all right it is 7:03 We'll go ahead and call this city council meeting to order If we could all rise for the pledge of allegiance to the flag of the United States of America to the republic for it stands one nation under God indivisible
with liberty and justice for all Doing roll call Four members are present Uh council member Lundine is absent tonight Uh we have public comment Is there any public comment tonight if there is you're welcome to come forward to the
microphone State your name and address for the record please Um first I want to make sure this is There we go I noticed on the uh live feed earlier that you can hear you guys but anyone at this podium or any of
these side seats you can't hear hardly at all And then the closed captioning is also not picking up I've noticed that on past meetings Just something to be conscious of because I'm a turner But yeah it's really hard Now this is good Otherwise you couldn't hear anybody on
the live feed tonight and it was only a thumb print picture till like halfway through Then it blew up to the big picture I agree Uh we we need to point out um when the administration was talking earlier too they they didn't adjust
their mics and we're more conscious of it because we have talked about asked about it many times So I'm a lot more conscious about where my mic is and when I'm speaking into it And I think we just have to point it out more when when other people either side of the bench
are talking I can project my voice but this right you don't want me to You sound great I couldn't understand the last person that was up there real clear either because the mic wasn't adjusted and I I should have said asked her to adjust Tall too I'm at least a little Josie Josie has something to add to this
I think she was looking at another option if that's what you're going to say Well actually I was going to just make a comment on two of those things if I could just let the mayor and council and also everyone know We did have technical difficulties with Facebook and that's why it was a thumbnail We did have city clerk working in that back room which is um was fixing the problem
So thankfully to she was able to get that completed halfway through the meeting Um close captioning we do sometimes see comments on Facebook about that The button is always clicked and toggled on for there to be close caption but unfortunately and we don't know why Sometimes Facebook does it sometimes it
doesn't do it but the toggle is always to have it on Yeah Well even on the YouTube you know when you click the closed captioning what I'm saying is it doesn't always pick up what people are saying Sorry So it's kind of Nick did you Sure Did you have something to say Nick
i'm just going to remind that you never said your name or address I'm sorry Thank you I didn't notice Yeah I I skip ahead Cheryl Davidson 512 Marian Street Southwest Thank you Um I was looking through the agenda packet for today and I noticed on the meetings that are up
for approval under the public hearing um the public comments are pretty abbreviated um and not entirely accurate on the under the public hearings Yes there is no public hearing tonight from last week April 1st Okay about the road
construction project Let me find it here It would be um J1 Yes J1 Um if you look down under Well I'll speak to myself Um the only thing it
said is I asked if my driveway would be accessible and that's not entirely correct Um we actually did have a whole conversation about the payment of the assessment and how to do it versus the interest rate that would be acrewing if they were to do it over a 10-year
payment plan on the property taxes And that didn't make it into the minutes And um I really feel it should be in there since it was spoke about and this is the public record that people can go look at when they want to know about the meeting
So I'm not sure why it didn't get put in there along with the other discussion Um Mr Feedler's and Miss Ross's are also pretty abbreviated considering what they had spoken to I know this has been a question for me in the past because all of our
statements even council members are all abbreviated Um I don't know why that is if we just try and keep it to the meat and bones because there's a lot of things we could have a 50-page minutes I'm not opposed to it Um but I have had that that feeling before as well Um so I
don't know what we do about that if we follow a state How how does that work what's the requirements for us the requirements are that we have minutes It doesn't uh state statute does not clarify exactly if it needs to be verbatim or summarized Uh the direction to staff has been that we summarize them
um from council in the past Now that's not to say that there couldn't be a policy written to staff to do them verbatim If we were going to do that I would recommend that we have um dictation software which we don't have but that's definitely something that could be possible um to make sure that
we are And then it'll be very imperative that everyone speak into the mic Um but the directions to summarize could we maybe just ask that we be a little more thorough on this and then make the change that she is asking for at least on on her section with um you know
asking about the assessment and we follow the assessment policy just adding that to it for simplicity or or whatever Yep We can have uh Miss Strand do that and then it'll come back around uh for approval at the next city council meeting Okay Does that answer your
question um well kind of um you know when you're talking about the um standards of the minutes and you'd said they'd gotten so abbreviated I actually went back like almost two years just spot-checking different minutes and when
Mr Gordon was in here Um they were much more thorough They weren't like verbatim but you at least had a chunk of what you know you don't need paragraphs but at least so the ideas conveyed I mean my
concern wasn't so much my curb is that the public was aware they'd be paying interest on their assessment because I'm nobody knew that And I do feel that's a transparency thing where they should know exactly what they're paying for because paying $1,000 on top of your
special assessment like you had said is just that just kind of grates the nerves and I think people need to know about it It is standard assessment policy across the state But I will say I I have nothing to do with these minutes if that's what you're implying since it No
I'm not I'm just saying this is where No it was I'm not getting confrontational with you I'm just saying what I saw over the last couple years of looking at problem Have we changed who does these minutes or has anything changed in the process i have done the minutes since I
started here in 2018 I do them relatively the same Okay Okay I mean I'm just saying I looked back I went all the way back to when Mr Whimmer was in and you know they were very lengthy and I know you've been doing
them and for the most part they're a good job I just when I read this one I'm like eh that wasn't all that was you know that I had said and it wasn't you know what I had considered the most important part of it Sure Um and then I did have a third question I'm sorry I'll
be right off of here as soon as I'm done No problem Um I was doing the math um with the special assessment versus the 2570 for five and then the grant area Um I've been doing some math and some research and I really don't want to get into it at this time because we won't
know the final assessment numbers until November Is there going to be a public hearing for that where the public can speak to it yes I believe so before there'll be a final assessment hearing I believe um Jason could probably address that Yep Yeah we'll have the the final
assessment hearing uh based on the actual numbers after the project That was that November talking Okay that's what I just wanted to make sure of because then I can dig around and Sure either I won't have questions or I will But that's it Thank you Sounds great Are you okay with us making the changes to
note that we talked about the assessment policy and is there a specific way you'd like to I would like it specifically said in there that the policy is to have the interest rate plus 1% I feel that is something very important if that is the policy to know Yeah it's
the policy So that is the policy I do have a copy of the policy Yep Okay Thank you That's fine Thank you for coming up and speaking on that Is there any other public comment hearing none we will close the public comment and we will move to
adopting the agenda Are there any changes or additions yes Good evening mayor and council do have one uh change to one of the resolutions on the consent agenda which is L5 and that is to include a parcel ID We were waiting to hear back from them and we did So parcel
ID 16.147.0010 in the amount of 9,650 be added to resolution of L5 please Okay I'm good with that 500 Can we get a motion to approve the
agenda with the change mentioned motion to approve with recommended changes Second Motion to approve by council member Heman second by Council Member Homegrren All in favor say I I Any opposed motion carries
40 Uh next we have proclamations There are none tonight as far as I know uh city council meeting minutes April of April 1st 2025 And we had just discussed the one change which we will most likely make And are
there any other changes or corrections that you guys noted motion to approve with the changes Either way Yes Changes Sure Okay With the changes Okay Second Motion from Council Member Peterson second from Council Member
Homegrren to approve the minutes with the changes noted previously All in favor say I I I any opposed motion carries 40 Announcements Uh Sandy County Board of Equalization meetings Monday April 14th 2025 through Friday April 18th
2025 Um city offices are closed Friday April 18th 2025 in observance of Good Friday Parks and Recreation Board meeting Tuesday April 22nd 2025 at 6 PM City Council meeting Tuesday May 6 2025 at 7 p.m And the Economic Development
Authority Tuesday May 6th 2025 immediately following the city council meeting Are there any council committee reports tonight i have a couple Uh it's not really committee reports but there has been a lot of ribbon cutings around town
Um Northern Lights Toys was one that I attended as well as Dana's bookstore and today was the ribbon cutting at Delightful Acres Weddings and Events Um those businesses are going to be great assets to the community I'm very excited for those Um if you're looking for an event space Delightful Acres and
Weddings has a very nice space that they put a lot of work into Um that was great to see today Um some new ownership there So I I think that'll be that'll be well suited for the community Uh Dana's bookstore seems to be very well received so far I know she's very excited to be here And Northern Lights Tools is also
excited to be here and uh out of his garage so he has a little more space Nice I had a BMX uh meeting yesterday It was kind of a boring one They're going through their SOPs and SOGS and just realigning uh each board member's job
titles and uh duties And so you know a lot of that joint powers talk So that's all that happened there No other reports All right Then we'll move on to item K1 ordinance to consider
amending chapter 227 parking and storage Good evening mayor and council So we had discussion on amending uh chapter 227 ordinance to allow for some no parking designations One of them was along the east side of Third Avenue Northwest between Heritage Boulevard and Unity
Boulevard Northwest This was on request of the school uh to alleviate some of the congestion off of third And then um as it related to the project uh I Sandy Hills rehabilitation project uh no parking along the north side of Dogwood Street Southwest from Whiskey Road to
6th Avenue Southwest and along the north side of Birch Street Southwest from Whiskey Road to 6th Avenue Southwest This ordinance has been posted for the required 10 days Any questions or public comment on this if you if anybody here has any opinion
on that I'd let them come forward Glad you asked that I I was going to suggest when we have ordinance changes like this I was going to suggest when we have ordinance changes like this that we should have a um public meeting on changes that especially when it affects
part of a community I I don't know if we actually do but you it was so during the the uh the open meeting for these development areas it was mentioned and discussed No what three weeks ago four weeks ago the open house that we had Um so that was you know public and then we
had the public hearing at the last two weeks ago Correct It was at the open house that it was discussed but it was also on the city council meeting uh last meeting um by resolution because of these are state aid um project requirements And so that resolution was passed but it also needs to be put
within the ordinance Uh the Third Avenue request that didn't have a public hearing attached to that one That was a request heard at the committee the whole meeting Okay And I did personally go out and talk to two of the neighbors there and they they were the the two properties right right there were in
favor of it So Perfect I think Yeah good good question though Um if there's ever any input on anything we would love to hear it you know and I I would like I mean maybe we have to send out another letter for stuff like this I'm not really sure but I wouldn't be opposed to it Just everything has a cost and a time
right um otherwise I'll make a motion to approve unless there's further discussion on it Nope Second Motion to approve by Council Member Heman second by Council Member Homer All in favor say I I Any opposed motion carries 4 I think
that's great That's going to solve a few issues in in one strike for everybody So uh item K2 resolution to consider approving special event permit for Walk for Life Good evening Mayor and Council A special event permit
application was received by Lex Specialty Clinic for their annual Walk for Life event This event will take place on Saturday May 17th 2025 from 8:00 a.m to 1:00 p.m for a one-day event The walk for life will be held at Bluebird Park utilizing the walking path
to the sidewalk and an estimate of an estimate of one mile on the Cambridge Iani bike walk trail They have reached out to the city of Cambridge and there are no conflicting events They will be using the Bluebird Park shelter and have completed an application to reserve An
estimated 50 to 75 people will be in attendance of this event Parking will be in the lots at Bluebird Park They will be utilizing the restrooms and trash cans on site Okay The applicant is here for questions
Awesome Great Do you guys have any questions no I'm glad we're seeing more events like this um the last few years I do have a question for you Josie the cleanup deposit fee that we have on there Um it seems like a lot of people have been
asking to wave that Is that been common practice over the years or what is is there a is that for everybody that we always ask as ask that or is it just for this type of event doesn't seem to need it or how does that work it's asked of everyone who applies for a special event
permit Um I'd have to verify I think that it might be within the Well it's for sure in the process but I'd have to look to verify if it's within city code that states that Um it's a request of any fees that can be waved by council So I think that people have done it
Um I think on city property um as far back as I can think they've been waved and then some organizations just do it knowing that they're going to get it back but right I think it's great to wave the fees I think you know bringing events into the city bringing more people in the city Um I think it's a
good thing all the way around for our business Um I think staff has minimal time into it I know they have to go through the process themselves to approve the permits because they have certain steps that are required to do it But I would like to add I do think it's
a good idea to have it in there and to allow people to ask for it to be waved versus removing it just in case if there was an event that there was issues at public works It's to cover public works time to go after an event to clean up um then council could make the decision that yes we want you to have the event
here However we need to cover our costs if we have to clean up So I agree I agree In those circumstances yes but most of the vents are self-sufficient that we've been approving lately I make a motion
to accept Second Motion from council member Holgrren second from council member Peterson All in favor say I I Any opposed motion carries 40 Thank you All right Resolution uh item K3
resolution to consider approving a special event permit for the Asenius Farmers Market Good evening mayor and councel A special event permit application has been received for the 2025 farmers market to take place at 510
Heritage Icani on Friday from May 2nd 2025 through October 17 2025 Each day of the event will run from 1:00 p.m to 6 p.m This new location is just north of last year's location You can see on the attached map Ammo gas
station gave permission to park on their grass field and use their restrooms There is an estimate 450 plus people per day in attendance for the event Applicant is requesting that cleanup deposit and temporary signed
permit fees be waved Mobile food units are permitted as vendors and the applicant will maintain an updated list of vendors throughout the event Mobile food units added to the vendor list throughout the event do not require a mobile food license with the city if
covered by the organizers insurance coverage And the applicant is here for questions Please state your name and address for the record Um Elizabeth Anderson I live in It's on the application my address Yep Sounds good Thank you So anyway I
just wanted to say that this year um like the other years uh it's grown exponentially We've got more vegetable vendors more meat vendors um because people are looking for healthy choices and it gives them an economical way to get them and we know that they're you
know sourced from the area Also it's good to support our neighbors business and shorten our uh supply chain and uh support more local That will that will help us out immediately that will help us out as a community I think having our
own food and everything Um it's become a family destination It used to be nine vendors and people would go and get their honey or their maple syrup but now I see a lot of uh young moms getting their wagons out of the trunk and putting their kids in them and and
taking them around the uh you know aisles and buying them little crochet dolls and having ice cream So it's become kind of an event like that And we've had also there's a lot of commerce that's going on under those tents Uh we have two vendors who now have brick and mortars and we were their first market
Um we also have a food truck that's in the best of Twin Cities that will be with us all year And then um our cookie uh vendors have gone they've got um they've got a brick and mortar they've got a straight truck for deliveries they've got display cases they have just
and they credit this market with really expanding their um their popularity and things So and then we've also had a food truck or a food um meat vendor that ended up at the Maple Grove market which is a much larger market than us But so
anyway it's really going well It's going to be successful and that's all I have to say Great And they do have permission to use the the grass as parking correct and we have and that's going to be allowed
No under our resolution it's not allowed And we'll have to make a motion to change that So I guess yeah we need to change the resolution to be able to park on the grass It says people are only allowed to park on a hard surface somewhere around here Where is
it parking parking during the event will be restricted to paved surfaces at this location So we need to change that Um there were like three different things I seen on this resolution that didn't jive with
um hours We need to change the hours from 1 to six on the resolution Um the original letter that we looked at said 1 to six It says 2 to six in the resolution here but the hours are 1 to
six So that's incorrect Change that to 1 to six And then there was one more thing on here that didn't look like it jived with a explanation Time parking and
signs signs but that's what they've been I know the fees have been for the signs if we could get a site plan for where the signs are going to go it could be approved along with the special event permit But since we don't have that we just require a location and we need to
have property ownership permission So if they're not on that site um for temporary signage we would need to have Can can you explain to her i I know I had a discussion with her last year about signage um for the farmers market
and I know it was really important for the farmers market to be able to draw off a Highway 65 and I realized that um being at the farmers market it sure looked like they could pull a lot of traffic off of 65 and it looked like it was really helping the local communities
I mean it seemed like Coburns were a lot lot more uh full their parking lot And I'm I'd love to see the liquor store um averages on Fridays compared to years past um during the farmers market hours
because it just seemed like a lot of people that were at the market were heading in that direction to do shopping Um what what can she do for signage what can we do as a city or as a council to
help her be able to give more signage and and be able to attract people off of Highway 65 are are they able to just put a 4x8 out on that that property outside of the the state right away yes they'd be able to put a sign up there with
either a temporary sign permit or through the special event permit just so that we're sure that it's the location has we just get people who put signs up where they're not supposed to go Um so that's why it's not just it's to make sure that our we're protecting our property owners but um really yes it's a
4 by8 sign is allowed for a special event temporary sign If it's just up that day then it doesn't need a need a permit So if it's just you're putting it up the day of the event it doesn't need a permit If you're putting it up for months then it would need a just a a
temporary assigned permit and it can be up for unlimited I can't remember I think it can be 10 days before the event or 15 I don't know off the top of my head It's a certain number of days before and after the event I'm glad you clarified that because even as a council
member I swear I need a attorney to help me interpret our ordinances sometimes So she likes to put out a few flags promoting a market making it visible so people can see the market coming from
both directions Um so she's not limited when I read the ordinance to one or two She can put out a few out if she has permission from the land owners to do it And it's a it's a just a six seven hour for the day of the event Just the day
right it's only the day of the event They're too expensive to leave out overnight You have clarity on that Um there's another thing that was mentioned last year to me about the city's Facebook page and the the city still has
a Facebook page for the farmers market and I don't know if I brought this up last year during conversation and it has a following of like 2,300 people I know that the neighborhood market also has a a following I I don't know what you're getting up to 5000 How many 2,000 2,000
Um we were wondering I was wondering too how proprietary is that Facebook page and if it could be handed over to her with as and be the new administrator of the city's page and change the logos over on it and try to help advertise the
farmers market a little bit more maybe reach an extra 100 or 200 people Um and if the city was concerned over maybe wanting that back in the future because of wanting to run their own farmers market that maybe there could be some
language in it that says that has to be handed back along with the one she already has Just I'm just throwing it out there seeing what you guys think Sorry could you repeat what the question was okay Oh the the city of Iani has a
city of Isani's farmers market Facebook page and it has like 2,000 plus followers on it but we are not using it And I I still think that's an active page and if she could get control of that page so that she may may be able to
attract more people to the farmers market because I know that it's it's not a event where they have a lot of money to spend on advertising And if if the city or the administration
thought we could work a way to do that maybe you could have mutual agreements that if the farmers market ever went back to the city you would get her Facebook page too to be able to use to market the farmers market It was just a
thought Um I thought it would be a way for her to be able to reach more people I believe the reason why we still have the Facebook page is because it tied to one of our very original accounts for the city So it's one of our very first pages So we I don't think we can close it We've looked into it before and
that's why we just put on there like go to the neighborhood market And so that's our last post we have on there I'm not sure what the policy would be like We'd have to create some sort of policy I don't know Okay what that would require
getting into our it does open a gateway because Facebook requirements for an organization like ours gives you certain permissions into certain pages So we'd have to look into seeing to make sure that we're not giving away permission to be on our city
pages And so that makes sense All of that We don't want to open that gateway We also have the same account as our police department's page as well And so I think we need to be very cautious on how we allow other people outside of our
organization to use these So I think it'd be better for us to just link on that page this page again maybe at the beginning of the year and really get the promotion that way if people are still following it Do it that way That'd be great too Two accounts might be too
confusing right it would be And I thought it would be but I thought maybe there'd be a way for it to get integrated together somehow But yeah I like your idea Just put a link on there Anybody who goes to
it boom we'll automatically see the new farmers market and you can make a disclaimer that it's a private market [Music] Um what other thing I do have an issue Um I was wondering is it possible for the city of Isanti to send their street
sweepers down that road that goes nowhere it's actually called Northern Boulevard the street that's attached to the church like to go down because there's like some grass growing in the in the cracks and things like that Mayor Collins so I believe that's a
private drive right now so we wouldn't be able to It is It is a private road Do do you ever go over anywhere near there with the with the street sweeper do you
go on five to get down to like whatever that turn is are you not necessarily down five there because there's really no curb there but we do around the islands on Highway 65 and we go down 6th Avenue towards the liquor store and out towards O'Reilly's All that stuff we do Sure It's going to the south
That would be up to the council's direction if they thought that I could take a weed whipppper down there What i just need a weed whipppper Okay It's a short road I mean a a weed whipper and a good broom and I think you
could have that road looking pretty good Okay Any any other questions from council so I'm see I'm hearing that um the 10th whereas should be modified in the resolution where it currently states
parking during the event will be restricted to pave surface of surfaces at the location that council is permitting the request to park on grass Is that correct yes So we'll make they have permission from the land owner So yes it's and it's in it's in the packet
you gave us So quick question Is that just the vendors or is that um people who want to park just the people who want to park The vendors will be parking behind their tents All on the grass though All on the grass Yeah Okay So it'll be it'll be a aisle
of tents and then their cars will be they'll just pull in set up pull in set up Do you guys know exactly where the property line is with your property that you're using and the north adjoining property the north adjoining property is also owned by him Yes Oh okay He owns
both parcels He owns both parcels in front of console one day and yeah I he owns both parcels He does And I have permission under their parcel numbers Okay And also from AMO from this uh manager from her everybody to park on the grass They were actually really
enthusiastic The owner was like "Yeah yeah farmers market." Okay So and then the other clarifying thing I will make so in the third whereas for the hours I think there was some confusion based off the application versus what was permitted by the multiple land owner
permission So if we could just get clarification it's including setup and takeown it's from 1:00 p.m to 7:00 p.m but 11 No no because go ahead They come around 11 So and the food trucks come at 11 I invite them for the lunch crowd and
then the they the vendors start showing up like around 11 to set up however much time they need and then it starts at one And I think I don't know I I don't know where it's the city's responsibility to make the
event coordinator responsible for her relationship with the land owners because I you probably they know you're going to be setting up an hour or two early and of course it takes a half hour an hour to tear down And I spoke with
them when I talked to when uh of course I spoke with them when I talked to them Um but I told them that it begins at 11 And they were all fine with that Sure I just didn't it was my clerical mistake I wasn't thinking and I didn't put in the proper uh hours because I was just going
from two to six from last year You just use the same letter from last year I just went two to six because I was so used to that from last year Sure So so with council's permission as well um that we can leave it up to the organizer to verify that those times are
acceptable to the land owners Yes Um but the times that are reflected on the permit should be including all setup and tear down So it' be 11 11 to probably seven Okay For some Okay Yeah That that would be a safe time I think And then
and then the resolution will be approved after she gets permission or whatever And that's clarified in the resolution We can clarify a whereas in the resolution that it is um the fence would be approved upon um do you does the council want to get
another um letter from the business owner stating that they're okay no No I just I guess that there's a verbal Yeah that the organizer has verbally Yes Okay Yeah That's like the food truck thing trying to get permission again and for
everybody I could just see that Oh yeah I'm not responsible for No no Uh it was a discussion we had a while back about how hard it is to get permission from land owners and it can take a long time
tracking them down getting letters and get them here and you're day late for the next meeting then you would be held different hours It took me two two weeks to find the owners Great I do I do have a couple questions Um how has the
history been with the farmers market on cleanup has there been any issues with city okay Um so that I think as far as waving the cleanup fee that's totally fine Um and then just clarifying your insurance would cover the food trucks and all the aspects of your event
Correct Yes Okay perfect I'm okay with approving the special event permit I don't know if anybody else has any other questions but Motion to approve with changes I'll second that Uh motion by council member Peterson second by myself All in
favor say I I Any opposed motion carries 40 Thank you for providing that for our community Thank you very much No thank you guys for all your support Thank you I love going to the farmers market So and and I'm excited about how many entrepreneurs come out of these markets
and actually do build brick and motor mortars you know and hopefully we can get one to come to I know the cookie guy that was there ended up opening up in Bram and another person in St Paul but I think it's a great opportunity for for the city to Yep But these guys
experiment a little bit All right Item K4 resolution to consider approving special event permit for Rock Solid Foundation Fund Run and 5K 10K Good evening Mayor and Council A special event permit application was received by the Rock Solid Foundation for their
Rocksolid Foundation Fund Run and 5K 10K event This event will take place on Saturday May 17th 2025 from 2:00 p.m to 8:00 p.m for a 1-day event The Rock Solid Foundation fund run and 5K 10K event will be held at Bluebird Park
utilizing the walking paths to the sidewalk and on the Cambridge Iani bike walk trail They have reached out to Cambridge and have received permission to use their trail that day Alcohol will be sold at this event and the applicant has applied for the required
license They will be using the Bluebird Park shelter in the amphitheater and have completed an application to reserve An estimated 100 people will be in attendance of this event Parking will be in the lots at Bluebird Park and BMX
parking lots BMX gave permission to use their parking lot with the condition it is after their races They estimate their races to end at 3 p.m and the Rock Solid Fun Run event starts at 400 p.m And the applicant is here for questions also
So I did have a question that uh was mentioned in here about um using our the city's microphone system Is that something that we have ever allowed in the past we've never had an event rent the amphitheater before So this is our first
official rental Really um yes So it's exciting So I guess we're setting a precedent here um to utilize that microphone system that we have out there It's up to your discretion I I don't have a problem with that at
all I mean it's it's the people's microphone system I I'm shocked we haven't had a rental on that Huh I guess I'm shocked I thought we'd had rentals on that but maybe other people have brought their own Um we haven't had many rentals um
outside of the city staff using it Um otherwise we've had a couple of other events I guess but not specifically for the amphitheater to be used this way Okay And with that is there an obligation for them to put the items
back and what happens if something gets damaged who's responsible for that is that written in a contract anywhere or is that just we're just going to have it and if it happens we pay for it or how does that work they will be required to um put everything back where it goes and lock up the amphitheater and return keys
as well Okay cool For the check boxes it doesn't say anything about insurance Did they provide proof of insurance um they have to provide proof of liability insurance for this event So yes for the special event permits I'll require it If you
look on the uh what we have here that none of the boxes are checked So there might maybe there's a clerical error there there That was my question too There's often often times they don't apply for that We do get the liability insurance but sometimes they won't apply until the event is permitted also and it
has to be within so many days of the event So sometimes you'll see events beforehand won't get it But staff always ensures that we have all of those boxes checked prior to the event All six of them are will be checked if we approve it Yes Okay Because none of them are checked in what we have Zero
I have a few Oh wait Yeah They completed the application form Oh yeah And the deposit fee um was is being request That one being yes they have the deposit fee They actually filled it out a couple different times So they might have just
missed the front part because they had to redo it So So all all the ducks are on the row on the required and everything Yes Okay Just wanted to make sure All right Well I think it's great that you're bringing you know an event
to the community So I would like to see us uh approve that So I'll make a motion to approve Second Motion to approve by myself Second by council member Heman All in favor say I I Any opposed motion carries 40 That is approved Thank you Uh
item K5 resolution to consider approving a conditional use permit to change cell tower hardware Good evening mayor and council Massec communications group applied for a conditional use permit to upgrade the telecommunications hardware on the existing cell tower at 501 West Dual
Boulevard Northeast Planning Commission conducted a public hearing regarding this on January 21st 2025 Um and recommended approval stipulating the engineer engineering documentation is provided and no work is done prior to the permit being issued And that
documentation has been provided um and approved by the city engineer and no work has been done on the tower It is our recommendation to move forward um with this conditional use permit for this facility Um they'll also be required to pull building permits for
this as well I I I just want to make a motion to approve and get this project going I I want my I want my T-Mobile service up to running 100% So motion by council member Heman second by council member Peterson
All in favor say I I Any opposed motion carries 40 Resolution uh to consider awarding the bid for 2025 pavement manage management project Jason Thank you Mr Mayor members of council Um so April 1st we received bids for the
pavement management project the overlay project that we separated out Um we received six bids u which is significantly better than we've been receiving in the past few years when we have it mixed with the seal coat projects Cool And we got good
competitive bids Um I believe that you know we'd been only getting the two or three contractors that were capable of doing both whereas now we got six biders that were capable of just doing overlays Um we did end up with the low bidder still being Aztec the same contractor
we've used a variety of times for this same type of project So we know we have a good history with them and that they'll do good work Um the bid came in about 80,000 under the estimated cost So we're looking good in that front as well And so we recommend awarding to him and
moving forward I do have a question for you That discussion we had about potentially opening up that the mouth of that turn northbound off of Whiskey headed west Uh did you guys were you able to get out there and see if that storm drag could be adapted to allow for a couple more feet or a foot or anything
like that so I did look in it um and looked on our record drawings and it is just a deadend catch basin So the whole thing could get shifted Um looking at the geometrics of it though uh the radius is already at pretty much the largest radius that the county usually
would use Um so I don't know that they would be exactly four going to an even larger radius And after I kind of drew it on there um even going from I admittedly don't have that in front of me I'd sent that over a few days ago
Um I believe it's at a 35 foot radius which is kind of the biggest we usually would go on a county intersection like that And uh and if I even went to a 40 foot radius it really only moved that like midpoint back like a foot or two Um and so I don't know that it's cost
effective to do it because if we touch it we're pretty much going to have to do that entire concrete quadrant you know of concrete because of the head ramp requirements of the landing and the how it has to tie in and things And so it's possible but it's relatively
expensive Okay Um I I could dig up what that price I came up with I'd sent it to Josie a week ago or so But the problem I saw the problem I don't think is with the radius It's with the the width of the road there because you don't have I just watched today you know a RV pulling
a trailer pull through there and his trailer dang near hit the stop sign the stop light arm because it's the you only have like 11 ft to turn into versus most other turns of that off of a highway are more like 13 to 15 So I don't know if there's a way we can just push our section not mess with the radius but
just have like a if there's a creative solution there because it is a problem I mean even with a long box truck your tire is still up on the curb even if you hit the car that's in the turn lane basically So okay Yeah I can look into staying out of the ped ramp and seeing how much we could Okay try and widen our
lane since we're going to be doing the project there anyways if we can do it for next to nothing So well it'll have to move that whole catch basin back right which you know would be on the order of threeish thousand on itself but Okay you know the rest of it if it's
just curb work and we stay out of the ped ramp may not be too astronomically higher than that But could you just maybe do just a surroundable curb even if you look at the curb there it's it's worn down from people driving on it Like the the face of the curb is just beat to hell Is that could we just do a
surroundable curb or ask the county to do a surroundable curb when they do that project just so you can actually drive you know hit it without screwing up your vehicle so we I mean the casting that's on the catch basin you know has the hood on it that has the opening We'd have to change that out without a hood where it
wouldn't catch as much storm water Um but also something we can look into if that's what you want to look into Okay George do you know where I'm talking about or you guys know where I'm talking you're when you're traveling westbound
on Heritage Boulevard and you take a right onto Whiskey to go you know by Casey's If you take a right there and there's someone in your turn lane if you're driving a long box truck you're not making that turn without your rear tires going up on the curb Um especially if you have a trailer or anything like that I mean I see it every day I go
through there every day and it's that that turn just isn't set up very well Um so I guess I'd like to have a creative solution for that Uh I hate to see people mess up their cars on that but if if that's what it is I guess that's what it is So maybe go drive that and see what your thoughts are on it And No I'm
okay with taking a look at it and and seeing what the cost would be Definitely I like I like doing things that make sense Okay Uh as far as the bids um we have worked with Aztec plenty and you're you're very happy with that bid So I
think it's a it's a great thing um to come in under budget on a project especially when it's you know bid this time of the year I think is a a pretty good deal So I would make a motion to approve uh the low bid responsible low bid on that Second motion by myself
second by council member Peterson All in favor say I I Any opposed motion carries 40 Thank you Jason Uh item K7 driveway easement discussion to apartments and retail center Thank you Mr Mayor members of council Uh
so this is regarding our roundabout project Um we had identified from open house discussions and feedback that um we entertained the idea of making the western entrance to the apartments and
retail center a two-way entrance exit versus just an entrance as it is U we drew it up We made some easements that we would need to obtain from those properties Um got those documents over to the properties and after they've reviewed them and discussed them they
both decided they don't want that to happen Um they'd preferred to just leave it as is At which point we just if anything are giving an update and verifying that you guys are okay with going with their request and those changes
aren't required for our project So it would just be removing it from our project and we just don't need the easements from them and we can proceed Can do you remember I I know we had a discussion about what was the total rationale behind it because it made
total sense when we we talked about it Sure So so right now the exit is exiting very fairly close to the roundabout And some of the feedback was they were concerned that if there's any kind of backup at the roundabout they're not
going to be able to get out Um so we said well we could make a secondary exit on the west side They just have to widen what's there and you could then be able to exit and head west without going into the roundabout Um after those
discussions uh with the property owners they decided it was going to be more confusing to change it and they didn't want to provide that easement to let us make that revision So right now they can turn both directions when they come out of subway Correct Well yeah Out of the
eastern exit you can go left or right And you explained to them that they will no longer be able to do that Everybody's going to be forced to take a right there Okay I suppose they'll just do that do the roundabout and away they go So that's the whole point You don't have to wait for cross traffic You just have to
wait for a gap in traffic and then you get to go And so functionalitywise I don't anticipate it any more of a leg or delay especially on those busy westbound days you know uh you know rush hour time
Um when people are trying to hang out left and blocking traffic that won't exist anymore because you can't And so I'm not concerned about it functioning It's just we were going to provide what they were asking for and then they
decided they didn't prefer it Okay I guess motion to resend easement offer and amend project What motion to resend the easement offer and amend the project I'll second Motion by Peterson Uh second by Heman All in
favor say I I Any opposed motion carries 40 on that uh consent agenda I did have something that I just wanted to mention Uh L4 resolution to close debt service fund 3932 Uh it's extremely exciting Uh it was you know a part of uh our late
finance directors and our council's goal uh to be long-term debtree So this is a great another great item to get off of our off books That means there's less long-term tax burden from debt on our taxpayers And that's a big thing we've been pushing for Um so I just wanted to
give a little shout out to Mike Bker and uh the rest of our city staff Any other questions on the consent agenda i have a question on L5 Okay Was there anyone else we were waiting for or is that the the parties
we needed so that was that uh change to the agenda before you guys adopted it um we did get the last agreement to signed for the dollar amount um that we just added I thought it was five parties but never mind Well it was and so just took two of
them out We just took two of them out with those temporary ements on that last motion So now it's just the three with that addition We got all three Thank you And and those values on that those were all appraised values correct um yeah with one addition of what was discussed
at that um Yep one session of what we're allowed to negotiate to Okay Perfect So we're good to go all the way around Yep Yep I thought it was going to happen This is the last step to approve that Huh
Basically until we go out for bid Well so so now that we have once these get signed and recorded then we're finally allowed to submit to the state for them to review the plans because until we can check the box that all work is going to fall in an ement or a
rightaway they won't allow us to even submit And so now that we're going to have the easements to fit now we can finish the plans and remove that driveway and tweaks like that and then we can get that submitted and then you
know more or less kind of in the next month or so we're hoping to be able to have submitted to state aid That's usually how long it takes for the state on something like this a month roughly Their review has been on the longer end this summer This will be my
fifth state aid submitt this spring and they're more on the six week time frame Um but yeah the sooner we can get it in the sooner we can get in their queue and get approved Great job getting those all together Went like I said way faster than I thought it was going to happen We
were worried about that Yeah Well what changed how do you feel like it's fast it's been eight months Seems fast to me It's faster than you warned us of though Speak government work Sure Did the party say why they uh what changed was it just the resubmission or
was it just the process got to where it needed to get to process just got where it needed to get to Um the last time we were talking we were literally getting one of them to agree at that moment and another one was going to get back to us the following days And so we were at
that stage and that's why we brought it to you guys because it was this is the stage of this game that it's time to make these kind of decisions And then um this last one just had to go through their full legal process kind of just on their own came out at this same time as
of today That's why it wasn't a you know that revision this to this agenda because glad we got it in as soon as possible Motion to approve the consent agenda Second motion by council member Homegrren second by council member Peterson All in favor say I I Any
opposed motion carries 40 on the consent agenda Are there any other communications or questions from council or staff if not I'll entertain a motion to adjurnn Motion to adjurnn Second Motion to adjurnn by council member Peterson Second by council member Holgren All in
favor say I I Any opposed motion carries 40 We are adjourned and we will pick up committee of a whole here in a few minutes 5 minutes 510