Sure, I'm ready. >> Okay. >> Uh Jeff is on his way. Traffic. He told me the five o'clocks are hard because you never know with traffic. All right, it is 501. We'll call this uh
city council budget work session to order. If we could all rise for the pledge of >> allegiance. Doing roll call. Uh, Council Member Lundine is absent and Council Member Homegrren is absent. Uh, Council Member Homegrren should be here soon hopefully. He got stuck in traffic.
Uh, is there any public comment tonight? If there is, you're welcome to come forward. No public comment. We will close the public comment. Uh, I'll entertain a motion to adopt the agenda if there are no changes. >> Motion to adopt. Second. Motion adopt from council member Peterson, second
from council member Heman. All in favor say I. >> I. >> Any opposed. Uh agenda is adopted. 30. Uh F1 work session items, operating budgets, general fund, council, elections admin, finance, uh police department, pavement management, street
reconstruction, technology 614, and debt service fund 931 will all be discussion items tonight. Take her over, Nick. >> All right. So, like just mentioned, we're going to be running through some of these operating budgets for general fund. We're going to be covering
council, elections, admin, finance, and police department. Then, we'll be covering our pavement management, street reconstruction, technology, and debt service funds. So, we'll start working through these items line by line, but just wanted to give you guys kind of a
summary of what we're going to cover. Uh, general notes and assumptions, there's no changes in that from last meeting. I just wanted to reiterate all that stuff so you guys can read through those points if you want, but same as discussed at the previous meeting. >> Hey Nick, could you hold could you bring
your mic? Thanks. >> Okay. >> All right. Good evening, council. So we are going to go through line by line as we did last uh at our first work session and let me know if you have any questions or need any more clarification on them. Uh so starting off with the
council in the general fund budget we have wages and salary of council. Uh there's contributions for general um here let me make that a little bigger here. There we go. uh and workers comp, those kind of
general things. For office supplies for council, we have budgeted $700 and you will see that Nick has added added in our family medical leave line. So I did skip that just now, but for uh there will be $110. So uh as you remember at
the last budget work session, they were kind of in a miscellaneous line. So now they have their own dedicated line and he made those changes in all the applicable departments. So, just a quick question on that. The family medical leave, that's in the council section. Council is not
applicable for that, is it? By state statute, I don't think it's applicable to city council members. So, that might be something to look into just so there's no misconception. We don't we don't get any benefits as city council members. >> Correct. Yes, we'll make that change. Um
for office supplies, we have $700. Training and instruction, $900 is budgeted. General supplies is $40. Uh technology is $1,000. Legal notices and publishing 3,000.
Um some general liability insurance. And then under dues and subscriptions, we have the League of Minnesota Cities at 9,000 and we have not allocated any funds for the 2026 budget for the mayor's association. >> So I did have a question about this last month, the League of Minnesota Cities.
What do we get for that $9,000? You had said basically staff can ask questions which and get answers, but I'm curious why that's under city council budget. I do think as a city that we've subscribed to be with them and then
that's how we get in with the LMCIT. >> Um and what >> for insurance? Um as far as I've been here, it's always been allocated under the council budget under general fund. >> Yeah, it seems like there's a lot of
things in here like the the legal notices. I guess that's kind of city council budgeted but >> and those would be legal notices specifically for posting for our council meetings. >> Okay. >> And work sessions. >> Was an LMC at the last budget meeting though for a different department?
>> It was. >> So is it being split? Is it like is it actually 1,800 or 18,000 split in two? >> No, that was all budgeted in here. That was just part of my uh when we were running through those changes by department. I just brought that up
specifically because that was the reason for the change for council from last year. >> So it still was just that 9,000. We just covered it even though we didn't go through the council department at the last meeting.
>> So then the total fee is over 9,000. >> It is that 9,000. >> 9,000. >> Yes. >> Can we put that under a different category? Yeah, it's just hard when you see like the the city council compensation or the the budget at
35,000, but most of that isn't even necessarily city council cost related. So, I don't know if there's any I don't want to make you guys do unnecessary work, but I guess the question there is is where would you like to see that or where do
you think that that would fit in better? I'm guessing that's kind of why it's fallen under council because it's a citywide item that doesn't necessarily have a specific department that it falls within. >> Okay. >> Under administration. >> Administration. >> Yeah. >> You would think.
>> I mean, I think you guys use them a heck of a lot more than we do. I mean, I go to the LMC meetings, but I've I think I've only reached out to them twice myself. Usually, city staff is the one that reaches out. I mean, it's not a a deal breaker at the end of the world, but I think it's just to be transparent
on what city council actually costs. Maybe we can come back to this. I don't know. >> Make note of it and see. >> And Jeff and Steve might have different ideas on that. I I don't know. And also just to make sure we're not getting double ch not double budgeted for it in each in this category and whatever other
category the LMC was before. >> Unless we have I mean there's no other access I know other than public access. That's all I ever use when I go to League of Minnesota cities to look anything up. I mean almost everything is
>> on their site is open to the public. So >> well you also >> I'm not sure what benefits above and beyond that us as council members get >> all their legal assistance and any of their research assistance is also available to council
>> and I have I have asked a couple questions via email to them in the past but >> so this includes some attorney fees of or legal counsel >> that would include that y >> which in the last meeting you use it or
not. You don't pay per time. It's just a one however they calculate the membership based off city size, right? Population. >> Yeah, I think >> and we do job advertisements again citywide. Um, so I'm guessing it's just conglomerated together, but definitely
probably some departments use it more than others. Okay. So, I see there that there's a 5.3 for 5.35% uh change. Is there anything there that specifically sticks out that was changed
a lot? I mean, you have the $110 family and medical leave, which will probably go away off of there. Uh the legal notices and publishing, I guess that one >> significantly higher >> increased. Yep. just kind of based on historically 2024 actuals, we came in
around $3,700. So, I figured that we better bump that up from the $1,700 that was budgeted for 25. And then the other increase there is the $800 increase to the League of Minnesota City's dues. >> Yeah, 2024 we had a lot of changes that
this group made for positive things. So, I'm not surprised by that the cost on that year. Okay. Okay. >> Yep. >> And then going on to elections. So for elections, we don't have any um
elections slated for 2026. So you see that large reduction because that's coming off of having the special election uh for the primary and the the election for 2025. >> So there's no election cost. I mean, we have two council seats up.
>> Yep. But it's not in this category because it's just covered with something else or the county covers all of it or how does that work? >> Well, it goes back to Yeah, we are just like on our regular schedule if you look back uh we have elections but nothing where it's just solely city election.
>> Sure. >> It'll be part of the larger election. >> Got it. >> Yeah. So with 2026, we basically matched up expenses for that to kind of reflect what we had in 2022 since it'll be a similar non-presidential offyear election.
>> Okay. >> Okay. And then moving on to admin finance. >> What is the wages and salary? Oh, is that the next CA category >> for under elections? Yeah, >> that is for our judges.
>> Oh, okay. Can we u mark that out as you know election judges or is that or is this whole subcategory just >> it's coded the same way? They actually are um the pay codes the same. So we if
we named it something I mean all of the payroll that comes out under that fund or 100 expense line is the same. name. I mean, I don't know. If we add it to one, is that going to affect it? >> Could we just change could we just
change the name to wages and salaries election election or judges or >> Yeah, I can just add a dash after that and put election judges just so it's a little clear through this document. >> Sounds good. And that is one thing to clarify then
too, just so you're aware, is the wages of city staff that work elections are not calculated into the elections category. >> Okay. >> At all. That they are still in their appropriate department. >> Sure. >> Any other questions on elections?
>> Okay, admin. So, we have our wages and salaries, $431 and $800. Part-time salary and wages. This would be our admin intern assistant. That's the same one position,
but sometimes it has different titles at 5200. >> Is that usually only in the summer? >> Yes. >> Okay. Is there a reason for that? Just easier to find younger folks to work in the summer or >> it's our busiest time. So when we have the highest volume of calls coming in for permits and
>> okay >> um >> paying for uh all the construction projects going on, they help answer phones. They take the front cubicle so they can help customers up front, do a lot of the phone load, take payments >> and what's that?
>> And do events like the mayor's lunch and stuff like that. But yeah, it definitely is to alleviate workload of staff during the busiest time of the year. >> Got it. Okay. For contracted services, we have our codification maintenance fee that is for
our city code through general code. And then we have city code updates. And this is a breakdown percentage uh that gets allocated out to different departments at 1,800 that affects the admin department for insurance.
Sorry, my computer is being silly. for insurance, um, unemployment, workers comp, those numbers are there. And then we have that paid family medical leave at $1,90023.
Is it still working? >> Okay, thank you. Then for office supplies, we have a total of 5,300 duplicating and copying supplies. So, we do lease our copier at 4,900. For paper
and supplies, 700. And then you see the um portions coming from EDA parks playing zoing building uh offsetting that cost. They they pay an allocation for computer supplies. We don't have anything in there because we do the fund 614 that we'll talk about technology
later. Training and instruction city clerk training 1,350. General HR training 1,250. ICMA for administrator Wood is 2,800. MCMA for wood, 1200, League of Minnesota
Conference 950, League of Minnesota Conference for two department heads, which we offset which department heads go if they go. We don't go every year to that uh training, but sometimes we do. And then MNGFOA conference, it's a fine director at 675.
uh for the assistant finance director 675 general admin training under 800 general finance department training at a th00and and CPA training for 500 >> Nick do you see a value in have you ever done trainings like that uh in your previous work with the finance
department training or the CPA training? Um, yeah. So, with the finance department training, that would kind of be more for the other staff to kind of keep them up to date on any changes either in accounting rules or to help them get a better understanding of areas maybe that they haven't worked in to
kind of expand what they're able to work on. And then with the CPA uh trainings, that's just to kind of stay up to date on credits and kind of um keep knowledge of what's going on and what's happening so that we're ready for
new changes or any sort of changes in the markets and environments there, too. >> You think there's $1,500 of value there? >> Um kind of depends on what updates we're going to have. It's kind of a year-to-year thing. It's not every year
that we're going to need that $1,500, but we don't always necessarily know where things are going to go this far in advance. So, it's nice to have that money available if we do need to attend those trainings. >> So, if there's a lot of changes in in rules and regulations, it might be something that would be done. If there
isn't, it might be skipped. >> Yep. And same thing kind of too, if there's any sort of staff turnover, we're going to need to do some training to get our new people up to speed, too. So just allowing us to kind of have that flexibility if there's any change in positionings or roles and all that.
>> Okay. And Miss Wood, the ICMA conference, the MCMA conference, and the league conference. Uh do you think that the especially the ICMA the value at $2,800 is there for that one? >> I don't go to that every year, but I do think that the years that I I do go, it
depends on what's on the agenda and availability. Obviously, workload's too high. I not always able to attend, but I would say yes, it's important to stay up on uh whether it's regulation changes um or just being able to manage your team
better, whether it's communication, HR things, um general legal things. It's a very wide scope to be well-rounded as an administrator or manager that I would say yes. Okay.
>> You guys have any questions on those? >> No, I'm I'm hoping they can get all that training done. I'm hoping we don't have to make any serious cuts later. I mean, we have a lot of things that are unknowns right now. We have negotiations
going on with two different unions. We'll just have to see how everything falls. Is that that budgeted amount is that including wages or is that just for the like the training and the and the like accommodations >> is training and accommodations food in
there? Most trainings include food, but some don't. This is kind of on that. You don't know until you get the training registration exactly what is all entailing, but it's a generalized number. Okay. But yeah, does not include wages. >> Okay.
All right. >> With the contracted services, why is it so uh is there like a four-year cycle to it or what's what determines contracted services? Because uh 21 actual was 38.50 50 and
then there was 1,500,600,500 and it's budgeted for 2,800 for >> it's like the fifth line down. >> Okay. The cotification there >> um
>> there's two combined ones into contracted services. Yeah. >> Yep. So the codification maintenance fee is for an annual fee to have general code manage our city code book online. uh that's 99.95 flat fee. The 1,800 um which is a percentage of a larger
number. That amount of money is so every time we change an ordinance to have that ordinance codified into city code um which is what you see on the website it costs money. We typically stack them up and codify a few like usually it's six
or so together. Um and so that number is there just in case depending on es and flows depending on how many ordinances we pass. If we pass very few, uh, that number is low. We only pay for the pages that we codify. It's p per page. If we
change a lot of ordinances, like last year, I believe we had 24 city code changes. We pay for all those per page. >> And who who does that go to? Is that's like a contractor? >> It's general code. So, there's probably three main uh city code codifiers and we
go with general code. That's not something that can be done in house. >> No. >> Well, I can't say no. If we had a potentially a software, maybe it's possible, but your alternative is to go and create have a PDF. That is your That's the
alternative is a PDF. >> Have we ever talked about getting the software to do it ourselves? Is that something that would be worth the savings of? I mean, if you're talking 1,800 is only 30% of that. That's $6,000 a year that we're paying just in city code updates. Would the software and the
time to do it ourselves be cheaper? >> We'd have to look into it. I I mean, I'm just kind of guessing that there's something out there that would help us. I don't know. We used to have P we currently have a PDF versions for our zoning. The problem that we have with that and that's actually budgeted for
2025 to codify that code is because you are relying on staff to make a change and remember and make sure that that was the latest and greatest as you upload that PDF and the zoning code I believe is over 200 and some pages. So making sure that you get every page up
updated correctly, your table of contents updated correctly, it can be done but it is a lot of staff time. >> Okay. and and we are guaranteed not to have errors. We go through the codifiers. If there is an error that we find, Jaden checks things. Uh we don't pay for them to fix that. And then it's
also searchable. >> If you go onto our city code through our website, it brings you, if you look at the subject line in your URL line, it actually brings you to code 360. You actually leave the city of ice website. You may not notice it, but if you look at your address bar, you do. And that is
so it's a it's a searchable code. >> Okay. That's a big benefit on its own then. >> Yeah. >> Okay. >> And note for the record that council member Holgen showed up at 5:21 p.m. >> Did that answer your question?
>> Okay. >> So, what what went up there as far as budget just uh just because we've been changing more and getting more code codified? >> Yeah. I think when I don't know what we did I want to say it was 18 if I for
2024 but I mean we used to have years where we had six ordinance changes so it we just brought it up for changes. >> Okay. I don't know that we're going to have that many this year. I think we've we've changed most of the the stuff that was
>> not advantageous to businesses and homeowners. I think we're pretty good, but I would be okay with knocking that down to 2,000 bucks personally. >> Yeah. So, we didn't raise it from 25 to 26, but we did raise it $700. A little
over 700. Um, no, sorry, that's your date. A thousand. We raised it a little over a thousand from 24 to 25. >> I mean, is there anything in in city code that you guys aren't happy with? I mean, we've done so many changes and made so many things better for
everybody. >> You know, if we're going to we could take the approach if we want to change something, unless it's an absolute necessity, if we see some things or have some concerns from the citizens, maybe we just do it once, >> try to, you know, plan it all in a
one-mon period. And then I think that would be a cost savings instead of doing one every 3 months depending on the timing like we're doing last time, >> right? >> Yeah. I would I would be okay with >> putting that to $2,000. >> Thoughts?
>> Yeah, I'm good with that. I think we'll be fine. >> Okay. So, the total for contracted services will go to 2,000 and taking out that 795 out of the city code update. >> Sure. >> Per se, but that's a percentage. So Nick
will look at how that affects the other departments and the portion that they pay. So >> I think we'll be all right. I think throughout the whole city we're not going to have as many ordinance changes that I just don't see it happening. So I think we'll be all right taking that out all of them
>> personally. >> So would you like to see the total then for that be 2,000 to be spread across those departments? That's what you're looking for. Well, percentage-wise, say if we take out $800 out of city code update, that's going to take out roughly $1,600 total
out of the other two. So, just take out an equal amount. >> Okay. >> I I think that'd be more than safe. >> Okay. >> Well, and what we can do too is if we Jaden can monitor where we're at with cost because it goes per page. So, some
of those smaller ordinances don't cost as much as like a larger one that affects 12 pages, a six page one, you know. So, it does depend on what um potentially the chapters are changing, >> but if she gets towards, you know, we get midway through the year, maybe she provides an update to council and says,
you know, we are out of funds for codifying. Therefore, >> there could be some discrepancies of what we passed at council to what people see on our website until the first of the year. You know, I mean, >> that could be worst case scenario. >> Yeah. I don't think we'll even be close. So, I think it'll be fine.
>> Sounds good. >> Thank you. >> Good question, George. >> So, then going down to general supplies, we have 300 budgeted. Professional services are broke down amongst city attorney at 40,000. Safety training, a
percentage to this department would be 160. Mediation arbitration, we put in 5,000. It's usually always there as a placeholder, but it can we don't usually expend that. Um,
oh, and that's it for that department there. So, a total of 45,160 in that professional services. >> So, with the city attorney, are we expecting some sort of something to happen? I know this year is the union negotiations and this year we'll spend more. Um, but I don't there's no union
negotiations next year, are there? So, I'm a little curious. The only thing would be is if if the contracts don't get settled this year, they could roll over into the next year. But no, we don't have any contract. All of them fall within this year. >> They expire on December 31st.
>> Yeah. If you look at, you know, 24 actual, 23 actual, 22. If you look at the average there, you're probably around 20 25,000 for that whole category, not the 45,000. So, I would feel more comfortable with
that at around 35,000. overall. >> Yeah. And I think mo I mean the attorney fee >> 21 actual though would be wrench in that. >> Yeah. That but yeah as an aggregate the average is around 25,000
but I don't know if 21 we did what was 21. Do you know what happened in 21 that caused that spike? >> I'm going to assume it's a personnel issue. >> Okay. without looking into it further. I'm
sure it was a personnel issue. >> Do we have the numbers for 2020, 2019, 2018? As a curiosity, if you could get those, Nick, because to me that 21 looks like an anomaly year. 2019 actual was 75,000. 2018 actual was
32,000. 2017 actual was 37,000. Okay. And that's for the professional services subcategory or the whole category. >> Yep. That's for everything. >> Okay. >> One thing I would like to note though is in 2019 when I took over as city
administrator, we actually did not have the city attorney attending meetings. >> Prior to that, the city attorney attended every city council meeting and >> committee meeting. >> I do remember that. Yeah, good point. That's a >> So there that's a big cost there.
Can I ask what the attorney's hourly is? >> 190. >> It depends if it's a labor attorney or an associate, like what level if you have, you know, depending on who you have. Um because I just looked it up today. I do know that our labor attorney is 190 an hour.
>> Okay. >> But associates are less. I think 135 is what the associates are. >> And I I don't know how much LMC attorney stuff we can get. Is there any chance that LMC does attorney stuff with
negotiations and or any of these things that we use that we already pay for the city attorney for that LMC could just help us with? >> I'm not aware of that. They do have legal help, but if when it comes to things that are specific to your city, like a personnel issue, they'll usually
use a caveat. Make sure you discuss with your city attorney this is just a recommendation >> because they can't be held liable. you know, they're not working for us per se as in this specific instance, but they do give good general help. >> Okay. >> Um I do think though when people
contract with uh Flity and Hood and use is it GCMC, the Greater Minnesota Coalition, they get legal assistance from Flity and Hood that are they are the attorneys and kind of work to help those smaller cities, but I'm not aware.
Do you have anything else to add to that? for union help. I've never I have not heard of that. >> Yeah, for union help, um they're always going to tell you to go to your city attorney. If you contact the LMC for just general legal questions, like,
>> hey, we want to host elections and have them start at 11:00, is that okay? They're going to be like, no. >> Okay. >> Um but if it's like, hey, can you help us with union negotiations? They're going to say, you need to contact your city attorney. >> Sure. >> Like they help you with legal things, but they kind of keep it service level. >> Okay. I'm just wondering if you know if
we're duplicating our services with paying for the LMC and the what was the other one you said GCMA or >> um Greater Minnesota Coalition. Can't remember exactly what that is, but we don't um we don't pay dues to them. So, we are not a part of them. We had tried
at one point we we actually did not continue on with them because the cost after that first year was quite a bit of money. So, we did not continue with them a few years back. Um, the other thing though when it comes to union negotiations, it's up to the council to determine if the legal aside from
mediation arbitration, I'm I don't want to speak on behalf of that, but for our labor negotiation and our strategies that we do um for discussing back and forth, there's not a requirement to have an attorney present. There's been many contracts that I've
negotiated that there was not an attorney. It was just myself and Katie and the other side with the union. So that's up to council. >> Okay. I think with I mean with LMC I think that's such a valuable service and we pay for it. I I would like to see us
spend less on the city attorney and use that more as much as we can. Uh so maybe that could help keep the cost down too. >> I just make a note and revisit this one when it comes time to making final cuts. >> Um okay. >> I'm going to need at least another
probably two three hours of attorney time. I think I only used one or two. I'm not sure. I didn't ask him any questions. He just looked over a few things. Um, >> this is for 2026 >> over next year. >> Yeah, this is the budget for next year. So, and we don't have any union
negotiations next year. So, where's the I I'm just wondering. I think we're >> shooting over by 10,000 bucks or so there. I mean, there could be it could continue into next year, but >> or it could be a one-year contract. >> Is that Yeah, I guess that's something that we probably shouldn't even talk
about. Yeah, usually it's a personnel issue or um a lawsuit. >> Sure. >> That's where that's going to typically. >> Okay. I would like maybe just $40,000 would be the where I'd like to see it. Well, but it's up to you guys.
Jeff, Nick, any input on that item? >> I'm okay with 40. >> Nick, >> I think just because it's there doesn't mean mean we need to spend it. We could always defer to consulting LMC before we go to the attorney to try and reduce how
much it's used. >> It's easier to save money though when it's not budgeted for because then, you know, I don't have that in the budget. I'm going to have to get creative versus if it's there, you know, usually just spent if that makes sense. That's kind of my my theory with all this tax stuff. you know, they always say, "Well, it's
not our city staff, but in general, people say, well, it's budgeted for. Let's just spend it." You know, and I think that's where you get in that that hole where taxpayers are getting hit and hit and hit. So, >> we could pass something to uh make that the
the established order like consult LMC first and then go to city attorney. >> I think you're safe looking at all these past years. I mean, we've way overbudget for attorney almost every year. Um, and between what we budgeted and what we
actually spent was considerably different. >> Yeah. We've always spent less. >> Way less. >> Yeah. >> So, what were you thinking? 35. >> Oh, I originally said 35, but I think 40 will be safe. >> What?
>> I think 35 is going too low. >> Yeah, I think 40 is probably safe. It's only $5,000 less, but we haven't had the last year we were over 40 was 2021. >> Let's go with 40. >> Okay. So, we will reduce the city
attorney light item by $5,000. >> Okay, sounds good. And I think you guys you guys are smart and you can LMC is a good resource. So, I have faith in y'all. >> I do play an attorney pretty well. I know
>> I it's only because I don't delete any email. I have like 60,000 emails because I have to go I go back and because questions come back up again and then I don't ask them. I can just like oh in 2021 I have the answer from that. Okay, going on to the next category is audit
and accounting services. So we have a breakdown that um affects the admin of 31,000. Let's see is that oh we have a credit. So 31,925 as the percentage that get gets allocated to admin. Um agreed
upon ser procedures is 5,000 and then a credit that comes back from those other departments as their portion of paying the auditing and accounting services for an final number of 13,800 for engineering fees. We typically don't have any in admin that gets coded to the
appropriate department whether it's water, sewer, planning. That's why you don't see a number there. technology anti-PAM software GS GIS mapping percentage civic ready percentage packets management software white bear IT solutions that's our tech consultant
laser fee revises a website and Cassell annual fee these categories have been uh cleaned up from the last budget work session so Nick was um went in and looked at the percentages the amounts and also the titles of them to make sure it was clear so that category of
technology is 10,920 20. >> So with the anti-PAM software, um that's is that a percentage as well cuz I I think that we had anti-PAM in other departments too. I'm just wondering if what we use and and how
much the actual yearly cost is and if there's a different option for that. Nick would be maybe the guy that would Nick Peterson might know more on that stuff. That is not a percentage. That's two fees along with an internet uh base fee
basically. So the base fee per year is 300 per fee and there's two fees that are charged to admin. >> So it's $600 total in anti-PAM software. one for admin and what's the other one for? >> Uh, those are both for admin. PD will also have two base fees of $300. So,
they'll also have a $600 line item there, too. >> Okay. So, we're paying $1,200 a year for the basically the two departments to have anti-PAM. >> There's other anti-PAM lines as well. >> Yeah, there's some in street, some in water, some in sewer, some in storm
sewer, and some in liquor. >> Okay. >> They're just not allocated out because they come through on different bills. Generally when we see that breakdown in percentage that's because we are getting one bill in total for all this versus with this we're getting separate invoices for the different areas.
>> Is is there a cheaper solution that have we ever really looked into that or we've have we always had the same I know we've never talked about this particular line item. >> I have not I have not personally gone through that. We've used our IT consultant to give us his recommendation.
>> Okay. Same with like firewall and uh server information goes through him. >> Sure. Yeah, I think firewall and and server information are more important. Anti-PAM software, there's quite a few that that are out there that I think we could get significantly cheaper that are just as effective, but I don't know how
big our network is, so I don't know what that usually costs. Nick, do you have any input on that one? Peterson? >> No, but I have a quick question. So, for example, account number 305 and it has
seven or eight line items. Um, if one line item ends up spending more and another one less, can it get does it get shuffled? Can it be shuffled or do you have to spend per line item and you can't go over? >> So, historically in our city, we tried
to stay very close within the line item specifically. That's not typically done in general or governmental accounting. Um, usually it's the overall budget, not even by 305. >> But in Sani, we do try to stay really true to the line item. So, it's very clear
>> and that that's why you see us coming to council with a budget amendment. We're asking sometimes to spend money from this area into this area even though it's within the same department. So, it's very transparent of exactly what we're spending. So just to clarify, so
305 if you needed more money for revise, but you didn't spend as much in civic re one of the other line items, you would have to ask permission from council to move it or you could just move it yourself as long as it's under
that. >> It depends how much it is up to a thousand. If it's over a thousand, we would come to council, >> okay, >> and say that we're over um we're requesting to spend more in this line item. >> And that doesn't happen very often. >> Once once in a while, something
extravagant or weird will happen. >> I I wasn't worried about line item. What I wanted to I wanted to make sure they had flexibility to be able to, you know, use this money. If we're budgeting X amount for account 305, they can use it as needed. and this is their projections
of what they needed for, but if they want to juggle it around, I want to make sure it was okay. >> If it's a small amount, right, >> I would say we have that flexibility, >> but otherwise we come back to council. >> Okay. >> Nick Peterson, did you have any input on
the anti-PAM software discussion? Uh, not readily, but I can talk to the IT people about like one solution for all departments or if there are some competitive offerings that would drive that down. >> Okay. Yeah, I think that would be good because if it's
>> I also like to talk to him too about the uh the internet situation with all the different buildings having their own redundant thing if we can do >> like a a wireless internet that's multi-sight to not have that be happening.
>> Sure. Yeah. That seems like there is a lot of redundancies almost like having separate phone accounts when you could merge them all into one and save money. So, and maybe that's just, you know, over the years it's been easier when you add a department, add a building, you just add a new line and it eventually you got to think about combining
everything if you can. Yes, that'd be a good thing for you to look into and maybe come back next budget meeting or sometime around that. >> Okay. >> Yeah. If Council Member Peterson, if you want to work with uh Katie, she can help you get connected. It's a different
person than than you met with before. um and try to get someone scheduled. >> Okay. >> Okay. And the WB IT solutions 15%. So that's >> that that's that person. >> Yeah. So that's roughly 42,000 a year that we're paying them. I think we talked about that in the last meeting
that that was the best price we're going to get. And is that uh is that just a flat rate no matter how many questions we have? >> Yes, he is charging us a flat rate. He does uh you'll see sometimes his invoices fluctuate and that's because if he purchases for example um a new
firewall because ours died or something or server died, he will purchase that and then pass that cost on to us. So that's why sometimes his invoices fluctuate, but for his actual services it is a flat rate. >> Do you know how many hours a year if you
had any guess that they put in? Oh, >> too hard. >> I We'd almost have to ask him because each department head, so if Travis, >> the chief contacts him to work on PD, I may not know he was over there and he could spend all day fixing something. I
that would be hard for me to guess. >> Okay. You guys all feel that this is a good fair price. You're happy with the service. >> Well, we did go out for an RFP just a couple years ago to ensure we were, which most did not give a flat rate. Um but yeah, he was very low compared to
the next person. >> And the service is good. >> Yeah, I think it's fairly good. I think when you have a large company and they have 20 people, you get some pretty fast service. He is, you know, one person. So
sometimes you do have to wait. But I do think that we get good customer service for what we're paying for 100%. >> Okay. And then with uh the communications, the Verizon, the 8.8% or $1,800, man. There's We have a lot of Verizon accounts and a lot of money's paid out
to them. I >> So those are those are all the cell phones or iPads, >> right? >> And hotspots for PD. Well, not in this one, but that's where you see Verizon in a lot of different departments.
>> And is I I assume they get give us a bundle value on all those accounts. I mean that's >> and on almost all of the lines we pay a public services um so we get a discount because of public safety discount. Yep. We get a government discount um as well
as a safety discount. >> I haven't noted for the record that at 5:44 Council Member Lundine arrived. All right. Take it away, Josie. >> Okay, so moving on to postage. Um, we have some mailing and there is still a
small amount in there for the Iantian. We used to have a lot more in there um but not very much anymore. And then that is upon request if someone wanted to have it sent to them. Typically that doesn't happen. We have our PO box fee at of 150, postage at 880,
and um just a number that we don't know necessarily when we have to do certified letters, but if we do a project and there's an assessment and something sometimes they have to go certified, we put in a number there. Overall for 1425, >> what is the postage 1400?
What's the the We just estimate we're going to send out 1400. Is that just a total estimate or is that based on something? There's 2700 households in ice. So, I'm just wondering where the 1400 number comes from. And also, the postal service has increased their price. >> Yeah.
>> 5 cents. >> Yep. Stamps are going up. Uh we do have a I don't We do pay less fee than like a general stamp. Um, I think we get a discount there, but I don't know where that number I think it's just >> if we were to send out that many letters
because utility billing gets factored in for to those enterprise funds, but I'm not sure going on for auto expense. So, city hall vehicle, we budget 500. >> So, that one I have a question. What is
that for? Just fuel. Uh, it would be fuel. It would be um, let's see. Yeah, actually I think it's probably just fuel, right? >> Well, looking at I think we could knock that down to like 200. There was one year you spent four bucks,
>> $4, $30, $98. >> We'd have to spend more than $4 on any given year. However, every time you drive the vehicle, it is expensed of where you drive for that vehicle. So, it's possible that some of the other costs
for that get sent out to those departments, too. But, >> we'll maybe come back with more clarification on that one. >> That's kind of strange. It looks like they up the budget to 524 and every year
prior was >> double digit. So, you know, all of a sudden went to >> Well, that could have been just how things were coded before and perhaps Mike looked at that and was like, "Well, they weren't being coded correctly." Is possible, too. >> Okay. Come back.
>> I don't believe that that's any repairs for the vehicles, but we'll double check for that one. >> Okay, sounds good. All right, next page for legal notices for publishing 250.
Uh general liability insurance 7,30. And then yeah, we don't have anything under this 404 for equipment for repairs. So I'm going to guess that perhaps that that go into the other car one, but we'll for
sure find out. Uh so then moving down to dues and subscriptions, we have the Minnesota citycount because that's the title of it. Management Association at 190, Minnesota Clerks and Finance Officers Association at 50, Sherm Membership 230, Sherpa 175,
ICMA 1,200, International Institute of Municipal Clerks 195, Minnesota GFOA 140, Minnesota Society of CPAs 280, AICPA 285, and the Minnesota Board of Accountancy 100.
I would like to know what we get from each of those for being subscribed. I know there's a lot of programs and associations that go around and ask for money and I'm just wondering what we actually get for that $3,000 every year from those. So
for the Minnesota County Manager Association, MCMA, they send out a lot of training information. Uh they also do um that would be for my my position anything from kind of similar to what I said before
for the ICMA training but it's local so it's going to be things that are affecting you you here in Minnesota. Here's how you're dealing with this issue. Um they also do have a um a legal person to help a little bit. Um,
probably the best benefit from that organization is that well they do that training and you do get a discount to go to that training but or the conference I mean but really is having people that you can reach out to that aren't just your local cities. So if you go to some of their they have two meetings per year
which I don't always go actually I usually don't go to those but I've been to a couple of them and you can find people who are willing to help you. So then you aren't contacting the attorney. You're finding people who have gone through um something that you've gone through, whether it's annexation or some
kind of big thing that you typically don't do on a year-to-year, and you can use them for assistance. They'll share documents back and forth. So it really is a community of the leaders for that one. >> So it sounds like that one might be a
better value than the $2,800. >> So the 2,800 ICMA is a conference. uh this one for MA200 which I don't get as much and I don't usually read very much that comes from ICMA to
be perfectly honest but the conference if you don't aren't a member the conference is $1,000 more. So really the membership is like 200 if you go to the conference. >> So how often would you say you go to that conference? every other year or
roughly on average. >> Um there's been two years in a row that I didn't go and then I went last year. I didn't go the two years before there then. So it all depends. >> So you gone one year out of five?
>> No, I've probably gone what? Two or three out of five. >> Okay. Maybe the maybe the $1,200 every year expense could
be removed and we if you need to go to the conference, you spend an extra,000 bucks and you're still 200 bucks ahead even if you go. But if you don't go, then you're saving 1,200 bucks a year. Unless you think there's a a big value of the $1,200 subscription for the MMA
per year, other than the $1,000 potential savings, >> I say that's the biggest savings. Um, trying to think whatever what else I use them for. They do have an ethics board and
sometimes you can run ethics questions through them. That's probably the only other thing that I've used for whether it's ethics um of a council member or just in the profession. That's probably the other thing I've used him for. if you attend
>> Minnesota cities be the best outlet for something like that, >> right? >> Well, when you're part of the MCMA, you've you're agreeing that I I am a professional administrator manager. Doesn't matter that title is interchangeable, per se.
And you're saying that in my role, like if you go in my office, I have a an oath of eth ethics on my board and you're saying that I'm a leader who is going to be abiding by these are the
standards. You don't like what I say or you know that I'm going to be ethical. This is the professionalism that I'm holding. So, >> yeah, I think the the MCMA for $190 a year, it sounds like you get a lot of value out of that, but the you'd said
basically we're a member of that $1,200 a year to get the $1,000 a year savings on the training if you go. I I think we should just if you want to go to the training, we pay the extra $1,000. But if you're going, you know, save 50% of the time, you're you're saving, you
know, $2,400 to pay out 1,000. So you're saving an extra 1,400 bucks every two years if we're not a member of that. But you still go to the trainings. >> Yeah. >> If I don't read the newsletter that they send out and the magazines that they send out. I mean, they do have good information in them, too,
>> but they also are not necessarily regional just to Minnesota. >> Sure. Yeah. Yeah, I think the M the MCMA provides you more value based on what I hear because it's local. But
what are you guys' thoughts on that one? It's a pretty big expense every year. 1,200 bucks. >> Math math checks out. If she goes half the time, it's 1,400 saves. >> Can anybody anybody else besides just you >> to go to that training?
>> Yes. like >> it's in my contract to go. It's not anyone else's contract. >> I get that. But for, you know, having another person that's just as knowledgeable >> and some of the job duties. >> Well, I think that you can get a lot of
out of every training to, you know, I mean, I've never gone to any of the trainings at MA. I'm like, well, that was a waste of time. I mean, they they have a lot of money that they put into, you know, MCMA is going to pay because I was on the board to help with their conference. you you're paying, you know,
$5,000 for a speaker to come talk to the Minnesota group. ICMA is paying 50 80,000 to get you people who are like the top-notch. I mean, it's it's nationwide. People come from all over the nation to go to that. Um, but I
think that if I wasn't going to go and I had somebody else like especially I mean someone like you know Katie who fills in for me a lot if I'm gone uh if I had an assistant city administrator absolutely there would be benefit there. I would hope that and you know I hope
nothing happens to you but something could happen and it'd be nice to have staff that knows more of your job duties so that we're kind of covered and then we don't have to rely on an outside agency to help fill some of those job duties. So that's why I guess where I see there's a whole lot of potential not
just for our city administrator but other staff to go get some of this training too. But they do get >> to that to that point. I will say while there's a lot of great redundancy that we have in me covering for other people, there is very little redundancy in mine.
>> And I think that's we should try to cover our butts a little bit on that aspect. >> But do you think the MMA membership at $1,200 a year really provides that? Well, I don't >> that the training might itself, but does the membership >> I don't think you can fully justify
putting staff on, you know, 10 minutes to be like, is this justified? >> I don't think they have enough time to really prepare and think everything through. >> And for $1,200, I think >> I just leave it in there.
>> Just like on >> you're good. I think if if Josie can't go, I think if Katie is willing to fill that, I think that then we have somebody going every year >> and it keeps everything up to speed. I
$1,200. I'll be honest with you, that's spitting in a a cup. You know, there's other more money spent that's a lot more than $1,200. 1,200 is is interest in a week.
>> So I don't that $1,200 you're going to split hairs over that. That's we're really trying to dig too deep into things. And I think if if we if we left it in there, we'd make the policy that somebody goes from the city, either be, you know, Josie, Katie, or
even Stephanie or somebody else to help if you know, like Josie's got something coming up. she's not going to be here for a few weeks. So, you know, they have that extra training where they're not bothering her because I know she's not going to be want bothered for at least a
week after that. So, I trust me, my wife went through it. I know. Um, so it would help in longevity. Then it also sets up somebody like for Katie when something Josie decides that I'm done.
I'm retiring. I'm quitting. I'm moving on. they move out of state, we have somebody that can fill in that role to take that admin position. >> Yeah. And I'm not saying that the training is not valuable, but I don't know if the membership is the valuable part. >> But then you're going to be spending
that more than $1,000 a year >> if you go. Well, >> and if they went, that 1,200 is going to save that big difference. >> Even if you go, you're still spending $200 a year for the membership, which she's not using other than getting the $1,000 discount. So even if you go,
you're still 200 bucks ahead by cutting it. >> I wouldn't say I'm not using anything. I mean, in my spare time, I do take their magazines home and I mean, there is they do have like case studies and things like that. I mean, you are learning things. >> Um,
>> there's more to it than just less positions, I could utilize more things, but I'm just being perfectly honest. In this last year, I have I've used it very little. >> And I see a lot of these bigger savings on the fire side. I don't know a whole lot when it comes to staff in some of
these conferences, but on the fire side, the only conferences that you go to, you don't think you're getting anything out of it. But we came up uh before it was real popular was the duty crew system that saved tens of thousands of dollars every single year. But you don't know
some of this stuff unless you're going to these conferences or you're flipping through the books because there's new systems that are used around the country that might not get up here right away. And a lot of the other departments might not see value in it. But if you are going to these conferences and a part of these memberships, it does save
considerable tax dollars every once in a while. >> Okay. >> And I just don't like I said, $1,200 is just scratching the surface. I mean that's you're splitting hairs over 1,200 when you got 12,000 that you could be really looking at. And that 12,000 is going to be a lot bigger deficit than
that is. >> I would I'd like to see uh dues and subscriptions and training would be a good a better description. And I think it'd be better for them to decide what to do with that money each
year than than us look at it because training can change year to year and midyear you may want to do something different and maybe not line item it just unless it's state statute you have to um and just give them a a training and
subscription. Well, training training and instructions is on the two pages prior and that's all laid out. >> So, it does make sense with them being separate. >> Yeah, these are the annual dues and >> so this this this is just the dues to be a part of it >> part of the organization. >> Okay. And that's where I think there's a
lot of organizations that collect these dues but don't really provide but >> but a lot of discussion in Katie's um for HR which you have to stay in the know or you will be doing things illegally unintentionally. >> Lots of free webinars come from
conferences too. Again has them. I don't watch them but it's a time issue for me. I just haven't don't have the time necessarily to dedicate to them. But I know Katie's she could speak on behalf of herself, but like things that with this paid family medical leave, I mean, she's had to really be
well verssed in that the um what's that? >> Earn sick and safe time that Yeah. >> has tea time. I mean, like they keep changing the legislation. >> They keep changing. Um I've done a lot of cannabis um thing. I mean, so you're always having to keep your eye on that. And when you have an organization that
can say here's what's important to you and because you only have so many hours in the day, it is nice to have that be they tell you what you need to be aware of versus you having to seek it out because how would you know, right?
Okay. Are there any dues or sub subscriptions there, Josie? Uh that you think >> maybe aren't necessary? >> No, I think that we have um to keep people credentialed at their levels that they're at. I think they're all important.
>> Okay. >> Um the CPA one is new, but it's really important that Nick be able to keep that designation. Yep. >> The value that that provides. >> All right. All good discussion. Any other questions on those dues of subscriptions, guys?
>> No. >> All right. >> Um, then employee wellness is $800. Any questions on that? Otherwise, that will be it for >> What is that? >> What's that? >> What is employee wellness?
>> Employee wellness is something that started 2016, 2017. Um but that is a there's a policy on it that it is for uh Katie is in charge of that. Um anything from doing a
team building ex activity or um trainings that have to do with um mental health health or wellness or anything like that different challenges have done. we can pull that policy send that policy
out or it's in the policy manual as well but sometimes we use it sometimes you know we don't get as many activities put together for but it's it's employeewide for from HR so that can vary from year to year on
what exactly you're doing >> just a general okay >> all right >> okay And then uh the admin department in uh in general is up 1.37%. All right. And then we'll move to PD.
All right. Wages and salary are at 1 point almost 1.2 million. Part-time salary wages is 41,700. Full-time overtime, full-time employee overtime is broken down amongst the
categories that the officers are working. So, it's just in general overtime that can be from like what our current situation is being down an officer. Rodeo jubilee overtime is about $9,000. Training overtime 10,000. And then
attending special events that could be street dance. could be um other uh events within the city that require um police presence at 6,500. I did have a question
uh on the the rodeo overtime. Um Travis, do you know roughly what that costs for the rodeo section of it for overtime? >> Yeah, we did break that down. Um it is the m majority of that. >> Okay. >> I don't have the numbers in me but just
rough guess would be seven of the nine. >> Okay. >> Not more. >> Now I know um I have talked to some fire uh firefighters and they thought it might be fair for them to pay a portion
or all of that OT um for our police to be there. That's I think we've talked about that in the past, but I don't remember how that discussion went or if we've ever talked to them about that just because it is it is a burden on our officers. >> I think the discussion in the past at council was I came up with a number. It
went to council and council voted voted to donate those dollars to the rodeo association group. That was the last council discussion. So that's how that went. >> Okay. >> So I don't think there was any discussion with the rodeo association. It was council made the
motion and pass to donate whatever that number was because I had the number then and that's what this comes off of to donate that taxpayers money to the rodeo association. >> So question is that all just for rodeo or is part of that for the jubilee day?
>> Well, like I said, we had it broken down at that one. I don't have broken down, but it was a majority. I'm guessing around $7,000 was the rodeo in the 2000ish. And I don't I don't think the Jubilee Days I don't think that's a problem because that's not an organization that's really making money
versus >> for the parade, >> right? >> For that. >> Well, the rodeo just donated $50,000. So >> to the fire department. >> To the fire department. >> Yep. You got to remember that that that 50 grand that they donated to the fire department, >> right,
>> also comes off of what our contributions would be >> 20,000 >> not as a one to one because we're in the fire district. So, if we put in 100% of police cost, but we only get 40% of >> it back for >> 40% of 50,000 is what?
>> 20,000, >> right? >> How much is that? >> But, but how much money are the other townships from the fire? >> They're not paying nearly they're not paying near as much. But it doesn't matter. The math is the math is the math. So if it's 20 grand that's taken off of our budget going towards the fire
district, you are >> but we should >> $4,000 further ahead by allowing that $7,000. >> We should be 40% of $77,000, not 100% of $7,000, >> right? If if that's the the way you want to look at the math, that would it's just
uh like you know, Chief Myers just said, it's a you're taking $9,000 of taxpayer money and using that for the rodeo, which is good, but I think at the end of the day, people should decide how their money spent. We shouldn't decide how it's spent for them, >> if that makes sense.
>> The rodeo association is a completely separate than the fire district. So if they donated 9,000 towards a police wages, it wouldn't affect what we pay into the fire district at all. >> But the 50,000 that they gave the fire
district saved 50,000. 40% of 50,000 what we would have to contribute to the fire district, >> right? If they contribute 40 instead of 50 is what you're saying. >> Yeah. So, I mean, it's so they're >> they're saving us money in the long run
by doing it. And the relief association, the the rodeo association donates a lot more than just that $50,000 check throughout the year. >> I know. >> There's a lot more money going from that. >> So, when the fire department is in dire need of things, that rodeo association
ends up donating it to the fire district, which then isn't adding to our percentage of the district. I agree. >> So I I look at it as a wash at that point. It's it's saving us money in the long run for that rodeo.
>> Oh, it is absolutely >> And then second of all, you also got to remember they're not just going to the rodeo. They're going to the liquor store spending money. They're going to the gas stations. They're going to far reach saying Jimmy's Pizza. They're
people are spending money in the community, not just for that. So I look at it as it's a benefit to the community, not just a community of the city of ice. So I I to me I would I would say I'd leave it the way it is
because it is a lot more benefiting the city more than you think. >> Well, definitely it's a benefit. You know, there's no doubt about that. But the incentive of the city is supposed to cover 40% of all the fire department costs. I know it's a separate entity, but if we were to take 40%
that would be, you know, we should, if we're paying our fair portion, we would pay in $2,800 roughly for our portion of that. And then we would hope that the other part of the district would pay for the rest. And that's it's just a what's happening is City of Icenia taxpayers
are paying for overtime at $7,000 a year for that event. You divide that by 2500 households, that's $3 per household roughly, a little less. that that's costing people even if they decide not to go. But if you have everybody sharing that equally, aka the fire board or the
the rodeo station board paying for it, then it's everybody's getting the same benefit. Otherwise, there's an incentive issue there. >> It cost me $3 and I don't go to it. I could care less about the $3. I'm going to be totally honest with you. All right. >> If it comes push to come to shove and it's $3 a year, >> well, it's not going to come push to
shove. It's not going to cancel the event. I'm just saying is I guarantee you more people would say I don't care about that $3. >> If you have a hundred items that are each $3 and it starts to make a difference >> and that's the problem with government. >> I have more people I have more problem
with what I pay to that school district than I do paying the county and the city and I have nothing zero things to do with the school district. Nothing. I don't have grandkids. I don't have kids that go there. I haven't had anything to do with that school in over 20 plus
years. And that's a heck of a lot more than $3. >> That's fair. >> That's a third of my taxes. And my taxes increased in the last five years almost $3,000 a year. And majority of it is
going to that school district. >> But we can only control we can control here. >> That's right. But what I'm just saying is I would see that as a big tax cut to our residents if we could figure out that problem >> and that would save them a ton of money and they would not see anything that we
do in this council as a negative remark. >> Agreed. >> If you lose that ch portion of that tax base, a third of my taxes go to that school district and I have nothing to do with it. I haven't been up there in 25 years. haven't even walked into the school in
25 years. >> George, do you what do you think about the the overtime for the rodeo? Is that something that you think that we should cover or the fire board should cover >> or rodeo assa association, whatever it is. >> I mean, if we're going to take the approach we're donating the money and it
benefits the city by bringing people in, which is true. I can buy that. But if we're looking at 9,000 overtime, I guess it really comes down to is the police presence actually seeing an officer better than donating 5,000 and hiring
some security, which would be way cheaper. I I mean, I'm just that's what it would come down. >> I don't I don't think it's going to come down to no police or not. I think it's just that we would have get reimbured for the police presence. I think the police would still be there. Just part of that that discussion that you're on,
George, is the fact that when we have an influx of Jeff, you can probably correct me wrong. Was there five, six, 7,000 people? We had the time, right? >> That we can't just >> operate a status quo with our two officers on. We would not be doing our responsibility as a police department, right? Correct. Because our our town
just doubled on those two nights. So, we have to staff >> for that influx >> for police services. Not saying that we're doing security for them, but just because when you have that many people and that many that an event, you have to
have police staff for those circumstances. So, that's kind of the premise, not the security. Security security is a separate issue, >> right? >> Do you know if there are other cities that do these types of events? I mean, it's a it's a big event. It's not just a small little expense. Is are there other cities that do this and and bill back to
the the company or >> Yeah. I mean that's a standard way like I'm just thinking off top like the big one in Blaine. I can't think what that one is. The golf thing. >> Yep. Oh the the PG. >> Yeah. >> So >> yeah. >> No we can stick to the rodeo but there's also Jubilee and we give them a lot of
stuff that city staff time and everything. We're going to start billing them too. >> No >> because you want these events to make your town unique, >> right? And we are also about small government and keep staying out of, you know, private entities. But now you're saying, well, no, we want our money
back. >> Well, just because the overtimes associated with that, >> you get that money back donations and that directly lowers taxes for the fire side. And I think you guys are just going to >> I I agree with keeping it. It's okay. Let's just keep
>> You also got to remember the sheriff's department also has the same problem because they do send deputies that are working, riding horses, driving through town. They're doing the same thing. And I'm sure they're not going back to the fire district and saying, "Hey, I want money."
>> Fair enough. >> I've seen the sheriff's office use the rodeo as training for their new deputies for breathalyzers and things like that. So there's more benefit than than most people realize. And I just don't think you're going to treat the rodeo the same
as, you know, the Jubilees or any other nonprofit that's in town. Just because they're successful doesn't mean we should be nickel and diamond. Fair. >> We should be encouraging our nonprofits to be successful because there's not a whole lot of cities that have a huge event like ours. And one day it might
not be here. You never know. Things they're here then they're not. I don't know what's going to happen. >> I think we might have had the discussion last year. I think it >> it's a hard pill to swallow to spend that much money, but I think it's well worth it in a lot of different respects.
I mean, a lot of people from all over the >> state come to this event and >> maybe one of us one of them is a developer and never looked at a Sandy before and you know, so >> I don't think we're talking about stop. It's just that like all the the cities in the fire district are benefiting from
it, but we're the only ones as far as this line item is showing that are putting that expense towards that. It's just trying to distribute the cost amongst the rest of the fire district. >> Exactly. >> Why don't you just at the next fireboard meeting ask those firefighters what
their opinions are? >> And I know last time we had a discussion, I don't remember what council what year it was because then we ended up putting in the budget. the council mentioned for the good of the city whatever and I know since then we've only had one other nonprofit request officer
uh that the city the council made the decision to donate the officer to their event because they did it for the the rodeo associate as well. >> So there's only one that's done that but we could have other events do the same thing too. >> Is that a concern for you? >> No, it's not. It just that that was just
it's happened. I mean, it could be a concern if every special event in every Friday, you know, mean if the farmers market wants an officer out there to help with traffic, you know, that'd be another group that could ask for that, too. So, just something to think about because we did it once. We only have one other group
that asked for it that the council approved. >> Okay. Well, it's good to have the discussion. Sounds like it's a keep it in there, but it's worth asking the questions. You never know if you don't ask the question. Any other questions on overtime?
>> Okay. Uh, does anyone have any questions for HR? Otherwise, we'll excuse Katie. >> Thank you very much for coming. >> Do you George, do you have a question? >> No. No. >> Okay. >> He's got a baby to go take care of.
>> All right. Uh so then we move on to uniform pay 19,300 crime prevention. Um and that has a breakdown of what some costs and one event costs us even though you'll see that some of that comes back.
Um but we have 10,400 for combination of the explorers program and citizens academy. Uh night to unite is 2500 and then miscellaneous 750. the night to unite. That's August 5th.
>> Yes. >> Yes. So, our police event will be August 5th. And what's the time on that? >> We just put out the flyer today is >> that was 5 to 7. >> 4. No, it's early. It's 4:00 to 5:30 if I'm correct. >> Okay. >> Because it's the National Night Tonight
kickoff party. So, we don't want to interfere with the We want to encourage the neighborhood parties. So, the idea is to have it before the neighborhood parties rather than compete with them. So, we want everybody at their neighborhood parties, but we can start off at the police department. >> And this will be an event like we had last
>> 4 to 5:30. Okay. People are excited about they've been asking me about the time and I wasn't sure yet. So, >> the flyer is on our website >> as of today. >> Perfect. >> And it should be better than last year. >> Better. >> Yes. >> How so? >> Just there's more stuff. So, >> okay. Cool.
>> Leave it at that. >> All right. >> It's a surprise. >> Yeah. That event went really well last year. So, >> it was great. >> Yeah, >> a good idea to do that last year for the first time. I think it's awesome. >> All right. And then moving on to we have
insurance, unemployment, uh work comp numbers there, family medical leave numbers, office supplies are at 4,000. Computer supplies, uh again, computer falls into that tech fund, which we'll discuss later. Their training and instruction is broke down among
ammunition, Minnesota chief's conference, Jubilee days meeting, miscellaneous training and courses, uh, miscellaneous reserve training, and patrol online. >> So, I did have a question about the Explorer program, Travis. How How is that going?
>> It's going good. They have I think eight. >> Oh, wow. Okay, awesome. >> There was more than than than that was taken in. So, it's it's And yeah, they meet up. I think it's on twice a month. Um, yeah, it's going good. As far as the the the I know we had the breakdown
before. It's the lesser of the two costs of that. Um, but Officer Schaefer is in charge of it. It's going good so far. >> So that costs less than the citizens academy. >> Yes. >> Really? Okay. >> Just because of the staff time, you're
talking three hours twice a month with one officer for the explorers. >> Okay. And we are planning on doing the citizens academy again probably October, November. >> Actually, we just that will come out. We did it same thing we did last year at
that night party is where we push the marketing out. Okay. We didn't want to push it out before them push out the same time scheduled for the It'll be the same protocol timeline. Yeah, >> sounds good. Can you email us like the flyer or the sign up for that uh when it when that time comes because I think
people are going to be asking about it. people have asked about. >> Yeah, it will it will be on our Facebook and then um >> Yeah, but we can send it out as well. >> Okay, >> we'll have paper versions of that next Tuesday. >> Okay, sounds good. Do
>> you know why the 24 actual on that was over budget >> on that one? No, I wouldn't know. >> I believe that I had looked at that before and that was ammunition. >> Oh, on the you're talking Sorry, we went from N. Sorry. Yeah, ammunition that was
a two a order from that 23 orders that trickled in to 24 of 24 orders and ammunition is kind of like how vehicles were during the COVID time. Um, and just on that training we have I
think the total outline 79. So I I I got to put it in by the end of this month the postboard. So I know Luke you'll like this one. when you heard of uh you know state unfunded unfunded mandates. >> Yeah. >> So because the training is so mandated by the state every time they mandate it, we fill out our training thing from the
year before and get around $10,000 a year back for training >> because that trying to offset. So some of it's mandated and compensated at the same time. >> Oh, it's actually a funded mandate. >> It is. So I got I got to fill out a big form on all the mand It's only for the mandated stuff and whatever. So like
last year we got $10,136 back for that training piece. >> And is that training that we probably would have done otherwise? So really at the end of the day, we're coming ahead for once >> some of it. Yeah. Well, because yeah, the mandated train, it does cover your mandatory train like your use of force, firearms, all that stuff, too, as well
as other mandated trainings, too. But yes, >> they do they do subsidize your generic law enforcement training. >> Okay. And every every police department is required to do that or sheriff's office required to do the training as well. Everybody.
>> Everybody if you're posticensed, they're required to do it. Y >> cool. >> But it's interesting that they they've been doing that for years and still I mean it's not a dollar for dollar, but we're getting percentages of that back. >> Well, hopefully that don't go away. >> Does public works ever work on any of
your vehicles? >> Vehicles? >> Yeah. >> Yes. >> Okay. >> And we see the tire balancer in there. just surprised that they're going to be balancing your tires >> later but at a later time but we had discussion of that quite heavily last week too. >> Yep. >> We can go now if you want.
>> So yes they do. So in the past they didn't do much other than oil changes, right? So we didn't do that and this the issue we had was we bring a squad car into a dealership per se and they say you need this much stuff done. Well, me
as a police chief, not a mechanic, have a hard time saying, "Well, I don't know if we need to do this yet. Let's push this one off and we let's not do that." Just from the pure liability standpoint, if I say, "Let's not fix these what they
are saying is safety concerns, how do I push that back out into the fleet?" Well, now we have a certified mechanic for the city. >> Okay, >> they have the back backing to say this isn't necessary or this isn't. So even if they didn't work on our vehicles,
we're using them as the conduit for the stuff that they can't do because they can >> go through that a lot better. Yeah, that changed I want to say about a beginning of this year or no somewhere about the beginning of this year that we are pushing 100% of all our maintenance
through public works whether they do it themselves which would be cheaper >> or if they're pushing it up to a dealership or or a third vendor but they have a lot more insight on what they're going to get fixed. So even just having that conduit is going to save 20 30 40%
more. >> I love that idea. Yeah, it makes a lot of sense, >> especially with the mechanic on staff for our other stuff. It just makes total sense and that's Yeah, we talked about the tire balancer and the scanners and stuff last time. Okay, >> I'm excited for that. I think that's a long-term savings opportunity there.
>> Huge. Like I said, even if they didn't fix anything, just using that conduit >> with a certified mechanic >> to be able to redline what doesn't need to get fixed. Because I said, it's very difficult for me to say, "Well, let's push the brakes. they don't really need to get fixed when it if we have a a
mechanic saying they need to be fixed and we don't fix them. I really can't stand on that. >> And we all know how auto repair shops can be with that stuff. They'll tack stuff on. I I've seen some of it come in. It's like, man, you do not need a radiator. You don't need this. It's just Yeah. >> So, that piece in itself, I think, is
economically huge for the city. >> All right. Uh moving on to professional services. So we have prosecution at 49,000 an allocation of safety training attorney abatement hearings uh just a line item out for that hearing tests for
the officers by annual body camera audit officer wellness admin citation payment and pre-employment and drug testing. Any questions on those? >> Yeah, the the prosecution for $4,000 a month. Can
you just explain that, Travis? So, by statute, we have to contract with an attorney to prosecute everything other than felonies. >> Okay. >> So, the county attorney does felonies. >> Sure. >> By statute. Anything else, we have to pay somebody to do it.
>> Okay. >> And that's every city that's in that. >> And then the by- annual body camera audit, that's something required by state statute. I assume >> that's one of those unfunded ones. >> Okay. And what do they what do they look for
in that? Do they just make sure everything works or >> it it goes no has not to do with workability. It has to do with auditability, meaning recordeping, retention schedules, classifications, uh data release and requisition stuff. So
it's yeah it's a yeah it's just more of the recordkeeping side to make sure that what we're doing is with state statute and then the statute says you have to have this audit. >> Sure.
And then the the pre-employment and drug testing obviously drug testing self-explanatory. What what's the pre-employment expense? So like when we send somebody Oh, so by state law in order to hire an officer, they have to have a psychological evaluation and a medical evaluation just on the hiring. So that's what that would lay into or
psychological evaluation. I just got the bill for it. >> I want it. It's not cheap, >> right? No. >> Just for that piece plus the medical. So that's what that's for that. >> Okay. >> George, have you gotten into that that psych evaluation and medical stuff from the fire district?
>> No, not yet. I'm sure it'll be coming up. Jeff can tell you it's not cheap. It's like what, five grand? >> I I don't know about the cost, but I took the Minnesota and California state site state psych tests and yeah, they're
fun. It's about six hours worth of my time. >> Wow. But it's not cheap. I think it's around five grand a person. That's why it's >> But you have to, right? If you hired the wrong person, guess what? There's a lawsuit. Yep. So in this case it's state statute we have to do it but you're
right we you know we have >> we listen to those results. >> Sure. Yep. Absolutely. >> Okay. Any other questions on the professional services guys? >> Okay. >> Technology
records management Oracle 6905 a portion of the white bear. Actually most of these are the same that we've seen. And so I'll jump down to veritone at 2520, watchguard service support at 1890, ticketing software at 5600, dictation
software 950, and then portion of laser fus cassell and then anti-PAM questions on those. >> What are veritone and watchguard? >> Veritone is the the landline, you know, the office phone system. Watchguard is
the body camera uh system. the Veritone uh and the WatchGuard. I assume that we've priced those out and that's >> So the Watchguard one we when was that a year ago we brought that to council? >> Oh, and we're doing like we were talking about getting our own server leasing it
out. Yeah, that's right. >> Yep. So this is actually we went from our own server on something to a cloud-based server. And >> how has that been the transition or >> it's actually pretty good. We haven't had any issues with it. So we had some issues with our server. I mean there's
good and bad on both of them and we discussed that pretty heavily back then too. >> So so far so good. But as we discussed they always obsolete themselves out in that fiveyear mark. You know, we're not into the fivey year mark yet, but we will be at in about three and a half.
>> Sure. And the veriton is what again? >> That's the same. It's the office phone. >> Oh, that's right. >> Voice over internet. >> So, in the next category in communications, it shows police department phone system for 3000. If And then the the Verizon expense is
really high for this one. Is that do you know the explanation on that? It's 46.1% of the overall budget. Is that with >> um your radios and everything too or >> No, that's for internet hotspots for >> all each vehicle. Okay.
>> And cell phones for all the officers. >> Okay. That $3,000 for the police phone system is Nexra or Earthlink. I don't necessarily know what that is. >> So then what's Veritone? >> No, that Earthlink Botto Next Nextera.
That's your voiceover IP. So Veritone is something different. >> Oh, that might be the one I just sent you then. The name I didn't have. Is that that I think that would be the editing software for video redaction.
>> I do think that's redaction stuff. >> I just sent that there. So again, so we have to have editing software. You come to get body camera and video by statute. We have to be able to blur out the face and distort the voice depending on
chapter 13 requirements. It's absolutely ridiculous. And uh so we demoed we used that last year too. And there's cheaper versions, but we'd have to hire somebody to run them. Meaning you sit there with a curse and
go frame by frame and move that blur for a two-hour video. Or like this veritone one will follow that face facial recognition and blur out that face. You can pick I want this face blurred out, that face blurred out, >> but the rest can't because depend. So let's say all three of you are in all
five of you are in an incident and all five of you request did body camera requests of that. We'd have to redact different people for all five of those videos. It's absolutely ridiculous. >> How often do people ask for that footage or people formally request it?
>> It depends on the time. You know, sometimes we'll go a month or two with nothing and then you'll get that person. And so that's the thing is there's nothing that says you can't come in and request a hundred of them tomorrow. You know, we haven't had that yet per se. Um but we have had
some that come in and now you have three four hours of video that's data requested. >> Okay. Well, that's a cool software then. No, it was huge because we had a a cheaper version when we first got our body cam system and it did it just like I said it
was frame by frame and we didn't have the staff to do it. Um, so this one actually does that. >> Okay. >> It's huge. >> And then the internet charge there, it's 200 bucks a month. Uh, is there any other option for cheaper internet that
that you're aware of? So when we went to the building, we went and got priced out from gosh, I don't remember who who are with now, but we went to two. >> We're with Midco now. >> Midcoid. There's two. The MidCo and there was >> Link. >> Those were the two. And Midco was
ridiculously by far cheaper, >> especially on the installation. >> I want to say there was a >> I think they waved the installation because it was already down East Duel, >> right? >> Because I Centry Link wanted thousands >> to run a line. Sure.
So, we're Is that a long contractual price at $200 a month or >> I don't believe so. >> Okay. But it's really the only option unless we somehow go through Verizon or T-Mobile, but that might not be reliable enough. Okay.
>> That goes back. We can't. So, for sous data can't, you know, Yeah. I mean, it can be, but not from the because we had issues with the internet service provider and this is years ago. So I didn't get into it when they had who was the wireless internet provider I can't remember who it was >> Genesis >> Genesis and there was issues with
Genesis because >> there it we can run wireless over with a >> VPN >> with your VPN system but for some reason they they wouldn't allow Genesis to run
C's data with a VPN so I don't who knows. >> Okay. So we're stuck with that one basically. Well, as far as for a landline system. Yeah, because those are the two we could the only two that were available were Sentry Link and and that one. So,
>> and then the the BCA connection. What is that one? >> So, that's some requirement by the BCA to have a static IP address connection for one computer in the in the office to run specific things. So, we have one computer that can do certain sus queries
through the BCA. >> Okay. And we get build by the BCA from that. So that's their tech geeks that do it. So that's a bill that pays directly to the BCA. >> Okay. >> Okay. Moving on to auto expense. Fuels
washes 43,500. Public works labor 6250. GPS, 1900, repairs at 15,000. And then moving on to the next line would be general liability insurance at 53,910
utilities 12,600 maintenance and repairs to the buildings. We have cleaning services, rug service, garbage recycling, fire suppression inspection, miscellaneous services, and miscellaneous equipment. Any questions on those? Do our do the rugs there get super dirty like the
liquor store? I understand there's a lot of traffic at the liquor store and I think that's what we pay at the liquor store too. Is that a is that something that we could not do or how how >> I think they come every two weeks. So the only thing they could which Jaden
wouldn't know is if that frequency could change in winter months. >> Winter months yes. Okay. >> 100%. >> Non- winter months maybe not. But I don't know if we can change that frequency on a contract. That would be the only thing. >> Okay. >> I could look into that. I'm not sure if
it would need an addendum on the contract, but I'll look into it. >> Okay. >> Yeah. I I assume the liquor stores probably get significantly dirtier than than y'alls. Okay. >> All right. Then maintenance and repairs
for equipment at a,000. Dues of subscriptions. Lexiple annual subscription 6670 postlic which is 900 per officer every three years 270 Minnesota chiefs police association 370 special response team 5500 and range
dues at 1,000. >> So I I see the postlic uh officer every three years that would be a threeyear three people per year. >> Okay. That's just a breakdown of what to do. Yeah.
>> On Lexipole, what is that one? >> That's our policy manual um that we switched to in 2019, which money well spent. Um just because so
just a little on that. in the past. So you'd have, if you can imagine, like every other state entity, there's mandated policy changes that come out all the time, all the time. So in theory, policy change, I would get that. I would have to edit our policy. We'd
send it to our attorney for review at $190 a crack and then publish it as our policy. Here they actually, so we can we write our policy with them when we first set up. Now they come up. So I go in there on whenever I get my alerts and it says here's the policy change. Here's what it
says. Click yes to or no. So that it it's so our policy is updated immediately for state statute policy. It's also 800 and some pages. So it's well in depth but just for the piece that we're it
makes sense. And I would say 80 90% of every entity in the states non lexical. >> Okay. >> Okay. So that is it for the police budget. It's a 2.2% increase from over last year
>> on on the range dues. Um is that local I assume? So that's a fee we pay to it's a pass through to the Iani County Law Enforcement Training Association just a entity that then passes that to the sportsman club.
>> Okay. >> They have trailers set up there and they have secured and they actually shut it down when they come out there so you can't go out there. >> Okay. Yeah. >> And for that, you know, sometimes we'll shoot if it's just, you know, we have shot over at Bullseye, but I don't
remember my last, you know, for an hour you're talking like a couple hundred bucks. >> Sure. Yeah. I was going to say it seems like a good deal. It's >> No, it's a very good deal and they're very good to work with. Like you said, we we get on their calendar and we have the range. >> Okay, cool. >> I had a quick question. >> Yeah. some of that. Um remember when
when this when the cities got that uh safety money, how much of that do we have left or does it all all that spent? >> We we bought radios with it and I think and then body camera system with it so far.
>> So I don't >> Didn't we get like 300 something thousand? We used 170 or something like that. >> It's about accurate. Yeah. Yeah. >> Can we get a a tally on what's left on that >> and if there's anything on this budget that will be using that?
>> Is that something? Did we have a timeline on that? Was that like a 5year deal? >> There was no timeline on it. So, >> yeah, like some of it like with the body cameras, it came in handy because it was an unbudgeted item, >> right? Um, and if there's any un unbudgeted items
when uh if we come up to a resolution with um Oracle, that would be an unbudgeted item and that would be where that would be looking for. So, so it's kind of nice to have rather than trying to use that just to spend every day nuances. And there's
some other pieces for the tactical team that'll probably be requested out of there once that started going too because those are unbudgeted items. >> I was just wondering how much was left if >> something is pretty accurate. Probably a little less than half I'm guessing. So
120 30 would be my guess. >> Yeah, because it went in all it went into things that weren't budgeted items. >> Yeah. >> That we needed to do. So >> what's included in the SRT budget? That's the dues that are supposed to go to the like this year coming in Jan 2026
with our team to actually pay for that training. Um I know we just went through that trying to see who we can send it. So it's going to be basic SWAT training for those officers and their equipment to get on that team for next year.
>> And that's a good thing to do for sure. Yeah, it's kind of there's a transition piece with that team for the county and we can talk about that any other time, but for tactical reasons probably not here. >> Sounds good.
>> Yeah. Is there anything in here that uh that we could use that public safety aid money for? or are is there stuff you said we're going to get to like the >> there's stuff we're going to get to. We've had a keeping track of some things and some things on the horizon, you
know, that I remember it was to enhance public safety was kind of the the piece. You have to figure out what's going to enhance public safety. I think that was kind of the guideline. I mean, different guidelines, but that's the whole piece. >> We do have some things that we don't need today, but are on that soft list,
if you want to call it that, um, for in the time needs and like the one that I'm kind of thinking off top of my head is like we're supposed to have a meeting today but it postponed to next week on the Oracle issue and sorry I should talk that but if we're going to go somewhere
else if we need some funding for that >> there was also something Mr. Becker put he had stipulations what it could and couldn't be spent on also >> yeah there are stipulations where it can be but the big overtone is the enhance I think it was I think that's actually
titled public safety enhancement So with the SR this SRT training that would be definitely enhancement, correct? >> It could be if it wasn't budgeted for the last several years, you know. >> Okay, I see. >> Yeah. Generally speaking, we're going to want to spend that money kind of on more
one-time expenditures. Got it. >> Not necessarily to cover operating or recurring costs. >> Sure. Any other questions on uh what's that was the subscriptions? >> Maybe I'll answer your question a little bit better. I think what Nick so that
that number is what we used to pay the county at the beginning on the other SRT team that piece of the puzzle. It's changed a little bit. Um so that those dues haven't gone to there. So we we haven't expanded them all, but we use it to get some tactical gear. This year
we're going to use it there so that theory is then in 2020 well next year 2026 we were supposed to have all the entities put officers into that training and then that money will be for the dues which would pay for that operating expenditures of the team like it did in
the past. So that's where that number came from. That was what we were spending in the past going forward. >> Is that number going to be going up or >> it it probably will at some point right? Um, but I wouldn't say it's going to it can't go it's not going to go up
dramatically even in 27. >> Okay. When you go down to uh the public safety expense line item for 312, uh can you give a little rundown on what's all included in that or how that's calculated?
>> Looking at the fire protection department. >> Yeah. >> Yeah. So, we just set that to the same budget that was proposed in 2025. Since the fire district will be calculating fire contracts based on 2025 actual
numbers, we're not quite sure necessarily where that's going to fall. >> Okay, >> just to back up, sorry, but if you look at the top on the revenue stream, there's revenues into this like there's that onetime public safety aid, but like we also get a every year get a public
safety stipen from the state as well. every city does, every county does. You know, we get $120,000 a year that goes into the general fund for offsetting public safety for the city. And we also get that 80ome,000 from the
school district to offset that SRO spot. >> And where where is that noted in this budget or is it >> it's on the budget? It should be at the revenues towards the beginning of it. >> Yeah, it'll be up in revenues. SRO has its own line. Police state aid has its own line and the post training also has
its own lineup in revenue. I can get those account numbers for you if you'd like to see that. >> Okay. So, um under intergovernmental revenues it'll be one 01 33423.
That's the post training aid. And then the next line down from there is the police training aid. And what page is that on? >> Page one. >> That'd be page one. And then likely on page two in charges for services, we have $90,000 budgeted
for SRO reimbursements for 2026. So h how does that work with the I'm just curious with the school district resource officer for 90,000. That's is that the whole salary for that or is that like a prrated type because it's or is he there all year? How does that
>> No, it's prrated for the time that you're put put in the school. >> So 9 months out of 12 basically. >> Yeah. I think that number comes out to about 68% based on number of school days. >> Got it. Okay. >> And that offsets like his benefits and
stuff like that too that time. Yep. Got it. Okay. I love that we have a resource officer at our schools. All right. Any other questions on any of these uh general fund departments? Otherwise, we'll move on to pavement
management. >> What? >> Pavement management. >> Okay. That'll be page 27 of the 26 budget attachment. Do you want to go over this one first actually for the general fund um the departments
with the and go over the CIP for so sorry uh council we'll go through the CIP that we have scroll scrollage for those general fund but items if they
have anything. >> Yeah. So, we'll just kind of run through for those general fund items what that we've talked about today for those departments what they have in CIP. So, financial administration, we have employee accommodations of just over $1,000.
uh municipal building. We have the furnace here at city hall slated for 2026. And then PD has their list of items including a new squad, EOCC equipment, replacement of the entrance doors, tasers, and handguns. Any
questions on any of those? >> Could the uh tasers and handguns be purchased with the public safety funds? >> Yeah, I not how that would play out just >> or or the EOC equipment because that's totally something new.
>> EOC possibly could look into that. >> I would say with tasers and handguns, they may look at that as a reoccurring expense we're going to have and they might not love that that's what we were attempting to use it for. >> Okay. But the EOC potentially maybe look into that one. >> The EOC look into that one. Just on the
hangs, I just got the numbers back today. I mean, it's going to be a lot less than that. >> Less than that. >> A lot less. Oh, good deal. A >> lot less. We I'm waiting to see on the taser side because that's a whole different So, generically, just at today's day, if we went and did this today, it cost us around $1,700 for handguns.
>> Really? That's a good deal. Must be local. >> No, it's that's what how the Glock system is. It's cheap. Then we trade in our old ones. >> Oh, okay. >> So, the history on that is we used to pay the officers $100 a year every year for them to purchase their own handguns. Figured from my standpoint it makes more
sense to issue just from training liability every continuity makes sense. But under this is the first going to be our first time we actually recycle them and they're giving us $325 credit for the ones that we're trading in. So
that $100 a year is more than what we're going to end up paying. So it'll be less than that. I'll get the actual numbers over to Nick when we actually get both those tasers is whole another system. So, >> do the sights go in with the trade in on the handguns, too, or those transfer over to the new guns? >> Oh, perfect. >> That's a pretty good trade in price
then? >> Yeah. >> Cool. >> And I can contest that replacement intern doors needs to be done over there >> cuz that one stick. >> No, the glass door in the front. >> Well, that one's been replaced.
>> Has it been replaced? No, >> it's the other one where the lock mechanism. >> Yeah, that other one next to it. Yeah, that one's janky. And when they put those building 2005 buildings, they were just your your prime steel doors that never got painted. >> Does it need a whole new door? Just
locks and paint. >> That one needs That one needs a whole new door for sure. >> Okay, fair enough. And while we're on this page, I'd like to make note that Mi Nick made the appropriate changes from the discussion on the departments that we discussed
last budget work session. So you'll see that we struck out one of the skid steers. Uh we moved some of the park items uh further out. Um those will go for discussion at park board as well, but for now they've been moved out to
2031. And then we he has double checked um to clarify those sewer things. So those changes that you see here um will be incorporated into the final budget and CIP list that'll come back August 6th. >> Travis, I have I have a question for you
about the squad. >> Um right now, how many which number in the fleet is this 16? Is it number eight, nine? It would well >> with the hierarchy obviously with the
newer >> as far as hierarchy it's it's at the bottom of that list with the with the old Impala the 2011 Impala. >> Okay. >> Have you noticed I mean I know the the take-home stuff is brand new. Um, but I'm hoping that, you know, with the
take-home squads and the the guys being able to notice when stuff is going wrong sooner, I'm hoping that we could maybe push some of these new purchases out potentially have that benefit from that. Do you think that's a something that's going to happen and we >> Yeah, I I I think that's plausible. You know, on a fiveyear rotation, we haven't
been into this system yet. you know this new school well for example we ordered a squad or tried to get a squad even for this year that's on CIP for this year and cross our fingers it will show up but nonetheless um once we replace we're not
going to you know replace we'll still keep that 2016 Explorer that it says that because that will be the CSO vehicle and reserves because right now CSO and reserves are driving the 2000 Impala which 2012 Impala is what they're driving.
>> Okay. So they're sharing it. >> Yeah. Between the reserves and CSO. >> So >> okay, >> we'll take this squad that gets replaced and that will go into that tertiary fleet which would be reserves cso. So they actually have a marked squad vehicle for that.
>> Okay. The uh the other explorer that we decommissioned, is that still there? >> It's still there. I'm waiting for It's easier to auction off a few. >> Sure. So, we're waiting for we have a motorcycle, two motor, one motorcycle, another car. So, open on public surplus
auctions or whatnot. >> And that one we couldn't use as the CSO vehicle or reserve vehicle. Was there something majorly wrong? Was that the one that had the engine that kept kept blowing up? >> Yeah, it's had a few of them, but the last repair bill was like $40 some hundred and that was after we just put another $2,000 into it. And that's we
made the decision with Becker at the time that that was, you know, putting $6,000 into that vehicle that year just didn't make sense because that was a 21, I believe. >> That was a 21. >> Yeah. The one that's sitting out there. >> Wow. Okay. So, we got three years out of
that. >> Oh, sorry. Not a 21. It's not 20. It's three years older than this one. >> Oh, okay. 2013 then. >> 13. >> Okay. I was like, holy. >> Must be a 13. Yeah. I think it was years older. Now, did we budget two squad vehicles in
2025? >> In 25? No, that was last 24 was two. >> Okay. So, just one in 2025. >> 25. Yep. So, then with that one that's on the 26,
that would be going into our CSO. I mean, that's kind of that plan. >> Yeah. And again, if that comes up with five, seven, eight, $9,000 repairs, that'll decision we have to make again. >> But with our own mechanic, it might be less. >> Might be less, >> right? >> But again, it's one of those things. If
that goes up, let's just say that that something happens and that's a $10,000 repair. It's not worth doing. It doesn't mean that we're going to come here and ask, you know, we need to replace this vehicle because we have a replacement plan that we can work with and fall back on of the old vehicles is kind of the
whole theory. Okay. >> Can you provide any details on the EOCC equipment? >> Basically, a lot of it's going to be office furniture stuff. There's some peripheral pieces because you have to have enough. You have you want to be able to open up an EOC having finance,
have administration, have public works, and I'll have their peripheral setup so that they can actually run whatever they need to run from that EOC with all the EOC software piece put in there. So basically computer system and we don't have any furniture up there, phone
system stuff. So we have nothing. It's just a room. We built it. We built the building. But that was our preparation. >> Was this was that something that we talked about? Maybe this is something else but like two years ago with the trailer a shared trailer with the county or was that this or was that some a
different piece? >> That was talked about something like that with the county. Yeah. >> Okay. county wasn't didn't have that, but it was a discussion we had, not the county. Yes. >> Okay. >> So, this is just to outfit that that one south southside room with Okay.
>> And all would just be redundant equipment for if there was emergency to have those personnel be at the PD, >> our people. >> Oh, >> ours the city. >> Yeah. >> Yeah. Not not the county per se, >> right? >> Yes. So in order to actually run an, you
know, an active event, you need all those people in one place to be operating on the same system to, you know, if you had another windstorm or who knows what happens in the city, actually run an emergency operation under the FEMA guidelines.
>> So under FEMA guidelines, it has to be in a separate room. >> No, but in order to actually operate under that structure, the unified command structure, there's a whole series of how that works. It doesn't mean Yeah. You can't have one person over here and one person over there and
operations over here and somebody on communications over here. That's why they are in one room. That's the whole idea of an emergency operations center is so they you have different entities, different pieces of that puzzle in the same room. >> So what's the difference between having them in that room versus having them in the the main office room upstairs? Is
there different equipment? Oh, >> no, there isn't. As long as you could facilitate that. So, is is that something would we be better off just putting a little bit more money into the existing room for whatever you need for emergency operations and not putting more money into the other room? Does
that make sense or is that not what you're looking for at all or >> It depends. Okay. I mean, you could get by with that. Uh a lot of it's going to be you know I'm thinking we had to have I think some of the number we had in there was the actual computer system you know you know the computer for every one
of those people that's set up with the emergency management guidelines which is basically templates forms to catalog all that stuff. It's through that whole NIMS type system the you know national that that's running
that NIMS system. How many computers are we short right now for if if everybody were have be there? Three, four? >> We don't have any that are set up with any NIM software, any NIM stuff. We don't have that. >> Okay.
I did have a question about the the furnace at the city hall here. Is there something wrong with that furnace or are have we ever looked into maybe for all the facilities if there is some sort of like a you know like home service plus but more for like commercial type stuff
is that I remember we brought it up at some point but I don't remember because if if we get you know the great thing about those types of programs is every year you know what you're paying and it's easy to budget for and it's like an insurance policy basically on your your infrastructure.
>> I do not believe that we have looked into that. I can definitely look into that. >> Okay, that would be nice. And there's a lot of people that, you know, if their furnace is they think it's on the fritz, they pay for this plan and then if something goes wrong with it, they >> Do they have to be installed by that company though? >> No, usually. If you go through like Mini
Gasco or any of that, they install it. Okay. And they put a premium price on it. >> Home service plus you they >> Home Service Plus is the worst thing in the world. You're paying X amount of dollars no matter what. And if something goes wrong, you're still paying for the new furnace. It just gets tacked on your
bill. Those service programs, you can shake your head all day long. I've been doing this for 50 flipping years. >> And I'm going to tell you right now, they end up costing you way more money than it's worth than to replace something when it needs to be replaced. >> Does it need to be replaced? That wasn't
answered. >> Right. >> Well, I'm just saying is by going to that program, it's going to cost you way more money than it's worth. How old is this building? 2004 >> and I don't think the furnace has ever
been changed in here. Life expectancy of all mechanical equipment, refrigerators, washers, dishwashers, all that is 10 years. >> Well, and I know we have our AC units that we have one leaking, one that is not functioning properly. I just haven't
honestly had the time to digest all the information. I did have those all looked at. That'll be coming to a future cow meeting >> because I did look at one back there to be replaced. >> They all all are >> they're low. >> Yeah. And now they changed the freon. So
it's pushed it to 454 and you can add 35% cost increase to go to 454. If we would have replaced that one last year when I gave Matt the quote on it, it would have been a lot cheaper then than it is today because of that. Now, just
for example, and I'm not trying to toot my own horn, but just show you an example. I just estimated a house for simple twob remodel, $12,000 our cost on the fixtures.
No profit on that. That's $12,000 our cost, which is utterly ridiculous. But that's what it is. There's nothing you can do about it. I just looked at replacing five furnaces and five four
furnaces, three furnaces, excuse me, an air handler, and four ACs. Down cheap. $52,000. It's over $35,000 just for the equipment.
>> So, I'm telling you, the longer you wait, the way more it's going to cost you. I'm just telling you that. >> So, to answer the question there about the furnace, it is original to the building and was originally scheduled to
be replaced in 25. must have gotten pushed to 26 at some point in time >> cuz I did talk to Matt Sylvester about that pushed it out >> and it got us through last year just fine. No problems. >> That's what I'm saying.
>> I mean, I I I've been I've said this before. If you have something from 2004 versus something that's made today, it's night and day quality difference. Like when you have parts that go on them, they're not getting the parts for it because they're not making them anymore. >> Sure. So that that expense, the furnace
for city hall was furnace and AC roughly. I mean maybe do we have any can we get updated bids or >> Yeah. I don't think that that includes that. That's just the furnace. >> Just the furnace. >> Yeah. The AC ones um were up for last year and we pushed them out.
>> Yep. And so I had those all evaluated um because one wasn't working. So I said, "We'll just come out. I think it costs however much it came out to come out and look at and evaluate all of them to see if they're low. How much is it going to cost? Put the more
>> fluid in or you know because they're all old. They're all from the original. >> It depends on it's probably R22 in those. >> You aren't going to get any R22 anymore. And if you do, you're it's it's >> expensive.
>> It's very expensive. It's like $1,000 a pound. >> So what I can do, we have what do we is it next Wednesday we have a council meeting or is it Tuesday? >> Next Wednesday. Yep. >> Wednesday. >> I will have them put on the schedule for
me so I can do it in my iPad. I can work out a quote for that and I can have it in there so you can and it's free of charge for me to do it. >> Okay. Then we have an idea. >> Yeah. >> And I can send you the summary report of the AC units for you to look at.
>> I know those AC units are three-phase. So that adds a lot of cost to it. That's the worst part of it is they're I don't know why they put three-phase AC units in here, but they did. That was beyond
>> they more efficient. >> Lower amps, higher voltage. You're paying basically the same. They draw less amperage, >> but he says more voltage, but then it also >> triples the cost of the unit because it's a three-phase versus a single phase. >> They don't make as many three-phase. You
don't have the the mass quantity. It's the same thing with shop equipment, too, like industrial, you know, metal fab equipment. It's the same deal. The three-phase always costs more, but >> usually get some efficiency out of it, though, because constantly driving. when you when you when you like like in where
you work, your equipment generally runs off a three-phase. It's because they're running so much longer and harder than handyman shop style, >> right? >> So, yes, they they last longer at that
aspect, but does that cost what you pay for it up front outweigh that? Unless you're doing unless it You know, unless everything in this building was three-phase, I would say no. That's just like somebody talks about fluorescent
lights. I don't know if these are fluorescent or these are LEDs, but fluorescent lights are cheaper to leave on all day long than turning them on and off three times a day because it cost it takes more energy to fire up a fluorescent light than it does to leave
on all day. So, it's it's that's a horse a piece in how you look at it. when they when they went to three-phase they specialized it. It became a very specialized piece of equipment. >> Well, why is employee accommodations in
the CIP? >> Is that like a computer or >> I believe that's to cover like office equipment replacement of desks and chairs and stuff like that I believe is why it was put into the CIP to give us a running number to be able to do replacements around city hall. Do we
know if there's anything that needs to be replaced? I know we just did office chairs three two years ago. >> Yeah, I think it was longer than that, but um was it okay? >> Yeah, I think it was not that I'm aware of. >> I think it was longer than that. Was it
okay? >> Because I don't remember. We've had that conversation about replacing some chairs and and desks and it was kind of as needed when we just did it. just went and got it. But I think there was there was disc. It's been quite a while.
>> Pavement management. Um, real quick before I go to payment management, here is the for those general fund uh, budgets that we discussed, finance or council elections, finance admin, and then PD where you can
see their operating budget, the capital improvement budget as was just looked at, and then the total budget overall cost. >> I did have a question uh, after thinking about it last week. the water tower land
acquisition. When is the water tower uh I guess in our plan to be installed? I know I'm pretty sure Cambridge only has one water tower, correct? That I've I've noticed. Is there one on the west side of town? >> Yeah, by that quick trip by the college. >> Is there Okay.
>> Also, I want to know if we're paying cash for it. >> Yes, we would be paying cash for it. >> Okay. And then it is slated for 2034 is when that was anticipated to construct second tower.
>> So are we maybe I mean you think about it this way if we buy that property now nobody's taxed on it. So are we maybe a couple years ahead of time on that at the moment if we're not scheduling to do it almost another 10 years? I think the idea was to secure it before there
wasn't land and then we're having to go out farther to find land and then you're paying additional per linear feet of pipe was what really increases the cost of the project. >> Yeah, I think Mike was really worried about going further away when your costs are skyrocketing. So that was the whole
point of buying it early to keep >> the cost of pipe and the underground infrastructure. And that was a conversation that I had with Jason too is that right now there's available parcels that would make sense for those water tower future locations to be. But if that stuff starts to get developed
out, then we're kind of losing that opportunity. So >> because we'd have to I think we'd had to do a search to see if we can even hit the water there. So there was going to be a lot more money spent where we know we have what we have there that's already been paid for and we know it's
there. So if we have to go elsewhere now, we have to do another research. bore samples, blah blah blah. It's going to cost way more than what we would get in tax dollars. >> The would also be a well, >> huh? >> The tower would also be looking for
water. I thought the tower wouldn't need its own well. >> Part of it. Most towers are sitting on top of a well. >> Okay. >> I didn't know that that include another well project.
>> Yeah. No, >> I I didn't know that either. But >> most towers are sitting on top of wells >> and the towers to store the water that the pump pumps up to it. >> Otherwise, you're pumping water into a tower from another location. And then
your distribution system is the height of the tower going down in the distance it runs and its elevation is what you get increased in pressures. >> So there used to be a tower right over here by the fire department. >> Mhm.
that got removed, but the pump is still there. It's just that the tower was removed, but now that pump is pumping it to another tower location or the system in itself. >> How many properties did Jason say would
be suitable over there? Do you remember? Was it one, two, five? No, >> I'm not sure. I know there's a few different ones that they'd looked at, but that was kind of more conversations between him and Mike and conversations with Stephanie too about development in those different areas that they were
looking at. >> I think that the one that we did pick was the most optimal >> one. We did discuss that with Jason and was the most optimal. >> Yeah, the one for the wellhouse or you're talking about I don't remember talking about one specifically for the tower. >> That tower and the wellhouse was
together. No, the wellhouse that we're that we're having built now or not a wellhouse is on this side of 65. We picked a lot for that and we have that going this year, but I don't remember talking about a specific lot for the tower. Josie, Miss Wood, do you remember talking about any
specific lots for the water tower on the east side? >> I think that uh Mike and Jason had a couple different options that they were going to look at. >> Okay. >> Yep. They're identified. Uh, I don't know them off the top of my head and I'm not sure if he would want to say, but >> Exactly. >> Yep.
>> Okay. >> Nope. And part of Mike's long-term thinking with this, you know, looking so far out is so you can get ahead of your bigger costs and this is just a part of it. >> Sure. >> Otherwise, you're just like every other city that, well, three years, we need a
water towel. Let's go take out a bunch of debt. Well, for sure. then we need to I think we just need to stick with this because I had a conversation with Mike and he was very adamant about securing some of this stuff really early.
>> Sure. I I can remember if it was 2034 or 2044 for a tower. So >> yeah, >> but no, once you started talking about costs >> for underground infrastructure, the further you go out million bucks a mile Yeah. It's it's a lot of money.
Okay. >> All right. Then do we want to hop back to the 400 funds in the budget? >> Not management. >> Yeah, we can go back to the budget document. We don't need to look at the
CIP quite yet. >> Pavement management plan projected CIP. >> Not this one. back to the first document where we're going through the general fund stuff. If you just want to go to the 425 fund, we
can run through that first. Is that towards the end, right? page 27 >> of the document. >> Yeah. Yeah. I'm not sure on that. I saw that. >> Yeah.
So what p what PDF are we on now? >> Page 27 >> of what >> of the >> budget? So just kind of run through that quick. We have our property tax amounts and then some state aid for revenues along
with some special assessment revenue that's rolling in from previous projects along with some interest earnings kind of making up our revenue for the 425 fund. And then for expenditures there for that 521,000 for our capital
expenditures that is for the railroad a reconstruct not included in this budget currently but you'll see in the CIP documents is for a 2026 road project that the county is doing. We have a placeholder number in the CIP budget for right now for the
city's portion of the cost there. We don't have a final number on that yet. didn't want to include it in the budget documents yet, but Jason's working with the county, so as soon as that number is available, we'll be able to get that in there, too. >> That's County Road 5 east of 65. Correct. To 8th Avenue.
>> Correct. Yes. And then down below that is our pavement management fund. This is the fund that is funded by our franchise fees currently. This uh project for 2026 is going to be
seal coats. There is another document that was attached to the meeting tonight that has those specific streets listed for what will be seal coded in 2026. If you have any questions on that?
Anyone have any questions on fund 425 or 440? So, I noticed the the expenditures are significantly reduced compared to the revenues. Is that the 250,000 will roughly make up for quite a bit of that in the CIP?
>> Yep. >> Okay. >> And then some of that will just be rolling some of that money to next year when we have some bigger projects coming available too. Also, our state aid money that's available may be changing also. So there may be some more funding that's available since we're projected to come
in under budget for the projects in 2025 too. So once those final numbers kind of come in, me and Jason are going to have to sit down and kind of re-evaluate because we're still working off of the plan from 2022 and things have just changed slightly since then. >> Okay. And what's planned for 2027
pavement management? Do you know? We'll have a slightly larger seal coat project in 2027. It's going to end up being around $500,000. And there is set of streets there, too, that Jason will maybe be able to touch on, too.
Otherwise, I can send out our current plan, too. But some of that might change. But we have about $500,000 planned for 2027. And so we'll be taking some money from reserves from the franchise fees that have been generated in the past to kind of cover some of that.
And has has Jason worked on any preliminary plans for Railroad Avenue yet? Do we know or is that how how soon do they usually start working on that for next year? >> That's a good question. I'm not sure. Good question for him. >> Okay. >> Yeah. Yeah, I mean usually it starts
pretty pretty early to get numbers, but I mean >> maybe as soon as or as early as August, September, but >> Okay. I have I have concerns with that reconstruction over there with the the semi traffic and uh the sidewalk situation. And right now it's got a
temporary painted line with like a 4ft >> side of the road as your sidewalk. And I know right now when there's a semi-truck parked uh next to that business there, you need that extra space for people to drive on for traffic to go by. So, I don't know what we're going to do there, but that's something we'll have to talk
about. >> I brought that up. >> Yeah, that's been discussed. >> I brought it up like 10 years ago to get that sidewalk completed because it's a lot easier to hit somebody that's walking on the pavement than it is for them to hit the curb and up. So, I brought that up a long time ago and it
was no, it ain't going to fly. This was >> Yeah, we could pull up to bring his um he's cut done the cost analysis on that, >> but >> because as as it sits right now, we cannot narrow that road to put the sidewalk where the sidewalk is now. So,
I think you're going to have to either use easement or acquire property along there. Um I guess that's a conversation for another day, but that might be something that affects the budget. So, I don't know if we should uh get a some input from Jason before we budget what we budget this year for that
>> because you're saying you'd like a sidewalk, but >> the sidewalk it can't be where the sidewalk is now because that'll basically effectively turn that that street to a two from a two and a half lane street to a two-lane street. Well, now you're going to have a semi that's always parked on the the west side and
only one vehicle can fit by at a time. Then, I mean, you'd have to go over there and you see it. They they they send a lot of trucks through there every day. So, I don't know. something's going to have to be done differently there if we want a sidewalk. So, yeah, just something to consider. He'll have to look at that. >> I think back in the day that back when
they painted that line, that was the cheapest way of doing it without actually building a sidewalk, >> right? >> I think everybody up here knows that I'm very pro-idewalk person. And it's I mean, anything I don't care if you build it
and they don't use it, that's their fault. We've done everything we could do to prevent that from happening. >> And I've always said that that was when they redid railroad avenue around and added all that wide I don't know was it 6 8 foot wide asphalt all the way down
the railroad to South Passage. When they did that I even said at that time we should be doing that sidewalk and I was told no. >> That was >> 10 years ago. >> Four mayors ago. >> Okay.
was you know who it was. >> Four of them go. We don't have to go to exact number. >> So I would like to see uh Jason look at that to make sure we're budgeted fairly for that. Okay. >> Because I don't see there's a problem
because this the street lights are after the curb and the the fire hydrants are on the other side of the curb. So I don't know why we can't somehow get a sidewalk in there. >> Yeah. There's a couple trees, but I he'd have to look at it to see what what
>> I do know. I think that one house on the corner >> has a fence. >> It has a fence that's pretty close to that. That would be the only thing. >> Sure. >> I can't wait till that road's done. There's a couple dips in it that I've been like, man, we need to we need to fix this road. So, you know which dips
I'm talking about, don't you, George? >> Yep. >> Yep. Cool. >> What's next? >> All right. Next we'll move down to fund 614 in the same document should be page 43 of that attachment. So with here we have a portion of cable
franchise fees that fund our technology fund. We uh currently have budgeted for 2026 $14,000 in replacements for our technology. This number is going to get re-evaluated. Stephanie went through and
has done a like re-evalued kind of all of our inventory and our replacement schedules. So, there'll be some changes coming to this. Me and her are kind of working on getting all those numbers updated. So, >> and I would like to point out that the League of Minnesota Cities is advocating
for uh an additional cable cable franchise fee capability for cities for um providers that only provide internet because right now it has to be like phone. It has to be a phone line physically. Um so in 2026 that could change.
>> Um did you know about that? >> Yes, I have heard that. We would also have to reach agreements then with each of those providers too and kind of designate what those funds are going to be used for also. So there'll be a little more work involved with that too. >> Okay. So that'll be probably probably
realistically a 2027. Okay. >> By the time we get all that in place and figure out all the rules and nuances for it. Yeah, probably a 2027 thing. >> Okay, sounds good. >> And then we'll move on to fund 931. It's our debt service fund.
Not a whole lot really to cover here. We This is our last remaining uh general levy obligation that we have. So we are levying for the amount to cover our debt for 2026 and 2027 with that. So be 2026
interest payment and 2027 principal payments. Kind of how that debt schedule works out. And this debt will have a final levy in 2029 and have a final payoff in 2030 and then we can move on to the CIP if
you guys don't have any other questions on that. >> That's good news. >> Yeah. >> So the $200,000 will go away in 2030. You said what was that? The $200,000 worth of debt payment will go away when
last year in 2030. >> Yeah. Our last year of levying for it will be 2029. So we'll make our final payment in 2030, but the last time it'll be on the tax levy is 2029. >> Okay. Did you have specific detail that you'd like to look at within the CIP? We had
the shortened uh list that for the departments we talked about last time and then this time, but the full CIP is in here. >> I guess the the phone system in 2028 for city hall. I know we've talked a little bit about phones and whatnot. I don't know if there's
if things are going to change with phones by then or how we lay it out, but that might be something to watch out for. And then the uh in 2027, uh there's another squad vehicle that's
uh on the list. Does that one have to be there if we're going to have every single one already replaced or >> you're saying 2027? >> Yeah. Yes.
>> Yeah. 2027 replacing the 2017 Ford F-150. Are you expecting any problems with that truck or how does that how's that truck been? >> Uh just had the turbos redone for eight grand. So
>> that sucks. >> It's got turbos on that one, huh? >> That seems like an interesting accessory for a cop truck. >> Well, that's eco. That was eco stuff. >> Eco boost. >> Yeah. >> Yeah. >> Probably wouldn't want to do that again, huh? >> No,
>> the eco boost. Sounded like a good idea at the time. >> Sure. >> Yeah. I think >> there's a lot of idle time on a turbo. Turbos don't do well with that type of idle time. >> Yeah. >> Cuz that vehicle will be 10 years old by then. But I mean hopefully by in the
next year or two when we actually get through this plan that you know that we've been working on and then with our actual full numbers, we'll actually have a pretty good handle on what we can do and can't do. 10 year life cycle on a police vehicle is pretty long. It'd be nice to
push it past that, don't get me wrong, but >> So, I guess we'd evaluate it next year. >> Yeah. I mean, I would hesitate, but I would I wouldn't pull that pin now until we have more information how things are going. >> Sure. I guess I I would like to see um
what is the full cost, you know, like in 2025 when we get this new truck. Um, can we get an an est or actual numbers of what it cost to replace it? Because I know like the skid steer we had budgeted 68,000 as a projection but came in at
54. >> It'll come in. So I know the number John just gave me to yesterday as far as the uh cost of the vehicle was right around $50,000 for the vehicle. 512ish.
>> Yeah. >> And then all the other stuff on top of that. So yeah, we'll have to get quotes for the other stuff on top of that in the >> Yeah, because that's get fully outfitted, right? >> I just trying to make sure our projections are realistic. >> We'll have those before you guys get
close to finalizing hoping. >> Um because once we hear the hard thing is you can't it's hard to get quotes on four different vehicles, right? You know, like a Ford, uh a Chevy, Tahoe, a Chevy, Silverado, or whatever else. So that's why we've kind of waited on getting quotes for the setup fee because
we don't know what vehicle we're actually going to be able to grab. >> Yep. >> We're assuming it's going to be a Silverado again, but we don't know. But hopefully we'll have that total number. It's got to be pretty close to that, but
>> okay. Then uh one item I'd like to highlight is on page four of the capital fund. There's a pickle ball courts line in there probably about halfway down the page that's set for 2027. There's no current dollar amounts in there. This
was kind of just put in as placeholder for you guys to discuss when you'd potentially like to see that. if you had a year in mind that you would like to see and if you had any sort of thoughts on how many courts and
potentially where that would go to. >> That would be >> funny you brought that up. I have my son lives in Lindstöm and some good friends of mine and where friend of mine lives there's six pickle ball courts sitting there and every time I've
gone by them they're full and I think pickle ball has become the new sport of sports. It's like replacing softball for aging people.
So with with this that would be we budgeted for it in the CIP but we'd still use park reserve fund dollars. Correct? Or is that a different a different budgeting technique? Because I think if we're going to do it, you have to use the park reserve fund. It's a new amenity and I don't think you do it
without if we're going to do that. So with park reserve fund, we still put it in the CIP or are you just >> Yes, we'd still put it in the CIP and likely do a transfer out of the park reserve fund to cover it out of there or just budget for it in 920 and end up moving it over into that park reserve
fund. You can kind of do it either way, but this is just getting it into our master plan. >> So does that mean anything that's in this right now that could be reserve park reserve funds taxpayers are still paying for it? >> No. are still levied for it. I should say if
it's planned for, they're levied for it, but then there's a transfer out of that. So then you have surplus that comes back at the end of the year or how does that work? >> No, not currently. So right now, like if we were to put this pickle ball line in there, we wouldn't change what we're
intending to levy for because we know that's going to be covered by park. >> Okay. >> Dedication fees. So, how many things in the parks capital improvement plan? Is there a designation already in there for items that are going to be park reserve
fund? >> There's currently not anything in there that I'm aware of that is new amenity stuff that's being planned for in the CIP. This is kind of just a oneoff because it's in this particular situation, just something that we want
to get on our future planning since it's been a discussion point with council. >> Okay. Okay. How about just for an example, Academy Park, the concrete edging that's in there for the uh capital outlay. Is that something that's already there?
>> I do not have that specific. >> Okay. I'm just wondering how many things are in this CIP that could be park reserve fund items. Maybe we could look at that because I have a feeling there's going to be a few things in there that >> maybe shouldn't be levied for because we have the park reserve fund to pay for them. So maybe that's something to come
back with at another budget meeting. >> Well, Ram River Meadows is showing 30,000 for 26 for equipment. >> Yeah. >> Yes. That is the uh painting and refurbishing of the equipment that's out there.
>> But some So none of that's going to be new? >> I don't believe so. >> Okay. Park and Rick, we're still waiting for a estimate back on those pickle ball courts. I know we went out for kind of a guest on them and it was with the tile
and it was really expensive type court. So, I know it was mentioned to go to an asphalt type surface and that's what most of them are around the area and I don't believe we got a solid quote on that. And I also remember when we were
looking at the park dedication funds, if we split them up, did we have enough to do a pickle ball court and upgrade the skate park and I think when we had a discussion in council, we decided we didn't want to get bring them funds down to zero, which if we did a pickle ball
court and the skate board park and I think there were a couple other little things that needed to be done, we'd be be almost out of money on that fund for now. What was uh there was a meeting with uh the skate park folks, correct? Was there
Did you get any good numbers from that or >> I did not make it and you didn't make it because >> I was stand >> um I'm sure we'll get an update soon what what happened and what they're thinking. >> Okay. Who from the city was there for
that? Was it Stephanie and >> Oh, good. >> Okay. All right. Stephanie, maybe Jessica, but for sure Stephanie. >> Okay. So, we'll get an update on that soon and kind of find a direction. And >> so, when you guys went out for
>> Why don't we hold this off because I'd love to get those pickle ball courts. And I mean, even if we can manage to do a little something and make it happen, that'd be great. >> How many courts did you >> I'd like to see six. And the argument is is they get the most traffic. I mean,
four would be good. it would work. But six is the ultimate >> association said they had to have a minimum of six >> for tournaments. >> The first time they told us four, but then the second time around when he talked, he said six is really the ultimate. >> So it I think it really depends on who
you talk to because I've heard eight minimum of eight. >> You've heard eight >> all the way up to 16. I've heard eight too, but I think I remember when he was talking >> six stuck to he said four would work, but for tournaments, six would be best.
>> For tournaments, >> for tournaments would >> I guess I'm not thinking about tournaments. I'm just trying to think of amenities for local residents. I don't need to have, you know, a state tournament there quite yet. >> Just local tournaments and local clubs,
I guess. Well, I'm curious to see how much it is other things here. >> I don't think the the difference between four and six and I mean, you get diminishing costs as you go because it's the initial roll out cost. That's a lot. You know, you're talking two extra courts, you have an extra, you know, 300 ft of pavement and some extra fencing.
But I think the >> fence, what did he say? He said that they had to have a minimum distance between each court. And I don't remember what it was, but I know when I looked at those ones in Lindstöm, I don't think I don't think there was as much room from
that corner to this corner between them. >> Well, I think at some courts they put picnic tables with umbrellas and stuff. So, like a hangout area in between some of them. So, >> that one didn't have anything. It was just the courts, but I can understand if somebody's running and you're running. I mean, the better greater the distance,
the safer it's going to be, but it's like anything you play, it's you run into a fence, you run into a fence. I mean, >> curious to see what it costs though, right? Like four or six or whatever, right? >> We want to put a a number in that box,
but we need to find out what number is going to work. I guess >> I don't want to put a number in that box because then we have to tax for it cuz these numbers are all these things in here come directly out of levy dollars versus if they have the park dedication fund. >> But that's the math we need to figure
out before we can put a number in there. >> Yep. So, I'll just leave it in there as a placeholder. Just something that we're keeping on our minds then going forward. >> And then if you can look through and see if there's anything in there that we can stretch into park reserve fund, like if
if we're going to do different fencing or if we're going to do a different style tennis court or something that we can use the park reserve fund for rather than direct levy dollars. Okay.
Any other questions there? >> Not right now. >> Not right now. >> I reserved the right for a future date though. >> Perfect. Um, pavement management CIP. We can hit
on that. Next. Like I mentioned, working with Jason, this is kind of the plan from 22. So, no updated changes to it currently. Uh, I know in the past that they've moved some things around to be able to group up some projects to get cheaper rates and
some bids have came in lower with some of that stuff. Like we mentioned, we were anticipating using a million dollars of state aid this year for our projects. Since those projects are coming in under budget, we will have some more state aid money available. So, if we have other state aid projects that
were pushed out a little further, there may be the ability to move some of those up as needed, too, since we'll have those funds available. >> And we have been getting having really good luck with our bids. >> Yeah. >> Yeah. Because we've been more thorough in trying to get more bids and Yeah,
Jason's been doing a great job with that. >> Yeah. >> So, 2028, there's actually no projects that the city has planned other than our share of County Road 5. >> Yep. >> Wow. Okay. >> And so that's kind of been a topic too
is that if there's a project from 29 2031, something like that that may need to get moved up that we have the option there to potentially use some state aid dollars to get those projects done ahead of time, too. >> I'm thinking Towns Ed Road Southeast might fit that bill. It's slated for 29,
but it's got a lot of traffic on it, and I think that one may may need to be done sooner. Uh, I did have a question on Towns Road. I don't know if you guys know this, but uh it might be a Jason question. Is that planned to have uh storm sewer installed when that is milled and overlaid?
Cuz right now there is no storm sewer on that. I think it was like a county type road before so they didn't have that and there's wetlands around there. So I don't know if it's required but I did have someone ask about that. >> Can see if you can find it but I mean historically yes because of our city
code it is thing hat. It's required >> and I know they're charged for it. The people on that road are charged for storm sewer right now. So I assume that in 2029 when that's being done they would be that would be part of it. >> Yes. >> Okay. >> And then when I was at my
>> sewer part of it are they going to run water and and sewer down that road or I mean because we have the problem on the other side of that road. is not city. So you can't assess them, >> right? >> And then you're going to defer all those. It's just going to be a mess.
>> Those houses over there are now all in well and septic. >> All of them are >> sure. Well, that would be something that we we need to talk to the homeowners on that then, too. >> Right. There's there's an issue. When they redid Railroad Avenue, Josie,
south of the VFW, there was water but no sewer because they couldn't do a lift station in there. >> So, I think everything on Town's Edge Road would be xnade because of that lift
station. So, they wouldn't get sewer, but they could get water. Okay. >> Because I think there was an issue when they did that. It wasn't because I said, "Well, why are we going through all this and we're not doing sewer?" And it came back that it was it would have been
totally out of budget. >> Too much wetland. >> Too much wet land in there. >> Quick question. Is there a state statute or anything that says we have to put storm water in there if we decide to redo that road?
I believe because we've become an MS4 city, yes, it's required that we manage our storm water >> because I just I hate to see it putting a cart before the horse on this one because I'd like to be able to, you know, put the proper infrastructure in there at a time where that strip of land
is ready for development the other side of the street and where they want to come in and put a development in and where it makes sense to do instead of putting all those people on in a spot. hot actually on the other side. >> Um, >> and how does that work when one half of
the road is county and one half city? >> Well, it's going to happen just like it happened to me in the past. They're going to >> or at least we're going to be 100% upfront what's what's going on, but most likely we're going to defer all the assessments.
So, if they ever belong to the city of Vicei, then that uh assessment will come due. I'm sure unless we just defer it and pay pay that cost ourselves, but that's usually the been the policy
of the city. So, >> but >> right. Well, we can talk to Jason about that maybe in the future. That's not >> You have to realize whatever income that will generate may not be there for x amount of years. It could be could be
10, could be 20, we don't know. could be five before they develop it. >> So, a 2031, it says pave gravel alleys. What is that? Is that the ones behind uh like off of Main Street?
>> Yes. And I believe Elum Lane as well. >> Elum. Yeah. >> Okay. I was going to say I know one over there for sure. >> Yeah. >> Needs it. Uh, I think it's dirt, >> right? Does it have to be paved? >> I don't think you can put more dirt down
there, bud. It's all about what you want >> as long as we're not mandated by the state or anything. I >> No, I believe that that was council driven >> to pave the alleys. >> Yeah, I think it I think it should be customer driven. If they ask for it, maybe we do it. Maybe. I don't know if
if that's been a conversation because I mean, they would have to be assessed for part of that. Correct. The church or whoever lives along there. >> Yeah. You >> that's it's like Tyler Avenue. We should probably talk to them about it and see if they have any appetite for it or not.
It costs nothing to have a conversation. >> Correct. So, >> can you look back into that road town edge and make sure because since the other side of the road is not city and yet one side is if we have to
uh conform to MS4 on that and the storm water >> can we just have it all drain off in the county? >> Yeah, I mean only half of the I mean so really we'd only have to put it on one side. I mean, not that we would, but >> I can look into and get back to you.
>> It'd make make it easier maybe to make a decision. I mean, if if we don't think it's going to be developed for 15 20 years, the road's going to have to be redone anyway. Um, and then just let's widen it as best we can and and resurface it is my thought.
I mean, we can have a discussion later. It's a discussion for another time. Then moving ahead to the 440 fund CIP. This is just kind of following along our payment management plan that was put in place in 2022. So there is specific
streets identified that make up those numbers if you have any questions on those. We can get you those specific streets that are going to have those seal coats done. But >> which which document is this one?
>> Uh street maintenance projected CIP. And then we also may be able to have some cost savings by grouping up some of this just conversations that Jason will have with potentially being able to push some of these or pull some
of these forward to potentially get those cost savings to when it gets closer time and when we were able to re-evaluate the condition of those roads kind of when it gets closer. Uh, the next document we can look at is the seal coat projects for 2026. I just
listed the streets for 2026 that are going to be seal coded just for your guys's information. >> Wasn't there a map with colorcoded? Is that in here, too? >> That is not, but I can get Jason to send out that report to you guys, too, just
so you have that. >> Okay. Yeah. Well, some of them are loading and some are some are not. >> It says 2026 Broadway Street. Which Broadway Street is that? >> I guess that'd be We'll wait for the map.
>> Okay, sounds good. Uh, next set of CIP to look at will be the technology CIP. Like I mentioned, Stephanie kind of re-evaluated a lot of this. So, there'll be a lot of change kind of this to this document, but I just wanted to get you guys what we
currently had planned there, but some of this will get shifted around after kind of getting better years on our different laptops and different things throughout the city. We can kind of move around where some of these replacements are going to be.
>> And we we had decided to move the t the iPads, correct? They're in. >> Yes, we move the iPads for council. I believe that there is still iPads that are needed for
>> works some of the public works spots. >> So, we do have one for the foreman as well as the uh utility man. Um well, actually the uncle uses it. It rotates around. Okay, >> we can look at the water CIP next. And
if you guys have any questions on that, you can let me know. >> So each each one of those iPads is over $2,000. >> It out to be. Yeah. >> Holy canoli. >> And they won't come in that high. Um, when I think that some of these numbers
are worked off of numbers from what Mike had collected and he kept them the same, whether it was tower, laptop, iPad, that's why they are like that. Um, when Stephanie reworked the planet and she did a phenomenal job going through every single facility, looking at everyone's
computer to ensure that it was in the correct, we knew what we had out there. Uh, it was a lot of work. Um, but we did not get updated costs or anything. We left the numbers the same as what Mike had had. So there are six iPads for next year and
you said there was two, one for the foreman and one for the utility billing or the >> some of those will get pushed because some of those were the council iPads. So like we said with this plan is going to look a lot different the next time you guys see it. >> Okay, sounds good.
>> HR has one as well for if they do stuff. Okay. >> Then water cip. We can take a look at that if you guys any any questions on that >> on some of them, but other ones were loading just fine. >> Oh, I'm still trying to load and I've
been since he brought it up first time, I've tried pushing on it. So, this has been changed to reflect the items that we found in the CIP or that Josh found that were already Okay, that's already been changed. >> Yep. So, you'll see that for water and sewer. Any updates been made to that? Uh, additions to water and sewer that
weren't in there before is the SCADA upgrades. We did not have those planned out, but we do know we're going to have significant replacements for our SCADA upgrades every five to eight years, something like that. So Josh is kind of working with along with getting the
quotes for that replacement, kind of figuring out what that replacement schedule looks like, too. So that'll be a new item that'll be in there that hasn't been in there in the past, too. >> Okay. And that will be that'll come out of the water fund, not the general levy, correct?
>> Yep. That'll be split between water and sewer. Okay. I know you haven't had a lot of time, Nick, but what are your thoughts on the the projections for our our usage and our rates and the financial standing of the water and sewer accounts with our
current pricing? Have you had a chance to look at that or not not dive deep yet? Okay. >> Not a whole lot. I mean, the only thing I've really looked at was kind of results from 24. So, that's already at the point where it's getting kind of dated, too. So, >> okay. have hopefully a better opportunity when we get later in the
year to go back and kind of re-evaluate where those are at too. >> Okay, sounds good. >> I think we're going to need at least another year after this year under our belt because everything's been so erratic as far as weather and water usage. >> Sure.
And then uh sewer CIP kind of the same thing there. the skate upgrades will be the only addition. And then I moved those items that either had been replaced or that Josh thought may be able to get pushed out.
Did we already replace the Trojan UV system? >> Yes, we did. I was just looking at that. This might be Yeah. >> So, I'll get those updated and bring it back again. >> Okay. And then, uh, the storm sewer CIP will
be the next set for there. We have some, uh, yearly maintenance. I believe Josh kind of covered what that yearly maintenance is. And then we do have some projects planned for 2028 and 2030. That
would be kind of Jason questions for what that involves. Wasn't there a question last week raised about the main lift station genet? >> Yes. with that has been replaced. So that'll
come off of there. And then last set of CIP we have is liquor store CIP. Keith is continuing to work on that and getting us updates as he sees fit for any replacements that need to happen or if there's anything that can get pushed
out further from where it is too. >> I think the only thing he really had on there was a beer cave door. >> That was it. >> Well, it's a new building, so >> Well, I know. That's what I said. It shouldn't none of this should be unless somebody crashes into the building. So, >> Well, that still should be
>> covered by insurance. Yeah. Well, it's, you know, I hope so. I would hope so. >> Yeah. We don't have much for the liquor store until about 2031. We have replacement of some of those items. Some of that stuff hitting their 10 year life cycle that'll then need to get replaced.
But obviously, as we get closer, we'll be able to evaluate whether that stuff needs to get moved up or can get pushed back to. >> Yeah, I was going to say 2031. If I was, you know, if I'm still on council, I'm going to be wondering why is it so stacked on one year and not more spread out. >> Just a 10 year expected life
>> with all the new building stuff kind of reaching potentially the end of its life. >> That'll all get moved around. I'm sure >> the ice maker bagger. We have our own ice maker over there because I signed checks for ice.
Does he just want that by that date? Maybe. >> Keep the question. >> Okay, sounds good. >> Yeah, I I know that we also do buy ice, so I'm not sure if they do have their I don't believe they beg their own. >> I don't think so. >> No. >> H.
And I'm sure like some of these things that are planned for 2031, like the exterior benches, they might not need to be replaced by then. They're just in there. So it might not be as 2031 loaded as we think right now. >> Mhm. Yeah. That's kind of the way to look at all the CIP stuff. This is us
getting dates on stuff so that we are planning accordingly. That doesn't necessarily mean that everything's going to fall necessarily on the schedule. As we get closer, things will get bumped up and pushed back. And it's a always changing document. >> Like for example, the uh shopping carts.
Those were actually planned for this year, but Keith decided to push them back another five years cuz they still look new, which makes sense. >> I see more people just carrying cases of beer than carts. >> I always forget to grab a cart and then
you're got too many. It's like, oh man. >> So, yeah, that's kind of it for CIP stuff. If you guys got any other questions, let me know. Otherwise, >> well, I'm curious when you get it all done what it looks like. >> Yeah. So, he'll be Nick will be making the final changes and doing a final
draft that'll be on the next meeting, August 6th. And in there, we'll have that recalculated uh tax rate and levy numbers as well, uh which will include using some of that fund balance as we discussed last time. So, it'll have a big picture of everything. And yeah, if
you have any questions or information that you want to know about that comes up between now and then, reach out to Nick. >> Josie, I got a question for you. I seen a post and I asked Luke about this. I seen a post on Facebook about some
animal service that the city's using. And I don't know because it was under Cambridge Iani page and I thought we got rid of that gal that was all the problem. >> So Travis can speak on this. Yes, we don't have her.
>> We won't talk about any specific people but we along with I believe Cambridge and the county are all contracted with I think they call themselves asy whatever it's uh >> we go through online retrie >> online retrievers but they go by a different name like like a county animal
services. So, hypothetically, person you're talking about that we used to use, we don't use. >> Yep. And that's the I think that's the one that they were complaining about. So, I don't know where that came from. >> Yeah. We were trying to find So, supposedly there was something where
some animals were taken from Sani County, city, we don't know. There's a post that some animals that that this person was in possession of. So, who knows how that happened. >> It wasn't given to I mean, I think the assumption might have been on social
media keyboard warriors in their mom's basement um may have uh extrapolated that we meaning the city gave confis, you know, seized animal to said person. >> Okay. >> Didn't happen. >> We're contracted with somebody else. >> Correct.
>> Yeah. Perfect. because I thought we because we went that was a massive argument with that whole deal >> and that she wasn't in compliance with her licensing. >> Yeah, we have no doings with that person.
>> That's what I thought, but I wasn't sure. And >> like I said, I think that there Facebook post that there's animals that they had on their Facebook that were from Santi, meaning who knows how they got them, right? It wasn't from the city. Sounds >> doesn't mean that you can't pick up a
dog on the side of the road and go bring it to the Humane Society and wherever, right? So, who knows how something got there. >> I was just curious because I'm like, I don't think we're using that and I don't know what's going on there and I was curious what was happening there.
>> Any other budget related questions? George? >> Yes. I would like to see the next budget sessions that we have more information in front of us sooner. So, we got these PDFs a little sooner than they were published, but if we could be two weeks
ahead of time, especially on this budget stuff, it's so much information and so many numbers to go over. I mean, a week, how many days actually did we have this one in front of us? >> Probably last Thursday.
>> Friday. It was published Friday, >> early afternoon. >> I I think for city staff, I mean, that's >> right. our husbands. Well, what what I'm saying is we set these meetings two weeks later. So, they get it prepared, then we set the meetings two weeks later. That's all I'm
saying is so we have more time to prepare ourselves because it is a lot of information to go through and then you know three or four days and if any one of us were gone for the weekend, you know, we're we're doing this fresh and we may not be asking as many questions
as as we should even though we've asked a lot of questions. Would you prefer that we push out? So the packet for August 6th meeting, Nick will be diligently working at his computer tomorrow to get that done and publish it by Friday for next Wednesday. Um because
it takes, you know, so you have some time. Would you prefer that we push out the next budget meeting to the second meeting in August so you have more time to review it? >> What's the date on that one? On that >> 19th >> meeting. August 19th.
Tuesday, August 19th. >> The second meeting in August, I'm sorry, is what date? >> August 19th. >> Okay. >> Right. >> And when is the preliminary budget due again? End of September. >> September 15th, I believe, isn't it?
>> Believe it's September 30th. >> Maybe we send it to the county early. I guess I >> Yeah, we don't want to obviously brush up to that with the preliminary. I'd like to have that out to them beginning of September. whatever you got. >> Well, I and if you get too close to it, you end up calling a special meeting. So, we have our second meeting in
September would be September 16th. So, that's maybe why I have the 15th in my mind. That was probably the last year's second meeting, council meeting, >> what we send preliminary to the county, >> we could be so long as we set the bar
here, we can be way under here. I'd rather I'd ra like last year Luke and I both said we should be at this. We can always come in underneath this. We just can't go above it. >> Okay. >> So, if you set the bar here at the
ceiling at at whatever say let's say let's say we're all in agreements today. We we want a 0% increase, >> right? >> So, but we can still come in at 8% 10% whatever. But we can't go over a 0%
increase. That's that that was actually Luke's and my argument at that time was we can go down. We just can't go up. And if something happens between now and then, we could be so
>> And what date again? That's the absolute latest you can put get that in. >> I believe September 30th. >> I'm fine with August 19th for the next budget meeting. if maybe you can have a little bit more information before that because we've we've gone a line item by light item on all the budgets now. So
now what's next is we're going to get projections which are going to change how we have to budget. So I would be fine with the the second meeting in August for our next budget >> and that gives him a little bit that gives him a little a little bit more time to prepare and we can have more time to prepare and read everything too.
So, still kind of want me to shoot for Friday getting out to you guys what will come back on the 19th then? Is that kind of what you're thinking? That give you enough time for that? >> I think I think so. >> I think that's plenty of time even if it's >> okay. >> Just to review the all the changes and
everything? >> Yep. >> Is that reasonable for you or would next early next week work better for you? >> I think by Friday should be fine. >> Okay. >> Yeah. So, just when um we do the announcements at the August 6th city council meeting,
we'll just make that announcement that we'll be adding a meeting so we have the public notice. >> Okay. For August 19th and not doing the August 6th budget meeting. >> Yeah. >> Okay. That's fine by me. Everybody good with that? Still gives us a month and a half to
make changes. >> Yeah. >> For the preliminary. >> I'd have an issue with the August 6th because that's my BMX meeting. >> Oh, perfect. I'd have to flip a coin apparently. >> All right, sounds good. >> But
unrelated, I should say I can't make the next fire district meeting because my daughter's coming in town from Alaska and that is the actually the day she is showing up and I'm not going. So, I'm not going to take that meeting. I was going to ask you if you wanted to take it, but I thought I'd throw it out to
everybody to see if uh they can fill in for me because I will not be there. What's the date of that? >> 20 3rd second. >> The third Wednesday of the month, >> right? 20th.
>> And that's when she's coming in that Wednesday. I thought it was the I don't have my phone with me. >> Nick, you you've been going to those fireboard meetings occasionally, correct? >> The last three. >> Okay. Well, seemed like you might be the best fit to pick it up then. >> You would be the best fit
>> if you want. >> Steph knows more about it than I do. >> Or I think you do just just fine. >> I mean, is that how our committees are set? Anybody can sub for anybody. Okay, that's >> Yes. >> You guys just discuss it and
>> and I confirmed it with the fire board last meeting, too, that they will take a fill in as a voting member. >> Okay. >> Because that was my concern. It's not wrote in the agreement, but >> other townships have done it, too. Yes. In the past. So
>> when somebody fills in, as long as you're representing, you're a representative of the city, you are a voting member. >> Y >> I'm good with Nick on that. >> Which contradicts what the agreement says where you says you appoint one at the beginning of each year. >> But there's but you it it says you
appoint one, but if you also realize not everybody can make every meeting and you need to make a qu. So you have to be able to fill that in. >> I agree. So that's >> that's something that should be added in this new agreement they're working on
>> just to make it make sure it's clear. >> They won't do it. They just I'm >> No. >> All right. Is that it? >> All right. >> Motion to adjurnn. >> Second. Motion to adjurnn by council member Lundine. Second by council member Homegrren. All in favor say I. I. Any opposed?
>> Motion carries 5-0. We are adjourned.