till you get a price. Okay. >> All right. It is 7:01. We'll call the city council meeting to order. If we could all rise for the pledge of >> allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God,
indivisible, with liberty and justice for all. >> Doing roll call. All voting members are present. Uh we will open up the public comment. If there's any public comment tonight, you're more than welcome to come forward and just state your name and address for the record. Todd, come on up. Just say your name and
address and position if you want. >> Can you grab that mic? >> I'm not sure if it's on or not. There's a >> button there. >> It's got a red light on. >> Push the button. >> I think you pressed the button too long. >> Our microphones here aren't that great.
All right. All right. Okay. Sounds good. So, last time uh last time we I was here uh we talked about >> Oh, this is fine. >> Todd, you're a county commissioner, correct? And which which district do you live in? >> Yep. I think everybody heard me when I said that. >> Okay.
>> Um Yeah. So, anyway, so on uh we had approved the last time I was here, we had just approved all the change orders to uh the county road five there in the roundabout. And so yesterday we app uh just approved the uh the final grant
funding for as well too. And then uh Justin Justin's going to be having a uh meeting I believe. Uh anyway, um going to be having a meeting there for the preconstruction stuff. Get everybody the contractor and everybody
on the same page. So and it looks like we'll be uh starting it uh everything goes right at the end of this month. So that'll be really good. And uh again, that was what was nice about that is with the grant funding that covered all the extra stuff we were going to do out
to Highway 65. And also too, it's not going to be just an overlay going out to Highway 65. We're going to be taking that all the way down the gravel and starting over because originally when they did that road, it just wasn't up to par for the amount of traffic and everything that's on it. So that that
was pretty good. And then I also had a meeting with Justin myself to discuss him coming in and actually talking to you guys. So he is planning on doing that. I'm hoping to get it on the next meeting for you guys. But it all depends upon because he's got maps and different
things and he wants to be able to answer your guys' questions and it's all part of that uh communication thing, getting a better communication with the county. But uh and then I don't know uh if you guys know of Rum Rum River Radio. Uh she
uh she it's veteranowned. She started in Athens Township in her basement and is now partnered up there with the American Legion in Cambridge. But uh she does uh it's music, but it's also a lot of podcast. She does interviews. She just uh interviewed the senator the other day. So I had her come in and talk to
the commissioners, too, because I think it's a great opportunity. It's another way for us to get our her voice out there, you know, meetings and things that you got going on and stuff like that. So, I can get you guys information and, you know, you can always talk to her. But I think that's about all I got
for you. >> All right. Well, thank you for coming in. >> All right. No problem. Oh, and you guys had a great event yesterday. >> Awesome. Yeah, >> that was unreal. So, thanks for doing that and everybody else, >> thanks for coming. Any other public
comment tonight? All right, hearing none, we will close the public comment. We'll move on to adopting the agenda. Uh, are there any changes other than the addition of a closed session at the end of the night? >> That is it. Mayor, councel. >> Motion to approve. >> Second. >> Motion to approve by council member Lundine. Second by council member
Peterson. All in favor say I. >> I. >> Any opposed? Motion carries. 5-0. Uh, next proclamations. So, tonight we have a proclamation for International Overdose Awareness Day, which is August 31st. So, I'll read that off. Uh, whereas International Overdose Awareness Day is
recognized globally on August 31st to raise awareness about the risk of o overdosing, honor the individuals whose lives have been lost from overdosing and acknowledge the grief felt by families, friends, and other communities. And whereas August is officially recognized as overdose awareness awareness month.
And whereas every human deserves our best efforts to prevent injury and death from overdose, it is imperative to support overdose prevention policies and projects and to help the wider community understand that drug overdose is a social social issue which impacts the victim, families, friends, and communities. And whereas those will be
remembered with purple ribbons in downtown in August. And now therefore, I, Luke Merrill, interim mayor of the city of Iani, do hereby proclaim August 31st, 2025 as Overdose Awareness Day in the city of Isani. And I call this observance to the attention of all our
citizens. And I would like to uh just point out that um my mom puts in a lot of work on the overdose awareness stuff. Uh she decorates downtown and uh we're going to have hopefully have a group this year doing that. So mom, if you want to come forward and say anything on that.
name and address for the record, please. >> Um, I started this about five years ago and the color is purple for overdose awareness. And um it was about well our daughter
Shelby passed 10 years ago coming up on August 31st which happens to be international overdose awareness day and
I didn't find out that it was that day until about five years in was for me to honor Shelby and um others and
make awareness um that this happens to people of all walks of life. There's a story and how it affects each and every family, family member, friends. It just
has a trickle down effect on the impact that it has. And my ultimate goal is to break the stigma of how people look
victims of overdose. They think bad people. They're just a bunch of drugies and you know they deserve to die. That's all they're going to do with their lives. But that's not it at all.
Our daughter's sister from prescribed medications. She was over over medicated and it built up in her system and she died from it. So, you know, there's there are so many
different stories and this is my way of trying to get some awareness out there and color the town a little bit. Um, and last year I got a little more
response. Unfortunate brought us together and just want to keep growing and this year I intend on putting more names of people in the
that have lost their lives, lost their loved ones. So, anybody has somebody like one of our flags, please let us know. >> Yeah. And if there's anybody that wants
to help with that, uh decorating the downtown purple, I know that's been a thing for, you know, get Main Street a little more beautified and have cool stuff like this. So, I think this is awesome and obviously I appreciate and our family appreciates appreciates it. So, uh if anybody wants to come forward
for a picture with us with this and the chief of police and uh grab a picture. >> Thank you for doing that. Thank you. All right. So, if anybody's been curious about the purple downtown in August, that's why. Uh, next we'll move on to approving the city council meeting
minutes. July 15th, committee of a whole meeting minutes. Any questions or concerns on those? >> Motion to approve. >> Second. >> Motion to approve by council member Peterson, second by council member Heman. All in favor say I. I. Any opposed? Motion carries 5-0. July 15th,
city council meeting minutes. Any questions or concerns? >> Motion to approve. >> Second. >> Motion to approve by council member Peterson. Second by council member Homegrren. All in favor say I. I. >> Any opposed? Motion carries 5-0. July 23rd, 2025 city council budget work
session meeting minutes. Any questions or concerns? >> Motion to approve. >> Second. >> Motion to approve by council member Peterson. Second by council member Holgrren. Uh, all in favor say I. >> I. >> Any opposed? Motion carries 5-0.
Uh, next we'll go into announcements. Special election, Tuesday, August 12th, 2025, 7 a.m. to 8:00 p.m. Uh, make sure you get out and vote for that. Uh, Committee of the Whole meeting, Tuesday, August 19th, 2025 at 5:00 p.m. Planning Commission meeting, Tuesday, August
19th, 2025 at 6 PM. City Council meeting, Tuesday, August 19th, 2025 at 7 p.m. Uh, city council budget work session, Tuesday, August 19th, 2025. following the city council meeting, uh, canvasing board meeting Thursday, August 21st, 2025 at 6 PM, and the park and
wreck board meeting Tuesday, August 26, 2025 at 6 pm. Are there any council committee reports this evening? >> One, uh, had a meeting at the middle school for the Chamber of Commerce. the finance director for the school district gave a
presentation on the referendum and what it's being used for and their justification of it which I took some issue with. It made it sound like an investment was going to pay itself back but I don't see that happening. The cost is cost is pretty high and I don't know
people should look into it and see what they're proposing and figure out if it's worth it. Any other committee reports? >> I have two. Um I went to my improving fiscal futures
policy commit committee meeting. Um we discussed there about the stability stability at the state level with their budget and how it affects um the local level. So there's uh whatever policies are passed at the state sometimes, you
know, there's not money that follows through with that. So that was a issue with a lot of the uh metro cities. So hopefully we can get some ideas on how to streamline some of that stuff. Um
also there's a a lot of cities voiced their uh opinions about keeping local control and trying to keep state out of as many issues at the local level as possible. Um so that's it for that meeting and then I had
improving service delivery policy meeting which there's a large concern and a big push from um cities to help with the shortage of people who want to be police officers. And it's a statewide
thing and I'm sure uh nationwide thing, but we need to start coming up with creative ideas if it's fast fasttrack programs or um reaching out to high schools and trying to get more kids to become police officers because right now
we're fighting over cities are just fighting over a smaller pool of people who want to be police officers. So, uh, I'll be looking forward to some ideas on how to fix that. And then I plan on talking to our house rep and then our state senator to try to see what we can
do with their branch of government. That's all I had. >> Yeah. And I'll mention I had the two first LMC meetings of mine for the year as well. Um, basically mirrored the whole that same thing. Uh, most of the cities are worried worried about government preeemption. That's not just
rural cities. Metro cities are worried about it too. So, um, I'm going to work to, uh, I have the HR committee and the economic, um, development type committee. Uh, so if you guys have any state issues that you'd like me to advocate for the city for, uh, related to HR, economic stuff, I'll be working
on some of that for the next meeting. Um, and then towards the end, I'll come back with all of the changes and recommendations that we we're making to the state. But if anybody has any recommendations from the city or from even just residents, um, just please reach out. Any other council committee
reports? Hearing none, we'll move on to business item K1, a resolution to consider approving a special event permit for Rur BMX 2025 Minnesota State Finals. >> Good evening, mayor and council. So, we do have their event. It is scheduled for August 22nd going from 5 to 10 p.m.
August 23rd from 11:00 a.m. to 400 p.m. and August 24th from 11 a.m. to 400 p.m. as well. total for a three-day event. They are estimating between 800 and thousand people to attend per day. They're requesting to use camping in the grass area south of the INY indoor
arena. They'll have additional portables. Um and they will be cleaning up after their event. They've requested 10 barricades and 25 no uh small no parking signs from the city. They're also requesting to have the $100 cleanup fee deposit waved. And they have submitted all appropriate um
documentation and information. Motion to approve. >> Second. >> Motion to approve by Council Member Lundine. Second by myself. All in favor say I. I. Any opposed? Motion carries. 5-0. I know we're looking forward to that community event. It's a the BMX does a lot of great things for our
community. So, thank you for doing that. >> I was just going to also add that Dave that I I don't think anybody's foresight in that whole thing would be where it's at today. I don't think anybody realized how big it would be
here. They are this arena is ranked in the top five in the state >> large country I mean yeah >> so there is not many other indoor arenas so they so people have to travel and
they choose to come here over other cities >> that have it. So uh you know hat off to Rum River BMX for building it to where they're at. Um, I never thought it would be as big as it is and I've been part of it since I built the thing. >> And it's ran by volunteers, so it's not
taxpayer dollars going into it. It's a great volunteer group and I think that's huge for our communities, just volunteer groups. So, all right, we'll move on to K2 resolution to consider awarding the quote for the community center exterior renovation project. Miss Wood, >> mayor and council. So, we did have
$65,792 budgeted within the 2025 capital improvement plan for exterior improvements of the community center. Those improvements included windows, siding, fascia, and some exterior door work. Uh staff had work to collect and
solicit uh quotes for this project, and we received three quotes. Some of the quotes have different options provided, so hopefully you had an opportunity to take a look at those uh quotes within the packet. Um, we received quotes from Liberty Exteriors, Mine Art Construction
LLC, RMK Contracting Incorporated. Uh, some of them, two of the three replace the windows, one does not, and they have some different options there. So, uh, myself and Mr. Becker can answer some questions that you may have. >> I do have some questions um, regarding
the Liberty quote. I see that might be someone here from Liberty. if you could come forward and I can ask you those couple questions just to make sure we have apples to apples here on some of these bids. >> Just state your name and address for the record, please. Sir, >> Eddie Wilkinson, 2563 325th Cambridge.
>> Thank you. So, my first question is or a couple of my questions are regarding the windows. Uh, I see it says Thermotech series windows. Which series line is that? >> The That's the highend. I I believe it's 100.
>> Yeah, I think so. That has the R value and I I'm not So, the guy who wrote this estimate is Eric who's in Baiji. >> Okay. >> I got this phone call 10 minutes before this meeting. >> Okay. >> I'll do that. >> Do you usually do use a Thermotech 100 series windows and >> they're very good windows? Yeah.
>> Yeah. >> Yeah. For the price, it's the best window we think you can get. >> Sure. >> Because they're very efficient. Uh probably just as good as an Anderson. If you look at the R value or the rating on the window, they come with a lifetime warranty and I believe if even if they
get broke, someone hit it with a bite or something. I believe they come out and replace the glass for free as part of warranty. >> Okay. So, that is the 100 series window. Yeah. >> Okay, sounds good. Because I know the other quote was a 100 series window and there are cheaper series of of that brand window. So,
>> Okay. And then uh on the windows additionally, the is the interior trim and painting included with the bid like the finished work on the inside? Yes, >> generally. Okay. >> Okay. >> You wouldn't have to do anything else. >> Okay. >> Is what I you know, we'd install it. It' be none finished.
>> Okay, that would make sense. Uh and then one of the other contractors that was out here said that the sophet venting uh there basically is none. Uh did you guys notice that when you put in your bid? And if so, did you account for for venting in the sophet with that replacement or would that just be something that you would do?
>> No, we Yeah, that's just something that we'd automatically do anyways. Okay. >> We always use a vented If you ever look, sometimes they have a pattern like one piece will be not vented and the next one vented and they stagger. Yep. >> But we use usually all vented. >> Okay. And then uh if you open that up
and say you don't see shoots in there or anything required to meet code on that, what would you how would you usually do that? Would that something like shoots be included in that or is that something that would be a supplement? Anytime that we uncover anything and we find it doesn't comply with the code issue um
and we and we are pulling a permit on doing the work, we generally would have to upgrade that or make them aware of it, you know. Um and to put shoots in, you know, those are that's not a really big deal, right? >> Those are pretty cheap, you know. It's something that >> I'm sure would probably just probably do
for you. >> Okay. >> Uh you know, but if we now say that we ran into a bigger issue that would be, you know, more than something like a 100 or two then, you know, probably have to bring it up and get a change order in or something. >> Okay, sounds good.
>> Um, and then there was a so the board in Batten, uh, I noticed that you guys had an upcharge of 4,300 for that. Um, the other contractor, one was at 2,000 for that and the other was at 750. Is there any negotiation room on that or is that I don't know if that's something that we can do as a city because it's
significantly more expensive for the board and batten through y'all. So sometimes you guys I think in your scenario when you do board and batten you don't have a backer in place the way it's currently done. So we were factoring having to add a backer. >> Okay.
>> So that board and batten has nailing so the board doesn't just fall off over you know it's just nailed to a thin board. So um I believe that's why there was a little extra cost you notice that you didn't want to have to worry about that as a warranty issue or something. Sure.
>> But with that said, I'm not telling that I wouldn't negotiate. Like I'm the owner and I believe in the cause. You know, I also from the community, so I like that, >> you know, the advantages we get from it. So, you know, I I'm I'm happy to help.
>> Okay. All right. Anybody else have any questions for this particular contractor? >> Was that also adding that other door? That was the Yeah, one of them was the the westward or the west side door. And
I did have a question on the resolution. It says both doors on the south facing. It should say just the west side door on the south facing. >> Thought they were going to add one. >> Yeah, just on the west the west. >> I thought it was on this side but over
to this end and take that window out. >> It was on the south side. >> Yep. >> Yeah, it was on the south side. >> The west. They were going to do something different with that. >> Yep. And that wasn't that was in here as a a supplement to the the base bid. Any other questions on that one?
>> All right. Well, thank you for coming in. Well, I think we'll have some discussion on this and see where we're going to go and if we have any more questions, I'll call you back up. >> Yeah. Thank you very much. I said if we do as we're doing this project, if we do it or whatever, some smaller things like come up or even, you know, whatever,
>> you know, we're from here, so we're happy guys and work through. >> Okay, >> sounds great. Thank you. >> So, what do you what do you guys think about, you know, if you look at the the bids here? His bid was competitive, just the the board and batten was higher. Do
we try and negotiate that down to get the board and batten or do you guys just want to bypass the board and bat and basically it's just cosmetic? >> Can we peace meal it out >> or does it have to be one whole thing? You mean with different >> like on sighting RMK is at 30,800
but then Liberty is at 30,000 but then there's addition of the other item that was included with uh I'm sorry maybe it wasn't the sighting maybe it was a different item. Uh some of them are including multiple
things within one price. So RMK includes three things within the signing price, but then in the Liberty it's a $1,500 item and $1,500 items. So if you increase the siding by 3,000 for the two, 1500, then it's 3,3100 versus 30,800. >> Mhm.
>> I think that might be tough because you you know, usually the siding and windows are sort of done together by the same person, but what do you guys think? negotiate that. >> Okay.
>> Okay. I I think that's fair if we're going to do the board and batten at the you know the other the next closest on the board and batten was $2,000. So I think that would be a a good thing to do. Uh that would bring his bid down to 75,160.
Um that's with new windows, new siding, the fascia, basically everything we wanted. And that would be the lowest bid. That's my two cents on it. >> I'm okay with that. But and we don't have to go out to rebid
since he's here. If the other people were here, they could negotiate, too. >> I just don't want to leave anybody out on that process. >> Yeah. I don't know how that generally works, Miss Wood. >> Because it's not a formal bid. Um, we did just receive quotes. It is your
prerogative to negotiate. >> Okay. >> I just don't like this one did refinish. I I will add >> Yeah, that one's I think the refinish window one is out. I think it needs new windows. >> I think that the whole object was is the windows it's needs new glass. It's not
meeting it. I just I think that one needs to go away and it's just the other two. >> Yep. I agree. >> I would like to just add though we haven't historically done it like that. Um and so it might be something that we want to consider letting everyone who gives a quote or something let them know
that there could be discussion. Um not it legally we are able to however it's not typically what we've done. Just wanted to let you know >> if we could go to the resolution mayor and what what was needed clarification please. Uh let's see here.
It says uh in the third whereas the first bullet point says replacement of the south facing windows plural with full window doors and sidelights. We're only doing one window. It would be the one southwest facing window only not the southeast.
>> Do you are you asking what that means? >> No, I just want to make sure we're only doing one. >> We're only doing one window. Is that your Okay. >> Yep. And the resolution says two. So I just wanted to change that because it's only coan. >> Okay. >> Yep. >> And that's how the bids are written for one as well. So it's just a >> Okay.
>> Small typo. >> I'll clarify that. >> The bids are for one. >> Correct. >> Okay. >> Okay. I will modify this resolution. Okay. Uh so the bullet will say replacement of the one southwest facing window with full window doors and sidelights
>> or south facing window on the west. >> So however however it works I think you guys >> south facing >> west side window. I mean because there's a west and east side window on this. >> Okay. Got it. I'll make sure I put the
word one though in there just to clarify. It's one window. >> Sounds good. And then um I will also modify the resolution to be awarding this to Liberty and uh Exteriors LLC in the amount of 75,160 >> if that's what we decide.
>> That's what's approved. >> Okay. What are you guys' thoughts on >> I just want to know if that you know it's just nice to have clarification what there's going to be a charge there. You know, there's always going to be a change order, but I mean, they get in
there and they find that the, you know, the king studs are rotted off and they got to do some reframing. Are we, you know, are you talking time material at x amount of dollars, 10% over cost? I mean, that's just a kind of a clarification we'd want to see. Uh, I
know there's a lot of times that's how you write up an estimate is >> that makes sense >> to to make sense so that we do know if it is rotten and the chances are it could very well be that they need to replace some studs on this side.
just kind of get an idea that, you know, if we do find that this extra work is going to be XXX >> instead of being shocked at whatever pressure and all of a sudden come out with a change order where all of a sudden they come in and say it's going
to be, you know, $600 for extra labor and some studs. Do I we don't need to go sit there and fight over a change order. like an hourly rate have that laid out >> hourly rate or or something that would you know in that effect I've written up
a lot of estimates that I've done that unforeseen issues or time material at x amount of dollars an hour and percentage over cost >> is that written anywhere in our in our bid >> no okay >> but it wasn't as >> sure
>> no we didn't ask for that so if there was something that came up that was in addition it would be as was mentioned a change order And then they would provide an hourly rate, especially, you know, sometimes they get into something they're like, well, there's mold, we have to take something out. They do usually, we would ask for an hourly rate
and end a full estimate for the project. Um, but we typically have entered into that once it's a problems found. >> Okay. I would like to say >> sure >> older
Okay. >> Right. >> Any thoughts on the upgrading to Anderson 100s? You guys are fine with the the Moex? >> I don't think that just on my reading online and talking to a couple contractors, I don't think the upgrade cost of the extra was it 6,800 is going
to pay dividends. I mean, it's pretty much the same window, but >> they're not they're not Windsor windows from Menard's. That would be a you know, that and this other one were is just refinish the windows because they're in
great shape. Well, aluminum windows, they transfer heat loss through that aluminum. They in, you know, you know, you look at them, the window panes are shot because you can see the clouding in between the glass. So if that's the
case, they're not in great shape. >> Yeah. >> You know, so I I that that's where this other bid is like I I wouldn't even want to consider that >> because you're going to spend that money trying to refinish them and we're still in the same boat we were in before. >> I think we probably all agree on getting
rid of the middle quote, >> the the minor one. >> Yes. >> Okay. So, the total with Liberty, uh, like I said, with the $2,000 board in Baton would be 75,000, was that $75,160, I think you had said.
Otherwise, the RMK contracting bid for the same work is $83,370 with the same windows. >> Um, >> using the same windows, >> using the same the same windows as the other bids. So, to me, the Liberty one makes more sense. And I like the fact
they are from Cambridge. So there aren't there's there's a few Liberty trucks that are actually in town. So the people live in this town. >> All of these contractors are all local. So that's the other one. So >> I just like fact Cambridge is lack of better words our sister city. >> Sure.
>> Um and that's trying to keep it a little more local. >> I don't know. I would recommend using Liberty. >> I'll second that if you're making a motion. >> Yep. I'll motion it. >> So, there's a motion from Council Member
Lendine and a second from Council Member Heman to approve the Liberty Exteriors at the amount of $75,160. All in favor of that motion say I. >> I. >> Any opposed? Motion carries 5-0. Thank you for coming in and being able to answer some
questions. >> And thank you for being able to negotiate with us, too. That's nice. So, >> Yep. saves people some money. All right. Item K3, resolution consider authorizing the purchase and installation of a new air conditioning
unit at the community center. >> Good evening, mayor and council. Yeah, so we got some quotes from Sun Mechanical on the air conditioner unit. Uh had them out because it wasn't working and they did give me a quote to charge it, but they don't know how long
it'll last. That was $1875. And then they gave me two different uh air conditioner models. Uh same brand. I think the one is just a little more efficient for it was 9,551 and the other 134s was 8,7256
and I think we just go with the 8,000 bid the 134s. >> Sure. So I did have a question on this. Um, I talked to I know the owner of a one of the biggest HVAC companies in Minnesota and he I sent him the the estimates and he said they're very good
estimates, but uh the 10% material markup is that something that we can um negotiate because that's not the industry standard anymore to do those. >> That's our contracted. >> Oh, that's the contract. Okay. >> That's because they're contracted to take care of our stuff. >> So, we're stuck. Okay. Well, that's fair
then. Um, and then I did some research, uh, again, and I would agree with you that we go with the $8,000 unit. Uh, in Minnesota, the more efficient unit, you're never going to see the payback on that and the lifespan of the unit. And the more efficient units when they break, they're more expensive to fix. So, I I think I wouldn't like to see the
uh $8,000 one myself. >> Thoughts? >> I agree. Steve, this is your Do you want to Do you see those bids or >> up his alley?
>> I'm just trying to look and see what the Okay, it is 454. Um 454 basically is probably be about 30% more cost over 410A. Would
you like to uh see if we can get other bids or what are your thoughts on it? Do you think the price is fair or longterm would you rather see a different unit? >> Well, company I work for Bryant is the same as
Carrier. They're the same company. >> I Josie, how's that worked with with the with this? I know that we have a service agreement with Sun Sun Mechanical, but on something like this, is that fit in
their agreement or is that something that we have to have multiple bids for? >> I'm not going to say that we can't go out for multiple bids, but we have typically when things are um gone out and we weren't scheduling it in the CIP
for something, it was more of a timely issue. I would say that the norm has been that we've gone with our service contractor to get that. >> I'm just looking at it's you're this time of year. I haven't had my AC on in two weeks. I mean,
you're you're kind of at that line right now. I would definitely want to go over and take a look at it and submit get a bid submitted from Apollo, which I don't have I have no control over what the pricing would be. I have
not no control on that. Could you is that something you could look at and tell us if maybe it's worth fixing with the temporary >> if it's if it's an R22. No, it's not worth fixing. >> Fair enough. >> R22 is gone, >> right? >> And if somebody has R22 right now, it's
like $1,000 an ounce. I mean, it's it's just un ridiculous. Same thing is going to happen to 410A. >> And that's going to that's going to start the prices of that start to increase. I will tell you that 454 right
now is almost as expensive as 410A because you can't get it. It's there's contractors that cannot get any 454. >> So what are people putting in for refrigerant and
>> 454 is what you have to do. Okay? because you can't there is some contractors depending on the unit I might still be able to get a 410A system for a 4 ton. There is there is certain suppliers that
have them. So you might be able to still find one or two here and there. So this is for I' I'd have to I'd have to look at the numbers on it. Um
uh but I would you know I mean I wouldn't I wouldn't even need to go out there. I could see what you have in here. Uh you know sizewise that's all I need the information I need. >> Okay. >> And I could probably get something turned around tomorrow morning. >> So would would this be a situation where
we could maybe approve up to an amount and if we get a lower bid >> or you can just say let's let's table it until until two weeks >> council meeting. I honestly I don't think it's going to make that difference in right now this time of year.
>> Yeah, >> just with a lot of people in there that building does get hot. Mr. Christensen, you can you come on forward and >> local is North Country Air. Uh Kyle, he's over by Long Lake. Um they do everything
commercial res. I found him to be uh really fair and able to improvise on, you know, on different things. So, every every time I got a bid, he always out bid everybody. So, he might be able to save you guys some money. >> Okay. >> So, I can get you that information, too,
if you like. >> Okay. >> Because it ain't going to hurt to get you know, extra estimates. I mean, it's it's it's not it's and like I said, I don't I I think this time of year right now, >> I mean, we're not they're not really predicting any scorching weather
>> the next three days, but then after that, this thing by then anyway, >> but I've got and I also gone down to the state fair and sat down there and I had to go buy a jacket because it was so flipping cold I couldn't breathe. So it it's it's a crapshoot no matter which
way you look at it. >> If nothing else, maybe you might be able to save the taxpayers some money going that route, this route. >> All right. >> So I'll get you that information. >> Okay. Thank you. >> Mayor and Council, my recommendation is if we know for sure that we're not going to repair the unit and that would be with our contractor and we do want to look at getting quotes, more quotes. I
think that we should follow the typical process that we've done and put it out for that quote. Um publishing the quote to the people who have requested to be on our contractor list. We can also reach out to multi to others, but um I think in all fairness, we should put it
out on that one list serve that we have. >> I would just to make things easier for everybody, I would go by with what they're asking here. Uh the single stage 4 ton. Uh that's basically all they need to know at this point.
>> The only other thing that will be uh this contractor is at a handicap because their prices are now public. So, >> right, I >> that's the one damage of going getting these quotes in front in the public meeting. Everybody sees them. It's very easy to under bid them
>> by just even $100. So, that I would caution on that. >> Yeah. And I I did reach out to one of my contacts and he said that bid was significantly less than the bid would have been from them. He was kind of shocked at the price. So, I think the price is actually really good myself. I don't I don't know, Steve. You're
do you have any idea if that's seems like a reasonable price? I mean, from what I'm looking at, it seems pretty fair. $8,000 for a commercial type building is >> No, it's not. This isn't a commercial style air conditioner. >> Sure. >> The one that we have at city hall is because that's that's three-phase. This
is just a standard residential air conditioner that's in there. >> Um, >> that does seem high. >> Well, >> I don't think so. I I look at the I I kind of know what coils cost. I think that's a little high um in my opinion.
Condenser looks a little low, but there's a lot of caveats with using 454 because it is slightly flammable and you're supposed to have sensors in the coils so that it shuts
the furnace off if that thing produces a leak. that and that's a lot of things that people don't understand. This new Freon is flammable, slightly flammable. That's what happened when we were when the par when we were removed from the
Paris Accord in 2016 and 2020 we were put back into it and the Paris Accord said you have to get rid of all fluorocarbons and fluorocarbons is your 22 410A
those are all being removed so this is the standards they went to you can search air conditioners exploding and you'll see tons of videos of them blowing up, but most of those are 32. 32 is more flammable than 454.
So, it's unfortunately that's where we're going. You know, you get somebody that's deathly afraid of gas and they got electric appliances in and they want an air conditioner all you got to tell them it's flammable. Now, they get now they're even more
nervous. So, on this topic, what do you guys think we should do? >> I'm going to stay neutral on this. You guys make your decision. >> You know, Mr. Wood, do you know how warm it gets over there during an event? I know it's not that warm outside, but if you have a big an event, it gets hot.
>> It gets hot in there. And I I don't know that we want to wait another two weeks. And I know I'll get complaints about it being hot in there. Well, the other thing to consider and I don't know this maybe a lending question, but we are cooling that entire facility running the
one. Um, so I don't know how great that is for that one unit. Obviously, it was probably best to have two given the size, but >> if that one goes out, then we I mean it was struggling. We were over there full capacity for the mayor's lunchon and it
was running as cold as it could go. enough to take the edge off until we replace the other one probably. >> I don't think we're going to get a better bid, but if you guys want to, we can definitely go out.
I like the $8,000 bid. >> You make it a motion to approve this one? >> Yeah, the 8,000. >> I'll second it. >> Motion to approve by council member Holgren. Uh second by council member Heman. All in favor say I. I opposed.
>> But I would like to make sure um Todd Lundine if he has that contract to make sure they're on that our contractor's list. >> Oh, Todd Christensen. >> Yep. >> I don't know. I don't believe I've seen them. So, we'll reach out. >> Yeah. I've never heard of him. >> Reach out to him. >> I'd like to see them on our list. >> And did that pass 50?
>> Yeah. Did you abstain or did you >> I voted. It's at this point. It doesn't matter. I just If you're going to make that discussion, I will abstain from that discussion. Okay. So, the motion carries 5-0. Correct. Well, that's good. The community center is getting some good upgrades tonight. Much needed for
quite a while there. So, >> yeah, it's it's due for some upgrades. >> Yep. All right. K4 resolution to consider accepting the purchase or repair of the public works on call truck. >> Uh, good evening, mayor and council. Yeah. So, I I got all the quotes uh for
the new engine. Uh, I also got a quote on a state bid truck. Um, it's all in there. The new truck was 36,779.63. Um, we got three estimates on the
trucks. Um, JB Auto Services was 8,22136. uh Ken's repair and sales in the amount of 10,621.88 and Fast Repair Automotive was 9,73256 >> and that was for those were all rean
engines and uh I did look at all the bids and I noticed that um the two of the three all mentioned the same threeear 100,000 mi warranty. So, I reached out to JB uh Auto Repair and asked if his was a warranty because he's probably using the same engine and it is the same three-year 100,000 mi warranty,
and he did send an updated bid, I believe, um to public works. So, we have that. Uh so, that's something obviously you want a warranty on something like that. So, I thought we should reach out on that. Um so, all those bids are apples to apples. It's just what do you
guys think of each contractor or do you want to buy a new truck or >> What year is that truck? 2017. >> How many miles are on that? >> 78. >> I was going to say 60 something. I guess I didn't. >> It needs an engine already.
>> That's the problem with that engine. >> Very common. It I figured the transmission would be >> putting back in it. >> I figured a transmission would be in need with all the stop and go. I think that when we looked at it wasn't necessarily the miles, but it was about
200,000 hours because it idles. >> Yeah. >> Yeah. >> How's the rest of the truck look? >> Um the the frame and stuff is solid, but the box and cab is starting to get some
rust going. The front seat is um wore out, but you get a seat. They're not that expensive either. But, uh, Nick and I were talking like if you don't spend the 10 grand now and all
that, it's you're really only spending like 21,000 on the truck. >> I would personally like to see us repair it. And I think the the one bid for eight $8,200 something dollars is a pretty dang good bid.
Also, I did notice that the new truck has a turbo. Um, and we have found out the hard way that idle hours are hard on turbos. Look at Travis shaking his head. So, what happens is turbos, they're they're meant to be driven and you get the high RPM, so you get the oil pressure to them. At idle, they don't get enough oil pressure, so they break
down really fast. You're going to be replacing turbos on something like that. So, I'm opposed to even us owning any trucks with turbos for the amount of idle time we have. as Miss Wood just stated. So, I I know their problems. So, that's that's my main detractor from buying a new truck. Um, just because
they have a turbo and it's a that's going to be a $5,000 expense every 5 years for us on that truck. >> I'll make a motion to rebuild for that 8,000 bid. >> Motion on the floor. >> Second.
Motion from uh council member Heman, second from council member Peterson. All in favor of the awarding the low bid at $8,200 roughly. Uh say I. >> I. >> Any opposed? >> Uh motion carries 5. >> Can I just ask for clarification? So I
believe that the amount was >> 8606 >> not to exceed 10,621.88 uh for replacement. That's what the >> Yeah. Well, the bid all the bids are under that. That's why I just put it that way. >> Does that include the contingency
>> if there was any issues? >> It didn't. It was just the highest bid for putting the engine in. >> Okay. >> So, sorry, it's 8606 and 80 cents on that JB bid. If >> I'm going to include that exact number then 8606
And there was a motion in a second on the floor. Did we vote on that? >> Yeah, we did. Okay. It just we had to readjust those numbers because I said 82ish. I thought >> Miss Wood said 82 at some point. So that's >> I was sorry, mayor and council. I was looking at the resolution and so and it
had he had included one of the bids. So I'm just making sure I get the resolution changed. Yep. So, it'll be for what was presented as option two would be what was approved in the resolution in the amount of $866.80. Um, which is what passed. >> Okay, sounds good. And that's the good
thing about that three year 100,000 milei. Well, maybe we can plan for a newer truck in three years. >> I know that one's pushed out to 2032 in our CIP. So, >> yeah. I don't I don't know if you're going to get that long, but we'll see. >> Yep.
All right. I believe the bid is 822136 though >> we don't pay we don't pay sale tax correct >> that's what that's why I put in the resolution at the 82 >> that's where that 82 came from okay so that was 822136
>> yeah because the on their quote they added sales or tax in there we we don't pay that >> got it >> I just normally minus that when they do that >> sounds So, we got all that. All right. Next, we'll move on the consent agenda. I would like to thank
Quick Trip for donating to the mayor's lunchon. Um, they had donated 200 bucks so we could buy I think we bought water with that. So, thank you Quick Trip uh for that donation. And then I'd also like to make an announcement that the fire department will have a roundup and a fundraiser boot set up at the liquor store August
1st through September 11th uh with the touch-in truck and meet and greet type uh events one day in that window. I'm not sure exactly which day, but uh so if you want to donate to the fire department, that's a great way to do it. I also want to give a shout out to Chief Myers and the city staff for all their
hard work trying to find a suitable officer to hire, and I'm very excited to see that we're going to uh be hiring an officer and be fully staffed. Uh it's essential for keeping our city sta safe. Uh any other questions or concerns on the consent agenda? >> Motion to approve.
>> Second. >> Motion to approve by Council Member Lundy and second by Council Member Peterson. All in favor say I. >> I. Any opposed? >> A motion carries 5-0. The consent agenda is approved. Uh next we'll move into close session pursuant to Minnesota statute 13D.05 subdivision 2B for
preliminary consideration of allegations or charges against an individual subject to the authority of the city council. So we'll move into close session. Um and then we'll come back out of close session when we're done. We need a motion to move into close session. Correct.
>> Correct. Motion to go into close session. >> Motion to go into close session by council member Lendine. Second by council member Peterson. All in favor say I. >> I. Any opposed? Motion carries 5-0. >> I did notice I forgot to ask one thing.
What's that? >> Um, in the the grant agreement, it says the completion is December 31st, 2029.