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Video-1: youtube.com/watch?v=joNvYgW0ch4

Part: 1

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All right, welcome everybody. Welcome to our August 5th budget workshop. We're all glad you're all here and if crow the room is crowded, so >> Marne, will you please uh do a roll call?

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>> Council member Steve Freriedman >> here. >> Council member Deb Gillis >> here. Council member Anna Richards >> here, Vice Mayor Sharon Mahoney >> here, and Mayor Don Horton. >> I'm here. Uh, let's see. Frank Derler, will you lead us in the pledge, please? >> Well, as long as you understand that if you really read the pledge of

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allegiance, there is no comma after the word nation. >> We like that. No comma. >> So, place your hand after your heart. Repeat after me. I pledge algiance to the flag of the United States of America and to the republic for which it stands.

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One nation under God, indivisible, with liberty and justice for all. >> Thank you. Thank you very much. >> You just have to have enough breath to do that. >> I know that. That's okay. All right. >> They taught it to us in phrases and that's the phrase. so that we can get

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out of here by 9:00 tonight. Let's uh let's see. We'll do like we did last yesterday and I think we'll open it up to public comment first and then we'll go through staff, council, manager, attorney communications through

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the workshop and then we'll close it. so that if there's any questions about the budget uh that we talked about today or yesterday, then we'll close it with another uh public comment. So, Marne, is there anybody signed up to talk to us?

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>> Yes, Mr. Dera would like to speak to us. >> Welcome, Frank. I am here representing a committee of the village, the land acquisition advisory committee. Now, Greg Dolly is the chairman of that committee, but Greg is teaching Bible school right now because that's the kind

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of guy that Greg is. So, I'm here representing Greg. And basically, I am not here to ask for money for land acquisition because I realize that would be beating my head against the wall. Uh, but [clears throat] the land acquisition advisory committee, you should know,

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does a really good job. Uh this is an organization that has put together a a list of uh acquisition priority list of lands in the village that are there for the ability to keep the property as in

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the most cases uh a high value gumbo limbo forest and the kind of thing that we need to have and want to have in the village. The problem is that the committee, well, what the committee does is to send out letters annually every year to owners of these properties that

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are on our priority list, our land acquisition priority list, and ask them if they would be interested in selling and or donating. And uh when we go through that, if we get a response, it would be very very valuable to have an

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appraisal on that property. And we need just a little bit of money to get appraisals on the properties that we may be negotiating to acquire. And as I say, it's not necessarily that we would be using village funds for this

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acquisition. We may be getting funds from the community. We may be getting funds from the state, even federal governments. And there may be other ways to get funds to acquire or to ask that these lands be donated. And in many cases, people want to donate property

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that they don't see they can otherwise use, and it becomes a part of the village's treasure, a part of what the village has to offer to the people of the community. And so, we need a little bit of money. Now, I've been told to ask for maybe $25,000,

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but I will let slip that an appraisal is about $5,000. Okay? So just a little bit of money for the land acquisition advisory committee to operate and that's my whole reason for being here today is to tell you that this is a good group

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that has done a lot of good work and by the way your Peter Fresza staff member Peter Fresa is a really really strong leader of this group and he does a great job. So, um, a small amount of money for the operation of the land acquisition

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advisory committee is what I'm asking for. Thank you. >> Thank you very much, Frank. Frank, since this is a workshop, uh we we kind of have a a little bit more of an open dialogue, I think, and and uh so my question to you is since you have a

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realtor that is, you mentioned is on your committee, why couldn't you just do a uh like a broker's opinion rather than getting a full-fledged uh a full-fledged appraisal? >> I'm not the expert. the experts sitting

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in the back of the room. But I believe what you'll find is that if we go to the state, the state wants to have a fullblown appraisal. >> But but at least it would give you an idea if it might be possible or not. If you reached out and got a broker's

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opinion first and then if it seemed like something y'all are still interested in, maybe you could then move to the next level of getting an appraisal. >> Yes, sir. >> Okay. >> Absolutely. >> Deb, you had something? Yeah, I sit as a lison on for that. They they actually

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talk about that all the time and say, "Well, is this even worth chasing?" Uh, whatever. Uh, and at some point, um, I'm not sure in recent months that we've even tried to get an appraisal on any particular property,

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>> but the fact that >> they had a little bit of money last year to work with if that came available, >> right? >> They're just asking for a little bit more to have in the coffers if that right property comes along and to help speed up the process because we all know

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that properties disappear quickly. Okay. Yep. Awesome. All right. All right. Thank you, Frank. Marne, is there anyone else signed up? >> There is not. Let me double check Zoom again. >> Any hands up on TV land? >> Nope. We are all set.

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>> All right. We'll do one more shot. Is there any more public comment? All right, then. Public comment's closed. Uh why don't we pick up where we left off yesterday and we'll start on tab four. Uh and we'll put Sheila in the hot seat.

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How's that? >> Welcome, Sheila. >> Good afternoon. I was almost said good morning. Um, so once again, we're in our our special fund categories, which means that basically these funds and the building fund does not receive any

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revenue from property taxes nor the general fund. The building fund funds itself um through uh issuance and permits. Uh, a couple things changed last year, as they do almost every year at the state level. If you look into the

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budget on the revenue side, we are no longer allowed to to charge for any type of uh contractor registr registration fees. So, that's why we dropped that down to zero. Um, when we move down to salaries and wages, that's a fully

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funded deputy building official. Last year the uh the position was there it just wasn't fully funded. So that's the difference. Um professional services stayed the same. Those may change depending on whether we have a deputy

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building official or not. If we do those professional services to the um governmental support team um could go down but it'll be a wash. Um, [clears throat] under dues and subscription, the big

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difference there was for 4Runner, we entered into a three-year contract to save some money. Training went up by $1,500. That was for new code books because the code will change January 1st, 2027. >> Yep.

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>> And the other thing was the under capital outlay would be a vehicle for the deputy building official. The vehicle we had, the truck that we had, um, we transferred over to public works because they had a an accident that total the vehicle and they were in need.

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We weren't using it very often. So, we transferred that over to public works. And that's pretty much the brunt of it all. >> And that's for a pickup truck. >> Uh, yeah, that's a small pickup truck. We don't need a big pickup truck. Just like a a Ranger size uh pickup truck.

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One of those little Chinese ones like waist. >> No, no, no. Not quite that bad. We're gonna give them a little bit of a a little bit of leg room. >> Gotcha. >> Gotcha. Yeah. Right. I get it. Okay, >> that's it. Any questions?

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>> Are there any questions to Sheila? All right. Very good. Thank you, Sheila. >> Thank you. Moving on to Solid Waste. >> I believe AJ's on Zoom. >> Yes, I'm here. Can you guys hear me?

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>> Yep. >> Yep. >> All right, perfect. Um, so this is our solid waste fund. Um the changes from last year to this year is was the increase in the non-Apple app that increased it to $550

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uh annual fee per household from the 510. And uh outside of that, there's no real major changes or anything. Deb, any questions? >> And the the the $40 increase was needed

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because of the contracts, >> correct? Yeah, that's to to help uh pay for our portions of it um that are that we collected through the nonavalum for the residents and at the direct cost and

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into the uh for island disposal. AJ, are there any offset costs that are coming out of the general fund? >> There is an offset cost. Yes. >> So, we can't really say it's all non fully funded. Yeah.

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>> Right. So, we can't really say it's all nonadvel, right? >> Correct. >> Okay. So, we need >> we increased it the maximum to the 550 because that's what we're allowed to do. Next year we'll have to go through a process to raise the ceiling.

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>> So currently it looks like we're we're going to try to transfer about $257,000 to make it balance. Have we had we done the numbers to see how that would come out when we finally

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end up where the solid waste assessment the nonadvelor solid waste assessment is actually paying for the service without having to help fund it through the >> it's a little over $600 a month I believe. Um I'm going to work with our

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consultant that does our um assessment roles for us. Um, and what they'll do is they'll find us the maximum um, for next year when we run the assessments. Um, we've also included um, mailing fees with that because when we do when we

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increase the maximum, we have to mail it out to every single resident that's affected by it. >> I think it's in anticipation of what may or may not happen down the line with this uh, with this tax issue. That's a fund that all of our funds that are

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non-analorm should be self- sustaining. >> Exactly. >> To some degree. >> So that's what we're working on. >> Okay. >> Yep. >> All right. >> Don, what do you remember what the figures were that you found? Um I know you >> presented something at a couple meetings

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ago of how much Miami date was for. >> Yeah, I did. You know what? I don't I brought those with me, but they're >> but it was considerably higher than this. Right. Right. Double double what we what our assessment is. Yeah. And and the service is

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>> uh less than half of what we have as far as recycle uh bulk and uh uh regular trash pickup. Yeah. In fact, you they don't pick up your tree stuff there. You got to take it to them and that can only

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be on Saturday. >> Yeah. So, >> yeah. >> I'm sorry. What? Oh, okay. Yep. >> Thank you. >> Yep. All right. >> Anything else for AJ on this? Anything

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for Hattie on this? No. Uh AJ, do you anticipate an increase in our uh from our solid waste company? >> Yes. Um it was it's it goes up every year with DPI and it's a 3.4% 4%

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increase on the rate uh for collection and hauling and disposal was a 5% increase. That'll be coming to you guys in the August meeting. >> Is that is that calculated into here that we know that that's going to happen?

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>> Yes, you've already got budgeted in. Okay. >> Okay. All right. Very good. Anything else on that? All right. Let's move on to tab six. That's me as well. Um, so these are our transportation

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funded projects. If you do notice, we do uh we did get a $10,000 increase as we talked about earlier this year uh from FDOT for the maintenance of the redways. Um and then we also have

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a couple other projects in there. Uh we have freebie, the road elevations, um our public transit enhancement, and then the uh I believe that's it for it.

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But if you have any questions. >> Um, so you're keeping an eye on this DOT uh money that that we get from them and and and are you having a have you got it on your calendar to have

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a a discussion with them every year if they go up or if they can go up on th those revenues? Is that kind of on your calendar from now on? >> Um, yeah, we can make that happen. Yeah. to to put in a request for an increase each year.

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>> All right. All right. Anything on that for AJ or Haddie? >> Just the the the ride share uh talked to Haddie about this. It shows 665. It's not reflecting the the grant that we're anticipating. Right.

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>> Grants at the top. That is the maximum amount not including the revenue um that is potentially going to come in for ride share and advertising. >> And where is that offset >> at the top?

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>> The 276 665. >> Yeah. FOT transit development grant >> under revenue. >> Thank you. >> Yep. >> Anything else? >> Uh yeah. >> Okay. >> Um only because I don't know much about it. uh the transfer from the general

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fund for the halfsent sales tax that is restricted right you were >> so if you look at the revenue and expense um it's a transfer in from general fund for the 1.4 before to balance the fund out, but it's also

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covering the expense for the road >> [clears throat] >> um public works public works roadway allocation. So, it's it's going back to cover 65% of expenses of public works for um any roadway maintenance.

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>> So, it's coming into this fund, but it's also going out of this fund to pay for public works. Well, I would hope that's why we transfer it in is so we could pay something out. >> Sorry. But it's I'm saying it's coming out of the general fund, but it's also

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crediting back to the general fund. >> Public works is in the general. >> Yeah, because because public works is in the general fund. So that line down below for public works roadway allocation, that's going back to the general fund >> because the the difference I see is rounding 300,000. That's the that's the

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remaining portion of the transportation fund >> and that would stay in this fund. >> Okay. >> To cover the rest of the expense >> and the public works roadway allocation is the the actual maintenance of the road. Is that >> it's anything involved with that? Yes.

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>> Okay. Do we have any major road work projects scheduled for the coming year? >> Not that I believe. >> Okay. >> For SDOT or for us? >> For us. for us. >> For us, >> we really don't have any control over

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what FDOT does. So, just for us, we're going over our I think. >> Yeah. Okay. >> All right. Anything else? We'll move on to tab seven, >> which we did yesterday. >> Oh, we did seven and eight.

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>> We'll move on to tab nine for capital projects fund. >> Oh, the good one. And we can start with uh Peter Fresa on that. He's the first >> Peter. >> Peter. >> He's coming.

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>> I didn't get Well, good afternoon, council. Do you want me to go over all these in detail or do you have any questions? I can go through some of these projects. I do manage some I do not but um be happy to do what you like. I could go through the

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ones that I manage. You can ask questions. How would you like to handle that >> council? I like detail. >> Okay. >> You want detail? >> Okay. >> I would like some detail, too, but I'd

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also like to help understand where the money's coming from. I know it's here, but you know, off the top of your head, it's easier. Yeah. what's granted, what's not granted. >> So, I I'm not going to go exactly in order then >> because it's not exactly in order for my

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projects, but it mostly is. Um, so I can start with in blue there, canal restoration project number 145, >> right? >> Is that is that okay? Starting there. >> Yes.

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>> Okay. So, we do have a request of that should be 2.6. 615 million. Correct. Okay. So, that is uh a canal restoration project. It's a back fill organic removal and back filling project which

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is slated to start this fall. Um that is a fully funded uh project through a Florida Key Stewardship Act grant um that we do have uh and just waiting for uh reimbursement. So we have an agenda

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item uh the coming August 20th uh council meeting for procurement of a contractor to complete that job. So we are ready to conduct that project with grant funding. Any questions on that project?

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No. Okay. Okay. So we can move on to canal. Let's see what would be next. 148. Yes. Canal 148. So that would be the next that's the next canal restoration project that is in

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line. Uh that would be uh absolutely Florida Key Stewardship Act grant funded. We would not be um conducting this project any other way. We are nearly done with the design of this project. We do have there should be $250,000. Correct. Yes. in that project for this

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coming fiscal year. That is to complete the uh remaining design and permitting, contractor procurement and potential contractor uh or potential construction. And that would be uh grant funded.

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Any questions on that? >> And that's coming out of the stewardship act that does the top. >> Yes, that would be stewardship grant funding. And if we if we don't have I know uh it looks like we're going to have 20 million sorry $2.5 million again

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next year for stewardship act fun money. If all of that goes towards wastewater I can transfer funds from one of the current grants that I have to conduct this $250,000 no problem. So I would just have to transfer money. It's a

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simple amendment. The state is very agreeable. It's easy to do. Um, I was hoping to apply for a new grant, but if in fact, you know, North Plantation Key, pump station needs all of that funding, no problem. You know, I support that as well. Then I will just look to transfer funds and not apply for a new grant this

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coming year. >> What was your grant that you wanted to apply for? >> I would have applied for full funding for construction of this canal number 148 project, which is a backfill as well. They're highly successful.

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um results are extremely um positive for the ecological benefits of a backfill. So that would be what I would have applied for. >> Okay. So you're applying you would have applied through the stewardship act. >> Yes. >> Okay. But what's here you've already

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allocated. >> Yes. That's what I just I just explained. I could transfer funds. He would transfer. >> I could easily transfer funds to cover that. >> Only only. You're talking about just the one project, not the the big one. >> Just the one. >> Okay. Sorry. >> Yes.

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Okay. Okay. I can move on from that. So, next should be canal number Oh, no. I see we have Seotes Breakwater. Thank you. So, the Seat Beach breakwater project is a project that I've been discussing for um over

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about a year now with you all. You should be pretty familiar with what we're doing there. Really interesting shoreline stabilization habitat creation project. Looking to build some beach there at Sea Oats, highly eroded beach. Uh we are looking to install what's called wave attenuating devices or

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breakwater devices just offshore of Seotes Beach uh to help build build the beach back and provide new habitat. So we are done. We're completing a we finished the feasibility study. We are finishing a conceptual design right now.

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Uh we have a proposal in from REZ consulting, our consultants we've been working with uh to complete the environmental environmental permitting which will be a very detailed environmental permitting. No project like this has ever been done in Monroe County installing wave

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attenuation devices like this in the water in what's called outstanding Florida water. It's never been done. Um so this would be first. It's unique in that we have such a highly eroded beach in such an ecologically important area. All of our um pre-coordination meetings

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with the permitting agencies look real positive. I we can get this project done. We applied for a state appropriation grant for this project uh this fiscal year and were awarded $300,000 grant. So, this would be a fully funded project. We look to um

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[sighs] maybe complete the environmental pering permitting this coming year. It's going to take at least a year, but we have adequate funds to do that through the state appropriation. Now, Have you looked over any federal funding on something like this too? >> We did. We applied for federal funding

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as well >> and >> we have not heard back. So we have an appropriation request in from the federal side as well through Jimenez support. We have just it's not we have not heard word back yet. Um for that was for the permitting for construction. We

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will be seeking every avenue for for grants because we're looking at a project going to be in the three to four probably three to four million range potentially even a little higher but that's what we're looking at now. Our engineers estimate is somewhere in the

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three to four million range and we will be seeking all grant opportunities for that project. So, Senator Senator Scott's uh uh staff is coming down through Alamrada, I think in about two weeks,

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and we've already gotten the attention of uh Congressman uh Jimenez. Uh and he was excited about the canal restoration and we did, if you remember, talk about that beach restoration, too.

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>> So, I think we need to push that pretty hard with both of them. >> We'd love to. That's a great great idea and great point. Maybe we can even get our lobbyist involved if we needed to. But if you have a good contact there, let's do it. >> Well, well, we'll see if Ron can get

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with them, you know, next uh in the next couple weeks when they're down. >> Okay, that'd be great. >> Pete, um >> yes, >> did we have to front any money for that initial feasibility study? Is that reflected if we didn't reimburse yet or where are we at?

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>> So, good good question. We did front it >> and that will be part of the reimbursement request for this grant. >> Yes, it's about $50,000. Okay. >> Thanks. Yeah. No, good question. Thank

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you. All right. Any other questions on Seotes Beach? Okay. So, I believe canal 119 was the next project. So canal restoration project 119 would be our next canal

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restoration project. What we've been doing and what the state really requires us to do each year and we're kind of we start a new project every year. So usually we start a project we're either in design and permitting contractor procurement or construction. So this would be the next canal restoration

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project in line. We would start the design and permitting for canal number 119. That's North Plantation Key. Uh again it would be a back filling project. So, we're requesting $80,300 for the design and permitting.

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>> And there's no funding for that. That's >> it. It not initially. We could include that as a reimbursement request after we get a grant. We do not have currently have a grant for this project because we can't get a grant without offering like

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a design. You just can't do it. Say, "Ah, here's my project." But once you have a design, it's kind of shovel ready, then you apply for the grant. So we always pay for these upfront in the capital project fund, the design and permitting. Once we're done with that, we can submit that those expenses for

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reimbursement later on >> and we've gotten funding in the past for this. So it's likelihood of getting funding is pretty good. >> Absolutely. as long as, you know, we continue to get stewardship grants or the FQUIP, Florida Keys Water Quality Improvement Program grants can fund this

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as well. I think that um Wastewater may be utilizing most of those funds um next year, too. But this project, we'd be looking at two years from now for construction. >> So hopefully >> So currently the money is coming out of

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local uh discretionary sales tax, >> correct? >> Yes. What's next? >> Okay. >> Yeah. So, I think that wraps up canal projects, correct? >> Yeah. >> Okay. So,

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>> Peter, do you want to go over the art in public places? That's right there. >> Yes. Is that next? >> Yeah, I can have Emily can come up and explain that. Sure. Yes, it is there. All right. Thanks. >> No problem.

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>> Where's that at? >> Where is that? >> Second one from after canal station. Same >> just below. >> Yeah. >> Oh, it's in that same group. The second one down >> village manager. >> Yep. See $11,000, right?

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>> Correct. >> Um so the Florida Keys has a sculpture trail. I know you all know this, but just in case, um, the sculpture trail, we have several sculptures on that trail that are in Isa Marada.

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Each year, the Florida Keys Council of the Arts that organizes the trail comes to us and offers us a sculpture. Uh, they receive those sculptures as a kind donation from a donor. He pays for the

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sculptures themselves and their transport down to the keys. The part that the recipient of the sculpture pays for is the sculptures installation um into whatever location you end up putting it in. We certainly don't have

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to take a sculpture, but if we want to, um, because of our excellent relationship with the Florida Keys Council for the Arts, they generally offer us our pick of the available sculptures, um, because they are wonderful. And so, if we choose to take

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a sculpture that they are offering this year, we would need money to install it. >> Who gets to choose the sculpture? Ron picked last year >> and he made a very good choice. >> It wasn't those three that are down there. [laughter] >> No, Ron did not pick those.

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>> Oh, the rusty one at this the sponge with the rain stick that's about conservation and sort of water flowing through. >> Yeah. >> And you're anticipating it's going to cost $11,000 to install >> something up to Yeah. So, it depends on

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the sculpture of course. Um, it depends on where we would put it, the, you know, material of the sculpture, what it's in, but we would have to do sort of an engineering study, figure out how to install it to not blow over when it's windy and that kind of thing. Um, so it

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could cost, you know, $10,000 would be pretty average for installing something large. >> Where would this be installed? >> TBD. We would find out when we get there. I just don't want to >> I say no. No. Okay. >> I say no,

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>> vice mayor. >> Well, it's and again because of what transpired today, I'm not against art, which I'm I guess you were led to believe. It's money that bothers me. And I I would think we have a lot of people in this town and there's a lot of

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people. Have you ever thought of getting somebody to sponsor it if you're going to do this kind of stuff? I mean, we keep going to our taxpayers over and over again, and I I don't even know what the sculptures look like, but that's a lot of money for >> Well, the ones >> a sponge or whatever it was last year.

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>> Well, the ones that we all know are the three down in >> the ones that should be lobster traps. >> Yes. >> Yeah. >> Sorry. >> You don't know to apologize. You're entitled to your You didn't put them there. >> They're looking They're looking for artificial reasons. >> You didn't install those. >> No.

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>> No. And also, I love when people react to art, whether it's positive or negative or confused or whatever. I mean, it's good. [laughter] >> So, my answer is no. >> I agree. Anna,

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>> I I would love to skip an $11,000 piece art for one year and just say, you know, let's just >> I'll come back to you next year and we'll see if there's something you're excited about or if you want to provide budget for me to run a call to artists

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to hide to get a local artist to to do a sculpture to add to the >> find somebody that would love to donate their piece of art >> and then I'll ask you for $11,000. to install that. >> Well, [laughter] yeah. >> Couldn't we also if if we are offered a piece of sculpture and we can discuss it

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at that point to see what that installation's going to be and >> and then we could also ask the public for any donations or maybe Roger could help with install or something [clears throat] like that. >> I'd like to see a goldplated Willies out there somewhere in the middle of the highway milestone

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>> because I like the idea and I and I like this program. I I just think that just kind of throwing out, you know, an average of what an install is is a little bit shocking. It would almost seem to be like, "Hey, we've got this piece of art. Here it is. We can kind of get excited about it. Yeah, let's put it there." How much is that going to cost?

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>> That sounds good. I'll come to you when we get the uh official request for this year's sculptures. You should expect it next meeting. >> That's great, Emily. Thank you. >> What else we got, guys? Let's move on down the line.

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>> Okay. >> Um Peter has some more that are further down the list. >> Peter, you Why don't we just wipe all of yours out? Then we'll put Vince on. >> That sounds great. >> Okay, we can move on toward to um our conservation properties. We've got a

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number of those on the list. Okay, hold on. >> Tell us where you're going. Well, >> howdy, why don't you? >> Tab nine, page two. >> Tab nine, page two. We're on that page, but there's lots of things on that page. >> Oh, yeah, there is. >> You want the Bobcat? Is that what we're

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>> Well, um, he's got the green turtle hammock. >> Turtle hammock. Let's go there. >> That's a good place to start. >> Yeah. Green turtle lens. Yes. So, okay. Green turtle. As you know, we've been completing recreational amenities at the Green Turtle the past two years. It's

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been going great. Wonderful property. Have some great results there. We are proposing uh it was $87,000 in this upcoming budget for continued uh completion of of some amenities there. We are requesting

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exterior painting of the Russell Cottage which is sorely needed. We have a beautiful cottage now inside. Uh it's now an environmental resource center. It's wonderful. Thanks Emily and Alyssa for all the work that's been done there. And um we're doing some window repair as

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you know, but the outside really needs a paint job. So we're requesting that. We're also requesting some improved signage. We have a wonderful park that is is lacking very much so in signage that along the road. And thenformational signage we're looking for at the pavilion. And then also along the

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waterfront, uh we have an excellent access point for for paddlers. Now, we're looking to um create some signs for the paddlers explaining all the the wonderful waterways, paddling trails, and the the bounty and beauty of Florida Bay and the National Marine Sanctuary and the National Park right there

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because it's just perfect spot for it. We'd like to put in some bike racks and then we're potentially going to complete a conceptual dot design for a new classroom building. So, the request is $87,000 >> and that money, it says that it's coming

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out of partial grant funding. >> It says partially funded. >> It's um $29,424 is FD grant funding and then the remaining portion would be um we would utilize park impact fees. So, it wouldn't touch the discretionary sales

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tax at all. >> Do we So, we have the remaining amount in our park impact fees. >> We do. So, it's not going to cost the taxpayers anything on that. >> Nope. >> Let's get her done. >> I'm done. >> All right. Excellent. [clears throat] >> Thank you. >> That's a no-brainer.

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>> Okay. So, um yeah, the landscaping projects, uh AJ and myself oversee those projects. We've budget every year for those landscaping projects, all the wonderful planting projects you see going on in the village. That's um landscape mitigation funded. Uh, and we

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are requesting $200,000 again for planting projects. >> Peter, when you budget that, is that just budgeting for just the plants in the installation or do you project what it would be the yearly cost to maintain those as well?

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>> There generally is no maintenance on those plants. On those planting projects, they're native plants. They require virtually no maintenance once we plant them. I mean there may be some minimum maintenance of um trim work like

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along the right ofways, roads and such. Um so we don't really budget for extra of course that's public works guys AJ staff that are are trimming. Um we are not including that that is not included

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as part of AJ's staff uh to complete but generally the native landscaping doesn't need maintenance. And if AJ wants to add on to that, please please do AJ if you're still on. >> Okay. >> So, yeah, that's

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>> that comes out of the the that comes out of your landscaping impact mitigation. >> Yes. >> 100% of it. >> 100% of it. >> Yes. >> Yes. >> 100%. >> Um, >> have you checked with planning on the signage that you want? Because, you

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know, they really Yeah, Jennifer, she keeps touching me about it. >> The signage though. Wait, what's signage? >> Signage. >> The signage. >> What kind of >> legality? >> Okay. Okay. I mean, I hate for you to fund

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that and then her tell you no. >> I just want to say it's not Peter's landscape. >> You said your >> Oh, yeah. Yeah. >> Yeah. He owns it. [laughter] on the hook. Okay.

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>> Okay. Okay. So, the Plantation Hammock Preserve, that is the property just next door here. Um, so the Plantation Hammock Preserve is another one of our Florida Communities Trust properties purchased from with funding from the state of

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Florida through the Florida Communities Trust program. That's the last remaining FCT property out of our five that we have uh completed all the recreational amenities uh based on the management plan with the property. So each one of these FCT properties has uh a management

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plan and in that management plan it states what the uh amenities are that we need to complete at the project at the project site. Um, so we have not done anything at this wonderful property next door, even though it's it's beautiful, heavily wooded. Uh, there is an

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inspector that comes down every usually every other year from the state. He's got his clipboard and we walk through the property and he looks at all the amenities that are supposed to be on there and we don't have any done there right now. So, I've been going through these properties over the years. This is the remaining one. So, we are looking to

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complete a uh a conceptual design for the Plantation Hammock Preserve. property right next door. We do have a proposal in um that is from CW, not CW3, K2M. Uh it's a it's a great proposal. It's for master planning and conceptual

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design. Uh we're we're proposing uh passive recreation over there. Potentially restrooms, not totally sold on that, but a few pavilions are needed, ADA parking, some picnic areas, restoration of native plants and uh

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pollinator um plants. uh water feature things like owl boxes, educational areas, potentially um some seating like an a small amphitheater and some covered areas near the shoreline and some signage. Now listen, this these are in

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the management plan and we are we are scaling back. So >> this was agreed two years. >> Oh yeah, this this is how we got the funding to buy this property. This is not me dreaming things up. [laughter] I I I although I like these ideas, I love the trees. I mean, I would like to

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see trees. >> So, when we bought Frank's Forest, we promised that we would do all of this stuff >> and more. I've cut things out. We We promised to put in an aquaculture facility, an aqua culture facility on that property where we would be growing

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fish and a history and discovery center on that property. >> I remember that. So that's >> that's how we I I've told them we have we have fulfilled both of those obligations in the village of Alam

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Marada. We cannot do that there. So these are only the minor amenities that are still in the management plan. >> How binding is a management plan? >> Very very >> otherwise we have to pay them back the money that they gave us to buy it. >> Good old Frank. Yeah. Okay.

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>> So and that that management plan is over 15 years old now. 17 years old. >> Yeah, it's more than more than that. >> Yeah, it probably is. Yeah. 2005, six. Yeah. Jeez, it's almost 20 20 years old. That's right. >> So, you're proposing we do just $25,000

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worth that for this coming fiscal year. >> Yes. That that would cover the conceptual design phase of what we're proposing. And and it would be stakeholder meetings. You know, we'd have stakeholder meetings. Everyone, you know, there's many residents that love this park. We'd come up with a

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conceptual design. We would present it to the public and see what they like. That would be a major part of this. >> Okay. >> And that money is coming out of the uh discretionary money. >> Yes. >> Okay.

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>> No, we can't speak on other things. We can't >> this this would come to you for approval. >> So, you would have to approve this. You would have a resolution before you approving the contract with K2M Consulting. So,

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>> all right. We can't blame it on you. Keep going. >> Okay. [laughter] All right. All right. I think it's I think it's a good project. >> We're keeping the trees over there. It'll be It could be very nice. >> The trees. >> No, people are afraid. You know, they don't want the trees cut down. It's beautiful.

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>> Agriculture contact. [laughter] >> Yeah. Moat. Yeah. Luckily for Moat, we don't have to build it aquaculture. >> I can provide a bucket of water for mosquitoes. >> There you go. [laughter] a you know we'd like to do a water feature over there which is going to be really neat. I'm hoping to do a water feature

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>> like a water slide [laughter] >> water feature mainly for wild for the wildlife for birds. It would just be incredible cuz it's such an amazing property for the m migratory birds. Having water like really brings in the wildlife. So when you have a water

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feature and a wooded hammock like that inc it could be an incredible spot to view birds. Really amazing. >> Yeah. and mosquitoes. >> Does that include >> Well, no, but there's moving water. >> Does that include the oceanside property as well? >> Does not. >> It doesn't. Okay. >> No. >> Okay.

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>> Yeah. Oh, good question. >> Okay. Okay. We move on. [clears throat] >> Yes, please. >> Um, how do you I think that's it on that. Oh. Oh, you know what? Let me mention you know what? Safe streets for all. That that's a really interesting

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project. I've got some notes here. So the streets safe streets for all program. It's a US DOT grant program. It helps achieve uh zero roadway fatalities through promotion of bicycle and pedestrian safety. So Alyssa Panzer has

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been leading these efforts. She we were successful and thanks to Alyssa in getting a grant uh it's a $320,000 planning grant from US DOT to complete this project. Uh there is a 20% match from the village that's will come out to

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about 80 it will come out to $80,000. Um so we will not be completing the entire project this coming fiscal year. That's why we only have what do we have in there? It's about 200,000 200,000 this coming year. That's what we're projecting we will be spending on this

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project. Um and it would again be grant funded. So that that if I understand what you just said it's 200,000 is grant funded. In the future sometime we'd have about 80,000 >> I think only on 160,000 is DOT grant funded isn't it?

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>> Yeah 160 is um FDOT grant funding and then the rest would be coming from transportation impact fees. >> Oh right. >> Okay. >> Thank you. [snorts] >> Yeah. So this is an interesting project.

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It it identifies priority projects with a focus on evidence-based, lowcost, high impact strategies that can be implemented quickly to achieve corridor safety for all road users. I just got hit by a car on my bike, so I love this.

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[laughter] And that's the truth. Do it for it's a little too late for you. [laughter] >> I'm serious. I mean, bike safety. I mean, somebody was not being careful. They drove off into the bike lane and >> Yeah. So, I'm very lucky, but you know,

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I'm a advocate for this and anyone who rides their bikes or walks on the highway should be. So, >> and the the transportation fund part of it is is a impact fee. Is that right? >> I'm sorry. >> The transportation the 40,000 is an impact fee. >> Mhm.

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>> Okay. Do you know in the village when you pull up to the stop sign the bike path you already crossed over the bike path and in Santael when you pull up there's a stop sign before you get to the bike path and then you

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cross the bike path and there's a stop sign to get out on the main road. But they make you stop before you get on that >> on the bike path. So you're not just pulling up and crossing the bike path and worrying about hitting Peter anymore. You're stopping before you. >> It would have been nice if that was when

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that where that was, but it wasn't. So, >> imagine something in the future. >> I didn't know that. >> Marco in Marco, they've got the crosswalks marked with those lights that go across, you know, that that light up to let cars know that someone's about to cross rather than a >> sign on on the side.

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>> All right, that's good. I mean, >> sounds safe. >> You're safe. >> I like it. >> We want to keep you safe. 28. Uh, >> glad you wear a helmet. >> Yes, the helmet. Helmet saved my life. >> Uh, okay. Haddie, do you want to move

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on? Do we have uh, let's see, I got the canals done. We got Se Beach done. We got >> The only other things that I I don't know if you want to touch on or if it's AJ that we'll need to touch on it. The school's pedestrian safety and the overseas heritage trail items.

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>> Um, yeah, I could touch on that. Um, do you want me to do that, too? Unless AJ >> wants to go for that. I don't Is he still on? I don't know. They're under his They're under his That's under AJ's management. >> Okay. >> So, if he's there, I'd rather let him >> That's fine.

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>> Then we'll move on and I think we're all all done. >> The only The only other thing that I would probably manage is the storm water project one. Even though, you know, storm water would be under public works as well. I I'm very excited about our upcoming storm water master plan being

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completed. So, we're proposing the design of our storm water project number one. >> It's under tab 13. >> Oh, sorry. That that would be the last thing I would >> Sorry. Yeah, I'm skipping. >> But I would have to come back and we can wrap that one up.

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>> Yeah, we do. No, he's about those. >> You're not doing anything with the Indian key uh overseas heritage trail thing then. That's >> is that all AJ? >> I don't want to go past. >> He would be managing it. Yes. I mean, myself and Alyssa are are absolutely involved in the project.

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>> Okay. >> Uh yeah, we have um TDC grant funding for that. We are looking to improve the bike paths along the Overseas Heritage Trail through the through the Phil Keys. As you know, if you travel those bike paths, they're terrible. I mean, some

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sections are okay, but it's almost unridable on a bike through a lot of it uh because of the roots coming up through the asphalt. And it is the overseas heritage trail, so it gets a lot of use, but it's it's minimized right now because how bad that is. And it's, you know, right in the heart of

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Island Marada. It's such a beautiful place to ride a bike, and it's not usable right now. Yeah. >> So, we're proposing updating the uh or fixing the bypass >> and that would be, you know, grant funded, fully grant funded, >> right?

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>> I I know you would, but um and there's usually not a lot that goes unassigned, but keep on TDC about any money you can get out of them. >> Okay? [clears throat] >> I'm not I sit on that committee. I'm not

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allowed to vote because I said on this one, but >> okay. >> Um I see the money go through there and uh all you can get is a no. >> It's like any other grant you should apply for. >> The Indian Key Overseas Heritage Trail,

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we do have uh 595,000 of that is TDC funding. >> That's what I'm saying. The TDC's done that. They've done pool work. They've done playground. They've they've done a lot of stuff. but don't let up because there's capital funds in their uh

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coffers that they can't they can't take it out and put it into advertising. So, it sits there. So, >> that's 595 out of 865. Is that the number I'm looking at? [clears throat] >> Yes. >> And the rest of that's coming out of the

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one the >> the Indian Key overseas heritage trail. The remaining portion would be coming from transportation impact fees as well. >> Yes. [snorts] And the um the lower Madakumbi overseas

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heritage trail that is the restoration of the bike path overseas heritage trail. Uh and that section of lower Madakumbi. Uh that'd be between uh that's um Sandy Cove Avenue

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and like Safety Harbor where the bike path is essentially it's a mess. >> Yes, it's in very very bad shape. >> So fully grantf funded project um there as well. And we are wrapping up the

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design of that project right now with with Wade Trim. We are 90% done with design and hopefully we're procuring a contractor to complete that project. This year is our goal. We would need to get that done because the residents need a bike path through

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that section. It's really bad and we'd be elevating it. As you know, it floods in that area. So, it would be elevated and improved. >> Speaking of that area, uh Peter, have they started back working on that connectivity under under US1? Yes.

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>> And so they got the good piece of equipment that they needed and that's going to be opened up soon. >> Yeah, that's a great question. So the mayor is referring to the culvert project. We're installing a culvert underneath US1 uh right there at that's Palm Drive. Um

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so the contractor we had hired completed all the other culverts just fine, but the one that required the the tunneling underneath their drilling equipment essentially failed. That that was what happened. And that's the hold up. They had to hire a subcontractor who

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specialized in micro tunneling. They are mobilizing this week. So they are hired. They are mobilizing. We held a pre-construction meeting two weeks ago. Uh it will take about two weeks for them to mobilize, set up equipment. Um they

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should be done in September is the plan. They will be drilling in about two weeks under the highway there. So yeah, good. Thank you for bringing that up. that that's been the hold up. >> So that gets done, we get this approved, then October starts, then we should be able to roll right into getting that

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whole area that's flooded and such a mess for the folks in lower Makumbi. Uh we should be able to maybe have that really rolling, ready to go to fix that bike path, right? >> That's exactly right. That's the plan right now. In the fall, hopefully we are

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>> we are working on it. >> Yeah, those folks down there are missing that. >> They do. It's bad. Yeah. All right. Good deal. I'm all for that. Let's get her done. >> Okay. All right. I think Oh, I was just going to mention that storm water project and

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then that's a wrap for me. And if AJ again, if you want to chime in on that, please do. Uh, but as you know, we're completing a storm water master plan right now. You heard the presentation from our consultants. That was our last council meeting. >> Okay. Hang hang on a second. You just

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jumped to tab 13. Yeah. >> All right. Just so we're all on the same page. >> Thank you. Sorry. This will I'll be wrapped up after this though. >> So, we are proposing a project on the old highway. This is again our first

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storm water project. You all Okay, I'm pointing across the highway, the plantation by the sea neighborhood just to the north of here on the old highway. We've where all the flooding is. is when we have rainfall, king tides, all of

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that flooding comes across the road right at the bend by plant just to the south of plantation by the sea old highway, one of our most floodprone areas in the entire village. So that is number one on our list for a storm water project. Uh we're proposing uh vegetated

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strip on the north side of the old highway and uh inlets. So inlets modified to take the water off the street, put it under the road, and then to drain it into the wetland on the ocean side there. U so storm water

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project number one, we're looking to complete the design. Uh that the costs are just for the design for this coming year. So we're looking, I believe is $25,000 for design of our stormwater project number one this coming fiscal year.

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That's it. >> How do what what does it leave that in that utility fund? How much does that leave a balance with him with us approving that? >> That's a good question. >> Is that the 227? >> Hold on. >> That's revenues over expenses for the

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year. So that would be adding 227 to fund balance. >> So the fund balance is the 931. >> Yeah. >> Well, that's the end of 27, but yeah. >> Okay. And in that fund, since we're talking

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about it, we also increased the um cap to that from 32 to $62. >> Um in anticipation of the storm water master plan coming out and identifying projects to do. >> And speaking of that, when will we see those resolutions?

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>> I believe that's on for August 20th. >> Yeah, I was surprised that they weren't in front of the budget. That's all. >> So, >> I'm just It's okay. It's expensive. >> So, I want to then I want to jump back to tab 9. Yep. >> From that then, while we're talking

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about that, >> uh, this station 20 storm water project that's on here, can we utilize the money in here? >> No. >> Oh, >> okay. >> Nope. That was uh we did have it there originally, but apparently that's not an

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allowable use for that fund >> because it's not in the village's right of way. It's on village property but not in the rightway. And what needs to be accomplished at this station 20 storm water project can't happen on the

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rightway? >> That would be a Terry question. >> Yeah, >> I think it's on the >> chief. Can >> inside of >> can you help me understand? Can we grade it to where we're working on the rightway and making it happen there? So

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the the grade coming off of US1 in front of station 20 actually our side the station side of the bike path is actually the lowest part. Add to that the fact that you know 85,000lb trucks have been backing into that station for 20 years. The the front of the station

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ripples. So, it's a combination of let's catch all that water before it comes off of US1 and do a a trough trench, French drain across the front and then mill down, resurface the front and re resurface the side of the station cuz it's had sewer lines cut into the

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asphalt. It's had two water lines put in. It's had a sewer line in the back put in and an electrical line trenched in. So, the the the water pools where it's not supposed to. So, we're trying to resurface, capture what's coming off of US1, which will greatly reduce everything, and then resurface and flow

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flow everything so that it goes to the two drains that are in the back of the station and the trench French that's going to catch hopefully what's mostly coming off of US1. >> So, it's water that the DOT [clears throat] is supplying to us when it rains, >> right? >> Some of it is their water. Absolutely.

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The other is most of station 20, at least the front aspect of it, with the exception of about 5 ft on each side, is all asphalt. So it doesn't perk anywhere. So it stands. We're trying to make it go down a drain somewhere and not become standing water. That's already been drawn up. We're just

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waiting for funds to try to make it happen. >> All right. >> So most of those funds are coming from where? I'm sorry. >> Currently out of capital. Obviously, we'll chase storm water money through grants wherever we can.

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>> So, capital meaning at least the um discretionary sales tax. Yes. >> Correct. Discretionary sales tax. >> Any transfer out of general funds and >> No, ma'am. >> Okay. Peter, are you done? >> I think I'm done.

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>> Okay. >> Peter's all done. So, we move to it. >> Sure. I think we're back at nine. >> We're back on tab nine. >> Back in a nine >> one. >> Nine pages.

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>> All over the place. >> Keep us keep us online, people. >> Okay. Good evening, Mayor Council. >> Yes, sir. >> Um, okay. I just have really it's three items. The backup storage I

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may scratch. I haven't decided on that yet, but the the the servers and the AI initiative is something I'm really looking at because our the our servers at our collocation are going to be seven years old and going coming into life and

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I'm looking to upgrade what's at village hall and move what's at village hall to the collocation. So what that does is if we get hit with a hurricane and village hall gets damaged where we can't function out of it, I can keep all our services running. That's kind of the whole goal and I'm kind of required to

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um just in emergency services with state laws and all that. So I'm looking to upgrade that equipment and also adding an AI server that will run internally um so that basically we're going to look for efficiencies and hopefully be able

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to uh manipulate all our data inside and help everybody work more efficient. Um and is there any questions on any of that? Is that something that has to happen this year? It says getting to the end of its life. >> It's it'll reaches end of life in

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January of 27. >> And then what happens at that point? >> So yes, >> if if it if one of the hosts go down that runs all our servers goes bad, we have to pay for it out of pocket and it would be looking to replace it new. It's better to stay ahead of this because

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it's a lot. And hardware is also going up. This started with the hardware costed 150,000 in January. The hardware currently is 239. I just got a quote this morning. >> So, it's it's still going up fast and I'm hoping it doesn't jump that much by

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October when I come back to you to ask for approval. >> What's the breakdown there in terms of the 350? What's the >> 300 would go to the Nanix servers that run all our core that basically runs everything that runs the village

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server-wise and the 50 would go to AI. So, and that I probably wouldn't spend the whole 50. I'm putting that in there as a safety net. The server will cost about 35,000. All the software I'm going to be using is open source, so it's technically [clears throat] free. So, it would be just my effort to get it

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running. And, you know, I think that if we don't start jumping into AI, we're going to be behind the eightball. Um, I think it's really important that we look at it because I I'm have a I can have a five-year uh strategic plan that I'll present to you at the actual budget

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hearing so you can see my plan of the steps to take over the next five years and how we can make the village uh you know everybody in the village work more efficiently. >> That's wonderful. >> I um been around too long. I guess >> I remember the days when we've had

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servers problems and server problems and and it's not a whole lot of fun when you think you can't get to the stuff you need. >> Yeah. And see what happens is at village hall we replicate all our core servers are to the our collocation

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so that in an event >> you can just I can just click a button and it fails over to that place. We have to make a few adjustments and we're online. We also have a lot of backup software like we we have multiple copies of our data everywhere because if you don't and you get there's a cyber

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incident you need a way to recover and that's you know that's the important thing. Currently our uh we can be back online within two hours if we get totally taken out of village hall if everything's good at the collocation.

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So, and our goal is trying to get it to an hour, but that's hard to do. >> I I think it's important to try to stay ahead of this stuff. Like I said, I remember some of the old days when we didn't have any access but here. >> Yeah.

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>> And that that that was a scary thought. >> Yeah. Then when I came here >> to not be able to get into it. >> Yeah. When I came here, they were running all physical servers. That's when we initiated the cloud initiative. So everything runs with, you know, so we can move them around to wherever we have

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to. We could even put it in the cloud if we had to at this point, but that gets very expensive. So this is I I've loo I priced it out both ways of just running this all in a cloud and it's three times as much money

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to do it the proper way. >> So talk about the backup storage. You said that you you were still thinking about it. thinking about that because >> can we cut it? >> Um, we we put what we put a system in last year that's working really well and

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it's a very secure system. This was for a cheaper system just for our workstations and I have two systems that still have another year or two left of life. So, I can keep them in service for now. And I think I would want to go to what we did last year for the rest of it

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because it's more efficient, it's more secure, and um so I don't I haven't decided what I'm going to do with that yet. I'm still thinking about it. Um by the time we come back to the budget hearing, I'll have a decision. >> Well, we can help you decide today. [laughter]

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[gasps] >> Uh what just to cut it out? >> Yeah. [laughter] >> Okay. I mean, it's >> I can I can live without it, but the only thing >> I don't want to jeopardize any of our IT stuff, but u but

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>> if the hardware go that was going to be my backup if the hardware jumped more than I think by October, I was just going to take that money and put it all into the nutanic systems. So, that was my thought there. >> What's that? What's everybody else's thought? Leave it.

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>> Yeah. >> Okay. >> Okay. I do too. I I It's >> I'm [clears throat] impressed you've got a fiveyear strategic plan. That's awesome. >> It's still the curve. >> It's still being worked. Well, I have to because everything's changing so fast in

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it anymore. It's hard to keep up with. >> I'm sure it is, Vince. >> Yeah. >> And of course, if you can find any grants or something. And yeah, we're I'm going to be chasing grants especially for the hardware cuz since it's it's um

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disaster recovery, there are some things to chase on that, but they haven't been the federal there's a federal grant we've been trying to get with uh the FIZA group I I go to and they they haven't gotten an answer from the federal government on whether they'll

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support it or not. It started in 2023, >> so [clears throat] >> we're right on top of that. Yeah, we did get grants for our cyber security software which helps. So that you know I'm in the process of applying for next year's right now. >> Okay. >> Do we have any other questions? >> Anything else?

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>> Thank you then. >> All right. [snorts] Thank you. >> Um next would be Terry. I guess we get get up here >> and then we going to do Well, yeah, let's do that and then we'll go back to the park.

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All righty, we'll bounce right into it. So, the first item that you see there is the engine 19 replacement. That's the truck that we ordered a few years ago. Uh, according to the manufacturer, they are hoping to have it done out of Ohio

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and shipped to the main South Florida plant uh, come October. So, it'll be first of of the next fiscal year. Uh, that's the truck that we've been trying to set money aside so it's not one giant hit all at once upon delivery. So, the delivery price on that is a million7,000. So, that's the largest

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ticket item that you'll see. Uh, second item that you see is the replacement of our APX radios. Uh, the old XTS are no longer supported. The APX 6000s and 7000s are no longer supported, and they don't have a lot of the functionality that the 8000s do. 8000 is the latest

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and greatest that Motorola has without having to pay a subscription service monthly or annually in order to be able to use them after you already pay for a $10,000 radio. A little bit ridiculous. So, it's me kind of fighting back the system. Um, that is actually also on a

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grant that we're chasing. So, I will hold off on this procurement until I find out whether we get the AFG grant. Once we get the AFG grant, then this money can go back into capital for for other items. Uh, if we do not get the grant, then obviously I'll have to move forward through capital to procure those

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radios. Uh, station 20 kitchen remodel. That kitchen is 23 years old. It was designed for two people to be working out of it. There's obviously four people that are on duty every day out of that station. It's just rough and it's beat. So, we're trying to get a a remodel done

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on the kitchen area. Um, and the cabinets [clears throat] and stuff of that nature. Flooring. The station 19 bunk room remodel. That building was built for two people to be on duty. It went to three and we had overflow of one bunk room. Now there's four people on

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duty most days. And uh there's not four bunk rooms. So, what we did was actually take two closets, tear out the wall between the two closets, and we made a Harry Potter bedroom. Um it is obviously is is not a great situation. So what we're in process already with the local

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architect is redesigning bunk room three part of the hallway and bunk room four so that we redesign bunk room three and that end of the building so that we have four proper uh bunk rooms into that area. Also includes replacing some hot water heaters that are leaking in the

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ceiling or leaking in the loft of the engine bay and some door fixing as well. But that's the station 19 bunk room remodel that you see. Thermal imaging cameras. That was originally uh $7,000 more than that. We dropped it to try to save some money. Uh that's replacing two

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of our thermal imaging cameras that are reaching end of life on our trucks right now. >> Didn't a benevolent donate some of those a while back to the >> We get some through grants and we also get from some through our local insurance providers. um Fireman's

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Insurance Trust, I believe. Um we're eligible periodically when those cycles open up, we're actually eligible to apply and when we do, our local agent notifies us. We submit application and yes, they typically will give us one. Um we're in need of three. We're only

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getting two just in order to try to cut some money and save where we can. Um but yes, we do chase other avenues for that as well. Uh the propane generator, station 19. That's what you brought up, Mr. Mayor, uh yesterday. That's the 60KW propane

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generator. That is at station 19. According to our manu or not our manufacturer, our maintenance contractor, it's starting to reach end of life. We're chasing multiple gremlins on a regular basis. So, it's not a reliable backup source. So, he recommends that we replace that out. Um

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and then the bottom one is the one that we've already discussed, the storm water project for station 20. That's my capital in a nutshell. Any questions? >> Terry, did we discuss the radios before or was that a different kind of radio or

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communication device? I thought we had done a resolution on that before. >> You did. So, beginning of this year, we actually procured six radios, which was what I had in the budget last year. So, I procured six already this year. And uh like I said, we'll be getting hopefully

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12 under the new budget or hopefully 12 under the next grant under AFG. And then uh we'll replace them. We lose one or two a year. We send them off. Um sometimes they're not worth repairing. A lot of the older radios aren't worth repairing. Um and like I said, the 6,000 and 7,000, they're no longer supported

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by Motorola, so they won't make repairs on those radios. >> How many total do you normally need or want? So there's 15 on duty every day. 12 are on shift and then three are admin that carry radios. Uh and then the engines are required to have spares and

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the rescues are required to have spares. So that's where we're trying to get to that number. >> Okay. And then for the remodels, the numbers that you're giving us here, are have you are those you you got uh requests for proposals in terms of I'm just wondering how accurate they are in

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terms of someone's come in and and given you an estimate uh for what that's going to be. The architect gave us a rough number to throw into the budget for this. Uh he's in the process of drawing the station 19 remodel now. And part of the drawing is for him to give me an

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estimated cost uh with the Monroe County calculator cuz everything costs more down here. Um to do an estimated cost of what it would take. So that was his number preliminarily looking at it. He didn't think it would be a huge ordeal. So that was a number he gave us.

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Same thing, station 20, the kitchen remodel. I spoke to some kitchen and bath remodel folks. Um, they're the crazy most expensive part of it is the cabinets and all that. And I had a contractor come out uh as well to give me what it would take to do the drywall, the plumbing, the electric, stuff of

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that nature. And that was the number that was given to me. >> Okay. Thanks. So again, uh, best guess, >> but it's an educated with a professional guest behind you. >> It's a swag. Yes, ma'am.

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>> So, your only big buy is still getting the dollars out for this new engine, right? >> Yes, sir. >> Got to have it. >> Yeah. And and just for our ownification, can you give us the history on that? how you were able to anticipate these trucks

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going up significantly in value. So, we placed this order some years ago. >> Correct. So, this truck was ordered a few years ago with a build lead time of estimated between 44 and and 5 years. 44 months and 5 years. So, we ordered the

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truck uh well in advance of the truck in theory reaching its end of life so that we weren't fighting trucks uh being out of service. As a point of reference, I had our logistics guy pull how many times our engine either 19, 20, 21, or

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the ladder truck was out of service in the last four years. And he added up the all those days the trucks were out of service. And as of two weeks ago, it was 408 days. So basically a little over a year, we had basically one truck lost out of service. So we're trying to

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replace that truck before it becomes a maintenance nightmare. Um, if that truck doesn't become an of a maintenance nightmare, my suggestion to the council and to the manager would be that we keep that truck as a reserve truck. So when I do have a truck go down for maintenance

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or for an issue that we still have a frontline truck that's eligible. Not only does it provide us with full frontline response, but it also gives us credit towards our ISO, which is bonus points for our insurance assessment. And when it becomes a maintenance nightmare,

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we auction it off. >> Thanks. >> And [clears throat] do we do we borrow from somebody else? Is that what we've done in the past is when we have a issue with the trucks that we we're really short at

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like an ambulance, I'm thinking >> that we we uh borrowed from >> county or something. >> We uh so fire trucks we they pretty much don't loan those out. Those are million-dollar assets. We've we've tried through Miami Dade. They wouldn't give me one of those lime green trucks to drive around for whatever reason. I

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don't I don't understand why. Uh but we have uh last year we actually had two of our rescues go down. So, we were actually we had to block out a station and just respond EMS with an engine and then 20 would have to come down and transport the person for us. Uh we did

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come to council uh end of last year uh earlier this year or end of last uh with anou with Keargo EMS district and what we were doing was we were barring one of their trucks and uh we've reciprocated that numerous times. They had a truck actually get hit by lightning. So they

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were chasing electrical gremlins on that and they were running uh one of our trucks for quite a few months up in Keargo. >> Just expanded our district. >> So at least we're trying to have a backup plan on that too. >> Absolutely. Yes, >> we we have a backup rescue. So So we we

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have backups on that. >> Anything else for Terry? [clears throat] One more just quick thing just with the with the generator. Is there any cost recovery on the old one by any chance in terms of >> I did not make that ask. I will find out. I can ask Allan if there's any sort

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of recoup cost on that, but I I did not ask that. I apologize. >> Is that something you send out to bid or we just soul source that with Allen? We have a contract with him. >> We do. >> Yes, sir. >> And that was competitively bid.

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>> Okay. Anything else for Terry? Nope. Okay. >> Thank you. >> Thank you, Terry. Public works. Go down to him. >> AJ, are you there? >> Yep, I am here.

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All right. Um we'll go down the list here. So the first item on there is replacing our uh skid steer. Um we have our oldest one we have is the 2010. So it is 16 years old and has been having

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issues. Um, we also in our current budget had money in for our new generator building to have a forklift and we decided to not go forward with that and to possibly use that as a as a shared asset between wastewater and

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public works and to be able to keep uh one on site for unloading large materials. Um, so that's what you have in there for that. Um, the next item down there is actually for Parks and Recreck. It's a truck for Parksman Recre to replace their their

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truck that they currently have. I believe it is a 2013 uh F-150. So, it has reached more than its life uh use [snorts] um service life. Uh the next one down is another side by

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side for rightway maintenance. Um the next item down is um putting our right ofway assets into our GIS system. So this is to help to incorporate that as we move and transition into our work

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order program. Uh we did a first phase with wastewater and we'll the next phase is to incorporate all of our um public works assets in there as well. And that way we have uh we'll be able to track times

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spent, labor, material, equipment, things like that on um on all of our our jobs and and everything else that we do. >> Uh hey AJ, I got a question real quick. >> Yep. Yep. Yeah. Pause. Pause with me. >> Sheila's Sheila's beat you by two grand.

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Her truck's only going to cost for 40,000. Why is yours 42,000? >> Um this is uh the park had put it in there. They're looking at a at a u a half [clears throat] ton truck. >> I'm sorry. They're looking at a a what?

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>> A half ton. So like an F-150 or 1500 parking wrecks needs bigger than a half ton. >> No park. >> This is for for parks and wreck. I I don't think they do. Um >> so Sheila, you're looking when they go to the hardware store and things like that, they're not usually

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towing a whole lot of stuff. If they need to tow something heavy or anything like that. I got you. >> Uh, vacant utilized a truck from public works. >> Okay. >> Uh, next item down is a request to replace the entrance signs to the

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village. Um, the one on the south end was taken out during Irma. Um, we've looked at trying to replace it a few times, uh, but it's gotten pulled from our budget. Uh and then the one on the north end is in uh

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in great need of repair and replacement. >> So this was on the budget a couple times ago and it was also offered up by one of the local artists to touch up the one on the north end and nothing was done about that.

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>> Yeah, we we've done it repair to it. I don't know. I mean, we can have it looked at, but we've looked it over and we don't know if >> there's really much more saving of the sign. It It's pretty beat up and and rotten.

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>> But, uh, if you can get if you can get two brand new signs similar to what we had for 80 or for $30,000, and that what I just saw? >> Yes. >> Um, I want I want to know who you're shopping with.

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that those were prices we got a couple years ago from a local vendor >> uh >> that did the signs. >> Does that include any lighting, AJ, or >> Yeah, it would it'd be reinccorporating the uh solar lighting because they're both remote locations. So, it's and and

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adding uh the solar panels, the battery and the lighting, LED lights and stuff like that, >> right? >> Um and they'd be the same sign more or less, right? That would be my intent yet is to

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replace with what they have. Unless you guys want to try to redesign something or don't like them. >> They fit the village. I don't think you can do it for 30,000. But more power to you if you can.

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>> He'll have an extra 2,000 for the truck. >> There you go. For 32, maybe he can do it. [laughter] >> There you go. Okay. >> All right. Uh going down, we already talked about the safe streets for all. Uh Pete did. And then the the island roa

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school pedestrian safety. >> Um >> did we talk >> Can't remember if you talked about that one or not, but that one is the is adding it's a safe route to school. So at at the three schools that we have in Isa Marada uh Plantation Key School uh

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Coral Shores and Treasure Village Monasuri it's it's extending existing uh sidewalks or adding new sidewalks to expand upon the neighborhoods and those were uh partially grant funded.

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>> Okay. >> AJ I don't see a I don't see a flag pole for somewhere around the swimming pool. The swimming pool doesn't have a flag pole. Is there has anybody talked about that? >> I would have to talk with Maria. >> Yeah, that would be part of the parks budget.

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>> It is in there. >> Yeah. >> Okay. >> Um, moving down, I think we talked about the there was these heritage trail and the uh on both Indian key and lower mat. Uh the next item is uh the beginning

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stages for conceptual design of a public works facility. Um looking at uh all of our properties that we have, whether it's on on the hill, uh some of the other properties we have on site. But it's the the next phase of the parks

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master plan is to relocate uh the maintenance building uh which houses both public works and the parks uh maintenance guys. >> Uh Steve, >> I mean, is it me or is $100,000 seem

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like a whole heck of a lot for a a concept design for public works building? >> It does sound like a lot. >> Vice Mayor, you had some you want to say I was going to say the exact same thing, Steve. And plus, I know Ron, you've

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talked about this, but you know, you want to put it up over there on the hill. I don't know how everybody else feels about that. That's where Isn't that where he's looking to put it? >> That's one of the sites because other than that, we'd have to go out and buy a place. >> What are the What are the sites? I keep

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hearing multiple sites. What is What other than on the hill? Where's the other site? Well, I personally looked at a couple. One one was the UPS building AJ and I looked at that wasn't feasible. Uh we've looked at a couple others uh next to Cabera, but the the price was uh

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um in my opinion too high. >> Yeah. >> Um we're currently using, for example, the back part of the church. Uh but depending on what we do at the church, we could either keep part of it or sell the whole thing and then the hill just because that was in the master plan and with the provis that we would not be

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taking trees it be within the existing what's already there is there but not take out any more trees but there is a lot of space up there currently it's for example there's a lot of um I guess for a better word junk um and I've tried to get keep it cleaned out but it tends to accumulate over there we have we have

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dumpsters etc. So obviously one of the choices would be to put the put this over on the hill but not take out any vegetation just exist the existing footprint would be used so it could all fit in there. >> So we're budgeting $100,000 and we

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really don't have a clue what we're where we're going or what we're doing on that. This is to look at those locations and and see if they're suitable and provide options as far as what that would look like. >> To look at those locations. So far, I've

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only heard one location. Isn't that what you just said? >> That's that's we hear one location. >> That's what I heard. >> Yeah. The the hill is is the preferred location. It's the only location that you've given us. It's the only location.

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>> What are you, Vice Mayor? You're saying no on the hill? >> I'm not crazy about that. >> I just find it hard to believe you're not going to touch any vegetation there. Yeah, me too. >> As I've uh been through there. >> Oh, it's already multiple times. >> Already been raped and pillaged.

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>> Yeah. I just don't And I think $100,000. I don't know who's drawing it, but >> And the space up there isn't big enough. So, I understand. uh it might handle the >> some >> the parks and wreck half of it, but not

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the public works half of it, which I still find it hard to believe that we can't combine these in some way and save money. >> And I think that the folks on Gimpy Gulch and and the $20 million piece of property right next to it always

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anticipated that that would never be touched. >> Yeah. >> And slowly but surely, it keeps getting eaten away. >> If if it was a If it wasn't if it wasn't public works, if it was a a cultural building or

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something or you know like a community center kind of building, >> it it might be a different story in my book. >> But public works is not a very attractive >> kind of industrial more of a right industrial idea. We can't put that over

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there. That's not part of the plan on Frank's Forest. [laughter] >> We No. Okay. We could put we could put a bird bath on top of it. >> Could could since we own uh the church, is there any way we could utilize maybe the front to rent to somebody to have

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income and use utilize the back more for public works? >> I think the illegal sign on there said for sale or rent. >> It's down though. >> It has to be down. It's not It's not legal. >> I know. That's why [laughter] >> I even objected to that. >> Yeah.

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They they're not going to use the existing building. No, >> the odds are it's not going to be used. And to lease >> to lease it would be you might you might be able to lease it as a a temporary thing as a holding point for a company

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or something, but I I can't see somebody leasing it. >> Um >> would that be a consideration for public works? >> You want it on US? >> No. >> 4 million. I know >> that's a $4 million piece of property. >> $4 million piece of propertens.

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>> This is this has been the problem all along of trying to move public works out of the park here is that we didn't provide a long time ago. We not us. >> Yeah. >> The village didn't provide a long time ago. They didn't think

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>> anticipated that the public works machine would grow as much as it did. >> Well, that's true. >> It's now an empire, >> right? I I don't like spending a h 100,000 for the hill myself. >> It's just me. >> Um >> I

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>> you want to leave it in as an option so that we can start looking for what needs to happen there. >> I can we can we get anything done? >> We still got to come back and and and get the approval to spend that 100,000. But he needs an options to I think the

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first committee and every other person is envisioning that he get out of here. >> Yeah, I I agree. >> Yeah. >> So I mean there has to be an option. We still have to approve the expenditure >> in half. Can we cut it to 50?

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>> Can we get anything done for 50? >> Sure you can. >> Yeah, I think so. >> Sure. You can get conceptuals done. You got to find a piece of property first, >> right? >> I think it's too small. >> Yeah. >> Well, you know, if you want all of public works out of here, the the hill's

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not big enough. >> If you if you're talking about only parks and wreck, maybe, but I still I don't understand why we it wouldn't be combined and they be co-using equipment. >> Yeah.

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Well, and I mean, we can also consider exploring the idea of um keeping public works at the church site and turning that church site into something beneficial for the village as well. So, it could kind of be a a dual purpose that we haven't thought of yet.

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>> What? There's no AJ, there's no room over there where you just built that free the new building, big giant building for the free generator. It's >> a small piece of property. >> No, no, there's not. That's basically two lots. Two residential lots. >> It is. I live in that.

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>> I got you. Yeah, >> it's small. >> Okay. At least they finished it. >> Oh, was that was that a rhetorical question? I'm so sorry. [laughter] >> So, there's there's um the county the

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county decided not to get out of their property um here in Marada, right? The one on US one just north of here, right? Correct. When they built their facility in Keargo, they as they started moving in, they

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realized they did not build it big enough. >> Um, so they had to reoccupy >> their own site. >> So there's other properties also in the village that I don't know. I don't I think a lot of them are in residential

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neighborhoods, but >> uh we've had this discussion before. We own property in this town. It's just a matter of where it is >> and what it can be used for and what it was bought >> for. You know, I'm not I'm not suggesting that we take conservation and

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dude there is some there I think there's a couple of lots that we own that are on uh on the old road on Plantation Key that are just full of invasive exotics. I don't see something like that. >> And if we remove the invasive exot, but I don't know what the zoning is there and Jennifer would had to get involved

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in that and >> and she's excited. She doesn't have anything to do, >> but it's worth those are worth looking into is properties that we already own that are kind of out of the way. >> And and I drove by there the other day and just saw it was full of the seaside

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hibiscus. I mean, it was eaten up with two of them. Two large pieces of property. So, >> so, >> so what do we want to do with this? >> Well, I mean, >> it's call. >> We We want to We want it out, but we

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don't want to do anything. But, so we have to, in my opinion, you got to leave something in there so they at least start exploring the ideas and finding a piece of property. It's going to have to come back to us to spend any >> 50 enough. I You're right. You're exactly right. We You can't You can't do it. You can't tell somebody to do

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something and then tie their hands. >> AJ, cut that in half. It sounds like >> And Ron, can you can you please direct to make sure that this is happening that we look at these other properties and come back to us? >> Yeah. Yeah. We we've been looking for a

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couple years at properties, but we'll continue to keep looking. You know what make what what makes what kind of makes me afraid sometimes is is that we talk about we put these in a budget and we say it's 100,000 and then

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somebody gives us a target of oh it's probably going to be around 100,000 >> right >> you know >> set yourself >> right we really kind of do automatically >> we do >> all right Where else we got? Anything? >> Village Hall improvements. Is that the

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next one on the list? >> It's a million dollars. >> What's a million? >> Yeah. Can I get some more detail? >> Isn't that the bathrooms or something? >> No. So, this is uh renovating village hall

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>> as far as the second floor, third floor. also incorporating the exterior painting and um kind of all the weld plates, the sand and lasting and ceiling of the building. It is everything in it

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original uh from 2009 I believe. Um, so it was a request uh from from staff to to renovate both of both floors um and make any changes or anything like

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that. >> Okay. >> On the interior side, >> I I vaguely remember a discussion about building a >> bathroom >> bathroom on the bathroom. It was determined that that was not needed.

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>> Thank you. Yeah, Sheila was telling us about that because of some about >> we don't have public access, >> right? Either if we don't do the bathrooms for the baseball field, they need public access. And so Sheila's going to help explain what that's

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>> So what what was originally discussed a few years ago is that staff was not happy with letting the public use the restrooms behind our lock doors. Um, we've gotten over it, I guess, is the best [clears throat] answer that I can

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say. Um, and it's just part of this renovation. There's several things from what I understand. One is um to balance the air conditioning system because we're continually having issues with the um AC system. So, that would have been

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part of this renovation along with just general renovations to the interior the interior of the building. um painting, flooring, desks, that kind of stuff. And as well as I guess AJ was including I wasn't sure on the on the uh value is

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the basic maintenance and minor restoration on the exterior of the building, checking for any minor spalling, painting, cocking. It's never been done. Like you said, we're >> what almost >> 18

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>> 18 years old. I mean, goodness. And then of course we need to inspect the roof. Make sure the roof is still we aren't we aren't leaking now, but it needs to sure still needs to be um inspected to make sure it's still in good condition. >> What kind wasn't there an idea about changing out the some of the carpet too

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and and putting in a different flooring in there? So that >> cuz there's some people folks getting sick as they're coming in. >> Correct. There was originally with the um addition of the bathrooms, we were going to try to do some minor renovations as we could as budget we

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could fit into the budget, >> right? >> Um so now we've kind of just knocked the whole restroom part off because we've been able to deal with deal with the customers coming back and with everything being electronic, that group

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of people has narrowed tremendously. We don't see as much foot traffic coming into the building. >> Well, you already had budget uh money budgeted anyway, didn't we? For >> um >> doesn't look like it. >> Last last year we had the budget year

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we're in now public restroom and painting. >> Correct. >> We added 275 and there's what 50 almost 52,000 >> which ended up being the HVAC system. wasn't really originally part of the

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budget, but it was an emergency. Um, >> and the so the HVAC was 50 52,000 roughly. >> Yeah. Right. We replaced three units. >> There's still a like over $200,000 left from what was budgeted this year. Would that kind of fall into this?

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>> I think I think it does. Part of that is a kind of an overrun. >> So, we're not really looking at that really that big figure because there's still 200 dangling out there anyway. >> That is correct. That's a kind of a rollover for a lot of the exterior improvement.

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>> Yeah. >> Yeah. Roof inspection. We need to do that. I mean, >> the painting needs to be done. You can't just leave a painting undone. If that some of the folks in there are are starting to feel the effects of 18 year old carpet,

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uh, you know, as many people come and go and go and come in there. 18 years in a commercial building is a long time. >> Yes. >> Maybe you could do it with something that's maybe not a carpet, >> right? We were considering a more of a

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laminate type floor, something that easy to clean. >> Yeah. Oh, again it's a it's a number. It's a placeholder in a number that needs to be >> Yeah. And as long as we're not doing a transfer of funds and it's money we can't come through. What's that?

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>> I'm sorry. As long as it's it's not it's using money that we are not transferring out of the general fund. We're using money that can only be spent on capital stuff, >> right? I don't have as much of a problem with with doing it. We do need to do

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village hall improvements. >> Um, >> yeah. >> Well, let's attack the most important ones first before we go to desks and >> Yeah. >> lamps and things like that. >> 100%. >> Yeah. I don't think we need to go that far.

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>> Yeah. >> Yeah. I don't I'll take the leftover furniture. Oh, no I won't. >> No, I won't. >> Well, if they already have 200. >> Yeah, you want to put it down. >> Where's the 200? I'm not seeing the 200

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>> up here. Up here. If you look under village hall public restroom and painting a act, we had already budgeted for this fiscal year. We're in now 27 >> one se section. >> It's under u >> it's under >> capital outlay public works. >> Yeah, but the other one's down.

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>> Yes. And the other one's down. >> And that's it was >> see they've only spent 50 518, right? >> Mhm. Yes. >> You know, and it was already allocated 275. So they got they've got 225 really a little.

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>> So how does that work? Can we can we reduce that by 225 and still leave the million in there and make it work? Right. >> Let's lower it down to 800 and then I think everybody will be happy. Can we do that? >> So that would include the 200. That would be moving the 200 forward a year. Yes.

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>> Yeah. >> So, so you would be giving us 600 more for this fiscal year if I'm understanding you correctly. >> I think >> no total if >> Yeah. >> Um

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>> student >> I don't know how much a roof a roof is going to be >> still around 825. >> They need a roof. after 18 years and use the two that's up here that's left over and that gives them eight. >> So the total would be eight. I'm I'm

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moving the two down just because it would be one project and it's better for tracking and and everything. So that would be included there, not up top anymore. >> Still puts them at over 800. >> So what what we want to tell her is it's a total of eight. >> Yes. >> Right. including

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>> including whatever's left over from the >> H. You'll get a total you'll still get a total of eight. >> Done. >> You're good. >> Yes. >> Okay. Okay. Good deal. >> And everybody's happy. >> Well, maybe not everybody.

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>> Yeah, everybody's happy. Everybody's sitting here. >> Okay. Very good. Thank you. anything. >> And that's everything I have. >> What? >> That's all.

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>> That's everything I have for capital. >> That's all he has. >> Okay. That's all. >> All right. Parks. >> Hello everyone. Hello. >> Well, I'm really excited about these projects. Um, as you know, the park is

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25 26 years old. So, a lot of these projects are just to kind of get our current facilities up to the standards that they need to be. And some of some of these are new um projects, but a lot of this stems from our master plan that

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we have. So, um, we're kind of taking the the lead and following the master plan with all the suggested projects that are on there. And, um, I'll just I guess I'll just go by item here, one um,

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item at a time, and we can just talk about it and give me your input. It's okay. So, um, the first three is the golf cage. Um the current golf cage that we have right now, the netting is um

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about 9 to 10 years old. So that needs to be replaced. There's just a lot of holes and tears in it. And the maintenance guys have just been repairing it for the last several years. So that cost um includes the netting, the cable, and the hardware and the

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installation. So that's that project. the inside the golf cage. Um the grass area, it's basically just weeds and dirt and rocks. It's just a mess. And um it's made suggestions on putting artificial

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grass in that area. And that grass will be um basically artificial that's used for uh for golf ranges and stuff like that. So, it's a high turf quality grass and um it would always be beautiful and

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kept up and less maintenance for that. Um, also is recommended in the uh in the master plan is the putting green. It's they're recommending a three to four hole a little putting green um right next to that golf cage. So, it just

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that'll be an additional facility to the park and uh I think it'll just be a nice addition for all those folks that are using the golf area. And it is used a lot. It's a it's a nice facility. Um it's used by a lot of our local

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residents and tourists that come down and also the high school uses it quite a bit for their golf um team. So, those are the three that's involved with the golf cage area. uh multi-use field upgrade. That is our

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baseball field. That's right over here. It's baseball, softball, we use it for kickball, uh a lot of the youth organizations use it for their um activities and basically the fencing, the dugouts, um all that needs to be

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replaced. That's the original I think it's an original fencing and so forth there. So, it's it's it's in dire need of replacement. the um replacement of our storage building that is over there by our maintenance area. There's

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basically three um you would call them storage containers. They're the shipping containers that have been there since I can remember as well and they are in dire need. There's holes in it. They are not to code from what I understand from

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what our planning director always says you need to get them out of here. So, that's part of it is um just to upgrade those facilities. They're they're horrible. There's bugs in it, rats, it's just a mess. And we want to replace that

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with a pre-fabricated building. And um hopefully maybe we can get AC in there. We'll see if we can do all that. But um it's just basically replacing an area that is badly needed for all our park supplies. You're going to sign a non-con

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conversion agreement if you ac it. >> Am I? [laughter] >> Yes. >> Just say yes. [laughter] Okay. Whatever they say I do for the most part when it comes. [laughter] [gasps]

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>> Yeah. No, it's not. No staff will be uh hanging out. [laughter] >> It's it's the overnight that we were thinking about. um the aquatic facility art installation. We kind of touched base on that a little bit yesterday. Um that's

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an initiative um from our parks and recreation advisory committee and friends of the pool. Um if you want specifics on that, I think um got a little help from uh >> from Emily there to help us with that.

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>> That's what we were talking about. >> Everybody talked about Do you want more information on that one? >> Huh? >> That you guys knew nothing about >> Exactly. >> I've got no phone calls.

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>> Would you like more information from Emily on that? And >> I just think it touches on a on a general situation that we seem to be hitting with these RFPs that that that we're not really seeing them before they're going out. they're they're putting together committees of people

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that are kind of doing it and then we're sort of finding out after the fact. >> I think that that's because we we really should be doing the I think I think maybe that's more of a a 30,000 foot policy decision and once the policy then

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then the rest takes place coming back to us saying here's what it's going to cost. So I think maybe maybe this is the time maybe not the time to talk about that policy of you know should

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it seems like well it seems like that we always get heartburn over these art projects. So maybe that's a policy decision we need to have a discussion about openly so that it's fair from now on. >> Right. talking about

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>> explain. >> I'm talking about any art project. We have heartburn over art projects on the side of the road and we're now we're having heartburn over uh you're getting you're saying you're getting a lot of calls over this wall

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thing and and I I mean I haven't gotten any but >> but if there's a lot of calls happening then >> then we need to have a discussion about >> I think we do and I and again it's not that I don't like art and when I talked to you and sent you that artist there

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was no price tag attached to But and $20,000 to me when we have a town full of artists who and there's been different things. I know when Beth Levy was Camstein, she wanted to put pictures of past people up on the wall and that

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could be done for free. You could go out and find sponsors if you wanted to pay for it. You could ask Pasta to oversee some of the kids art. To me, you know, it's easy to spend other people's money and that's wonderful. But when people start saying, "What are we spending

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$20,000 uh for artists when we live in a town with some very talented artists who it should be part of the community? Why why not let the high school kids or kids have their name on the wall because they live here?" >> But couldn't the local artists have bid

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on this thing the same as any other? >> Why would you bid on something for free when somebody's offering you $20,000? We're back to the old you put >> then why are they complaining? Because >> no one's complaining about that. It's complaining that this came the money

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came after the fact. >> In other words, see, you guys didn't even know about it. Only reason I know about it is because a friend of mine applied and uh I he asked me how much money it paid. I had I had no clue. Does it pay money? And so you're we're

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getting people to apply for something without knowing the details. And Sharon, I I mean, I knew about it. I just wasn't aware that the $20,000 hadn't been approved yet. I saw what it was. I thought it was coming from somewhere else. >> I did, too. And so, that's part of the

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the problem, you know. Well, maybe we need to put it out there that, you know, there's these ideas and these projects that we want to do in the community and bring it forward first and then say >> maybe if I go out, you know, maybe I can

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try to get some sponsors, maybe I can get some local people to do it, but if not, >> then maybe [clears throat] we come and say agree. >> Do you guys think that if I put $10,000, $20,000 out there that you guys would be willing to do something like that? Well, that's what I was saying earlier. When

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we when we go in here and we budget something and it says it's going to be a million-doll project, >> rest assured it's going to be a million-dollar project. >> If it's going to be a $20,000 art piece, >> and so who's going to say it's going to be a And so, yeah,

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>> when you put the $20,000 price tag on there, who's going to say, "Oh, I'll do it for nothing." Nobody. >> So, is it chicken or the egg thing? Emily, how do we approach this? >> That's such a good question. >> Yeah. So, um I for the RFP that we

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issued, um we needed to give artists an idea of what the budget might be for something like this in order to get them to apply. Um but we

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did not in the RFP promise to actually fund anything. There's language in there that says we have the discretion to go forward with a purchase or or not. The village is not in any way obligated to make this procurement um just by issuing

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it. But I I love the idea of me running by you in the future any potential art projects. I'd love if you would bring them to me and then we can talk about it. I'd like to do a call to artists every single year if we could.

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[laughter] Go on. >> I have a suggestion. Why don't and Ron, this should be more for you. These RFPs that just go out. >> Shouldn't maybe we can the council have weigh in on what's how they're warded, what's in there, and what we're looking

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for before we put the cart before the horse before the cart or the cart before the horse. >> I think it's kind of granular. I mean, that's what we have staff to do. >> Yeah, I know. Policy. >> So, we should just set the policy. Do we want art in his town? >> Oh, yeah, we want art. Okay. And so then

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then then I I just think that that's I think we're we're not I think we're going beyond what a council does when we start reviewing RFPs and trying to give our >> maybe offering you know that >> we'll end up being two years down the

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line like we did on the ball field >> by trying to pick something apart that >> you know I I I I don't know. I don't I don't feel that way. Okay. It's just me. I >> No, it's just me. I understand how much I have an idea.

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>> Understand what you're saying, too. >> I have an idea. >> What >> is I have an idea. The idea is I agree with you is it's not our job to to nitpick all this and to to do that. But at the same time, for this there's that

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word again. I like it. Sorry. >> Uh I nitpick my job, so it's all fair. Um, so maybe what should happen though is that some kind of notification that um we're we're looking at it put

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putting an RFP out for uh wastewater uh storm water and and an art project. That's all you have to tell us. And then if we have more interest as an individual, we can come talk to whoever Ron through

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that. Is is that a reasonable gobetween? >> I think so >> because I agree is our our ours is supposed to be this high level and we're if we start looking at everything, we're we're we don't have enough time.

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>> We'll never get done. And I appreciate the clarification, too, because we're not necessarily promising the artists this money. It's, you know, it's it's incentive for them to apply to see because, you know, competition might bring out the best in terms of what we might get. I think it'd be great to do a mural. I think it'd be great to do

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pictures. Something on there would be fantastic. Um, I think we're just kind of concerned about the process, right? And so just I guess keep that in mind going forward and see if we can't get some sort of input if without being

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bogged down in the weeds of having to go over every every single RFP. >> We shouldn't do that, Ron. >> Yeah, that that's his job. >> Yeah. What I would suggest would be obviously we have the once a week phone calls, but I can also um send out an email for example. I I sometimes don't

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want to burden you too much. You probably get five or six emails a day from me sometimes when I'm forwarding things. But I would say going forward because there have been questions any RFPs before they're issued will notify you in writing and I'll give you maybe even the preliminary RFP because sometimes they get issued and by the

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time you find out it's already on the street and then you can't talk about it because there's a cone of silence. And so I I would recommend to our staff and to me that we would then >> let you know beforehand and just if you have any input then you can contact me individually or during our once a week

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phone calls and do that. And and going back to this one, my understanding is the 20,000 is the total. That's not to the artist. That'd be the construction cost, etc. I don't know if there's a breakout for the artist, but I don't want the >> But the RFP specifically said that it included the artwork and the hanging of

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the artwork and the approval and all that, >> right? >> So, somebody already was told that it, you know, it's a potentially a $20,000 project >> total. Yeah. >> And so, it's going to end up being a $25,000 project. >> Well, and I think Well, I think some be

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a change order somewhere. Well, and I but I think some of it too I think more of where Sharon's going with this is more of we're sitting up here and we're getting blindsided that we had no idea something's going out and people are calling and going, "Why are you spending $20,000 on a picture or something like

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that and and and not just that, but I'm just saying in general any of them that are going out >> and we're sitting there going, I have no idea what you're talking about." and you know, you just look like an idiot because you don't >> have any idea what has been done or not

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done. So, I think that's more of >> the area where she's going with that. >> And I'm I'm satisfied with that. If Ron kind of gives us a heads up, then it puts a burden on us to to read it and and share ideas if we've got any changes. Otherwise, you can say, "Well, you know, I I let you know about it."

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>> So, so how often do we send out RFPs? Not every day, right? Not every week. Maybe one or two a month. >> Okay. So, yeah, in that case when when you do them, I guess, but >> at least Yeah, just to give us a heads up and

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enough lead time that at least we can say what's this one on. >> Uh oh, John's got a comment. >> I'm sorry, John. Uh just from the legal side, if you're going to if we're talking about doing this via email as opposed to phone calls, I would just

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request that as little as possible go in there because for public records purposes, a lot of your procurement documents are going to be exempt from the public records. And there's a reason for that. So that your your biders don't get all that info. >> I'm fine with Monday morning phone call. >> I would much prefer a phone call.

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>> Okay. [laughter] >> Yeah. It's It's like Anna says, it's kind of that heads up that something else is going on that fine. Okay. >> So, are we leaving this in or >> are we leaving this in or taking that

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out? >> Or cutting it. >> Why don't we Why don't we let Emily do some exploring on this and to see what other options there are to see if >> Do you want to leave it in though in as a placeholder? >> I don't care. How's that? doesn't matter to me one way or the other. I'm just

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saying I'm not trying to take control from her. I'm trying to see if there's other options. That's all. So, I don't really care about that. But I think other things need to be explored. That's all. >> Okay. >> Placeholder. >> Placeholder. >> Placeholder. >> Placeholder. >> You got it.

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>> Okay. I I think I understand. I I want to make sure I explore all of the options that you want me to explore. So, can I tell you quickly what we have planned for this RFP? and you can tell me if it's not going to meet your like

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um like all the sometimes I don't see all the avenues and I appreciate when you see ones that I don't see. So I'd love if you'd tell me what I'm missing. >> Okay. So with this RFP um we have closed the first phase in

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which we received applications from artist or artist teams. So, moving forward, I'm just going to say applicants because it could be one person or like three people painting together, right? Um, the applicants

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proposed a design sketch, a concept. They talked about what they cared about about the pool, why they were interested in the project, and they sent samples of their past work. The next step will be for the task force to review all of the applications and

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choose three of those applications to request the applicant um to submit a detailed proposal. We will not be required to move forward as the village with any of those proposals, but I would love to give you

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three proposals that include materials, budget, design sketches. If you're planning on installing something as the artist that is made out of metal or tile or whatever and it needs sort of like an engineered drawing for structural stability, it would include all of that.

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Um so that then the task force would be able to evaluate those detailed proposals and make a recommendation to the village manager and he could bring it to you um to determine whether or not to move forward with a procurement. Um,

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just so John, I want to ask you this. Um, when you put out an RFP, RFQ, RFZ, whatever [snorts] you, it says in our Bible that, uh, it has to be staff members. It can't be people in the

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community. Correct. >> Our procurement code, yeah. Has, uh, >> and I don't know if you know that because I'm told you have people in the community making decisions on this. That's where this all started, where I started getting the phone calls. Am I correct?

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>> I believe that this falls below the procurement threshold for requiring it to all be staff. Um, but ultimately the procurement decision and the procurement would be done by a staff member. >> John, I I'm looking to see if I can pull

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up the procurement see if there's a >> of course not >> kicker. >> So, I'll I'll pull up the procurement guidelines. I think the requirement was on who's on the evaluation committee for the RFPs. I'm not sure it gets the level of recommending what piece of artwork would be selected. I think you're

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talking about the selection committee for the artwork. That's different than the RFP evaluation committee we have. >> She I'm not picking >> but we have a parks and w committee. Shouldn't it come before the parks and recck committee? >> That's I mean we already have >> and in addition once again not picking

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on her is I didn't know they were putting a task force together. Maybe I know an artist that might want to at least apply. >> I could do some great stick figures over that. >> I Thank you. Well, well noted. Um

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I will talk with John about what our options are for the current RFP. We could potentially cancel it and reissue. Um, I did review the procurement policy and I I do know that we did issue this in

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accordance with policy, but I will double check. Um, thank you. Yeah, you feel free to pull it. >> Awesome. Thank you, Emily. Thank you so much. >> Can we talk about the golf now? >> What do you want to talk about? Golf. >> Yeah. >> Oh. Oh, Maria, you're still on the hook.

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Come on. >> Yeah. One more. Um, basically the last item that's on the capital project list for the park is uh the beach bathroom project. And that's basically um upgrading the existing bathroom on the

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beach. It's adding toilets, [clears throat] urinals, all all new fixtures, adding a storage space, adding uh showers um outside showers to the building. um basically upgrading a 26-y old building

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that is in desperate need of um being upgraded. And we did uh apply for put in an application for TDC funding for this project. We will know on October 6 when all the applications are reviewed and at

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that point in time we'll know um if the project will be fully funded or partially funded. So, we asked for $500,000 to cover the project. Um, and that was uh that number was based on uh

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conceptual designs and engineering designs and a cost estimate of about how much it would run. >> I have a question. >> So, I I have a question. A few years back, >> I [snorts] thought we did an upgrade,

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but it may have only been to the sewers. We did do a sewer project. >> That was for the lift station. >> Yeah, the lift station. >> That was for the lift station, right? >> We didn't do anything to the building. >> No. Um we've changed some, you know,

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minor things. I replaced the uh the um sink counter and things like that, but not like a total renovation. This is we're going to add urinals. We're going to add um toilets. So there'll be two more toilets I think in the ladies.

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>> So you're making So it's going to be a little bit bigger where it makes the building bigger. Yep. >> And then that leads to add if you're adding that stuff >> is that lift station sufficient because that was the problem to begin with. >> Yes. Yes, I'm aware. Yeah. Um yes, it

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should be. >> No, it can't be. Should be. [laughter] >> Yeah. Well, look, it's part of the engineering is part of that. Yes, ma'am. >> Needs to be. It will be. I see Peter shaking his head back there. >> It is. >> Okay. >> It It will be

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>> okay. >> Thank you. >> I I I have lived through that too. Sorry. >> They they redid the um and obviously that project was underneath AJ, but they redid that whole pump station due to the fact that it was it just was not holding

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up to capacity. >> It wasn't sufficient. Every time we had anything major since they replaced it, no problems. So, >> right, >> it was a very good project and that was TDC funded. >> Yes. >> Yeah, >> that was

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>> um and yes, you'll know you'll know in October and it will be at my committee, but I don't get to vote. >> Okay. >> Yeah. >> Um >> but I think typically we get, you know, a good amount of money from the TDC to cover the project majority most of the time. So,

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>> I'm sorry. We do get a a lot of the funding good 50 you know anywhere 50 to 100%. >> I have I have been assured that there's plenty of capital funding again this year. So >> so >> I don't know what that word defines out to be but

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>> thank you D Steve you had a question about grass. >> Yeah Maria I um with the with the golf cage I agree with you. I think it's a well utilized um um part of the park. I think people really enjoy it. Um certainly does need some of these upgrades. It does. >> And you mentioned that it came from our

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master park plan that they they had just done. [clears throat] >> I seen recall. Did they also include like a like a a sand bunker type practice part around the putting green? Is that part of this? >> That's that's that's a good question. I

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>> like how far it just initial um stage the planning. Um we have not got into the conceptual planning for it or anything like that, but I will include that. Okay, >> that's a good idea. >> And and um and if if we do get to that also with the artificial grass since if

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if that goes through, it would be interesting to find out if there's any sort of uh design feature where kind of the balls roll back so you don't have people that are collecting them on the front and then they have to wait and hit and maybe there's something like that. But um

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>> uh yeah, I just didn't know what stage you were in terms of any sort of concept planning. these quotes cuz you've talked to them about square footage and >> Yes, basically square footage uh the type of uh grass that they want to put in and that's it. But um we definitely

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if you have any input on that I know there's a lot of golfers in the community. Anyone can come up and >> I'm sure you get a good task force. >> Maybe while maybe while they're working on the ball field they'll have some leftover that they can just give us. >> There you go. [laughter] >> Bring it right over there.

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>> Patch it in. Right. That's right. >> But yeah, I think it'll be a great addition to the park. >> Any more questions or comments from Maria? >> Yeah. >> Yes. Okay. >> Sorry, just to jump back to to yesterday, you you mentioned um about a list of uh events, you know, fixed

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events that happen annually and that you would like to do uh several others. >> Correct. >> I would love to see a a list of those. Okay. uh what those events are and what you're hoping to bring in. I'm just thinking about ways that we might be able to save money if we have certain

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vendors or people that you use at each one of these events where you could you could get them for all of those. They might come in on a on a lesser amount for their for their bid, for example. Um, so and then we can anticipate what might be required from some of those

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events because what I would like to see is some some offset costs of whatever it costs us to help and assist with the uh with the staff time and and any equipment and all that in terms of the the fees that we could charge for some

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of these events. So I just haven't seen a whole list of >> Yes. Um, and I could do we could provide that list and most of these activities that we're talking about or new events that we're talking about adding is park events like it'll be an event or that will be coordinated with Emily and

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cultural events and so forth. It's not outside organizations asking to bring in events. So, a lot of these um events we could, you know, when we're talking about um you know, bringing in monies, it would be for parking, it could be for

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um like all the all the food vendors that we use. So, yes, there's a list of events and I can even include all the revenue type of things that we could do to bring in revenue for. >> Great. Thank you, >> Steve. That's what I was going to ask. I

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would like to see what an event cost us. >> All right. and what money we make because I am told that Beats on the Bay does not make money and I heard Dave Federer is not going to be involved anymore and so financially that might

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affect us and again I'd rather see you if an event doesn't benefit because this village has to function as a business. I know it's a park to people, but we have to run it like a business. And if something isn't working and we're not we're losing money, then take another

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look and try something different. So, I agree with Steve. I was going to bring that up that uh I'd like to see like trunk or treat. What does it cost employee-wise? And do we make money? Do we break even? I think that's important to know moving forward.

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>> I I can provide that. um mo just I mean to be >> when you have an event I don't know even know >> most of the events we do not break even we're it's a service and um but we can look at trying to increase the revenue sure >> um definitely >> Deb

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>> I think I think also this which I would assume you would do [clears throat] needs to run through the parks and recck >> committee >> yes >> uh [snorts] there's there's always been a point of events whether where we're

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talking outside people coming in or even our stuff of overusing the park so that others so that >> regular citizens if that's a phrase >> a balance >> can use it. It's got to be if we've got every weekend or every you know every other weekend we've got something

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>> active going on. It does cut from the general [clears throat] person wanting to come and use the park. Um, parks across the country notoriously do not make money, >> but that doesn't mean we have to lose a lot of money. >> Correct.

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>> And and I think her idea is right is we started some of those if we need to evaluate, you know, if we're spending, let me throw stupid numbers out there, $50,000 and we're only getting 20,000 back, maybe that's one. It's time for it

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to go away and try something different. you know. >> Yeah. I'm just again thinking back to what I saw yesterday in terms of the expense for just the lights and the electric. >> Yeah. >> And and maybe a front-loaded investment of changing lights to LED lights would

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would save us a a bundle or fees for clubs that are utilizing um all the lights because the lights are on timers, you know, and there's nobody in the park and the lights are on. How much is that costing us? So, I think we need to re-evaluate that as well because that's

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a that's a major part of your budget is the electricity and water. >> LED is a great idea that that would save >> a tremendous amount of money and it is a capital expense. >> The expensive at first, but we'd make it back in several years. >> I thought we already put LED in.

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>> We may have I don't know, but >> I don't know if >> I thought we changed >> the soccer fields or not. That's one next that was one of the capital projects that I'm going to request for next year is looking at putting the LED lights on the on the athletic fields. >> Yeah.

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>> Um yeah, lot we're just kind of just going facility to facility. The pool has LED. This tennis courts do. Um all the solar lights around the park. So we're kind of just >> just one facility at a time. >> So we have a chunk of them. So athletic

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fields are already have a chunk that's LED. >> Good deal. >> Yeah. >> And then that way Vince can just, you know, put them on a computer system and turn them on and off remotely like people can in their house when they're on vacation. They can turn the stove off or turn the temperature up or whatever. We can

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>> just shift everything over to fence. >> But Annie and I have been talking about a lot of different things about generating revenue. We can give you a list of our ideas um and go from there. >> That's great. Thank you, Marie. >> Yep. Thank you.

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>> All right. Who's on the hook now? I think we're >> This says pool renovation. >> Pool renovation. No, that's done. >> That That's all for um capital projects. >> It's 515. >> Get done now that we're past capital. >> We'd have to go back to payroll.

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>> We're we're down to >> uh next time would be debt service. >> Yeah. >> Um that's pretty much just status quo. We're paying off a couple of loans this next year. >> Yeah, that I saw that. That's great. >> So, if you have any questions about

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that, I can try to answer that for you. >> Oh, any questions on debt service? >> It It is what it is. >> We got to pay them off. We're paying off a few. That's good. >> We are. Yeah. I had only asked her in

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our briefing about um seeing if there were other ways to get lower um rates, but she explained that that's already kind of fixed and the best >> rates are government rates anyway. So, they're really low. >> Yeah, >> you saw they were they were 2% rates. Yeah.

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>> Yeah. They they were adjusted a few years back. >> I just wanted to clarify that for everybody. >> You got all right. Uh and then tab 11 is the PY Marina Fund. fun. >> So, we'll have Lisa come up. >> This is a fun

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marina [laughter] fun. >> I know, right? >> Okay. >> All right. So, as you all know, the marina is an enterprise fund. Um, our budget is pretty much the same as it was last year. We didn't really change too

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much. We will be going up 5% on dockage. Um, I'm raising the trailer storage, so that will show in the dock usage fees. Um, and does anybody have any questions? >> Uh,

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so I I see that on a we've got a TDC grant of uh that 750. That's for the ramp thing, right? >> Yeah. You'll see that washing, >> huh? >> It's not >> Sorry. It's not specifically I mean it says ramp and that's what it

497
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was yip yapped about but it doesn't all have to be used just for ramp. It it was worded that it's much broader than just the ramp. >> Okay. So that's the first item the TDCM grant. Is that what you're talking about? >> Yeah. >> Yeah.

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>> I can change the title to marina improvements if you like. See that's >> I think that would be why when are we getting that when are we getting that dollar those money or have we >> No, we haven't got it yet. >> We haven't gotten it. When are we getting that? >> I

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>> what I know about it is that there hasn't been a form created yet. >> It's it's it's our money. It's that, you know, it's designated to us, but they haven't created the document to that we have to sign to say yes, this

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is what we're doing. It will be like other TDC grants. There will be requirements. There will be usage time requirements. >> Is there going to be a match >> or is it just standard? >> No, it's just it is money, but it's I it's probably

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uh you spend it, they repay you. >> Okay. And how much has we spent? So far, do we know? >> I don't think we spent anything because we haven't submit. >> All we spent so far was the engineering study, >> but I don't think because we haven't submitted anything to them, I'm not sure

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it will qualify. Usually, usually this is completely new thing. Usually, you have to have something in the works and you can't spend any money prior to that for it to qualify for TDC funding. >> Okay. So, Peter, how much have we spent

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so far? Do you want me to? >> No, you could do it from there. >> For the conceptual design. >> We 50,000. >> Well, that's what the council approved. We spent about half of that so far, but we will be spending about 50,000 on the conceptual design. >> And there's no guarantee that we're

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going to get that paid back from what you're saying. >> I'm not sure we will because I because we don't have a lot of that documentation yet. >> She led me to believe we will get it back. So, this is totally different. And again, it is different. It's never been

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done before. When they called me because they asked, Peter and I talked and they asked me, "How much money would you need to do the marina?" >> I just guessed because I didn't know. And when she called me and said, "Your district's going to get it and but we

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have to work out all the details." And I [clears throat] asked Carara at the time, "Can I uh can we start looking into stuff?" And she said, "Absolutely." So, >> well, there's a difference between looking into and paying for >> and it's what Kevin Maddox will allow to

507
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be paid for. >> Yeah. Well, >> well, the plans I saw some conceptuals. >> So did I. Yeah. >> And those are well over $750,000 in in work that that's got to take place. And the plans that I saw also

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called out the fact that we have uh spalling occurring on the current dock that needs to be addressed. >> Yeah, >> it's light spalling, but you don't want to let it go, >> right?

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>> I can I can try to push Cara since I sit on that committee. I can try to push her to find out when we're going to see some paperwork. >> Yeah. All right. Yeah, I think I think we ought to find out about that. I hate for us to continue to spend money and then

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>> not have a form and not have a way to get there. >> Kevin Maddox is the one that controls a lot of that. >> Yeah. And sometimes she's she's she's had some problems with uh people spending money without it being prior approval. >> Yeah.

511
02:25:40.399 --> 02:25:56.720
>> And Kevin won't pay it. >> Wow. So, and that's that's not to us and that's, you know, that's to some of the vendors. So, I just we just need to find out what's what's going on. >> Okay. >> But the the money is earmarked for us.

512
02:25:56.720 --> 02:26:16.399
It is. >> Great. Awesome. >> Is there anything in here? >> What do you have? Your mics on? >> Yeah. >> Go. because I'm waiting for you guys to be uh I know I've heard it from a couple of the TDC people too that it is

513
02:26:16.399 --> 02:26:33.439
definitely earmarked for us. It's it's coming our way. >> Perfect. >> Um I I know I said this last year and I'm going to say it again that I feel like as as the building department does, I feel like the marina should transfer some money into the general fund. I

514
02:26:33.439 --> 02:26:51.120
think that it's still all of our it's one park. I think that the people come in and use it. I think the marina should put some money into the rest of the park as well since all the marina is using the park too. Um just like the building

515
02:26:51.120 --> 02:27:05.840
department does. They transfer money into the general fund to help pay for things. I think the marina should do it also. >> I agree. >> I thought we kind of had a discussion about >> a one time talking about the

516
02:27:05.840 --> 02:27:25.120
marina fund to changing and not be a enterprise fund. We >> did have that discussion. >> Yeah, >> I >> no go on. >> Vice Mayor has [laughter]

517
02:27:25.120 --> 02:27:43.680
>> you first. It's okay. We had had that conversation about the marina becoming part of the park and um um I don't know if now's the time to do it really. I was going to wait to start

518
02:27:43.680 --> 02:27:58.960
that process. So I don't know if now's the time. But >> well, it seems like if we're talking about a budget on a department and a fund >> and we're going through this, it might be the right time to talk about I don't know, John. >> Yeah, I'd say if you're going to change

519
02:27:58.960 --> 02:28:16.160
it from enterprise into um uh you know, back back into the you know, general operating fund, um I recommend doing it starting whenever you're whatever fiscal year it is that you want to start it. So, October one. So, um, you could give the direction, you know, at at any

520
02:28:16.160 --> 02:28:31.040
point, you know, August, September, but I recommend that it start October 1. That way, you know, it's we have a clean, uh, budget cycle. We know when it stopped being an enterprise fund and when it started being an enterprise fund, and it lines up with our fiscal year,

521
02:28:31.040 --> 02:28:47.280
>> which is what we're discussing now. >> Correct. Yes. >> Yeah. This is the >> So, now is the time to talk about this. >> Yeah. If we're if we're going to take it out of being an enterprise fund, uh it would be if we want to do it for next fiscal year, it would be part of this budget. >> Which is why I say now is the time.

522
02:28:47.280 --> 02:29:04.080
>> I didn't know that because John I've talked to John about it and Ron and I have had multiple conversations about what I'd like what we as a community would like to see the marina become. >> And uh um you got to admit it's been

523
02:29:04.080 --> 02:29:19.760
pretty good. They don't pay rent. They don't pay anything. I mean, in all seriousness and it is part of the park and um I just and John I you and I had the conversation that there was never a resolution to make it official so it

524
02:29:19.760 --> 02:29:36.880
would be easy to move it back sort of in your words. >> Yeah, correct. There there was nothing that I could find. I mean you can do it multiple ways. It can be done by a formal resolution creating it. Um it it from what I could tell it looks like it was just done as an accounting change and put it into which is perfectly

525
02:29:36.880 --> 02:29:51.840
proper. I'm not I'm not saying that's an improper way to do it. Um but it just means that um if the village wanted to change it from an enterprise fund to a non-enterprise fund. Um it's really just the the magic of Hattie and her accounting and it you know it would just

526
02:29:51.840 --> 02:30:07.920
be a change in the way it's accounted. So, we would still need to budget for it, make sure it's fully budgeted, make sure everything is there, but it would it would not be its own separate standalone enterprise fund. It would be part of the uh it would it would just move into the the general um

527
02:30:07.920 --> 02:30:24.479
>> financial talk to me about what that does to you in your office. >> I mean, it would be a lot of work for the finance department. I think that keeping it in the enterprise fund is a way for you to see exactly where

528
02:30:24.479 --> 02:30:40.720
they're making their revenue or if they're not making revenue. It's it's a way to track that the revenue and expenses in one place. So, I think that was the purpose of it becoming an enterprise fund and it

529
02:30:40.720 --> 02:30:56.160
it's easier for you to understand to be able to see it that way versus it being just all bundled up with the general fund. >> Do you chase the rent on all of those right now >> on the dockage? >> Yes. >> Yes. >> Would you have to change chase the rent

530
02:30:56.160 --> 02:31:13.120
then addie if if we took it out of this or would it still be under the >> I mean it would still pretty much I think function the same way. knew it would have in the same way. Okay. >> Um but whether you're you know like pulling reports to see your profit and loss would become a very difficult task

531
02:31:13.120 --> 02:31:28.720
because >> it would be grouped together as one thing >> to said it would get intermixed and it would be hard to see it as a an entity. >> But we could definitely look at transferring in like Anna recommended.

532
02:31:28.720 --> 02:31:44.560
Um I would have to look into that a little further. I mean, I just did a little bit of a search and it does say it's allowable, but it depends on the the revenue sources that are coming in. >> I mean, it's the revenue is definitely up. I mean, the projected balance for this year is 119,000. So,

533
02:31:44.560 --> 02:32:01.120
>> yeah, I don't see why, you know, like the like the building fund does pay rent, but we would need to look into see what would be an appropriate amount for that. >> $100,000 would be great. Would that be more would more in line with what you're thinking is that the marina then

534
02:32:01.120 --> 02:32:15.840
>> very similar to what the building department does pay rent? >> No. >> Okay. >> I just think it would be a better revenue source for the the community if we ran it. That's all. I mean, I I

535
02:32:15.840 --> 02:32:33.120
>> I don't think the revenue per se is going to change. I think I I understand what she's saying. This is a better way for >> for tracking purposes, >> but why not at the end of the year? You could almost zero it out. >> I mean, you're not going to go to zero, but you can >> if if we did that, then any capital

536
02:32:33.120 --> 02:32:48.720
projects would be coming out of the capital capital projects fund as well. >> So that that might cause some issues with the capital projects, >> but you could set you could definitely set an amount or a percentage per se. It

537
02:32:48.720 --> 02:33:05.439
could go into general if we did a portion could go to general fund and a portion could go to capital projects and then we would move all projects to the capital projects fund. But you understand that that when when we get a when we get heartburn over a number of a

538
02:33:05.439 --> 02:33:22.800
million dollars to do work on that building over there, [laughter] you're you're looking at double when it comes to marine work >> because marine work costs double of what general construction does. And there's multiple reasons that it that that is, but one of the reasons

539
02:33:22.800 --> 02:33:40.240
is the US LNH insurance that automatically kicks in the minute you're starting to do any kind of marina work. So if we have heartburn over a million to do renovations on the government building over here, then we're going to be faced or other council members are

540
02:33:40.240 --> 02:33:57.840
going to be faced in the future with two or three million dollars. And it's all because of what happens in marine construction. So >> yeah, I yeah, I took the time to try to look back and see where a lot of this money came from. And um back in I think

541
02:33:57.840 --> 02:34:13.600
it was 07 maybe 08 >> we were looking at it >> um the the general fund was still putting money in to the tune of like 1.4 1.5 million to help pay for the initial

542
02:34:13.600 --> 02:34:30.640
renovation of the park. um in that year they only had in fund balance like 200,000 maybe 300,000 something like that. As you move forward you could see that they were starting to pay the general fund back plus make their own.

543
02:34:30.640 --> 02:34:45.680
Um I I think it's important because of the amount of money we spent initially to make sure that we have the money available to to do the renovations as we go forward. That dockage is now 20 plus

544
02:34:45.680 --> 02:35:02.399
years old. It's it's it's going to start needing more repairs. >> We just need to be careful. I like the idea of them paying rent >> rent >> and and helping with whatever electric

545
02:35:02.399 --> 02:35:18.399
and water and if it's not already in their side of the the enterprise fund. Um because that is what the the general fund is still paying for and that shouldn't be. >> Um so I like that idea really well.

546
02:35:18.399 --> 02:35:33.600
>> Is that more on the lines of what you're thinking, Sharon? >> So it really sits in its own bucket >> uh and it's accountable and you have better accounting in that way. >> But at the end of the year there's a there's a proportion that goes towards

547
02:35:33.600 --> 02:35:50.240
>> the uh uh the general fund. >> I have I have a thinking shar. >> Yeah, sort of. Okay. I have a John question. >> Yeah, I think you said said it exactly. I I like the separation. I like being able to see the detail, but I I wouldn't mind if there was some sort of kind of

548
02:35:50.240 --> 02:36:06.080
rent back or whatever you want to call it. >> I have a John question. If if even with the rent back, if their fund grew to an excessive amount, and you'd have to define what excessive amount, is there any reason why? because it wasn't

549
02:36:06.080 --> 02:36:23.840
coded as a enterprise fund. It was only um accounting purposes that at some point we could say okay we're transferring [clears throat] 500,000 this year from them to us. >> No, it should still be treated as an enterprise fund even though if it hasn't

550
02:36:23.840 --> 02:36:40.000
been formally design I mean it has been designated through accounting and through determination of a prior administration. Um, so we should still treat it that way, >> but it would just be a distribution at the at the end of the year into the general fund, >> right? >> No, he's he's saying that what I said we

551
02:36:40.000 --> 02:36:55.920
couldn't do, we shouldn't do. >> Okay. >> I think Yeah, it would be better if you did it as if you did as rent. It's I think that's a valid I mean, you can, you know, there's a use there's a use of the space and that's being charged for that specific >> uh fund and for their use of the facilities and and then that

552
02:36:55.920 --> 02:37:11.600
>> it does the same it accomplishes the same thing just for coding purposes. Yeah, I think it uh it covers ours. >> Okay. >> All right. Good. All right. >> So, can we >> anything else on on that? >> Can we work towards that? I don't know whose job that is. >> Yes.

553
02:37:11.600 --> 02:37:25.600
>> Yeah. Is there anything else on that budget? This budget? >> I don't No. >> No. Steve. >> Yeah. Lisa, Ju just uh help me understand um just for instance, like the fuel sales. You have a you have

554
02:37:25.600 --> 02:37:42.560
520,000 in in in fuel sales and but the but the revenue it seems is is 390. >> We make >> the expense is 390. Yeah. The expense. >> Oh yeah. Right. The expense is 390 and

555
02:37:42.560 --> 02:37:59.680
you made 520 off of that basically. >> Yeah. Yeah. Um we make a dollar minimum on every gallon of fuel we sell. >> Okay. So that's just the minimum. You know, we stay competitive with all the local gas stations, whatever. So

556
02:37:59.680 --> 02:38:13.120
sometimes that's a little bit more, but it's never below a dollar. >> So for every gallon of fuel we sell, we make a dollar. >> You're making a dollar. Okay. >> At least. >> Good. Um and then uh we're back to something I think we talked about last

557
02:38:13.120 --> 02:38:31.120
year uh in advertising. Um 30,000 36,000 project uh proposed. What is that for? We advertise in southern boating, yaching, um, Florida sport fish. We stay in pretty much the like the boat show

558
02:38:31.120 --> 02:38:48.720
issues, the sport fish issues, you know, stuff that's relevant to Almiraa. We have to stay. We're Transient Marina, so we have to stay out there, you know, we got to keep our name out and their prices go up. I think it's almost like $1,400 every time we advertise in some of the magazines. And are are you is

559
02:38:48.720 --> 02:39:03.920
there a way that you can check with people that that's how they found you through that advertising? Is there any way to kind of track that? Uh >> I guess we could um I don't really know how. >> I mean it would be good to know to justify this number because

560
02:39:03.920 --> 02:39:20.240
>> don't we supposedly have a waiting list to >> waiting list for annual that is just for annual >> not transient >> not for transient. I'm just thinking there might be better ways of utilizing this fund for advertising rather than in magazines, right? It's magazines and online magazines.

561
02:39:20.240 --> 02:39:36.479
>> Yeah, it's online and yeah, everything that comes with the magazine. >> It's um you you may want to reach out to um one of the TDC girls and ask them about

562
02:39:36.479 --> 02:39:52.560
the voting side of it. >> Okay. They may have um a good idea of a better magazine or less magazine and more digital style. >> Well, pretty much all the magazines are also digital. >> It's magazine print and digital social media.

563
02:39:52.560 --> 02:40:07.840
>> Yeah. All that >> anyway. >> Yeah. No, I'll look out. >> I mean, it'd almost be interesting to to not advertise this year just to see what kind of difference there might be in the transients >> coming or not coming. Uh I don't know if

564
02:40:07.840 --> 02:40:24.399
that we want to play with that but uh just to we get a definite answer if the advertising is working or not. >> Yeah. But then again would we be hurting ourselves in the long run? >> Yeah, that's the question. >> If you if you stop advertising then if you got to play catchup to get it back

565
02:40:24.399 --> 02:40:41.359
out there the word back out there. So that may be a dangerous game to place. >> I can definitely cut back if you'd like me to you know not advertise in as many magazines. I think I'd like to just see something that we can we can track where we can we know what the return on

566
02:40:41.359 --> 02:40:58.240
investment is is from the person that's staying. >> Yeah. If I get a call fish with me, I ask them, "How did you find me? Did you get referred?" You know, that's >> exactly I can um I can ask them. I mean, you know, some people do say, "We saw you in Southern Boating and you know, but um I can ask them if they call if

567
02:40:58.240 --> 02:41:14.080
it's somebody that I don't already know." Lisa, why did u uh you budgeted this year that we're in 135 for fuel tank inspections. You've only spent about 5,000 of that. Why are you back at 135

568
02:41:14.080 --> 02:41:29.920
again uh for next fiscal year? >> Let me see where you're at here. >> I'm under repair and maintenance fuel tank inspections. The third one down. >> Oh, okay. Well, I mean, um, >> we know what an inspection is going to

569
02:41:29.920 --> 02:41:44.880
cost. >> Do we put repairs under that with Lee? >> I think that might be also repairs on top of the monthly service. They come monthly and inspect everything. And then if we have any kind of repairs, that's on top of that. So,

570
02:41:44.880 --> 02:42:00.560
that's might we haven't had a lot of uh repairs this time, so that might be why that number's down. And the buoy program isn't Wasn't the buoy program a county function or did they give that up? >> They pay for No, this is the 300 foot offshore buoys. >> Oh, it is. Okay.

571
02:42:00.560 --> 02:42:16.960
>> And Port Antigua. Okay. We take care of the port. >> And we stay on top of that every year. Absolutely. Right. >> Okay. I checked into um the buoy program and they they would pay for new anchors, but they

572
02:42:16.960 --> 02:42:33.439
won't ever pay for the buoys, but only for the new anchors >> at the TDC level. >> All right. >> Can I get a just a little more clarification on other expenses? >> I believe the other expenses are credit card fees.

573
02:42:33.439 --> 02:42:48.880
>> That's our credit card. the credit card fees, >> but that's recouped credit card fees. >> It's charged in the on the revenue side as part of the dockage or whatever else they're paying for fuel. >> Um, and then we get charged separately

574
02:42:48.880 --> 02:43:05.520
on the expenses for them. So, they balance out. >> And actually, Lisa just increased. >> Are we doing like everybody else? When you use a credit card, we charge more. We do that. >> So, we're recouping that. It shows, but we're recouping it. What we're really doing is we're reducing when they pay

575
02:43:05.520 --> 02:43:26.800
we're reducing when they pay cash. >> Yeah. [laughter] >> It's terminology thing. >> I got you. Okay. >> Anything else on that, guys? No. All right. Thank you. Thank you, Lisa. >> Thank you. >> All right.

576
02:43:26.800 --> 02:43:45.040
Tab. What are we on? Tab 12 is a wastewater fund. if AJ's available. >> I am here. >> All right. Um going through this uh and the revenues we have um our normal system development

577
02:43:45.040 --> 02:44:01.120
charges uh our grant that we have coming in both the FQUIP stewardship and our legislative appropriations. Um we have a see sorry the other one's pretty

578
02:44:01.120 --> 02:44:16.240
standard um we don't really have any changes uh salaries um uh professional services um most of the as we go through most of the budget it's pretty pretty much the same outside of our and up until our

579
02:44:16.240 --> 02:44:33.920
capital projects but if you guys want have any questions on anything before we get to capital project I'll just interject um a little bit here. We're supposed to have the wastewater rate study at the August 20th meeting. And with that, hopefully we'll

580
02:44:33.920 --> 02:44:50.560
have some clear um path on increasing any wastewater fees. So, when I get that information, the revenue side of this could increase a little bit. >> I would like to seen that while we were having this discussion, but if we got to wait until August 20th, that's fine.

581
02:44:50.560 --> 02:45:06.000
Aren't we having a >> is there a uh >> online meeting or something going to happen here soon on that or is there is that just we got to wait for Rav Telis so August 20 okay >> I have a question

582
02:45:06.000 --> 02:45:23.840
>> uh they're going to be here right AJ >> yes yeah I got confirmation that they were available and they will be there for >> and they finished their study >> we have another meeting this Friday to go over the adjusted numbers with be updated for the MPK project. Um, and

583
02:45:23.840 --> 02:45:41.920
then also a pipe replacement uh cost >> and it'll be a but it'll be a final completed study when they come see us on August 20th. >> Yeah. Yeah, we we've been holding off on it to get the more accurate numbers. Um that way it was more accurate instead of

584
02:45:41.920 --> 02:45:58.640
less conservative. Um but yeah, that'll be presented at the August 20th meeting. >> Okay. >> I have a question. Yes, Deb has >> um I don't remember how long ago we had a conversation about um the

585
02:45:58.640 --> 02:46:15.840
charges going up on the the wastewater bills to the citizens the and that that was coming through Keargo but running through the water company of course because they do our billing. Um,

586
02:46:15.840 --> 02:46:32.080
not that I want it, but I never saw those increases. >> That's what I was referring to with the wastewater rate study. They would let us know what those increases will be, so then we can implement them. >> This wasn't No, this isn't the the charges for the amount the amounts. This

587
02:46:32.080 --> 02:46:47.840
is the service charge that they're charging to do the service for us. >> That was FKA had increased their rates. I'm sorry. >> They they the FKA had basically this is

588
02:46:47.840 --> 02:47:03.840
the credit card author or the credit card >> no uh portion of it. It was a couple years ago that that was a pass through cost to us. >> Um no it was billing. It had to do with billing and that I I get charged I

589
02:47:03.840 --> 02:47:19.279
forget what it is $10.50 50 cents um every month for them to handle that billing. And I was under the impression that that was going up. Not much, couple bucks, but it was going up. I never saw

590
02:47:19.279 --> 02:47:34.960
an increase. >> I don't know if we have any increases from FAA on that. >> That's great. >> Okay. >> I know we had that discussion, but Okay. >> Would that would that affect this? That doesn't affect this?

591
02:47:34.960 --> 02:47:51.200
>> Oh, no. It's, you know, it's it's probably only affects the citizens, but >> Okay. [clears throat] Um AJ, I got a question on the um this $200,000 that we're or excuse me, this 2 million that we're supposed to be

592
02:47:51.200 --> 02:48:05.359
paying the Kilago waste treatment district. And that was all over a discussion of the the upgrades that we're going to have to do has necessitated them to do certain upgrades

593
02:48:05.359 --> 02:48:21.680
in Keargo and we're having to pay for their upgrades too. Is that correct? So this this is Kargo's uh they're adding an upgraded headworks and an EQ basin for the inflow

594
02:48:21.680 --> 02:48:37.920
um of the wastewater and it's both Kargo's uh inflow and also ours and for project cost that we have a shared use of I kind of put that in quotes um we have a certain percentage that we have been

595
02:48:37.920 --> 02:48:56.000
paying for those project costs. We we didn't budget for this last year. So why are we budgeting for it this year then? >> So they're in the process of releasing their RFP for this project and it will be expenses that will be coming out um

596
02:48:56.000 --> 02:49:13.200
that we will be owing to Keargo for this fiscal year. >> How do we know that if they if they're sending out an RFP? How do we know that? And are we doing ourselves a a disfavor by saying that we're budgeting two

597
02:49:13.200 --> 02:49:29.520
million, so it's going to end up being a $2 million project? I don't >> It's It's It's a percentage of the project cost that we have. Um the budget uh the expected project cost from the engineers and our portion was the 2 million.

598
02:49:29.520 --> 02:49:47.920
>> And why are we paying to upgrade their plant? It's part of the interlocal agreement when there is a shared use as far as an increase um that works in both their favor and our favor as far as having

599
02:49:47.920 --> 02:50:03.439
like an EQ basement would fall into that that we have a percentage that we pay. >> So we're paying so this 2 million represents a percentage of the work that's taking place. >> Correct. >> How much per what is our what is our

600
02:50:03.439 --> 02:50:28.800
responsibility? I believe it's 34%. It's based off of the inflow. So we're we're roughly a third of the flow as Kargo. >> Is that something we negotiate? >> Yeah. For their capacity within their system.

601
02:50:28.800 --> 02:50:48.080
>> Yeah. >> So we we basically own a third of the capacity in their treatment facility. I don't get it. >> I think I think some of that was being looked at while we were um trying to do the pump station and the uh

602
02:50:48.080 --> 02:51:05.840
pipe replacement by Wade Trim and negotiating um what the repairs up there would repairs upgrades would need to be done to do what we're doing, how much that should be. Uh we we have paid a third

603
02:51:05.840 --> 02:51:21.439
for quite a while. Uh probably since the beginning because we haven't changed the contract a lot. >> We are paying a third to upgrade their system. >> Yeah. But we're using their system. We're using their system. >> But we're paying to use their system.

604
02:51:21.439 --> 02:51:37.439
>> We pay a Everybody pays a monthly fee to use their system. >> So that should pay for the repair and maintenance too. I don't think it it was never >> I don't think it was >> I don't think it was

605
02:51:37.439 --> 02:51:54.080
>> yeah it's only for system upgrades. >> So if there's an upgrade to the system that is required or needed and it benefits us as well then it's been in the past that we've paid a third of it. The only reason why I ask is those folks

606
02:51:54.080 --> 02:52:09.840
are sitting on $25 million in a bank and we are not when it comes to that. And every year they get a distribution just like we do as a city as just as a waste treatment district. They get a distribution the same as we're going to

607
02:52:09.840 --> 02:52:28.720
get on on on this the state allocated dollars. Uh and every year they go to Tallahassee like we do and beg for more money. And yet we're still they so they've got a surplus as I'm told and I could be wrong of $25 million. And so um

608
02:52:28.720 --> 02:52:45.840
I don't know just something seems wrong and I don't understand it if we're helping do an upgrade to their system. Our our flows were projected a long time ago >> and we've stayed under the flow. >> Yes. And we >> we have stayed under the flow.

609
02:52:45.840 --> 02:53:07.120
>> Yeah. And we stay under the flow >> and our salinity is under the flow. And you know, we're we're following all the rules, >> right? >> Well, let's do it. >> That would be John, I suppose, right? John, you're [laughter]

610
02:53:07.120 --> 02:53:22.960
>> He says, "Who?" Me, >> John. They're throwing you under the bus. >> Yeah. I mean, you're talk you're talking about uh potentially looking into the agreement as to why. Yeah. So, I would work with with Ron and then AJ on that. So, >> can we pay them? Well, how do we do this? We give them half now and half

611
02:53:22.960 --> 02:53:38.439
next year. >> Yeah, >> I don't think they >> and then we can go find more state money. Anyway, okay. I just >> I did. Let's move on. What else you got?

612
02:53:38.960 --> 02:53:57.520
>> Sorry. >> That it? >> Yeah. Um on under our general operating and then our infrastructure or so our capital we have uh upgrades with our SCADA system to start including

613
02:53:57.520 --> 02:54:14.319
additional vacuum pits and grinder uh stations to incorporate that into our SCADA system for uh quick response and monitoring. Um, we also have the what we carry for

614
02:54:14.319 --> 02:54:32.560
any new laterals, infrastructure, additional items that need to be repaired uh within our infrastructure. We have the exhaust fan replacement at the MK station. Uh we initially had budgeted 40,000 but it has gone up. Um,

615
02:54:32.560 --> 02:54:48.399
so we are holding off until this this fiscal upcoming fiscal year to move forward with the replacement of those exhaust fans and ceiling of the roof. Um, and then in our 5-year capital projects, uh, part of that we have the

616
02:54:48.399 --> 02:55:03.439
expected cost to replace vacuum pumps and then also the sewage and booster pumps. And that's what the 286,000 for each of those were. Under equipment, the only thing we have in there is uh three replacement trucks.

617
02:55:03.439 --> 02:55:19.279
Uh the vehicles have started meeting the end of their service life. We've already had to replace a couple transmissions. Um one of the vehicles was just in an accident. Um but this is preparing to replace those vehicles that are becoming

618
02:55:19.279 --> 02:55:35.680
costly for repairs. >> What kind of trucks are those, AJ? >> They're utility bed trucks. the regular cab utility beds. Um they keep all their tools, uh equipment, pumps, things like that on them.

619
02:55:35.680 --> 02:55:51.040
>> So we currently have eight and you want three new ones. >> Yeah, it would be replacing. So it's not just in addition. They would be um auctioned off. We've got a couple that are we're limping along right now.

620
02:55:51.040 --> 02:56:07.200
>> You can't use those little Chinese trucks like Karago waste treatment district [laughter] uses. They are running all over the place. >> They would probably need to tow a big trailer and uh carry carry all their tools and stuff. Those guys, they'll

621
02:56:07.200 --> 02:56:27.600
they're only installing little controllers. So, they don't have a lot of uh actual equipment and stuff on it >> where when they're doing maintenance and repairs, we have a lot more items on our truck than those. So, are those being driven every day by different

622
02:56:27.600 --> 02:56:44.359
employees or there's some that are sitting here? Because I know when I come by here, I see trucks sitting >> on a weekend there's 22 back here. >> Yeah. >> Yeah. They're they're not working on the weekend unless they're the on call guy. But yeah, each truck each uh tech has a truck.

623
02:56:45.520 --> 02:57:05.439
>> Do we really need that? Yeah, I was. So, I was down a truck just this year. I had one truck blow a transmission. >> Uh we had to replace the transmission. It cost me almost $7,000 to have to replace the transmission. 3

624
02:57:05.439 --> 02:57:21.520
weeks later, the truck was totaled. Uh luckily, we were able to acquire the truck from the insurance company, and during that time, another transmission went out in a truck. I was able to swap and pull that transmission out and keep

625
02:57:21.520 --> 02:57:37.200
it in the other vehicle to keep it going. Um, and then as Sheila spoke, we uh, Wastewater took over her truck and we added the utility bed to that truck to keep it going. >> So Sheila's Sheila's truck is 40,000.

626
02:57:37.200 --> 02:57:55.760
The parks is 42 and yours are 64,000 each. Yeah, those utility beds that they have all their tools and equipment and everything and keep it all secure are the expensive things. >> So, >> they're an additional almost $12,000.

627
02:57:55.760 --> 02:58:14.319
>> Public works has a bunch of trucks, too. >> Yeah, >> those trucks are being utilized. Yeah, >> they do. employees. >> Oh, Anna's passing around that public works has more trucks than employees. >> I wish

628
02:58:14.319 --> 02:58:29.600
>> I wish I >> That's what Sharon just said. I don't know. >> Yeah, that's not true. >> There was How many public work employees are there? >> Seven. >> Seven. >> Yeah. >> I said

629
02:58:29.600 --> 02:58:45.680
>> 20. How many public works employees do you have? >> Um, roughly 20 >> and how many trucks do you have in that department? >> 16. >> Oh my god. >> I don't.

630
02:58:45.680 --> 02:59:18.000
>> And two of those are dump trucks. >> Are any of those 20 employees part-time? No, I don't have any part-time employees. >> Right. >> Are those through government purchases at 64,000 a piece? >> Yeah. Are they

631
02:59:18.000 --> 02:59:34.040
>> If me and you went to go buy that truck, it' probably be 90. >> Are they all 2500s or bigger? 3500s. Uh, these ones are 2500 regular cab. Yeah. Utility beds.

632
02:59:36.160 --> 02:59:52.080
>> I like the way I like the way Sheila and the parks buy their trucks. >> I buy them buy them. I I'm the one that priced them out for them. I I pick them all out >> as the fleet manager. I I think what he's saying is the price is a whole lot

633
02:59:52.080 --> 03:00:08.319
better in >> like I said the difference that there's nothing special on these trucks. The the biggest thing is is the utility beds. >> 20,000. >> That's why we saved the one truck that got in an accident. We took the utility bed off of it to >> Yeah.

634
03:00:08.319 --> 03:00:24.800
>> to u and installed it on one of the other vehicles >> to keep it going. >> Okay. I'm I'm through. I'm sorry. I can take it. >> What else y'all got? Anybody? Anybody? >> Steve, >> are we going to auction off those other

635
03:00:24.800 --> 03:00:39.439
ones so we can recoup a little bit of money? >> Yeah, those trucks will be auctioned off. >> Yeah, I just like clarity on all the others and the miscellaneouses and the generals. Got 300,000

636
03:00:39.439 --> 03:00:58.000
in other and general operating supplies and that sort of thing. Just any more detail would be nice. >> Let's see. >> Oh, the general operating supplies those so those are are the ones or two items

637
03:00:58.000 --> 03:01:15.279
that we buy that are not directly with with specific uh vendors. So instead of having a list of, you know, 20 or 30 other vendors that have a, you know, 2,000 here, 2500 there, it all just rolls into that.

638
03:01:15.279 --> 03:01:33.040
>> Um AJ, how um how much more do you need to do on that generator storage building? >> The generator storage building, the only thing that's pending on it are the interior items. So that's the uh the Chelsea upstairs and then the uh the

639
03:01:33.040 --> 03:01:47.920
lift. Me and Terry are both working on the lift. Um they're the you know sister building so they're exactly the same. I think he's already installed most of his shelving upstairs but we are u mapping it out and pricing it out right now.

640
03:01:47.920 --> 03:02:06.560
So that 61,000 the 61,000 that you're budgeting for that is is on top. >> Yeah, it includes that. It's a carryover. It's it's in this current year's budget. Um but we haven't we haven't got the elevator because of the

641
03:02:06.560 --> 03:02:21.920
the delay in the project and everything. So we had to wait until that project was done to move forward with the other stuff. Gotcha. >> So, it incorporates the elevator and the uh the shelving units inside. >> Okay. Thank you. Anything else? >> Yep.

642
03:02:21.920 --> 03:02:39.920
>> All right. Thank you. >> Well, this concludes the book. >> Is there anything else, Hattie, you need to share with us? >> We got one more. >> Yeah, we got >> Did you want to go over storm water anymore or >> I thought we did storm water. >> We kind of touched on it. >> We kind of did it.

643
03:02:39.920 --> 03:02:57.120
>> Perfect. Yeah, we discussed the uh capital portion of it. >> The rest of it's just personnel and just a couple minimal operating costs. >> What else do we need to finalize? [snorts] >> Just storm water. If if you guys are

644
03:02:57.120 --> 03:03:11.840
good with that, AJ can be done. >> I did want some clarification on the transfer from the marina fund. If it's allowable, do you want me to go ahead and put a $100,000 transfer as of this coming budget?

645
03:03:11.840 --> 03:03:30.399
>> I had a saying. Yes, Steve. >> For rent, >> I thought we needed to find out how much >> it should be. >> Well, I don't know. That young lady over there seems to have a pretty good handle

646
03:03:30.399 --> 03:03:46.880
on how much she has to pay for rent. [laughter] Sorry, put you on the spot. >> If it's if it's say 100,000, does that set it at 100,000 every year or do we just determine that on an annual basis? >> I think or a percentage of

647
03:03:46.880 --> 03:04:01.279
>> I think a percentage. >> What I kind of did is took an average of what square footage costs for commercial building and alada was. So that one line item that I transfer over is basically just for rent. If you look into my

648
03:04:01.279 --> 03:04:18.160
personnel category, you'll see where like portions of the the clerk for uh finance that takes the payments in comes directly out of my personnel costs. Um there's a cost for it for Susan come a

649
03:04:18.160 --> 03:04:32.800
portion of hers comes out of my um salaries as well as code enforcement. So the the employee section portions come directly into my personnel and then that extra $84,000 is we'll just deemed it

650
03:04:32.800 --> 03:04:50.000
kind of rent. And that's how that's how we came up with it a few years ago when the state mandated that we have to have these separate funds and that they be placed in uh on our websites on an annual basis. >> But in the the difference between yours and the marina is you have a building

651
03:04:50.000 --> 03:05:04.000
and office. >> Yes. >> Correct. office space. So maybe the 100,000 is right. I just >> we just randomly picked a number. I want to be careful. >> And it's Yeah. And it's not bankrupting

652
03:05:04.000 --> 03:05:20.399
them. It's >> when when we go through >> it's still leaving money in their account. >> There has to be a way to calculate the proportional share. >> Yeah. We we'll work with Hattie and to make sure, but I mean just thinking it through when Hattie and I were sitting I want to speak for her, but to me it

653
03:05:20.399 --> 03:05:36.479
seemed $100,000 seemed reasonable knowing what the marina occupies. Um but obviously we'll need to we'll make sure we can justify it. >> And and where does the water and the electric >> all their expenses come directly out of their funds? >> It is out of their Okay.

654
03:05:36.479 --> 03:05:52.813
>> So it would just strictly be rent. >> So it would be strictly Yes. >> Round rent. >> Yeah. Rent, >> Steve. And Yeah. And so this since this is a workshop, we're just giving direction in terms of giving us more information. We're not really voting on anything right now. Yes, I assume. >> Yeah, >> correct. Yeah, the budget um we would bring the budget will be brought back

655
03:05:52.813 --> 03:06:09.359
[clears throat] at the um the first budget uh hearing. You guys will see the budget again. You'll set the millage rate, see the budget, and then at the second hearing, we'll make the final determination on each. So, this is Yeah, like you said, just getting guidance, and then you'll see all of this reflected in the new books when when we

656
03:06:09.359 --> 03:06:25.439
come back. >> Okay, Anna. So we don't Okay. >> I would also like to know Jamie, did you need further clarification on the calculation for the new hire yet? Is that something you guys need now?

657
03:06:25.439 --> 03:06:41.279
>> Well, we need to it's twofold. We need we need millage clarification on on where you guys want us to head so that when we come into the budget unless we're meeting tomorrow and we can discuss tomorrow. [clears throat] Um, so that when we come into the budget hearings, we have a we have a number

658
03:06:41.279 --> 03:07:00.640
that we're working with. >> Understood. Um, well, we're through our book. Uh, do we need to meet tomorrow, folks? >> But we need to make two decisions yet tonight if we're not going to meet tomorrow. So, >> which is fine.

659
03:07:00.640 --> 03:13:37.279
>> You know what? They've asked for a fivem minute break. So, let's do a let's let's take a five minute break. >> They make fun of me cuz I hold it all night and they can't. So, shoe All right,

660
03:13:37.279 --> 03:13:53.120
we've got we got the signal from the big guy in the control room that we're good to go. So, I think we're back on the air and we can pick up where we left off. So >> Jamie, finish your dinner.

661
03:13:53.120 --> 03:14:10.160
>> No, I can Can before we start in on on that, can I interject one thing? Can I ask >> Sure. What you got? Yeah. >> Uh Frank was here, Frank Derler was here earlier for the land acquisition and they asked for 25,000 to be put in for

662
03:14:10.160 --> 03:14:26.160
>> Yeah. for >> whatevers. um >> as appraisals that >> as appraisals or reviews or whatever you know comes up in the course of the year was wondering if we're willing to add 25. It was at zero in the budget.

663
03:14:26.160 --> 03:14:41.760
>> Where would we get that out? >> That's fine. I >> Huh? >> Where would we in the capital projects fund >> out of the capital project? >> It was 25,000 last year. >> Okay. And it got taken out this year. I I >> and we've saved in a few of the other

664
03:14:41.760 --> 03:14:57.840
capital. >> What did they what did they spend the 25,000 on last year? Do we know? >> Nothing. >> I can answer I can answer that question. They came back at one of the later meetings, the two meetings ago, I think, and they were talking about the um um

665
03:14:57.840 --> 03:15:15.120
horse pin property next to the horse pin and that got >> and they had the wrong info and all that. Yeah. >> Yeah. Well, that not only did they have the wrong info, now the the buyer has decided that he may not want to sell. Okay. >> I mean, the the owner has decided he may

666
03:15:15.120 --> 03:15:29.840
not want to sell, but that was the intent is of the 25 is to look for properties over the course of the year that >> uh we could maybe we need an appraisal on to to move forward with if it was something small like that one looked

667
03:15:29.840 --> 03:15:46.239
like it should have been about $10,000, 12,000 >> um to have the money available. >> No, the appraisals weren't. I don't think it was. >> No, it was it was designed just to have a little bit. >> So, why don't we give them 20?

668
03:15:46.239 --> 03:16:02.399
>> 20 is fine. >> 175. >> I [laughter] hear I hear the option going on. >> Yeah, Deb De I'm okay. How about this? How about >> I'm okay with 15. >> So, >> 15.

669
03:16:02.399 --> 03:16:19.200
>> 15 it is. >> I see a consensus on 15. Frank, you're getting 15. >> All right. >> All right. Okay, >> that's done. >> A good deal. See how that >> Okay. [clears throat] >> All right. So, where do we need to head now? We've got to talk about

670
03:16:19.200 --> 03:16:36.319
>> the new hire. >> Let's do the employees first. >> This vice mayor says very good. >> This new hire. >> We're going to talk about new hires. >> Um, >> yes. What else? >> Frank, can you put up page five, slide five for me, just so I

671
03:16:36.319 --> 03:16:56.800
have it up there for the public? He's working on it. >> Thank you. >> And then Vince, I'll need the other one after that. >> The new one after that. Frank knows. >> So, while he's pulling that up, um the

672
03:16:56.800 --> 03:17:12.560
direction as I understood it last night was to go with after all the great discussion, I do appreciate all the discussion on the merit side, the cola. I mean, I thought it was great discussion. Um, and I know employees

673
03:17:12.560 --> 03:17:28.000
were very happy with the thorough discussion that was had by council this year on the personnel stuff. Um, so when we went all the way around, we came back to 1A is what I understood. Um, so

674
03:17:28.000 --> 03:17:43.520
Haddie has updated all the uh budget projection sheets with the millage rates based on the 1A personnel scenario. I also what you have in front of you. Sorry, page five. Slide five

675
03:17:43.520 --> 03:18:01.120
or >> here I can get there. >> Yeah, slide five. >> That way. That way. >> Um the other ask from council was for new hires. What? And when we discussed

676
03:18:01.120 --> 03:18:16.640
the new hire, it would be for the new budget cycle. So, anybody that's hired October 1st forward, so not any of the current replacements that are in process right now is because they've been

677
03:18:16.640 --> 03:18:32.239
budgeted at the other amount for the remainder of this year. So, just want to make sure every we're all on the same page as that. It's October 1st that we're talking new hires, correct? Yes. Okay, good. Thank you. Um, so the

678
03:18:32.239 --> 03:18:50.640
7030 split and the 60/40 and the 50/50 I believe is what you had asked me to come up with. So I'm estimating new hires based on attrition and um people leaving and being needing to be

679
03:18:50.640 --> 03:19:07.520
hired and then also a couple of the vacancies that we have funded that we're anticipating filling um starting in October. I'm guessing this would impact about six employees the first year and obviously it'll compound every year as

680
03:19:07.520 --> 03:19:25.359
attrition happens. Um so when you see the difference the employee increase o increase over the current cost. So current employees would be paying um new and hires would be

681
03:19:25.359 --> 03:19:40.720
paying that additional cost over what the current employees are paying. So, it's a difference to new hires of about $278 per pay period um for employee

682
03:19:40.720 --> 03:19:56.160
um [snorts] employee on the 7030 and then and that's the family rate. So, we just needed to do one rate and and we always take the family rate. So, that increases basically the in each of those

683
03:19:56.160 --> 03:20:14.080
categories. Does that make sense? Kind of not make sense. [snorts] >> Can you just go over the the E and plus spouse is employee and spouse, right? >> I'm sorry. The abbreviation for employee is E everywhere

684
03:20:14.080 --> 03:20:31.920
>> just to make sure talk. >> It's HR geek speak in and then er if you ever see that is the employer portion. Um so the difference that they would be paying for um employee and spouse, employee and

685
03:20:31.920 --> 03:20:48.560
children and employee and family. These are the these would be the new rates per pay period. So >> this isn't the difference. This is what they would pay in the fourth column over is the increase. >> The different like for a current

686
03:20:48.560 --> 03:21:04.800
employee that that's the difference. They're going to they're seeing a difference. Um don't know how >> using this scenario. >> Um >> the 7030 >> and an employee with a with with a

687
03:21:04.800 --> 03:21:19.200
family >> Mhm. >> Uh using the 7030 would pay 512 >> per pay period. >> Per pay period. >> Mhm. Which is roughly $278 more >> more than what a current employee pays.

688
03:21:19.200 --> 03:21:34.640
That's what I was trying to get at. That's why it's I didn't do the difference between each category. I just took the largest difference. And the largest difference obviously is the employee and family coverage because employee and family covers employee,

689
03:21:34.640 --> 03:21:50.560
spouse, and all the children >> and then as I understand >> or dependent I should say not >> and as I understand it right now there are exponentially more employees with spouse than anyone. You got 22 employees with spouse. >> Yes.

690
03:21:50.560 --> 03:22:06.960
>> You've got six employees with children. >> And then you've got six that are employees plus family >> of the nonbargaining your nonbargaining. Right. >> Yes. >> Right. So [snorts] >> if we stay on that track, we're looking

691
03:22:06.960 --> 03:22:25.920
at more with the EE plus spouse >> potentially >> as a new hire potentially. >> Potentially. >> Yeah. If we stay on that track. Yeah. So, we've got a choice to make on new hire. Are they going to be coming in at

692
03:22:25.920 --> 03:22:44.000
>> a cost share option of 7030, 6040 or 5050? >> And the the 70 I just want to make sure I understand the order. >> I just asked for 70s. >> Yeah, that's my question. >> Our average age. No, I'm not going to tell you that. >> Not age. [laughter]

693
03:22:44.000 --> 03:23:03.680
>> Sorry. The 7030 split is the 70our cost or the employees. >> I thought you were talking about average age because I'm like oh we won't go with average age [laughter] >> 70 is us. So if you look at the top of course if you look at the I thought so

694
03:23:03.680 --> 03:23:21.040
but >> the employer share which is the top part of that basically gives you the the difference um the annual liability that's the annual liability and that that is our

695
03:23:21.040 --> 03:23:37.520
benefit [clears throat] package. So that includes medical, dental, vision, life insurance that we the village pay for. >> Wow. >> And currently that's 8020. >> Correct. >> Yes. >> Okay. And and so I just need some

696
03:23:37.520 --> 03:23:54.560
clarification. We're are we trying to write a wrong here >> with the new >> Yes. through attrition. We're trying to >> Yes. bring the liability off of the village. fix which >> so what happened if correct me if I'm

697
03:23:54.560 --> 03:24:12.239
wrong what happened is it went to 100 >> yes >> last year we took it to 8020 >> it was never 100 just to be clear >> I think was it was 90 the biggest was 907 and 97.3%

698
03:24:12.239 --> 03:24:27.439
>> 100% >> I when you say 100 still it was a very high mber. Yes. >> You think? >> Yes. >> How did that council do that? How did they >> It wasn't us. It was done by It was done internally. >> It was done by >> It was done without council approval.

699
03:24:27.439 --> 03:24:42.960
>> It was done without council approval because I was on the council. >> Yep. >> It was done by two managers ago figure it out. [laughter] >> No. No. Nobody knew. >> Yeah. So, >> he made it himself. >> Nonetheless, that's Yes. To answer your question, Steve.

700
03:24:42.960 --> 03:24:58.160
>> Trying to fix it. >> This is true. and to lessen the exposure on the village by not harming the employees that are currently here >> but by >> protecting the employees >> by lessening it as it through attrition

701
03:24:58.160 --> 03:25:13.279
>> and the employee alone is still at 100% 80%. It's 100%. We pay the employee alone. >> Employee only is only pay or 97.3 whatever.

702
03:25:13.279 --> 03:25:30.319
>> 100%. We pay 100% of the premium. >> And you I'm sitting on the wrong side, >> right? And so >> and that's not uncommon. I mean that's pretty average. >> And this is just for clarity. This is um per pay period. >> Correct. The for the premium for the

703
03:25:30.319 --> 03:25:47.279
employee >> per pay period which is bi-weekly. >> Yes. Okay. >> Yes. >> By monthly. By weekly we have 26 pay periods twice a month. Yeah. >> Two times a year we get three pay periods. Right. >> Yeah. >> Jamie, what is the um if you have it uh

704
03:25:47.279 --> 03:26:03.680
the general turnover rate for all employees of the >> It's less than 2%. >> 2%. So how what is that? Four, five? >> Mostly in parks. >> Uhhuh. >> Yeah. But yeah, your numbers right. >> Maria, you that hard on them? [laughter]

705
03:26:03.680 --> 03:26:18.960
They don't like the heat. >> I don't um >> It sounds like everybody enjoys their job here. Really? If there's That's a pretty low >> turnover. >> Look at we are the lowest paid department and most of the stuff they

706
03:26:18.960 --> 03:26:41.600
can't >> I'm trying not to make jokes, but um it it is true. It was difficult. >> Yeah, >> they've they've always over the years it's been traditionally and that's why over the years we tried to do some kind

707
03:26:41.600 --> 03:26:59.040
of split to help bring up the lower end, >> right? Which is >> which is >> what's harmful on the >> Yeah, there's good and bad. >> Yes, there is. >> So, I I think I'm understanding the the concept here. Again, my only thing and maybe your expertise is just I'm just

708
03:26:59.040 --> 03:27:15.279
concerned about this two-tier system um with the halves and the have nots. If if you don't really see that as being an issue with a couple people sprinkled in coming in after October 1 and this council doesn't see that, then I I can go along with that. I that's just my

709
03:27:15.279 --> 03:27:32.560
main concern. We have a two-tier right now, but um I like I said with the number of people I we're probably going to have more turnover in the coming years, we've got a lot of employees that have a lot of

710
03:27:32.560 --> 03:27:49.600
tenure. Um and I wasn't joking when I said our average age is o over 40. [laughter] So >> Oh, that's ancient. >> Yeah, it's okay. I can say that. I could say that too. >> I could say that too. >> And it doesn't [snorts] cause you any

711
03:27:49.600 --> 03:28:05.040
extra work. It's just basically kind of computer work that you just have them listed under a different >> Right. The employees right now are um we have open enrollment online when I switched to paychecks which was a beautiful platform for me for HR. A lot

712
03:28:05.040 --> 03:28:20.160
of that work is done behind the scenes for me and the it's done by the employee actually. So, at open enrollment, they make their elections behind the scenes. There is the premiums are already set up. The employee knows what they're going to be paying.

713
03:28:20.160 --> 03:28:37.279
>> Here's the part that here's the part that kind of bugs me though. >> So, is that I I think I've heard it said several times >> that >> Yeah, that's what I'm saying. If we compare Islam Marada salaries to other

714
03:28:37.279 --> 03:28:54.960
municipalities and in the county as a whole, our salaries are lower. Is that a correct statement? >> Yes. >> Okay. So, we're already starting with our salaries being lower and now and and

715
03:28:54.960 --> 03:29:12.080
let's face it, in some way, we do compete for that employee pool with other municipalities and with the co-op and with the aqueduct and and those larger municipal functions.

716
03:29:12.080 --> 03:29:27.520
Um, and so now we're going to be starting at a lower salary and we're and we're charging much more for the insurance on on the other side of the world. Or is that not a correct statement, too? >> No, that's accurate. >> Okay. >> So,

717
03:29:27.520 --> 03:29:45.200
>> so now what would you rather do? take the job at the lower salary with a lower insurance and pay a whole lot more or maybe keep applying until you find that job that's going to pay you what you feel like you should get and uh offer a

718
03:29:45.200 --> 03:30:01.520
benefit on the insurance on the other side of it. So, can I ask um maybe you know I've seen it in past years um and you may have supplied it this year and I forget what the county does for

719
03:30:01.520 --> 03:30:19.920
um spouses and kids the the what we're looking at right now. >> Um I gave that information last year. So, every year I try to reach out to them and see um but they don't pay for dependent coverage in one of their plans. So they they give their employees

720
03:30:19.920 --> 03:30:36.560
the option they have grandfathered I don't say grandfathered but they >> they do >> I hate that word. >> Um >> they have a plan um that employees can elect or and they have an additional plan that employees can elect and they don't pay the portion of the dependent

721
03:30:36.560 --> 03:30:53.920
coverage. Just to be clear they provide them the opportunity to take the insurance but they don't pay any part of it. Is that what you're saying? >> The dependent coverage. the dependent coverage. >> We're just talking dependent coverage. >> Right. Right. >> Yep. >> And then there's some other

722
03:30:53.920 --> 03:31:11.920
municipalities we I mean every year I participate in salary surveys and part of it is benefits and when you ask other municipalities about their benefits. Some of them have a 7030 split. You know, it's not uncommon for employees to

723
03:31:11.920 --> 03:31:28.080
pay a portion of dependent coverage. It's just what portion do you want them to pay or none. I mean for >> right [snorts] >> and then sometimes >> sometimes too you might have like the majority of them were an employee and a

724
03:31:28.080 --> 03:31:44.880
spouse. Well what if that spouse has a job that they have benefits too. So >> yeah retired military retired and they're on >> so they can elect to accept it or not accept it. >> Correct. Yes. if they have other coverage, they can um just do employee

725
03:31:44.880 --> 03:32:01.040
only. There are like for example, my husband's a veteran, so he's covered. He's not 100% disabled, but he gets his own health care, so he's not on my plan. I have employee only coverage. >> Yeah. Which

726
03:32:01.040 --> 03:32:16.160
>> there's a lot of people like that. >> Which is an option. >> Yeah. I mean, there's a lot of people like that. >> Yeah. So, The question is, do we which which one of those do we choose or do we stay

727
03:32:16.160 --> 03:32:32.080
within for new for new hire only? >> Well, then what's your what do you throw what number out? Which one do you choose? >> Oh, yeah. Put me on the hot seat. >> Okay, never mind. What? Deb, >> I go 6040. >> Okay. >> 6040 is where I'm >> a current employee.

728
03:32:32.080 --> 03:32:47.359
>> You're 6040. >> Oh, no. >> Well, now you jump. >> Oh, [laughter] protecting me. >> Ah. She lets me >> run out first and then I'll go to battle with you. >> Get by that car. I'll stand behind you. >> Thank you, Steve. >> Call 911.

729
03:32:47.359 --> 03:33:02.399
>> You're struggling. I I don't want you to do that. >> I don't have an opinion either way. So, you know, we can continue discussing and go along with it and we're not making any decisions. So, if you want to >> I thought we were making a decision. >> Well, you're you're giving direction on which one you want them to go for. That's fine.

730
03:33:02.399 --> 03:33:19.120
>> Okay. So, so when we make this if if I'm understanding when we make this decision, it moves it forward. It's and we have the opportunity at because we're cancelling tomorrow maybe. >> Yes. >> Uh at the September 10th meeting, we

731
03:33:19.120 --> 03:33:34.239
could change it >> September. >> Sure, we can. But I'm confused >> to to do that is not in my opinion not very kind to staff to say, you know, you did all this work and you brought this

732
03:33:34.239 --> 03:33:49.439
back to us, but today September the 10th, throw this book out and start again. >> Did you see how fast Hattie could change those numbers? >> I know. Well, there's >> I know, but some of them >> there's whatever decision you make and this is why I had employee meetings and I know

733
03:33:49.439 --> 03:34:05.600
some of you weren't happy about that, but September 17th is the first day of our open enrollment. I could not in good heart or whatever tell employee not tell employees that there is a potential impact.

734
03:34:05.600 --> 03:34:22.000
They have time right now to go out to market and look for dependent coverage. If I would have waited >> until the budget hearing >> one day. >> Well, >> well, it's not even that. The final budget hearing, which we can change it all the way till the final is the 17th.

735
03:34:22.000 --> 03:34:37.200
>> It's the 17th, the day of open enrollment. >> Yes. >> Yeah. So, I >> No, I'm just I'm talking about the meeting. That's all I'm talking about. I'm sorry. >> Um >> not not anything else. >> Yeah. So, >> so I I don't it's no it's not etched in

736
03:34:37.200 --> 03:34:54.319
stone, but I think what we ought to be deciding what we want. >> I think it's >> and I understand your decision. I understand it's 6040. >> Fine. >> Fine. Okay. There we go. There is a

737
03:34:54.319 --> 03:35:14.239
>> There's a consensus of 6040, folks. >> New employees. >> New employees only. >> New employees only. >> New employees only. Nothing is changing for the existing place. Okay. Is there any other confusion on anything

738
03:35:14.239 --> 03:35:28.960
else? Do we have clear direction on everything else? >> I I believe I do. I think Hattie wants to go over the military scenarios with the um personnel scenario that y'all selected last night. She printed it for

739
03:35:28.960 --> 03:36:09.858
you. I wonder if I've got the right hand. >> So now we need to talk military again. Yes. >> Huh? >> I know we have not. >> I know. >> [laughter]

740
03:36:12.000 --> 03:36:50.000
>> Well, I mean, you guys all have the papers in front of you, so you can take a look. Um, >> I gave everybody a new stack of papers. >> Yes. >> [laughter] >> Give us something on the new page that matches. >> Uh, your 2.8 should have um

741
03:36:50.000 --> 03:37:21.200
$382,712 as the adding to fund balance. That's the old one. >> All right, I'm just going to look at my >> And Haddie, can I ask you what? >> Oh, I'm sorry. I That was the old one. [laughter] >> It would be adding 560,501.

742
03:37:21.200 --> 03:37:36.479
>> What do you Hattie, can I ask you a question? >> What do you What do you consider? What do you say roll back is? >> Roll back is what the millillage um on the DR420 is 2.47. Yeah. Okay.

743
03:37:36.479 --> 03:38:08.640
>> Yeah. >> Confused. [laughter] So the stack had it started at 3.1, but if you go to 3.3, >> you should put that up on the very top. >> If you see the top, the it has millage rate, summary, millage rate, and then every two pages it changes. So

744
03:38:08.640 --> 03:38:25.760
>> I did not put them in your book. I put them as a stack on your Oh. Oh, okay. [laughter] Just make sure >> I put mine in your book, >> but the first one is >> 2.8. And that's tab 33. Got it.

745
03:38:25.760 --> 03:38:43.840
>> So on tab 34, you'll see that's adding 560,501 if we stick with a 2.8 millillage. So that would be adding quite a bit to fund balance. >> May I May I ask a question before you get too deep into that? At one point of

746
03:38:43.840 --> 03:38:59.760
time, there was about 600,000 that you thought you would be adding. That got figured into this, right? that is it adds to the starting balance. >> Yeah, you've already got that figured in this now. >> Well, and that's just projected. >> I understand it's

747
03:38:59.760 --> 03:39:16.239
>> it probably won't be that much, but >> Well, yeah, but it won't be >> it won't be negative like it was >> versus 600,000. It'll be 550 versus six or something like that. >> So, we'll be adding to fund balance for two years in a row. Correct.

748
03:39:16.239 --> 03:39:34.160
>> All right. If we go with 2.8 or somewhere in between 2.8 and 2.7239 because that is our current break even number. >> But anything lower we're not adding anything to the

749
03:39:34.160 --> 03:39:50.560
>> No. >> Right. >> Well, anything well break even we're not adding. It's just our our revenues and expenses line up with each other. >> At what number? >> 2.723 >> nine. Wait, hold on. 2.72393.

750
03:39:50.560 --> 03:40:28.960
>> Got it. >> Pages three, >> 35, and 36. >> Okay, moving on. And then I left in the um majority vote at three out of five at 2.7231. >> And with that we would be revenues would

751
03:40:28.960 --> 03:40:51.439
be under expenses by $6,199. >> It's just below that. So that's why I did the >> max >> not out of these figures. No, I know what we did tonight >> is the No, but three categories. We

752
03:40:51.439 --> 03:41:07.040
weren't talking general fund. >> So I did it one. >> We didn't talk any general fun. >> So Hy, how much did we cut tonight? That's >> Oh, we did do that. But below that is >> So it's just these two that are three

753
03:41:07.040 --> 03:41:22.960
out of five. That's it. >> Nothing else. >> Hattie. >> Yeah, but that's only adding to the general fund. Okay. >> How much did we cut tonight as we were going through this exercise? >> That would that would add to general fund >> because this will change this

754
03:41:22.960 --> 03:41:39.760
question >> because we we added we added out of the marina and then we cut >> Well, the marina's not in there yet. So, that would be potentially $1,000 to add. Correct. >> Um and then a lot of the other changes I

755
03:41:39.760 --> 03:41:56.399
already made before I printed these. >> Yeah. So, this should be pretty pretty close save for the 100,000 potential for marina transfer. >> What else did we cut tonight or add >> I mean it was it was pretty minimal,

756
03:41:56.399 --> 03:42:12.880
>> but it's all capital money. >> Yeah, capital does not affect general fund and the military, >> right? >> Correct. >> Yeah. So, really all we're looking at is the 100,000 going into the general fund. >> Correct. >> Which is >> Okay. >> That's $100,000. That's a lot of money.

757
03:42:12.880 --> 03:42:30.000
>> It's not when it comes to a budget like this. >> Not when you're looking at 2.739 or 2.8 100,000 is >> looking at >> not going to drop that. It might drop it to 2.7.

758
03:42:30.000 --> 03:42:45.840
>> Well, 23 without the nine. >> Oh, no. I'm not saying I I'm just saying right here. Like if you were looking at right now it this number would be 100. >> Yeah. >> Instead of zero.

759
03:42:45.840 --> 03:43:03.040
>> Exactly. >> This number would be >> 660 >> instead of 560. >> And this one would be 5. >> Yeah. >> Right. That's what I'm saying. >> I got you. >> Yeah. >> Thank you for the Marina suggestion.

760
03:43:03.040 --> 03:43:19.840
>> Plus we cut something from 100,000 to 50,000 too. >> But I think it was >> Yeah. That was capital. >> I can't remember. >> Capital funds. >> That's what we're That's what they're discussing. >> It just depends on if you want to add to

761
03:43:19.840 --> 03:43:36.560
fund balance, if you want to balance, if you want to, >> you know, just it it depends on the direction you want to go. >> Do we want to add to the fund balance? 27231 would take would still add to fund balance now because we have $100,000

762
03:43:36.560 --> 03:43:57.199
that we're so like 94,000 that we >> all of them would be >> no I don't think so >> even 265 >> I don't think 265 does >> no 6500 >> it's 500,000 so it becomes 400,000 >> well I have a suggestion

763
03:43:57.199 --> 03:44:16.720
I'll stick my nose out there. >> Uh 2.72 >> 2.72 even >> even. >> So >> it just cuts it a little bit. >> So that is just easier to see. >> What is the difference? >> It going to be in between.

764
03:44:16.720 --> 03:44:34.960
>> It will just reduce the the addition to fund balance. Instead of 95,000 it's going to be like 80 or something. That's but it's still an addition to fund balance because of what we did with the marina. >> Correct.

765
03:44:34.960 --> 03:44:51.920
>> 2.73 >> 2.72 would go negative. >> 2.72 wouldn't go negative. >> No, we just added $100,000 from the marina. >> Is so >> $6,199.

766
03:44:51.920 --> 03:45:09.520
Are you looking at tonight's >> You guys need a calculator down there? >> Am I crazy? >> Of course I'm crazy. I'm sitting here 2.72 even. She's just pulling it out.

767
03:45:09.520 --> 03:45:30.880
>> It's instead of this being like 94,000, this might be 80. >> Yeah. Committee members comes through. No problem. >> I'll go wherever we all say. I'm just

768
03:45:30.880 --> 03:45:55.920
saying I'm not >> I hate to see >> I'm okay being >> but I'll tell you that if you calculate the number >> if there's a number you want me to plug in to tell you what the fund the addition of fund balance is

769
03:45:55.920 --> 03:46:30.960
>> give us that >> even with extra,000. >> See, she went to school. >> That would add $71,0001. >> Make her do a She

770
03:46:30.960 --> 03:46:46.960
>> So, so >> 93,8001. >> So, what is what is your goal to get to 100,000 that we're adding? >> No, I didn't have a goal. >> I just want to see your cipher. >> Oh, >> what is 265 come in?

771
03:46:46.960 --> 03:47:04.319
>> Oh my god. >> I'm just I can ask a question. You can >> 4. It would be negative44,799. That was an easy one. There's >> a lot. >> I was told that we didn't have choices.

772
03:47:04.319 --> 03:47:29.047
We always have choices, but >> it's whether you like them or not. >> Go up to 10. You just can't go below go above 10. >> Well, you can go down to 265 or two two, >> right? I'm No, that's it's 272 or

773
03:47:29.047 --> 03:47:48.720
[clears throat] 27231. I don't care. Right in there. >> I'm good. I'm good with either one of the two sevens. The 27231 or 27239. >> 265 is going to put us in the hole. >> Yeah, we can't go. >> I can't go in the hole. That's the reason I put 272

774
03:47:48.720 --> 03:48:03.120
even. It pulls us close. >> 27239 is >> 231. 27231 >> 27231 >> I think that puts us at 85 or 93 she said >> 93 801

775
03:48:03.120 --> 03:48:23.040
>> 931 >> 27232 still require four >> maybe that'll get you >> well 27 >> I can add the 231 only requires four right >> correct >> four I was just joking Sharon said she

776
03:48:23.040 --> 03:48:37.840
was trying to get 100 and I said you can just go up to zero, you know, add another 0001 and you could still do four fifths and maybe you'll get the 100. >> So that's >> that only gets you to 94 or 501. >> The increase would be on a a million

777
03:48:37.840 --> 03:48:58.520
dollar home $12 a month roughly. >> Pretty low. Yeah, >> roughly. I mean, I'm in a ballpark at $12 a month and an increase in your taxes is is just not

778
03:48:58.640 --> 03:49:15.359
unbearable. >> It's not for me and it's not for you, but it is going to be for some people. >> Yeah, it is. >> There's quite >> I I understand I understand where you're going completely. Question. >> What is this church costing us insurance

779
03:49:15.359 --> 03:49:32.160
wise and utility wise? >> Operationally, not a lot because nothing's going on there except for that public works uses it for a break area. >> But we but we don't we have >> but it is we have opportunity. Yeah. Well, we have I'm not sure how much insurance we have on it now. >> We're still paying utilities. We're

780
03:49:32.160 --> 03:49:49.920
paying utilities utilities. It's got to be a little bit of maintenance. We would shed a lot and be able to drop his numbers if we didn't have that four million. >> Thank you. >> Well, I agree there. >> Yes, ma'am.

781
03:49:49.920 --> 03:50:07.439
>> So, >> yeah, there's a lot of stuff running in there. >> Everything's running. >> Yeah. >> Yes. The air conditioning on that >> fans. >> The fans. >> Sure. >> And then the instrument. that thing is talking

782
03:50:07.439 --> 03:50:23.120
>> really as well. >> So I have a related question and some clarification from John or or Hattie about um the the um the voting majority of the two/3s

783
03:50:23.120 --> 03:50:37.920
um this is not something that we had to deal with in the past. Was this a new constitutional amendment? It does it statute when it has taken effect or it will take effect in November. That's what I'm trying to >> So it has So we did have to deal with it in the past, but it was calculated

784
03:50:37.920 --> 03:50:55.840
differently. So now it triggers the it triggers the voting thresholds much quicker. So in the past, you could have done things by majority vote and you had a lot more flexibility. Now the way they changed the calculations, it triggers the supermajority very fast as it's

785
03:50:55.840 --> 03:51:12.960
related to the roll back rate and it and it was effective immediately. So it's it's effective for this uh voting cycle. So your the maximum millage rate you can do for a majority vote is the roll back right now which is 2.4756. The maximum millage rate we could go to

786
03:51:12.960 --> 03:51:28.800
with a two with well they do it by 2/3 for us it's 4 fths um is 2.7232. Anything above that would require a unanimous vote. And it and it's also as a reminder you the voting threshold is

787
03:51:28.800 --> 03:51:45.680
based upon the number of seats. So, if somebody's absent, they still count and they would count as not voting in favor. So, if you if say only four of you were here, cuz I know, Councilwoman Gillis, we dealt with this in the past and I know other cities have where a unanimous

788
03:51:45.680 --> 03:52:03.439
vote was required, four people voted, the fifth was absent, the state kicked it back and said, "No, that's not a unanimous vote." So, it's based upon it's assuming everybody is present. >> So, it's nothing that's in our code. This was a statute that that >> correct. this state strict uh yet it was

789
03:52:03.439 --> 03:52:19.760
in in play last year but the the calculations were different so it didn't trigger the super majority >> at the roll back rate it was the roll back rate times a certain amount so you had you had flexibility built in there where you could still do the s you could you didn't trigger that super majority

790
03:52:19.760 --> 03:52:35.680
so we we probably didn't even talk about it >> because it it wasn't the roll back rate it was the roll back weight plus whatever it was I can't remember 10% or something like that >> right so had then Then we get that roll back back rate from 2.65. It's

791
03:52:35.680 --> 03:52:52.319
>> not roll 2.4 that's the current. >> So how do we get to the 24? >> That's also based on the statute it's calculated. And so the way the statute calculates it is how much what is the millage rate that would require you to

792
03:52:52.319 --> 03:53:09.439
bring the exact same amount of money in that you brought in last year >> this year versus right. >> Yeah. So theoretically >> increase in the property values lower that 265 down to the two. >> Yeah. >> Okay. >> All right. Thank you.

793
03:53:09.439 --> 03:53:25.439
>> And knock on wood. We've been on a good run. That's why our roll back rate actually has been going down. So values have been going up. But theoretically if values went down the roll back rate, you know, in a year like that could could jump up. >> Well, it was >> we're not there. It was interesting to me because

794
03:53:25.439 --> 03:53:40.800
>> because Don yesterday was talking about what you just said now in terms of uh only 15 a month or whatever it might be and I sort of jumped to the conclusion that well what is that over time and maybe $15 is actually $50 from someone

795
03:53:40.800 --> 03:53:56.960
say from 5 years ago but when I researched it uh it it it actually we were at 3.2 two um in 2021 >> and some so we've actually kind of gone and dropped and and and bounced around a little bit. >> It's a little bit related

796
03:53:56.960 --> 03:54:13.040
>> Stephen is great because there were many years that we were 3.0 >> and >> I'll tell you I have it right here [clears throat] and then we actually were higher than 3.0. >> Not much. >> We dropped to the 265 >> in 2019 we were at 3.2. >> Yes.

797
03:54:13.040 --> 03:54:29.840
>> 202122 we were at 3.0. 0 even back in 16 we were at 3.0 No. >> Right. >> And so I mean we're not >> we're not even getting close to treading into the those areas where it was previously

798
03:54:29.840 --> 03:54:46.319
>> right because our property values >> the property keeps going up. So that that mill goes down but at the same time everything else goes up the insurance I mean still the government pays insurance >> uh not just as it relates to the employees to their buildings

799
03:54:46.319 --> 03:55:04.319
>> and utility cost and everything else the same as all of us have to deal with the government has to deal with. >> So the the 272 or 2731 whichever I like 272 a little bit lower

800
03:55:04.319 --> 03:55:20.479
um pays all the bills that that they presented to us. >> Yeah. >> It adjusts for the payroll that we just sat here and talked about. um and still leaves the fund balance at a

801
03:55:20.479 --> 03:55:36.319
workable I figured out it was it's about 28%. I don't know whether my math's good enough to do that but that's [clears throat] what I it's 28% of expenses which you're supposed to carry about

802
03:55:36.319 --> 03:55:53.520
three months or 30% of your expenses uh forward. So, our fund balance is about where they recommend for uh tropical areas such as ours. It's a lot less up on the mainland

803
03:55:53.520 --> 03:56:09.600
>> at 2 >> 2.72. We make that 2.72. We make those figures. [sighs] >> We leave 30% in the hurricane fund. We leave our fund balance at uh the

804
03:56:09.600 --> 03:56:28.118
recommended levels for tropical areas. We paid the bills that they presented to us. We have the capital projects, but that doesn't get affected. >> Yeah, I think

805
03:56:28.118 --> 03:56:44.800
[snorts] I mean certainly it's just a workshop tonight. It is, but we need to give them direction as to which >> number 2.7. >> I say the 2.7 231 >> 2.72 >> I just I just like a little >> You just want that little more.

806
03:56:44.800 --> 03:57:00.640
>> I just want that little bit of cushion. >> 231. Steve, are you there? >> Yep. >> Okay. Deb, are you there? >> I'm there. I'm fine with that. >> Karen, are you there? >> 2.7231. >> I'm there, but I'm looking for more. >> Just to let you know. Yeah. Yeah. I

807
03:57:00.640 --> 03:57:15.920
think >> I started out at 2.55. [laughter] >> We don't spend as much and we do get >> we can get lower >> our fund balance ends up higher but in abundance of caution. >> Yeah. So, so in the years of the

808
03:57:15.920 --> 03:57:31.359
hurricanes and knock on wood, >> um, but when we when we have the hurricanes, we we use the hurricane fund. We use all well, not all, but the all of the the fund balance to get us

809
03:57:31.359 --> 03:57:47.760
started back. We finally recovered most of it, but you got to have the cash up front to to get there. So, the breaking even is a good place. We're slightly above that. >> Before we before we go, when's our next meeting? >> Now, I want to know when the next

810
03:57:47.760 --> 03:58:04.319
meeting is. I'm confused now. >> It's August. >> Um >> I know it's August. >> Really? >> August 20th. >> August 20th would be our next meeting. >> So, we're not meeting tomorrow night. >> We don't need to meet tomorrow, but I before we close, I do I promised everybody I'd do public comment at the

811
03:58:04.319 --> 03:58:19.359
end. So, >> is there is Sheila, is there something else you're good? [laughter] Okay. You look like you wanted to say something. I didn't. >> You just run to get, don't you? >> I'm going to open it. You know, I know she's got a two-hour drive.

812
03:58:19.359 --> 03:58:35.760
>> So, I want to go on and open it up to public comment. Is there anybody online? >> There are two people on Zoom. They do not have their hands up. >> Does the anybody in Zoom land if you want to raise your hand and make a comment? Uh, we we've got public comment period open right now. Do y'all Does

813
03:58:35.760 --> 03:58:52.220
anybody want to raise their hand and talk if Nope. >> Going once. Going twice. Is there anybody in this huge audience that wants to talk in public comment? >> We have a hand went up. Hold on. >> You have a hand up. Okay. Very good.

814
03:58:52.220 --> 03:59:08.479
[clears throat] >> Thank you for joining us, >> AJ. Okay. iPhone 2. Go ahead. >> Yes. Uh Joe Wishmire, Plantation Key. >> Hello, Joe. >> Um, hey, how you doing? Uh, you know,

815
03:59:08.479 --> 03:59:24.479
it's it's it's just a shame that these meetings are in the middle of the afternoon. But, uh, one thing that stood out to me on your park, on one of them, you uh, you had $75,000 for improvements to the ball field, and I know they were talking about doing

816
03:59:24.479 --> 03:59:39.840
dugouts and fences, but I thought all that was going to get done anyway by the school board. So, I'm wondering >> [clears throat] >> uh, you know, that could be $75,000 that you don't need to have into the budget. I like to Joe it just so you know and and and it's a workshop so I think we

817
03:59:39.840 --> 03:59:54.960
can have a discussion and that but that was not the ball field for the baseball for the high school that is the multi-purpose ball field that they use for kickball and baseball and and softball and other activities that's

818
03:59:54.960 --> 04:00:11.600
over on the east the north what we would call keys north side of the of of um of the park. Okay. >> Totally different ball field. Yes, sir. That as Maria explained, the fence in

819
04:00:11.600 --> 04:00:28.960
there was is 25 years old and uh everything that's in there, the amenities that are in that area or the original equipment. So, that's what's going to get fixed over there. >> Okay. I appreciate that. And I will go over all my notes and I will see you at

820
04:00:28.960 --> 04:00:46.239
your next meeting. [clears throat] >> Very good. Thank you so much. Thanks for joining us and watching, Joe. We appreciate it. >> All right, there's no more public comment >> and and nothing from the council.

821
04:00:46.239 --> 04:00:50.680
Meeting is adjourned. Thank y'all.