--------- of the uh local planning board. The chair, Jim Carbon, is not here, so I'm standing in this place. So, um uh one, I'd like to have a call to order. It's 9:30 and a pledge of allegiance to the flag is next.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay, next on to
Dave Crawford >> here. >> Mattaker here. here. >> Okay, we have a quorum. Thank you. Next, do I have a motion to approve the prior meeting minutes? >> Um, Mr. Chair, oh, >> we're going to be on the planning zoning
variance board sitting as the LPA. So, we won't have any minutes. We would be going into this. And if I could indulge for a minute and just give a little >> get to that. >> Thank you. Well, I just didn't want to mix the two agendas. >> Okay. So, this board acts as what's
known as the local planning agency or LPA in certain circumstances. This is statutoily driven by Florida law. Uh, importantly, whenever there's a comprehensive plan update, as you see on the screens in front of you, it's required that it come before you for recommendation, review, and
recommendation up to the town council as the final decision maker. You'll have all that materials in front of you. And we have uh one of our consultant colleagues uh Hadley Peterson who's in the audience will be taking over in a minute. Mr. Harping will do an introduction. But importantly, this is a
public hearing. So, Mr. Chair, I would invite you to open the public hearing in a minute. As we move through it, we'll have a presentation. Then you would ask for any comments or questions, concerns from the public, then close the public hearing, and at that time move for a
motion to recommend approval or whatever. So, that's the outline with that. Then, Mr. Chair, I'd encourage you to open the public hearing. >> Okay. I'd like to open up the public hearing at this point. Thank you, Peter. >> Yes, sir. >> And um do we uh do we have any uh
comments first, Jim? >> Yep. Um thank you very much uh Mr. Chair uh board. Uh at this time, I don't have anything uh additional to add uh procedurally uh as to what our town other than what our town attorney said. Uh though at u uh at the board's
pleasure, I'd like to bring up um Hadley Peterson who is with Kimley Horn. Um I've worked very closely with Hadley and her team uh over it probably seems like decades, but it's only been a few years. Um but we uh we we actually meet and and speak very frequently on a variety of
different topics uh because she's definitely the uh subject matter expert in these areas. So, she's going to have a presentation uh for the board sitting as the LPA relative to the comprehensive plan update. And if there's any questions uh either as we go along or or or at the end, um um that will be
completely appropriate and then we can proceed from there. So, thank you. And and Hadley Hadley comes down from Tallahassee. So, thank you. >> Long drive this morning. >> Well, I got to come up yesterday, so it was easy. But um like Jim mentioned, my
name is Hadley Peterson with Kimley Horn. We've been working with the town for several years on planning and zoning efforts. Um here today to talk about the comprehensive plan update. It works better if you bring it up to
the podium. Okay. So just a little background um in comprehensive planning. This is required by Florida statute. are required by Florida law chapter 163. So every 8 years a jurisdiction is required to look
at their comprehensive plan and say yes things have changed we need to make updates or no things have not changed we're good to go for another 8 years and so in the case of Indian River Shores just due to changes in statute over the last several years there were some
recommendations that we need to make to update this to be compliant with Florida statutes. Once you have your comprehensive plan, this trickles down into what you all work with more closely, the land development code. So the land development code is, you know,
the implementation of this book of this plan. Essentially, a comprehensive plan at a very high level is the highest expression of where the community wants to go in the long range. So we when we talk about planning
horizons, we're talking about how long this plan is looking ahead for. So this plan has a 10-year planning horizon looking ahead until 2035 and a 20-year plan horizon looking ahead until 2045. And as part of that, this is the compass
that really helps guide decision- making, help guide, you know, who the town's partnering with, what the priorities are, where are we investing, and all of that's reflected in policies. And again, those policies are then implemented through actions such as the
land development code. The comprehensive plan has nine elements. As part of this update, we are not adding or removing any elements. Um, these are all required by state. So, there's no optional elements in here.
Strictly what is required by the state. future land use, you know, acts as typically the north star for the document where you want to grow, what type of growth, and then, you know, implemented through the other elements. We'll walk through each one briefly here
today. >> I was Can I ask you a question? >> Go ahead. And um I was surprised it didn't have in there impact on local government, >> you know, because Florida passes lots of different laws and stuff like that. And and I would have thought that that would
have been like the 10th, but >> so intergovernmental coordination, intergovernmental coordination gets that out that a little bit. Um and we'll talk about that towards the end and if there's anything that you don't see reflected in there, we can talk through what that looks like.
So, this process we kicked off a year ago um with town staff and what we first did is essentially reviewed all the statutory changes that have happened since the plan was last updated to see what we needed to change to be in
compliance with statute. And we went through every single policy and your current plan to see if anything needed to be changed given the recent land development code update, given recent, you know, priorities of Indian River County. Based off of that, we did what
is called data inventory and analysis. So, this is required. It's basically going through county level plans, state level plans, local level of service, and really documenting the data that exists so that your recommendations are based
off of data. Then we drafted the goals, objectives, and policies which you all received um prior to this meeting. Um next steps from here, today's the LPA hearing. Um it'll then go to town council for recommendation for transmitt
which means recommendation to send it to the state. Um and then the state has it for about 3 months provides comments feedback and then we can adopt the plan. So that's what the next piece of this process looks like. So we're right at
the tail end of it. Okay. So, the earbased updates, these again are the statutory required updates. Um, and we were looking at everything that since your last plan was adopted. So, the version that you
currently are using was adopted in 2021. So, we accounted for the sessions since then. Um and what mostly that accounts for is live local act passed um two years ago and septic to sewer related to
the BMAP passed two years ago as well. So there's some policies that needed to be updated in those elements accordingly to just align with statutory requirements. Also um as of two years ago a new requirement is to have that 2035
10year and 2045 20year. Previously, we were just looking at the 20-year, but this provides, you know, some incremental movement in the right direction. And so, this was updated to include those planning horizons as well. So, the bulk of the changes to your
comprehensive plan um are strictly because they are required by statute. here and there. Like I mentioned, there are some things that because the land development code was updated prior to the comp plan that we just updated to keep consistent with the way the town is operating today. So largely a
consistency and compliance activity. >> Yep. >> I'm sorry. Could I stop you for a minute on um consistency with statutory requirements? Mhm. >> When I was looking through all of the materials, there was in certain
circumstances um just passing reference to um sort of aquatic preserve, but it was more of a hypothetical if you know to the extent sort of there's an aquatic preserve um it needs
to be complied with. But all of all of the um river in Indian or in Indian River Shores is designated as an aquatic preserve as well as um waterway of specific concern, I think is what
they call it, um for the state. >> And there are very specific aquatic preserve requirements and restrictions on what individuals can do >> along an aquatic preserve. And I didn't really see and and I happen to know that
there's been some newer requirements since 2021 and I didn't see in this whole packet any reference to to those specifically. So I wanted to you know get an update on that with with respect
to >> to whether those have been specifically incorporated. >> Yes. so that the requirements flow through our permitting process and everything else because it's very important. >> Yes. And so um the answer is twofold,
right? The comprehensive plan is this level up here and then the implementation as far as how it's regulated through permitting process is this level down here which is with your land development code. And so the comprehensive plan has been updated for
all state requirements and um kind of giving it the guiding policy language. So all the conservation requirements are in the conservation element. The specifics of how that's implemented on the ground are housed in your land
development code. Um, so it's provided, you know, by reference so that if you wanted to change something in the future about that process, you can just update your land development code rather than having to update everything. I don't know, Jim, town manager, if you want to
add anything. >> No, said it way more articulate than I could uh ever. So, thank thank you for that. And I would just note from an internal standpoint um we again look at the the comp plan as this very high level overriding um guidance and then uh
just to amplify Hadley's point uh within the building department itself uh is the location where during the process of anything actual uh that is occurring um i.e. you know, construction, you know, mitigation, remediation, whatever it happens to be. Um, that's when all of
the uh permitting boxes, so to speak, have to be checked. not just for the town land development code items. And I can defer to the town attorney, but not just for our local ordinance items, but also um that long uh amalgam of uh
acronyms, whether it's Army Corps of Engineers, uh D, DOT, um and any of the other state agencies that you know that would apply to include the the county locally because we do have a a coordination with them. uh of course because we share uh you
know we share the river and jungle trail. Um, but I I think that uh again I think it's the overall versus the the implementation which would as Hadley accurately noted much briefer than I did uh would be contained in the LDC
>> and we'll talk through both conservation and coastal management and we can talk through the policies that are in here that address um the conservation of lands and especially coastal and the barrier island and the lagoon and the river. So we can get go through those
too to make sure that you and I get the big picture of how this is up here and then we'll kind of talk through the connections it has with the LDC. So I can outline that for you. >> Thank you for that clarification. There just it was a little confusing because probably in those sections there are some specific specifics referenced.
>> Yes. >> And so that's what made me concerned that we were missing something but >> Yes, of course. >> Sounds like we get it later. So in the process that sounds good. >> Okay. So the next just the format for the next you know couple minutes here is just going through each element
individually. Um so future land use like I mentioned this is the guiding kind of direction of it. This um you know tells you what type of lands you have and where. Um so as part of this required by
the state is looking at population projections. So this is through Bieber which is the University of Florida Bureau of Economic and Business Research. Um this is their medium population projection. So they provide three options, a low, a medium, and a
high. And medium is in line with the type of growth Indian River Shores has experienced for the last 10 years. And so what that looks like is, you know, between now and 10 years from now, you'll see more growth with an average of about 6%
um over the 10-year period, and then it tapers down getting closer to the 2.5% out towards 2045 looking ahead to 2050. So what that realistically means is 800 more residents um are going to come here
in the next 20 years. And this um accounts for seasonal population projections as well acknowledging that that would be on the high end seasonally when you have more population here. Uh the future land use element does at this
time doesn't recommend any land use changes because what you have today the land use categories are working well for you but just continues to carry forward the town's vision of preserving the character and natural resources that you have today.
And with that um the transportation element take >> I just have a question. I know that most of the population growth and maybe this for Jim >> most of the population growth is going to be multif family. >> Um and because we don't have much uh
institutional or commercial or religious land. So it's got to be on the m multif family. Do we have how many acres do we have that that that you can still develop? Because even with the live local, it has uh three three
residents per acre. I mean, three houses per acre. >> Yeah. Um I guess to be as least specific as possible, I think I could say dimminimus. Um and I think the way that that I look at this to some extent has to do with um the fact really it's
twofold. One, we do have a finite amount of land. uh some of the land that we see that's developed within gated communities is is going to be single family that is left. Um in fact the um uh you'll recall the Riverclub
development piece that went from ironically multif family to uh single family >> uh because of the the dynamic and the needs u and really I think the prospective desires of uh of what the community would be. So I think we have
that one piece which is a finite amount of land. Uh we don't see a lot multif family being torn down. And the one example of the the converse the other piece though is that to some extent um over time as a practical reality um many
um uh two family uh doors or residents so to speak become one family especially in our demographic because of of a death for a period of time. So to me looking at that 800 based on the the current uh
type of development that we have whether it is single family or uh the fair amount of multifamilies that we have doesn't to me it doesn't reflect a you know an exodus from someplace else here. I think it just reflects more of a natural uh flow over time which then I
also think is reflected in the lower uh the progressively lower percentages as we see uh as we see over time. I like to be here in 2050 to report on that personally. >> And we'll talk a little bit more about housing on the next slide too, but Jim
just answered it basically. But so transportation u the main point of this element really is to continue to coordinate with other agencies whether it's FDOT whether it's the county to uh ensure that we have
safe coordinated transportation options. So as part of this you know we look at the level of service on your roadways. Um there's no impacts that that population would have that would you know require us to change a level of service on the roadway. everything will still be operating within the level of
service requirement by 2045. And then we additionally just addressed, you know, non-motorized travel, which essentially is making sure that people can bike on the roadwise safely and, you know, walk crosswalks um in the right places. But
again, just due to the nature of this jurisdiction, a lot of the implementation of these policies again are through partnership with other agencies such as the MO, the Metropolitan Planning Organization from the Transportation Side, FDOT, and the county. And so the updates in this
element um are purely to really outline those types of relationships and who's actually able to give that infrastructure. Um housing like we mentioned you know today is mostly single family detached. We are you know expected to see
multifamily units specifically town homes. Um, we use a source called Shimberg Center for Housing Studies for this data and they're able to really tell you, you know, based on what we've seen development wise, you know, this is the type of development it's projected.
And so for the case of Indian River Shore, that's still single family detached and town homes. And so again, while there's finite land, some of this will come in the form of redevelopment um and slow progressive growth um based
off of that 800 distributed over, you know, the 20 years. Um additionally, uh we have a property rights element. It was not changed, uh that was recently adopted here in the town, um two years ago to be compliant when that statute
was updated. And so there was no need to edit that property rights element. So that you'll see in your version as unchanged. Public facilities and capital improvements is the portion of the document that talks through adopted
level of service standards for water for sewer. Um and this again requires a lot of partnership with entities other than the town for those services. So the way that these policies are worded and implemented is to coordinate with the
applicable agency. Um, additionally, this is where um like pollutant load comes into play. So complying with the Indian River Lagoon Protection Program and reducing the town's pollutant again partnership with the county water
management district and other entities there, but that is included as an update here in this element. And then essentially this requires um the comprehensive plan requires to maintain a schedule of capital improvement projects that um will continue to meet
the needs of level of service as you see those 800 residents. And so uh the currently adopted CIP, you know, is incorporated into this um coastal management. So this is where we start touching on some of those conservation policies like we discussed.
Um the big statute change that's reflected here are the peril of flood requirements. And so this is required by state statute brings the comp plan up um up to par with those requirements. There's also policies in here that
address the protection and restoration of the barrier island beach and dune systems and you know continues to um in the case of Indian River Shores the LDC the land development code was updated to address coastal development within the
coastal high hazard area prior to the comp plan being updated. So the updates that were done here are now aligning with what your building official is actually doing on the ground when it comes to permitting in the coastal zone. And so your policies here now reflect
that which are both meets statute and are um you know aligned with what type of development you want to see along your coast. Additionally, this is updated to comply with Indian River County in
terms of ensuring a under 12-hour hurricane evacuation time and rapid post- disaster response and redevelopment. So again, there's a lot of policies throughout here that are not going to be implemented by Indian River Shores alone, but working with your county water management district, etc.
to really ensure the implementation of these conservation. Um in here has been updated to include um air pollution um which was not in there before and energy. Um so this is
now you know largely preserving natural resources through development and addresses um key areas such as Indian River Shores Barrier Island and the Indian River Lagoon. Um but there's also policy in here about the jungle trail that connects with the county. Uh many
of these updates again were done in the land development code um a year and a half ago and so the comp plan is now just matches what your in land development code is doing. um
recreation and open space is required by the state that there is a provision of recreation and open space to residents. Um in the case of the town this is largely through HOAs through private development and so this has been updated
to reflect that. Previously the comp plan had level of service for multiple different recreation categories and so we have collapsed those to just provide a recommendation for acreage of recreation and open space um to ensure
that it's you know something that the town can meet and with that there's also partnering with agencies. So, as part of your provision of recreation and open space are um the beach access that is managed by the town, the trail that's partnered with the county, as well as
private provision of, you know, um places from HOAs and gated communities. All of that's, you know, included here and updated to reflect what is actually happening today. And then intergovernmental coordination
is where um is kind of houses the majority of the policies that are just about meeting to get things done together ensuring effective and efficient communication on joint goals. So you know currently the town ha you know works with local jurisdictions and
agencies to meet these goals and so it's really a continuation of the good work that we're doing. There are some things that are now required due to recent updates. So when the Indian River Lagoon BMAP or basin management action plan was
updated in 2023, you know, that requires bianual coordination meetings with the city of Bureau Beach and Indian River County. So this has been updated to include any of those required um interjurisdictional conversations. And so you'll see that reflected in here as
well. This also includes, you know, recommendations to work with DP in the water management district on conservation issues, uh, FDOT on transportation. So, really is kind of a clearing house for all the ways that we are good partner to other organizations
and agencies. Um, and with that, I know I went over a lot of information in a short amount of time, um, but happy to answer any questions. >> Mr. Chair, if I could just add one thing uh and then turn it back to the board. Um uh Miss Bowman had act asked about
some uh you know the the the higher level things and the and the implementation and I just want to provide a couple of very brief examples uh from what what we just talked about um relative to really both conservation uh public facilities and uh the
intergovernmental coordination. Um, and again, these were just uh for examples for the excuse me, for the for the board. Um, we're we're both um uh fortunate and challenged relative to uh our great ability to be self- sustaining
in a lot of ways. Uh, but we do require a lot of uh coordination and cooperation with other entities of course as well because uh DOT controls A1A uh the city of Ro Beach is our uh water wastewater and reuse water provider. uh you know we
have private entities FPL and so on. Uh but from a practical standpoint, some of the things that that you have seen that that really come from these overall concepts in the comprehensive plan um are the the storm water projects uh that
we both have done which now include uh the Miami curbing and either the uh link up to the storm water existing storm water system or um uh installation of baffle boxes uh because of the water u you know going into the lagoon. Uh we'll
also see that process as well as some of the uh compliance with HB1379. That's the septic to sewer piece that Hadley referred to earlier. Uh the town is just about to place out to bid uh and enter into an inter uh governmental
coordination and cooperation agreement with the city of Vero Beach. Uh we are going to be completely repaving and rebuilding uh for storm water purposes uh beach comr and pebble lane to include the installation of Miami curbing and so on uh tying in with a DOT and and and FD
uh drainage systems. Um but coordinated with that uh to help the residents out, we're going to be working with the city of Vero Beach to install the uh sanitary central sewer systems. At the same time, uh, we know that there's a a legal
requirement for the property owner to do so. We're not we're neither the property owner nor are we the provider. So, there was very little that the town could do from a practical standpoint, but the one thing we were able to do, and we've been working on this really
since 2023, is to uh coordinate these uh we've got two roads going out at the same time, general contractor, and and the city's going to be hooking up all of those homes. uh to uh the central sewer system as part of that. And as an aside,
uh with that, because of the um relatively limited number of properties that we have to address of certainly compared to others, thankfully, uh it'll probably be less than 140 or so total in the town. We're going to continue that uh that cooperation piece. So, it it
really does tie into um a lot of those things. And I only mention those because sometimes we can talk about the comprehensive plan and it's they're just clouds floating over here and there. But uh from that we do draw the direction and and some of the guidance to go ahead
and do that. And I just wanted to mention those are some of the practical things uh that we're doing now that actually will um uh will help us comply with with the goals we actually set. So um I'm sorry I'll turn it back over. I just wanted to mention that.
>> Appreciate that. I remember. >> Yeah. >> Hear that. Okay. Does anybody on the board have any uh any questions, comments? >> Anything else? Thank you. >> Okay. Does the does the public you've heard everything? Uh do you have any uh
questions, comments, insights? >> Was it was actually very entertaining, I think. I think I think you don't know that you live in Sanger because you have a you have a a town boundary that is manageable. You're landlocked. You have
a thoughtful population. You have a thoughtful board and they're one of the best companies in the in the state that that does the the land claiming. So, it really is you can make meaningful decisions that have effects. Whereas if you go to Orange County, Florida,
where's the boundary? You know, it's it's just crazy. So, >> I'd like to mention that uh that endorsement was uh not paid for by anyone. >> Thank you. >> But but we probably ought to enter your name into the uh into the record because
um I think somebody would appreciate that endorsement. >> Well, we'll have Liz get that information before he leaves. He'll be here for the next hearing. >> You know who he is. >> You know who he is. You know who he is. Okay. Well, thank you for that. Um, I
guess I uh our next next step is to make a motion to uh approve the uh the contents of this document as written. >> Yes, sir. That would be correct. >> I'll make a motion to approve the contents as written.
>> Do I have a second? >> I will second with a clarification if that's okay. >> Yes. Just just to clarify, we are um voting on the changes to um the updates
to the town's comprehensive plan as indicated here in the with the um changes indicated in the document. Is that correct? >> Yeah, Mr. share if I can briefly explain and I'm going to have Hadley fill in if
I am off on any of the procedure aspect of this. Um, so what you have in your packet is you have in the very front an ordinance because this is a legal change. It has to be done by ordinance that that's the empowering thing you see
in the very front of your packet. ordinance proposed 583. Backing that up and you will see about halfway down the fourth whereas exhibit A and exhibit B. The way that we've done this is those are the the actual
substance of the changes. So the ordinance is the uh we approve it, send it up to Tallahassee, here's the changes in number two and number three and for the benefit of this board procedurally this is how it works. It will go from
here tomorrow to our town council for a first reading. They will uh take in the recommendation of this board. Hopefully, we will have an approval at that time. Uh Hadley will be back to answer any questions that they might have. They then would approve it, assuming, and it
would go to the state of Florida, as you mentioned, Department of Commerce or Florida Commerce as it's now called, and they probably will have that done. If you were to expect with this one, between 30 and 60 days. Yes, they are allowed up till 90, but with the amount of changes in these being earbased, we
see closer to the 30 60day mark. Essentially, what happens is Florida Commerce sends it out to all reviewing agencies, which means it goes to D, it goes to Florida Commerce, it goes to DOT, and it also goes to the county, the
water management district. So, any of those entities that have any comments um are able to provide them at that time. Again, given the nature of what this includes, those are likely to be very minimal, if anything. And um and then it would come back for adoption to town
council. >> And so I just wanted to conclude with it will come back assuming there are not any comments or whatever comments might come back from the state of Florida. Those would be provided back to the town council. The town council would have those. They will review those and either
make the modification or approve them. you you actually could approve over the recommendation of the state of Florida, but most places don't. And I also just want to mention this as well as Hadley said, this is a procedure process that although it's happening right now, it
really never stops. And and and and as Jim has said, you know, he's been in communication with Hadley. I I think he's got on speed dial. Um but but really if you've got a business background and you've seen strategic plans from big organizations, you know, this is a requirement that the state of
Florida created decades ago quite frankly now for every city and town and county to create this strategic plan. So we create it, we have it done, we are required to update it. Many places update them more often, every two, three, four years as things come up. And
then you have the implementation and that is also where Hadley and her firm have helped us with new ordinances to fill in those things in the comprehensive plan. So you will still see things over the next months and years reflecting these changes, but
we're very appreciative staff uh our consultant on you guys taking time reviewing this. So that's the scope of it. I know you have a motion. I think your motion was appropriately qualified and seconded. So I'll turn it back over to you, Mr. Chair. Oh, thank you for that explanation. Yeah, we understand is
a living document. Correct. There's always some promagation of of rules and regulations from somebody in in Florida county um and everywhere else. Okay. Accepting of your uh your condition.
Just to ju just to clarify that as I understand it, the the motion is to approve the updates to the comprehensive plan of
the township as well as the future land use map um that has been updated >> that's underlying of those. >> Right. So those are two documents and we are Um that's what we are uh considering
today. >> Yes. >> Correct. >> That is correct. >> And if that's the if that was the motion to approve both those two documents, the the land use plan and the future land use map, I second that motion. >> If that's accurate.
>> Thank you for that clarification. Um I uh I vote yes. So we we have three. >> Yeah. Well, we do have three. So um and a quorum. I think at this point it would be appropriate for uh our clerk to take a roll call vote just to get it on the record. >> On the record,
>> Mr. Crawford, >> I >> Mr. Hutmaker, >> yes. >> Miss Bowman, >> yes. >> All right, that's a unanimous approval. So, with that board, this will be in front of the town council tomorrow night. Um, and as I said, Hadley will be
there to answer any questions they have. That would conclude this board acting as the local planning agency. We will now immediately move into the planning and zoning as soon as you call this to close. Part: 2
surrounding this and uh from a staff standpoint in terms of review with the building official uh Mr. Held who's not here the town has uh no objection uh to it in its totality uh for either of them though procedurally you will still have to look at them differently um but they
they are the same. We don't have any objection based on the circumstances, the context uh and the nature um uh the non you know permanent nature of the of the of the request. So that's what uh that's what the town has. I don't know if Mr. Sweeney has anything else. Uh no, Mr. Chair, that's a good summary.
Okay. Would the applicant like to come up and uh introduce the application? Morning everyone. And Mr. Chair, just to be clear, the first one we're talking about is three John's Island, the John's Island Golf Clubhouse, Chapen Lot.
Chapen. Chapen. This will be the first one. all shaking. So, u my name is August Wards. I'm a landscape architect out of L Park and uh John hired me to um to really uh nest the parking areas into the
community. Um we had I also have an engineer with Blaine and we have two uh of the triumphant of three people who really run John's Island. In case you have any John's Island questions, we have We have a real parking situation
where we're we're we're a lot of the members drive to from within and and we're what we're doing with these two things are just making sure that we have parking areas that are safe and um no one's going to trip and and um they are
buffered and uh you know where you normally are looking at a parking or a business and you're protecting your your code generally addresses streetscapes and surrounding properties and and the purpose of your co code is to protect
those surrounding properties. In this instance, we're both the property and the surrounding property and and they have hired me to make sure that the members are happy with the plantings and so I'm here to answer any questions
about plantings for these parking lots or anything you want to know about. And Blaine is here to answer any code questions. They're both very similar parking lots. There's they're sort of like pocket parking lots and uh they are where they
need to be where where uh homeowners come near the club and uh so if you have any questions at all the application uh makes sense to me. I just had a couple of questions about it.
Um you're expanding the parking lot from 42 dirt to 57 paved. um pieces of uh parking lot and the and the parking spots are good size, you know, so that they they are they're not undersized, right? They're they're good size.
Skilled and unskilled parkers and we want to make sure Right. Right. And they have their golf clubs. There are no problems. I I notic you're taking out a lot of trees in this one. They are there are I I quantified what we took out in diameter and breast were
able to save and From a Lancio architect point of view, I'm I'm happy that I was able to say the 54 inch guy. And one of the things if Gary were here, I really was hoping there'd be a discourse with him because there is um you know, we have oak trees coming. You
know, this is the AAA oak tree. You know, single trunk canopy almost goes to the ground. But in in Ji, we have clusters of oaks that have been growing for 60, 80, 100 years. And very often
the total tree is a leaning tree with canopy like this. So it's really what I call a Dquality tree. It's not a it's not a whole tree. And we have a lot most of the diameter and grass height was
that type of tree. And I I know that Gary would go out and look at the quality. That's one of the variables he would look at. So um you know if he had we we want you to plant more oaks or something. We would have done it because that's what we do is we listen to the
area. Um well that that was my question. Are you going to plant you know you're moving I don't know a dozen. Are you going to plant any someplace else to mitigate it? X trees we diameter at breast height is kind of how we quantify the diameter of
the trunk at breast height. We took out a serve diameter, but we saved almost 300 inches and and including the the really big boy that we actually gave up two spots. And these are not a lot of spots. These are not hundreds of spots,
but to give up two, they were very, you know, they were very generous to help me do that. So, okay. Have any other questions? Can I just add quickly on the on the on the tree piece that of course is while
it's um not before the the board that is uh fully vetted and evaluated and permitted through uh the building department. Um I just didn't want you to think that that's yeah that's something um uh you know incorporated within this that's otherwise permitted and and evaluated as
you noted through um you know Gary Doyle, our tree protection officer. Right. the uh always interested in planting more trees. you know that we are, you know, with the world that I live in, uh, we have some diseases that are killing palms in record numbers. And
what I'm trying to do is bring, you know, there's a top this this disease that kills palms, kills all palms, but there's these that really goes after and then it's these that they don't. And I'm trying to go with these.
There are also an equal number of diseases that kill trees. Okay? And I don't ever read do not I'm recommending ever read the the list by the Florida Department of Agriculture of diseases that are attacking our natives because
you're going to read that and it says it's going to say this thing is going after live. Right. Okay. Yeah. No, understand. I don't even want to think about that because our landscape without live oaks would be completely changed, right? It would change the character. I agree. It's out there. The uh the only other thing I noticed is
that this the lot is next to a a house. Each lot is Yeah. And and and that's a very interesting thing because this is a a off. It's a little off the reservation and that we're surrounded by ourselves. you're not
protecting outlying properties, but your code, which is written to protect property owners, protects those property owners, and they're guaranteed a wall and a hedge and a a number of plantings. So, it's an interesting from a a
jurisdictional point of view. It's an interesting quasi, right, of situations. Yeah. And I I agree with all that. The one thing I did notice in your plan, you've got lights, you know, all around. on I think seven lights which is good, you know, and they're down lit and everything. Um, two of the lights are,
you know, look like they're 10 ft from that house. And while you're not required to put a shield on it so they're not looking at the light, it would just be helpful that the light goes towards the parking lot, not towards the house. Is it shielded? Okay.
It was just a point. It's actually That's a great question though. When I started in 1983, they didn't have those glare regulations which are now all over the state. But but you should be concerned about glare. But boy, when our homeowner is concerned
about whether he would get something he something would really happen. Yeah. Well, you're not required. I just wanted to point it out that he would they would greatly appreciate it. Okay. You you know, there will be no glare and I'll give you his name. I mean there there there's two
lights there are two lights that are 10 ft from this house. So it's like hey you know just something to consider. Okay. Um any any other questions? I I just had a question because something um was said
you said there was mention of something being temporary. What what was the the as I understood it, this isn't a temporary request, but an actual request to permanently expand and have these parking lots
approved in their location? If I misspoke, I apologize. Okay. I I think I think Mr. Harper was referencing that in circum circumstances and and I heard Jim say it as well but there is a different mechanism that you
could use something a temporary use permit or we have a mechanism like that but due to the fact that again uh this is a actually more of a permanent need that actually would be obiated that's why we had to go the variance route and I I didn't want to interrupt Mr. harping earlier there.
No, I I I I think you should be interrupting me if I I I did misspake and I and I think to that point that's um uh uh kind of why I went through the uh the other reference and I I apologize if I conflated you know the two together but but um you know but no it's not. So
uh the same thing will apply to the other one that you deal with individually. I I thank you. I just wanted to clarify my understanding because I to me it is a is an a request for a permanent parking. We have a fixed
population, fixed number of blocks with a fixed population, but our for some reason that the the need to park has risen and and um it it we're hoping that it goes down at some point. But um
until we have the hovercrafts and things um we're going to need parking spaces and and to clarify that it it it would be permanent, but importantly the variance would only be applicable for this use. So, I think maybe to mitigate
some of that concern, you know, again, this isn't being if approved by this board and ultimately by the town council, this doesn't suddenly become a parking lot that turns into a house or turns into a concert venue or turns into a retail, nothing like that. It's purely for the purpose of parking.
So, I I hope hopefully that gives a little more clarification. Yeah, I'm sorry for creating more confusion than I normally do. That's okay. I I I understand now and um I appreciate it. I I understand the the request. So that was my question. I thought it was permanent.
Do I have a second? I'll second the motion. Okay. Um, Liz, you want to take a roll call then? Dave Crawford, yes. Matt Hutmaker, yes. Terry Bowman, yes. Okay. On to the next one, which is the
uh Clarkson lot. In the great hope of not confusing anything further, I will exclude my previous comments and uh incorporate all the clarified ones and I think we just apply it to the same
uh to the same analysis here. Right. I I would agree with you. The one thing that uh I did not know is that this this parking lot did not have any lights or at least I didn't see any. You're correct. Okay. So that so the neighbor will be happy with that particular thing, I'm
sure. So uh in both both instances, the neighbors know about what's going on and noticed and all that stuff. Yes. Okay. Very good. Thank you. Any uh any questions for the applicant about this application?
No. No. I would just note um that on both these applications as the um commenter noted that both these requests
are internal to John's Island for John's Island Club members and residents. So, it it seems to me they have very limited um scope of the application and
virtually no impact to non John's Island residents. Okay. And just to follow up on that, it's our understanding as a town that all of the roads within behind the gates of John's Island are private and therefore they control the access. So, as you said, it's not open and accessible to the standard public. That's correct.
Okay. Thank you. So with with that understanding, I move to approve the variance for the Clarks Clarkson Lane parking lot. I'll second that motion. Okay, Liz, you want to take a roll call
again? Dave Crawford, yes. Hmaker, yes. Bman, yes. Okay. Uh I think that concludes our uh land the the planning zoning and variance board for uh for today unless
there are any questions, comments or other ideas out there. Okay. Please note it's 10.