WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=R5Kq4vcI7aE

Part: 1

1
00:05:40.160 --> 00:05:57.120
Good afternoon and welcome to the August 4th workshop on our budget. Uh Marne, will you call the role? >> Council member Steve Freriedman >> here. >> Council member Deb Gillis >> here. >> Council member Anna Richards >> here. Vice Mayor Sharon Mahoney

2
00:05:57.120 --> 00:06:14.880
>> here >> and Mayor Don Horton. >> I'm here. We have a >> Cory Ael. Will you lead us in the pledge, please? >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation

3
00:06:14.880 --> 00:06:30.800
under God, indivisible, with liberty and justice for all. >> All right. Thank you all very much. Let's see here. Since this is a workshop, what I was hoping we could talk about to start with

4
00:06:30.800 --> 00:06:46.880
is uh a public comment. And I was hoping we could have public comment at the beginning of the meeting and then listen to the presentations and have council discussion on those and everybody kind of take notes as they go through and

5
00:06:46.880 --> 00:07:03.039
then end the night with public comment so that everybody can kind of digest what was being said. if there's questions that may uh be posed to staff. That way tomorrow night since we're doing it again or tomorrow afternoon, if

6
00:07:03.039 --> 00:07:18.720
there's information that needs to be gathered and then brought back that those can be answered tomorrow uh at the beginning during public comment again. So, uh with that, why don't I just go on and uh open this up to public comment.

7
00:07:18.720 --> 00:07:35.280
Um Arie, are there any people that are signed up? No, I don't I don't have anyone signed up in person, but give me a sec for Zoom. >> Is there anybody in Zoom land? >> Um, nobody with their hand up. >> Nobody with their hand up. So, we still will open this up to public comment if

8
00:07:35.280 --> 00:07:51.680
there's any public comment. There is not then it is closed for public comment. So, uh why don't we go on and open it up the items for discussion and we can start off with the the the best one of all. What? guest Ron.

9
00:07:51.680 --> 00:08:06.800
>> I just want to do some opening comments and be they turn over to the finance director. Um just for the edification of the council and the public. Over the last few weeks, we've been meeting with all the staff directors. We went through um not an exercise but actual discussion about where they could find savings uh

10
00:08:06.800 --> 00:08:23.120
to try to get whittle down some of the expenses. And I want to compliment them publicly that that they did work with us and come up with some savings that were that are shown here. But also want to make sure this is the beginning of the budget process. And so we're open to some changes. I know some of our employees, for example, weren't happy

11
00:08:23.120 --> 00:08:39.039
with some proposed changes in health insurance costs, etc., which we're still having discussions about. Uh we're looking at further cost savings in other areas. So just to say that, you know, I want to thank our staff are really working to try to come up with a budget that's, you know, that has all the savings we could find, but we're still

12
00:08:39.039 --> 00:08:55.200
open to others. And the more specific that people can get of where we can find savings, we're open to doing that. But that I want to just say publicly that I think our staff did a pretty good job of trying to identify where they could scale back on some things and not ask for as much as they wanted to. And and today we want to get more specific input

13
00:08:55.200 --> 00:09:09.760
and questions where we can make even more improvements to the budget. And with that, I think Hattie has done great work and I guess we want to go according to that, but we have turned over to the finance director. Uh, council, have any of y'all got any opening comments on the

14
00:09:09.760 --> 00:09:26.000
budget or any specific items that you would like other than just to follow the agenda for tonight? Steve, you good? >> Deb, >> I'm good. >> Anna, Vice Mayor, >> we're all good. Addie, why don't you lead us off then? We really appreciate it.

15
00:09:26.000 --> 00:09:41.600
>> All righty. Um, I'm just going to start us off with tab one. This is just some supplementary information for you guys. Um the first page is just our finance department, what each staff member does for the finance department, um including

16
00:09:41.600 --> 00:09:56.880
human resources because she is a big part of the finance department and helps us out a lot. Um just to let you guys know what everybody does. Uh page two just ex explaining what governmental accounting is, how it how

17
00:09:56.880 --> 00:10:13.200
we do our budget and what that means. Um, and then next is fund balance and net position. Um, just to explain what fund balance is, what it's used for, um, and how it's spent, um, and how we're

18
00:10:13.200 --> 00:10:30.560
supposed to spend it. Then we've got our fund structure just to explain the difference between the funds, specifically general fund. And that is what I think we all need to focus on today. um because that is what this millillage is affecting this

19
00:10:30.560 --> 00:10:47.600
general fund. Um all the other special revenue funds, capital projects fund, debt service fund, those all have different funding sources and are um not affect not affected by the military. With that, I also attached our uh

20
00:10:47.600 --> 00:11:04.079
purchasing flowchart. We did have a recent update of the $50,000 threshold. So, I wanted to make sure that everyone knew that pretty much that was the only change. We still follow all of our purchasing policies. Um, going out for bid, getting three quotes. Um, none none

21
00:11:04.079 --> 00:11:24.000
of that has changed. So, we're still we're still doing that. >> Oh, sorry. You want me to do it? >> Yeah. The next tab is or the next page is the estimated household impact of village um millillage scenarios. And what we did

22
00:11:24.000 --> 00:11:40.320
here is we took via Zillow an average marada home value of $1.2 million and a $50,000 homestead exemption and gave you guys um some different scenarios to show what a monthly and annual impact of

23
00:11:40.320 --> 00:11:56.800
those millage rates will be for a resident. that is homestead and I also included non-h homestead. >> So, how do you I got a a question on that. Uh and I thank you for putting this together. Um we're currently set

24
00:11:56.800 --> 00:12:14.000
our our tenative budget at 2.8. >> Yes. >> And um as as I see that with with the average home value in Alamrada, if we stuck with that 2.8, 8. That would only raise the tax of a a house that's well

25
00:12:14.000 --> 00:12:32.160
over a million dollars at 14, not under $15 a month in the taxes. >> Yes. >> Okay. Thank you. And then the last page is just your budget comparison. And again, if you'll take a look at the general fund

26
00:12:32.160 --> 00:12:49.040
subtotal, we've only increased expenses by 2.7% with the current budget as it sits, which is below CPI, which I think is an important we staff really did try hard this year to cut and slash wherever they they could. Um, we tried to stay as

27
00:12:49.040 --> 00:13:04.480
low as possible, and I I want to recognize them for that. >> I think they did a good job on this budget. And with that, if you guys have any questions about tab one. If not, I'm going to pass you along to Jamie. Um, she's going to go over all the

28
00:13:04.480 --> 00:13:25.600
personnel. >> Council questions for heading. >> Nope. Nope. >> Not right now. >> Okay. >> Frank's got to switch us over. >> Good afternoon, council. Can you hear me? >> Afternoon. Move that closer.

29
00:13:25.600 --> 00:13:42.880
All right, there we go. So, in your tabs, I in tab two, there's different personnel scenarios based on the different millage rates. There's a total of four scenarios that were put together based on the different millage

30
00:13:42.880 --> 00:13:57.920
rates based on a different merit structure, either having a merit or not having a merit. And then the one that I just passed out recently, which is the 1A, that is the difference in

31
00:13:57.920 --> 00:14:13.199
keeping the current. You have you should have it in your book from Yeah. Um, keeping the current Yes. Keeping the current uh benefits split for dependent coverage the way we

32
00:14:13.199 --> 00:14:29.760
currently have it this year. So, those are the differences there. Just wanted to highlight some things. Um for a 2.8 millillage rate projected um put into fund balance would be roughly

33
00:14:29.760 --> 00:14:45.600
388,000 based on the current budget scenario which is the 2.8. All of the um budget information in tab three through all the rest of the tabs are based on a

34
00:14:45.600 --> 00:15:01.600
personnel scenario. the scenario one which is the 3% cola and a three up to 3% merit keep keeping in mind um at a 2.8 8

35
00:15:01.600 --> 00:15:17.920
um militaryrate. So just so you know all the sheets behind following are based on that scenario one. So is scenario one that what what we had in one a is this >> tab 2 one >> okay >> is scenario one that's what I consider

36
00:15:17.920 --> 00:15:38.320
scenario one okay >> sorry >> um tab 2-2 is considered scenario two just a different millage rate um and you'll see as you flip through those tabs tab 2-3

37
00:15:38.320 --> 00:15:56.000
And then tab 2-4, those are all the different projected millage rates using all the same budget personnel scenarios. There's four scenarios. So I just wanted to point out that the general fund personnel scenario um one

38
00:15:56.000 --> 00:16:13.519
um at is a $15 million um personnel cost, an increase of 5.7% over the last year. Um we're proposing two positions um removed from our FTE count um from

39
00:16:13.519 --> 00:16:32.480
last year. Um I think it's important for you all to make some kind of decision for us based on the personnel because really everything kind of trickles down from that. So whether you want just a just a cola, no cola, a

40
00:16:32.480 --> 00:16:51.199
merit and a cola, which I hope you um consider. The employees did a phenomenal job with their performance reviews. This this year we were tasked by the task force committee I if you all recall um

41
00:16:51.199 --> 00:17:06.319
to look at benefits to also look at implementing some kind of a performance review process um and we did that um so this is a result of that so I I hope you'll consider that going forward

42
00:17:06.319 --> 00:17:24.720
um the four factors that really um make up the personnel budget, a cost of living adjustment, a merit increase, and health and benefit rates. Those are the three things that I need direction from, we need direction from council on in

43
00:17:24.720 --> 00:17:40.320
order to put together a good budget for you for the first budget hearing. Um, and wherever you land in there, um, we'll go forward and put something together for you. The fire rescue collective bargaining

44
00:17:40.320 --> 00:17:55.440
agreement is something we can't change this year. We are heading into negotiations in November for the following um the next collective bargaining that we can do. So we won't be able to um impact this fiscal year

45
00:17:55.440 --> 00:18:14.240
with any collective bargaining that we'll do. um the next 27 27 28 year years and beyond will be able to impact that. Um health and benefits it's about 2 million a little more than 2 million.

46
00:18:14.240 --> 00:18:30.240
Our retirement our FRS went up in fire rescue um 2% um that is set by the state. That's not anything that we can adjust. The special risk class went up from um 35%

47
00:18:30.240 --> 00:18:47.280
employer paid portion of retirement to 37.74. So um employer taxes that's nothing that we can have an impact on. So really the health and benefit question to you to the council would be do you want to keep

48
00:18:47.280 --> 00:19:04.160
the employee um health insurance premiums for dependent coverage the same portion we have this year or or I've proposed some significant changes to that which doubled um basically what

49
00:19:04.160 --> 00:19:19.120
everybody's currently paying for dependent coverage non bargaining unit we change the bargaining unit. So on this slide at the bottom I have the difference in the employeeonly cost

50
00:19:19.120 --> 00:19:36.320
um portion that the village um covers and then the employee and spouse family and children. Deb, >> is that are those figures at the bottom on scenario one? 1 A.

51
00:19:36.320 --> 00:19:50.640
>> One or one A? >> One A. >> Sorry, >> one. >> Just one. >> Yeah. >> Okay. >> Not one A. 1 A is a little bit um >> it's a little bit >> higher. >> We we would pay our portion

52
00:19:50.640 --> 00:20:12.320
>> our part is higher. Yes. >> The general fund. This is the distribution um based on each of the general fund um departments that are paid out of the general fund for personnel. Um you can

53
00:20:12.320 --> 00:20:30.280
see the different scenarios the resulting surplus to and again this is based on the 2.8 mill rate. So those different there's four different scenarios um for consideration.

54
00:20:32.720 --> 00:20:50.799
Um this is an FTE. We're still in discussion with the planning and development department. Um we've had a hard time filling the senior position, so we um made a collective decision to not fund that. But if we did

55
00:20:50.799 --> 00:21:06.799
get, you know, a c a good candidate that came along, we would need some amendment, a budget amendment or direction. Um, >> so that unfilled position, we're dropping out of >> planning, >> out of planning. >> Okay.

56
00:21:06.799 --> 00:21:24.480
>> And then the other position that we're eliminating is the benefit and payroll administrator, which is my assistant. Um, I'll I'll do it. That's all I got to say about that. Um, and then we did have a

57
00:21:24.480 --> 00:21:41.039
um employee resign in the local law enforcement administrative employee. So the administr we've combined the administrative role between the fire rescue and law enforcement. So that re is resulting in a a person going down

58
00:21:41.039 --> 00:21:58.840
there too full-time. So currently there's two folks that work downstairs on the first floor. Excuse me. >> There was. >> Yeah. >> Okay. There was and now we're just going to have one. >> Correct. >> And that take care of the policing side and the fire side. >> Correct. >> Okay.

59
00:21:59.120 --> 00:22:14.000
>> And then parks and wreck um for the aquatic center. They've been having struggling um with the pool hours and staffing. um they can make up the difference during the the summer when

60
00:22:14.000 --> 00:22:31.840
the kids are out and we have high school um employees during that time, but for the rest of the year, it's been difficult for them to cover the pool hours. So, they've requested an additional full-time person and then they would reduce their part-time hours.

61
00:22:31.840 --> 00:22:48.960
So, it's I don't want to say it's a wash, it's almost a wash. Um, but it does impact on the benefit side if the person they hire has dependent coverage, not employee only. >> I want I think last year we talked about

62
00:22:48.960 --> 00:23:05.679
any new hire coming in would have a different scenario than than a than the existing employees. Is that something that's possible or legal? or if the existing employees have dependent coverage, do does the new employee have

63
00:23:05.679 --> 00:23:19.919
to have the same coverage? >> Um, last year we didn't land on a definitive. Um, I did look into those options. If that is something you would like to consider, um, going forward for any vacancies

64
00:23:19.919 --> 00:23:37.200
after October 1st, um, I would need direction on what you think that would look like. >> Understood. Okay. >> I have a question. >> Y >> So, uh, on the the pool, you said that they they need a full-time and they do

65
00:23:37.200 --> 00:23:53.360
away with part-time, but they because they were having trouble covering the hours. I didn't think it was how how is the full-time position going to help? >> It's easier to attract a full-time employee rather than a part-time employee. Um, we have multiple part-time

66
00:23:53.360 --> 00:24:08.559
employees. Some of them can only work like 2 hours a week. Yeah, >> I mean a full-time employee would be a guaranteed shift coverage. So, we're not really reducing the number of part-time employees we have. We're just reducing

67
00:24:08.559 --> 00:24:24.480
the hours. So, if somebody can't work a minimum of 20 hours a week, we're probably not going to use them. um that it's a it's a staffing shift more than >> I guess I guess my question is is more

68
00:24:24.480 --> 00:24:41.679
along the lines of um if you weren't able to fill it before why do you think that making it full-time makes it makes more people out there to fill that position and I think your answer was that because it is full-time

69
00:24:41.679 --> 00:24:56.000
>> it's benefits >> and and and we haven't had anybody body apply that we could do this before now. >> Oh, we've been um full >> trying to keep

70
00:24:56.000 --> 00:25:12.000
>> trying to keep that full-time pool of employees staffed. Um when Maria I don't know if this is a good time for Maria to discuss. I don't know all the ins and outs of how their schedule works. She'd be the best person to

71
00:25:12.000 --> 00:25:27.200
answer that question if you wanted her to answer. Now, >> I I think that it's a work. I think it's a good idea, Maria, if you want to >> help me out here, Maria. >> I know you're you want to come up anyway, so >> I mean, it's >> Good afternoon. >> helpful.

72
00:25:27.200 --> 00:25:43.039
>> Um, thank you for allowing me to come up and talk about our wonderful aquatic facility and staffing. Um, we currently do have a staffing problem. Part-time help is, um, great, but it's not they're not available when you need them.

73
00:25:43.039 --> 00:25:59.679
Currently, we need uh hours for coverage during the morning hours and the afternoon when all the kids are in school or the college kids are away right now. So, that's by hiring a full-time employee, it allows us to use

74
00:25:59.679 --> 00:26:17.600
that employee in different hours of the day. So, and you know, full-time employees, it's you know, you get the benefits and you get the hours that um your 40 hours of work week. So, it's very um I say beneficial for employees.

75
00:26:17.600 --> 00:26:33.919
>> And that's an administrative position, not necessarily lifeguard or >> No, this is a person that's going to be sitting in that stand. >> Okay. >> Yeah. So, it's um it's a person that's going to be monitoring the pool, helping out with events. So, not only do they help out with the aquatic facility, they

76
00:26:33.919 --> 00:26:50.640
do help out in other areas when we have events in the park. So, >> how many full-time do you have now? >> We currently have four. So, you would like to move it to five. So, >> we'd like to have five. And >> you won't have to rely so heavily on part-time >> on the part-time. Correct. So, we will

77
00:26:50.640 --> 00:27:06.640
not have to hire as many part-time employees. So, we're taking part-time hours and putting that towards the full-time, >> right? And we're talking about a specialized position. It's absolutely >> And these um lifeguards are trained. They have to go through a a class.

78
00:27:06.640 --> 00:27:22.559
They're certified. they act every month we have um inservice training so they're very qualified and it's not these positions are you know they train hard just like the fire department so it's um

79
00:27:22.559 --> 00:27:40.000
it's needed it's it's really needed in order to keep the aquatic facility hours open you'll see next week um we are adjusting our pool hours because we don't have the full-time staff to be able to keep it open our normal hours right So that's starting next week.

80
00:27:40.000 --> 00:27:55.200
>> And is that what happened last year where you had to close on a day because you just didn't have enough staff to cover the pool safety? >> Yes. >> I think it's validated. I Yeah. Not only that, you have a full-time employee. They're invested just like the rest of our employees. They're part of the

81
00:27:55.200 --> 00:28:10.480
family and not somebody that's just coming and going. >> Yes. >> And I think that's a lot better for the operation. >> Full-time staff tend to uh stick around a little bit longer than part-time, >> right? you know that the that's part of the team. Um like I said, they're

82
00:28:10.480 --> 00:28:27.200
desirable positions. Um it's steady work here and it's steady work is hard to find here in the Keys. So big part of it. >> Do you have some some teenagers or some students that are certified that that can do it and do do it or >> uh they're not Well, we do have

83
00:28:27.200 --> 00:28:43.919
teenagers and college students that are trained to do it, but they're not available for the full-time position. So currently we have the full-time position uh advertised and we are getting applications. So that's a good sign. So we have interviews tomorrow with two

84
00:28:43.919 --> 00:29:04.159
different individuals for that full-time position. So there is an interest. It's amazing when uh full-time versus part-time. You definitely get the interest, >> right? >> Thank you.

85
00:29:04.159 --> 00:29:18.159
This next slide just basically talks about the different millillage breakdown um proposed rates um in each of the scenarios. It's just kind of high level. I guess the key

86
00:29:18.159 --> 00:29:34.399
takeaways um for our scenario is that the CPI is 3.4 the local CPI. So in the budget scenarios you'll see that the cola is represented

87
00:29:34.399 --> 00:29:52.559
it represented at 3% but that was so that we did not go above the 6% that the CBA is getting um they do have a clause in their CBA that says if we get more than that then they get more. So um

88
00:29:52.559 --> 00:30:07.520
I wanted to try to give some of the merit. Um there's only one scenario in there that uses the 3.4 which is the CPI for the June the localized uh June number is 3.4. Um and that's just the

89
00:30:07.520 --> 00:30:24.320
straight cola only um scenario which is scenario two. Um the other ones have some level of a merit increase in there. >> Questions? >> Council, any questions?

90
00:30:24.320 --> 00:30:42.320
Any comments at this point? Any direction that you may want to come out with so that it helps uh Jamie and the rest of the staff, you know, work out through the rest of this

91
00:30:42.320 --> 00:31:02.000
budget. >> I mean, >> clearly she wants some direction in terms of whether we're going to support cola and or merit or absolutely none of the above. So maybe we can have that discussion. >> I I'm I'm happy to open that discussion if y'all you know I mean I I personally

92
00:31:02.000 --> 00:31:18.799
uh I personally would like to stick at our 2.8 that we set and the rationale behind that is uh last year we uh we were we were pretty strict on our budget last year. We held that budget tight. I

93
00:31:18.799 --> 00:31:36.159
think this year with what I'm I've seen so far and somebody's got to convince me otherwise that that staff has done a wonderful job at holding a tight budget. Um I you know I did I ran all kind of numbers and I know we all probably did.

94
00:31:36.159 --> 00:31:51.760
Um but the number we just talked about is is is that going going to 2.8 8 on a an average house in in Alamrada

95
00:31:51.760 --> 00:32:07.679
uh only increases the tax the taxation if you will by uh something in the area of $15 a month. Um, I think in order to

96
00:32:07.679 --> 00:32:22.640
uh create a a you know, a good a good place to be employed at and and show staff that they're doing a good job and uh and not raise the

97
00:32:22.640 --> 00:32:38.080
insurance on the employees because if we go to any other scenario, what I'm afraid is going to happen is any cola that they may get is is going to be in the negative. because of a raise that would happen in the insuranceances. And

98
00:32:38.080 --> 00:32:54.159
and I think that we talked about what we were going to do with the insuranceances last year and and where those would go. Um it's not the employees uh it's not the employees fault of the

99
00:32:54.159 --> 00:33:09.360
situation where we're at with the insurance. uh that happened before this administration or even the previous administration and uh it's um it's painful and it's

100
00:33:09.360 --> 00:33:26.240
catching up, you know, it's catching up, but I just don't I I don't see a reason when I go through the past 10 years of history of this, you know, of of taxation in this village, I don't see a reason in not maintaining

101
00:33:26.240 --> 00:33:43.440
and holding the 2.8, but that's just me personally. Deb, your mic's on. >> Yes. So, yeah, I'm I'm open for discussion on all of this. Um, I'd like to see the the 3% cola and

102
00:33:43.440 --> 00:33:59.120
I'd probably like to see a reduced merits, but I also would like to see and Jamie, you can tell me again if scenario 1A does this is that we go back to

103
00:33:59.120 --> 00:34:18.159
um the insurance line that we did last year, the benefits that we did last year, but it's not Um maybe if I could read it. It it says it's 1 A says three cola and current merit.

104
00:34:18.159 --> 00:34:36.000
Um three option says three cola and reduced merit, but that's got the um benefits at the other rate. Correct. >> Correct.

105
00:34:36.000 --> 00:34:50.000
So, >> so this if if I read these charts right, um the three the way it's listed here would be about $640,000 above

106
00:34:50.000 --> 00:35:11.920
last year. The scenario A 1 A, I'm sorry, 1 A is $818,000 rounding. Um, I don't want to I don't want to do straight cola. I'd like the merit idea,

107
00:35:11.920 --> 00:35:27.680
but I would like to figure out how to get somewhere in between those and but get back to the 8020 that we did last year for the employees insurance

108
00:35:27.680 --> 00:35:44.760
>> maintaining the insurance the same as it is now. >> Yeah. where they're not >> where they're Yeah. We don't take any more away from them. >> Yeah. >> Than or they're not paying for anymore, whichever way you want to word that, >> right? >> Uh

109
00:35:45.359 --> 00:36:01.920
yeah, I Yeah. So I don't know whether that's actually depicted in one of these. It isn't, is it not? >> In scenario 1A, it it accounts for the keeping the insurance the way it is. I I just want to

110
00:36:01.920 --> 00:36:20.560
>> but it says current merit and the three says reduced merit. >> Yeah. Scenario three is a reduced merit. It's up to 2% on the merit. And the current scenario which we're calling scenario one and 1 A has a up to 3%

111
00:36:20.560 --> 00:36:36.720
merit. >> So >> I'm I'm just >> that's why it's 1 A. The A means the benefit change and a couple of other >> I >> personnel things but >> okay >> I understand that I just

112
00:36:36.720 --> 00:36:52.800
>> so we don't technically we don't have a scenario laying in front of us that uses 3% cola reduced merit and the benefits that we're currently using. I can bring that back for tomorrow's discussion if that's

113
00:36:52.800 --> 00:37:12.720
>> and that should fall just looking at an average here that should fall um above what we see is this increase over last year of 643. It'll fall above that

114
00:37:12.720 --> 00:37:30.079
but it will fall below the 818. >> Gotcha. And the other change that we just as a point of reference, the other change that was made to the benefits that does impact the employees is I had to

115
00:37:30.079 --> 00:37:46.800
increase the deductibles and I had to increase the out- of pocket and I had to increase the um co-pay for urgent care and hospital ER visits um in order to maintain a 10% increase in the overall

116
00:37:46.800 --> 00:38:01.520
premium. Otherwise, we were looking at a 15 um to 18% increase in the healthc care coverage if we were to keep the deductibles and the co-pays and the out- of pockets all the same way. So when I

117
00:38:01.520 --> 00:38:16.880
say the same as last year's benefit, the actual benefit itself changed first of all to reduce the premium and then from the premium the calculation that I was passing on to the employee

118
00:38:16.880 --> 00:38:34.720
for the dependent side of the coverage increase almost doubled went um 100% which is doubling it in some cases it went 120% above what they were currently paying. So the scenario to keep it the

119
00:38:34.720 --> 00:38:52.000
same is to keep the calculation on what the employee would pay on the premium. They are also having a 10% increase on that in premium as well. So the overall premium went up 10%. So they are experiencing that

120
00:38:52.000 --> 00:39:09.440
increase. And then if you keep the portion of the premium for dependent coverage the way we have it this year, the increase is about $25 to $30 a month versus $140 a month increase. So, I have a thought.

121
00:39:09.440 --> 00:39:28.240
Although three people haven't spoke yet, maybe it might be um easier for us to say, okay, do we want to do the the cola at 3% or 3.4 knowing that at 3.4 there's

122
00:39:28.240 --> 00:39:44.800
no merit. We we break it into pieces. In other words, we talk about the cola and then we talk about the merit and then we talk about the benefits or any order that you want to talk about. >> I'm fine either way. Um,

123
00:39:44.800 --> 00:40:01.280
>> yeah. No, I I get what she's saying and but I I think that I think that it almost has to be the other way is is we have to land on the what the cola would be by looking out for whatever we are talking about what we want to talk about

124
00:40:01.280 --> 00:40:17.760
as far as the >> merit and the benefits right because that takes us back to that >> I don't I don't care when I started hearing that it was the possibility of the employees having to have paid twice, double

125
00:40:17.760 --> 00:40:34.800
>> on their insurance was just like that was a non-starter for me. Um, and last year we didn't give colas and and merits. >> Right. True. Very true. >> Right. >> So, I I guess that's really what I'm saying. >> I don't I don't think that we need to I

126
00:40:34.800 --> 00:40:52.520
don't think that we should uh even talk about doing that, you know, this year. That's that's >> So, yeah. So I don't I don't want to interrupt their initial talk. So >> Anna,

127
00:40:53.680 --> 00:41:08.960
>> what what are your thoughts? >> No, I I agree. I don't want them to get hit really hard. I mean, we we didn't give them anything last year and I don't think that that's fair. >> I think um I agree though that I think that we need to work backwards on this

128
00:41:08.960 --> 00:41:23.440
>> I didn't mean a particular order. I just >> Right. But no, but I agree with the fact that we need to start here to see how that's going to affect them before we go down to before we go to cola, before we go to merit. >> Yep.

129
00:41:23.440 --> 00:41:39.200
>> Because, you know, I don't want them they got hit hard last year and I don't want to do that again. >> Awesome. >> But I think that we can make up some room too once we start going through everything else. >> Okay. So,

130
00:41:39.200 --> 00:41:55.040
>> vice mayor, >> um, I think John Quick is the only person who was on this council with me when we had talked about what Ted Yates did to bring in the dependence coverage. And last year, I brought up, can we

131
00:41:55.040 --> 00:42:11.599
grandfather in the employees we have and then new employees we have the ability to change this percentage that >> we all had that discussion. Yeah. >> But nothing happened is my point. was that was >> we had the discussion but what happened to it? >> I I don't know.

132
00:42:11.599 --> 00:42:27.680
>> Okay. So, I guess I'm looking at you. >> I think maybe we just didn't give clear direction last year where we need to give that clear. >> I think we need to that's something that needs to be addressed that we've created this vacuum because of what happened in

133
00:42:27.680 --> 00:42:42.880
the past and we have it now. I don't want to punish the employees we have now, >> but we can certainly change the dynamic for new hires. And since we didn't do it last year, I know we had a bunch of people jump on to the dependent thing.

134
00:42:42.880 --> 00:42:58.400
Almost 45 more people. It was three last year and now it's 45. >> No, that was No, that was that was that was three years ago that that happened. That we weren't. >> So then >> not all of us were sitting on the council when that jump happened. >> So I'd like to look into making

135
00:42:58.400 --> 00:43:13.839
something for the future where new hires have a different than what we have now. sort of grandfathering in the people that we have. >> I thought that already happened. >> No, I did too. Apparently, it did. >> Um, can I ask what kind of

136
00:43:13.839 --> 00:43:30.319
turnover rate we have? About how many people did we lose this last year that that this would have many new hires, I guess, is I don't know. >> We have like less than a 2% turnover rate. So, I mean,

137
00:43:30.319 --> 00:43:46.640
we've had So, we're talking two or three people. >> Parks has the most turnover because we do hire people and then they realize they don't like it and then >> it's too hot. >> It's hot. >> Hot work. >> They work. >> Well, it's hot.

138
00:43:46.640 --> 00:44:01.760
>> That's Maria being the slave driver that she >> What I meant to say was they work really hard at the park. >> They do. Annie, get rid of that whip, will you? >> Um,

139
00:44:01.760 --> 00:44:18.079
>> you know, we never did finalized personnel last year. >> Okay, we we'll do that this year. We'll make sure that >> give me clear direction and I will follow your direction. Um, and for any new hires, we can have a different

140
00:44:18.079 --> 00:44:34.480
benefit package. I will need to ask Sigma how it will impact our collective rate because it it might. So, um I don't think it'll change the full-time

141
00:44:34.480 --> 00:44:50.640
rate, but I'll I'll talk to them. I'll talk to our broker about how that'll impact or if it will impact, but we can do that if certainly if that is your direction, I can implement that direction. >> Okay. >> I don't Anything else, Vice Mayor?

142
00:44:50.640 --> 00:45:06.000
>> No. >> Not now. >> Not now. >> You going to beat up on them later? >> No. >> Thanks. >> Okay, Steve, please. >> Um, I'm I'm perfectly happy to entertain that and Sharon, I recall talking about this before and and my hesitancy on this

143
00:45:06.000 --> 00:45:22.960
is I feel like it creates like a a tier system within the employees in terms of a grandfathered in employee that's getting certain benefits and then a newer employee that that isn't getting as good of a benefit. So my hesitation is only, you know, in terms of not

144
00:45:22.960 --> 00:45:38.160
creating any sort of animosity amongst colleagues and that sort of thing. That that's just where I come in. But I'm perfectly happy to see what you come up with. >> Okay. >> Yeah, I think that's I think that's important, too. But I I remember way

145
00:45:38.160 --> 00:45:52.960
back when I started working for the county, the county the county was at that point was self-insured and they and they actually self-funded themselves for retirement plan 100% retirement. Uh shortly they saw how that was catching

146
00:45:52.960 --> 00:46:10.000
up to them like this insurance is catching up to us and they had to do a pretty dynamic shift to stop that from happening. I I think that uh you know through attrition and uh through uh new hires I think it you know everybody gets

147
00:46:10.000 --> 00:46:26.160
hired under a certain contract if you will arrangement and I I think it's fair as long as somebody goes in knowing what that what their responsibilities and costs are going to be. I I just don't think it's fair to have current

148
00:46:26.160 --> 00:46:42.079
employees that are on one hand saying you're going to get uh a raise of some sort, whether it's it's cola or merit, and on the other hand, we're going to take that and more away from you because we're going to raise your insurance

149
00:46:42.079 --> 00:46:58.640
twice as much as what it is now. Yeah. We're just having to live with the what I always say, the sins of the past, >> you know, and we uh >> you know, we're going to have to deal with it. I think Deb, >> so if I'm hearing going around the table

150
00:46:58.640 --> 00:47:15.280
here is that the benefit package should be last year's benefit package and it should hold uh but something different needs to be created for new hires, right? >> That's that's what I'm hearing. That's what Sharon wants. Okay. Anna, you're

151
00:47:15.280 --> 00:47:30.400
good with that? >> Okay. So, >> so we're we're talking about 1A at this point. Is that basically what we're talking about? >> Well, we haven't talked about the other two pieces yet. Okay. >> No. >> All right. >> We just talked about insurance. Okay. >> Just the benefits. Just the benefits at this point.

152
00:47:30.400 --> 00:47:46.160
>> Just the benefits. Okay. >> But but she needs guidelines as to what the new hires get versus >> Oh, yeah. She's >> you're going to have to watch. >> So the the you

153
00:47:46.160 --> 00:48:04.000
the true 8020 split which was the the number um that could be the number for the employees going forward on dependent coverage or you can tell me they don't we're not going to pay for any dependent coverage. It that's what I need.

154
00:48:04.000 --> 00:48:18.000
>> Do you want a 7030 split? >> Can you shop it around? >> Yeah. I was going to say come back with different >> I can't come I can't have a different plan. We're locked into Sigma. Um the plan itself is not the issue. The

155
00:48:18.000 --> 00:48:34.880
portion that we pay is the issue. Um we our broker did look and we were not touchable by anybody else because of our claims over the last four years. So,

156
00:48:34.880 --> 00:48:50.079
um, we're with Sigma. I've done the best that I can on the plan. It is the portion of the premium that is the issue. So, >> I and I want in all fairness to you, I

157
00:48:50.079 --> 00:49:06.160
want that to be explained, okay? because uh I brought that up last year and I've brought that up a couple of times through the year and and it comes and goes and that the temperature rises and the temperature falls and it's

158
00:49:06.160 --> 00:49:21.760
>> by no means your fault for the situation that we're in. But there's a thing called a no shop clause that a previous uh HR director got us in the middle of.

159
00:49:21.760 --> 00:49:38.400
Uh it's another one of those sins of the past that we have a clause in our contract with our current broker that we're still under until when? >> Well, that happens every year because there is a period of time when we can go

160
00:49:38.400 --> 00:49:54.400
out to look. But what happens in this no shop clause? If we do go out and we shop and nobody is willing to meet what we currently have now >> or pick us up, >> then we all of a sudden get a huge raise in in the cost of our insurance

161
00:49:54.400 --> 00:50:11.119
>> or the potential of no no coverage, >> right? Or no coverage at all. >> Mhm. >> Uh so we're kind of in a safe zone. And it it it took me several discussions with Jamie to finally understand that. And

162
00:50:11.119 --> 00:50:27.599
>> I appreciate those discussions >> and and so I it's it's not something that that Jamie has created by any means. It's something that's inherited unfortunately >> and and it's been compounded over the years by our claims. >> Yes. because of the type of plan that

163
00:50:27.599 --> 00:50:43.280
we're in >> there the as far as the claims and some of the claims really I guess probably for other reasons can't be discussed but but there has been some fairly large claims in there were health claims by uh employees that had some pretty bad

164
00:50:43.280 --> 00:50:58.480
health issues so >> so can we do this can you at least do some options for I don't want to change the employee I'm looking for the new employees to change not their benefits

165
00:50:58.480 --> 00:51:14.640
but the dependent benefits. You know what I mean? Maybe they pay in a little more the new hires for the premium the premium. That's what I'm looking for. I'm not going to try to change anything for the employees we have and what they already have. But I think and again I know you don't think it's fair but we're

166
00:51:14.640 --> 00:51:31.920
never going to balance this out if we don't start setting some guidelines. We're going to start sinking deeper and deeper into this. Healthcare costs are not going to go down. I mean, you're going to go up. So, I think we do need to look at options for future and hires

167
00:51:31.920 --> 00:51:48.000
and their dependents. If they have to pay more to have their family covered, then that's their decision. I mean, that's a family decision, right? So, currently we're at 20%, right? >> It's a it's a 8020 split >> and the employee is paying >> 20

168
00:51:48.000 --> 00:52:07.119
>> 20. So of the dependent cover some guidelines is >> she needs to do her homework first. She can't pull it out of can you? >> Yeah. She'll come back. >> I mean she's going to have to shop it out. >> Pull it out of thin air. >> Well, if you if you tell me I want a 7030 split or I want a 6040 split 50/50

169
00:52:07.119 --> 00:52:23.520
or zero. >> I think you should come back with 7030 6040 and 5050. Give us some options. Let's let us know what that impact is. Okay. >> I think that's I can I I can have that for tomorrow. Okay. >> Okay. So, we've settled the insurance thing, right? We're we are not we're not

170
00:52:23.520 --> 00:52:39.680
going up on the >> any of the >> current employees current. >> Right. >> Okay. Correct. >> All right. Good deal. I like that. >> No more than what >> what >> just the plan automatically happens. Right. >> Right.

171
00:52:39.680 --> 00:52:55.280
>> Same split on the premium. >> Same split that we were doing. Right. >> Okay. >> Okay. So then the next piece you want to do the >> next piece is >> merit and co. >> Yeah. >> Right. >> I think the merit

172
00:52:55.280 --> 00:53:12.800
you should discuss the merit first. Um it's up to 3% on one scenario or up to 2% or you could go 1.6% if you used a cola of 3.4. However we do it, it's 6%.

173
00:53:12.800 --> 00:53:28.000
>> Okay. Vice Mayor. So, can you just so we're all on the same page, give me the definition of what a you consider reduced merit, what a merit is, and who makes the decision who gets a merit. >> Can you Yes, I absolutely can. Like I

174
00:53:28.000 --> 00:53:46.480
said, the um supervisors and above did a great job um working with their employees to create a performance um performance guidelines or performance standards for a six-month period. We did a six-month period because that's what we had from we started December 1st and

175
00:53:46.480 --> 00:54:02.800
went through May so that we would have some idea of where the merit would land in terms of the scores um for these budget workshops. Just grab my piece of paper. Um the

176
00:54:02.800 --> 00:54:21.280
the reduced merit is a merit pool of up to 2%. So, an employee that is super highly performing below their market. There's a lot of factors that are are looked at by our

177
00:54:21.280 --> 00:54:36.000
system and the system does the calculations. So, you can have a super high performing um employee. And by the way, the average score for employees that were participated in the process was 3.72

178
00:54:36.000 --> 00:54:51.680
for the average score. So out of five. Okay. So that was the average score on all the questions or all the criteria that employees were evaluated on. We take the comper ratio. It's HR geek

179
00:54:51.680 --> 00:55:07.599
speak. Um that basically is the median or the market value for the positions. Remember when we did the compensation study, we had a consultant go out and grab that information for us. We put together a pay grade or a salary

180
00:55:07.599 --> 00:55:24.160
structure and in that structure um there is a market value or the mid mid-range value. That mid-range value is what we call the compa or the market and then where the employee falls in position or

181
00:55:24.160 --> 00:55:40.640
relation to that market value. So they're at 80% of the market value. They're at 90%, they're at 100% which is right in the middle of the market or at market or they're above market, 110, 115, 120, whatever that number is. The

182
00:55:40.640 --> 00:55:56.160
performance rating takes into account their time in position. So how long they've been in that particular position. So for example, somebody that was recently um promoted into a different position or moved into a different position or hired

183
00:55:56.160 --> 00:56:12.799
into a position will have a certain number of years in that position. The compa ratio looks at time in the position where they are in in their current salary is in relation to the market or the compa and then what the

184
00:56:12.799 --> 00:56:29.119
merit pool is. So, if it's 2% and they had a super stellar um performance review, but they're above the market, they're not going to get the full 2% based on the calculation. They're going to try to What we're trying to do is keep people around that comper ratio

185
00:56:29.119 --> 00:56:46.559
where where they should be. Somebody that's been in the position for 28 years is obviously going to be above the comper ratio. They may get a reduced amount because they're being paid higher than the market already currently.

186
00:56:46.559 --> 00:57:03.680
That's how merit works. That that's how that's how a salary structure or a merit works. >> How often would the merit evaluation take place? So, we're we started our new cycle and I'm trying to make the cycle

187
00:57:03.680 --> 00:57:20.160
be an annual cycle ending in enough time for us to put together because there's a there's peer review. There's um Ron and I sit down and we go through everybody's here's how everybody was rated. Here's the ones

188
00:57:20.160 --> 00:57:37.520
that I kick them back if they don't put enough information in there. And my peers can say they've had them kicked back if they got rated them a four or a five. And I'm like, eh, you need some more information in there. What made them so great? Um, they did a fantastic

189
00:57:37.520 --> 00:57:54.079
job and those ratings came through. Everybody was looked at and then the system calculated how much if the merit pool is 3%, not everybody's going to get 3%. It's based on their performance rating, where they are in relation to their their market rate, and how long

190
00:57:54.079 --> 00:58:10.799
they've been in the position. It's not something I did >> brought up or >> your mic. Your mic, >> your mic. So somebody that that is elevated and most recently would get

191
00:58:10.799 --> 00:58:27.200
less uh than somebody that's been in that position for >> they could if they're above the market. If they're below the market and they're below so 0 to 3 years your comper ratio should be like 85 to 95%.

192
00:58:27.200 --> 00:58:44.079
0 to 3 years in the position. And what we try to do is hire people no less than 85% of comp ratio because they'll never catch up. >> They'll never catch up with the three. They'll never catch up to market, >> right? >> Market is the value of the job. Sure. >> It's nice to have everybody around

193
00:58:44.079 --> 00:59:01.280
market, but we don't hire people at market because then they overpric themselves. You know, you go above market. If you stay in the same position for 20 years, you've exceeded the market just by virtue of getting a cola every year.

194
00:59:01.280 --> 00:59:16.559
>> Mhm. >> Um, HR geek speak. Um, I I don't know if I answered your question. Sharon, I don't know if I answered your question. >> Are you lost? So, I get what I get

195
00:59:16.559 --> 00:59:32.799
completely. We also have some employees that have been here for 20 plus years >> that there's been years where there's been no raises and there's been other things that have happened and they are well below market. >> Yes. >> And those are the people that should get caught up because if that person left

196
00:59:32.799 --> 00:59:48.559
today, >> we can't hire that person if what you know the year 2000 is what you know they're making now. We need to hire them at >> current rate. >> Yes. So those are the people that >> they'll get the higher percent

197
00:59:48.559 --> 01:00:04.160
and that was what the the salary studies showed was that we are below on average below the market. Um a significant amount in some positions in other positions. No.

198
01:00:04.160 --> 01:00:20.799
>> Those rocks all over my truck. >> I knew that was going to happen. Okay. >> Lifelight coming in. Trauma Stars here. >> Yeah. Deb, have you written something? >> So, in simple terms, if I understand it,

199
01:00:20.799 --> 01:00:38.720
that we have um competition in want to take a break. How about a break until that's done? >> So, merit merit would be 3%. >> Up to >> up to 3%.

200
01:00:38.720 --> 01:00:55.520
Uh limited merit is up to 2%. >> And then if we wanted we could actually do a 1.6 depending on the cola, >> right? >> But we could do less or we could do no merit. So those are our four choices. Well, actually, we could probably do

201
01:00:55.520 --> 01:01:11.839
something in between, too. But >> five, six, >> those are the four choices today, >> whether we want to do the the highest amount of merit raises for time on the job, good performance,

202
01:01:11.839 --> 01:01:28.000
um, all the factors that she just talked about would be the 3%. The average would be more like the 2%. The average, >> right? But I but I I I just don't agree with cola raises being a cola raise across the board.

203
01:01:28.000 --> 01:01:43.839
>> Well, >> because it doesn't elevate the the the lower paid employee near as much as it does the upper paid employee. You just did three across the board. >> Well, we can when we get to cola, we can do that. These are merit. >> Yeah. >> These are your performance. Did you do

204
01:01:43.839 --> 01:02:03.280
your job plus, >> right? I I I would suggest two just because we need to watch where we're going here. I would suggest merits of two. We've left the insurance alone. We give

205
01:02:03.280 --> 01:02:24.400
them a merit raise up to 2%. That's just my thought. >> Yeah, Anna, >> I can go along with that one. >> You can. It's to you. Yeah, Sharon, >> Vice Mayor,

206
01:02:24.400 --> 01:02:45.359
>> you're there. Okay, >> now we have cola. >> Now we have cola. >> Now we have cola. >> Anna, >> your mic's on. >> Oh, you didn't want to be on hot seats, didn't you?

207
01:02:45.359 --> 01:03:04.960
>> Jamie, talk to us about cola. The CPI is 3.4. >> That's one. >> So, um, anything less than that is less than cola. The true cola. The true cola. And in relationship to

208
01:03:04.960 --> 01:03:20.000
what you were saying, the cola just gives a flat percent raise across the board to the little guy to the big guy. Salary wise, it's just a flat percent. But if you're looking annually, yeah, >> a modified cola,

209
01:03:20.000 --> 01:03:41.280
>> a modified cola that I presented in each of the scenarios except the one that's cola. >> Well, three 3.4 is full cola. >> Yeah. >> Three is the modified, I guess, is what you want to call it. Um I in the past several years ago we did

210
01:03:41.280 --> 01:03:59.440
uh a split um and it has to be by category these days as opposed to a dollar amount but in the past it was an easier break that anybody that was a 100,000 or less got a 3% cola. Anybody that was above that got

211
01:03:59.440 --> 01:04:15.039
a 2% cola or something along those lines. You remember that? Yeah. And trying to help equalize that that lowpaying individual

212
01:04:15.039 --> 01:04:30.880
um without punishing the upper people too. Now I I spoke to Jamie about this. The the categories overlap. So you you you could pick a category, but you can't it's harder to pick the dollar amount

213
01:04:30.880 --> 01:04:47.520
like I just said as we did. >> I well like in the past there was we used um salary to people uh >> those that are >> and and they were it was there was there

214
01:04:47.520 --> 01:05:05.599
was a definite break at 100 or $110,000 between the salaried people and the hourly people. Now there's some overlap in that. So instead of picking a dollar amount, you have to be more specific.

215
01:05:05.599 --> 01:05:21.920
>> Like if you were to say all supervisory or management positions would receive X increase. Um, it's a little less discriminatory, I would say. But like

216
01:05:21.920 --> 01:05:51.359
if you wanted to do that, >> uh, I got nothing right now. >> That's the safe bet. It's um just kind of as a general something to think about um our average annual income for the village excluding

217
01:05:51.359 --> 01:06:11.440
directors is 65,000 and some change and the annual median income for Monroe County is 129,000. >> What's that in the department? um that would take it up well if you

218
01:06:11.440 --> 01:06:39.599
take out the village manager it would take it up to about 85,000. It doesn't adjust that average very much but >> Jamie you're the HR director. What is your recommendation in Well, I think she's going to be I think

219
01:06:39.599 --> 01:06:59.680
she's going to be honest and frank with us. I I mean, that's her job. >> God. Um I think it really I think it really depends on the millage rate that you want. I mean, I can work a personnel scenario into any of those millage rates

220
01:06:59.680 --> 01:07:15.839
you want. >> Oh, I've >> Okay, explain that. >> I've already said that. I I fall on the sword for 2.8. I'm fine with that. I I don't have a problem paying >> $16 a month or whatever that number is

221
01:07:15.839 --> 01:07:33.200
more. Uh uh it's just that's not going to break the bank. And uh and I just can't imagine it anybody in this town thinking that $16 a month or $20 a month is going to break the bank. It's a It's

222
01:07:33.200 --> 01:07:49.599
the cost of a not even the cost of a dinner out. >> Yeah. >> Per person. >> It explain how that affects what we're talking. >> Well, I gave I mean I gave the different scenarios. So I think

223
01:07:49.599 --> 01:08:05.200
>> Yeah. But the this isn't Are you saying because there was there's more cola at 3% there would be more cola available to spend or why how does it actually affect it only affects fund balance? >> Yeah,

224
01:08:05.200 --> 01:08:20.319
>> that's what we're affecting with the change. Yeah, >> we're not affecting >> the millage rate itself doesn't a kind of a stationary expense >> bottom line >> kind of a stationary expense.

225
01:08:20.319 --> 01:08:37.120
>> Yeah. So it does you know it it it does relate to millillage but it doesn't it's we we have to decide how much we want to spend >> and that may guide us to what millillage

226
01:08:37.120 --> 01:08:52.239
we want >> you know what do we want to do for our >> but it also affects what happens in our fund balance as well. Well, yes. And I'm big on fund balance. So, >> right. >> And and being in the red or being in the black this year, which last year was

227
01:08:52.239 --> 01:09:07.920
painful. >> So, um well, personally, I'd like to do some kind of split uh to and whatever that works out in uh like I said, in the past, we used the dollar amount, but

228
01:09:07.920 --> 01:09:22.880
that doesn't work these days so well. So, I do a 2% and a 3% split, but I need those definitions from you. I think >> you asked me my opinion. Unfortunately,

229
01:09:22.880 --> 01:09:45.520
there are some people in those higher positions that are below the market. So if you well I mean if you if you ask me in a perfect world what I would recommend I would recommend some salary adjustments to get people to where they

230
01:09:45.520 --> 01:10:02.400
need to be and then I'm not a fan of colas. I'm just not. >> I'm never have been. >> I know either. >> And I know my peers back here don't like to hear that but I'm a fan of performance. I would rather have the cola lower and the performance higher.

231
01:10:02.400 --> 01:10:18.159
Our average performance rating, like I said, and then if you look at all of the scenarios that are presented, the average increase is only 1.07. We don't even get to the 3% or the or

232
01:10:18.159 --> 01:10:35.280
the 2% merit pool. It's a pool of money. The merit pool is a pool of money. So, some people are going to get more, some people are going to get less. Um, in a perfect world that'd be my answer. But again,

233
01:10:35.280 --> 01:10:56.920
you tell me and I'll work the numbers for the personnel. So, if I'm understanding this um, let me think about this a second.

234
01:10:57.199 --> 01:11:14.080
Is are there scenarios where someone is looking for a merit-based increase and that that they don't get it? Is there a way of like appealing that to say, "Hey, maybe the person that's evaluating this um doesn't like me or is it just kind of

235
01:11:14.080 --> 01:11:30.080
strictly sort of protocol and and percentages and all that?" All the employees had the opportunity to sit down with their leaders um and go through their performance review. I believe most everybody was pleased with

236
01:11:30.080 --> 01:11:45.679
the process and at that particular time they would have the opportunity to challenge the performance review itself. The dollar figure placed on that is a formula. It's not really it's not subjective. Um, it's

237
01:11:45.679 --> 01:12:01.679
it just is this is and if you scored this, you get this. If your time and position is this, you get this. >> But is that based off of qualifications and degrees and certifications and and and those type of things? or you know as

238
01:12:01.679 --> 01:12:17.840
as you've improved yourself through your job through the year or whatever. Or is it just because you you show up to work every day and you're polite to people and you answer the phone and every now and then you return a phone call and so your boss thinks you're doing a good

239
01:12:17.840 --> 01:12:35.120
job. That's what the performance reviews are for to to recognize the employees that have gone above and beyond just meeting expectations. And the directors and the supervisors did a really good job >> with that process.

240
01:12:35.120 --> 01:12:52.239
So I have a question for you, Don. >> Yes. >> Um, you're not a fan of cola. So, if you're not a fan with of cola, there's always and if if this isn't even a possibility,

241
01:12:52.239 --> 01:13:09.520
please say so. If we reduce or eliminate the cola, reduce the cola to 1%. So, everybody gets a little bit of something. Yeah, that's about right. You're right. It's not going to be much.

242
01:13:09.520 --> 01:13:27.760
Um, but then back up and put more in the merit fund. Take it to 4% instead of the 2% that we all just sat here and talked about. >> I would recommend on the cola side

243
01:13:27.760 --> 01:13:44.239
nothing lower than the social security increase of 2.8. >> Yeah. >> Okay. See, that's what I think. I think there still needs to be a cost of living increase, but I think that the I think that the merit increase weigh heavier on

244
01:13:44.239 --> 01:14:00.159
I'm sorry, what's that? >> I I I I said I'm not a fan of it, but I don't think people don't deserve it. >> Yeah, I'm the same way. I I >> yeah, >> it doesn't bring the the the lower employee up in any way when you just it it elevates the higher, you know, the

245
01:14:00.159 --> 01:14:16.719
the 100,000 at 3% is much more of an increase, you know, as you know. >> Yes. >> Right. Um but I think that there has to be a cola because if I mean even >> so like you said even social security is almost 3%. So you have to.8 and they

246
01:14:16.719 --> 01:14:31.679
didn't they didn't receive it last year either. So, >> exactly. And they did receive it last year. >> So, >> so they're still playing catch up on >> But I believe that we need to weigh heavily on the the merit increase as well. >> Yes. >> Anna. >> Well, and I and I think on the merit

247
01:14:31.679 --> 01:14:49.120
thing and I think that from everybody that I've talked to also is that on the decision and and don't take this personally, please don't. >> I won't. Um I think the decision on a merit base

248
01:14:49.120 --> 01:15:07.440
should be up to I think HR, finance, the department head and the village manager. >> I agree >> for the person in that department. I think those four people should all come together and decide on a true merit like did this person go

249
01:15:07.440 --> 01:15:24.080
out? Did they go out and get extra schooling? Did they do Yeah. Like you said, >> get another service? They answer the phone or you know, >> right? I showed up. Yeah, I showed up to work today. So, >> I did have those conversations with the department heads. >> No, but I'm saying if to do this, I

250
01:15:24.080 --> 01:15:39.199
think that that's how it should play out. >> It was played out that way. >> I had those conversations with the department heads. >> So, just to make sure it's, you know, everybody feels like they're treated fairly and not

251
01:15:39.199 --> 01:15:55.040
because somebody doesn't like me. Yeah, I'm in agreement in principle that I think we should have um a lower COLA and a higher merit-based um reward system to create um uh that motivation. >> Yep.

252
01:15:55.040 --> 01:16:10.800
>> What those numbers are, that's what we need to figure out. >> Well, what I just heard is that the cola should probably be at that three or 2.8 for at least because of just the cost of living increase of everybody. But what

253
01:16:10.800 --> 01:16:25.520
scenario are we walking down? >> That's none of these. >> Well, what I've heard is >> we just get you a different scenario. >> I mean, if you if you wanted to do a two point

254
01:16:25.520 --> 01:16:43.520
at any rate, we cannot go above six. >> A combination of six. >> Mhm. Yep. >> So, why not do two and a half cola and three and a half merit? Those are none of the numbers you came up with

255
01:16:43.520 --> 01:16:59.840
and you're not all that. >> It's okay. I can plug them in. >> Two and a half is below social security increases, but I'm I'm just reiterating what we've said. >> Last year they got zero. >> They got zero. I know. >> Just an idea.

256
01:16:59.840 --> 01:17:18.239
>> I don't have a problem with that. >> What do you like, >> Vice Mayor? Go ahead. Stumped. >> You're stumped. >> I'm stumped. >> Where are you stumped? >> Help me. >> Um, well,

257
01:17:18.239 --> 01:17:33.040
we should bring them up. We should bring them up to at least a 2.8. And so to make the merit >> 3.2. >> Yeah. >> Divided by four. >> I don't care.

258
01:17:33.040 --> 01:17:52.719
>> 2.8. 3.2. Yeah, I mean it'd be interesting to see the numbers between the, you know, tenths of a decimal point. Uh, you know, at that point we're back to the three and three almost. So, >> yeah, that's what I was going to say. Like, it's in a um the calculation when

259
01:17:52.719 --> 01:18:09.520
I switch the number from up to 3%, the calculation is going to run through and if it's 3.2%, it's going to just adjust that number slightly. But the salary itself for the budget personnel number

260
01:18:09.520 --> 01:18:25.600
itself will be very very close off. >> So scenario 1 a is 3% cola. >> What is the merit plus 3% merit? >> Mhm. >> And then keeping the current benefit. >> Correct. >> Seems like that's what we're talking about. >> I'm okay with that.

261
01:18:25.600 --> 01:18:41.440
>> That's I think that's where you just all land. >> I'm okay with that. I'm fine with that >> to be honest. Just right there. We have to run around the tree three times before we can come up to >> answer. I'm with you. I'm tracking. Yeah, >> I'm fine with that. >> It's fine.

262
01:18:41.440 --> 01:18:57.840
>> I'm fine. You okay? >> Steve. >> Yeah. >> Yeah. Vice Mayor, >> I see Anna Noden. Dale. >> Yes. Yep. >> Let's do it. >> One a >> to be clear. Yes. So, and also the

263
01:18:57.840 --> 01:19:13.760
benefits for any new hires October 1st and beyond >> will will adjust >> and I'll come back tomorrow with some 6040 5050 uh scenarios for the cost for dependent coverage. >> Okay. >> Correct.

264
01:19:13.760 --> 01:19:33.000
>> And the press leaves. >> Thank you. >> Okay. We just need to figure out >> Let's um >> Okay, >> can we take a >> Let's move on. Let's go. What's next?

265
01:19:34.159 --> 01:20:11.440
>> Patty, >> move us on. >> Frank is switching over the PowerPoint real quick. >> Okay, >> there we go. Oh, I can wait. >> All right, the tab three, page one, is

266
01:20:11.440 --> 01:20:28.640
your projection for what we're expecting to spend and add potentially add to fund balance this year. Um, even though we budgeted in deficit, it looks like we might be adding to fund balance. Everyone's kind of tightened their belt

267
01:20:28.640 --> 01:20:44.159
and we've continued even before the budget workshops to minimize spending. So, um, that's potentially adding around 600,000 to to fund balance for this fiscal year.

268
01:20:44.159 --> 01:20:59.840
The next pages are the scenarios that we provided. The first one being 2.8 8. Um, and these, as Jamie said, what what is tied to this via personnel is a three and three. Um, so if we do adjust that

269
01:20:59.840 --> 01:21:18.480
at all, which doesn't sound like we are, this is going to be pretty accurate as far as that goes. Um, so at 2.8, we would potentially be adding to fund balance at $382,000. >> I'm sorry, honey. Where where are we? I'm on general fund

270
01:21:18.480 --> 01:21:41.520
>> tab three page three. >> Oh, >> sorry I'm not keeping up. >> Three, three, three-3 and 3-4. >> And on 3-4, you'll see where the fund balance comes up to 382712. >> All right. And then the next scenario we

271
01:21:41.520 --> 01:21:59.840
have is uh 2.7481 which was a break even amount. We've already started to make some adjustments finding different things. So that this might change a little bit. It's actually um a little bit lower I believe and I will bring all that stuff back

272
01:21:59.840 --> 01:22:24.159
tomorrow as we make adjustments. This next uh scenario is 2.7231. This is this has to do with the voting. So if you guys wouldn't agree, this is the maximum amount that would be um

273
01:22:24.159 --> 01:22:40.520
to uh majority vote. >> Correct. >> The 2.7231 is just below this. >> So it would be a majority vote for this one. Nope. 2/3 >> super majority.

274
01:22:42.480 --> 01:22:58.400
And that would actually eat into fund balance $183,000. >> Okay. >> On on on page 311, >> why did the Monroe County business tax distribution number go down so much?

275
01:22:58.400 --> 01:23:18.239
14,000 >> when I Okay. I'm sorry. >> I'm sorry. >> Well, sure I do. Oh, yeah. I've see I folded all those those to me those are out. I don't even want to see them. >> Okay. So, on to revenues. Um that you

276
01:23:18.239 --> 01:23:35.280
know I I would have to look into how they calculate that. That's just something that they provide. >> She wants to go back. You can go back. Go back. >> Go back. >> Um >> page that you explain.

277
01:23:35.280 --> 01:23:52.159
So that would be supermajority vote. So that's four out of five for that. >> And John, do you want to explain why? Because of the >> Yeah, there was a there was a change in how the roll back rate was uh was calculated this year. Um as part of the

278
01:23:52.159 --> 01:24:07.920
special session when that also brought us the property tax amendment that's being put on the ballot. um the legislature passed a new law calculating how the roll back rate or directing how the roll back rate is calculated. So that's why you see the

279
01:24:07.920 --> 01:24:24.040
roll back rate and and the supermajority and the unanimous vote are are a little bit lower than what uh we would be used to in years past is that that's based on that new calculation. >> Just making sure you guys understand >> fully understanding. Okay.

280
01:24:28.000 --> 01:24:47.760
Oh yeah. >> Yeah. >> Uh the final scenario is at 2.65 which is what our current mill is. >> And you'll see on tab 3 um 10 that would eat into fund balance at $722,000 at our current budget

281
01:24:47.760 --> 01:25:16.000
under Anna. >> Oh, I thought you had something. Oh, you just like you just like the >> Just letting you look for a minute before we move on to revenues. >> Okay.

282
01:25:16.000 --> 01:25:30.960
>> Um, so as far as the Monroe County business tax, I can look and see how that's calculated. Um the projection is based on numbers up to 531 of this year and then last year's totals. So at the end of this year that could that

283
01:25:30.960 --> 01:25:47.600
projection could potentially increase to get closer to that 35,000 and then I would adjust the revenue numbers for you before the last budget hearing. >> Interesting. >> And we do not have a lot of the numbers yet from the state like communication

284
01:25:47.600 --> 01:26:06.719
services tax. um that is supposed to come out at some point this month. So, what I've used is last year's number. Hopefully, it doesn't decrease at all, but that's what's currently there. And then, um outside of that, after some

285
01:26:06.719 --> 01:26:23.639
of our council briefings, I have increased some of these revenue numbers like parks and wreck, I increased by 20%. Um because they did increase their fees. So that that number will increase a little bit and help fund balance.

286
01:26:32.239 --> 01:26:49.440
>> Any questions on revenues? I I just wanted to know why the halfsent sales tax projection was uh so much lower and why that business tax distribution was so much lower. I just That that seems like that should be

287
01:26:49.440 --> 01:27:09.040
something that's fairly constant. >> Um and so we just don't have those. We don't have those numbers yet. >> We don't have the number yet. >> Yeah, those will be part the half cent sales tax will be one of the numbers that once I receive it, once they make it available, I'll update these forms for you. >> So you're just being conservative.

288
01:27:09.040 --> 01:27:24.159
>> I am being conservative. >> Wonderful. Okay. So, some of the information I get through TDC does indicate that those numbers may be down because tourism is down and that's where a lot of that comes from. >> Okay.

289
01:27:24.159 --> 01:27:40.719
>> So, it it might be to our advantage for her to be conservative until we see the numbers. >> Okay. >> And so, like the park entry fee that you're estimating that to be a projected 20% more than what state >> Yes. And then I'll provide that tomorrow.

290
01:27:40.719 --> 01:28:08.000
Raising the >> raising the park entry fees. >> Yes, they did. They did. Yeah. >> All right. And then the first uh department would be the council budget. So, I'll let I'll I'll turn that over to Marne. she kind of handles tracking and

291
01:28:08.000 --> 01:28:23.520
um working on your budget. >> Okay. So, there have not been a significant amount of changes in the council budget from last year. There's no change in the salaries. Um the professional services, those are all basically the same. We did add a um

292
01:28:23.520 --> 01:28:38.239
$5,000 um line item to municipal election. Uh the new supervisor of elections is um organizing her office a bit differently and we are not sure of what the costs

293
01:28:38.239 --> 01:28:55.760
will be to the village um for the election services that they provide the way that they provide them now. um in years where it's potentially having us having a election um a special election just us without being taking along with

294
01:28:55.760 --> 01:29:13.600
the county um we will be paying all the costs for that and we have projections of that being around $35,000 per election. But that is not going to come into play this upcoming year. It's going to affect the November election only. So that we have $5,000 budgeted for that.

295
01:29:13.600 --> 01:29:29.040
um didn't make any changes really to the travel um advertising. You'll see um the usual stuff under there, holiday lights, um Rotary, fireworks, that kind of good stuff. And then we have just dues and

296
01:29:29.040 --> 01:29:45.280
subscriptions. Um you know, the various uh organizations that the council belong to, Florida, League of Cities, League of Mayors, and um if you have any questions, I'm happy to help. Deb or I'm sorry, Deb.

297
01:29:45.280 --> 01:30:02.320
Vice Mayor. >> Okay. I thought I heard you saying something >> just real quick. So So any of those costs associated that you now are tasked with in terms of any elections because of the new policies of the county supervisor, we are to incur those expenses and they're not reimbursible by

298
01:30:02.320 --> 01:30:18.239
the county or anything. >> It's all kind of up in the air right now. We we really don't have an answer. So that is why we are budgeting something. Um in the past we have not had to pay for these services. Um but we do have a different supervisor of

299
01:30:18.239 --> 01:30:35.679
elections now and um you know until we figure out through our first election with her how that's going to work um we we don't have a solid number. But um based on my previous experience back in Michigan, you know, just how much things cost for election wise, I'm sure they've

300
01:30:35.679 --> 01:30:50.560
changed in the four years since I've been gone, but you know, those lower costs that they charge us for should not exceed that $5,000. >> Well, it seems like if there's a reduction in service from the supervisor of election, we should get a reduction

301
01:30:50.560 --> 01:31:07.320
in our county's adorum taxes. Then >> be nice. Do we get any kind of revenue for them using our buildings um for elections? >> Uh we do not to the best of my knowledge.

302
01:31:08.159 --> 01:31:25.280
>> I don't think I don't think anybody does the churches or libraries or anybody. >> Probably not. It was curiosity question anybody gets it >> because of the fact that they just eliminated one of the voting places this year. Yeah. >> Um I wondered if it just brought it to

303
01:31:25.280 --> 01:31:40.159
mind. >> Right. >> We're pretty much at the supervisor's discretion of where she wants to put precincts. >> I wasn't questioning that at all. So, okay. >> You you see at travel and travel and pdeium, we're at 20,000 and we only

304
01:31:40.159 --> 01:31:56.480
spent 11. I think we could easily put that at 15. >> Yeah. We just kind of base that on um you know it's a hard thing to estimate because you never know what's coming up and when people are going to be you know but yeah I I don't disagree with that.

305
01:31:56.480 --> 01:32:12.719
>> We do have um some more expenses coming up for Florida >> Florida cities that will be adding to that >> projected balance it closer >> yeah it'll bring it a little closer but >> it's your budget so we can reduce it if you guys want us to reduce it.

306
01:32:12.719 --> 01:32:29.040
>> Still should be closer to 15 I would think. I can't imagine it being more than $4,000. >> Great. We'll do that. Thanks. >> How much you plan on spending? >> It just depends on how many people go. >> Yeah. >> Because I didn't go to a lot of them last year. You know, >> you don't go. That's two or three

307
01:32:29.040 --> 01:32:45.360
thousand right there. >> Yeah. >> Yeah. There were a couple that Steve wasn't able to get to. You didn't get to go, >> right? >> Um Sher wasn't able to go. >> That that may be, you know, may be different this year. I think it's

308
01:32:45.360 --> 01:33:01.280
probably prudent to plug the number in. >> You can leave it if you want. If you want to spend the money, >> we're not we're not obligated to spend it just because that's fair. >> That's right. It's not >> Hey, I'm trying to cut where we can cut. I'd rather give them a raise and take

309
01:33:01.280 --> 01:33:23.159
less from us than >> What do you pl what number you want to plug in there? 15,000. >> Yeah, that's what I >> Okay, drop it by five. >> Yeah. >> Plug it in. >> Done. Done. Bam. >> Okay.

310
01:33:23.679 --> 01:33:39.760
>> Instead of 20, we're looking at 15. Is that right? >> Yeah. >> Good. >> I also want to just let everyone know before all of the rest of the departments go, we transferred all communications and um a lot of the dues and subscriptions to it. So you'll

311
01:33:39.760 --> 01:34:00.560
notice a a huge jump in IT and a reduced budget for most other departments because of that. And Vince will uh when he when we get to him will explain everything to you. >> All right. >> Next. >> Next. >> Next. >> John.

312
01:34:00.560 --> 01:34:18.080
>> That's me. Um you'll see the legal proposing to keep the budget flat. Um we're going to we're projected to come in um well under the uh the current budget. Uh current budget is at uh 702,500

313
01:34:18.080 --> 01:34:33.199
projected to come in at uh 557 and change. Uh so we're projecting to keep the budget flat. The you see the the communications that Hattie just mentioned are being taken out of that and it's being being shifted over to um

314
01:34:33.199 --> 01:34:49.360
uh to it. But in terms of our budget, if you were to add it back in, it would still be a flat budget for legal. Um, I would like to talk to you guys about a potential hourly rate change. Um, we have not gotten a an increase in almost

315
01:34:49.360 --> 01:35:06.159
20 years. Um, and I mean, obviously, some of those were were rates when we were doing outside work and, uh, we came back back in and we haven't been subject to the cola change uh, cola adjustments that everyone else has been. So when the village is making coal adjustments, it

316
01:35:06.159 --> 01:35:22.400
has not it's applied to everyone other than legal. Um and so I was hoping to we could maybe get a I was hoping that we could get an adjustment. I I did do I looked around to see what kind of the market rate was. Key West is paying uh $4.95 an hour. You guys are at paying

317
01:35:22.400 --> 01:35:38.239
250 an hour. Um, I also look to see, you know, what um what a like a $700,000 budget would equate to for an in-house um with the assistance of some AI assistance because I just I'm decent at

318
01:35:38.239 --> 01:35:55.120
math, but I'm not that good at math. um that equated to roughly uh an in-house salary of about $15 to $180,000 for a um an in-house attorney, plus obviously you'd have support staff and then any you'd have outside specialties. Um the

319
01:35:55.120 --> 01:36:12.480
the in-house the going rate for in-house counsel in Monroe County is over 200. Um so that would still be even at the current um budgeted amount would still be under uh what the going rate for a um uh an in-house attorney would be uh by quite some bit. So I was I was hoping to

320
01:36:12.480 --> 01:36:29.440
to get that. We are the Marada is um uh if it's not the lowest rate in our firm, it's it's one of the lowest. I believe it is the lowest because we do have a mandatory minimum rate that we now charge when coming in and uh we are we are well below what our mandatory

321
01:36:29.440 --> 01:36:46.159
minimum is. So, I'm I'm hoping to to get some sort of an adjustment so I can go back to my my bosses and let them know that uh >> and that you're under contractually how much you're charging an hour. >> Yes. Yeah. And so we we work as much or

322
01:36:46.159 --> 01:37:01.600
as little as you guys want. It's it's it's why I say I'm not it doesn't really necessarily impact the budget. Um it's it's just the hourly rate for for the amount that uh they work. But yeah, it's a contract with the council. Is there a proposal that you've come up with in the

323
01:37:01.600 --> 01:37:17.840
increase in the hourly rate mate or are we just supposed to come up with a number? >> No, I mean >> throw one out there. See if >> Well, I mean, I'll tell you what my firm's minimum rate is and it's 325 is my firm's minimum rate, which I do recognize is a big jump from where we're at. Um, so I was I was hoping to get to

324
01:37:17.840 --> 01:37:34.760
275 and then we could talk about cola rates going going forward, but um that was what I was hoping because I thought that was more realistic for you all of a of a jump uh to get to there. >> 275. >> Yeah. >> Council,

325
01:37:35.920 --> 01:37:53.199
>> I'm fine with that. >> Okay. Steve, can you find an attorney for 275 an hour anywhere? >> His dad. other than your other than your dad. >> No, no family rates. >> Just one that doesn't want to work that hard. Yeah. Right. Exactly. Uh I think

326
01:37:53.199 --> 01:38:10.239
it's extremely fair for for legal services. >> I don't know that anybody can Yeah. It's a bargain at half the price. >> Yeah. And as a reminder, like what we went through last year, you're getting my partners who charge $7 $800 an hour for that rate. So when we have appeals or if you have ethics issues, those

327
01:38:10.239 --> 01:38:25.679
you're getting them for that rate. So it's >> Yeah. Okay. So, it's for everybody. It's a blended rate for everybody. Yeah, >> that's I'm good there. >> I appreciate it. What I'll probably do in April, if you don't mind, I'll because since we have a contract, I'd need Ron would need authorization to

328
01:38:25.679 --> 01:38:42.320
change that. Just I'd ask come April, I'll remind you guys just a motion and then authorizing Ron to to make that change. >> Okay. >> Thank you. >> That would be when? >> Well, it would be effective October one, but I would this way it would be would be ready. I would just ask for the motion in at our August meeting, but it

329
01:38:42.320 --> 01:38:58.320
wouldn't be effective until October 1 um for the next budget cycle. >> I thought you said you did. >> Oh, did I say April? Yes. >> That's that's why that's why we're confused. >> Thank you for uh for correcting me.

330
01:38:58.320 --> 01:39:20.320
>> Very good. Next, >> village manager, which uh we've got quite a few >> contributors. >> Uh the manager's budget is reduced primarily because we uh lost one position that Jamie offered up and also we have a couple of canal projects that

331
01:39:20.320 --> 01:39:38.800
have been completed. So, they're no longer in the budget. So, it shows $184,000 reduction, but that's primarily because those things are no longer going to be in the budget. >> We don't have any more uh canal projects

332
01:39:38.800 --> 01:40:05.600
on the books for this coming year. >> That's a Peter question, but we have some ongoing projects. It's just not under my budget. >> It's not in your budget. Okay. There's a lot more canals out there, Pete. >> Oh,

333
01:40:05.600 --> 01:40:26.239
>> yeah. It's under >> It's in here. >> Any questions on that? >> Village manager. >> Yeah. What's overtime? >> What is overtime? Where is the overtime? Third line. >> Yeah, it's down 15.

334
01:40:26.239 --> 01:40:43.960
>> Why do we have it at all? I see salary. >> We we we have a under the village manager, we have one non-exempt employee. >> One what? >> Non-exempt, meaning they get overtime. So, it's just in there in case

335
01:40:46.480 --> 01:41:03.119
>> there's one employee that he has in his budget. Okay. But that's down. So everything actually everything on his budget is down by a total of 14 over 14%.

336
01:41:03.119 --> 01:41:20.639
We like to see budgets down. Next up is the clerk. Um I would say that we have not had a whole lot of changes since last year. Um we don't have any capital expenses because we're so small. just the two of us who don't have any

337
01:41:20.639 --> 01:41:35.600
projects, any vehicles, anything like that. So, what you're looking at from us is um professional services. We have MUN code which does our codification of our code of ordinances. Um we do that ourselves, but they host it. It's uh but

338
01:41:35.600 --> 01:41:52.480
that might be coming out. Yes, it's moving. Um Allp Point is our shredding people. Um we're working really hard on getting rid of the paper and so um this year we did a big shred and we would like to do another one um come October after the new budget season starts so

339
01:41:52.480 --> 01:42:06.960
that we can you know get that all cleaned up. Um we've included uh easy vote solutions which is your campaign finance reporting um software that you've been using. Uh we implemented that. Um actually the whole county is

340
01:42:06.960 --> 01:42:22.400
using it. Um all five municipalities and um it seems to be a nice way to for people to find information easily on u on public campaign financing. So that's what that is and that's why that's new.

341
01:42:22.400 --> 01:42:38.800
Um as mentioned earlier um it has uh assumed all of our software costs. So you won't see those here. Um for dues and subscriptions, um we have our um just FOYA, our public records request.

342
01:42:38.800 --> 01:42:55.040
Um but that is all the things that are kind of moving along. Um so we have that and then uh back to my touch the button, lost my place. How do

343
01:42:55.040 --> 01:43:13.360
you compare on on your just for when you uh when you get these public information requests and stuff >> and you charge is there are do you is do you break even on that? You lose money every time there's a an request for

344
01:43:13.360 --> 01:43:28.880
information. >> We are much closer to actually making putting in the revenue that we for the time that we spend. And I will tell you we spend a lot of time on public records requests. Look at those. And um so the first half hour is

345
01:43:28.880 --> 01:43:46.000
complimentary and then after that it's 2830 per hour and if we get the um you know somebody asks for something and it's a huge file and we have to go through and we have to check to be redacted and da da um then that that comes into play with um the charges and

346
01:43:46.000 --> 01:44:00.960
it it's much easier to charge them through just foya because they can pay directly on a credit card. It's just something that's instantaneous. It's really transformed the way that we're able to process our public records requests. Um, you know, it coordinates with all the departments and, you know,

347
01:44:00.960 --> 01:44:16.719
it's been really helpful and I I had not figured that out, but I'll look at it for tomorrow. >> Statutoily or is that first half hour supposed to be complimentary or >> It is. >> It is. >> Yes. >> Okay. >> Yeah. the um state wants as few charges

348
01:44:16.719 --> 01:44:32.080
to their requesters as possible and and you know my personal preference so do I. But when we have something that is a big order that has you know multiple departments and we have to end up you know for two

349
01:44:32.080 --> 01:44:50.679
hours working on something you know it's not fair that the entire taxpayer base should be paying for someone's personal requests. Okay, any questions for morning? Next.

350
01:44:53.040 --> 01:45:10.239
>> All right, finance. Um, big changes. You'll notice uh salaries and wages. We're refunding my staff accountant position and reducing professional services. Um, another big increase you'll see is a

351
01:45:10.239 --> 01:45:24.960
10% increase for the insurance. That is just putting the maximum amount that they're planning to charge. It will probably go down hopefully to six around 6% increase. Um, other than that, everything else is

352
01:45:24.960 --> 01:45:46.000
pretty status quo. Um, I tried to reduce as much as possible with the rest of it. council. >> Yeah. This is very different from last year, right? Because you assumed another position. Your position did not get

353
01:45:46.000 --> 01:46:03.639
filled. >> It did get filled. >> No, we left it >> unfunded. >> Unfunded last year. >> Okay. Yeah. So, that's so everybody knows that's why we have a lot of these differences here. >> Yeah. >> Appreciate you stepping up. >> I'm trying. Still trying.

354
01:46:04.239 --> 01:46:22.800
I think you're doing a wonderful job. >> Thank you. >> Okay, I see we got a batter in the cage on deck. Next. >> Good afternoon, council. How are you this evening? Afternoon.

355
01:46:22.800 --> 01:46:39.119
>> Um so, planning and development services. Um we have reduced uh a little bit um from we removed under professional services the obviously the amount for the comprehensive plan update that will be paid um by the end of the fiscal year. So that amount is coming

356
01:46:39.119 --> 01:46:56.000
out as well as we removed um some amount from travel uh and pdium um so that we're not um doing as many trainings out of the state of Florida so that is not uh as needed as much. Uh other than that, the bigger items were the

357
01:46:56.000 --> 01:47:11.600
communications and the dues and subscriptions that are being absorbed by it. Other than that, I don't have anything else to add at this time, but I'm happy to answer any questions. >> Are you anticipating the increase in overtime because of

358
01:47:11.600 --> 01:47:28.000
>> I didn't increase the overtime. Well, one less person or it's going from >> Oh, we can reduce5 going up to >> I don't know why it went I don't I'm sorry. I don't know why it went up. I didn't really pay attention to the

359
01:47:28.000 --> 01:47:48.560
personnel. So, um we can reduce that back down. The overtime in my department is basically used for meeting coverage when um we have LPA meetings or affordable housing committee meetings and I need staff support to take minutes. Um because of the loss of of uh our

360
01:47:48.560 --> 01:48:04.880
engineer um I'm looking for it here the professional services um are you anticipating more having to go out for professional because you don't have somebody in house now. >> Um yes we do but that will be a cost recovery expense that we'll pass on to

361
01:48:04.880 --> 01:48:20.639
the applicants. >> Right. >> I forgot. And so you dropped one position that was an open position. >> Is that right? Yeah, >> I guess. Yes.

362
01:48:20.639 --> 01:48:36.880
>> So I'm told, >> huh? >> But are you leaving the position just unfunding it? >> So >> there's still discussions I guess being had about that. So >> that's that's what was being said a little while ago though, right? So that

363
01:48:36.880 --> 01:48:52.000
>> in the budget that you have in front of you >> in the budget that you have in front of you for personnel, it has that position unfunded, >> right? But she's not losing the position. So if >> right >> say when all these permits and stuff come back and she gets really busy

364
01:48:52.000 --> 01:49:09.199
again, maybe somebody's going to maybe she's going to need to hire somebody that >> you know in the next cycle that at least that position is still there even if we don't fund it this time. She doesn't lose it. >> Correct. follow. >> Yeah, >> you could come back and do a um like a

365
01:49:09.199 --> 01:49:26.639
budget amendment to to add that. >> Yeah, I I think it's important to leave the position. Um I know I know we've been struggling to hire the right person. Um tomorrow that person may walk in.

366
01:49:26.639 --> 01:49:42.560
>> I don't know. I don't think with us being out of permits, >> not knowing when we're going to get the other ones. >> Well, >> it's good to keep it in there, but at the same time, you don't need to get filled. >> Yeah. No, >> good for budgetary purposes, but I I

367
01:49:42.560 --> 01:49:58.800
don't see where we're really going to need more people >> at this point. >> We're even if we get the what is I can't never remember that number. 72. >> 72. Even if we get to 72, those are going to be drugged out for >> But we also years have

368
01:49:58.800 --> 01:50:14.080
>> just not a lot of and we haven't had a lot of commercial development that's popping up out in the middle of anywhere. Right now, >> we have we have 300 also has gone crazy. So, >> but still >> it's still good to just leave it there because you just you just don't know.

369
01:50:14.080 --> 01:50:31.040
>> That's right. We have 300 in affordable housing. One of these days we'll do something with >> becomes affordable. >> I Let's don't talk about the word affordable, but >> we have 300 applica

370
01:50:31.040 --> 01:50:48.080
allocations. >> All right. >> And Jennifer, >> you don't anticipate any other um costs associated with the comprehensive plan? Um, not at this time, but I have a meeting uh with uh Able City East later this week that um I'm going to sort of

371
01:50:48.080 --> 01:51:05.199
lay out the rest of the schedule for that and how they're going to help us with the LDRs associated with that, the land development regulations. So, um I'll note that. >> So, they could bill us for that. >> Um they're not supposed to. That was part of their agreement. So, I don't anticipate that. So, I I don't anticipate any additional costs.

372
01:51:05.199 --> 01:51:23.760
There may be costs if we want to do additional um public hearings or public workshops like advertising costs and things like that that we'll have to absorb but that would be the extent of it. >> Just one comment on the overtime the there wasn't a line item in there for

373
01:51:23.760 --> 01:51:41.360
other um other salary and wages that is not all overtime in there. I'm going to shift um the stuff that's not overtime into the regular salaries because there wasn't an additional line for other pay and wages. We do pay

374
01:51:41.360 --> 01:51:58.080
certifications for professional certifications. Um and Jennifer's department has those. Um so that is an additional cost there. But as far as overtime goes, the the overtime number of 3,200 projected or

375
01:51:58.080 --> 01:52:14.080
not projected but budgeted last year remains a true overtime number of 3,200. The other additional cost should go back up into the regular salaries. So I'll make sure I move that. >> Is the training different than certification?

376
01:52:14.080 --> 01:52:28.960
>> Yes. So certification is a professional certification that we pay um if somebody gets a license for example um and they hold a license that helps with their job um we pay an incentive to the employee

377
01:52:28.960 --> 01:52:45.199
to to h to hold that license or certifi professional certification. >> So what's the difference in the definition of training? Training is the cost to go to training to pay for the training.

378
01:52:45.199 --> 01:53:05.520
>> Yeah. And last year, >> it's not wages to the employee. The training is the cost of >> I got it. >> The seminar or the Yeah. >> Yeah. >> Last year you didn't go to many. >> No, we didn't. We had uh a lot of uh

379
01:53:05.520 --> 01:53:24.159
staffing issues that we weren't able to get to. I had a couple that I was scheduled to go to that I had to cancel because of different uh personal events in my life that I wasn't able to attend. So, um but next year the hope is that we can get to some council.

380
01:53:24.159 --> 01:53:41.520
>> All right. Good job. >> Okay. >> Thank you. >> Do you want me to do my other ones? So, I also have uh two um funds. I have the affordable housing fund and the impact fee fund. If you have questions about those, I'm happy to go over those with you at this time, too. So, it's tab I

381
01:53:41.520 --> 01:54:00.320
believe it's seven and eight in your books. Um okay, so tab seven is the affordable housing fund. That's the monies we collect for in le of fees um on building permits um people pay into that mitigation fund. Uh

382
01:54:00.320 --> 01:54:15.040
we uh usually right now we're only really utilizing that fund for uh grants to first-time home buyers. Uh this past year we had budgeted 60,000 but we ended up giving 70,000 in grants to first-time home buyers which was nice. Um so next

383
01:54:15.040 --> 01:54:31.280
year we're budgeting again 60,000. Um this year was unusual because uh the Habitat homes on Gardinia were all new and so all of those homes needed a wanted a grant and we were able to give all those grants. We don't anticipate any new ones like that this year. So,

384
01:54:31.280 --> 01:54:47.280
it'll be resales. So, um we think 60,000 is a good number there. >> Do you have any idea how how many we've done over the years since we started that program? >> I don't, but I can get that number for you. I think it was really interesting

385
01:54:47.280 --> 01:55:05.440
because I had people I was on the council when we first put that together and I had people say, "Well, you'll do one." >> I think we've done more than one. We have definitely done more than one. And then the next, if nobody has any questions on that, the next one is tab

386
01:55:05.440 --> 01:55:20.480
eight, which is our impact fees. Um, again, those are fees that are paid when on building permits um that for impacts to our services. Um, uh, there really is, uh, the only expenses that are there are transfers out into our capital uh,

387
01:55:20.480 --> 01:55:38.080
projects funds. Um, so it's just really a estimate of revenues and then those transfers out. >> There's a point to where if you don't use the impact fee, it has to be refunded. Are any of those >> upon request >> in that area?

388
01:55:38.080 --> 01:55:53.280
>> I don't believe we're at that stage yet. No, >> it's I think it's upon request and it is upon request, >> right? >> But um >> the way it's Yeah. And we do use them. I mean, Haddie and finance team is very good at making sure that whatever

389
01:55:53.280 --> 01:56:13.199
projects Peter and use, do they qualify? She's constantly asking me, "Does this qualify? Does this qualify?" So, we're we're pretty good at utilizing what we get. >> And the the first money in is the first money out. >> Yes. >> Okay. Good job.

390
01:56:13.199 --> 01:56:34.400
>> Thank you. So, back to 318. >> Let's go to the big guy. >> Yeah. You're welcome everybody for taking uh >> Yeah, he is. >> All that off your shoulders. Anyway, good evening, Count Mayor Council. As

391
01:56:34.400 --> 01:56:50.480
you already heard from Hattie, um all the software subscriptions and communications have come to it. Um, I definitely agree with the software in particular because with the Cyber Security Act in place, I'm I'm responsible for having an inventory of all our software, seeing all the

392
01:56:50.480 --> 01:57:05.679
contracts, and to be honest with you, there was some software I didn't know we had and I'm still responsible for that. So, I'm happy to do this. Um, and it also gives me the ability to see all the money we're spending on software in one place, except the enterprise funds. They

393
01:57:05.679 --> 01:57:20.800
are still separate. So, part of City View is still under Sheila. The marina still has their software, which isn't a whole lot, and then, uh, wastewater, the SCA systems and all that. Um, I'm still going to oversee all that, uh, to make sure that we're, uh, we're secured there

394
01:57:20.800 --> 01:57:36.320
and and, uh, they're doing everything the way they're supposed to do. Um, and I'll also be looking through all the software we're using over the year and talking to department heads to see if there's a way we can consolidate anything. I haven't nothing stood out to me yet, but you know, we'll have those

395
01:57:36.320 --> 01:57:53.360
conversations. Um, the good news is my professional services went way down, but other than that, my budget has gone up because of all that. Um, and everything else has kind of pretty much stayed the same in my budget.

396
01:57:53.360 --> 01:58:09.360
Um, and then I am working on AI initiatives this year, just so everyone knows. Uh I'm going to be talking to all the departments to find we may even put a committee together so we can discuss what how AI can help them. I'm going to

397
01:58:09.360 --> 01:58:26.400
actually build an AI server that runs internally because of cyber security issues. We have like other I've talked to other uh IT directors throughout the state and this is kind of the way they're leaning um to have your own AI server running in house so then you can mine your own data and and create

398
01:58:26.400 --> 01:58:43.760
efficiencies to make everybody more efficient. This isn't isn't to replace people. It's more to make everybody more efficient. So maybe we don't have to add people in the future. >> Right. >> So that's how we're looking at that. Um so I do have some there's money in the uh capital funds for it for upgrading

399
01:58:43.760 --> 01:58:58.639
our nutanic servers and add an AI server. Um is there any questions? >> I I see you you lowered your your training budget slightly. Yeah, we didn't use as much this year and the

400
01:58:58.639 --> 01:59:15.599
state's offering a lot of training that we get for free now. So, I'm trying to utilize that and um I'm going to be working with Frank over the year since we have that a system running at a collocation. We're going to create a test bed so he can actually do online

401
01:59:15.599 --> 01:59:31.599
training and work on things that we have here so he can learn all the um you know how everything works. and if he breaks it, it's not going to hurt anything. So, we have ability to do some self training and that's kind of what we're leaning for right now. Um, if something comes

402
01:59:31.599 --> 01:59:48.480
up, you know, I I I believe we have enough to do whatever we have to do throughout the year. >> Yeah. Okay. I I mean, I know with the advancements of AI and and the technology and the things that you have to keep up with, >> there's got to be a lot of training in there. So,

403
01:59:48.480 --> 02:00:10.080
>> Yeah. Yeah. We're It's always training. We learn where you're at. That's fine. >> Yeah. >> Okay, council. >> All right, let's move on. >> Thank you. >> Next. >> Not much we can do about this one.

404
02:00:10.080 --> 02:00:25.679
>> Yeah, not a whole lot going on. Local law enforcement, you guys already saw the increase in the contract. So, that's pretty much the only change that's on here right now. >> And the shared personnel. >> Oh, yeah. and the reduction of the shared personnel for fire and local law,

405
02:00:25.679 --> 02:00:41.199
>> right? The combination of that one position. John, you had something. >> I was also I mean, doesn't sound like we're going to need to address it, but just as a reminder, there is a state law out there that that limits the amount you can reduce law enforcement um budgets as well by a certain percentage. Doesn't sound like we're going to have

406
02:00:41.199 --> 02:00:56.719
that discussion, but I just wanted to remind you all and remind the public that there are significant restraints on uh on the council as to what you can do when it comes to local law enforcement budget. >> Well, I think everybody's happy with the law enforcement that we're getting right now and the service that we're getting

407
02:00:56.719 --> 02:01:12.960
from them. And I mean, the only thing we could do is lessen the the you know, the policing that we have. And I think that we were at a level that that there's an expectation from the public. Anna, you got something?

408
02:01:12.960 --> 02:01:28.480
>> Yeah. So, I have a question. So, the person that we eliminated, so we just doubled up on this other person. Are we compensating them a little bit to for doubling up on their work or she got >> Jamie just stepped away? Could circle back.

409
02:01:28.480 --> 02:01:46.239
>> You can answer that later. >> Okay. Oh, well, hello, Chief. Well, hello. >> You must be next. >> Yes, sir. >> Do we have time? We want to finish this at 5:30. >> Oh, we got all kinds of time, sir.

410
02:01:46.239 --> 02:02:02.560
>> All right, let's move on. >> Fire rescue, sir. >> All righty. So, this is the 900 series of the uh general fund budget. This is fire rescue's budget. We are 86% uh personnel cost, personnel expenses. As

411
02:02:02.560 --> 02:02:19.440
uh Vince mentioned, he did take over about $110,000 worth of expenses in softwares, uh communications, uh satellites, all that good stuff for redundancy and communications and and uh hardware and software programs for the fire department. So, thank you for that.

412
02:02:19.440 --> 02:02:35.920
Um all that being said, my budget is up 3.37% seeing as how there's a CBA built-in 6% uh increase and that's 86% of my budget. I think we're doing all right. Um operations we're at 1.2. So we run the

413
02:02:35.920 --> 02:02:53.520
department on 1.2 annually. Um outside of the personnel expenses. So that keeps the three stations going, the seven pieces of apparatus and the supporting vehicles and all that good stuff. um here if you have any questions. Most of the operations besides what went to it

414
02:02:53.520 --> 02:03:10.960
is either down or it's just a known uh expense doing a zerobased budget and then doing historic spending to uh figure out that new number here if you have any questions. Yeah, Terry, with the um with the introduction to the new fireboat or fire

415
02:03:10.960 --> 02:03:28.000
boats, are there other increased costs associated with that? I mean, other than sort of like fuel m >> there there's would be normal maintenance as there would be on any vehicle or vessel. Um, and then there's some training that's going on. We're actually getting it through the Coast Guard. Uh, typically it's about a

416
02:03:28.000 --> 02:03:43.119
$18,000 class, but because the Coast Guard, we're partners with them. Uh, we're getting the class hosted for free. So, we're getting the the training through them for nothing. And additionally, you'll see that the training has went down during the co years. we couldn't go to NFA or to

417
02:03:43.119 --> 02:03:59.599
Emittsburg or or Aniston, Alabama, stuff of that nature for a lot of our training. Uh now those federal programs have opened back up. So we're still getting training, but Uncle Sam's paying the bill. So all we have to do is give the person the time off and we're able to take the the much necessary training. So

418
02:03:59.599 --> 02:04:24.080
>> and I know we got a grant for the for the boat and and all that. And so any of those expenses you're able to anticipate and put in this budget? >> They're already behind us, sir. >> Okay. >> Yes, sir. Chief, when we look at your budget and we know that

419
02:04:24.080 --> 02:04:38.960
uh between our police and our fire, that's the largest part of our budget. >> Yes, sir. Ha, have you tried to come up with any ideas that could reduce that

420
02:04:38.960 --> 02:04:54.880
bottom line through the fire department? I know you've got you've still got, you know, the overtime that that you're you're having to constantly having to battle, >> right? Okay. Are there are there areas

421
02:04:54.880 --> 02:05:11.040
that you uh through through the study that you guys just got through doing and and through uh policies and SOPs and things, are there areas that you're exploring to where you might be able to lower that

422
02:05:11.040 --> 02:05:27.199
budget? >> We're well, for example, for overtime, we're down almost 160,000 off of what was projected. Um, and I don't think we'll hit that number this year either. Uh, just because luckily right now we're we're back to full staffing. Some years

423
02:05:27.199 --> 02:05:43.679
we have a lot of injuries. Um, part of our insurance issue that we're in right now is unfortunately I had two of my firefighters develop cancer this year. So, both of them were out for four months each. So, not only is there the treatment, but it's the backfilling of positions and and the ongoing aspects

424
02:05:43.679 --> 02:05:58.800
that go with that. So, part of the insurance issue tag, it's it's firefighters and cancer. Um, so we're we're chasing stuff to mitigate that as well. Um, as far as other aspects to where we can cut, I'm I'm pretty much running a lean ship. What we're trying

425
02:05:58.800 --> 02:06:13.760
to do is figure out other avenues to increase our cost recovery. So, an advantage we have now is our inspector is back. So, our inspector goes out, they do two or three inspections a day, make us, you know, $800,000 worth of inspections. That's cost recovery back.

426
02:06:13.760 --> 02:06:30.800
So, that position is actually making us money. So, it works out to our advantage. didn't have that advantage in or that ability over the past year. Yes, we still did inspections. Most of it was permit related or reactive, not proactive inspections. Now we have that ability to do proactive inspections. So

427
02:06:30.800 --> 02:06:46.560
that again more cost recovery in that aspect. Um in the process right now with our EMS billing agency to figure out what's an acceptable level so that we can readjust our EMS billing so that we can increase that cost recovery aspect

428
02:06:46.560 --> 02:07:03.520
as well. Typically, we go hooked up with what Medicare, Medicaid will pay because when we send a bill to somebody's insurance company, it's not a fight. It's an industry standard that everyone's accepted. So, we give them a bill, they pay us, and they're like, "Go away. Leave us alone." If we go above that industry standard, then there's

429
02:07:03.520 --> 02:07:20.639
more of a fight justifying why we're expecting more money than what's a set standard, if that makes sense. does. So, we're working on that. >> What deficiencies did you find in by reviewing the last report when it came to those >> cost recovery and the billing?

430
02:07:20.639 --> 02:07:35.199
>> Um, >> where does that lie? Is it >> is it going to be harmful to to take that person that's at the front counter and give them more responsibility on the policing side? And is that gonna is that

431
02:07:35.199 --> 02:07:50.880
going to uh lessen the the ability to be able to recoup that or is that all through a another company? >> Uh our EMS billing is through another company. Our fire billing is through our software program. So that's through City

432
02:07:50.880 --> 02:08:05.840
View. City View does all of our billing for fire inspections, permits, and plans review. So that all gets handled through building department. I believe we share a portion of that. Well, I guess Vince carries all that now. Thanks, Vince. >> But that doesn't go into the building

433
02:08:05.840 --> 02:08:21.760
fund. It goes It goes back to yours, right? >> Back into the general. Nothing goes back to us, any of us. Well, building does it because they're an enterprise. >> Yeah. Right. >> But everything else just goes back to the general fund as cost recovery. >> All right.

434
02:08:21.760 --> 02:08:38.079
Council, >> please. >> Um, do you have your own gas pump or do you get your gas from down at the marina? when you have a sunshine fuel. >> We have both. So, station 20 and station

435
02:08:38.079 --> 02:08:54.800
21 both have small fuel tanks. Um 21 is actually a 500galon portable trailer that we could also utilize for deployments if we have those situations arise. Uh so that we don't have to drive the the trucks all the way to 20 to take on fuel. We also have the wet system

436
02:08:54.800 --> 02:09:14.560
which is the cart so we can go to any gas station and fuel up. But typically we use that for gas since we have our own diesel both at 21 and at 20. Mhm. Terry, what is you you had you had something in your budget about uh

437
02:09:14.560 --> 02:09:31.119
generator work or something down at station 19. Is that >> that's in capital I believe is what you're referring to. Uh we do have a contract with Alamra Power. Amazing company. local uh they do all of our preventative maintenance and our load

438
02:09:31.119 --> 02:09:46.079
testing and hookups and everything for all of our generators for fire rescue the buildings and our portable generators as well as wastewater uh so that they maintain readiness when needed. Uh the capital that you're referring to is the 60KW

439
02:09:46.079 --> 02:10:03.280
propane generator that is at station 19. We are constantly chasing gremlins with that guy and Allan has recommended that we uh replace that unit. So the ATS is still good, the new MTS is good, but the unit itself is becoming unreliable. So he's recommending that we replace that.

440
02:10:03.280 --> 02:10:20.760
So that's that 39,000 that you see there. >> So you'll be around to talk about those things when we get to capital. >> Absolutely. >> Awesome. Thank you. >> Anything else on the general fund with Terry? >> Okay. Thank you, Terry. >> Thank you.

441
02:10:24.079 --> 02:10:42.520
Who's going to talk about code compliance? >> I can talk about it. >> Okay. >> Um, as y'all know, I u code now reports directly to me. There's only three employees and there's not a significant change in their budget.

442
02:10:48.239 --> 02:11:10.239
Why so much overtime? When you say so much, you mean going from the 1,125 to the 2700 >> if that's where we're going to land. Yeah. >> Yeah. >> Yeah. >> Jamie's looking at it right now. >> Okay. >> It could be the same situation where the

443
02:11:10.239 --> 02:11:41.199
incentives are built into that and need to be moved to salary and wages. communications dropped off and went to Vince. >> Yes, >> there was a pretty big u uh projection on the dues and subscriptions with

444
02:11:41.199 --> 02:11:56.320
wonder why that was projected to be so high before. the >> Deckard technology it looks like is the driving number for that. >> Okay. >> Which I think is the vacation rental

445
02:11:56.320 --> 02:12:12.880
tracking app. So that's their ASM fees. >> So we're not >> So we're not trying to find uh this was finding the trying to help find the illegal AB Airbnb, right? >> Yes, I think so. >> Yes.

446
02:12:12.880 --> 02:12:29.840
>> And we're not doing that now. No, we still >> we are. It's just a software program. So, it got that got moved to it as well. >> Oh, >> that's one of the ones that was transferred to Vince. >> Moved. Sorry. >> Yep. >> Oh, okay. All right. >> All right. >> Good deal. Anything on that, guys? Nope.

447
02:12:29.840 --> 02:12:47.360
Okay. Um >> AJ is available on Zoom if you if you'd like him to go over public works. >> Do you wanted to go anything? Anybody want to go over anything on public works at this point? Deb, you're

448
02:12:47.360 --> 02:13:01.199
>> I'm Oh, sorry. >> I'll be right back. >> We'll talk overtime. >> Yeah. >> Although Although I do understand that when we have a line break or a sewage problem or a backup that you don't have

449
02:13:01.199 --> 02:13:17.840
a lot of choice. Um it is what it is. uh in that respect is AJ is that right or are you >> that would be for wastewater if there was a backup but >> this is just public works >> this is just public works >> oh sorry >> so why is

450
02:13:17.840 --> 02:13:33.280
>> I am here though if you guys have questions >> so why is there so much overtime in public works >> can you guys hear me >> yes we can hear you >> okay so the overtime in public works

451
02:13:33.280 --> 02:13:49.599
covers uh when people are on vacation. So, I have certain personnel that manage uh areas like Ans Beach when they're gone. I still need somebody to to fill that position um when they're out on vacation. But those are the only times that we have overtime um and the majority of public works. The only other

452
02:13:49.599 --> 02:14:06.560
spot that we do have any overtime is uh once a month we have a generator maintenance that has to run and my building maintenance uh guy is here on Saturdays to help cover that. But outside of that, that's our general overtime. We had a little bit more

453
02:14:06.560 --> 02:14:24.000
overtime um show up this year because we were uh down a personnel and so we had um somebody covering that until we uh have now since filled that position and just a little bit of a couple weeks of training. But outside of that, it looks

454
02:14:24.000 --> 02:14:47.360
like the might fall into the same realm that uh what Jamie had on there that there might be additional things in there um under the overtime, but it's not actual all overtime. >> So, is the the guy that's here on Saturdays, is that his regular hours or that's overtime hours?

455
02:14:47.360 --> 02:15:03.679
>> Those are his regular hours. I have three guys that work uh on the weekends. Um and then partially during the week it's split. Um but just Saturday and Sunday there are three guys that are here and they are the the litter removals and the guy that um maintains

456
02:15:03.679 --> 02:15:22.480
Ans Beach. >> So >> was your question about the generator once a month or was it >> No. Yeah. He said there was a guy that's here on Saturdays. I said >> so it's not overtime, right? That's what he said. That's what AJ said. That's all I'm asking.

457
02:15:22.480 --> 02:15:39.280
>> But the one for the generator is >> the one guy that comes out on once a month on Saturday is our building maintenance and he's here for a couple hours. Um he'll usually save up some additional work that he's going to do at Village Hall. That would require, you know, doing something noisy while people

458
02:15:39.280 --> 02:15:55.679
are there. So he'll he'll complete it during that time. So he kind of does it as a dual purpose cuz he's got to monitor the generators as it does its transfer. And then he does that for a couple hours. Um, and then it transfers back over to um to FKCD power. Um, and during that time he'll do additional

459
02:15:55.679 --> 02:16:15.040
work. He's not just sitting there. >> I'm confused. I'm confused. >> His normal schedule is during the week and once a month for maintenance of the generator. He comes in outside of his normal schedule and gets overtime on the

460
02:16:15.040 --> 02:16:30.480
once a month Saturday for the generator maintenance. I thought he said he had somebody on Saturday. >> He was talking about I don't think he heard the question correctly, but he does have other people that work on Saturday >> and they can't cover that. >> No, they don't know anything about the

461
02:16:30.480 --> 02:16:45.679
generators. >> Time to train. >> Well, isn't the generator outside where he could do it during the week? >> Yeah. Can't do the generators through the week. That's the other half of the question. >> Um, it has a lot to do with this, too.

462
02:16:45.679 --> 02:17:02.719
I'm I'm chiming in, AJ. I I switch off with Eddie. Either Eddie or I need to be here >> because of all our servers running at Village Hall. If something goes sideways, um there's a lot of money running there. So, we have to make sure it has power there. There was a situation a few years

463
02:17:02.719 --> 02:17:19.439
ago where it didn't switch back. The switch burned up and the power went dead. >> Oh, I remember that. >> Yeah. So, uh we almost had a fire in the electrical room. So, it it's a serious situation where somebody that kind of knows something about electrical needs to be on site.

464
02:17:19.439 --> 02:17:36.639
Um, and it's important to exercise the generator to make sure it's working. >> So, >> I I agree there. >> Okay. >> And it needs to be done on Saturdays. >> Yeah. Cuz otherwise you're disrupting um Oh, the power goes out for a matter

465
02:17:36.639 --> 02:17:53.280
of seconds. I mean, we could do it during the week in the morning early. We we can look at that. >> I can talk to AJ about that. >> I'm just looking at the overtime. >> Okay. But Eddie does do things there on Saturdays that he can't do during the week, too, in Village Hall.

466
02:17:53.280 --> 02:18:16.000
>> I think that's what AJ was trying to say. >> And Eddie's a salary or a >> hourly person. Yeah. >> Okay. >> That's quite a bit of overtime. Like I said that what you see there in overtime is purely because we were down a position.

467
02:18:16.000 --> 02:18:40.719
>> If you look at our regular salary and wages, it it was down. >> Okay. So, we couldn't skimp a little bit to to um keep the overtime down.

468
02:18:40.719 --> 02:18:56.880
>> I mean, we we had 14,524 in overtime this year as a with the projected. Um, and again, like I said, you're talking 24 total hours

469
02:18:56.880 --> 02:19:13.559
uh for the building maintenance guy through the year. um which is a couple thousand. And then the additional overtime that you see there that we've spent this this previous year was because we were down a personnel and I had to fill those positions.

470
02:19:14.000 --> 02:19:29.439
So the overtime you can see there there's money there in overtime but if you look at the regular salary and wages that number is lower than what was uh budgeted and projected because we were down a personnel. Anna. >> So, so the one guy that comes in on

471
02:19:29.439 --> 02:19:45.359
Saturdays, couldn't we give him once a month give him a Friday off and then he works on Saturday and then it's not overtime, it's regular pay. >> You can't legally change somebody's normal work schedule to avoid paying overtime. >> Really?

472
02:19:45.359 --> 02:20:02.280
>> Really? >> I'm surprised. If his normal work schedule is a Monday through Friday, you cannot change his work schedule to avoid paying overtime legally.

473
02:20:02.880 --> 02:20:18.080
>> Just make his normal work schedule Monday through Thursday and then add Saturday. >> Yeah. >> So you could do that. So once a month. >> Absolutely. Once >> So once a month he has a Friday off and he works that Saturday. Like I don't know. >> Yeah. You hire him that way.

474
02:20:18.080 --> 02:20:34.399
Well, that's what he just said. >> Well, then who's right? >> Well, I mean, that's >> that's an easy way to look back and see. >> Ron, >> I think >> Ron. >> Ron. >> Don. >> Yes, ma'am. >> Ron.

475
02:20:34.399 --> 02:20:49.920
>> So, so you need to help investigate this. >> Two or three of us up here. Well, probably all of us. It's >> Is it more than once a month? Is it just once a month? >> It's just once a month. Like I get that

476
02:20:49.920 --> 02:21:05.439
I can pull Eddie's overtime, but you're probably talking a couple thousand dollars at best out of that 14,552 that we've done. >> Okay. But I you know, when you're when you're down a person, sometimes you have to pick it up some other way. And I I

477
02:21:05.439 --> 02:21:20.880
know that when you're down a person, sometimes it has to roll into overtime because you don't have a choice. But I think that's where we're going. >> The person that we lost was one of the weekend guys. >> Um so I mean we we did what we could do and then part of that was a little bit

478
02:21:20.880 --> 02:21:35.920
of the training. >> Um the overlap on that with the new hire, but I mean if if we didn't lose the person, we wouldn't have spent it in overtime, but we would have spent more money on regular salaries this past year.

479
02:21:35.920 --> 02:21:52.479
>> Overtime is more expensive than regular time >> by half. by half. >> Understood. But it wasn't a a one for one. They didn't work 40 hours of overtime to fill that position. We had some overlap. Like I would bring the guy in instead of starting at 10:00, I'd bring

480
02:21:52.479 --> 02:22:09.760
him in at 8:00. So he would get 2 hours of overtime on that day to help cover that that other additional area. >> So I I didn't pay somebody 40 hours of overtime collectively to fill that position. We picked up a couple hours here and a couple hours there

481
02:22:09.760 --> 02:22:27.439
>> to try to keep coverage. >> You couldn't because you didn't have enough personnel to do that. >> So anyway, I think we're all saying it looks like the overtime's high. You need to figure this out. >> Right. >> Yes.

482
02:22:27.439 --> 02:22:44.399
>> Yeah. >> Yeah. Okay. Anything else on moving down? >> I got a question. We talked about last year we talked about vehicle repair and maintenance. We uh we talked about looking into using

483
02:22:44.399 --> 02:22:59.040
the county's garage since we already pay for that in advor taxes. We talked about uh maybe getting uh you know an estimate uh having a some type of contract with

484
02:22:59.040 --> 02:23:14.240
maybe one of the vendors that you use. We talked about one of your employees being able to do the normal as far as maintenance on the vehicles. Did you look into any of that through the past budgetary year?

485
02:23:14.240 --> 02:23:29.200
>> Yes. Uh we reached out to the county. Um we we'll we'll follow up on it. We weren't able to get a lot of information from them to get anything on the budget numbers. Um we we do general maintenance things some

486
02:23:29.200 --> 02:23:46.319
things um with with their assigned vehicles. So some guys feel comfortable changing their own oil. So they don't they don't go and take it to the mechanic. Um they'll do that and work it into their schedule. Um but it's the other fleet that are not assigned to

487
02:23:46.319 --> 02:24:01.600
staff that have that capability that don't do that. So we end up taking those to um the combination of the the two local mechanics. >> Okay. Help me understand the first part of that. You did or didn't look into the

488
02:24:01.600 --> 02:24:19.040
other possibility of using the counties and and uh through the past year >> we h we have yeah we have looked into it but I don't have I haven't got in communication with the county. It's been a little bit of back and forth to have any information on as far as what those

489
02:24:19.040 --> 02:24:34.880
numbers would look like. So, I will continue working with the county and and get those numbers and realistically look at it to see if it's >> a cheaper option than going with >> It's been a year and you haven't been able to communicate with them. Is that what I'm hearing?

490
02:24:34.880 --> 02:24:58.560
>> I've been back and forth multiple times with it. I haven't gotten anything. So, I'll reach out again and start that process. >> So, is that going to take another year? >> I I don't hope not. I hope I can get some information from the county on

491
02:24:58.560 --> 02:25:14.720
that. >> Can we task our manager to maybe lean? >> Ron, I think we ought to look into that. We we've had a year looking into that and it seems like we should look if if we can't use them, if they're not good to use, if then we need some kind of

492
02:25:14.720 --> 02:25:31.120
compensation to come back from the the county and we're paying for that building and the staff that's there through our ador taxes and I think that there's several other areas similar to that and if we don't want to use them or we can't use them then we shouldn't be

493
02:25:31.120 --> 02:25:47.520
paying for that. I don't think it's been explored myself. >> Well, and and perhaps it hasn't, but those are large numbers. The um Island Pride Cleaning Service, I guess you got a bid from them and they went up on their uh yearly cost for us. Is that

494
02:25:47.520 --> 02:26:02.560
right? >> Correct. Um public works has not increased anything. We cover the village hall, the second and third floor for uh the custodial services. Um recently with

495
02:26:02.560 --> 02:26:18.479
the green turtle hammock uh Peter had requested that they include that as well. So that was the increase on the public works side of it. The other increases uh came from the uh parks and wreck um side of it. So they do a lot

496
02:26:18.479 --> 02:26:33.520
more cleaning of um the community center, the um the parks office and that area. So cleaning that little building at Green Turtle Hammock has

497
02:26:33.520 --> 02:26:58.560
cost what? $583 a month. >> I mean that's it. It it went up $7,000 a year. Was that through a contract negotiation or did >> My we just pay them $7,000? My note says is $6,000 additional for green turtle

498
02:26:58.560 --> 02:27:19.439
hammock. So $500 a month. >> Really? >> Okay. >> I don't know what >> howen >> how >> AJ how often do they come to green turtle? >> And I would have to ask Peter what he

499
02:27:19.439 --> 02:27:35.600
what they requested. >> Asked who? Peter. Come on, Peter. And the the park has their own line item for island for for cleaning services. So >> So this is for the second and third floor. >> That's for second and third floor. The

500
02:27:35.600 --> 02:27:52.640
park has their own line item for cleaning >> and green. >> Second, third floor and green turtle are included in this total. >> And what's the other one you're talking about? >> The parks and recck department. They have um a contract with them separately.

501
02:27:52.640 --> 02:28:06.640
So >> for cleaning the locker rooms. Yes. >> Okay. >> For cleaning the tile, deep cleaning. >> It's it's needed. What's needed there? >> So the so the increase that's the increase that we see in in the general

502
02:28:06.640 --> 02:28:23.280
fund for Island Pride cleaning the increase happened because of the green turtle hammock. >> Don't we have somebody renting that building though? >> No. >> No. >> No. >> Okay. How how often do they clean? Do you know?

503
02:28:23.280 --> 02:28:37.040
>> Yeah. Is it 6,000 a month? >> No. >> No, it's bi-weekly. So, bi-weekly? >> Bi-weekly? >> Yes. Twice a month? >> Twice a month. Okay.

504
02:28:37.040 --> 02:28:57.760
>> 24 into six. >> I can't do that. >> Anything else on that, >> Deb? Um, no. Anna, >> I know

505
02:28:57.760 --> 02:29:14.720
>> that's $2,500 of a a clean. >> 20 250 250 >> 25 I said 2500. I didn't mean 250 a a clean. >> You're on. >> Peter, did you hear that? >> Neil. >> Peter.

506
02:29:14.720 --> 02:29:32.560
>> Did you hear that? >> She said that she'll do it for two. >> Do I hear 180? Do I hear one? A go once. Going. >> Okay. >> I I don't know. AJ, how often do you do just kind of price shop these things and

507
02:29:32.560 --> 02:29:48.160
check this? It's Is it something you >> So, the the the cleaning was done uh we did an RFP. This is they're under I think it's a 5-year agreement and they haven't that increase uh per year. I think it's based off of the

508
02:29:48.160 --> 02:30:03.280
>> on the agreement. >> What a >> So yeah, we do this quite often. >> Didn't we didn't we just approve something like this year since January for island cleaning? >> Yeah, you guys approved the the amendment to add the pool into the >> It was for the pool.

509
02:30:03.280 --> 02:30:18.319
>> Uh not to. Yeah, the the pool was the addition this past year. This current fiscal year. >> All right. So, help me understand something. We've got vehicle repair and maintenance. We've got equipment repair and maintenance. We have building and

510
02:30:18.319 --> 02:30:34.560
facility repair and maintenance. And then we just have general repair and maintenance. What >> What is general repair maintenance? After we've taken care of all of our buildings and all of our vehicles and all of our equipment, what else do we

511
02:30:34.560 --> 02:30:53.840
just generally repair and maintain? >> Excuse me. The I believe the general repair maintenance is us and other uh entities to do uh the maintenance. So it's not our guys actually doing it >> on on what >> like what?

512
02:30:53.840 --> 02:31:09.760
>> Help me understand on what >> I mean we taking care of our >> charging and splitting it up on that on which vendors are falling under that category. We we taking care of our buildings and our equipment and our vehicles

513
02:31:09.760 --> 02:31:27.200
and what else is generally maintained and and repaired. >> That's something I'd have to look at. >> I'm sorry, what? >> He didn't know. >> That's something I'd have to look at. I I I don't know what the line items and what are being invoiced specifically

514
02:31:27.200 --> 02:31:43.359
under general. >> Okay. So, we can ask that question again tomorrow and you'll have an answer. Most of that is for fencing. Specifically fencing. >> Oh, okay. All right. >> Sorry, I had it took me a second to pull. >> That makes sense. Okay. Like where people run through run off the road and

515
02:31:43.359 --> 02:31:58.800
run >> some some uh windy day plumbing for RPZ tests. Um and some welding specifically for the $18,000 projected amount. >> Okay. >> PG tests.

516
02:31:58.800 --> 02:32:15.040
>> Yeah. Right. That makes sense. Okay. It's just there's a lot of different things, so it's hard to sort them to they make sense. >> Yep. Yep. >> Okay. Anything else for AJ?

517
02:32:15.040 --> 02:32:29.680
>> So, let me ask you this. Are we at a decent stopping point right now? We can pick back up on park and recck. Huh? >> You want to? >> Yeah. If we if we finish with parks and recck, that's all of general funds. >> Let's do it. Okay.

518
02:32:29.680 --> 02:32:48.880
>> Get up here, Maria. We have a hunt to go to. >> Maria, you're always you're always on time and on budget, so I don't know what we're going to do. We can't pick on you for anything, >> but we're going to try. >> That's not true. There's always something we can get better at. That's for sure.

519
02:32:48.880 --> 02:33:07.600
>> Um >> I don't know where you want to start, I guess. Um if you have any questions about my budget, I'm here to, you know, answer any of your questions. The main thing is that I think that's changed a little bit or that what we're requesting is um more funding for our special

520
02:33:07.600 --> 02:33:24.800
events. And uh you know, as a parks department, that's our main thing we love to do is offer special events for our community. It's a um service to the community and um we like to continue that and actually offer more programs

521
02:33:24.800 --> 02:33:42.319
and more events. And um we're asking 40,000 more in our special events account and that is to help with our uh Beats on our bay series. Um music events, all our kids events is trunk or

522
02:33:42.319 --> 02:33:59.920
treat, the our springfest um all those fun things that we do um yearly. But we do are asking an extra $20,000 also in that account for our cultural events and we want to um add additional

523
02:33:59.920 --> 02:34:15.520
cultural events here and Emily is here to speak about those cultural events if you have any questions about that. So that's the main I think change in our budget that we're asking for. >> So I had a I asked Ron a question and

524
02:34:15.520 --> 02:34:31.120
and I don't know if he's posed it to you yet. Uh, but do we have a uh do we have a special meter for like our watering and that that doesn't get charged back to the sewer folks?

525
02:34:31.120 --> 02:34:48.240
>> Do we have a sprinkler system meter? >> No. >> Water meter? >> We do not. >> So, does all of the water usage that we do also get build back to the Keargo Waste Treatment District then? Like >> do we know that?

526
02:34:48.240 --> 02:35:04.240
>> We do have >> if we have an irrigation meter. >> Yeah. >> Um >> I I without looking at it I don't >> I'm sure >> obviously you know here in the park we probably have >> five five to six different meters

527
02:35:04.240 --> 02:35:20.080
throughout the park for different areas for irrigation. in the pool that's on one meter. What >> and you know throughout the park we have several different meters but are I guess your question is are we being charged? >> All right. So in my house I have an irrigation meter and I have a regular water meter.

528
02:35:20.080 --> 02:35:34.560
>> So every time I flush the toilet I got to give money to Karago. >> I see. >> But but when I sprinkle uh my yard my plants got >> I don't have to pay to Kargo waste treatment district because that's a

529
02:35:34.560 --> 02:35:52.000
completely separate meter. Do we have something like that to where they don't charge us for every gallon of water that we use in this park? >> It's a good question. Um >> I can answer that for you if you'd like. >> Okay. >> Okay.

530
02:35:52.000 --> 02:36:08.399
So yes, the park and all of our facilities have um have those meters uh the irrigation meters and the irrigation meters uh are not they do not have any just as yours does. It does not

531
02:36:08.399 --> 02:36:24.960
charge rod does not charge for those meters uh just the general use meters. So when we had uh when we had the leakage at the pool uh and we were metering that that's on a completely separate meter. We're not

532
02:36:24.960 --> 02:36:39.600
giving money to the Keargo waste treatment district on that on that particular meter as well. Right. >> Correct. Yeah. And that that meter is on the same irrigation meter as the soccer field. >> Okay. Um the the great loan has its own

533
02:36:39.600 --> 02:36:56.960
and they don't charge that money goes to Marada completely. What Keargo charges us is on our own flow meter at the end of our waste. So it it even if another home is irrigating their lawn, Keargo is not receiving that money. Technically

534
02:36:56.960 --> 02:37:13.120
Alamra is receiving that money. We only pay Kargo to treat what we actually pump to them. Well, >> the customer >> The customer pays what comes out of the water. >> The customer pays. Yeah. >> Yeah. The customer pays what comes out of the water pipe,

535
02:37:13.120 --> 02:37:36.319
>> right? >> Correct. >> So, you want um you want money for special events? >> Yes, ma'am. But you you're you're not adding special events. You just need more money to run the ones that you've got.

536
02:37:36.319 --> 02:37:52.640
>> We do want to add more. We do want to add more cultural events. And I have a list of the events, but again, Emily's here if she if you want more information about what she has vision for the cultural side of things. and we just

537
02:37:52.640 --> 02:38:09.120
went through this where we increased what events pay to put anything on here. So, we've kind of already done that increase. I'm just thinking in terms of anything that might cost for whatever you want to put on if we could recover that. Yeah,

538
02:38:09.120 --> 02:38:24.880
we're looking at um I think on for the events that we park puts on now, we're looking at about a 15 to 20,000 increase and um for the events as in sound and and bands to pay for the sound

539
02:38:24.880 --> 02:38:39.920
and bands for Beats on the Bay and then also just the general cost of throwing events. It it costs money to put on our trunk or treat event, all the um you know, all the the supplies that go to putting it on.

540
02:38:39.920 --> 02:38:59.120
Police, fire, that's all kind of included. >> Uh I want to jump back to utilities. >> Um >> I would like to reduce that. >> We've got reimbursement to the school district on utilities. >> Yes. >> And that didn't go down. And I was under

541
02:38:59.120 --> 02:39:16.240
the assumption that because of the agreement that we made on the park and the improvements that's going to be made, the fact that we're not going to be watering that field for a very long time and then once the turf goes in, we're not going to be watering. Why wouldn't we adjust that number down?

542
02:39:16.240 --> 02:39:31.120
>> You're absolutely right. We just don't know what that number is. So, we left it in as the same number that it's been in the past and because we don't know what that number looks like. We were told is going to be around $6,000. >> Okay. >> So, we could if you want we could

543
02:39:31.120 --> 02:39:48.080
decrease that. >> Okay. How much is it going to be, Vice May? >> I don't think anybody knows at this point, but we haven't included in you have to include the supplies and the cleaning stuff and the field does have to be watered is my understanding and it has to be sanitized. So, I think the

544
02:39:48.080 --> 02:40:03.439
$6,000 wasn't inaccurate. I even questioned Mr. feared out a marathon about it, but he didn't didn't really answer the question. So, I think it's an unknown cause. >> So, you think it's safe to leave the number in where you've got it at this point? >> Yes, we thought that was a safe thing to do.

545
02:40:03.439 --> 02:40:19.120
>> Can we keep a close track on that this coming year? And >> I think we should >> and and really be able to justify it at the end. >> We'll do that >> of the year or the beginning of next year when we go through this exercise again. >> What what I've seen in the past is because it was in the budget, it gets

546
02:40:19.120 --> 02:40:34.399
spent. That's what I don't want to happen. That's why I want us to keep track of this because I really want to know what that real number is because if we need to go back >> and and have a discussion with the school board over that >> I think I certainly think they're

547
02:40:34.399 --> 02:40:57.680
willing to do that but I think we need to be able to quantify that. >> We'll keep the track of it. >> Okay. Anything else for Maria? >> Going once. >> Not for Maria. >> Go. Yes. >> No. I was gonna wanted Emily to talk about Emily. You want to come on up and

548
02:40:57.680 --> 02:41:13.600
talk about >> Come on, Emily. Let's put you on the hook. All the fun things you want to do. >> You've been so patient to take your daily abuse. >> I am. Okay. Yeah. So, Maria was just clarifying that the additional money for special events is partially increased costs for the current events. Bands

549
02:41:13.600 --> 02:41:28.880
charge more, things cost more. It is also the fun part that I get to talk to you about today. Um hopefully a few more events for the community in reviving potentially some programs that parks and wreck has done in the past that are

550
02:41:28.880 --> 02:41:45.120
beloved that as I've gone around over the course of the year and asked people what they would like to see. They say, "Oh, I really miss this thing or that thing." Um so some ideas that we are exploring putting on the calendar for this year should you approve the budget.

551
02:41:45.120 --> 02:42:03.520
um would be outdoor movies appealing to kids, families as well as adults. Um bringing an international children's film festival screening here. This is surprisingly inexpensive and is a really great um program that offers kids an

552
02:42:03.520 --> 02:42:19.200
opportunity to come and over the course of an hour see a bunch of those, you know, remember those like Pixar animations, the cute little short films that they had at the beginning of the movies, like a collection of that kind of thing. um made by directors from all over the world. So come in and do a fun event

553
02:42:19.200 --> 02:42:34.800
around that. We'd also like to add an Earth Day event including a recycled instrument making class and then uh kids getting to play those recycled instruments as an orchestra um for Earth

554
02:42:34.800 --> 02:42:51.760
Day. So, just a handful of fun community events, nothing that is in itself particularly expensive, um, but things that would overall increase the programming and utilization of the amphitheater and the park. >> Is there any special events or things that you're looking into in the arts

555
02:42:51.760 --> 02:43:09.520
district as well and working with them because I know there have been several >> thoughts about what's going on there. Yeah, they are really um reinvigorated with their new executive director and it's great to see. I don't want to speak

556
02:43:09.520 --> 02:43:25.280
for her. She has her runs that nonprofit. Um but I can share that she is hoping to put on a mural festival in that district this year. Um and has applied for several grants to do that from

557
02:43:25.280 --> 02:43:40.560
>> a mural festival. >> A mural festival. >> Oh. Has she talked to the planning director over that to see that? >> She has not >> has not. She thinks she's >> That's pretty scary. >> Waiting to see if she gets some grant money. So, she's applied for a grant on

558
02:43:40.560 --> 02:43:58.080
that and if she brings it forward, then we'll see what we can do to support her. Um, but yeah, so I I'm looking forward to seeing more in that area. >> I wasn't laughing at you about Earth Day. It it just reminded me if if if anybody in this town remembers back in

559
02:43:58.080 --> 02:44:16.160
the day when uh Holiday is held their Earth Day, they always had a a uh they always had a sand castle, sand sculpture huge event uh for Earth Day. And that's actually how the beach at

560
02:44:16.160 --> 02:44:33.600
Holiday got built is because they would bring in 20 loads of sand every year and it was all under the guise of doing great for Earth Day but the beach got bigger by 20 loads of sand every year. So that's >> and the Chica would bring in diesel trucks to dump it and the helicopter to

561
02:44:33.600 --> 02:44:50.080
take the picture of the Earth spelled up >> and it was such a >> with no the environment. >> Yeah. But anyway, >> can I ask Can I ask Emily a question? Can we talk about the pool, the wall at the pool, the elephant in the room that

562
02:44:50.080 --> 02:45:07.920
everybody's been calling me about that? >> Tell Yeah, of course. >> About the bids that went out paying artists that people are calling and wanting to know why we would do that instead of using our local talent to do it for free. I'm told one bid was

563
02:45:07.920 --> 02:45:24.399
20,000, one was 40. >> What happened with that? >> It's the first I've heard of that. I'm glad that everybody talks to you cuz nobody >> Thank you for bringing that to me. I hadn't heard that. So, let me tell you what the villages RFP says. >> So, the village put out a request for

564
02:45:24.399 --> 02:45:41.040
proposals for artists to submit um proposals for a history and records wall at the pool. The proposal has sort of there are two phases of this RFP. So a call to artists is a little

565
02:45:41.040 --> 02:45:58.240
bit different than a um you know request for cleaning services as an example but you know some other kind of professional service. So we ran this in a in a manner where there are two gates. So first um the RFP is closed. So I think I'm

566
02:45:58.240 --> 02:46:13.120
allowed to say that we received applicants >> 33. Yes, >> we received applicants. Yes, >> we received applicants. We received applicants. So, this is very exciting. And of those applicants, um the task

567
02:46:13.120 --> 02:46:28.880
force will evaluate them and we'll pick up to three of the applicants to pay those applicants $400 each to develop a detailed proposal. The reason we're paying them to develop a detailed

568
02:46:28.880 --> 02:46:43.920
proposal is that part of what we want out there is for there to be sort of a history of the pool. And so while we're providing them with some information, they're probably also going to have to do some research. Um they're going to have to spend a lot of time figuring out

569
02:46:43.920 --> 02:47:00.399
what materials we specifically want. And it's fairly standard in the art world to do that kind of very small honorarium. And then the detailed proposals that we'll get from those three, the task force then will evaluate and those proposals will be

570
02:47:00.399 --> 02:47:17.920
very thorough. They'll have a full budget. What kinds of materials are you buying? Um, you know, what are you budgeting for installation and construction and that kind of thing? And the task force will evaluate those. And if budget is allocated, then uh we would

571
02:47:17.920 --> 02:47:33.520
proceed with one of those proposals. If no budget is allocated, we would not. The um >> $20,000 was our guesstimate in the RFP for what we are expecting those final

572
02:47:33.520 --> 02:47:49.120
proposals to come in. You know, like up to $20,000 is what you could propose as an artist. >> What were the complaints that you were receiving, Sharon? >> Why would we spend money when we have local artists here who' probably do it for free? Well, couldn't they have put in

573
02:47:49.120 --> 02:48:04.479
>> Couldn't they have put it in as their bid and they do it? >> I have not a clue. All I know is it's been sort of problems with it. That's >> It sounds like if there was an RFP, they could have come in and they could have estimated it and said, "I'll do it for

574
02:48:04.479 --> 02:48:22.319
free." Whatever. I don't know. Am I Are we getting into areas that we shouldn't because of a >> I mean, I think we're okay. we're just kind of talking generally obviously when when the analysis comes forward um uh you know whe whether it's you know the

575
02:48:22.319 --> 02:48:37.520
selection process we'll we'll have to deal with obviously what the proposals are and analyze it based upon the proposal. So um I'd say part of the reason I was I wasn't consulted in terms of the cost but I would assume that part of the reason is also there's an expense to install it like even if somebody

576
02:48:37.520 --> 02:48:52.640
wants to donate it there would be a cost to install it. So like if not I I you wouldn't want me drawing anything. So I would not be submitting mine wouldn't even be worth being free but say I submitted something >> stickman it

577
02:48:52.640 --> 02:49:08.399
>> it would still be a cost to to install it. So there would have to be you know some cost associated um that way the village could evaluate the cost to to install as well. So, um I don't think there there I don't think there would be a prohibition on somebody saying like I would just I would donate my time and my

578
02:49:08.399 --> 02:49:25.200
efforts to see my you know artwork on the wall for the for the village. I don't I don't think that there's any prohibition against that or there was not >> but it wouldn't have gone through the RFP. >> Yeah. >> Couldn't they have done that? >> Exactly. Yes. So you could submit

579
02:49:25.200 --> 02:49:41.279
through the RFP and you could zero out the cost for the artwork and then >> you know if you wanted to cover the installation >> their RFP would come in with a a very low figure. >> Yeah. >> And then they would it would be analyzed by the uh by the um yeah >> by the committee

580
02:49:41.279 --> 02:50:02.479
>> the same way. >> Do you want to weigh in or no? >> Anything else? >> Thank you very much. >> Anything else? I think Maria and I remember all of the problems we had building the pool so we can help that out.

581
02:50:02.479 --> 02:50:17.840
>> Is there anything else for Maria? >> Is there anything else we need to cover for tonight? Is there a motion to adjurnn? >> Did you want to reopen public comment? >> Do we want We should open it up to public comment. >> I don't have anyone signed up for you.

582
02:50:17.840 --> 02:50:34.160
>> Is there someone at the beginning? Is there anyone on the uh on on the >> Zoom? >> Um we do have someone viewing on Zoom, but their hand is not up. So we we do not have anyone, but I just want to make sure that you >> we will give them one more chance to

583
02:50:34.160 --> 02:50:46.200
raise their hand if they want anything to say tonight. >> Otherwise, meeting is adjourned. Thank y'all so much.