I'll handle it. Right. Well, that would be Here he comes. No, I'm not seeing him. I think we should start. Said I'm not seeing him. I think we should start.
You said it's rolling. All right. It is 7:01. If we could call this city council meeting to order. If we could all rise for the pledge of allegiance. I aliance to the flag of the United States of America and to the for it
stands one nation indivisible with liberty and justice for all. We got a good crowd here tonight. I'm happy to see it. Uh doing roll call. All voting members are present. Uh Lundine must be in the bathroom or something at
the moment, but I'm sure he'll be back momentarily. Uh we will have some public comment tonight. If there's anybody that would like to come forward and speak in the public comment section, you're more than welcome to do so right now. uh just state your name and address for the record and we will allow public comment uh during the discussion items if it
comes about to hearing no public comment tonight we will move on to adopting the agenda. Are there any changes? Good evening mayor and council. We do not have any changes but I do want to point out that we did modify the agenda by rearranging uh the business items. So depending on when
people viewed the packet, there has been a rearrangement of the business items. Okay. Any questions or problems with the agenda? Otherwise, I'll entertain a motion to approve. Motion to approve. Second. Motion to approve from council
member Lundine, second from council member Heman to approve the agenda. All in favor say I. I. Any opposed? Motion carries 5. Uh tonight we have a couple of proclamations and uh actually a presentation from the Iani ambassador candidates. Uh you guys are more than
welcome to come on forward and give your little presentation or whatever you want to do. Either way you choose. Hello everyone. My name is Morgan Zon. I am an Isani miss ambassador and I am here alongside Emily Hogan and Grace Peters, my other
Miss Ambassadors. Hello everyone. I'm Paige Boostram. I'm an Isani junior ambassador and tonight I have with me Avery Blazer. And we'd like to also introduce our candidates that will be running for a miss or junior ambassador position in July. July 13th is our
coordination if you would like to attend. Thank you. Well, thank you guys for coming in. Uh, the ambassador program is near and dear to my heart. My sister was an ambassador in 2011 for the city of Iani. I think the ambassadors do a lot of great things
for the community as well as um gives them some real life experience and some professional situations. So, thank you everybody um for applying for that program. It's a great opportunity for you and thank you for being here and part of our community. Uh so F2 we will be recognizing Fred
Trosik for 25 years of service as ani police reserve. Um he's done that very well and I I heard that he was one of the first reserves in the city of Sanani and that's fantastic and uh we have a lot of gratitude for those that um volunteer to be a part of our our police department and those that put their
lives on the line for our community. Uh so Fred, if you would like to come up and we can take some photos with you and then I don't know if afterwards if you want to get a family photo. I see you have a lot of family with you. So, she just [Applause]
Thank you very much. [Applause] Thank you, Fred and family. I know you guys have made some sacrifices for him to be here with us. Um, and he spent a lot of time with our police department. So, we appreciate that. Uh, next we'll move on to G1 approval of this. You're
supposed to introduce candidates. Yeah. You want to introduce some new candidates, I think. Yeah. Do Oh, do you guys want to be induc introduced as new candidates or make any speeches or anything like that this year as part of your your presentation?
Okay. Come on up and get some practice. Why not? Just grab Sure. Okay. Hi, my name is Novine Han and I am sponsored by Northern Chicks. Hi, my name is Addie Ericson and I'm sponsored
by Village Hair. Hi, my name is Ariana Pittz and I'm sponsored by Jojo Studio and Photos. Hi, my name is Laya Jurgen and I'm sponsored by NE Allstars Cheer and Humbling. Thank you. Hi, I'm Hi, I'm Kaylee. I'm sponsored by
Cornerstone Pub and Prime. Hi, I'm Alina Miner and I'm sponsored by the UPS store in Cambridge. Hello everybody. My name is Addison Fitz and I'm sponsored by a CN Floral, Inc. Awesome. Thank you guys again for Yeah. Come on up and take a picture.
[Applause] You all just stand back here. Brad living in here. Come on, guys. Come on in. [Laughter] Thank you for having us here. Of course. Every year, every year we look forward
to it. It's this time of year already. All right. So, now we'll move on to G1, approval of the city council meeting minutes from June 3rd, 2025. Did anybody see any mistakes or have any changes to those? Motion to approve. Second. Motion to
approve by Council Member Lundine, second by Council Member Peterson to approve the minutes. All in favor say I. I. Any opposed? Motion carries 5-0. The meeting minutes are passed. Announcements. City offices will be closed Thursday, June 19th, 2025 in observance of Junth. Junth Parks and
Recreation Board meeting. Tuesday, June 24th, 2025 at 6 PM City Council meeting. Tuesday, July 1st, 2025 at 7 p.m. Economic Development Authority, Tuesday, July 1st, 2025, immediately following the 7:00 city council meeting. Are there
any council committee reports tonight? Had a closed meeting with fire district. Um, that's all I can say. able to say who attended or anything that was discussed at all? What? You can't say who attended or what was discussed at
all? No. No. It's closed meeting. Jeff, anything from BMX? Uh, yeah. Uh, they rescheduled last week's meeting to tomorrow, so I'll have more next meeting. Okay. I don't have any tonight. Um, I am looking forward to the LMC meetings.
Those will be starting in July and those are those are really fun. Um you can you know be a leader for your community and try and create uh positive influential change for uh your community through the state. Uh Jeff is the other representative uh this year and I think it's going to be fun otherwise I have
nothing else. All right. So we will move on to business item K1 resolution to consider awarding of the bid for the Heritage Boulevard Intersection Improvements Project. Thank you, Mr. Mayor, members of council. So, after our uh you know, year plus long process uh getting uh
approved for our grants and getting easements, we have finally received our bids and they were fantastic. Um we got six bids and all of them were below the engineers estimate. Um we also bid it with just the schedule of
getting it completed yet this year without the option of next year. And so, Um, I mean to keep it simple, we recommend awarding to Aztec, uh, Asphalt Surface Technologies Corporation, uh, for their bid in the amount of
1,13,947.75. Um, I guess as a comparison, the engineers estimate was 1.5 million. Um, and I guess with our cost sharing agreement that we have with the county, the uh the one-third of the remaining
like non construction costs that aren't grant eligible um essentially bring our total that we'd anticipate having the city spending to about $170,000 and we originally had budgeted for $500,000.
And so just all great numbers all around and and with the goal of getting this built this year. So um I guess if you have any questions otherwise it's a strong recommendation award. I would just like to say thank you Jason and all
of our team up here for working hard to try and get the most competitive bids possible. Um we're seeing that pay dividends this year with our construction projects. So I just want to thank everybody that's involved in that and uh saving taxpayer money. Make a motion to approve. I'll second.
Motion by council member Lundine, second by council member Keman. All in favor say I. I. I. Any opposed. Motion carries 5. That is awesome. Hopefully that works out perfect. So, uh, K2 resolution to consider approving the cannabis products
registration for Northern Crown LLC. Good evening, Mayor and Council. So, we have received an application from Northern Crown LLC for cannabis product registration. Um and they have received their written pre-approval from the OCM, which is a requirement. Um this would be for a small dispensary at the location
of 108 Main Street East Suite 400 here in the city limits. Um this has been um reviewed for zoning regulations as well as um been sent over to our police chief for review and the city has um
our city staff is recommending approval based upon um our rules and regulations that we have. and to send notification to the um applicant. They are here. All right. So, I would just like to say, I'm not sure if you guys caught it in
the admin updates, but the state uh changed the LGCA language to increase the tax on uh cannabis businesses from 10 10% to 15% as well as the biggest impact to us removed any of those taxes from going to local municipalities. So,
the city will not receive a scent of tax money from these. Now, we originally um promised or not promised but sold on the idea of a 10% um tax benefit going to the city. Well, now there's none. Um so, local or state legislation changed that
on us. Um and you know, from the beginning, I think they've really botched this process and I don't know how we handle this. Um, it was a bad legislation from the start and I think there's a lot of people in the community that are for it and against it and I don't know what we do as a as a
governing board here, but that's just my input on it. You know, part of the decision in the initial discussion about this whole thing that played a little bit of a factor. There's no doubt about it. Um, and for that to happen in the middle of
all this is is really disappointing. But the state has just been horrible at horrible at rolling this whole thing out. Um, you know, it's it's it's unfortunate because now our police department, our
city staff have to face the the brunt of doing this these things and there's no positive impact or even payback for taxpayers dollars that goes into it. And you can't blame you can't blame the applicant. You can't blame anybody but the state. And you know, we had talked
about this and that that was one of the main reasons I thought, you know, if the city could do a municipal that would be a very positive thing for us. It would have hedged our our risk on this. And now the risk is the risk has just been realized for the city and we're on the wrong end of the deal. Right now we're 100% instead of being able to use that
cushion to be able to regulate and oversee the businesses coming into town. I mean, if we would have known that from the get-go, we probably would have wrote ordinance completely different in my opinion or it would have been put into the thought process of of when we did
it. But I don't think there's I don't there's probably no turning back at this point. Just another thing the state's messed us over with. I mean, they're the ones who really should be looking over looking
at the local municipalities and helping them out the most instead of taking funding away like they seem to do all the time. And we're much better at using the state's money than the state is themselves. That's for sure.
I mean much more responsible with the money on a local level than on a state level. Any other input, questions, concerns? Do we have any criteria to approve or deny it or is it just procedural that we
have to or what that was? Yep. Uh Mayor Con because this is um meeting all of our guidelines within our city code for the rules and regulations that we set. It is recommendation to approve. We do it's procedural procedural for um us to approve it because they are meeting
every rule and regulation that we have in place at this time. Um it's a micro micro brewery type license what all does this license include? What
what are all the different things they can do within this building space? It looks like the way I'm interpreting it everything. and I will let the applicant go up and do some speaking on this so they can share more in depth because I don't want to generalize what they plan to do. So,
we'll hear from them. Thank you. If you could just state your name and address for the record and thank you again for coming in and I hope I hope this is the store address. What's that? Should I do the store address? Um, probably your own address if if you could. Hello, my name
is Matthew Vanill. Um, I am If you guys could go stand behind the podium, please over there. Sorry. Sorry. This is the ambassador thing was a little different than usual. So, I'm the owner and founder of Northern Crown and um I guess I'm here to answer any questions you may
have or any concerns. Uh my address is 26640 10th Street West, Zimmerman. Um what what is your plans for the building? What exactly are you thinking? Um, so I know that it says that we can
pretty much do everything growing and uh, the edibles, the manufacturing and all of that, but the store that I have isn't going to be big enough to be growing or anything. So, we wouldn't be growing in the store. So, if anything, everything that we would be selling
would be coming already packaged from farmers and other places. So, there shouldn't be any concern about smell or anything like that. So, you're thinking just a small dispensary? Yep. Just a small dispensary that's going to be selling already
packaged products. Have you looked into or talked to any potential uh license holders um from the area? I know a big focus for me was to keep it local and I I believe there are some uh in the like with the address even that are applying
for like a growery type permit. Um, have you talked to anybody local or considered? Would that be something that you would preference or? Yeah, that's definitely something we would consider because as of right now, it's still kind of a guessing game on how everything's going to be acquired and stuff like that
as far as the inventory. But, uh, I do have one other person I know that's a family friend that is also going for a grow in Zimmerman from the city that I'm from. And but from the sounds of it, there's going to be a lot of demand. So
definitely looking to cooperate with other growers, local growers and stuff. I want to keep everything local. So Okay. And I did look into the history of your LLC. Um what is the the address off of Long Lake there? Is that where you guys are based out of or Yep. That's
that was my address, but actually just moved about a month. Yeah, last month. Okay. So May 1st we just moved back to Zimmerman. So I was excited to see someone local because that was one of our fears. you know, we have a what if a big conglomerate from California comes and sets up shop and then all that money
is leaving the community. So that's I was happy to see I'm still pretty local though 20-minut drive and we did live in I sandy for a while but we ended up me and my girlfriend just bought our first house because we're having our second kids so we decided time to buy a house so only place we could find one was back
in Zimmerman. Okay. So we're back there now. And just to kind of give you a heads up my name is Corey Corey Prescott. I'm from Malaca and I happen to be Matt's mom. So, it is a completely family joint adventure here between us
and it is going to be basically as local to Iani as we can get for growers. Um, we're just networking with other people now. It's been a like you've stated a very confusing and and
hard time uh dealing with the state and so now everybody is just getting uh an idea of what they can do and we're just starting to talk and we are completely open to talk to anybody that's local here in II for uh cultivation and
growth. Okay. Were you guys aware of the the increase from 10% tax to 15? Yes. Okay. Yeah, unfortunately there there I talked to a few others and they had no idea. So that's that's a concerning thing as well. How many locations are you
permitted for? Just one. Just the one on Main Street. And is your license good for other operations? Um I don't think I think we can just have the one. Um basically kind of a confusing deal. Yeah, for a micro business um you can
have Let me bring that up here real quick. Uh we could have other stores. We don't intend to. Um the only thing that we would do if um business became bigger than expected, we would uh locate
relocate here in Ianti to a bigger area. But um we don't foresee that because the way I interpreted some of those licenses, I'm not really well verssed on how it works, but each license was good up to five five
different things. So like retail here, grow here, micro brewery here. I I'm not sure, but almost the way it looked like to me business. The micro business you can have the the one business you can have
up to, I think, of 500 square feet of cultivating, so growing 5,000, sorry. And he's he's in charge of that part. Okay. And so we could grow it, but in the location like he said, we are not going to be growing. It's too small of a
location and too close to residential. How many square foot is that? It's just a thousand square feet. Just a thousand even. Okay. Yeah. Just enough room for literally just this retail store. Yep. Does Does the state have requirements on how
the public accesses that building on I guess on how they get in? Yeah. Like Okay. They park and they go through the main door. Is there like a waiting area and then another door you have to go through? Yep. They'll come in and there'll be a waiting area and then
they'll have to give the ID to our security guard. Sure. And then once they pro or approve that they are 21 plus then they can go be buzzed in through the door which has to be unlocked by the security guard. So Okay. Yeah. So for
the size of that building, you would not be able to do more than just retail obviously. No, definitely not. Okay. Y and have you looked into the uh the banking aspect of it because we had talked about a municipal and there was a lot of hoops with the banking and how
you get the cash or the credit or or however that works. Have you looked into that there? I know there's a lot of laws on that. Still talking to a couple of banks still. Uh my other friend who uh is doing the one in Zimmerman, he's already found one, too. And I think we're going to go with their bank. So, we should be good on that aspect.
I mean, I I'd like us to revisit for future um grow operations that they stay more in industrial. I didn't realize that they could be actually put on Main Street because that could be
definitely burdensome to residents that are within a certain amount of, you know, within the area unless they had, you know, really high tech filters and everything going in and out. But even then, I think we should I I didn't realize when we wrote
up ordinance that that they could actually I thought we were talking about limiting it more to the industrial area for for growing if it was cultivation. It is if you're talking about cultivation of cannabis. Yes. That is only permitted in
the industrial. He they're not they're not suggesting that they're going to grow in that store. Right. I I agree and I understand that. But his license gives him the opportunity to do that and I didn't realize. But city ordinance would disallow this. Correct. But our zoning does not permit it. Oh, okay. So, it
isn't permitted under ordinance. It's not permitted in our ordinance to grow even if I wanted to. I That's what I wanted to clarify. And if we didn't have that clarified in ordinance, I wanted to take another look at that. Okay. Otherwise, we would have definitely chosen a different location if we were
going to grow too because we need I would think so. Well, I wasn't concerned about you. That's why I asked the questions. I was more concerned about maybe another license in the future. Yeah. Okay. Any other questions from council members? Motion to approve.
There's a motion on the floor to approve. Is there a second? They're all within the ordinance. I mean, there's Our hands are tied. We have to approve it. I'll I'll second. Uh motion by council member Holgrren, second from council
member Heman. All in favor say I. I. All opposed? I and I'm opposed just because of what the state did to the municipality. It's not it's not fair to the taxpayers. So, uh I believe that was a a 401 pass. However, if I may state, mayor, um, if
you are opposed to state the reason, and the reason should be that it does, the basis for denial is that they don't meet our ordinance, then I'll abain. I'll abstain then. Can I abstain from that? I'll let you state the reason that you're abstaining and
Okay. I'm abstaining because I don't think the taxpayers should have to face the brunt of uh the police work and and the city staff time involved with it. And that was a a flop on the state, not on you guys by any means. So, uh, motion carries 40 with one abstension on that.
Thank you guys for coming in and I'm happy you guys are in town. You seem like great people. So, thank you very much. I appreciate it. Thank you. We are excited to work with the city. Definitely. Awesome. And I'm happy another Main Street business is getting filled up. So, that's great. Great. You get it busy. All right. We will move on
to K3 resolution to consider replacing Ford 545D tractor in the capital improvement plan. Mayor and Council, I would like to introduce that we do have our uh foreman here who's Josh Becker, and he's going to be carrying this item. So, we'll let him take it away. Welcome, Josh.
Good afternoon, uh, Mayor and Council. Um, the Ford 545D, which was in good working order and had no problems when it was scheduled to be replaced in 2021. Uh, a couple weeks ago we had a PTO shaft that have failed. Uh, we called
Timber Equipment because they sell New Holland Ford tractors and they could get almost all the parts but the one PTO shaft gear that goes on the end of it and that part is discontinued. We also did some other looking at we called
Larson's implement and there was some boneyards and stuff but nothing came up where we could get the part we needed. So, we did find a guy that will machine it out and put a bushing in it and then the new needle bearing will go in it with no guarantee on how long it'll last
and the shimming wise if it'll, you know, work perfect. Um, so with that being said, uh, that tractor is our only piece of equipment that runs our progressive mower, which mows constantly almost all week long. It also
runs our back blade, our gopher poisoner, um our brush cutter, uh fertilizer spreader disc, and that's all the pieces of equipment that they think it runs. So
staff is recommending placing the Ford 54 545D John Deere with the John Deere 5075E cab utility tractor in the amount of 65,48186 which is a Sourcewell state bid.
Thank you, Mr. Recker. And I'd like to add to that. So um we did pass out some information prior to the meeting which is the quote that Mr. Becker is talking about as well as two quotes that council member Peterson had asked to have passed out. So, I'll let him council member speak on those. I do want to mention as
he did that this was in the capital improvement plan for 2021. As he stated, it got pushed out two times and then was in for the 2027 capital improvement plan. So, this would be an amendment to pull it forward. As we've discussed many times with our finance director Becker,
um that the capital improvement plan is meant to to eb and flow as the needs of the cities change. So if we don't need it, we push it out, push it out, push it out, and then we do need it. If we had pushed out too far, we can pull it back forward. So I just wanted to make note of that. Thank you.
So the the initial uh quote I see on the they got yesterday showed just the tractor for 654186. he had just read off. So, I went and got a quote from uh Minnesota Equip, I'm sorry, uh Midwest Machine, and for that
same tractor was $8,000 cheaper, but then the one I just got printed off from Minnesota Equipment shows it's now $11,000 cheaper than what we received previously. So, I don't understand why there's two different bids from Minnesota Equipment because it has a
loader and turf tires on the original bid for the 63 65,481. Okay. The tractor itself is the 11,000 less. Okay. So, I just had a question about the repairs on that. Uh you said you'd look
for parts. Um I know that there's a lot of dealerships that will stop carrying parts intentionally for older machines. Um but they're still being produced by uh aftermarket. Uh it's very true. It's like old Bobcat machines and I assume this tractor too. Um did you have happen
to look anywhere else for that part? is a super specialized part that usually never fails type of thing. Yeah, it's kind of that part. Okay. Uh that tractor was made kind of for cities and uh counties, but I did track uh broken tractor.com, all those websites. I could
not find the gear that we need. Okay. And that's technically made by New Holland, correct? The Fords of the the late 90s. Yeah. Okay. We get all our parts from New Hall and Timber. Okay. Which which tractor do you want? I have
a bunch of different ones in front of me. Which which is the one you'd like most? Uh the the bid quote that I gave you was the John Deere uh 575E. The the reason why we I think we got
more bids is because he found some cheaper. But actually our 2025 tractor is cheaper than this 2024 tractor. Walsh. Sure. by a thousand bucks. What? What? Because we're uh Sourcewell members. So that's it's a Sourcewell
state bid and his quote has just state bid. So the source well is better than state bid. What kind of warranty are you looking at? Has a 4-year warranty. Bumperto bumper with replacement uh labor. Uh I believe so. And then the
John Deere in town said if we had any issues, they would give us a tractor to use. They also let us use demo a tractor for a week. Did we Did we do that already by chance? Yes. So now I would have to rent a tractor and
and we need need to mow because we used it last week and we mow every week with it. So we're going to be a week without mowing with it. And I got a couple quotes on rentals. Does the tractor the 545D doesn't work?
No. Oh. Oh. I I ordered the parts to repair it, but we don't know even when we'll get it back from the guy who's machined it. He's at minimum a month out. What What price are you looking at on that shaft? What was the price for
the repair? Uh I ordered every part I could from Timber. That was like $1,000 and I think it was another 1,500 to have it machined. Okay. So, I have a quick question. So instead of putting that tractor up to auction if if you get a
new tractor, would it make sense to keep that and use it until the day it dies and maybe put two guys in a in on a mower and get things done quicker and then free up guys to do something else during the week? We already have all our mowers go mowers going most all day
long. Okay. Would there be any benefit to having the two the two tractors? Yeah, keeping the 545D once you fix it. Yeah. I just can't guarantee how long it will last, right? But it does mow the biggest path. Yeah. 16T cut. Okay. Yeah.
I would I would like to see you keep it until the day it dies than than to put it up for auction and hardly get anything for it anyway because I think you'd have more use. It it'd be more practical run to like a hydraulic unit or or the engine go really big dollar
type. Right. But in the meantime, I would still I I personally think you need a new tractor and I like the 2025 model and I would make a motion to purchase. What was the cost from Minnesota Equipment from Yeah. Minnesota
Equipment. I'll second that motion. Motion by council member Mundine. Uh second by C or Motion by council member Heman. Second by council member Lundine. All in favor say I. I. I. Any opposed? If I could, mayor, could we make a clarification? So, in the proposed, I know the the quote that was in u the
packet that was with the resolution is 20 cents different. I think that's just a rounding error because it's separating out the tractor from the attachment. Um, but the other thing that stated in there is that we will send the 1998 tractor to auction. Can we just have the motion and
the vote reflect that we will continue to keep that until it's unrepable? Yes. Yes. You good with that, George? I'd make a motion to do the repairs on the old tractor and keep it and to get the
accessories you want on the new tractor, which was a turf tires, loader. Was there something else? That's it. Want to throw anything else in? No. Sure. I'll still second that motion. All right. Motion from council member Heman,
second from council member Lind. All in favor say I. I. Any opposed? motion carries 50. Well, good job extending the life of that, you know, four or five years and hopefully we can still use it forever or for quite a while. Those older machines, I will say, are built substantially better and
longer lasting than these new ones. Uh, just the the craftsmanship in the '9s was so much better. So, I think it'll last quite a while. I bet you it'll outlast the new ones still, but we'll see. Port tractors have zero resellers. All right. So we will go on to K4
resolution to consider approval of special event permit for the Iani firefighters rodeo association annual rodeo 2025. Good evening mayor and council. Thei firefighter rodeo association has submitted a special event application to
host their 49th annual rodeo. The event is scheduled to take place July 10th to 13th at the rodeo grounds. They are expecting 11,000 people to attend. They have included a parking impact plan and a temporary signage plan. Additional
restrooms will be added in primary parking areas. Security will pro be provided by security specialist inc. EMS services will be provided by Icani Fire District and Alina Health. They are requesting for the following to be waved
from the application. Cleanup deposit fee of $100. Temporary sign fee of 50. proof of written notification to properties within 350 ft of the event. They are requesting that the Unity Park baseball field lights to stay on Friday
and Saturday night of the rodeo performances for safety and security reasons, preferably sunset to sunrise. Police chief has given approval of the event with following conditions. There must be an emergency vehicle egress to within 150 ft of all buildings with a
minimum width of 20 ft and a minimum height of 3'6 in. Two parking spots will be available directly next to the west and east entrances for police and Alina EMS vehicles. Police department will respond to verify
individual LEOS credentials. Um the applicant is here for questions. I'll just mention that the waiverss they requested were things we've waved every year prior. So that's not new. Absolutely. Motion to approve. Second.
Motion to approve by council member Lundine. Second by council member Peterson. All in favor say I. I. I. Any opposed. Motion carries. 5. I would just like to make comment that this uh this event has been so wellreceived over the years and it's a great benefit to the
community and for the fire department and um they do a great job putting it on every year and I appreciate all the volunteers that help out with it. Sounds good. Uh resolution to consider approval of special event permit for North 65 Chamber of Commerce Jubilee
Days 2025. Good evening, Mayor and Council. An North 65 Chamber of Commerce has submitted a special event application for their annual Jubilee Days event. A parade is scheduled to take place in the afternoon on Thursday, July 10th, and
Kids Day is scheduled for Saturday, July 12th from 6:00 a.m. to 4 p.m. An estimated 10,000 people will be in attendance for the parade and 3,000 for Kids Day. Portable restrooms are required for the event and a list of restroom locations have been provided.
Parking during the event will will be restricted as follows. No parking along the parade route and lineup area on July 10th or on Main Street from Second Avenue to west of the railroad tracks and 1st Avenue north of Main Street to
city hall parking lot entrance. I city hall parking lot and I community center parking lot from 6:00 a.m. to 4 p.m. on July 12th. Assistant assistance and equipment has been requested from the city of Icanny for road closures, traffic
control, utility locates, and signage. The applicant has also asked for a fee waiver on the temporary sign application and rental of the Iani Community Center on Saturday, July 12th. The applicant is here for any questions.
So, this has been a great parade. uh every pretty much every year of my life I've seen it and I found there's actually a few people that I've talked to that don't know there's a parade in Iani so if anybody has any questions about the parade the times uh where to go how it all works feel free to reach out to me or Melissa at the chamber
she's great at answering all the questions um it's a good event so I will motion to approve the special event permit motion by myself second by council member Lundine all in favor say I any opposed motion carries 5 thank you I'm looking forward to that. So, uh,
resolution to consider approving Illuminate Estania and the illuminate volunteer agreement for 2025. Good evening, mayor and councel. Um, before you is the illuminate agreement. Um, I know after discussions with
together, this is the day we have to make a decision. If we don't make you don't make a decision tonight, they're not going to be able to move forward. um they just need to know if they're going to be able to do that and start fundraising and get everything together. So um if you have any questions, feel
free to ask. I have a few questions, but I'll let you gentlemen go first if you have any. All I got to say is there was some corrections that we had brought up at the last meeting. Was those all done?
There was one that was missed. Um, I'll just go through I have a few things. Um, I appreciate that you guys, uh, found a spot to meet, you know, Bluebird Park or Sandy City Hall. I think that'll work pretty swell. Um, so I appreciate you guys doing that. Uh, I had a question on
number three, letter I, number one. Uh, it says city of Iceni parks and recreation coordinator and together uh, will be responsible for securing additional funding for the event. Uh, the city of Iani parks and recreation coordinator. um h what would that entail
and why is why is that one in there? Um because I thought the volunteer group was handling all the donations and sponsorships. Is there a reason that our park and wreck coordinator would have to be involved in that? Yes, because it would it's technically going to be money coming back to the city and so we're
going to have to work together to do apply for those applications. We not it's going to be our names on those applications. Would that be a big time burden? If we have people helping with fundraising, I don't think it's going to be it'll be less than it has been. Definitely. Okay. So, we would be
administering the paperwork more so than fundraising. Okay. All right. That's great. Um and then if you look at number four, uh letter I I number two, uh ensuring each volunteer has submitted a waiver of
liability prior to the working on site. Uh has the has our attorney looked at that and is that wording adequate for protection for the city if someone gets hurt? We will ensure that the attorney looks at it. We haven't created that waiver liability yet. So once we do,
we'll have the attorney approve it before we move forward. Okay. And then uh on that same page, B number one, letter H, uh purchasing advertisement placements. Can you explain what what that means exactly for the city or the parks and recreation coordinator to be
purchasing advertisement placements? We'll want to make sure we're approving all of the advertisement placements and what's being advertised since it is officially a city event. Okay. So, we will be just purchasing those. Any any purchasing will have to be done through the city since we'll be the one managing the money. They won't have authority to
spend our money. Sounds good. Uh and then you look at number five. Uh number five, letter triple I. Uh the parks and recreation coordinator
or designate of the city will check in at 4 p.m. on weekday event evenings to make sure there are no major infrastructure issues prior to the event starting. I know I know city staff is usually off at 4:30. Is checking in at 400 p.m. going to be early enough to allow for if there is an issue? I think
it's a good time. Usually we'd go out there about 3:30 to 4:00 and so it just gives us enough time to know if there's a major issue happening. Usually we know the day before. Okay. But it just in case when the lights turn on, oops, something blew like we should know.
Okay. And then on the last page, we had mentioned in the last meeting that there was a typo on the Isanti Together volunteers. There's an I on the end of Santi there. So just get that off of there. And I think it's it's a good contract and I I appreciate that you guys have put in so much work. Uh city
staff and the the committee. I'm really excited for the event this year. Uh we obviously have to make sure it's done right and I think you guys are doing a great job. So any other questions? I make a motion to approve. I'll second. Motion to approve by council member Lundy and second by council member
Heman. All in favor say I. I. Any opposed? I. Okay. Motion carries four 41. Uh, thank you guys and I'm excited for the event this year. I think it's going to be great and I hope you guys have the best of luck. Thank you.
All right. K7 resolution to consider entering into an agreement for banking services. Mayor and council, we have had um we do need to uh appoint um and designate an official bank that the city works with as well as a depository service um
institution. and we had gone out for an RFP for banking and depository services on April 15th. Uh we had um great response which is really exciting to see that we had five institutions that submitted um proposals. They are Falcon
National Bank, Members Cooperative Credit Union, Security Bank and Trust Company, Bremer Bank and Platinum Bank. And I want to thank them all for taking the time to not only submit their proposal, but also to go through a pretty thorough vetting process with
myself and I had a lot of questions and I met with all of them and really appreciated their time. Um, I do uh want to point out that we had two top institutions that really rose to the top uh that were going to meet the needs of the city and those two institutions are
Falcon National Bank and Security Bank and Trust Company. Um, as was noted in the memo in the packet, uh, there was a pretty thorough process for criteria to vet them through. And they included things such as, uh, the health and stability of
their institution, the banking services that they provide, um, against what we currently use for banking services, but also the opportunity to expand banking services to fit the needs of the cities going the needs of the city going forward three more years um, and into
the future. uh the process that they have for return checks, fees associated with such work, uh online wire transfers, the process for that um and fees again uh AC a for payroll, electronic funds for um all the
services that we use um through those as well as the collateral that they have. There are state statute requirements for collateral that they must meet. um monthly reports that we can pull as we do all of our bank reconciliation, making sure that we can export those
into either CSV um which is preferred or Excel spreadsheets so we can do our processes faster, providing uh deposit slips, uh safe deposit box, internal transfers and limits that are available, vault services. Um being a local bank,
we do currently go to the bank every day for deposits. uh we may be changing that process, but we did find it very critical that it was important that we have um an institution that's close that when we do need to go there, we also do wire transfers um a lot of times in
person and making sure that we're not driving a half hour, an hour to the to the bank to do these transactions was really important and a timesaver. Uh credit card payment acceptance and issuance. um looking at uh their
customer service approach, availability, what their hours are, um overall their pricing and fee structure, how they structure uh the checking account versus their savings account, and then also for sure uh the interest. As we have our accounts, we have a savings account, a
checking account, as well as um another account that we use. Um and what is the interest that we're going to get on those? The two banks do it differently. Um, so currently with Falcon, that is our current banking institution that we use. Uh, the checking account, the savings
account, and then we have an intrafi money market account. We receive the same interest on all those. And in their proposals that we keep the same interest on all those. Why that is important is because if we didn't, we'd have to have a sweep. And a sweep then moves the money back and forth to make sure that
you're capturing the most amount of interest on your funds. uh security bank and trust um has a higher interest rate and their interest rate um does not go onto their checking. Uh so if we did utilize that bank, we would have to implement a sweeps um to make sure that
we are not leaving too much money in that account. Enough money that we don't overdraft when we're paying our our AP and our payroll, but not too much that we're losing interest on those. Um the interest with um Security Bank and Trust
is at 4.25%. 25% with a floor of 0.25% and they calculate theirs based off of um uh a private wealth money market account and Falcon is 3.7 uh with a floor of 0.2.25%
and they base theirs off the effective federal rate. Um, one of the things that I took into account was um, changing banks does cost a lot of time um, and resources of
staff. So, while we would have a less interest rate that we get with Falcon um, we do need to take into consideration the moving um, and switching over our accounts as well as um, our checks and things like that too. So, I leave the floor up for discussion
at this point and to answer any questions that you have. So, I'd first like to say fantastic job, Miss Wood. I think usually we only have one or two uh return quotes. That's that's awesome to see those. I read through every proposal and you know, each had pros and cons. There were these two definitely were the
standouts of the two. Um, now obviously Security of Bank and Trust has a better interest rate and I think uh we can use that to maybe uh sway Falcon next year to maybe give a little bit more competitive interest rate to us. Um, but with the turnover and hiring a new
finance director uh starting July 1st and you having to train him in, I don't think that it will be fiscally responsible to change banking services this year personally. But I think next year we can uh hope for a higher interest rate from Falcon National because half half percent interest on
millions of dollars that's a a pretty big difference in yield. So but at this time I think it's probably smarter to go with Falcon personally. And just for clarification this would be for a three-year contract, not a one year. So it is a threeear. So what we approved last time was the one year. What we
approved last year was a one-year extension which we do have the ability to do. Um, we ended up having another two-month extension on top of that, but it was a one-year extension to a three-year contract. Okay. Historically, going back all the way to 200 nine, I think it was. I have to look
again. Um, we've done a three-year contract since that time. Um, what's what's entailed in setting up a sweep? Is that something that the finance director would have to manage? Is there a program that manages that for you or does the bank manage that? You can set it up with the bank. There's a
$25 fee uh per sweeps setup charge from what I understand. We've never done that um or needed to as I had mentioned earlier, but there um the finance director will be able to set that up with the bank and um it would happen if you wanted your sweep to happen daily, weekly, monthly, however you set it up,
um you're able to do so. I still think we should stick with Falcon. I mean, plain and simple, it isn't just staff time. It's going to cost us money in a lot of things to switching banks. I would be okay with a one-year extension. I I would like our new finance manager
to look at this and and decide what he wants to do after he gets settled in and maybe he has different thoughts. I would like to share on behalf of him. He's not here. Um but I did reach out to him. I did ask him to review the proposals. I sent him the top three. Um and he did
look at them and uh his recommendation was to do whatever the city council is comfortable with. But he was um in agreement that when you switch institutions, it does take a lot of time and that does come at a cost as well. And he did feel that if the city felt it in the best interest to stay with Falcon
that he was confident that we would be able to look at all of our investments and potentially do some movement there and make more interest on those investments that the city has. I I would just like to say that a half a percent interest on $10 million, that's $50,000
a year. Oh, we we three year deal. That's 150 grand extra that we don't have to tax. I had no idea we weren't we weren't doing sweeps and they definitely need to be done as long as there's really good oversight on. I'm I'm 100% for that. Um just in my personal
finances and it's not much at all. I'm sweeping money all the time to get the best interest rate or or Yeah. So, and we haven't had to a need to have the sweeps because we get the same interest on any account we have with Falcon. That's why. Right. And we've been with Falcon. Actually, it was a different
bank prior to Falcon um that had the same same thing. It with just the would we be able to keep the terms they offered us for just a one-year extension? I would not be able to answer that. I'd have to ask the bank.
I would think they would. I mean, they're these these companies are fighting for our money. they can reinvest that money into mortgages and they make money handover fist off this money that we save for or have for them to use. I just would like and I would have to also double check with the legal team. I'm not 100% on that just because
I haven't looked it up. I know we are able to extend a year 100% we've done that. So I need to ask if we are able to extend again just to make sure that I was doing this 100% correct. I would like to just make a motion to
extend for another year. Second. Motion from council member Heman, second from council member Peterson. All in favor of extending for a year say I. I. I. Opposed. I. I just think we need to keep moving forward. You keep extending, keep extending, keep extending,
you're you're hurting yourself in the long run. But that's my personal opinion. So Jeffrey, that's why I voted against Jeffrey for it. For it. Okay. Motion carries. 41. Do you need a whatif scenario? So, I will bring it back. I will find out more information. I know that if we are able to extend it for the
year, it has to come back anyways because council has to extend it. Um, at that approximately then in eight months, we would have to issue an RFP again and go through the process again. Um, but I will bring it back regardless at the next one. Either I will let you know
that we cannot and we need to make a decision on these proposals or we can. And here's the resolution stating that it's an extension. So either way, it will come back. Okay. If we if we have time to think about it and we decide, hey, let's just do the three-year, that would still be on the table in that two
week meeting. These proposals are still valid. Okay. Um until we make a decision um to make a formal action. So, um I I think I guess having thought about it for five more seconds here, I think that your
motion would be more appropriate if it included if able to extend because if we extend it then that these are no longer on the table and we find out we can extend it. So perhaps we just make a motion to postpone this to the next council meeting or that and then I will
make sure I have the information. Okay. Would you like to resend your motion or just keep repeat that motion? So my my concern would be if we go with the
motion that was made which is to extend the current agreement with Falcon and it not be allowable. I have now declined these proposals and we would have to start over again right now. Okay. My recommendation would be perhaps we want to resend that motion
which takes a motion and a for a second and a vote and to revise it to either postpone the decision to the next meeting and I will get the answer whether we can extend it or not. I'll talk to the bank and I'll talk to the attorney um or to at least at a minimum have a the
motion to state that we would um if able to extend one of those two option would be I think in the best interest of the state. I make a motion to resend the motion. Motion to resend from from council member Mundine. Second from council member Holgren. All in favor of rescending the motion say I. I. Any
opposed? Motion to resend. Carries 5. I make a motion we table this until the next meeting. Second. Motion by council member Lindy, second by myself to table until the next meeting. All in favor say I. I. I. Any opposed? Motion carries 5-0 to table the next meeting. Thank you. I
was not expecting that question. Good question though. Uh we will move on to the consent agenda. Are there any questions on the consent agenda? Motion to approve. Second. Motion to approve by council member and second by council member
Homegrren. All in favor say I. I. I. Any opposed? Motion carries. 5-0. Any other questions on the other communications? Otherwise, we'll I'll entertain a motion to adjurnn. Motion to adjurnn. Second. Motion to adjurnn by council member Lundine. Second by council member
Peterson. All in favor say I. I. Any opposed? Motion carries 5-0. We are adjourned and we will pick up committee of a whole in let's just say five