Okay, we'll call this uh committee, the whole meeting to order today. It's uh November 10th, 2025. Um, could you join me in a pledge allegiance to the flag of the United States of
America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Um, roll call. Uh, Mayor Dill is out today
and uh, Councilman at large Holden is out today, too. Uh, but we do have three of us here, so we are in compliance with u, our laws. So, anyways, we'll start with old
business uh, rental license licensing monthly report. And I don't see Mr. Baldwin here today, but it's in your packet um, what they've been doing. So, any questions on that?
>> No, I read it, John. I did. >> And blight also with with uh Mr. Baldwin. Um, and again, he's not here, so he's doing a good job on the blight. They're working hard on that. Not easy thing to do. So, any questions on the
blight report? and building official monthly report. Mr. Meyers, I don't see him here either. So, um, you can see his update. Uh, looks like some wetland and zoning
activities and annual permits for PCA. And looks like they're looking at old jail uses for the second floor. Oh. And of course the school's still working on from their referendum what they're
working on. Any questions on that? >> No, just like it looks by the project values though we got a quite an uptick from last year. Stuff going on. So that's always good to see no matter what it is.
>> Yeah, absolutely. Uh new business. So, consider appointment for the Cooching Technology Initiative uh requested by Jackie Nagel and she has sent us a a little letter here. Uh due
to Todd Ogula was a member, he must have been our city representative. I'm taking it for for a short period of time. Being that he's leaving the city, they would like another representative from the city. Um, and they meet at 9:00 a.m. on the first
Wednesday of each month at the airport conference room. Um, they work on all the trying to get more fiber optic cable and better internet and that kind of stuff to the community, for businesses, for personal use,
everything. Any volunteers? No, I don't think I'm the one for this one on a on a lot of levels, but I think seeing as they meet the first Wednesday, so they've already missed November,
>> correct? And they will just have December. >> Yeah. >> Uh I think was a good idea to have an RIT person on there. So hold off our appointment and I'm for appointing the whoever we have for it or decide what to
do with it if that >> is a manual to everybody. >> Walt, you all right with that? >> Yes, I think that's a great idea. >> We'll wait and see where we go with our it and then we'll uh if they want somebody Betty then we'll >> we'll see if we can get whatever whoever takes that over if they'll do it.
>> Okay. I will uh let Jackson know that we'll be holding out until we um replace formal replacement of that position and then >> possibly um appoint a member of that. Okay. >> Probably I'm guessing by next year. >> Okay.
>> Okay. >> Thank you. >> That would be my guess. What do you think, Councelor Kaylor? Yes. >> Somebody in place by the first >> or close to it anyway. >> And if it doesn't work, we'll get somebody appointed. But I think that's to wait till that we find out what we're doing with that and if it'll work.
That'd be a good way to go. >> Okay. Pub's works committee requests uh consider approval of plumbing needs in the equipment garage to install refurbish hot seat which is a pressure washer
um that has hot water. Um is there anybody Steve would you like to talk to us about this? Uh yeah, basically if you think about where that shop is on the north end, we have uh the ability to do that now. We'd like to have the ability to do
that also on the south end in another stall. And what it's going to do, it's going to provide us just more opportunity this time of year in the winter. You need hot water to get snow, slush, that kind of stuff off to have the equipment clean. It'll eliminate the
jockeying around and um just eliminate the guys time from having to having to wait in you know that type of stuff get out on the road. >> What is it you they need to install? I mean your hot seat. What is your hot
seat like that? Isn't that basically you could hook a garden hose up to it and you have hot water? >> Yeah. Well, I don't want to put it a garden hose but a hose. >> Yeah. >> Um it's a pressure washer with hot water basically. Yeah, it's the one that we got rebuilt after we purchased a new one. So, we actually have two of them.
>> Okay. >> And we'll be able to do it on both ends of the >> just need to get plumbing down to that end of the building. >> Water. >> You need a water hookup at the other end of the building. >> Pipes and >> Yeah. >> And after Yeah, we talked to it at the committee of the whole or committee of
the whole public works committee. >> Okay. >> And recommended and it's is this the same quote? The quote didn't change. I take it >> that this is the same quote of 16. >> Yep. >> I think that's >> for a lot of reasons a good investment
for that there to get the plum in. >> So I would move to move that to city council. >> Second >> motion by councelor Kaylor to move city council. Second by councelor Bullard. Um any more discussion,
>> question? I >> I >> I Okay, the next one is consider approval to internal posting the excavator sweeper position. I uh Mike wasn't at the meeting, but I
talked to him beforehand. He got a hold of me. He was out of town. the family might have to talk to them and having a discussion and how things run. I would I would move that we post it just for an internal posting and
>> and if no one signs it, then we'll worry about what we're going to do with the excavator and that after. >> I'll second it. >> Is that a motion then? >> Yeah, sure. >> Motion by councelor Kaylor to do the internal posting. Second by councelor
bowler. Any more discussion? Steve, anything you want to add? >> Not this time. >> Okay. >> Is that a motion then with moving it to council then too? >> Yep. >> Yeah. >> Call a question. >> I >> I
>> I Okay. Well, we can let administrator Bergstrom talk on this one. uh discuss the draft proposal for the information technology services that we need to
uh get a new per uh new company or person to do for the city. This must be the RFP, I take it. >> It is. Uh counselors, what you have in front of you is a draft document that um
with the conversation you um had um with the um resignation of our previous IT person, we are seeking um qualified companies and or individuals to provide comprehensive information technology
services for the city. So, in doing so, we, you know, putting out the RFP the way it's written, it allows for both because we discussed, you know, whether it would be an organization or an individual. And um we have um Mr.
Demetrios uh Hilton on as our um virtual system or uh SEIS uh coordinator with the uh PD for our uh justice system um for security purposes and he I he vets
kind of this type of thing and I had him look at it today as well or actually he had it last week as well and has a couple of you know just some clarifications and some additions of a little more in-depth language under the scope of worked so people are a little more better understanding of what we're
looking for. So that you know I'll be including a little more in-depth um detail in the scope of work area. Um but this is the the document that you know we would like to move forward to fill that IT position. >> Yeah. So then do you want I see you have
on the front we have you're going to put this out for four weeks. We Yeah, I I think it's necessary to make sure that we hit, you know, a good variety um of areas. We'll have it on the League of Minnesota Cities website. We will post
it on our website. We'll you know, put it in the journal or the Rainy Lake Gazette, excuse me. And then um you know we can reach out on our uh website our Facebook pages you know try to get as
much as you know um as much um I'm drawing a blank for words that's the word exposure as possible for the position. Uh will this will this c if it's four weeks will that go we'll have to add a week onto the current temporary
>> well that is something that we would probably need to right now that current temporary position is just through the end of November so we would probably need to add that through the end of December um due to the council meetings falling in on December 3rd I believe and
December 17th. So it kind of cuts it close in December on whether or not that four-week window and then having time to vet the RFPs and you know having interviews and then you know bringing it
back. So I anticipate um a likelihood of January 5th being the date in which we would appoint or you know approve an RFP and ask um have that approved. >> Okay. to allow the you know appropriate
timelines. >> I wouldn't start then till the end of January or middle at least because of that. >> Yeah. And depending upon what the person's avail person or company's availability is to fill that then you know there might be a greater need to extend our temporary agreement to allow
for a transition as well. >> So will this need to go to council next week and then it can go out public? >> Yes, that is correct. And I'm asking it to be another. Yes, we do. Y >> Okay. I move that we move it to council according to
>> motion by councelor Bullard >> for approval. >> Move the information technology RFP to council meeting next week. I would I'd second and I'd like to add an amended to
extend our temporary services as needed who we have doing it right now. You know, because we just had that discussion that we're going to need that till >> that's a must. Yeah, put that in there too then. Yeah, I'll >> I'll amend it.
>> We'll need that at council though, won't we? >> Yeah. Well, yeah. We'll add it to this and bring it up there. Yep. >> Yeah. >> Okay. >> Cuz I think Well, we're going to cuz we need it's going to take all of them >> month like we have it out there to get. We don't even know what kind of responses we're going to get.
>> Correct. >> As a reminder maybe, but I don't know cuz I we can't motion that here to move it to extend their contract. >> Move it to council. >> We can move it. >> Yeah. Yeah. Yeah. To council. Yeah. Move it to council. Yeah. >> Along with this motion to move this to council. Yeah. >> So, Council Wner, can I have those in
two separate motions? Motion, if I could please, to to move the draft RFP to consideration to council and then >> and then your >> councelor Kaylor's motion to extend. >> Are you willing to amend that? >> I was pretty excited to amend the first
one, I use the word amend, but yes, I will do that. Yes. >> Okay. So, so councelor Buller made it the original motion to send the draft RFP forward and councelor Kaylor second. >> Yes. >> Okay. Uh, uh,
>> then I'll move to >> Well, wait. Call the question. >> Oh, I >> I there. >> Okay. Now you can >> and I I'll move to extend our temporary IT services until
we get a permanent position filled. I'll second >> at the same terms. >> Or can I? Yeah. I don't know if I can. >> You can second. >> Okay, I'll second that. >> Got to do something here. >> Yeah. Yeah. >> So, Taylor Whitner, right?
>> Yes. Okay. >> So, any question on that second one? >> Any more discussion? Call question. >> I >> I >> I new business
for the committee of the whole uh boards and commission reports. Um I don't know if anybody's had any yet. The airport that's usually at the end of the month, ain't it? >> Yeah, that's end of the month. That's >> uh Kea, that's not yet, right? >> Yeah. No, next Monday. and uh sewer board that's
>> board will be coming up uh next Tuesday a week from Tuesday and week from tomorrow. >> Um >> working on our contract on our televising all the mains our main sewage collectors in town. U contract's been led on that setting on dates it's going
to start sometime you said this winter or fall. >> Yep. >> So there'll be some activity there on televising these and trying to find out a little bit more where our INI is coming from. Did they did they was have a different factor machine or something in town today out at the sewer plant? I
seen one by the No, it looked like one anyhow. I could tell wasn't ours unless we painted it green >> and it might not even be a vacation. Kind of look >> Swson's have one. Pel Swinson has a green one. They got a green one. >> Okay. This one.
>> Yeah. And there was some talk they're going to have to come in and you clean out that drain in the the blue storage shed because ours is too tall to get in there to do it. So get might have to contract somebody to come in to suck that out. So >> but that's that's the one I'm sure cuz
I've seen that too. Yeah. Yeah. >> Uh any other uh business for committee of the whole? >> Ready. I have nothing, further. >> City attorney, anything? >> Nothing. >> This is a very chill Monday. I enjoy this.
>> Good. >> Okay. Well, >> don't worry. I'm sure you still got hockey tonight, so they'll take care of that. >> My kids don't have hockey till tomorrow. >> Oh, well, there you go. >> Okay. We'll call the uh committee the whole meeting closed.