We'll get started. Good afternoon. I'd like to call this Monday, August 11th, uh, committee of the whole team to order. Please join us in the pledgece to the flag of the United States of
America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We'll go through old business first. come up and
let us know what you have today. The first thing I have is um public works is requesting to hire three seasonal parking parks and facilities assistant to help out during the winter at like uh Kerry Park in the different ice arenas. Um so I'm just requesting to
add that to my bas city council agenda. questions. It's what they did last year. Yeah. But was it two months ago? It was three. They did end up being three. Yeah, it did. And they the third one came out. They were approved three. The
third one came out a little bit later. Maybe about 3 to four weeks after the other two. But yeah, I'll make a motion. Motion by council. I'll second. Second by councelor Kaylor. Any discussion? No more discussion. Call
the question. I I Okay. Be on the agenda. Um the other thing I wanted to I'm sorry. I'm sorry. The question was about uh councelor bowler is online but he cannot
vote. He can weigh in with uh suggestions and ideas but he cannot uh pertain pertaining to vote. Uh the other item I have is that uh the public works director Ted Brocom will be retiring effective September 1.
So I will have his retirement letter on the agenda from Monday. Um but I will also be with your approval requesting council direction on how you'd like to proceed with that agency. Um I don't know if you have any initial questions
or conversation or you just want to wait and go to city council with that. Uh is this something you want to take to council or would you like some discussion? I well she asked if I had any plans my plan public works right?
Yeah. Yeah. Um, all the talk we have of having to cut costs and spending too much money and having too many people, I recommend that we do not feel the public works
director position and uh have those responsibilities divied up between the uh assistant public director at this time uh the utility supervisor uh the
um working foreman at the water shop and city administration hovered to get it um to get the job done and of course the assistance of our engineering company. That's just my thoughts. Any thoughts from Sherry on that? Um,
not on that particular. I don't know if you did you want it to go to city council for that meeting then or will suffice for that? I I it's got to go to council. I'm pretty sure. Yeah, it's got to go to council. We'll have to accept his resignation there and
we can re I just want everybody to know where my thoughts are and I move that. I think that's a good idea. um Pete um and then after we um accept his resignation uh move forward and make that known to
the council that that's a good idea. Okay. And then is that something you'll just continue to monitor like through the public works committee how how process is going and maybe on a monthby month basis I'll check in. Yeah. Okay.
If that's how everyone decides to move forward, I should say. Yeah. Yeah. Okay. Well, we need a motion on how you'd like it ordered. Whether you want that specific motion or if you want just that we would be asking council for direction
on that vacancy and you have that further discussion there. That's that recommendation out of this group on how you want it on the agenda. how you want to that's all because they might have different ideas and they all can share but yeah the next
I'll make discussion about how we proceed I'll make a motion to proceed I'll second any other discussion I Five. Um, in follow up to last month's meeting, I did distribute the emergency
and safe time policy that was approved by council to department heads to share with your employees. Um, I should have the l contract, the police contract for you at Monday's city council meeting
forward with how you see. Um, and then I did apply for that uh Minnesota Ocean. that um any other questions or anything else? Thank you, Jerry. Baldwin's not here today. So, you have
your um rental licensing and licensing and monthly report in your packet uh to look at see where he's at. I'm sure he's busy a lot of things. Um also light monthly report will be in
there. Any questions on either one of those official Okay. So, today too, so we have your building official monthly report on things being built around town. So,
that's good. What they're expecting, permit, and fees. Any questions on those? Okay. New business. Uh, we're going to discuss the cleanup options for the property located at 2020 11 Avenue.
Uh, is Chelsea up there? Yep. Yep, I'm here. Um I think um Bill Larson's son may be in the audience as well, but um Walt gave me a heads up last week that it looks like cleanup was occurring on the property. I went back
um and drove by there and it is. Um the son of Bill is cleaning it up and making progress. So, I don't know if the council wants to continue to have discretion on it. Um, or if I can just monitor it and bring us back should
something else happen, but it looks like it's going to be. Okay. Yeah, he's here. We'll uh have him come up and address council a little bit and let us know where he's at. Is that okay, Chelsea? Absolutely. I'm not a public speaker by
any just um so we just give us your name real quick. Mike Larson. Yeah. We've been down there since after his last quarter I believe July 6. We've been down there pretty much every day. I missed a couple days sporting events and
whatever else but a couple I have a full-time job. Phil's down there every day know few hours at a time whatever he can handle. Most been out there quite a bit. We moved uh I just got the tickets from
friends. We moved 32,000 plus pounds of steel out of there. Um six yard dumpster from friends in the home trigger loss out there. It's a huge process, you know, we're we're working on it.
If you guys talk about bringing in a contractor, it's going to cost you that it's going to take it's not it's not happen. No, I just like I've also been by there numerous times just because it's part of
my habit of driving around town, but I can see noticeable difference and making progress. side. Yeah, I think it's great. I mean, it's going to take some time. Yeah, I understand. Nobody also knows how much it is going to take time, but
I think as long as we're making progress that we just continue on here with tomorrow, too. So, I don't know what they're going to say there, but I don't think you guys want that. Cost the city a lot of money. We've already
it could cost everybody as much as that, you know. Yes, we've both been down like I say on our streets here and things like that. So, we're not going to go down. We're working on it. I'm committed to helping get cleaned up.
We appreciate it very much. Yes, he's he's on our way, too. And that's my that's what you're I think that's the ask Chelsea. Yeah, that's my opinion that we just continue with moderating and they're making progress. So I think if you guys are
comfortable with that, attorney Nelson, are you comfortable with that procedure? Yep. And that's been essentially the position after the guilty verdict that as long as he's making progress, that's all I was going to ask for. Um, you know, the sentencing order has specific
items. I've talked to Bill about those, too. Doesn't necessarily have to go in that order. Just looking for progress. And we also link around state case. So, tomorrow would be a real easy hearing. Um, just set it out again for another review. We'll probably do that one two months out. But, um, that's essentially
it. Mike, y appreciate all the work you've done already. Thank you. say continuence on that. Uh number two on new business is proposed architectural services
schematic uh for the Coutasa building. We have somebody here to talk to us about that. Did you want to fill us in or chief? Yeah, chief or I both could to talk to that. Um we are continuing to move forward but any money that would be spent has to go back to the city
council. So with that you have in front of you a proposal to produce preliminary investigation and schematic design um as step one and then a design development uh construction document
construction administration and each of those steps would be taken with our approval moving forward. Um and that's on page two of the uh DSGW uh architectural services design. Um, however, that's going to depend upon
where, you know, the council is at with discussions with the county on the LEAC, you know, property that the they've agreed to continue discussion on. So, here's our next steps. This is now we
are at the point where we need to expend some monies if we're going to move forward. So, that's where we're coming to you for direction on on how to move forward as a as a whole. And it's going to be contingent upon what I guess you guys are doing with your discussions with the council.
Yes. Could could we could we move this make go this before we make a decision to move it to uh council and go over we we did meet Friday. So we we need to go over that. Okay. Um but I'll wait till we're done with
our other business to to get into that. That's all right. You guys come back to this. Okay. Okay. Um, want to move to the mighty duck strand
on the ice plant for Kerry Park. So, I believe we approved this, right? We We didn't apply. We were going to look into it. apply and we're going to I don't know if C's got a chance to look at it and we
I guess I'll get approved to look into applying actually applying and I think the city administrator has some information for us and um Jason has some explanating if we need it. Yeah, absolutely. Yep. Um I I do apologize. I I did this u
meeting on Monday, but I you know watched the video got caught up on um happenings and in looking at this talking with Chelsea, talking with director of public works, understanding there's three different sections of this grant that you know are are pieces of
replacing the existing R22 refrigeration system for Kerry Park. We would fall under the indirect refrigeration system is what we have there. And that's to apply for a grant of up to $250,000. That is a 50/50 match.
That's what I Yep. So, it's a direct 50/50 match. And therefore, it it's going to depend on um in talking with public works public works committee, the city doesn't have a
$250,000 match. So if if this is going to be something there it's going to be applied for I believe it should be the recreation hockey association that should be applying for this the local government unit. We can support this and we can be
the fiscal agent for it but they would have to show that they are willing or have the match of the $250,000 or this board needs to direct the city staff to find the $250,000 match. Yes,
if we're wanting to move forward and that was the questions we had. Yeah. Is if we're but is it are we they can't get it unless the city were to match it if we go that way. Right. You can't get the grant unless you got a match. Correct. Because in the source and use
of funds for the project that's part of the application, you need to tell them where your match is coming from. So if we don't have that, we as local government should be applying because we can't complete the source of cost the
match. Anything further? Go ahead. This the other question we had and I got my members refreshed today at the public works committee is that the cost is a million and some and it was for
basically the refrigeration system. So even with 500,000 we're still looking at another 700,000 from somewhere. Correct. Yeah, that's correct.
Okay. Because as was indicated earlier um that the project to do the just the refrigerant, we probably could get close to that with the 500,000. However, it's all the other mechanical pieces as a whole to run that system that you need
to replace as well. The compressors that's separate from the refrigeration system itself that needs to be replaced. That's what we're really struggling in getting and piecing this compressor together to keep it running. And so that's why just the match for that piece
of it is not going to be the end of the dollars needed for the project. So I think they They're going to have the rec will probably have to look at some maybe not maybe maybe not applying this time around. I'm sure it comes every year or every couple years or
something till they have someone that can help. Y with that and I'm like if the city administrator could just reach out direct and let them know
that this is what we decided and this is well this this does this one got to go back to council to I think we we only wanted to look into it right to look apply to look into it we didn't but we we could no we didn't apply we
could bring it back just for information. This I think we should do that. Yes. And take official action at good. Yeah. Do we have a motion in a second to bring it back for discussion at the motion by councelor?
I'll second. Second by councelor Taylor. All in favor? I I Thank you. Thank you. Okay. Uh, any other business? And do you guys have any
Tim? I do. I have um Thank you. Um, we have uh Tim Anderson. He is our agent for Northern Reliable Insurance. He has been working directly with me with um the League of Minnesota Cities
on the Vshell Insurance. And if we could invite him up to give us an update, that would be awesome. Welcome. Thank you. And uh thank you for inviting me. Uh D and I have been working on this for a
long time and spinning wheels. Um I think that would be the right word to say and frustrated at times. But uh we did get an email today from Chris Otto who's been our adjuster on this and who
has uh been frustrating at times to deal with. Um and Bett and I I can I can speak to both of us. We've learned a lot about the process of how the Minnesota cities does their claims work. um sometimes a
snail's pace um because they do cover a lot of all of Minnesota and there's been a lot of swarms around here. That's been an excuse that Mr. Ay was in and it's not an excuse. It's unstate plan. But uh
what has happened so far? Um there's been uh the total cost of the loss right now is at $733,370.39. Um it cost $146,712 to demo the van shelf. Okay. Um there
had been uh hazardous testing that was done for $2,100 uh disposal cost of $12. Um and then they worked with a a company to do recreate the building and that's
been probably the the the one item that's caused as much delay as anything is to come up with the replacement cost for the band shell. and we want we sat in the same footprint because the foundation was there for a
long time and until you guys decided we're taking that out of there and we're we just don't have that number but talking with Chris last week um right now he's ready to issue a check to the city for $537,895.74
And that's an estimate. There'll be more dollars coming because the company that we've used to do the replacement cost on that footprint um was to bring that up to the uh 88 um
American Disabilities Act compliant. And to make those bathrooms, those bathrooms, uh, on the same footprint, you ended up with less bathrooms because they're handicapped accessible. Okay. So,
and it's so cost to do that. So, we're getting that number to Betty. Betty's going to take it to the engineering people that she works with. They'll pick it apart and then we're going to come in agreement with the final numbers. Okay. So,
This has been a process. I've learned a lot. It's first time in 17 years of doing this, being your agent that uh we've had a building like this. Tim, I got a question for you. Yeah. So, does this money have to be spent for
another? No. That's a question. But to find out what the number is that you get, right? There's been a lot of talk around about
whether the money has to go for the band shelf or could it be used for something else? And that's why I asked that question. Yep. Good question. It's it's your money. You pay the premium. Yeah. Okay. Yeah. And I'm my job is to get you the most money and get you.
Yeah. Thank you. And and uh I've learned a lot. Uh I'm not as patient of as I used to be. But uh thank you guys for your patience because it has not been
Yeah, it's Yeah. Any anytime you've got a question, anytime you want me here, won't even comment. This whole this whole thing, Tim, was hard on Betty. It was hard on all of us because of the length of time.
You know, it wasn't this council's fault. It's it's it goes back to the insurance League of Cities. Well, and it's well, it came out of this, you know, um the League of
Minnesota City was was greatly created by Bob Anderson. He was the the sheriff committee that created the owners because back then you a city couldn't get insurance. Okay. Couldn't get liability insurance and
they wouldn't insure the property for the values that you needed to have and the only way that you could get it had enough connection around the state with the other entities that they selfinsured for a while. That's really how it ended up and they
pay dividends every year since they built. Okay. So, and and it's really not insurance. It's it's it's way different than any other commercial insurance that I sell. It's they kind of stand in their own thing
and they do their they process things their own way. They're kind of unique, but they would get really, really good coverage. Well, do a lot of commercial. I like hearing that. Um, you can see where it put us. You know, I got asked
the question, why is it taking so long? Why is it taking so long? It was just, you know, the only answer we could give was that the best example I could give is you tell me where in the state of Minnesota there's another band like that. Yeah.
There's no there's no pattern for this. There's no pattern. Okay. So, now we're trying to recreate the past and I and I remember the first set of numbers they gave us and the company that came up with that used uh structured
uh costs for house not for commercial building. Can't do that. It's a public building. Yeah. So there's I we it's been one thing and then another thing and another thing.
Everybody's kind of learned along the way and and it's you know talking to Chris it's been as much headache to him as it did for us. So okay we're all kind of this one together. Okay. Thank you.
Thank you for your patience. If you have any questions feel free I'll come back anytime. I appreciate it. Thanks to the update. Yeah, thank you. Any follow up with that, Betty?
You still have some work to So, we'll get some more updates hopefully. Good information to going forward. That's very important. Um, any other business? Uh
Chelsea, do anything you want to add? Uh, nope. I don't think so. Okay. I I guess I do have a question now that uh for Chelsea um if she can answer it. um when it comes to a municipal
project say like um the ninth street project and uh there is a signed notice to proceed or it's okay to proceed with it you know get started with the project once we sign that are we're committed to
doing it are we not so we what did we sign uh notice to proceed with I think it was with the engineers. I'd have to look at it, but it sounds like that could be correct.
Yeah. All right. Well, I I I have it. I I wasn't sure and I didn't want to put you on the spot too much. I'll send it to you and let you take a look regarding once that's a case and but that's all I want to find out. Thank you. Yeah, absolutely. Just send it over and
I'll get you the answer. All right. Thanks. Good. Good. Okay. Uh last Friday, August 8th, uh the mayor Dylan, I met with county
commissioner Shogun and Roach at the airport conference room to discuss the LEAC. And uh we have a preliminary agreement to go forward. And I'll just give you the highlights.
Obviously, this has to be vetted by both parties. We have to send this back if you guys want to you guys. But, uh, same with the county commissioners. Um, so, uh, I'm going to go from kind of the low
stuff to the high stuff, but, uh, so they have design, you'll have designated parking for the PD. Um, we've discussed a percentage increase on utilities. Now, that is according to how much we don't know how
much they use. So, they got to have a year study or more if they were once they're in there to see what it costs for utilities. Um, the refurbish is at 160,000 and that would be a 50/50 split between us and
the county. uh where Chief Costic and anybody else he wants in there to make sure it's set up the way they want with a server room and whatever else they
need. Um there needs to be bathrooms update that will have to be secondary. That'll be later. Um three garage bays. um in the basement area for now. We'll
get that, but it'll be somewhat shared space. They're looking at 3 to 5 years. They will be entirely out of the building as the floors that the PD needs, which would be the rest of the garage bays and then entire basement, if I'm describing
that right, cuz I'm a little lay. The command center will be moved. They will be out of the other bay. You'll have all that. Um it's 50,000 per year for 20 years
and 10 to 12,000 of the 50 will go to building upgrades each year. The city will also have the first right of refusal if the county decides to sell the building. And those are the those are what we
fleshed out so far. So be up to this group what uh which way you want to go forward. Um and obviously this is just a a rough draft, right? So there's you know there there's a few
things more there that we have to get into the lease agreement and um all the legal stuff to go along with it. But I think both parties were agreeable to it. Um, we'll see how the county board
figures on it. And, um, that's what I have. Any questions? Well, I want to thank you, Tim, for all your hard work and Mayor D, too. Um, and moving ahead with this, uh, you know,
and it I'm really happy with what you've come up with here. I think it uh shows that the county and city can work together uh for the good of the community. That's what I was hoping for
and so I commend you for what you've done and I'd like to move ahead with this. Um also I know some of the other things we discussed, Chief Kosik and I and Betty like the FOBs, all that stuff we're going to do. We want to isolate
the area. So you have you they can't nobody can come in there unless you authorize it. Then they're okay with that. That's that's going to be a big part of it. Yeah. You know, things like cleaning and that kind of stuff. I don't know how we'll work out.
whatever you think um you want their staff to be in there cleaning or if we want our I don't know if we have our own or what we do there but uh there's nuances as such as that that still be worked out which will
include you once this if this goes forward with what we do there is there a timeline in which this would begin was that discussed as far as like move in
2026. That's all I got because they got to let out the bids for the refurbish. We want that done before we go in there. So, this got to come to ours. We have to agree to it. If that's what we want,
county commission's got to agree to it. Then we have to get attorney Nelson to and work out the nuances of the actual agreement. But in the meantime, they're going to move forward with laying putting out the bids for the refurbish.
And uh so hopefully, and I I don't know the timeline when they, you know, it's all all depends on when they move, right? They're going to do as much as they can while they're in there, but as soon as sheriff's move, they can go in and do the the
reconfiguration, refurbish whatever it has there, and um get it to what we want. So, I'm just going to go with 2026. I don't know when when they'll be in there, but 2026 seems to be the best
chance. I have one question. Yes. So, you said it's um a certain percent or a certain number for upgrades. Is that like like build improvements or is do we have a cap on like maintenance?
That's building improvements. Right. So, so if you the 50 that uh the city would pay per year and it's basically you're paid 40, I'll just use 40 for the general amount and 10 of it's going into
a building fund which they have for improvements or upgrades to if that needs a roof or uh whatever else is wrong. Uh for example, um there will probably be a need for
uh fire uh sprinkler system eventually um a bathroom remodel that's going to cost some money. So to to become ADA compliant. Go ahead. Sure. The So the refurbishing, you know,
they're looking at approximately $160,000 you said with a 50/50 split. Yes. So then future maintenance, if we're if they're taking part of our lease and putting away for future building improvements, there would not
be a 50/50 split then with those improvements and that would all be upon the the landlord to do those improvements. That is correct. But we did leave the door open for them to ask if we are we want to help with any any if there's a
certain improvement that chief might want you know or or the PD decides there's something that we need to change um then I think we should be open and willing to help if it's a request if it's a request for us. Okay. And that's kind of where we left it.
Okay. I don't know how we're going to get that in the the lease agreement, but that's why we got the attorney Nelson. Do we kind of get a say then in what what the improvements are? If it's anything to do with the floors
that the PD occupies, yes. Okay. So, the money that they're setting aside for it, it's not we give it to them and then they decide what improvements. We do kind of get a say in that. Yes. Okay. Yes. Yes. The the main part of it is the big
ticket items, a roof or um foundation problems for example, uh or like the sprinkler system or the the bathrooms. It's going to be a a major cost. But once uh once they get some estimates
then maybe they'll come back to us or whatever whatever we can do to help with if chief wants you know a certain way or whatever we can move with that but it's got a I'd like a motion to take it to council. You got it.
Good second. Second councelor Holden and officer Kaylor second. Any more discussion? No, I just concur with what Mike said. So, thank you.
Hi. Hi. Hi. And then I'll get you this. We can write up. It's just my scribble right now, but write up something official with all the stuff on it. It looks a little more official than this.
Chief, any questions? Can you hear me back here? I can I don't know if everybody can hear. No, I I appreciate just you guys taking this on. We have a now we have a path I can let you guys know. That was big just the uncertainty. So, I
appreciate all the work on it. Well, they did tell me that they think they're pretty sure they can get a comp, which I believe it's the same contractor that's building the new jail. They're going to move them right in there to do the refurbish is what I I believe. So that it will
happen quickly and I'll get you guys in there next year sometime. Yeah. And then uh the other thing is the and I don't understand designated parking thing. Uh but apparently that's on the
south side of the building. Mhm. Somewhere you're going to get some and a sign which I requested too. So you can get a sign made for the front of the building. So it says item and they're okay with that.
Any other business or do you want to talk about the CTA thing? What are you going to do with that? Well, I don't think we can move forward with that at all until we find out if the council goes forward with this agreement on A18. If not then we would
bring that back for consideration. Yeah. Otherwise So do you want to move do we want to put this table this or I I would ask to table it to the next committee. I move that we table second.
Hi. Hi. Hi. Okay. We'll table the CTA plan update for now. Uh, airport commissioner, commission comfort holding, anything new there? Oh my goodness. Um,
we had such good news. The study was done for the airport and I attended here and we had the study brought before us and all our operation, our airport
commission and our airport. They recommended a few little items where we could make some revenue like getting back into the rental business of cars and stuff. And there's other options, too. But the what they told us is the
airport's in great shape. We're way we're way ahead. We're just I mean, we're rolling along good and airport commission's doing good. Everything financially is looking good. And it was like a breath of fresh air. I mean, to get a meeting like that, to get told
that. And so, it's like a plus. Um, I mean that you've been thinking about all the different things that we're dealing with and to have and say, "Hey, you guys are doing good." I really appreciate it. So, yeah.
Councelor Kaylor, do you have the key to meeting? Uh, I have not since the last one, but something I'd like and I forgot last summer. me and the mayor both forgot is that it sounds like we're in for another uh positive cold weather testing season.
Uh dates already get filled up. It's hard as it is to believe, right? But it's right around the corner and like Jaguar is going to have and some other have that more engineers here this year to look at stuff and no matter what
anybody believes against it or for them or not, they're coming. They have uh put in a couple more fast chargers and a lot of the vehicles again that they're going to be testing are going to be electric testing. Then for those that
weren't at the meeting went when at the fall, we agreed to uh sell part of the land out at the multimodal to Felix and his company so they can hopefully use that to get some collateral to
um get some more loans start on the building and he's already had people inquiring about what he plans to do here. soul ple that all comes together. North Cooch calling you again, but I missed that.
And our national for a while, so a couple months or a couple weeks anyway. Yeah. No, North Pooch uh is doing good financially. Um everything's running good. The guys are working hard keeping all the sewage lift stations going all the way out to the end of the road out
to the lake line and that and uh we got a great crew that works hard all the time keeping all the lift stations going and it's just yeah know North Coach is doing great and I believe we're working on the update of the reconfiguration of the
port or is that done I don't think that's done that's coming up again So, I just have one more plug for the uh Elks corn and broth feed this Friday 4 to 7 down in front of the Els. That's
where we raise most our money for our uh scholarships that we give kids and plus it's great to see all the community down there. So, 4 to 7 and for you going sturgeon fishing the next day that'll be a good fishing dinner for you. So you
can stay out there. Excellent. Any other business? Motion to make I I