All right, it is 7 o'clock. We will call this city council meeting to order. If we could all rise for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice
for all. Doing a roll call. All members are present. Uh is there any public comment tonight? If anybody would like to come forward and speak into public comment, you're more than welcome to. Sure. Come on up. Say say your name and
address for the record. Okay. We know who you are. Yeah. There you go. So, yeah. My name is uh Todd Christensen, County Commissioner, District 4. So, today we uh we voted on Was that too loud? Okay. Uh we voted on the final
stuff for your uh highway 65 or not highway 65 the county road five there the turnabout. So they had um there was an extra like 450,000 but we were able to cover that with our ARPA funds which is pretty good. So as long as the
project no unexpected stuff comes up we should be able to be able to cover it there. So and uh then also too that's going to be resurfacing as well I'm sure. Have you told them about all the stuff there? Okay. So, it'll be resurfacing from uh the railroad one of
the railroad tracks there all the way out to Highway 65 with new curbing, gutters, uh and then uh sidewalk updates as well, too. So, it should be pretty nice. And then I think it was I think I was told it was the 20 2026
is it that they're going to start the other side going uh going west. Yep. On that there. So, when are they planning? east of the tracks or west west of the tracks. You said 2026. Yeah, I'm thinking that is that is what I heard I think. Okay. It's west of kind of it's
kind of conflicting because I heard uh uh 2028 and 2026. So 202 confusing 2026 I was told last week was the uh the east side of 65 going towards 8th Avenue. 2028 is the west side from the from the
tracks to the bridge. All right is what I was told. Yeah. I know that's uh and it gets kind of it's kind of confusing. I think what we should do too is have some kind of uh um I've been thinking about it like I was I wanted to be here for the last meeting. Um I sent Luca
text but I guess you didn't see it in time. I wanted you guys to inform you guys that we did vote to approve the funding and today was a different vote but uh anyway so I think we should have some kind of uh a better line of communication within the within you know between the city and and the county. I
think that would be really good. So, because that was something when I run for county commissioner, I I wanted to have that exact thing. So, sure. That's on the agenda tonight. Oh, it is on the agenda. Well, did you want me to wait and say it again?
Yes. So, and then um so I I belong I I sit on the uh uh Metropolitan Emergency Services Board, too. So, there was a couple things that uh got going there. There was uh there was granted $7 million was granted for GIS school
mapping. That's just another more security stuff I have to talk to Wayne the sheriff and see because throughout the state some some schools are going to opt in and some schools are going to opt out on that one. And then uh a little change to the legislation too because uh at the county we weren't sure about uh
so like mure there was the mure uh what the heck do they call that there? the uh the yeah the assessment portion of the mure bill failed. So because we weren't sure how much was going to fall back on onto the county as well. So and let's see. Oh
yeah, and then also too there's uh changes starting uh August 1st for open meeting laws as well. Um but mostly uh mostly it pertains to uh virtual you know when you're somebody is not here because before you used to have to if
you were somewhere else you had to state your location and all that but that's going to be done away with. So there was a lot of discussion on that the legal Minnesota cities policy committee meetings. I was in those. So I was I was wondering if that would make it through. I think it it provides people the
opportunity to, you know, be like if you're overseas or in Europe or or somewhere, you can still be at your meetings if you need to be. Still be at your meetings. Exactly. Did they uh change the percentage of attendance that you had to have with that? Did you Um, no. I haven't got that far into it, though. That's just something the person
wants. Josie, you guys probably want to look into that and see what those new laws are going to be. Um, but anyway, what uh what questions you guys got for me? We'll have some later, I'm sure. Okay, sounds good. Um, I'm sure I'll have something else to say. Sounds good.
Thank you for being here. All right, no problem. Yeah. Uh, last last meeting he had text me at 5:30 and we're not allowed to look at our phones and and we started at 5 so I couldn't see his text and I saw it afterwards like a bummer because we were talking about we wish he was here. So, he had text me. So, happy
he's here this week and uh we can get some feedback going. Any other public comment tonight? Hearing none, we will close the public comment and we will move on to adopting the agenda. Are there any changes tonight? Uh good evening, mayor, council. We do have some changes that I'd like to make note of. Uh we did have
a revision to business item K2 resolution to consider the authorization of a second reduction letter of credit for Fairy Greens North third edition and that was changing the amount in there to be uh accurate. And then we have um a reorder of our business items and that
was to move so we have a discussion item um with Jason Cook here prior to our banking services. And then lastly, we have an attachment added to a consent item which is L2 resolution to amend resolution 2025-4 authorizing
signatorries and city credit card use. Um, and that is because our RBC Capital Markets Investment Group requires a specific form with my signature as well as our new um, finance director Nick Soulberg's signature. So, that has been included in here and must be approved by
council as well. Sounds good. Any questions on those changes, guys? Motion to adopt. Second. Motion to adopt by council member Lundine. Second by council member Peterson. All in favor say I. I. Any opposed? Motion carries. The agenda is
adopted. Uh next we will have uh the approval of the city council meeting minutes. June 17th, 2025 committee of a whole meeting minutes. Motion to approve. Second. Motion to approve by council member Lundine. Second by council member Holgrren. All in favor
say I. I. Any opposed? Motion carries 5-0. Uh next June 17th, 2025 city council meeting minutes. Any questions? Motion to approve. Second motion to approve by council member Lundine, second by council member Hongren. All in favor say I. I. Any
opposed? Motion carries 5-0. Uh next we have the announcements. City offices will be closed Friday, July 4th, 2025 and observance of the 4th of July. Committee of the whole meeting Tuesday, July 15, 2025 at 5:00 p.m. Planning Commission meeting Tuesday, July 15,
2025 at 6 p.m. City Council meeting, Tuesday, July 15th, 2025 at 7 p.m. Uh park and recck board meeting, Tuesday, July 22nd, 2025 at 6 p.m. And the two city council budget uh work session meetings, Tuesday, July 23rd at 5:00
p.m. and Tuesday, July 30th at 5:00 p.m. Uh any council committee reports tonight? I have one. So, I'm on the BMX committee and it was just a regular meeting. Um, they're just going through all their
upcoming uh events and uh races. Uh they're this winter they're going to be doing a track redesign on some of their turns and straightaways. So, just to change it up a little bit. But a couple of you uh asked me to get their opinion on park stuff over in that area. They
said they would like a pump track, but the more expensive one. Well, I was like, it doesn't seem like that's a topic right now for that expensive amenity. And then they were like, if we can't get a, you know, a nicer one, then they would rather have pickle ball
courts. Yes, there's several of them uh that would like to see pickle ball courts. Uh some of them do play, but they uh said that it would be a nice amenity and a couple of the board members actually
live in the city and they would like to see pickle ball courts, too. They did say uh 8 to 16 courts. Yeah, there's Jason's face between eight and 16 courts. Minimum of eight so you can have tournaments, I believe, and
then room to expand. Do they want to fund raise for some of that? Uh I don't think for the pickle ball courts. I don't know. But wasn't that wasn't their recommendation for six. Six to eight. I thought six could do a tournament. Six to do a tournament. So that was just their recommendation. Um so I just
thought it was kind of funny that they were pushing for pickle ball courts since we just had the same discussion here last meeting. But yep, that's all I have. A report from the chamber meeting. Um, they didn't have any special speaker, so
they gave a minute to any business that wanted to make announcements. Uh, a lot of activities going on this summer, a lot of talk about the rodeo. The the Chamber of Commerce website, North 65 Chamber, has a really good event calendar if you want to see what events are going on. They do a good job of keeping that updated.
Sure. Fire district. Um, I'd like to use a couple hours of the attorney's time, have them look over that agreement. and I couldn't get a consensus on the board whether which direction to go was kind of seemed like it was split. Um so
I offered to at least have a preliminary look at it um to even know if if that's the right direction to go. So we'll get an opinion there. Um
the board kind of moves slow. It's there's a lot of hard work I think that needs to be done on that fire district and um I'm hoping they all step up and and and start doing what we need to do on it. That's all. Sure.
All right. So, the school board meeting on the 26 was pretty jam-packed. They talked about their their referendum that it will be uh on a ballot November 4th, 2025 for a special election. Um, the total monetary value of that is is pretty astounding. Um, I I have it
broken down by school and by kind of topic. Uh, $7 million in security and safety upgrades, uh, 20 million in deferred maintenance, 6.5 million for recreation and athletics, 14 million for Primary School, 4.3 million for
Cambridge Primary, 600,000 for Intermediate, 5 million for Cambridge Intermediate, 4.4 4 million for Iani Middle School, 600,000 for Cambridge Middle School, 12.8 million for the high school, 2.2 million in miscellaneous projects, um totaling 87 million, and
that will be question one on the referendum. Uh question two is for a fieldhouse. Uh that is $37 million with an inflation allowance of 3 million. So it could be up to 40 million on that question. Um so obviously that could
have a fairly significant impact on taxes. Um, and people need to get out and vote. You know, obviously there's some great things in there. Um, but you can look on the the school board's website and they're supposed to be doing a lot moreformational stuff on what you're getting for that money. Um, there
were a few questions that I had about a handful of those items. So, I'm going to meet with the superintendent and the finance director at the schools. Um, kind of get a breakdown on why some of that stuff's in there. Um, other than that, uh, there will be deficit spending for 2026, uh, with a 3%
increase in revenues and a 4% increase in spending. Uh, so roughly $1.5 million deficit spending, uh, next year. Uh, state mandates being a large part of that, but not all of it. Uh, their fund balance is hanging out around 20%, so their fund balance is fairly healthy.
Um, and then another interesting tidbit that I found, I guess, really interesting was that there's 34,000 people roughly in the school district now, uh, within, you know, the boundaries of being in the school district, which is up, uh, over 10% from 2020. Um, but school numbers of, uh,
attendees is actually decreased. So, while the district is getting more potential students in it, their numbers are still decreasing. So, I think I think we're seeing more people doing homeschooling or or other schools. Um so November 4th, 2025 is the referendum and that'll be important for people to get
out and vote vote and make their voice heard. Uh and then we did have the um the public safety training seminar. I had asked city staff to send you guys the slideshow from that. I don't know if you had gotten it and we can talk about that more uh when we talk about the the
county discussion later tonight. Any other reports? I got a question. Did they give you any numbers at all what the average debt would or tax burden would be on the average house in a county? Yeah. So, over the lifetime of the bond, it would be roughly $10,000
per household. Divide it into how many years? Uh I think it's 25 or 30 years. Um so it's it's the average household anywhere from $200 to $500 per year added to your taxes if that referendum passes. Um, and
the average business anywhere from 70 to $1,500 a year more in taxes just from the referendum. That's not including the regular operating school budget. That's just the referendum. So, if I'm hearing that right, 20 to 30 years, how many referendums will they have in that 20 to 30 years? So, you're going to have to
add a lot more out. I mean, you would think or you'd hope that it would be all covered in this, but I don't know. I see one every 5 years. It seems like I might be wrong, but it seems like one every five, six years. So, it's a pretty sizable amount. Um, so I I hope they do a really good job at educating people on
what's included in that. Um, obviously there's a lot of things in there that are absolutely essential. Um, but I have questions on a few things myself. So, I'll get some answers and come back to you guys at a later date on more of those things, but we have till November. Um, hopefully a lot of people learn
about what's going on with that. Any other committee reports? All right, we will move on to business item uh K1, Centennial Drive, Southwest upgrade discussion. Good evening, mayor and councel. Um city staff have been working with the developer on a proposal
to build a 28 unit market rate apartment building on um the vacant parcel across from the middle school on Centennial Drive. And so this isn't for the site plan or anything like that yet, but before we have them move forward with that, we wanted to have the discussion of the road condition. And currently
that road condition is not great. We can have engineer speak more to that. Yeah, it's not great. No, it's uh it's a pretty much a failed condition. You know, fully alligator cracked. Um and it's doesn't have a turnaround either.
So, it's just essentially after you get past the southern school entrance, it pretty much just goes to a private, you know, road that's been kind of left to deteriorate. Um we did seal coat it. a couple years ago to just try and get a little life out of it with the
expectation that we're going to need to do something with it, you know, eventually. So, I guess the question is you have three options really is what we had discussed internally. Um, and it's wave the road upgrade requirements. We
usually require them to be upgraded if we know there's going to be more traffic. um and allow the project to proceed with Centennial Drive in the current condition, require the developer to cover the full upgrade cost, um mandate they pay for the entire upgrade, which could potentially prevent the project from happening at all. Um or
approve the cost sharing as per policy. Um which if we do that, um the city would be contributing approximately $144,000 with the developer um at about 125,000. These are estimates obviously.
That's the city street now. Yes. I I could see that being a nightmare with the school there. The way we would have to reszone this also, right? Yes, it'll have to be reszoning. It is adjacent to R4 right now. Um so I don't
see there any implications. It wouldn't be spot zoning. We already have R4 adjacent to it and it's R3 which is low density multiple family. Um so no is no issues for seen in that direction. Um
but I would also just like to say that currently we aren't plowing that. It's not a priority plow route. So it's a second day plow and um that would have to change. And so that's also the reason for adding you know the culde-sac bulb is to make plowing easier.
The question I have and I don't and I hope everybody doesn't take this out of contents. Is that a section 8 housing? It is market rate housing. Okay. So, I had a question on that. How does that work for um I guess multifamily
home or apartment next to a school like that? Is there more background checks? I I Is that something that's common in those types of scenarios or how does that work? Nope. Nothing changes. Just like if you were to buy the property yourself and build a house there. So
nothing. Okay. I mean obviously it still has to follow all the guidelines legally that there I'm sure Travis can the police chief can speak more to that. Can you give me example what we what type of buildings would go in there
right now as it's currently zoned? Um, it could be currently up to I believe like an eightplex for a low density multi multiple family per acre though. So it would could be I don't know how many acres it is off the top of my head,
but I would guess 24 if it's almost three acres. So it's not that much of a density difference. It was hard to tell in my packet how large this piece of property is. Can you Is it an acre?
Two acres? Three acres? It's three. Okay. And how many how many units total? 28 total. No more planned in the future. I mean, we'd have to go through a site
plan review and everything for that process. So, okay. um they wouldn't be able to add more in the future from what they propose unless there's a parcel they decide to you know cut off and that would have to go through all planning approval.
Also have to meet like all the setbacks requirements as well as storm and tree preservation requirements as well. I myself worry about, you know, the cost of it and right now we don't have any need to necessarily redo that road and
this would obviously require us to do so and I think that's a pretty sizable cost. Um, and I don't I would rather not see that on the taxpayers myself. Um, I don't know how feasible that is, but that would be my recommendation on that. If we were to go forward with something
like that, I think that the developer should um pay for the cost of the street because they're bringing that need. I agree. I don't disagree at all on that. Yep.
I mean, you look at most developers when they develop property, they're responsible for that infrastructure to start with, right? And we just unfortunately we end up plowing it and maintaining it. But that initial cost to build it out and fix it and do it right,
I don't I personally I don't think that's the city's leg to stand on that. Agreed. Any other questions? Um, no. So, what I'm hearing is that you want the developer to take all on all of the costs. Yeah. Up to city standard,
too. Even if it prevents the project from moving forward. Yes. Even Okay. just and just making sure we're aware that multifamily housing is our best tax base. So, it's our best way to grow our
tax base. So, just clarifying that. But also, the payback on $150,000 is quite a long time. So, you're when you're when you're subsidizing housing development, it has a t a long-term cost to taxpayers that have to be paid back. So, it's, you know, we we recommend or
require developers in other areas to do this. I don't think it's out of the norm. Not for a already owned city street. So the city street was already in place and so that provides the access and we could theoretically assess the other properties across the street and
on the corner for the upgrades because in the long term we're going to have to upgrade the street anyway. It's going to be part of our capital improvement plan in the coming years. So, actually, this helps us save money in the long run because we're not paying for the entire
reconstruction of the road on our own and then having to go through the entire assessment process. Yeah, I just just to chime in on that, that's I guess exactly where I was going to go. Like I said, the road's already failed. Um, we barely, you know, did a seal code just to try and get it to last
longer. But if we're about to do the project and this project doesn't happen, well, now we are running the whole show. um as opposed to just following and and the reason we just generated this as a concept was if we followed the kind of the assessment policy
if we were to assess it when we were going to do the project, what would the numbers come out at? And then the thought is just, you know, we could either actually do a full assessment on the project on everybody involved, but we do need to get an easement on the on
the school's property as it is. Um, and so this was just kind of that concept of if this is coming down the road, whether this goes in or not, you know, whether or not it's a a viable option to get it done sooner so that we do get that turnaround, you know, people using the
school that needed to get a turnaround, you know, um, have some room to do it and we get an improvement sooner than later. But, you know, that's why the options are laid out. That road is doesn't access anything other than one of our lift stations. Correct. Uh one
home and uh and our lift station. Yeah. Okay. So, if it were assessed, how many people would be on on that assessment? It would be the three parcel or the four parcels. This is currently two parcels that would have to be combined. So, each
of those parcels, the frontage, the property owner at the end of the culde-sac as well ourselves and the school district. Problem is with the school district, we pay it in tax basis, right? Sticking the same thing.
The only the only thing I see wrong with this is I could see this being a traffic jam in the mornings and afternoons. I wish there was another way for them to access that property rather than going through the school because it's bad
enough. I mean you but how many times have we had parents and and and school come in and say we need to do something for better flow now we're adding more flow to it. So I sure definitely like to see a
different way to access that than going through that school anyway. I mean we're you always we always have that challenge is is you know traffic is bad enough with the schools. There's always that traffic jam. You know, parents are coming there to pick up
their kids. Now, what are they doing? You got people speeding in and out of these apartments. I just see it I see it as a nightmare. Any other questions, comments? So, is that still the consensus then? Should we vote on it? It would be
preferred. Anybody want to make a motion? I'll make a motion to go forward with the project if the devel developer pays all the upgrades. Second. Motion by council member homegrren, second by council member Peterson. All
in favor say I. I. All opposed. Motion carries. 5. Uh we will move on to K2, a resolution to consider the authorization of a second reduction in the letter of credit for Fairway Greens North, third edition. Um the this is a reduction in the letter
of credit for FY Greens North third edition. Um the port uh most of the project is almost completed and we're requesting approval to reduce the letter of credit by $271,110. Um and the remaining amount will be hel
of held of $520,54052. Pretty standard operating procedure, Jason. Yeah. Um I guess the reason we had to make this a revision here was that attached uh cost estimate and how they broke it down um is slightly different just because they were basing
it off of a higher total project cost than our our letter of credit was based on. And so we had to kind of rework the numbers to be we're holding the standard 125% of work that's not done yet and then we're holding 20% of the work that
is done which is just following the development agreement. But uh um had to make these numbers based on our actual letter of credit and not that requested numbers in their attached uh cost breakdown. So yeah, it's following our
standard agreement, our standard process, and they've completed the work that we're reducing the litter credit for. Motion to approve. I'll second. Motion to approve by council member Lundine, second by council member Heman. All in favor say I. I. Any opposed? Motion
carries 5-0. Uh K3, county collaborative discussion. So this is one we had talked about a few times now. Um, and I guess this is probably regarding uh the safety committee and um something with the streets or infrastructure. Um, I guess I
don't know if you guys had any further ideas, but I still think we should do a like a like kind of like a comprehensive plan of the county roads. Uh, just so we can get a a feeler for what the city residents want on these county roads because we have a better, you know, finger on the pulse at the city than I
feel the county does. um for our residents here. I don't know if you guys had any other discussion or ideas or if Jason had any ideas or if you just wanted to start on it or what's everybody's thoughts. I also would like to um maybe ask the
commissioner who is here is if they have a um a timeline of when their study would be complete because if we were able and if we are able to get a copy of that study um with the assessment that they did countywide, that'd be very helpful for us to know where they stand.
Sure. Todd, can you come up to the microphone, please? Sorry. Just or take the microphone or something. At least then we have a recording. All right, sounds good. At least I got the right glasses on now. When I went up over there, I was like, "What the heck?"
Anyway, so um I was going to say too that if if you guys could put something together with, you know, the roads, then that would give the county something as well to know because it's hard. I mean, you guys, nobody knows your city better than you guys do as far as what needs
work and what doesn't. So, I mean, anything to get this communication better. So, has uh Jason, has the how's the communication been recently with the with the county? Has it been Yeah, Justin with Justin and everything. Yeah,
we've been communicating, you know, well through this organizing of the the roundabout project and things. I believe that's been going well. Obviously, you know, the he and I talking to each other is different than the county board and the city council talking to each other. Um
but right now yeah I would say we've been working well on the you know the engineering side of the process of projects but that planning side and and you know the big goals you know what you guys are going to want to bring is you know brought from from you guys and and
the residents. So, um, you know, that step of the communication, I guess, is something you guys can work out. But for sure, you know, trying to stay in contact with Justin, you know, um, for what's coming, what we need to do, you know, when we have a project that butts up against a county road, you know,
we're letting him know and we're keeping everybody aware on our side of things. But, you know, Yeah. I don't know. I mean, I don't what what a a thought on you guys having some kind of committee or something, you know, to put together to assess roads, at least the county part of the roads, you know, that we
could at least have an idea on, you know, what issues there are with them. So, like I noticed like on on Whiskey Road going south, I always kind of wondered why uh so the 30 mph speed limit ends, but then you have another crosswalk down the line a little bit.
You know, I always kind of wondered about that a little bit, but we've been asking that same question and we can't do anything about it because it's a county road and the county can't do anything because the state has jurisdiction or or something like that. Yeah. Well, it's true now, but there has some things are changing with the state now and they're going to start giving
some of that uh ability, I believe, to the municipalities. Um, but yeah, I think it's what the heck was it? that said a uh had to have a threeparty speed study and all that or a third party, you know, study on that, too. So, I mean, it's it's government.
Nothing seems to happen fast. That's what I've been learning. So, but uh we were talking about that. Um Oh, I was thinking about that quick trip thing. all these problems with this roundabout and everything could have been solved if that would have been included in the
site plan when they originally coming in because I know Quick Trip in a lot of places they'll pay for the infra infrastructure that it takes to you know because they know it's a hightra area so it was too bad that that wasn't worked out before. Yep.
And then well there was one other thing too unrelated to that FEMA has FEMA has some changes too. they're they're uh giving some of that ability back to the states as well after it's going to happen after the uh hurricane season. But any anyway, what uh what is your
guys' thoughts? What can we do to get the communication better? I really would like to know. So, my kind of idea was for us to, you know, maybe every meeting we we tackle one little area and we talk as a council and decide, you know, what sort of traffic calming techniques we
would like to see. like on Whiskey Road, we talked about like bumpouts or um you know, just anything that we could really give a initial direction to the county on because like you said, the city leaders know the city better than than anybody. Um so that was kind of the
goal, you know, make a plan for each road and then, you know, the county engineer can look at it when he starts. He can decide to not use it. He can maybe, you know, tailor what he does based around that. It's kind of, you know, just our recommendations. Um I don't know, you know, what that looks like. I I don't know how advanced that
would be for us to do something like that. You know, if we have to pay for some engineering studies or or something. I mean, I'm sure they could be used by the county at that point, too. Um, but that's, you know, my idea because I think there has been a disconnect historically um between what
the city needs and what the county wants to do. Um, obviously the county has a lot of roads to cover, but there's the biggest or the highest traffic county road goes through and hasn't been touched through since 2004 and it's not scheduled till 2028. So, we still have another three over three years to try
and mel out that road. And I think, you know, if this communication would have happened 5 years ago, we wouldn't be in the predicament we're in with a pretty bad condition road. Yeah, Mr. Mayor, I believe the uh the talk on the roundabout, didn't that start like in 2016? I think when this all initially
came up something like that for the roundabout it was discussed during a site plan evaluation. I remember I was sitting in the audience and the council and the mayor at the time didn't want to hear about having quick trips kind of set their parking lot back 12 feet so there could be a better traffic control
situation there. Um so that was passed without enough foresight I think and we kind of got in that situation but it's you guys started talking about that back then. um what are we going to do? And then we kind of move forward. Um try to get, you know, the county and the city together, figure out something. Well,
you know, if you had a a meeting or something, uh it also could have, you know, maybe Justin could come in. You know, if you guys have a special meeting for the roads or something, we could have the county engineer, especially if it's a county related roads, come in and maybe give some insight too on things.
So, it's like you say, it's important if a guy wants to do something, it takes so long to get the money and all that from the state and everything we need to do that the sooner the better. So, but anyway, Jason, how long is a
comprehensive study good for? Like interim mayor Merl is talking about, he's wants to do maybe two studies, some comprehensive studies on five. Well, I mean the full comprehensive plan that we have to do is an every I think 10 year
plan. Okay. Our capital improvement plan, you know, is every five or so years. We I mean we've recently extended out, you know, 30 years or whatever it is that our our last version had to things that we want to have addressed.
So, um you know, ours just don't usually reflect the county roads, our normal studies, because they're not our jurisdiction to come up with the game plan and what infrastructure to add in our, you know, budgeting for it. So,
they haven't really been included in them. Um, so I think the next comp plan is in 20 30. So, um, you know, if we're looking at adding it to it, it'd be a few years from now if we're just trying to do it
that way. Otherwise, um, you know, doing its own separate evaluation of the county roads or, you know, council having discussions about what you guys want to see and look into individual things, I think is probably all the
further you guys would need to go for what finding what you want to see done and then talking with the county on schedules and getting into their, you know, okay, plans, I guess, is the other part of it. Well, my thought was, if I remember the discussion at the last
meeting, that if the city went ahead and did that on the county roads, it would cost the city money. So that if if the study is good for 10 years, the county would have to do a study in order to probably do those roads. What
I'm what I'm coming down to is maybe we can get an agreement with the county that if we do pay for the study and they do the work in the near future in the next three, four, five years, if they could compass back for the study, if they can use the study, huh? If they can use the study, if they can use the
study. So, so I mean a study, especially for finding what improvements you want, doesn't really have an expiration date. It's just what you're looking for for an improvement to happen. You know, whether
or not you're looking 20 years out and you're thinking, "Hey, this in 20 years we think we need a roundabout over here." You know, um it's it's really just an evaluation of when you think you would want to see some kind of improvement in the city. You know, if
it's based on growth or something, that's one thing. But otherwise, if it's just right now, we want to see this kind of pedestrian crossing or that kind, you know, it's just coming up with the types of improvements you want to see for, you know, the city's interaction with the
county roads, we'll say. Sure. And then that would be something the sooner we could do it the better is then we can bring it to the county and then they can when they're looking at each of those segments of road be able to either grab the things that we're asking for to stick into the estimates and their
actual you know scheduled work um you know at the time that they're making that schedule. So, if they have a five-year capital improvement plan, maybe I don't know exactly what that game plan is, but you know, getting it into a plan like those components in is,
you know, is as good as anything. And it doesn't really have an expiration date. It's just, you know, how far out do we want to look, you know, because obviously in 50 years the growth is going to be an unknown completely different thing, you know, than what we're looking for in the next 10, you
know, and that's why the the capital improvement plans, all these plans only go out so far because you just don't know what what growth's going to happen, you know? So, you can't really master plan out 100 years because you just don't know what's going to happen. commercial development could go in on one of those section and just change the
whole right whole whole situation. Um I think we're really starting to build a good communication avenue between the city and and the county better than I've seen in many many years. And Todd is a great advocate, you know, um for his
district. And I think if we keep him really informed what our needs are and what we're looking at and he can maybe relay keep me Yeah. keep me in the loop. And I think what you guys should do is collaborate, you know, as city council and work with staff and really try and
figure out uh if you have any ideas on how we can make the communication even better with the county because that would be uh that would be great. I'd love to see that. So we would too. So, but uh yeah, I think it'd be really great if we, you know, started started a
precedent. You know, we do goal setting every year here, right? And if we start the president and say there's turnover at the county or at the city in the next 5 10 years, whatever, we have that process already in place like say every year we we just briefly revisit our initial plan and then see if there's any
changes based on that development so that we we always have a you know some sort of county plan in place for for the streets. That's that was my goal. Um because yeah, like you said, right now I think the communication is great and there's great commissioners and great city council members, but that's not
always the case. So if you if you start a practice that you know can stick and be there for a time, I think that'll be beneficial. Right now I think we got some great the county board is really good. That's how I feel about. So but yeah, collaborate, see what we can do,
come up with something and then you know staff can get it back to me and we can I'll present it to the board. Okay. A quick question. Is there any way we can have more county um meetings at in the evening? Yeah, that's Yeah. What
what are we doing now? I think because that was one of the things that I would like to have seen too more in the evening. Only problem is is you like you know if it falls on the same day as your meetings and things like that too. So like we had our board meeting this morning. Yep. And if it would be in the
evening then I couldn't you know I couldn't be here. So, I think Thursdays are pretty open for most governments. You guys can move your meetings to Thursday evenings. You can do that. That easy. Well, just like on I'm uh part of my district is uh Stanford Township and
Athens Township and their their meetings are on the same night. One starts at 6:00, so I can go there and then get over to the other one. So, I thought I' I'd try. Yeah. Well, yeah, it was a good it was a good try. Yeah. Mondays and Tuesdays are usually the busy days for for meetings at at in the evenings. That
would be nice. I mean, are we do we have to stick with Tuesdays? What do we have to stick with Tuesdays? If they were to happen to change theirs to Tuesday evening, I mean, I don't know. I think we're getting too
complicated right now. Let's just good communication. Not sure. maybe have a, you know, bring it back to Kyle and and get a list and have staff look at, you know, what our needs are and and
pass them along and see if they can give us answers on them. Anyway, I'll tell you, slowing down cars on WY Road going south, that's that's been a priority that we've talked about that many times. I don't know if the county can just, you know, be aggressive and just change it to 30 for until after that that
crosswalk. That's really what we want because then we can actually sit out there and we can enforce that speed so that people aren't going so fast. And cuz I couldn't understand that the one day I was driving I was going back south and uh this the car ahead of me must have I don't know how fast. Well, they
actually passed me because I apparently wasn't I was going the speed limit. They pass me. They take off and then they got to hit their brakes real hard because there was a lady a stroller thing and a kid on a bike in that crosswalk. Yeah, that's dangerous. Yep. So, all right.
Anything else? Can you bring that back to the county board and ask about that? I'm actually gonna find out about that because it's always bugged me, too. So, two things I've been the two things I've heard about is whiskey because we had two severe accidents last I think it was July and July or July and August. And
then also Heritage, they filled in the holes and within probably four to six weeks, the holes were back. So, I talked about this last time that they filled them in. Yes. This Okay. Right after this past winter, they filled the holes in and they were back pretty quickly. So, and are we talking about on the um
would that be the east side of the tracks? Be west of the tracks. East of Whiskey. Okay. All right. And then it is bad west of uh Heritage and and uh Whiskey right now, too. There's still a bunch of potholes and cracks out there. It's like every year, once or twice a year, they're out there putting out
band-aids, and it's like, why is this, you know, and and they have it scheduled for 2028. We can't have another three years of, you know, this. Last year there was damage to people's cars because the the fill was breaking up and damaging people's cars and we had to flush our uh storm sewer because of it.
And we just can't keep having that stuff every year. Reflects poorly on the, you know, the city leadership and the residents hate it. You know, I drive that road every day. I hate it. You know, people assume it's a city road, too. Right. What I would do is uh I would have your constituents reach out
reach out to the commissioners, you know, you know, put pressure, you know, put pressure on the county, too, you know. So, oh, what is we've discussed that Jason? What is uh what is the traffic on? Do you know how many cars you get down five there or you know on
uh Heritage? That's got to be a very high I mean, it's crazy. It's the number one traffic county road in all of us county. Is it really? Yes. And it's and it's hasn't been touched or in over 20 years. It's 13,000 cars a day. That's what the 13,000 a day. Mot has Oh,
that's that's because Ky Route 5 is an inner colony highway, right? Right. All the way from North Branch all the way over to Princeton. Yep. Connects everything there, right? Yep. All right. Well, sounds good. Well, you guys put some things together for us and I'll
I'll bring it to the board. Sounds good. Thanks, Tom. So, should we maybe have this on a cow meeting agenda? I mean, I wouldn't mind revisiting it every month, you know, until we get it a plan set in in place. Maybe we should schedule which one we want to start, which road we want
to start first so next month we can do some digging beforehand. Whiskey. That's the biggest area of complaint. Mr. Mayor, one thing, you know, when you're talking about that apartment building, you know, um, if comes right down to it, I mean, they could always split the
difference in updating the road too as well, potentially, you know, go in on it together instead of, you know, expecting the city to do it all. So, just a thought. All right, I better get this back. Thank you. All right, guys. So,
you guys want to start on whiskey next next cow meeting? Maybe we can have Jason bring back some of the preliminary stuff that we had talked last time like the kickouts and the lane narrowing and I think we had talked about a handful of things back probably eight eight months ago maybe
I think so good with that and then maybe have it on the on the on the book so every every year we can do some sort of revisiting or something. I think that would be awesome. Any other ideas? Okay. And then as far as the like the
public safety stuff, um you know, we had that that uh the training that the HREM did. I think it was HREM HSM did. Um you know, it was all right. Uh there was a lot of surface level stuff. I would like to see more advanced stuff and I know
they're talking about doing more uh seminars. So I I'll be trying to keep an eye out for those. Um, and I will recommend that they have those in the evening if at all possible because I know a couple of you guys had mentioned that you would like to go um to the evening ones if they're available. Um,
but otherwise, yeah, it was fairly surface level. Uh, we talked about basically the the structure with the state and the federal government and the county and the city and kind of the hierarchy of um how stuff is reported. Uh the biggest takehome I think for the city of Iani was to probably if there is something that ever happens just to have
all the receipts for everything that we pay out and then it goes into aggregate to the county and then the county gets you know state funding or federal funding and then we get reimburseed for it. I know I had talked with Miss Wood about this and she was aware that we should keep all those receipts. Um so that seems to be the biggest thing. Um
and then as far as you know just keeping communication open with the sheriff's office and our police department I think it's pretty good right now. So, any questions about the training? Did you guys have a chance to look at the slideshow or and I did get a bunch more links that I I'll try and get the city
staff to send you guys um with more information on all of it? No, I did not get a chance to look at it, but I will and I appreciate the getting a slideshow. I scan through a lot of it, but no, I didn't dig into it as much as I wish I
could have had time for. Any other questions or ideas or just trying to keep go to the the meetings that we can, the trainings we can, and then bring back information, have it forwarded to you guys? I I'm fair. I think our our county is set up pretty well, so it's not a dire concern. Um, I
think it's it's good. So, yeah. All right. If there's nothing else, we can move on to the next agenda item. All right. All right. So, we will move on to item K4, resolution to consider entering a new agreement for banking services.
Mayor and council, it was discussed at the June 17th city council meeting. Uh the re the proposals received due to our RFP that was initiated in April, April 15th this year for banking and depository services. There was some discussion there um on the banks and
what they're proposing. Also um a good in-depth conversation about their interest rates provided. And one of the questions asked of me um at that meeting that I did not know and I did consult the city attorney is if we were able to change the terms and um potentially
um only extend a banking agreement with the current bank that we have or even modified the term from three years to one year. Um and we are able to do either or both either of those items. So there is a lot of um
things that we can do with RFPs and that includes negotiating, discussing, telling them what other proposers had proposed and so we were able to get some more information. So you said we can negotiate, correct?
Correct. Okay. Have you talked to them uh Falcon about the interest rate? I did. Okay. And what did they say? they at were not um able to raise their interest rates. They did point out some things of the cost of switching banks. Um they did provide some other options
of doing different investment types. Um and um but did not change their interest rate. Okay, Mr. Soulberg, welcome. First day on the job and you already have a meeting. So, uh welcome and we're happy you're here. Uh you I know you had a chance to look at those proposals. Uh
what's your input on on what what you think we should do? Yeah. So, um, kind of looking over those discussed last time, Falcon's going to have those lower monthly fees. With security, they're going to be slightly higher, but like we said, those interest earnings
are going to offset any increase in fees that we're going to see. Kind of hard to say internally. The security is telling us it'll be a nice smooth process. Won't cost us too much staff time, but that's kind of what you expect to hear from them, too. So, well, you hope that process goes good. How much staff time
is it going to take for us to really get back up to speed and get to the point where we were with our current system? So, I think that both the proposals are good in their own ways with Falcon. Obviously, it's the familiarity. You're
still paying a decent interest rate on all of our accounts and just the familiarity with the system is going to be important for us at this time. I also uh talked with Josie a little more about some of our other investment
options too. Right now we hold roughly $9 million at those banks on average throughout the year that kind of flows as things go. There may be other investment options just working with our current investment management people are with Oenheimer and it would just kind of
be working with them to see what other investment options are available to us through them and kind of what their money market rate account would be too. Kind of need to know what their interest rate would be and how flexible they would be with getting money transferred in and out because that might be a different way for us to kind of manage
it versus keeping it all at a local bank, too. Okay. If you if you were to guess, I know it's probably a hard guess, but could you put a rough ballpark number on amount of hours it might take if we were to switch? And I
know that's very very difficult and obviously it depends on a lot of things but are we talking 50 hours, 500 hours? I mean just a ballpark rough. I'd say in that first month we're probably looking at like 50 hours between me and the other finance staff and other admin that would be involved
in that. Just getting signers and everything moved over. That 50 hour mark's probably about right. And then after that, it kind of depends on how their system functions, too. If there's going to be any time lost there, too.
Okay. So, you know, say 50 50 hours at you could say $60 an hour, that's 3,000 bucks. Um Okay. And then if you know, if you were to transfer some of our liquid assets to the uh other management company or other bank that we have, um what would the implementation on that
potentially be? Would that be a similar type of hours? um kind of getting money over and familiarizing familiarizing yourself with that. I'd say it's probably going to be a little less time spent with that. We already kind of currently have it set up
to move money back and forth between our current bank and them. So, we can still tap into those old avenues that we had for moving that money back and forth. It'll also just allow us to potentially look at some other higher yield investment options, too. CDs and items
like that. I don't know currently what our investment portfolio looks like and kind of how that staggered out, but I know in the past, one thing we focused on was making sure that we had liquid cash in those months where we had high amounts going out. So, when we're paying for those street overlays, bond
payments, stuff like that, that we would choose investments that matured the month before or kind of butdding up to those anticipated payments to allow us to have that money free if we need to transfer money over back into the city bank accounts.
Okay. How hard would it be to negotiate a one-year contract? I I'd really just like to see one year right now only to get you in your seat and get you really comfortable what you're doing and have conversations with you and talk more
about this because I know we talked to Mike a lot about our investments and you know we had a lot of we had a lot of three and fouryear CDs out there that were only at 1% at you know nobody could
predict what happened and interest rates zoomed up but I'd like to see the money invested for shorter periods of time and make best use of that. They won't come back and bite us in the future. And it I'd like myself I'd like us to have a
bank whoever we bank with be able to swing money as much as we can back and forth into higher interest accounts or invested in short-term CDs, three, six month, one one year. And I know that when I had the conversation with Mike, he was saying that that's a little
difficult to do because it all has to go through a broker, but maybe maybe you can give your thoughts, you know, research do some more research into that and see if there's a way to do that and and to keep that money 100% obviously
looked after each step of the way. But when you're talking $9 million at one point, that's a lot of money per year. So that that's my only hope is that we can gain a little bit more off of that. Yeah. At the interest rate difference on the two, you're looking between 50 and
$100,000 difference in in yield for a $3,000 out outlay to switch roughly. Those are all just very rough numbers, but the difference was half a percent. Yeah. Yeah. Like 0.5 or 6%. Yeah. So if it's 9 million, that's 45K. Yeah. Versus
the 3,000 that you're talking about, right? The cost Right. That's that's the the brass tax of it. But I don't you know maybe it is just a bad time with, you know, new finance director just starting today um doing a three-year. I think one year might be an appropriate compromise and
maybe they can come back at a higher rate. Maybe Falcon's listening. They're hearing us talk about switching. It's competition. So I will say that I did get confirmation from from Falcon that they would enter into a one-year. Okay, that'd be awesome. I think we
should do the one year, but I was thinking where does the county do do all their banking? I'm thinking if if the city of San City of Cambridge and city or the county pull their money together and try to get a better rate at one
bank. So then we just as a group choose one bank. So you'd have a bigger pot of money. Yeah, that's very that's very it would all be separate, but you just be like, "Okay, well, if we get a better deal, you know, at Falcon, everybody all three
government entities would do business with Falcon or whoever had the best bid. It it might be difficult because banks have to they have to assure when when they take municipality or county money, they have
to back it because there's a $250,000 um limit that can be insured through the federal government. So, they have to actually in back it by hard assets, right? So, it might be hard to find a local
bank that could do both. That's Yeah. That's why the fire district always had to when they hit their dollar maximum dollar amount, they had to roll it over to a CD because once they hit that threshold, it wasn't going to be insured enough, right? So, they rolled it into a
CD. So, that you're not far off on that. I I I'm I'm in agreeance. Let's just go to one-year contract with Falcon right now so he can get back to go doing business. We're not going to disrupt anything. We just got to keep in mind sometimes
there's going to be a disruption and somebody's not going to get paid or checks aren't going to be able to get out. That's right. That is the biggest problem we're going to have. So, I make a motion we go with one-year contract with Falcon. I'll second motion
on the floor from Council Member Lundine, second from Council Member Heman. All in favor say I. I. Any opposed? Motion carries 5. Uh, next we'll move on to the consent agenda. Any questions, comments, issues?
Nick, do I need to abstain from L4? Do we need to pull L4 because it I'm involved in that or a good question. Miss Wood, mayor and councel, yes, that would be my recommendation. So, if we could pull
that out separately and vote on it individually and then the rest of the consent agenda, please. Okay. Motion to approve the consent agenda with L4 being removed for a separate vote. Second. Motion by council member Lundine, second from council member Peterson. All in favor say I. I. Any opposed? Motion
carries. 50. The consent agenda minus L4 is approved. Uh, next we'll talk about L4. resolution to authorize a council member to access the city server for the setup of the reream multistreaming services. So, we had talked about this in the last meeting and basically council member
Peterson volunteered to go in there and flip a couple switches so we could um reream or multistream on Facebook and YouTube live at the same time. Uh he can do it in a few minutes. And what was the quote from our our contractor for the cost on that? Do you guys remember? Is
it $1,000 or for the hardware solution? I think that was like 1,400. Okay. But Nick has offered to do the work for us. So, I have no problem with it. Personally, I think it's a good idea to offer more uh live streaming options for people to watch at. You know, if you
do it on YouTube, you can watch it on your TV, which is nice. I remember Councilman Homegrren had concerns with that. Well, just making sure we do it after the budgeting. Sure. So, until August. Yes.
A motion to approve. I'll second. Motion to approve from council member Lundine. Second from council member Heman. All in favor say I. I. Any opposed? Abstain. Yep. Motion passes 40 with one abstain. Abstension.
L4 is approved. Motion to adjurnn. Second. Motion to adjurnn from council member Mundine. Second from council member Peterson to adjurnn. All in favor say I. I. Any opposed? Motion carries 5-0. We are adjourned and we will pick up EDA in five minutes or so.
Take their register off. I was wondering what you were