with the commission just writing ideas back and forth they are the experts so just I think it gives
coun a little bit time look into things um and then maybe we can get maybe some sort of yeah explanation from plan just specifically why they came up with their 15 years and if they're is solid well just it's hard not being there but but
yeah thank you for having those discussions when would this be brought back probably po meeting Tuesday be not next meeting but the meeting
happen if they have a meeting traditionally only we have meeting business all right moving on to new business have something to say yeah I'm sorry I'm just slow on this I'm trying to
process the proposed ordinance set over planning has four requirements the first is that it conforms the Minnesota statute 327 or any other statutes
pretending two that it be structur three that it be sanitary and four that it be know less than 15 yeah we but St that none of are is the
intention then I mean is it even reasonable to say that all M homes would have to be no more than 15 years old if they struct sanary right that's so I guess my question
would be sanitary and safe are not easy for us to enforce 15 years I would none of it don't have anyone to do the inspection and if you have some then they have prated rules and
regulations of what meets those criteria and they can enforce the same way they could how old is the unit so um it seems like it's really a question of do we have someone or we want to have someone that's going to do the enforcement and
inspection of whatever the standard is not what exactly is the standard I just don't know if we want that 15 years on own if there that's it's entirely up to you what you want to do with that but the understanding from the Planning Commission is that for us to send a
letter saying we need you to verify this unit is younger newer newer than 15 years old is easier than us hiring an inspector to inspect properties that's again that's not what they're asking they know less
than so um the other way around it's got to be 15 years or newer you've got units that are going to be expiring and not being compliance for it just because of the passage of time right thetion that word less yeah it's
supposed to be more than it might not be the intention have the mobile home be in better condition currently like once the mobile home is up to date and newer maybe we would change it again someday but if you see the mobile home part you might understand why we
want it's bad like said maybe in 10 years we change it again because they are upgraded and condition and we say look we don't really need that on there they're keeping them up to date they're keeping them liveable maybe then revisit the ordinance I just want to point out
that it does say it has to meet the statute which has Guin of what that needs to be under mobile C and the sanitary instruction last so okay so you're saying though we might need someone to actually enforce
this you can write it down but who's going to enforce it is what the question that's don't we also currently have ordinances I mean who enforces our ordinance is
currently I mean we have a lot of ordinances and right now nobody's enforcing any what do you mean I mean people fallowing snow across the road chicken coops and people's backyards that are currently there and we don't want they're not being enced right now I
think are they being reported and not enforced or it's just but I mean you know like people just know they're there and done about it that's what I'm saying and even if somebody did reported them would be the person to go and inspect to see whether or not those would all fall
under the police authority of the city would be enforceable I think what we were hoping is to put um with the own was the money was going to hurt and if we didn't do something we're just trying to get a
little git for the owner yeah it was going to hurt him a little bit if we we have a official um you know letter and stuff going to him and he's going to be assessed something much if he doesn't do it we are hoping if he gets too much he's going to say it's worth taking care
of you don't have anything how are you going to get them to take care of because like we said it's hard to bring somebody out there to say got to take it down hopefully the money get costing him will make him PR my
advice any AD that's not the arbitrator prees direct it directly towards particular individual but enfor enforceable Paradigm for anyone that's going to fall under this uh under this
ordinance yeah it's enforceable to all tra yeah we hope it happen to only have one so we say key the but for any mobile but we happen to just have the one so might seem as we're narrowing it to him but it is yeah we all right moving on to new business
11.1 main proposal regarding storm sewer repairs I can jump in well thank you everybody for having me here today uh so is a proposal that was requested uh of Bolton M to provide preliminary and Engineering Services for
the design of West Sil Street so as you as you aware last this last June 18th it was Damage Done Kenny reached out along with Jake and Becky to to talk with us about providing engineering designs to improve
the excuse me the 40inch culbert that's below West over as a project that will be conducted in conjunction with the Kaza 110 along in the county road 665 which is happening this later this year the thought was that if it the work is done in conjunction with those projects
there will be a large economy of scale that can be provided to the city of foot Lakes which would reduce the cost of the project to West over furthermore there is a uh basically is the city of FO Lakes is working with FEMA currently to see if they can get some of those costs returned uh through a grant opportunity
um this area was designated a disaster relief Zone and though was was pred discussion with FEMA and so there would be a pursuit to see if we can get upwards of 60% of those FS covering specifically pertaining to the storm sewer um along with sing R Pavements
that would happen with it so our proposal provides a an engineering fee of $15,400 what that entails is that we do surveying Services we would do geotechnical analysis of the West over Street and then we would design uh water
M sanitary sewer and then the timeline that we would look to uh to take on is roughly from February to June um while this is not concur with the bidding process through the county it would still come out the project would be bid uh while that project was open
and still offer the contractor who's been the county work once they're selected to to provide a really good bid to play lats um so that is a potential for cost savings as I mentioned before we would do the preliminary engineering the engineering design and also bid Administration that's the last piece I
forgot to mention you have anything else to add any well just he touched on the storm of uh June 18th this past summer is what destroyed 90 ft of West over blaps right
by the liqu store just north of the liqu store um so underneath West over is a 48 in pipe that's original to to 9 54 it's galvanized pipe right now they've sent the camera through where they could get
it through and it looks like swiss cheese for lack of a better word it's just robed all day collapsing there's constantly dirt caving in and when we had that significant of a star a section will fail um that outfall is the one for
this old part of town um off the top of my head it serves the 200 block of Andover going that way all the way to Dorchester um Arlington West over some of the business district so a lot of the
water shed from this part of town flows out through that 48 by you can imagine by it being 48 in that it is a significant portion of our wed um goes into the ditch that alongside City
Garage Road out through goldby Ridge Development and Lake just in my backyard we that's nice volunteer to take that right I got all the water so I mean we you know June 18th we
found many weak links in town you know uh areas that need Improvement areas that have been um for La a better word need mitigation which is one I'm talking to Jacob about um but anyway that that
pipe is well beyond its life um the pipe is very deep 14 to 16 ft in depth which means in order for them to replace just that pipe they'll have to slope the whole thing and we're going to lose the entire
road if we can get FEMA if we can secure funding and hopefully get FEMA monies in order to just change that storm pipe we're going to end up with a new water main sanitary sewer ve and an enti Street um for those of you who were here
uh summer of 99 that road was reconstructed once before and they added storm drainage but they did replace 4 pipe which baffles me but it was not Chang
they added to how much water that pipe handles and now it has failed so um you know as Jacob stay hoping that FEMA comes through either way um that that road I don't know that we have a
choice but to we did a temporary repair in July where we the pipe is so collapsed I do have pictures on my phone for anybody who would like to see them the pipe is so collapsed it's no longer around it's more just like a a dome if you will the
bottom of it's gone and sinking and we were only able to stick a twoot d diameter pipe in a 4ot diameter pipe for those 90 ft and plug it up and get it flowing so I mean it is by no means a
permanent repair it's the only thing we were able to do at the time when you have a pipe that's like swiss cheese and you go say we were to try to change 90 ft of 48 in pipe there's nothing to secure it I could Chase it all the way
to Kenedy drive and past kington without any good pipe to connect to so that's what we did as a temporary repair we back filled we put pavement on it for traffic to pass we didn't bother putting curban gutter in in those spots because
it's a temporary there and we got the ball rolling on EMA and you know securing I mean it is something that's going to take an engineer I'm sure to plan a ro project of this
significance what does it connect to 6 665 right now it goes underneath 665 and it comes out um just north of the body shop the ditch starts right there and it has a big concrete outfall that outfall has been
replaced I would say 15 years ago but the pipe I believe all the way through the body Shop's parking lot under 665 and all the way to Kennedy is still the original and probably in the same condition
is that new to be replaced when the county does correct okay so so the county when they come through and VI the 665 project they're going to change all of our utilities underground the waterm sewer sanitary sewer and storm sewer the
from my understanding the county picks up the tab for the uh sanitary and we're working with them on securing financing for the yeah I was say the county doesn't do this city sewer for water we
pay for that yeah they're picking up the storm sewer all along the storm sewer yeah so we're fortunate because that whole stretch of Kennedy Drive from the lucky s to the hotel all the storm sewer that's there is getting picked up on the Count's Dy and change and then all the
storm sewer that is on the Kenington or 665 Corridor wherever there is and is getting change now when they come through it we did move forward with this project they would probably change just the piece that's underneath Kensington or
665 but again what are they going to fasten to yeah and that's not going to stop another failure anywhere along West like like Ken mentioned too it's the risk is just the the 24 in diameter pipe that is currently Downstream again is
there's a large portion of the city that's will for to that and in springtime you might see some complications Depending on time the to was engineered 48 in might they're out a 24 it was my only option at the time because it still collapsed and you know
we we struggled to get a 24 in by sh into a 48 in because of the condition do we know when we're supposed to hear about the FEMA money at all or we are working Bey and I J actually joined in
on a zoom our te we ago the last one we had I don't know I never dealt with fem before I'm finding out in a hurry nothing happens now it's a very slow process unfortunately a lot of it is based on
reimbursement so the work they be reimbursement so yeah as far as are we going to wait for a check from before we proceed I don't know if that's an option I I think the project has to happen regardless and then hope
for you'll get payment after the fact that's what if you ignore it now it's just going to make a further mess the the plan is to secure Bond money for West over and 665 utilities all at the same time as those the projects you're
going to have going on and then when you get that FEMA and state of Minnesota reimbursement they will reimburse up to 100% um so the state covers what FEMA does doesn't and so then you'll pay back that Bond early that portion of that
Bond early um so you won't you won't have those issues ongoing uh but that that will be what you are working on this spring is uh working with David drown to get that Bond money secured for those utility projects trust me this was never on my
radar if you would have asked me last year if I planned on on doing anything with West over I would have said no that was redone in 99 I wouldn't and then the morning of June 19th when I woke up and there was 9 F road collapse so construction will begin July
2025 but like water Carnival so that's definitely a conversation we always like to work with the contractor to have blackout dates for construction of when you guys have activities or certain Milestones so I even talked with Eric F from the county about many of your events that are going
to happen about 665 and 110 so we would have measures in in place to try to make sure much as much as could be buttoned up before West over is probably the busiest that [Music] weekend if it's the same contractor as
the county projects then they'll be well aware that July is not a good month to have Ro storm push it back so we did Becky and I and Jake Jake was there we attended a meeting with the county to find out their kind of time
frame what they're thinking now and they are going to start with Kennedy um and go through town and fingers crossed wrap up Kennedy around water caral that's their goal and then start on kenon
before they may have been going simultaneously or in different phases but from my understanding they're going to do to water Carnival and the increase the homet traffic in several things they are going to try and wrap up Kennedy
that start at the L7 and start 665 now west over there's going to be a lot of logistics do it as well with these two because all three of those roads are going to need to be each other's vour Road you know so to try and get them all
done at the same time but I mean it's it's almost a now is the time because we're digging up either side of it and replacing the pipe under the street but yeah it's going to take a lot of work and that's where I Jacob is scw
to plan that accordingly with the contractors to keep tracking proposal sound like it so I'll take motion to accept the proposal from I'll make that motion second we
have a motion from all in favor anyos hearing none motion Carri moving on to 11.2 notice retirement from Recreation yes you received a notice of retirement
from Wade West the recreation director on his last day will be March 31st been a long time coming he said 28 years she's been with us so he's going to take away a lot of knowledge but I would still make the motion to let him let him go that's what he want us to do
a second motion from coun gr second coun all those in favor is there a replacement in line no so yeah that's coming up [Music] sorry for that
um we have a special meeting next for interviews yes um so traditionally you have the Personnel committee and the department head supervising so the city administrator would run the hiring process for this is
that something you'd like to move forward with hiring process for the recreation director um yeah I guess I'd like to have discussions on kind of what our thoughts are for going coming up soon um
CH so like to not follow the policy like to discuss it well from my understanding there's different like internal procedes that we could do um externally um that's all set forth my
contract language that's not something you can change like we the WE Post it yeah we post it internally and externally but I'm talking about the hiring process is usually conducted by the Personnel committee and the city administrator these positions is do you
want to not follow the hiring process for that no yeah it's the policy to follow okay notification Library decision Library [Music] yeah hold on hold on emailed
me I kind of gave a brief okay this is a statement from the library but Library Board of Trustees has hired Michelle as the new library director she has been at the library for more than 13 years and has a BS degree in social studies for starting
date will be April 1st 2025 that's all I got for so provide information s do anything with that hope it's information so thank you to them for that moving on to
11.4 request incre no transport uh yeah I buing company suggested we raise it to 25045 to follow the uh Med any question or comment no when you
say no transfer is this when you go on your transfer is cancel or is this just for something like lifting the yeah um if you do uh evaluation assessment on the patient and they refuse transport
and still said your buing [Music] company is for the same fee for residents as non-residents po of our patients are Medicare medicated patients so we should
take what as little they offer when and we only charge 15 but Med will pay up to8 right so i' make a motion you you'll be posting the ordinance for update because we have
post your update fees through your ordinance the coordinance will be available for you next meeting pass what's that you have a motion a second motion a second motion [Music] from all in
favor anystone motion Carri moving on contract update from um actually I wasn't um I decided to go against going with air gas again um
we're GNA be going with osc umer I didn't hear that last part it was suppos to O we're going to go with osc versus Air Gas oh so you'll have a contract on
cont month month yeah he said if we have a problem we'll set up the table and discuss it and I said okay where is osm Virginia they've been around for a while but theyve just recently introduced medical gas they didn't have medical gas
when we originally switched from C air to air gas um air gas has been charging me $79 a month for rinkle hasat be um when I brought it up to them they uh said he was going to remove that
charge and the last Bill had a $100 has that beat for charge so I I'm kind of still up there or I just switched from TR there to osc as well like welding correct yeah all our tanks at the
city we had been under a fiveyear lease with uh C ER what they're called ly now but um as soon as I was eligible in December I had to switch see and uh any other questions or
comments um hearing I'll take a motion to do not motion there's no so we will switch to 's all right um moving on to 11:26
draft uh so this draft ordinance was presented to the Planning Commission uh it's comes from the state of Minnesota so this is the one they recommend for your flood PL ordinance I wanted to get it in front of you to review at this point
it's have any thoughts concerns questions go ahead and send them to me and I will put them all together do they have a map of the see what they would consider blood plan in town I can
look for one I can't comp it I mean we used to have one for the city of cover their problems out there but I mean we're sitting here looking at if we adopt it we're now creating rules without knowing where in tone and where not in tone y the rules will be in
existence like I said I will look for them okay thank you um now we have deadline correct yep um so yeah sooner we can get this um adopted
[Music] this my reading all this BL stuff is going like I said it's just a standard ordinance that St together um so reach for that so make time
um moving on to 117 um I've been in contact with the representative from first children Finance she wasn't able to it with the question answer session in Ence they kind of help
communties work to increase access to child things like that um I can provide s contact um so people questions answer we can also look at rescheduling not able to
make um moving on to 11 resolution regarding water he said six um so I spoke with uh Luke from Aurora last week
about um this resolution they are basically looking for a commitment from White lakes that you are moving forward with joining it in a more um official way rather than just me G Barrett telling them that you're interested and
so this would not behold you to them in any capacity you're not signing bonds you're not doing any of that you're just basically saying you're going to work with the water board you want to work towards becoming an active voting member and you want their assistance and
support in securing financing um it also appoints councelor Dave jaral and Public Utilities director Jake Baron as ex official members of the Walk group so they do not have voting rights but they will be part of the discussion for water board um and I
think Mayor Scott indicated that he would be willing to be alternate when you had those meetings I think that's what I remember when you were when we were talking about water board stuff so that's not cor change that after so and I do see it says where again this
doesn't commit us to joining for sure but it does say we pledge to work towards joining as an active voting member so that's yeah one thing I know we talked about we don't want to purchase our water from them we want to be a member of the board and have voting rights so yeah I think that spells our
interest and the reason for this was correct me ja and wrong they're going down to this City on the hill is that the 6th or the 10th it's the 10th it is the 10th and looking at funding it's going to take a while to get funding for
this but they were saying that this will benefit them with us if we are committed to it because it'll look they'll look at it and say okay yes this is a regional effort to obain funding and it's easier to do the regional funding than it is
for a smaller group is there anything you wanted to add all the water B the plant Pro sure I can maybe say a couple things kind of expanding what say too is where the funding is while there's still a small funding gap for the project currently um
there's been changes in legislation that's going to allow that Gap to be further closed and this resolution that Lakes would be making empowers the Lakes you're sorry empowers East Range waterboard to really go down to the the the Twin City St Paul and really um in
some ways uh Lobby would funds for H Lakes as part of the project so there would be direct beneficial funds that in the future they're required through the lobby that would go towards actually decreasing your buying costs so like that's that's the benefit of now like showing some formality here is that now
they can say yes like they can talk to Representatives they can talk to legislators and see if they can get this incorporate now the next few years based on the schedule that has been laid out um uh obviously as discussions have had um you know depending on when the decision was made to fully join the
Easter R water board or not you know if there was a decision by June like we talking in the past that would allow for a timeline of roughly a year of design or any sort of improvements between making a transmission line to where as was kind of saying is you're looking at
a fiveyear timeline between funding Cycles to get ful funded uh design and Engineering so this just starts this just keeps moving things along if that's a direction that you also would like to go and as we are sitting in our meetings we are honing in on some of those
questions that were presented Becky had a list of questions from the council and those are going to be addressed in the next four or five meetings as we talk about major topics over the next three to four months I know with my experience working with the joint for board for the last 11 years or so yeah anytime you do a a
joint project with another city or multiple cities the funding you know potential to get the funding just increased it dramatically because you're serving a whole area not just your own City so I think resolutions like this are important to show that you're
committed help if you're the funding yeah s like yeah benefit us but benefit the whole water project and which ising some funding for everybody um and then we do have that El if we're not going to proceed with it at some point in the future um so
yeah I'll take a motion I'll make that um have a motion anybody like second have second all those in favor any oppos hearing none motion
carry moving on to 11.9 Tri the ambulance agreement for 2026 2026 appreciate he tries to the board discussed the agreement at their last meeting uh the town Bo did approve the
agreement at their board meeting on the 6th of this month what is the increase I see that it highlighted what they'll pay in 26 and 27 but what is that increase from [Music]
payment to the city for administrative fees 6 from 650 did this already uh theora Council has not yet approved it but the membership was there and then yes the Contra has appr any other questions or comments
before none anybody would like to a motion to AG to this update to the AG we have motion by the second support
that I'll second second from couns all those in favor anying none Carri moving final meeting 11 um that
last special council meeting I believe um just talk about Comm assigns just with um C opportunity to attend different sorts of meetings um with that resolution we have D J board um would we add that to
this now or later or it's on the resolution but I can add it on there um s we talked about it last meeting um is there anything that anybody would like to talk about
[Music] questions um the only thing for the person committee conflict of interest for was the fire department yep she has a spouse who's a supervisor um so the conflict in adjust be with him
than no that um legal council would that be a conflict if her husband was assistant fire CH I don't think the assistant fire a
supervisor assistant director is not a supervisor that's because Cody has fought to be in the union and indicated that he's not a supervisor the assistant chief in the job description outlines that he replaces the chief
and right um personal committee me Interest dep dep would be on that first would be cmin second and then
we'll um beyond that any other questions or changes um hearing none I'll take a motion to at the Cs I'll from coun gr second coun J all
those I None car concludes our meeting I'll yes two questions um one is the yellow signs from was it coming yes
Chief Su has been in contact with the person he indicates they're going he's going to take them down okay was I I asked that question at the EAS range PD meeting and never did hear anything back I as an individual i auth y I just want to find out they're
putting them on public signle thing so Y and yep Chief ster has been in contact the person did say things needs a few days to get back over here two things the second
thing all right um so yeah I will take a motion for a German make that motion a second favor