It's 4:00. I'll call this committee of the whole meeting to order. Monday, December 8th. Please rise. We'll say the pledge. >> I pledge algiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. For the record, councelor Wgner is absent up to this
point. We'll move on to old business first with Sherry Stenland, human resources and safety report. All right, I just have a couple of updates under employment. Uh, the seasonal staff has all been onboarded
for Kerry Park. So, they have two part-time assistants that are helping out there. Um, the equipment operator, the sweeper/ excavator, the full-time posting has been completed. Uh, no one signed the posting, so I think they're weighing out their options as to what
they're going to do next. Um, in your packets you do have the vehicle management policy. I was um, first I'd like to ask if you have any questions on that. >> I did read it, but for clarity that was
in regard to our vehicles the theou on track on if we can track them or not. >> Yes. Yes. So rather than anou because I I didn't receive anything back from the union with regards to that. So I I drafted a policy instead to move
forward with >> Thank you. >> Yep. >> questions from council. So I guess then if there are no questions I would just like to request to move it to the next city council meeting for to approve the policy.
>> Is there a motion to do so? >> I will move. >> Thank you. >> Thank you. Councilors Kaylor and Buller. Is there more discussion? >> Question. I >> I >> I vote yes. And that can be moved to
city council. passes unanimously. >> We'll do. >> Thank you. >> Um updates on Minnesota paid leave. I think we're sitting in a pretty good spot. So, um all the employees have signed the acknowledgement as was required. Um I created a leave request
form that can be used. It's kind of a multi-purpose form for any type of a leave really, but mostly with regards to u Minnesota paid leave and it will help satisfy their notification as required under the statute. um to their employer. So, it'll help meet that requirement as
well. Um open enrollment was completed and closed [music] December 1st, and I've been working on processing any changes that came out of that. And then out of uh from the safety committee, uh the cameras have all been installed in city hall in the city hall parking
[music] lot. So, um and Lisa was really quick and prompt in getting those invoices processed as well. So, we've submitted to uh Minnesota OSHA to get the reimbursement. So, >> fantastic. >> That is all that I have unless there's any questions.
>> We just had a conversation on excavator sweeper. >> Okay. >> Previous meeting. [snorts] Um I don't know that we have to take any action on it today. What were your thoughts, Pet? Don't just I just threw out there to at
one time we're going to have to talk about what we want to do, fill the position. I The one thing I I would think though would um is uh one way or another fill that empty position at the water department with
the maintenance swamp position. Well, there's some internal moving or application after that. I think we probably need some more discussion with Mike and whoever moving forward. >> No. >> So, there's nothing you need from me at
this time or do you want >> Not at this time? No. >> No. Just that it's >> out there on the radar? Yeah. >> Got it. >> Yeah. >> All right. Okay. Sounds good. Unless there's anything else, >> councelor Buller. >> Oh, no. I'm good. Thank you.
>> Thank you. Sh. Next up, fire marshall with rental licensing. Thank you, mayor and councel. Uh in your packet is the rental licensing um report for the month of November. Um
41 inspections were completed in November. Um 281 inspections remaining in the current year-to- date cycle. Um some other information, the corrections identified um as you can see and uh
we're down to just one property that's not licensed. They came in last week and got the other one licensed. Um so as far as we're aware um all rentals are licensed. There's a couple that have reached out in the last couple weeks that are looking at renting out their
properties. So, they're starting to go through the process to get them licensed um in this calendar year. So, any questions on rental licensing? >> None from me from council. >> Please continue with blight.
>> Um blight packet also in your packet year to date. um a little over 200 properties. We've noticed this year um for the most part we've had um good compliance with the notifications to the
property owners with getting things corrected. Um we are dealing with probably a handful um that are um either dragging out the cleanup process or we do have two that have been referred to
Chelsea um to be addressed through the city attorney's office. So, um, from when I started this, you know, four or five years ago, um, it's been a slow process, but they're
understanding the process, and if they're willing to work with us, we're willing to work with them. So, we're starting to get a lot more compliance out of the property owners. Um, so that's good. Um, I went back a couple years and when we first started we were writing, you know, over 300 notices a
year and we're down significantly. So, um, hopefully that trend continues and, you know, people take pride in their property and keep it looking nice to keep the neighborhoods good. So, if you have any questions on that, >> please. Councelor Blair, how's the one
on 11th Avenue doing over there pastan? >> Oh, yeah. 11th Avenue, past >> Larson's. Um Chelsea, >> I see some activity every once in a while driving by, but I'm just curious. >> Oly. >> Oh. Oh. Um yeah. Um they're pretty much
wrapped up until winter, so we don't have a review until gosh, I think we said it sometime in April. Um but his son came in and they're they made good progress this fall since he came in. Um couldn't quite get it wrapped up this year, so we're looking into next spring.
>> Okay. Thank you. So yeah, there's a couple more that we're we're working on that are we're getting a lot of complaints like we talked about at last month's meeting on Second Avenue East behind the ball fields there by Shannon's. Um so um we're just trying to you know trying to
work with them as long as we can and when they quit trying to do anything then we're passing them on to Chelsea. So >> any questions? Thank you. >> Thank you. >> Now on to
building official report with our building inspector, Mr. Meyers. Thank you, Mayor Councel. Um in front of here, you see the report [music] for the permits within the last year. Um we are up with the total fee
values. Uh you're seeing from 24 to 25. Basically, that's due to an annual permit with PCA that they were behind on that they got caught up. So, you're seeing an increase this year with a little bit less the year previously. So, we're still doing very well with the
permits right now. I'm working on uh completing any reports with the this is the state which is a state search charge that comes with every permit. And we've [music] had quite a few wetland stuff going on recently. Whether you believe it or not, it's winter. So everything
froze up, but um we had to get a bunch of paperwork in place for next year's construction projects. So they'll be looking at the springtime for the renewal from those. And uh of course a lot of filing with Crystal. She's doing a great job. And uh zoning violations,
they seem to be popping up a little bit when people think they can use property which in a certain way that's not allowed in their area and we get complaints. So it kind of falls into that a little bit. >> Um Other than that, I think we're having a pretty good year. Um, you can see that
we increased from 24 to 25 um quite a bit actually with project values. Um, the year of 23, of course, that was the year of the motel and and back. [snorts] That's where that number got as big as it did. So, be nice to see
one large project every year. Um, I don't think we really had one large one this year, but we had quite a few that were significant. They were good projects. So, I don't know if you have any questions at all. Any other not time? Thank you.
>> Thank you. [clears throat] >> Next, we will move on to a discussion uh involving the home roll charter. This was [snorts] identified back in October
that the charter that was invacted was enacted, excuse me, was invalid due to process uh I believe from not having a statutory public hearing. Our city attorney has laid out some
options. I will hand it over to her. >> Uh thank you, mayor. Um, essentially Betty and [music] I talked about putting this back on the committee of the whole um, just because we were dipping into option D where we were just going to not do anything which [music] the current
charter would be the one that was um, not revised. Um, so we still have a charter we're functioning under. It's just um, part of the charter obligation is they need some direction sometimes on what they're actually looking to do. um
if so I think some direction for them on what the council would like to see happen or if we're going to just vote no we're not going to amend the charter we have no wish to amend the charter just something more firm other [snorts] than um
it didn't go through I guess we're just back at square one and we don't have a plan forward if that makes sense >> is [clears throat] my one of my questions is that there weren't significant enough changes
um with the new charter to warrant [clears throat] anything major for lack of better terms. Um can we refer it back to the charter commission for review? I mean Pete is on the charter commission and >> and that's a we
review with the two of them right the old one and the newer one and review it and we think we need to have a decision on it or depending what happens any big changes this would be the year to do it because we do have an election already
in the if it comes to that >> that [snorts] you read my mind that that being the theory that we would have a chance to with with the election coming up at no cost we could place the question or very >> any changes to the new one or the even
if it's the new one we thought we adopted but we could have a vote but look at them and keep working on it I think is a good idea like you said there >> refer back to the charter >> would you be willing to make a motion to do so >> I will make a motion to do so
>> thank you councelor Kaylor to refer back to the old one, >> but refer the charter itself back to the charter commission to >> Oh, back to the charter >> and then we'll continue to review and make updates. >> Okay, I'll second that. >> Thank you, Councelor Holden.
>> Discussion question. >> I I >> I'll vote yes and the charter [music] is referred back to the commission for future review unanimously. Thank you. [snorts]
Moving on to new business. Establish a committee to review [music] requests for proposals for the information technology service position. We have initiated this process [snorts] and I believe that the deadline was
January 3rd. probably the fourth >> December something this >> Friday get the RP in >> it's this Friday with a decision date >> yes we hope to have decision first week at the committee in January
>> got it [snorts] a to establish a committee to review them and make a recommendation to the city council. So in doing this
um I would move a committee of human resource director, the city administrator and the mayor to be the review committee for that
for the IT position. >> I'm happy with that. Is there anyone that would like to join the discussion? be on any other idea. [snorts] >> Thank you for the motion, councelor Kaylor. >> Well, I mean because it is they're going
to be under the administrator and then [snorts] the mayor. So I just thought that would be a logical way group. >> Thank you. >> Second, >> councelor Buller. Is there discussion? Um I would add before
Excuse [clears throat] me. [snorts] I would add that the timeline on this um Lisa is and and Sherry, excuse me, that we need to meet as soon as the RFPs come in um
with Christmas, New Year's. Uh >> actually, I think we were hoping to set up a meeting yet this week. had put together some materials just to go through those and then the RFPs will come in and then we can review those and meet again to go over that if that works.
>> Yes. >> Yeah. Okay. >> That that would work. Um >> question. >> I I vote yes. Passed unanimously. Thank you. New business item two,
establish committee to discuss potential sale of city property. Floor is open for discussion. >> What city property are we talking about? I'm not aware of
I I don't know anything about why it's on the agenda other I don't know who placed it whether >> do you have any background Chelsea or Lisa or >> I'm just going to assume that it's because we've had those conversations about some of the buildings where
>> they're ours and wondering if uh >> I believe we do and not to interrupt you um councelor Kaylor but I believe we do have interested party in one of our parcels. Um I don't know the exact parcel but um city administrator Bergstrom was asking for a committee to
be formed to discuss that further. >> Understand? >> So it is somebody interested in some property. >> That's my understanding. >> Okay. >> Yeah. this um I this discussion could go many different places because of other discussions [laughter] that
>> right and so I jumped in I was just trying to fill in the blanks this would this be a land use legislation thing the building or do we need a new >> well we certainly could refer it >> I say yeah
>> to land use um >> and believe city administrator Bergstrom's intent was to form a committee so have um closed. We could have the potential for closed discussions given the
so that discussions could be had to then refer back to council so that council could then be in close session >> for negotiation purposes of said parcel. It's not a parcel you discussed previously here. >> Okay. >> How do you
>> um Okay. And I I think any type of committee or council as a whole could close a meeting for real estate negotiations >> for under 13D for negoti >> um is the question if it if committees
[music] can do that? >> No, I just can't can we can can't can't committees close the session if it's cuz they they're under the same I don't know. You tell me. I'm I'm assuming we can cuz it's we're
all follow the open eating law. So >> I believe so. >> Yeah. >> Um my concern with the land use and legislation is there's only two. >> Mhm. >> Um so >> but [snorts] I I would assume that that
the city administrator would be part of that committee because she's generally at those committee meetings. >> Yes. I don't have an answer off the top of my head. I I think yes. My question
is determining a quorum for closing. Yeah. If we I mean if we have an interested party in a piece of land that we need to discuss entering into negotiations with if we can close the
meeting, the council could call a special and do that. >> Right. Because even if we could, my concern is even if we could close the meeting, none of these committees have the authority to negotiate anyway, >> right? >> So, it would have to go to council
regardless. >> Um, >> I would I know where you're headed, mayor. And Chelsea, I would agree that we when the time comes to discuss a meeting, we just have a special council meeting and close it to talk about the
negotiations. >> You want it to be the entire council, right? Yeah, that would work. Yeah. >> Then you got a lot of people in there. >> Yeah. I mean, if that's what it is, if it's >> land use sitting down as we currently are and discussing with the administrator,
>> hey, we want to blow off some property, then we would probably just be free to >> talk openly about it, I assume. >> Right. And when [music] we get into like dollar amounts negotiating, that's where [snorts] the committees don't have authority. >> Okay. >> But the council does. >> Yes.
>> Yeah. So for clarification for item two, the best course would be to take no action. Well, >> could we schedule a special council meeting >> if we need to? Um >> yeah. Yes. >> I mean that's my understanding.
>> If we have Yeah. So there's like an offer and >> I I don't know the details. I'm sorry. >> Okay. So, if we have a timesensitive request or proposal, then um whatever we need to do to call that um and then the council can meet and we'll close the
meeting and yep act under your guidance. >> Thank you. >> So, would you like the city administrator to then select a date or were you guys going to select a date now? >> Well, we when she gets back once she talks to the other party and they can select a date or give us a couple dates
and we'll decide. >> Okay, I'll do that. >> All right. Thank you. Item three, discuss annual appointments to the 2026 Northeast Minnesota Regional Advisory Committee and Northeast Minnesota
Regional Emergency Communications Board. Chief Manassa, do you have any information for us? >> I don't have a lot. I can >> Okay. >> [snorts]
>> uh are you wondering what they are or what's the >> just all yeah all of the background on it so that there's a general understanding >> these are uh yearly appointments so the ECB which is the emergency communications board is generally made
up of uh elected officials whereas the R the the rack the regional advisor advisory committee is then made up of the um [snorts] like uh chiefs uh IT personnel such like
that. So these are enacted under the emergency communication board at the state. The So this is a a deal that's been going on for a while. And what they do is regionally they are responsible for grant dollars and monies to keep up
the like the paging system, the state radio board um and the state radio system, the 800 megahertz, all the towers that are owned by the state. All this stuff is done through kind of grassroots through these boards and then moved up at the state level. Uh I
believe councelor Kaylor sat on here at one time. Uh >> but I it ended up conflict that they were the same day meetings, but I have been part of it before. >> So my point is if I'm missing something on this, please step in. It's it's I'll be very honest with you. If you're not
immersed in the radio language, this is >> I I don't follow some of the stuff that goes on there, but it it's it's the reason that these boards are created is so that every municipality or county in the area in the region has a say on
where grant dollars go when the state releases those dollars to keep um communications up. So, dispatch centers for example and those radio towers. That's what it's all about [music] is equal representation. >> Understood. [snorts]
Is there a motion at this time to move this to city council for approval? >> I'll make that motion. >> Thank you, Councelor Holden. >> I'll second. >> Thank you, Councelor Kaylor. It's under the assumption that these people would like to continue on.
Uh we definitely need to make a change but yeah and I know the change that play. >> Thank you. >> Thank you. >> Question I >> I >> I >> I'll vote yes. Can be moved to council unanimously. Thank you. Item four, new
business from legislation and land use update on cannabis license applications. We have two. One from
Miners Incorporated, which is for all intents and purposes the grocery store. And we have one from Super One Liquor, which is the liquor store that is attached to the grocery store. It is
was the committee's understanding for clarification that the city council does have authority to deny some licenses based on where the product is stored and how it's stored subject to inspection and I believe approval by the police
chief was a recommendation of the committee uh that [snorts] due to the way that this company does business as an anchor tenant in the town that we would be fine with moving ahead with these approvals. >> Yeah. And mayor, I have received
approval from the police chief um and the city attorney um has looked at them. Director Chelsea will be looking at them um for her approval um because they are required as part of the application process. >> I did not mean to forget you. >> No, that's okay. I did look at them and
um no issues. >> Okay. Thank you. Is there a motion to move this to council for approval? >> So move. >> Thank you, Councelor Buller. There. Support. >> Second. >> Thank you. Councelor Holden. Discussion.
Question. >> I I >> vote yes and approved unanimously. Item four. Thank you. Item five, new business ambulance update. We have received a letter back from the Cooching
County Board regarding the ambulance service packet. I'm going to read the letter. Dear Mayor Dylan, council members, on behalf of the Cooch County Board of Commissioners, this letter serves to formally state the county's commitment to ensuring a viable and sustainable
financial solution for the ambulance services currently provided by the city of International Falls within the established ambulance service district. The county board recognizes that these ambulance services are essential to
public safety and must be maintained at a level that adequately serves all residents of the district. [snorts] The current financial challenges facing the service require deliberate action, statutory authority, and enforceable agreements to ensure long-term
stability. Accordingly, the county board has directed the county attorney and county auditor treasurer to take specific action by drafting a proposed resolution and contract for board review. In addition, staff have been instructed
to conduct a thorough review of Minnesota statutes, including sections 144F.01 01 and 375B to ensure the board has a complete understanding of all available statutory
options and obligations before making final determinations. The county board intends to act decisively once this legal and fiscal analysis is complete. Any solution adopted must be structured legally sound and equitable for taxpayers throughout
the ambulance service district. The board expects continued coordination with the city as the process moves forward and anticipates [music] meaningful progress towards a sustainable framework. The county appreciates the city's continued provision of this critical
service and will remain focused on identifying a responsible path forward that ensures continuity of ambulance services for our shared constituents. Sincerely, Jason Schoblin, chairman [snorts] of County Board.
It's [clears throat] my understanding [snorts] that they think they can have the framework set up and everything drafted uh within 6 months which would lend as we've
discussed when we started this that it believe it would take effect in 2027 which at this point there's no way to do it sooner. just so there's understanding um of that
also there [snorts] some of the process from the committee meetings we've had to the round table that we had this started as using state statute to create a joint
powers agreement with all [snorts] unorganized county areas and municipalities having to opt in for service. Um, Chief Manassa, Administrator Bergstrom and I had met with North Memorial that had identified a different framework.
um a subordinate county service district that can be enacted by the board itself with the public hearing and then that could potentially be funded by a per parcel flat fee charge, a tax levy um a
tax capacity levy item or a combination of both. um there's the most interest in the flat fee to maintain the service and beyond that they're investigating that
and intend to move on it. That that's my understanding [snorts] to share with the committee. But please comments, concerns, um etc. We do we did set a timeline I believe of the end of the year to discuss
ultimately the future of the service. Um and I would move to make that decision based on the letter here at our next council meeting with the ambulance service. And my proposal would to see as we finally for
the first time put some money in the budget to help cover some possible overruns. Hopefully we won't be to collect it would be to keep the ambulance service running as is until the end of 2026.
Then hopefully we'll have a resolution by then. And if not, as you've mentioned before, uh Mr. may wheel possibly let our license expire but that should give us time to do it I
think in the year and the time that resolution has to be made before I mean this has to be resolved before June when this has to be into the legislature otherwise we won't get our 2027 right >> taxing district >> correct >> um so
>> got six months to do it >> with the subordinate service district. It does not require legislative approval. They can do it. The county board can create the district within the county
on their own behalf by holding a public hearing and taking a vote to create the district. >> Okay. um in which ultimately the county would contract with what will
be the only available service, the city. Um and their charge or their pot of money that they're going to collect would be predicated on what level of service is sought, whether
it's less, whether it's more. Um, I don't think it's less we've heard loudly on this topic. >> Um, so that's that's my understanding of where this is at as of today.
Um, and uh to echo Pete's comments, we've this has been a 15 I'm going to call it a 15-year issue. Maybe it's 10, maybe it's 12. It's the biggest issue
facing the city and um if for some reason that this falls apart then I mean we I think we know what the vote is. Um and the license expires at the end of next year [snorts] but the in
conversations with them is that this is happening. So I if I'm wrong, I'm wrong or it's I guess subject to some interpretation, but >> and if I I also concur with you that I think it's going to happen. Otherwise, I
not so sure we'd make the motion that we're making to continue as we are. >> So that means we can move along right now. Move it forward to the [music] city council next. >> Yeah. >> Yeah. I mean the >> you got to you got got to get it moving. [snorts]
>> Yeah. the I mean at the next city council meeting we'll have an agenda item to discuss the ambulance. We can give an update. We put the letter in the packet where we know this is at and >> make our motions to
>> proceed. >> Right. Right. >> Yeah. >> So that's >> Oh my god. How embarrassing. [laughter] That's a lot of people to have to buy. That's a lot. That's a lot of people to
have to buy drinks for. [laughter] All different organizations. Okay. >> Wake you all up. >> Everybody's up now. >> It's okay. [laughter] >> Yeah. None of us ever had that happen before.
Um, seeing that the ambulance will already be on the agenda for [music] next Monday, I don't think we need to take any action. We'll add the letter which will go in there anyway. >> So, you don't want this motion then? >> Okay.
>> Do it next. >> Yeah, it'll ambulance already be on there. >> Yeah, it'll already be on there. So, >> yeah, just the letter can go in that we received. >> [snorts] >> Well, that's good news, >> right? >> Yeah, >> I'm
>> I know I got it. >> But to me, it's good news. >> This uh there's not to dwell on it, I think, is what it's coming to is that there is no
[snorts] other service that's going to come here and do it that I'm aware of for um for less. And you know, another thing that we'll have to muddle through is um
ultimately [snorts] staffing the ambulance service and what the longevity of it is going to be um like anything a lot of work to to uh make sure that we can provide it at the level that the community would expect.
Mhm. >> Um item six, new business. Uh other business, I have some, but please if there is others, please come forward with it. Um
I would like to start with the deer ordinance. Am I going out of bounds, Chelsea, by discussing a couple items under other business? >> No. >> Okay. Um, in land use LA
a week ago, last week. Hard to believe it's already been a week. Um, I would like to put it on the ballot in November at this point. Um, >> next November. >> Yes. I don't and I guess some of the
questions are can the council be the committee of petitioners if we need one or you know I'll stop there whatever the process is um so that we uh know that I will uh promote it go to super one do whatever um the council does not have to
do that I'd be willing to do it I'm getting as things change ambulance one day etc I'm getting a ton of for and against on the deer ordinance and uh I don't think
it takes that many signatures and we can have the community decide as an option if we were to get the signatures. >> Um so I kind of understand what you're you're requesting here is have this body move it to city council and in the
meantime before the 15th I will come up with what it looks like and what's required to put it on a ballot. >> Yes. Okay. >> Um, and that would be citywide. >> Okay. >> No, no transition zones, just the whole incorporation, I guess.
[snorts] >> Okay. So, we're not putting the deer ordinance on not as it it's currently drafted. You mean for the entire city without the boundaries? >> Yeah. >> That's been an even more controversial point. So, um I'll do
>> is this [snorts] um something where that's the only question you want on the ballot or do you want me to figure out how to do kind of like um not like a would you rather? But do you want the possibility to have both there for them to say yes or no to or is this something we'll just talk about at city
council? >> Let's let's discuss it at city council. >> I'll find the answers [clears throat] in the meantime anyway. >> Thank you. >> Okay. Next item is I received an email a couple days ago from Jackie Nagel. She
had addressed the council about the Cooching Technology Initiative. Um I believe did we make appointments to that or I believe someone >> we uh I I don't know if you got it was the committee of the whole or uh it
might have been last time when you were ill or not here but I think we just we decided to move hold on that till we have an um IT person cuz we thought that would be the person to be on it
>> like like Todd was on there. Thank you for the refresh. I will simply get back to Jackie on this. I believe their next meeting is January 7th. So, we should be able to
have somebody representing us by February, unless a counselor would like to. >> Okay, last item. IFPD received correspondence today.
The county was discussing the leasing contract for the law enforcement center. [snorts] Either today or tomorrow. They have to move it to their board and then they'll be ready to present um their offer on the old law
enforcement center. Um also [snorts] the position of police chief and that process. I believe that we may have a candidate. Um Sherry, is that
something how would you like to go through that process? Uh tell please just share in your mind what how we would typically handle that. the hiring process or the interim process. >> Um,
either >> typically the interim. We'll start with interim. Do you want me to come back up? >> Sure, please. [snorts] >> Thank you. >> Yep. So, typically the interim process is an internal candidate that you would
select who who meets those minimum qualifications who would fill in um until you're able to um fill the position with your um permanent choice. Um that interim person would have the understanding that they of course could
apply for that position as well, but it's not theirs as it is. They would have to [music] apply and go through the process like everyone else. Um, our typical process has been for hiring candidates is we create uh we go through make sure the job description is up to date, create an application packet um
get that information out there. We use um several different sources. I think even like Minnesota Post has um where we we would be able to put something out there if I remember correctly. I'd have to ask chief on that again. Um but we usually put it on the league in the
paper on our website and if there are other um publications out there that seem to make sense that align with this. So uh we get that information out there. We usually give it a couple of weeks. We we put a deadline on it. uh go through review all the candidates
um and then um from there PD normally takes over and then I'm involved in the process with them so that what they've done and this is so we haven't hired a police chief since I've been [music] here so it's this is a little different but with like the investigator sergeants and stuff
they usually do a committee panel um of interviewing and kind of uh rank them based on the questions and then assign them and then pick the candidate they're going to move forward is what they've done and that that basically aligns with the processes we've used for other areas
as well. Mhm. Um, and my question is will be to Chelsea, too. In the charter, if I appoint the police chief is what I'm trying to do is >> do I just bring a police chief to you
and say vet him, I don't want to make it sound that elementary, but or do we have a hiring process that then is selected? My understanding is that we in order to avoid any sort of, you know, discrimination practices or anything like that, we're going to want to follow
our hiring processes. Um, I can defer to Chelsea if she wants to provide any other input um on that. If I may add, I I believe when we hired the last chief, there was a committee >> and even though there wasn't a civil service commission,
>> they kind of ran it like that and the committee um [snorts] gave the three top candidates and that's what the um mayor chooses from the top three and then he recommends to the
>> um council. That's how it's that's how it's been done before. >> And that makes sense. Um because that opens up the process, makes it a fair um process to get everyone in. They're kind of vetted from [music] that as far as do they meet the minimum qualifications. Um
I usually set up an evaluation criteria worksheet that those who are on the committee then go through and um just determine, you know, there's minimum qualifications they have to meet. Then beyond that, what are you know the desired qualifications [music] and who rises to the top in those and how many
of them are you going to interview and things like that and then that makes sense. Um we haven't hired an appointed position since I've been here but >> do we need to take action in what form of action do we need to take
to open that process up? Well, unless Chelsea would say something different, I would think it would be very similar to what we've done with all the other positions. Normally, I come to um it it kind of depends on timing to some extent. Now, we're sitting here at the committee at the whole. So, we could
easily, you know, if you guys want to take action and say we move it to the next [music] city council meeting to open it up, we could we could go ahead or I could I'm sorry. I could place an agenda item on the next city council meeting and then you could vote on whether to um open that up.
>> Yes. I and I mean because of the time-sensitive nature of this >> I don't know the specifics but we have to have a cleo a chief law enforcement officer I believe at all times Pete you >> well yeah we have some and I would think
that we need first thing we need to do is um appoint an interim and I think however we decide that and if we think we have someone we could approve that at the next meeting then go forward
with the process we want to use and that way we'll be set and also the interimm will get some be a couple weeks be able to work with the chief and deputy chief to get caught up to speed and what little they need to know which they
probably already know a lot of it but that would be my recommendation >> and that's that's what I'm where I'm at as well that and in no way is the interim a reflection of who's ultimately selected for the position anyway just to
remove any doubt from the room that we have to have an interim. >> Mhm. >> Yeah. Right. Yeah. We need to have somebody. >> Should we not have someone selected by January 5th? >> I I think it would be pretty hard to
have a candidate selected by January 5th given some of the the things we talked about with regards to the RFP for the IT managed services. Yeah, it's it's just the time of year, right? So, I think we definitely can get it posted and out
there, but councelor Kaylor, would you consider a motion to move to city council a posting >> an interim chief internally? >> I I I don't know how this works. We may be able to just
>> add it >> add add and and appoint somebody for the interim chief appoint you know talk to whoever you may think be interested. I think interim you can just probably just appoint him and then um but then move to
posting for the fulltime chief position the procedure is if that makes sense. >> Mhm. So perhaps it's the easiest just to add it to the agenda at the next meeting. >> Um >> discussion.
>> Yeah. So I I know that you had mentioned at the last budget meeting that it's something you were going to work on. I don't know if you've had any conversations yet or not, but maybe we we could chat about that and if you've already have someone in mind [snorts] who meets those minimum qualifications,
we could have that person or I could chat with that person a little bit more. we can put them on the next um city council meeting >> we >> for the interim and then also post the position to hire. >> Let's uh let's continue that
conversation. >> Okay. >> Thank you. >> Yeah. >> Is there any other business at this time now that I uh added three items? >> So, [clears throat] can I just be clear? So for the city council, it's to approve
an interim police chief and post and then a separate item to post to refill the police chief's position. >> Yes. And it the discussion will probably go many places, but something along those lines
>> for sure the interim. Thank you. Board and commission reports. Airport commission councilors Buller and Holden. Just um last report they were going to be working on the last section of the runway design
and construction working um planned for next year to finish up the [music] last I think it's I don't know what it is 2,000 ft maybe 1,500 ft something like that. had wasn't of age yet that could be replaced when they replace the rest of it, but [music] now it is. So, that's
going to be done. Then then the the runways everything's done. They uh will be done after that. Um no leaks in the terminal. Been fighting that for how many years already, but that hasn't happened yet.
It's doing real good now. So, um that's about it right now. >> Thank you. Kea, I'm going to lean on counselor Kaylor. >> What's I didn't bring my napkin from the last meeting that I was taking my notes on, but uh yeah, winter season's uh
starting to get going here. And we're uh I think we got a couple new uh fast chargers there for Land Rover Ranger. And no matter what we think over here, uh they're still in very popular over in Europe and such
electric vehicles. So, they're going to have more of those here. Um testing and I we had a snowmobile company earlier this year and yeah, so it's up and running for the winter.
>> Thank you. North Cooch again, councilors Buller and Holden. >> Well, we had our uh 2300 23,000 ft of trunk line cleaned and televised. We have not got the results of the televising yet. And
>> [snorts] >> uh as we went along, there's some manholes that also they [music] have discovered there were some in places that there weren't on the map. and there weren't some where they were on the map. So, you know, the mapping is all going to be brought up to date when they get
uh a report turned back in, which should be sometime this probably after the first year. Good. >> That's good. Thank you. Any other business for this committee of the whole meeting on Monday, December
8th? I will adjourn the meeting.