Good evening and welcome to the June 9th. >> I got to turn my microphone on. Welcome to the June 9th uh village council meeting. Uh Mary, will you call the role? >> Council member Steve Freeman >> here. >> Council member Deb Gillis >> here. Council member Anna Richard
>> here. Vice Mayor Sharon Mahoney >> here. >> And Mayor Don Horton, >> I'm here. We have a >> Let's see. Katie Delo, will you lead us in the pledge tonight? >> Yes, sir. >> Thank you so much. >> To the flag of the United States of America and to the republic for which it
stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you very much. Let's see. Council, are there any requests for additions or deletions tonight? Steve, >> none for me. >> Deb,
>> none. >> Anna, >> none. >> Vice Mayor. Okay. I think uh I I would like to pull. >> Excuse me. >> I am I'm going to uh I'm I want to pull tab two out of the consent agenda
tonight. And we can move that uh we can move that just before the resolutions. They want to dispose of pretty quickly. if that's okay with y'all. Uh John, do
you have any any additions or deletions? >> Um I don't, but I um Terry had a uh um resolution that he had uh wanted to see if you guys could add on. It relates to the I don't know if Terry's here. There he is. It relates to the um firewatch
fee that was um uh approved back at the April meeting. It's just it's clarifying um the amount of money that gets paid to the um to the volunteer uh uh firefighters, the volunteer and on call firefighters under that agreement. It
was it just a clarification. So he had asked if you guys would add that to the agenda. >> So it doesn't change any funding or any amounts. It's just a clarification of wording on it. >> Exactly. The amounts are exactly the same as it's already been approved. It's just clarifying. So HR has um uh has un
you know there's directive to HR as to which amounts are being paid to uh to to which groups. >> Okay. Um is there any you guys okay with that? >> All right. Very good. We can add that then. Uh uh well Terry added it on. So why don't
we put it way at the end? >> He's got one at tab seven anyway. So you can >> we'll we'll do we could do it right after that one. That's fine. Um Mr. Manager, anything for you? >> Very good. Okay,
>> Mr. Mayor, did you want to talk about um the uh fire assessment? >> I I do. I wanted I thought we would talk about that uh during mayor and council communication. >> Sorry about that. >> Yes, sir.
>> Yeah. Okay. All right. Good deal. Um, hearing no changes to that, why don't we move on then to reports and presentations and announcements. And I get the privilege of of announcing some uh service awards. So, let's see who's
here tonight that can accept their awards. We got another one. Yay. Okay. So, let's see. For our five-year recognition, we've got Jamie Terry and we've got Carlos Valdez Diaz. Is Carlos here tonight?
>> No. Jamie. >> Congratulations. >> Uh, you want a picture? >> We could do that. >> Not of me, but >> we just do one of you and the group, not me. Uh, and see and then we got 10 years. We have uh AJ Angle Meyer. AJ,
come on up. Another 10 years. They even spelled your name right, AJ. Congratulations. 10 years of service. That's awesome. Um, we've got uh Andre Sardia. Is Andreas
here? Andre. Okay. >> Thanks for doing what it is. Appreciate it. Love you guys. >> Uh how about Ryel? Ryel uh Ordinada is not here tonight, but he's got 10 years. Uh
Anuelo Mendoza also has 15 years. Uh Gunther Herzburg, I like that name. Just coming back from Europe. That sounds good. Uh he's got 20 years. And then Angel uh Cabrellis has
25 years. So thank you all for your service to this town. Moving on, uh we got Jim Davenport. Is he on Zoom? We've got our federal lobbyist that's supposed to report to us tonight. Uh,
and he's supposed to be dialing in on Zoom because I think he's probably up in Connecticut or something. >> I I'm here. I don't know if you can hear me. >> Okay, very good. >> Hey, >> there we go. Now, uh, Arlington, Virginia, just outside of DC is where I
live. Mayor. Um, >> good evening, uh, members of the village council and staff and, uh, village manager and folks there. Uh, Jim Davenport. I'm with Thorn Run Partners. Uh, we've represented uh, village of Oliver and now since uh, 2012. Uh, I've
been doing the work since 2012 at least before I moved to my um, current firm, Thorn Run. Um, I just wanted to give you a quick update uh, primarily on our work on appropriations as it pertains to the Florida Keys Water Quality Improvement
Program. And to do that, I want to um, kind of go back a little bit to earlier this year um, and talk about uh, what we've uh, received and then uh, what we're in line to receive uh, for appropriations going forward. So 4
months ago, um roughly 5.6 million was allocated by Congress to the Florida Keys Water Quality Improvement Program, which uh I will refer to as FQUIP. Uh that was in the FY26 Energy and Water Appropriations Bill, and that was signed
into law on February 3rd. Um it took Congress a full 12 plus months to get the FY26 appropriations bills completed. Um, unfortunately that's been more of the norm and not the exception to the rule for the past several years. Uh, the
bulk of the funding of that 5.6 is going to the village uh because both Marathon and Kar wastewater treatment district um are about to receive their maximum amounts that was set by the interlocal agreement that we we've had in place for
I think it's been about two decades. Um to that end, I will be participating in a meeting with the core uh this coming Friday uh to discuss the next steps on that FY26 funding. I know Peter Fresa is going to be in that meeting um with uh
on behalf of the village as well. Um I'm not sure if others uh from the village will be there. Uh that meeting was basically to talk about invoicing and internal mechanisms uh things the core uh needs to work with the village on to
make sure the money is allocated to you. So um that was FY26 money. The money is always late. Um so you should be getting it sometime this summer. Um so earlier this year as well we began began to work
on the FY27 appropriations process and we saw uh Rep. Menace's support to seek an additional 6 million for FQUIP. Uh 6 million has been about the number we've um requested I'd say probably the last four or 5 years. Um there's roughly 4
million left on the 100 million authorization that was put in place in 2001 almost or all of all of which would go to the village for FY27 because as I said a moment ago Keargo and Marathon uh
will have reached their max amount with the current reimbursement. Um after that there will be a new cost sharing arrangement on the next 100 million. Uh, and if as you all may well know, there's going to be eight participants now. Um, there's been three
for the past decade since I've worked on the project uh or longer. Um, but I think there was originally six when it started uh back in 2001. So, going forward, our share of the funding will be a little bit less than it's been.
It's it's going to be about half of what it was. Um the good news is we learned a couple of weeks ago that we secured an additional uh 4.3 million for FQUIP in FY27. So again, that's basically all for the village. Uh but I should caution,
it's very early in the process. We've got the entire year ahead of us for Congress to uh continue its work on appropriations bills. And as I said a moment ago, um it usually takes that long for for Congress to uh to do that work. But assuming we're successful in
getting the remaining uh money signed into law at the end of this year, um we we've more or less reached a milestone. Um because the original authorization that was signed into place in 2001,
uh we will have received all that money. Um when I was hired back in 2012 by the village, um you hadn't received any of it. uh even though the other uh local sponsors Key West, Keith Largo, Marathon, there was a couple of others
had started to receive their funding um Marada had not and that was for some I think internal reasons but uh we were always behind and uh now we're uh we're caught up with everyone and we're in a really good place going forward. Um, so
I'm hopeful, um, you know, that as it relates to the appropriations process for FY27 that it's going to move along, uh, fairly smoothly and, um, you know, by the end of this year, we're we're going to be in a in a really good place.
Um, so that is my update on FQUIP. Um, and I can answer questions about that. Uh, there's just a couple other items I was going to mention at this time and then happy to uh, dialogue with the village council. Um there's a couple of other things uh we're tracking right now
that I think are of note to the village. Um one of them is the surface transportation reauthorization bill. Um that is the major policy uh transportation bill that Congress passes rough roughly every 5 to 6 years. Um
it's uh it's how they determine transportation policy as it pertains to federal gas tax funding. Um the new bill um has a couple of new grant programs in there that could be of interest that we're keeping our eye on. Um it
reauthorizes some current transportation grant programs that may be of interest to the village. Um so we're going to keep watching it. We'll let you know of opportunities as the bill um comes together. Uh only at at this point the House has done some work on a bill, but
the Senate is very far behind. uh we may not get a service transportation bill this year. They may just pass an extension. Uh and if that's the case, uh they would likely return to work on it um in 2027. Um and one last thing I think I'll
mention, um we uh alerted the village to um office of management and budget released some proposed rules overhauling guidance on federal grants. um it's of interest or of note uh going forward at
least under this current administration uh for any any federal grants that you secure. It would revise the uh guidance imposing a new series of policies on federal funding awards such as restrictions on diversity, equity, and
inclusion. Um greater authority for the administration to terminate grants and awards. um it would have more oversight by political appointees. Um this has been somewhat of the um
uh at least a theme of this current administration wanting to uh really have uh more oversight over the federal government and how uh grants are allocated to uh local governments and so forth. So we're keeping an eye on it
just to see what it looks like. Um, right now it's just a proposed rule. So, um, that's really all I had to mention tonight. I'm happy to answer, um, any questions you might have. >> Uh, Jim, thank you very much for the, uh, that information. Uh just I don't
know if you've had a moment uh to discuss this with our manager or not, but a a couple of months ago um uh Ron and I had the the privilege of meeting for a better part of a day uh with Congressman Jimenez. He came here
into the Keys. He was extremely impressed with our water quality project that we've got going on down in lower Matakumbi. He walked that entire site with us and saw where we were interconnecting five canals and uh interconnecting those so that they flow
from the ocean to the bay or to the Gulf of America. And um he um he certainly alluded to us that he wanted to continue the funding and the good work that we're doing. Uh while we met with him, we also
got to have a a fairly long discussion. And if you may know, he was a mayor of Miami when Miami started its transit system. We had a uh a conversation about an idea that I've been kicking around
with Ron for quite a while. And I know that we talk quite a bit about um you know, our ride share program that we have down here. And it seems like every year we struggle with renewing our ride share program. But there's an idea that
perhaps we can interconnect our islands um upper Madakumbi, Wley Ki, and uh Plantation Key with an internal uh transit system. maybe a a a type of system that has um a a a vehicle that
would constantly go from uh the northern part of of of our city to uh the uh lower part of upper Matakumbi utilizing the old highway uh so that it would maybe take some of the strain off of the
highway. Uh the first comment that um Senator or Congressman Jimenez said to me was well that's under the jurisdiction of DOT but I reminded him that US1 is a federal highway and uh he got pretty excited about seeing if
there's uh uh that if if there was a way he could help us. So, I'd appreciate it if we can uh maybe continue on that conversation with him and see if we can find some federal money that would help us uh maybe try a pilot program,
something like that. And uh and then work on um having some local niche parking spots and places where people can actually get on to this. And I believe that if it's uh clean and reliable and timely uh that um you know
we might be able to inter at least internally in Alamrada uh take some of the strain off of the US1 and the strain as I've always said isn't necessarily a strain that we're imposing on ourselves but it certainly is people going to
point south of us. Uh, Marathon is basically a a vacation rental paradise and Key West is always Key West. So, people are, you know, 70% of the traffic that goes through us is not coming here and wanting to stop here. It's wanting
to go points further south. So, if we could maybe look into taking care of ourselves and doing a pilot pro program, maybe we can u uh you know take some of the strain off of us and US1 as we're going along.
>> Uh that sounds like an exciting possibility. I haven't received details on that, but I' I'd certainly love to. Um we represent uh you a number of other local governments many who have um transit projects and we do work with the
FTA which is the sub agency that we would have to work with at DOT. Um in fact right now I'm working on behalf of a community out in Arizona the city of Chandler. Um we're helping them expan expand their bus uh system. It's called Chandler Flex into some additional
neighborhoods which kind of similar mayor to what you're talking about. So there are ways you can do that. There are ways you can do that with the congressionally directed spending. Um the FTA process is a is a bit lengthier, but um certainly happy to talk to you all and u the congressman's office about
it and see what might make sense. >> Good deal. I'd like to then see if we can advance that with the manager and uh of of course uh try to figure this stuff out and then start having, you know, a discussion amongst counsel on it on the interest of something like that. I think
we got to at least know where we're heading before we could talk about talk about that. So, thank you for your report. Anybody else want to anything for Jim? No. No, >> I do. >> Deb. >> Hi, Jim. It's Deb Gillis. How are you?
>> I'm well, Dad. Nice to see you. >> It's been several years. Um, so I I just wanted to thank you for all your work on FQUI over the last few years. Uh, you you have made a big difference in us being able to get that money and I'm
sure you will help secure funds for us in the in the future with the new um program that we that has to be approved. So, I just I just want to say thanks. Thank you.
>> Thanks, Councilwoman. And I for the rest of the council, Deb, excuse me, Councilwoman Gillis has been uh an amazing champion of this project. Um years when she was on the village council previously, uh she came to DC
more than a few years in a row. You'd have to correct me, council me how many times it was, but um to walk the halls uh of Congress and to go over to the core and to go over to the House and Senate appropriations committees and this was um in the time period when
Congress had stopped doing earmarks. So we we really had to rely on a different approach uh during that time and uh uh Deb used to come up here uh with some folks uh from the other uh entities Keargo and Marathon and it was a great
trip and uh I think we uh should certainly need you know resurrect that that style of trip in the future. >> I think it would be important again uh if we personally tell our stories it made a difference those days. Thank you. Thank you.
>> Yep. Thanks D. Anybody else? Manager? Nope. All right, Jim. Well, thank you for updating us in the report. >> Absolutely. Thank you so much. >> Okay, moving on. Uh road elevation
study. Uh >> welcome Melissa. >> Thank you, mayor. Good evening everyone. My name is Melissa Enriquez. I am with HDR leading the efforts in the roads vulnerability analysis for the village of Isa Marada.
I am joined by Greg Cording from WSP and Aaron Dy. They are virtually um on Zoom. Sorry, I forgot about the delay. Um tonight we're going to present um an overview of the project and what we have done. Um, first there's going to be a quick introduction and overview of the
background on the county's resilency and climate program, which is what led to the original road study for the county roads and then to this study here for village for the village and the other municipalities in the county. Um, then we're going to present uh the summary of the project uh the approach, the status
of the results. Um, we used a vulnerability and creek quality approach for the roads to define the roadway segments. Um we also have a high level planning adaptation plan and cost estimates and then we'll go through the engineering concept design evaluation um
that we're presenting. Um also Aaron will touch on policy and implementation and some recommendations for language um and then the next steps of the study. So fundamentally what we want to cover in these first two slides is what this study is and what this study is not. As
Melissa mentioned, the county engaged in a countywide vulnerability assessment focused on its roads and storm water from 2022 to approximately 2024 2025. Around that time frame, the final report
was concluded and provided to the county. And so what we did was work with the municipalities to engage in a similar effort to prioritize road segments and what that would look like overall if the municipalities were to
look at what road elevation would mean to them within their own communities and their own roads. So this report, this study is a report that outlines a methodology to evaluate what roads are going to be vulnerable to different types of flood risk and when they will
be impacted. This report and this study evaluates different types of flood risk including tidal flooding uh rainfall driven flooding and when those risks may impact the village's roads based on their
current condition or elevation and other factors such as surrounding property or environmental constraints or environmental permitting challenges that we may be looking at with different road segments. This study also provides conceptual design to address flood risk
with cost estimates and the drainage features that are going to be necessary to implement those pro projects. You were just having a conversation about grants. Anybody that writes grants or pursues grants knows that the more you have shovel ready projects with conceptual design and budgets, the more
successful you're going to be in those programs. And that's one thing that this study accomplishes, a prioritized list of projects with conceptual design and cost estimates. It provides a prioritized list of projects um so you're not in a position of having to
deal with complaints from different communities um you know and then getting into political decisions about which community goes first. This provides a methodology based on the risk, based on the elevation, based on the current condition of the roads. So you can look
at those priorities based on um some technical attributes to to come up with that prioritized list of what projects to do first and what projects are further on down the line. Finally, this provides policy recommendations for the village to implement these projects and
start the discussion about flooding impacts on roads because one thing that we are seeing is when communities start to learn about what these cost estimates are what the design attributes are that there may be right-of-way constraints that there may be on andm or operations
and maintenance costs on the back end of the projects after implementation. there are different ways to fund that and that their projects may not be pursued by the village overall. And so we want to make sure that you've got um policies in place that recognize that fact. We're seeing some of that push
back uh at the county level with implementation of their projects. So the next slide please. What this study is not and this is a very important slide as well. This is not a required capital program that the village has to undertake. Nobody is
coming down from another level of government saying you must implement these roads projects on this timeline. Uh this is based on technical attributes as to when the risk is going to occur and when the what the current conditions and future conditions of the roads are
going to be. But this is not a requirement that the village has to undertake. Um this is not a plan that you have to take action upon right now. Um there's no request for an action item in front of you. Um, this is a discretionary list of prioritized roads
projects for you to have discussion on further on down the line in your capital program. This is not a final permitted design for projects. As I I emphasized before, these are conceptual designs. So, if the village decides to move forward with any of these projects, you
will have to undertake permitting um from various agencies depending on the environmental and water resources affected by the projects. that's going to dictate what permits you need to receive for the projects, which may have a a factor on and an influence on the
final cost. And this is not a funding strategy. This study is not telling you what sources of dollars to use. It's not telling you to raise abortion. It's not telling you to go after assessments or anything like that. Um there's no one silver bullet to pay for these types of
adaptation and capital projects. um no one local government has a um one single solution and so funding is probably going to come from different sources over time to implement these projects. So I just want to be clear about what this study is and what it is not um
before we get into it because when we start talking about cost estimates that makes everybody a little um tweaky. Um so the the county and and the municipalities within Monroe County have pursued vulnerability assessments. Uh
there has been language added to comprehensive plans as necessary. You're going through a comp plan update process right now and I know you've got some policies related to title flooding and adaptation. Um th these programs and these projects have been going on for
quite some time to really drill down on what the impacts of the different types of flood risk are when different places throughout the keys are going to be feeling these impacts and suggestions on what to potentially do about it. because of all of that groundwork.
>> Because of all of that groundwork that has previously been um laid, the the county and the municipalities have been quite successful uh securing grant dollars for various projects including the village. So um having these projects
queued up and ready to go is an important thing um to be successful in those further granting programs overall. Next slide. So, I'm gonna go ahead and turn it over to Melissa who's gonna um talk about
>> Sorry, Aaron got it mixed up here. >> Very much. >> Sorry about that. >> Okay, here. >> Are you on the right slide? >> Yes. >> Okay, great. Okay, so um this is where we are in the project. We have a uh draft almost final report right now. We
are providing overview to all of the municipalities to get input, answer any questions to finalize uh the final deliverables for the project. Next slide. So what we know is that we have changing
conditions. Um we are not constructing these roads to withstand 5 1/2 ft of sea level rise by 2100. Generally what we do is we look at the useful life of the road. It's about 25 years and we look at the sea level rise that is going to
occur within that time frame and the design assumptions that we use for the projects are based on that projected level of tidal flooding that is increasing um associated with those those roads and what that design
includes is handling the rainfall. Greg's going to go further into the different design elements, but what we know with that title flooding is that the current storm water management systems that deal with these roads, the the efficacy of those systems is
diminishing over time. Not only are we dealing with title flooding that is on the surface that we can see, we are dealing with flooding that is coming up from below. So, you're getting assaulted essentially from two different directions. And what that means is our current drainage systems that are based
on gravity are starting to to fail. They're be starting to become more um diminished over time. So we have to start thinking about storm water management in a different way, especially when we're talking about elevating roads. That may include
injection wells. That may include other mechanisms to design uh to deal with the with the flooding that we know is going to occur over time. Thank you, Erin. >> So, Melissa is going to go ahead and talk about our two-step process for how
we get into the ranking of the roads and the criteria. Greg's going to talk about the design of the projects, and I'll be back to you to talk a little bit more about a few of the policy recommendations that we have. >> Thank you, Aaron. So, as Aaron mentioned, I'm going to talk about the two-step process that we used in order
to prioritize the roadway segments in the village and how we came up with those project areas. um between now and the year 2050. Um we have the vulnerability assessment and the criticality. The vulnerability assessment assesses the the danger or the impacts that each road is going to
to um be impacted from. Um and then the criticality is the importance of the roadways. Um the village since most of the roadways are local roads for leading to residences, their importance is pretty high all throughout. Uh first we started with uh getting good quality
data used for all the road mimments to ensure that all the roads were analyzed equally and fairly. Um we did an initial modeling of the sea level rise projections using the Noah 2017 intermediate high in order to see what your roads and the elevations would look like against those water levels. Then we
also on top of that included the king tide predictions for that same year to see how they would stand um with those water levels as well. The design year was design uh was determined to be 2050 which is based on a useful life of a road project. Uh it's important to know that this is a roads project. We want to
make sure that the roadway integrity is taken care of as well as the drainage of the water on the roads and preventing any inundation to the adjacent properties if we were to elevate these roadways. So the first step is the vulnerability assessment. We use five different
factors to come up with a vulnerability score. So these are influenced by environmental factors. This is the road against the climate. So the road against what is coming the water the um the groundwater clearance which is what Aaron explained that the water is coming also from underground not just from the
sea um from the ocean side or the storm surge but also from underground and that affects the integrity of the roadways. We also included um the inundation due to storm surge. So not just still water levels but also for um extreme events um the wave impact for those events as well
and the existing pavement condition. WSP did um an update to your pavement condition assessment um to make sure that we were able to take those scores into consideration when looking at the integrity of the roadway. For this first step, um we did about a
fi it was a five class level um from low vulnerability to very high vulnerability. Um about 24% of your roads fell in the 3 to four uh high vulnerability area and about 20 35 I'm sorry to the you know high the highest four to five class. um we analyzed a
total of about 47 plus uh miles almost 48 miles of roadway in order to make sure that we got all of the the segments that needed to be um prioritized eventually. So this vulnerability score was then taken into consideration for the
criticality. And this is more of like the human factor, right? So we use 50% of this score was the vulnerability score to make sure that we were taking into account um the roads that were mostly um affected. Um and then we also included the number of residential units
uh to get that this v uh this criticality score. How many residential units does each road serve? We also looked at what critical facilities were associated with the segments if any. We also included the delay
um any commercial buildings and any future development that may have in those commercial um parcels um any threatened endangered species. We wanted to take into consideration if we were to implement any of these projects to um try and avoid any impact to these
environmental areas. So in that same sense we looked at wetlands and natural habitats as well um and took that into consideration for this criticality analysis. And lastly just the roadway classification in some other larger areas you may have um roadways spread out through these classifications but
here's mostly um local roads and then the ones that lead to US1 for evacuation purposes. So this criticality assessment um shifted a bit the numbers between you know the class three to four and the class four to five but still about 22%
where um in the high criticality and then about 26% almost 27 in the very high criticality area. So we wanted to go ahead and put that into projects that made sense, right? So we wanted to make sure that all these roads that were
being prioritized were one we were seeing already maybe anecdotal um about being uh inundation um the communities had voiced anything or concerns and also they were servicing um you know all the residents in the community uh to invest the dollars in those roads that were
going to to be useful throughout um you know from now to 2050. Uh this here is the roadway or the project areas rather in geographical order. they're not in order of implementation. Um, but if you see the red is for areas affected by
2030, orange is 2035, and the blue is anything um beyond that. We came up with 19 project areas in total um covering about 32 miles of village roadways. Okay, so these are all the projects that we came up with. Again, 19 total
implemented throughout the years from now until 2050. As Aaron said, this is just a plan and a list that the village doesn't have to go 1 2 3. It's more of like in fiveyear increments or fiveyear segments that would allow the village to look at those years and see which
projects are feasible based on community support funding or what have you. And before we look at the cost, which is always um some sticker shock, I want to reiterate what this study is not. This is not a funding plan. Um you're not,
you know, sign and seal delivered. You have to do this project. This is just information, documentation that the village can have in order to um apply for grants in the future if they may want to implement some of these projects. So for 2030, we determined that about six neighborhood areas needed to be
addressed. and that is um six neighborhood areas being affected by the still water levels that are projected in 2030. Um the total for this is about 22 um 227 million for all the uh the all
six areas and 3030 in 2035. We have about five neighborhood areas that would be then impacted by the still water levels um projected in 20 uh in that year and you can see the price for that. it's about 186 million. Then in 20 240,
we have six neighborhood areas. Um beyond 2045, there's about two neighborhood areas that we wanted to point out that will become vulnerable. Um but those are a little bit more far in the future. In total, this comes out to about $719.3
million, an average of $22 million per mile. Um it is very important to know that this does not include cost of operation and maintenance. Um and also that these high level planning cost estimates um include about a 20% contingency for anything that might came
up come up beyond the design um based on the projects from the county. We've seen that there is some cost for eastmans for utility relocations um harmonization things like that. So, we wanted to include that contingency um in order to prevent some more surprises if if any of
these projects were to be looked at in the future. All in all, um go back. All in all, this addresses about 32 miles of roadway of village roadway um and approximately 27 676
residential units or buildings um in the prioritized projects. So now I'm going to hand it over to Greg who will be able to explain what this cost estimate and and all our analysis led to in the concept design. >> Yeah, sounds good. Hey, good afternoon,
Mayor Council. Thank you for having us here tonight. Uh Greg Corning, WSP. Um so thanks Melissa, thanks Aaron for going through that uh in-depth detail of what we've done up to this point in terms of data collection and evaluation. Next, I'm going to walk you through kind
of how do we take all of that good data and now make a plan for actually implementing uh these projects. And so the first thing that we have to evaluate is what are we designing for? Uh so Aaron and Melissa had talked to you about we have sea level rise, we have
king tide, but then we also have the storm water rainfall runoff that we have to be dealing with to ensure that we're meeting the permit requirements for each of those elements. And so when we're talking about how do we address the issues from sea level rise and king
tide, we look at raising the roadways. And to raise the roadways, we have to understand what are the specifics that we're going to follow to ensure that those roadways are meeting a design criteria from DOT, which is uh in
regards to how you all design your projects in the village. And so we'll look at different types of things like lane widths. We want to look at how we're going to harmonize. Basically, what is going to be that slope that's going to go back to those private properties to ensure that we have a
seamless connection so that folks can enter and exit this elevated now roadway as seamless as they did before. The other component is the South Florida Water Management District. A lot of folks, I'm sure you've been a part of some of the conversations in the past, have said, "Hey, why do we have to deal
with rainfall? It's all just going to go back. uh who who cares about collecting it and treating it? Well, the water management district is that uh person who cares about that and has laws and rules on the books that we have to follow when we're implementing these
projects. And we have to not only account for that water quantity and quality, but we have also have to ensure that we're not causing any adverse impacts to those surrounding private properties as we elevate this now lowoint roadway. We can't push that
flooding that would have necessarily been shedding to that low point off into those private properties. So, we have to consider that and implement a storm water engineered system that can not only capture that, treat it, and then dispose of it. And I'll talk to you a
little bit more about those details as we go through some of the typical sections. So, if you want to slip to the next slide, uh Melissa, I may have a lag on my end. Oh, there we go. All right. So, this is the uh the
first uh typical section. This section uh you'll see here is that we are having a larger rightway. So, the village has a larger rightway and we're actually able to account for the majority of our improvements within this rightaway. So, this is a great uh solution uh where we
don't have to acquire easements that was talked about uh for implementing all of those roadway elements and those storm water uh retrofits uh to improve uh these sections and there's multiple sections within the village that have uh this specific scenario. If you go to the
next section, so this is getting into the uh necessary fact that we want to protect the environment. There are some roadways that are adjacent to mangroves and we know that and to avoid some of those impacts uh to the mangroves and any sort
of mitigation cost associated with that. We want to try to mitigate for that by including a gravity wall along that side, elevate the roadway and then we capture and treat that storm water. However, in situations like this, as you see there in that depiction, we still
may be in situations where we have to obtain a easement along the adjacent side of these private properties so that we don't cause any adverse impacts with that storm water runoff that naturally would have gone to this lower point in the roadway. And then if you go to the
last section, this is a uh section where we have really limited right away. We're still going to be implementing the standard typical section with our elevated roadway, our valley gutters, but in this situation, we will need easements along and adjacent to these
private properties. As I mentioned before, this lower roadway and as we elevate the roadway, think of it as uh you're creating now a point where that water was originally able to flow there. Now, we're pushing that water back. And to avoid those any adverse impacts, we
have to capture and we have to treat and then we have to dispose of that so we don't cause any adverse impacts uh to those private properties. So getting into the details, if you go to the next slide, we'll talk a little bit more about that engineered storm water system. So we have the valley gutters
that were shown on that typical section. Those collect the runoff from the roadway. But then we have to put these strategic locations of these inlets along the adjacent side of those elevated roadways so we can capture and treat any of that runoff that would have come from those private properties to
ensure we're not causing any adverse impacts. And then all of that water will be routed to a series of pipes that go to a pump station. That pump station will have water quality uh treatment within it like a hydrodnamic separator.
basically a a fancy word of saying we're going to drop out any of the solids and the nitrogen and phosphorus and then it's going to be injected into uh uh shallow injection wells. Uh when we say shallow, they're still going to be about 120 ft deep and those are going to be
spread throughout the community to ensure that we're able to achieve the level of service uh within these roadways and uh and achieve the uh goal of the project. So next I'm going to turn it over to Aaron and she's going to talk to you about some of the policy.
So one thing we want to make sure that we have our policies that are flexible enough that the community is can adapt the facility to current and future flood risk. We also want to have policies for
instance the example in the public facilities element that road elevation feasibility is determined considering available right ofway adjacent property elevation community support and cost. We don't want people to assume from a policy perspective that the village is
going to adopt all of these roads because what we're finding is communities may not be there yet and ready to make that decision. And communities overall may make the decision that some roads have constrained right away or too many properties that have buildings that are
close to the, you know, the road segment itself that maybe that type of design just isn't preferable in terms of what the community wants to see. Um, so we have had some of those discussions at the county level and some of those projects um have not been supported by
the county commission. And so ultimately we want to make sure that your policy structure is um robust enough that you can support adaptation should the community decide to pursue that, but also robust enough that you can just make the decision that you maintain what
you've got and you're not necessarily going to adapt it or elevate those roads. And so we've we've identified a couple of policies where some additional language might be helpful for you. Um again, we know that you're in your comprehensive planning process update.
Um and we have we have supplied that language um to staff. Next slide. Additionally, there may be a section or more within the code um that that could stand to make sure that it is open
enough to either implement these road elevation projects or not. Um again, here's an example of that. Under construction standards and specifications, um, road elevation and adaptation projects may meet or exceed FDOT standards because currently how you
construct and design your roads, um, does not account for tidal flooding and does not account for king tides. Um, and so you may meet or exceed what those very basic FDOT road standards are. and that may be to the extent practicable
again based on available right ofway storm water improvements elevations um and other factors that may influence design. And so the whole point of these policy recommendations is to provide you that decision-m flexibility should you decide to implement these adaptation
projects or not. Next slide. That's it. And so overall, um, the the policy recommendations that we've laid out, they're not extensive. Um, you could also add policies to your transportation and capital improvements
element. Again, along the lines that you're going to look at these types of road elevations on a project bypro basis and make those decisions uh based on risk and based on these other factors such such as surrounding property elevation, available right ofway. um and
that you may only choose to continue to perform maintenance and not adopt those road segments uh at all. Next slide. Thank you, Aaron. So, um to conclude, we do have a project website. We started this project website when we did the
Monroe County vulnerability road study. Um and we um included the municipalities um in this website as well. So if you go to keysroadsplan.com there is information available to the public. Um if you go to the village of
Isa Marada study um you can find two maps right now two interactive viewers. Um you can click on these on these maps and they're going to allow people to one see their current elevations in front of their homes. So, the elevation, the existing elevation viewer, you're able
to search either a specific roadway or your specific address and you'll be able to see what that elevation is on the crown of the roadway in front of your home if you're curious about that and how you stand among um those elevations throughout the village. We also have a interactive viewer for the project
areas. Um, so that viewer is going to show you the roads that are included in each one of the projects and they are both color-coded by year of implementation and and they're grouped into their their each project year. If you click on the road, you're able to see the project year. Again, this is Keys Roads plan. Um, we also included in
the county the um concept plans for each one of the project areas. So, if the village uh wants to do that as well, we can do that as well since we have concept concept plans for all of the village areas that we recommended. So lastly, we have the village project
goals. My apologies in that typo. But what we wanted to do was to help make the village more resilient by developing this long-term roads adaptation plan in order to mitigate the sea level rise impacts on the roadways and the future king tides. Um again develop a planning level cost estimates for comprehensive
roadway adaptation within the village limits um that may be used for future uh grant funding applications or um future capital planning um and provide that supporting technical um information to facilitate these adaptation projects. Again, you're not um you know, your hands are not tied about having to
implement these, but you can use this information as a basis uh for documentation and application for anything else that you may need in the future if you choose um to go ahead and implement any of these projects or even just look into them. So, our next steps are yet to come. Um
we actually have delivered um the final report. Uh we are open with any comments or questions that you may have. Um but that was delivered to to the se uh to the village last week. um with all the final report, all the interim technical memorandos that were done for all of the
assessments and all the analysis as well as the concept plans and the cost estimates that we spoke about today. And that's it. Thank you for your time. We're open for any questions. >> Melissa, thank you council. Any questions of Melissa? >> Okay, the surveyor's got a question.
>> Um on there you're talking about all the elevations and people can go in there and look them up. Are they listed in NGVD29 or NAVD88? NAVD 88 >> 88. >> So, it's not going to be most people are not going to find that relative when they're looking at it as far as the the
normal person far as the um they're comparing it for their flood purposes, for insurance purposes in the flood zone that they're in because everything in Monro County is an NGVD 29. >> Yeah, we have the elevations in NAVD88. We compare them to the projections. So,
our projections are in that as well. um for our design year which was 2050 we were looking at a still water level of about 2.54 and a king tide of 3.6. So that's what we used to compare. Um so if they look >> the same the state uses NAVD88 but Monroe County is all NGVD 29.
>> We kept it uniform with the county study and the county study was originally also done in the NAVD88. I'm just >> saying so that when when the normal person is going to look this up, they're going to look at that and see their elevation and they're going to compare it to >> their flood zone and they're going to
think, "Oh, I'm good or I'm not good." And it's not relative. It's not the same, >> right? And >> it's not apples to apples. >> Absolutely. For for that sense, yes. Um but important to note that our projections are in that. So they should, you know, they can look in uh between our projection of the 2.54 and how they
stand um with that in in the in the viewer of the elevation. But I I see I understand that. >> Is there a way to inter is there a way for them to interpret that to where they can >> uh they can use NAVD and then just have a explanation?
>> Well, they should put an uh explanation in there, but uh from Key West to Kargo, the numbers going to change as you move up and down the island. >> Right. But is it just talking about Rada? They're not going to change through, right? >> Yes, they are. >> They do. Uh-huh. >> How much do they change from one one end
to the other roughly? >> Roughly I mean it could go from like 148 to 150 152. >> Okay. >> So >> So a couple of ten of a foot. >> Yeah. >> Okay. >> But that could make or break you meeting flood or not.
>> Yeah. >> So >> well I don't know at at at $102.7 million per person that lives in Alamra. I I don't I I don't know how something like that is even feasible
>> to to I don't how you even consume that. >> I mean that's we if we have a functional population of around 7,000 and and we really it's a little bit less and we're looking at a cost of 719 million.
Um yeah that only is 102 million ahead. Uh, but there there are grants that are possible, right, that we could obtain that would help offset some of those costs. >> Correct. The county has has gotten some grants for this roads project. Um, there
are some in design. Erin, I don't know if you want to go ahead and explain. >> Yeah, there's been seven um road elevation projects that have been secured at the the county level. I believe nope. I think Marathon has also
secured some dollars for Sombrero as well. So yes, there are granting programs that are available for costs of the projects. >> And isn't the county also looking into doing special taxing districts on some of these neighborhoods so that uh they can elevate? So, they're actually asking
for 50% plus one of the homeowners in these particular areas to to to try to fund uh these special tasking districts because the county >> Yes, that's that's correct. They're looking at adoption of a municipal service benefit unit ordinance uh I
believe next month or maybe at the June meeting. >> Yeah, next week or two. That is correct. I've heard quite a bit from some of those folks up in Keargo talking about that. All right, council. Anything else?
>> I have a question. It's kind of related to Anna's or maybe Anna can answer it. Um, should there be a a notation in their study of the difference in the program? Well, that's why I said they should make sure that it's I don't I'm not sure she heard that
>> that it states 88 and not 29 because if you tell people to go in there and look that up and they're looking that up and they're going to say, "Oh, I'm at five 5 and 1/2 ft. I only got a half a foot and I meet flood." And they don't understand that that's not true. >> And see, I heard what you were saying. I
just didn't get the impression that maybe you guys heard that we're recommending that you put that. >> We're just used to the old way. >> Absolutely. We can include that both. We can include that in the in the um in the website around where the viewer is so it's clear to the public that they're
looking at that difference and we can include also what the projection um elevations is that we're we're assessing for with the study and included in the final report as well. >> Right. >> Either way, I just think that there should be a disclaimer in there stating that >> absolutely >> that what those elevations are in.
>> We can make that update. >> If you tell people to go and look something up, they they're not going to know the difference. >> Right. >> Yeah. >> Right. No, thank you for that feedback. It hadn't come up yet, so I appreciate that. And we will include that in the website to make sure that's clear to to the community what they're looking at and also to compare with those
elevations that we looked at for the project. So, it's a a bit more um clear of what they're looking at their roads versus our project um projections. >> Thank you, Melissa. Anything else, council? >> Nope. Okay, >> perfect. Thank you very much. >> Thank you very much. Really appreciate
it. >> All right. Uh, do we have I didn't see Aaron. Oh, Aaron's not here. We got a new face. >> I'm going to give Aaron a break this month. >> Good deal. Well, welcome. Thank you. >> For the Aqueduct Authority Plantation Key transmission main replacement
update. >> See if I can figure this out. All right. I'm David Mullen with Wade Trim. We're the construction. >> We have Anna. >> We're the constru I'm the construction engineer working with Aaron Cutler as the construction manager for the project. Um, project team stayed the
same. There we go. And uh happy to say that water is now flowing through the new pipe. We turned it on, I want to say it was yesterday. Water's flowing from mile marker 92 down to Snake Creek Bridge through both the old 30 and the new 36.
Um and with that, you may still see some of the flushing and some of the water coming out. It's normal. Don't worry about it. It's just part of the process as we as we take it all the way online. And then um work will be continuing through June, but then it will be paused
for blackout dates and specifically the Fourth of July holiday. We will we will be off the road um I think it's the evening of the 2nd. >> That's a good day. And so like I said, we've we connected at the north and south limits connection
point one and two, which is up there at mile marker 92 and then down at mile marker 85 at Snake Creek. And then in between there, we've got these four additional interconnects between the uh existing transmission lines that we have to do. Um so you're going to see some
work. Right now we're going to be up at Snake or up at Taverner Creek at the north and south ends right there by uh Creekide End and then on the north side. I'm sure everyone saw the cones and stuff get set up today. Um then we're going to move down south to the in front
of Founders Park and South Plantation Key School or in front of Plantation Key School. And at all those locations, the work will last about 2 weeks. So you'll see about two weeks worth of traffic impacts up towards uh Tavern
Creek and then you'll see um some impacts down in front of Founders Park and the Plantation Key School. and some of those impacts will overlap. Um, so you may see the cones up north, a little bit of stuff down in front of Founders Park and then Plantation Key School, but
we don't we don't anticipate any real impacts to US1 for Founders Park area and for the Plantation Key School. And we expect all of this to be completed early July. And while we're doing the final connections, um we don't
anticipate any impacts to the water service. Uh any pressure changes and then access to all businesses will be maintained. The water should be the water impact should be limited because we have now have both pipes operational. So as we do work on one or the other, it'll still be flowing through the other
one. Awesome. And then this last slide that we've seen a lot. Uh happy to say that we are now finishing up step nine and getting into step 10, which is what everyone wants to see, where we'll do that final restoration, repave um a bunch of US1
and then uh get off get off the roads and get out of everyone's hair. >> And if we have any questions, I think that was the last slide. >> Fantastic. Uh council, any questions? >> I just have one. When when are you anticipating that final number 10 to
start? So, >> I know it's only anticipation. >> So, early July finishing up the um finishing up all the connections and then they scheduled they said it would be a couple weeks after that to where we would likely start doing the paving. We haven't finalized that yet as we work
through these. Um so July, end of July, we'll hopefully see some curbing being done and maybe some sidewalk repairs. And then after that in end of July, August would be the paving. And as we >> next council meeting, I'm sure we'll give an update and hopefully have a a
better date on when we'd be doing the final paving. >> That just gives us an idea of what when to look for it. Thank you. >> Thanks, Deb. Uh, anybody else? Any comments? Nope. I really appreciate it. Thanks for doing the good work and let's keep it up. >> Of course. Thanks. >> Thank you.
>> See you next month. >> All right, moving on. Mayor and Council Communications. Uh, let's see. Indiana, you got anything you want to bring up? Vice Mayor >> Steve? >> No. Dev.
>> Okay. I'd like to talk about something. For uh >> for quite a while, we've for quite a while we've we've struggled with with an issue on uh uh our RV parks not having to pay uh advantages.
Uh there's, you know, the the glitch we've talked about many times in the Florida statute is is just not something that's going to be fixed. And there certainly while the governor and cabinet is talking about getting rid of adalorum taxes in total, it now is really not the
time to even talk about that. Right. But there's one thing that uh uh I've been bugging John on for quite a while and uh and and I think that we finally come to a resolution that it might be possible
for RV parks and and and uh properties similar to that uh that would be able to have a special assessment uh a special fire assessment >> uh and at least pay for the emergency management portion of of the bill that
that happens on those kinds of pieces of property. So, John, will you help me explain where we might be able to head with this so we could see if there's an appetite by the council to uh move forward with doing a a a special taxing
district, so to speak. >> Yep. So, it would be under uh it would be under the special assessment statute, which can be found in chapter 170. Um, basically what it would do is it would create a non-advalorum assessment for um, uh, you can do that for properties
based upon it's a two-prong test uh, that that, um, the council that we would need to establish, which is that there is a a special benefit that is conferred upon the property and it has to be conferred on the property, not an individual person, but the actual property and that the that the
aortionment of the assessment is fair and the way that that is done. There's a there's a whole statutory process as to how it's laid out. Um, but really the first step in that is to uh get a um assessment consultant who comes in,
analyzes the area, analyzes the services, looks for the best way to allocate the assessment through what's called ERUS, which are equivalent residential units. So, it would go in. So even if you own one lot, it could be you could get assigned two erus because
of how it's assessed and and that again that's all dependent upon um the type of u uh uh fees that are being assessed and that'll all be laid out in a uh uh in the um in the analysis and that'll be the the data and justification that
would support a an assessment. Good news is that the um those fees uh can usually be rolled into the assessment. So that would be paid for as part of the assessment um uh for the the consultant because that's part of the analysis to
uh to justify um uh the uh the special assessment. From there, if if you all want to go forward, like I said, there's a whole statutory process you follow through you uh through a initial rate resolution. Then you have a public hearing on the process. Um and then
where you all sit as a um what is it called? It's uh uh an equalization board. Um where you you take the testimony and and you you know you can if there is uh evidence to
support a modification the equalization board can can modify it. Again it all needs to be supported though and then you go through and you have a final assessment resolution for that. So um that is a process we could go forward with. It can be done under the case law for fire protection services. Uh it
cannot be done for uh like emergency management services. So um you know like EMTs and things like that and the reason for that is because of the special benefit that's required for property. So they say, you know, the courts have analyzed it, fire protection, there is a
benefit to property through um increased property values, lower insurance premiums, and the courts have said that that's sufficient. Whereas with EMT services, that's that's very that's they they view that as being personal. Um because if you're saving somebody from a heart attack, you're not necessarily
adding a special benefit to benefit the benefit to the property itself. Um, so there is an avenue um like uh like um Don has said we, you know, this is something that he's been been talking to me for a while about and I think we've got an avenue that uh that you all can
can follow if it's something that you would like to do. Um if it is, the first step would be for um for the village to put out a um procurement uh for a uh a um assessment consultant. Uh there's there's at least half a dozen around the
state. um maybe more uh who do this. Um they come in uh and this is this is what they do and they would come in support the analysis would present you all with how it's being allocated and then that would be something that you as a council uh would approve and uh and then the
assessments uh for those um those services uh could then be um build to uh to the properties or the the ERUS I should say to each eru over there. So, so it's only for those it's only for those properties that that are in that those areas, this area particular that
is not paying any advorum taxes per se on on the the houses that are there. Um, but it's it's a it's a it's a way to for somebody for a consultant to calculate how much per household or how much per
property our our citizens are currently paying uh for for fire service. And uh then that's how he would come up or this consultant would come up with the number that we would then be able to look at and review and uh offset the cost that's
really getting the the service that we're giving to that piece of property for free right now. Uh because they're not paying advances except except on uh the clubhouse, right? Um
>> are you talking Oh, sorry. Are you talking one property only in this town? >> I think that's the only property in Alamra that that currently is is is in this category. >> Would we need would we need someone to consult with if there's only the one
property that we're looking at? >> Yeah. Because that what they have to do is justify how we're going to come about as the value adjustment board to come up with a number. We can't just wing it. Uh but if we have and not only that from my discussion with John
uh if we have to pay a consultant to do this and come up with this number that number that amount that we pay can actually be rolled right back into the with the assessment. So although we'll have to pay it up front we get paid back because it'll be paid back through that
assessment. And so it would be it would come in and be a defined area as to what it is and and so we could you know the consultant and you know in connection with village staff could look to see if there's any other properties that that fit this but I think as as as the mayor said I think it's just one um and they
would come in and part of what they look at is is you know like I said justifying the not just the services but also how the the ERUS are allocated. So because over there it's it's going to be you know there there's some uniqueness to it. you've got the you've got the stilts the stilt homes but then you've also got
RVs there too and so um you know they they'll analyze you know how how many erus they'll allocate to each each you know assuming that this is is justifiable and this is something you want to go forward with they will come in and say this is how we analyzed it
this is how we um uh this is the the proper way we think to do u because it can be done based on square footage it can be done based on frontage of lots there's there's any number of ways that it can be done. So they'll they can come in and and and that's part of the reason why you need the consultant because
they'll say we looked at each way and this is the best way and here's the reason why we think this is the best way uh for a fair aortionment of uh for that prong. Remember this is the what what's what's what happened what's what what started this was the fact that the the
the conflict between uh how the how the state looks at modular homes versus mobile homes and and and how they how those are able to be taxed or not taxed. And so there's a service which is our fire service that's being rendered to
that piece of property for free. and uh and they don't have to pay an avalor tax on each one of those lots uh and on those modular homes that are there because they're recognized as uh as mobile homes as RV sites and RV sites
don't pay for that unless we do a special assessment on a piece of property. >> So I I find it hard to believe that there's not other properties in town that this would apply to. There's I I
don't know which ones it wouldn't which ones it does. >> I I think this is the only one. There's the one uh that we just uh had mobile homes on at least. They I think they had some RVs too. Um I know it as Stacy
Koopa's property. Um >> uh but I believe that they they pay their Avalor taxes on that property >> because they have a building. >> Yes. But but they're not paying it on the >> Well,
>> maybe I don't know. Consultant would come in and look and see. >> But what I'm saying is to say it's targeting it. It's targeting one only. I don't think we can say that right now. >> And and that's fine. If it comes out of
that, if it comes out of that and then what we would what would we would find at that during this study is which pieces of property are receiving a service for free that the other taxpayers in Alamada are having to pay for.
>> I understand that. I just Okay. >> Yep. >> So just change the scope of the >> Exactly. >> Yeah. So that's all it is. All of them up. >> Change the scope of what the assessment. >> But I think what at this point I think is that what John needs is just to see
if there's the appetite at this council to move forward on looking into this. And if so, then we could put out could work with Ron. We could put out an RFP for it. And then um if there's multiple properties, then what might end up happening is we might have multiple, you know, multiple assessment groups. And so
we would have, you know, we would have addition, we would have standalone resolutions for each um, you know, each area. So if if if say there's three areas that would fall under what we're talking about, you would we you would consider three initial rate resolutions
and then we would have three separate public hearings for each one. They could be the same day, but they'd be three separate public hearings for each item and then then three final resolutions um establishing it, assuming we we make it that far. Yeah, I I don't see a downside here. I I
think that worst case scenario, we're we're out some funding for the the assessment that we could potentially get back. Should we um initiate some of these uh these these ideas? I think it's a um at least a great start. Uh I would just ask John maybe to see if for some
reason this uh property tax doesn't pass if there's any sort of conflict later on if we do get to change those those uh those regulations in Tallahassee to be able to then tax them as we would sort of normally do it. Would would there be any sort of conflict if
>> they're not advorum? It's not an avalorum. It's a special taxing district. Totally separate. >> Yeah. I mean you could actually you could have a special assessment. So say you own a house and you know and all of us say all of us own a house in an in the same you know we're all in the same street and we pay full advorum taxes
have no homestead we could still be hit with uh you know subject to a special assessment as long as it goes through the process >> that happens in unincorporated Miami right now. >> Yes. >> There's a fire special fire fee on many of the unincorporated on all of the
unincorporated homes in in in Miami day. >> Yeah. So it it shouldn't I mean obviously listen the based on the law as it currently stands I would say that it shouldn't prohibit us from also continuing an assessment. If they were to change the law um you know obviously
we might have to re reevaluate that but as it stands I think we're >> I don't see any reason why we can't move that along >> as long as it doesn't cost like $100,000. Well, like I said, even if even if this whatever the study ends up costing us,
>> then it's reimbursible through that special taxing area. So, we'll we'll have >> discuss reimburseable if we if we move if we move ahead with and and any contract would come back before you all uh for approval anyway. So, we would have the RFP that we'd have the bid
opening, there'd be recommendation and it would come back to council for for your ultimate approval. So if it comes back at some astronomical number that that you all are not comfortable with you, you know, you guys can put the brakes on at that point as well too. So >> but as we work to towards further
towards our budget cycle, it's something we need to at least understand that it could be coming our way. >> So it looks to me like you've got >> a consensus to for us to move to the next phase on that anyway, John. >> Okay. All right. We can I'll work with Ron and we can uh we can get it out.
>> Thank you. Uh, is there anything else that we need to do under mayor council communication? Nope. All right. Now we go to village attorney, village manager. >> Ron. Yes. Since we're talking about the budget, uh, we're trying to put together
a budget calendar. As everyone knows, or hopefully everybody knows that property tax is determined by taking the taxable value times the millage rate equals tax. So the first step is that on July 1st, which is about 3 weeks from now, the property appraiser issues the new tax rules. We anticipate a pretty good
increase in the values just because of what's going on in the community. So once we get that taxable value on July 1st, then we'll start having meetings for you all to determine what the millage rate will be, which will multiply times the value that will equal someone's property tax. So July 1st is
the first thing where they they do what's called a DR420 where they certify the taxable value within the village. And then after that on July 7th uh we'll have a regular village council meeting. That's when we go and adopt a resolution that sets a tenative millage rate. And
to remind everyone we can only go down from that point. So let's say we came out at 3 mills. We could go down. We couldn't go over it. Uh and so that'll be July 7th. Uh then we're going to have some budget hearings and workshops. So the workshops would start at the beginning of August, August 4th, 5th,
and 6th, we'll have budget workshops and then we'll have a regular village council meeting on August 18th. And then uh and then it'll go through that and then September, roughly midepptember is when we'll adopt the final mill rate. So we're getting kind of real early on this as far as getting the the notice out,
but we want to make sure every understands the process. We've been checking with council to find out your availabilities. It seems like these tentative dates are okay, but we'll we'll get it out to the public and let them know in advance. But at this point, the next thing will be the property appraiser on July 1, which about 3 weeks
from now, and then we'll keep you in the loop as far as the next steps. >> Thanks for the update on that, Ron. Yeah, I I I hope that we can continue to get the word out to the public and and have, you know, folks show up. I know that the budget is not a exciting thing
to listen to and go through except for Hattie loves doing it. I know that. But other other than that, it um but it's something that people need to weigh in on. We need to hear from the public on that for sure.
Anything else from you, Ron? >> Uh I just put on here a discussion about village own properties. Obviously, we want to focus on three of them. One was the Machado property where you all decided that the two proposals you didn't accept either one. We still have the property. We've determined it it the
the main use would have to be some type of affordable workforce housing based on where the funding came from. And so we really aren't looking at doing anything else other than housing. The question is what type of housing. We're looking at maybe potentially staff housing etc. But uh we'll try to just look around and see
and if anybody has any input on that either council or public please let us know. The Machado property is one. The church is there. We've talked in the past about maybe publicizing they were open to leasing or selling it, but at this point we don't have any offers on
the table. Uh so uh we're still kind of waiting to see on that. And then the third one is the old silver and spice property. Uh where we we need to look at doing something. I have talked some folks about maybe doing a potential plan that I bring back and and see do you want to fund a a design potential design
plan. I've talked some of you individually about potentially having a civic center there, maybe some housing on the top. Definitely putting parking there because it's it's a one of the few big places you have actually a parking lot. Uh which we may need to tie in if we do a loop that could be like one of
the places people would you park their cars and get on the bus or whatever it would be. But yeah, we just want to keep it out there because we've been talking about for about a year. I had a public workshop uh we've been getting input but still no definite ideas of what people want to do with it. So I would like just
to keep it discussion going and ask the public if they have any ideas please get with me and we can talk about it. >> Put it for sale sign for sale by odor in front of the church. >> Yeah. I've had that discussion with council member Gillis that uh if we
wanted to put it up for sale u I didn't want be the one that picks what realtor would do it. I think you know there are a lot of realtors out there. So at this point I think it's maybe premature to list it but just to kind of see. We've had some rumors people that were looking. So maybe just have people, you know, contact me if they have an
interest and maybe eventually put up a sign for sale by owner or whatever or lease because we don't necessarily have to sell it. Uh but it's right now just cost us money. Not a lot of money, but it's just kind of sitting there and it's not getting any better shape every day. So I just think we just need to keep it
on the radar as we we're open to doing something, but I don't really have any clear direction yet of what we want to do with it. I I thought we had some clear direction, but I'd like to hear why you think it's premature to put up a sale by owner sign.
>> I'm not saying it's premature. I'm just saying I think >> I thought I just heard you say that. >> I'd like to if if people want to do that, then I'd like just to confirm that a majority of the council would like us put up a sign and we'll have it up next week. >> I'm for it. You're for it? You're for
it, Steve? >> Not really. >> No. No, I think we there's some other options that we can still explore. I, you know, prefer to hold on to real estate that we own. >> All right. >> Well, it's not worth doing it with the
32. So, >> and I I said this because I have talked individual view. So, >> you think so? >> She ain't happy. >> You're not happy. >> I'm not happy about it. >> There's options. People need to come up with options. If you have an option,
come up with an option. Otherwise, it's just sitting there rotting. >> Exactly. And a year ago, we agreed that we were going to attempt to sell it >> with restrictions that we would have the final say. That was a year ago. >> I know. >> And we're still sitting here and we
don't have a for sale sign on top of it. >> Let's put a sign. >> Let's put a sign up. >> Yeah, >> that's fine with me. >> You okay with the sign? >> Yeah, I don't care. >> Okay, let's put a sign. It doesn't mean that who we don't who we who we
>> who we um sell it to that doesn't say the first one on the market you have to sell it to that says that we're looking for a buyer maybe probably >> there you go >> feelings >> I have my direction he's my feelings >> put for sale by owner with your cell
phone number on >> truthfully that is probably what's going to happen because I I'll get the calls anyway so I'll just have people And the other thing was I do think we uh leasing is an option where we don't necess have to sell the property. >> I see no problem if somebody came along and wanted to lease that building and
and and make improvements to it and and we were making money off of it. That's fine. >> It's been sitting there for over a year not doing anything. >> That's right. >> And I don't have a problem with leasing it either, but they need to lease the whole property, not half the property. >> Well, if it's worth it, let them lease
just half of it and we'll use the back half for AJ's equipment. We need to store it somewhere. >> Yeah. Back where it was. >> Yeah. >> Well, anyway, we've got we you've got a consensus on the for sale sign on there.
So, let's let's see where that goes. John. >> Yeah. Mine was separate, so I just want to make sure we were done with that. It sounded like we were, but I had a separate. So, I just I wanted to make sure everyone was aware. I was planning to talk about this. I know at least Mayor Horton is aware cuz he had reached
out about this. Um yesterday the US Supreme Court denied jurisdiction on uh Marathon's appeal in the Shans matter. So that case is now that was the last shot um that Marathon had. So that um that opinion is now the law of the land
at least as it applies to to us. Um and uh um so I just wanted to make sure you you all advise everyone that that of that development and u >> I want to thank you for bringing that up, John, because we for years and years we kept hearing people say you don't need to worry about taking claims. You
don't need it. When Marathon is Marathon is on the hook for either granting them the number of permits that are available for that piece property, which they don't have any permits, or uh have to
buy that property at what a a current assessed value, right? >> Yeah. It would be at fair market value. There' be there' be an assessment and you'd have to go through I mean it's it's >> they've got some issues. >> Big exposure. that came out of nowhere really.
>> Yeah. So, this is something obviously we'll we'll have to deal with. I don't think not every case is a Shan's case. I mean, I know we've heard some people throw that around, but it definitely, you know, mayor, as you as you pointed out, it definitely altered the takings landscape. Um, and I would say not for
the better for local government. >> It turned a lot of previous opinions right on their ear. >> Yeah, absolutely. Turned them on their head. And um and it's it's definitely an earthquake in the when it comes to um taking law that we're going to have to deal with. >> Yes. Thank you for bringing that up. I
forgot all about that. I had uh yeah, that's what I had emailed to uh John earlier. All right. Very good. Uh anything else on uh attorney manager discussion?
Okay. Uh let's open up to public comment, please. Is there anybody signed up, Marty, for public comment? >> Yep. First up would be Scott Goss. >> Welcome, Scott. >> Thank you. >> I got three or five minutes. >> You're on. >> I want to stay on time.
>> There you go. Bing. >> Uh, mayor, uh, council members, uh, thank you for the opportunity to speak. Uh, my name is Scott Goss, executive director of Habitat for Humanity of the Upper Keys. Uh we've been an affordable housing partner in this community for nearly three decades, building 29 homes or 29 homes completed in partnership with the village with four more pending
approval. I'm here tonight because the question, as you were just discussing, of what to do with the village vacant land properties is one of the most consequential decisions this council will make for the long-term future of Alam Marada, and we want to be part of that conversation. First, I want to acknowledge the community and this council for your role in pausing and
stepping back from RFQ2601. That was the right outcome, and it speaks well of this body that you listen. Thank you. Point one I'd like to make, do this right. Process before decision. Before any path forward is chosen for these properties, the decision-making process must be open,
deliberate, and communitydriven. Specifically, one, the ongoing comprehensive plan update is the right vehicle for addressing the best use of these properties. It includes a structured public involvement process, and these decisions should be aligned with, not run ahead of that work. Two,
the workforce affordable housing advisory uh citizens advisory council and or committee and the LPA should be meaningfully engaged. They exist precisely for decisions like this. Three, Monroe County uh Monroe County's Upper Keys workforce and affordable housing market study is getting
underway. The existing data guiding housing decisions here dates here dates to 2004 and 2007. Any decision on these properties should be grounded in current accurate information, not two decades old studies. So moving forward with these inputs would repeat this the
shortcomings of RFQ2601. Second point, each property has a different story. These are not one-sizefits-all decisions. The village the village's properties are different in size, location, environment, and context. They deserve to be considered individually. Island Sugar and Spice,
this property size and proximity to the commercial corridor make it well suited for mixeduse development, and the draft comprehensive plan update already proposes exactly that. The response during the charade was positive. This approach deserves serious consideration through the comp plan process. Second,
Island Christian Church property. This is a sizable parcel and removed from residential neighborhoods. Attributes that make it a meaningful property. If I'm not mistaken, the draft comp plan does not currently address the best use for this property. That gap should be corrected before any decisions are made.
Machado property. We've just been through a lengthy process on Machado. The community spoke clearly. single family affordable homes on already cleared portions of the property with preservation of the environmentally sensitive areas is the approach that best serves the neighborhood, respects
the environment and aligns with community values. Lastly, the remaining scattered lots, the smaller scattered parcels are really only suitable for two outcomes, conservation or a single family affordable home ownership. They're not appropriate for dense rental development. Lastly, Habitat is your
partner for single family affordable housing. Uh, Habitat of the Humanity of the Upper Keys is the only proven mission-driven partner for infill single family affordable housing in this community. We're not a developer seeking uh profit for village owned land. Every dollar invested stays in the community
in the form of homes for working families. We intend to continue in that role and we want to work with the village to make the most of these properties. We're also committed to continuing our advocacy for rational, transparent land land use planning that reflects true community priorities. What we're asking tonight is simply this.
Don't rush it. Engage the right people. Use the right data. And let the process lead to the right outcome. In closing, these properties are rare and a finite opportunity. The community showed up, stopped a rush process, and earned the right to have a real say in what comes
next. We urge the council to align decisions with the comp plan update and its public process. Address the gap in the comp plan update regarding the church property. Engage the affordable housing committee and LPA before any path is chosen. Participate in the upper
keys housing market study. Recognize that different properties call for different approaches and partner with Habitat for single family affordable home ownership where appropriate. Thank you uh for Thank you. and and Habitat for the Upper Keys is ready to assist.
Let's get this right. Thank you. >> Thank you, Scott. Make us an offer. We're just going to put it on for sale by owner. >> Marty, >> next up is Sue Miller. Sue Miller, Laura Madakumbi representing the Island Community, the
Island Marada Community Alliance. When I came here today, I was pretty happy. >> And then I hear $790 million >> and I think, geez, maybe it's a good thing to be as old as I am.
>> I don't have to worry about it, do I? >> Just my kids and my grandkids. And I hope that you guys come up with a good plan. I was just absolutely astounded
that during a part of the meeting where there's no public comment, just discussion that you casually decided to put a for sale sign on a
property that's owned by the people of this community. I think that we clearly need to decide that as a village, not just casually say, "Yeah, we have three people here that would like to put up a
for sale sign." I I was just absolutely appalled by that. I cannot believe that you make the kind of decisions with a thumbs up that you make without getting the community involved
with workshops and with surveys or whatever. It was just I can't I'm still in shock. >> Good. >> Number three, I'll call it Legoland because I always forget what the real name is. Um,
I I like the idea of what you're suggesting. I think it's been unfair to our taxpayers for a long time to have to drive past that very dense development
with 55 stilt homes and know that they don't have to pay advalorum taxes like the rest of us homeowners do. And so I really commend you, particularly the
mayor, for being consistently uh looking for a solution to this problem. And I have a suggestion before you go to the degree that you're talking about. I think that the the Florida law
that has caused this dilemma states that this that every dwelling, no matter whether it is a mobile home, a manufactured home, a modular home, or a
concrete bunker, if it's in mobile home park zone, ing it will be considered a mobile home and will be treated that way. Dawn doesn't agree with me.
>> Well, it's finish your finish your I don't want to take away from your time. It's your floor. If if that's the case or if it's not the case, I believe that while we're working on our comprehensive plan, our future land
um use maps and our zoning maps that we need to change the zoning on that property. It is a mobile home park zoned property and there isn't a single mobile home on it. And if we want to correct
our zoning, that's where we should start. They shouldn't be a mobile home park unless they want to change all of that development to mobile homes. We don't have a uh RV park designation.
We allow RVs in mobile home park zoning, but we don't have a RV zoning. There is I don't know what the appropriate zoning, but now that we're working on a new comprehensive plan, I think we should correct their zoning. And what
they're allowed to do is fine, but it should be zoned properly. So, we allowed them to create a nonconforming use. We gave them the permits to do a non-conforming use, and we should correct it. Thank you.
>> Thank you, Sue. >> Okay. Next up on Zoom, we have Ken Thomas. Hold on just one sec. >> Okay, Mr. Thomas, go ahead and unmute. You've got three minutes. >> Thank you. I'm Kim Thomas. My apologies for not
being there. Uh, but thank you to Marne for her awesome help in um encouraging public comments like this. At the last meeting, the mayor asked if anyone requested a public hearing on the English Reef proposal. The answer was yes. One person who later withdrew the
request. That was me. And let me tell you why. I would have been personally responsible for all hearing costs starting with a $2,000 required deposit. I will be charged for certified mail notices to 102 surrounding property
owners, legal advertising, and a formal legal review of the application and hearing materials at $650 per hour. As a 20 plus year resident of Wley Key trying to protect that green right away,
I couldn't justify the cost to my request. However, it wouldn't have made a difference. council previously and at the last meeting voted 3-2 in favor of this controversial plan with council members Ghost and Freriedman courageously opposing it. These votes
are now part of the public record. Perhaps more disturbing than using our green rightway was the village placing a public label on something designed, constructed, maintained and used primarily for the private use of Angus Reef residents and rental guests. The
Florida AG has been formally requested to review outstanding constitutional, legal, and financial questions about this deal. Even more upsetting is why it was rushed through. If the vote occurred in November after the charter review changes were accepted, a super majority
of four votes would be required and the project would be denied. That same voting ballot will have all five builders council seats. Residents will then have an opportunity to evaluate this decision along with many others and determine whether this is the direction
we want to go. What concerns me now is a precedent for Sun Outdoors. Instead of going to them for taxes, they may come to us and say they want our rightway to park. And what about our legal exposure? For example, if there is an accident at that new Angler's Reef parking, somebody
backing under the busy old highway, you can be sure Morgan and Morgan will be going after the village's deep pockets, but rushing through this deal without a traffic study, change in the backup ordinance, and public safety comments by our engineer. Everyone's entitled to
their opinion, but the facts are the facts. The voters, and ultimately history, will decide who made the right decision on Ang's Reef. Thank you. Thank you, kid. What's up with that speaker? Do we know? Is is it the TV speaker that we're
having a problem with or >> we're we have an RFP out now to upgrade our equipment here because it's at it's at its end. >> So, we'll be coming to you guys in the next couple months with that >> microphone. Thank you. >> You talk about the microphone like for
the speaker. Yeah, the speaker that whatever's going on, it's really muffled >> from Zoom. It's a little bit different quality, too. We can't control the microphone, >> but the audio in this building is going to be fixed. >> Awesome. Thank you, Martney. Anyone else? >> There are no further speakers.
>> No other speakers. Is there anyone else would like to speak during open public comment? Very good. Hearing none, let's move on uh uh to consent agenda. I think I pulled uh I pulled tab two. So, we've got two
items. >> Yep. We're into the consent portion of the agenda. These items are routine nature and council members have reviewed these items in advance and sought the advice of staff as they felt necessary. There'll be one vote on the consent items which today there are two items. It's tabs one and three in the agenda. If anyone would like to pull an item
from consent, he or she should state so now. >> I do want to pull tab two. In tab one, the the minutes had the correction. Correct. >> Yes. There we were given a corrected uh page. >> Just there was one item on that one page
that was that uh >> the vote total was corrected on tab 23. >> All right. Uh do we open that up for public comment? Is there any public comment on that? >> Yes. >> Marty. >> Um I don't have anyone signed up for this. >> Is there anyone that would like to have
public comment on the consent agenda? >> All right. Hearing none. Uh do I have a motion to approve uh tabs one and three for the consent agenda? >> Motion to approve. >> There's a motion. Can I have a second? >> Second.
>> All right. Is there any opposition hearing? None. Motion carries. Uh uh by uh unanimous consent. We can now actually we could go on and move on to
tab two if it's okay with you guys. >> Tab two is a resolution of the village council of Mara village violence Florida approving the interlocal agreement between Monroe County Florida and Marada village violence to provide reimbursement funding from voting improvement funds during fiscal year 2026 to 2027. Authorizing village
officials to implement the terms and conditions the agreement authorizing village manager to execute the agreement. and authorize the village manager to expend budgeted funds and providing for an effective date. >> Fantastic. Uh so Lisa, can you I I had a question about this and I I I asked Ronn
earlier and he wasn't sure about it and uh it it says in here that Monroe County uh we can submit an application Monroe County for consideration of up to $30,000. Um did we ask for $30,000 from Monroe
County? Um, I didn't actually do the grant. Alyssa did the grant, but we have gotten $14,000. >> Can you speak right into the microphone, please? >> We've gotten $14,000 for the last three years. It started at 10. I misspoke. It was 10. >> But did we ask for 30? If it if 30 is
available for us. Did we ask for 30? >> Alyssa would know that. I don't know the answer to that. >> We don't know that. >> Okay. And uh >> Huh. It says that we did, but >> then we asked for >> submitted application Monro County
considered award up to 30,000 >> and and then Monro County approved 14. >> Correct. >> Did they give a justification of why they only >> they give us what they I don't think we're the only applicants for the grant. I think they just distribute out the
monies to whoever. >> Do we know how much Monroe County has available to them for these particular kind of projects? I don't. We've just had this one grant for since the duration since 2021 at least, but they were only giving us 10,000 prior to
this. And in the last three years, we've had 14,000. >> All right. >> And then we match. >> So, in other words, we did not get an increase this year. >> No. No. We've gotten 14,000 the last three years, and that's just what they give us for it. And then we match. And
it all comes out of the Marina Fund. Well, >> it all comes out of the what? >> Marina fund. It doesn't come out of taxpayers >> and and I see that it's to be used. You're Are you using it just for navigational buoys or what do we >> It's the 200T offshore buoys. >> Those 200t offshore buoys. And how many
buoys can we repair for $14,000? >> Well, I get usually I get around 10 at a time. I mean, it really depends on weather. If we get a storm, we can use lose a lot of buoys. There's been last year we didn't hardly use any. Um so I just order 10 at a time. That's around
two grand for 10. And then there's a gr there's a Carlos has a PO to install them. >> All right. >> And so we don't know how much it is per it's two grand for 10 or >> for 10. They're a couple Yeah, they're a
couple hundred dollar a piece >> and that doesn't include the installation. >> That does not include that's a separate PO. Yeah, that's a big deal. >> And do you do we have somebody in our library that installs these for us? >> Carlos from Tobeboat US. >> Okay. All right.
>> That went out for bid and he got the bid. Maybe John, I don't or u >> Ron, I'm not sure how we do this, but is there a way that we can find out how much Monro County has available and why
they're why we submit for 30 and we're we we've been getting 14 and and they're not is there somebody at the county level that we could talk to and ask them, you know, >> yes, I have a meeting scheduled next week with Christina Hurley, the county
administrator. I can ask her in the meeting. >> Okay. I think we should I think we they ought to justifi at least justify why we're asking for 30. We've been given 14 for lots of years and not getting anything more out of them. >> And um I have a suggestion.
>> Yes, ma'am. on this. Um I'm not sure uh but I'd like the ability to ask uh um Cara TDC if these buoys would qualify for capital funds because it's used it's in the
water. It's used by the people. It's uh I do know that TDC funds are not for general maintenance. But if they're new buoys I I don't know. I'd like the ability to go ahead and talk with Cara about that.
>> All right. Well, maybe we can maybe Eric can look into that, too. >> So, I don't I I shouldn't call her. I'm asking for permission to call her to talk to her. I >> I don't have a problem with that. >> Nope. >> Thank you, >> Steve. Lisa, are you aware of generally
how many buoys we have for that for set for 200 feet or whether it's uh slow motor or any of those that are village responsible buoys. >> The only ones that are under this grant are the 200 foot offshore. >> Okay. >> And that's I think it says in here how
many there are. It'sund 135 >> navigation buoys. Those are the ones that are just around >> 135 buoys. Okay. For just for the 200 >> for the Amirada 200T offshore. Yep. the Port Antiga buoys, all that. >> It's a lot and they're constantly moving and breaking.
>> Yeah. Yeah. One storm and we could lose a lot of buoys. >> All right. Uh well, I was the one that brought that up. Is there anybody would like to move to approve this? >> I'll move to approve. >> I'll second. >> Okay. We got a motion in a second. Is
there any opposition? >> Hearing none, motion carries with unanimous consent. >> There was no public comment for that item either. Um, all right. Let's move on to resolutions. >> Mr. Mayor, can we open public comment
just in case there was >> I thought I did. Okay. >> There was no one signed up for comment. >> Okay. I just wanted to make sure. I just when Martney said that, I wasn't sure it was opened up. So, if it was open and closed, we're good. >> Yes. So um tab four is a resolution of the village council of village Florida
approving the final rankings and recommendations of the RFP26-03 evaluation committee for selection of a contractor for on demand electric vehicle ride sharing services authorizing village manager and village attorney to negotiate an agreement for the services authorizing village manager to execute the agreement authorizing
village manager to expend budgeted funds and providing for an effective date. Um before you all uh begin, there was a gentleman had reached out to uh to the village. Um uh Mr. Jason Spiegel, I believe he represents freebie, had some
uh had an email that he wanted to be shared with the council since there was a cone of silence. I had advised Stephanie uh not to circulate it to you all until the meeting because the at the open meeting that is an exception to the cone of silence. So um I will there um
Marne or Stephanie one of them had had printed out the these emails. So I just wanted to provide that to you all but um it could not be provided to you to you all in advance because of the cone of silence. So um I will pass that out. Um >> tell us what it is. >> It's an email.
>> Um it says uh we got it. >> Yeah. It's titled RFP 2603 pricing clarification. Um, and so it looks like he's reaching out regarding a recent blog post um about the ride share
workshop and uh clarifying some what he's saying is clarifying some statements. >> Uh I didn't read anything about it. So >> So I I have I have not read read this yet. So it uh it went to uh to Stephanie pursuant to the um uh cone of silence uh
directives. You want to take a break and just read this and come back or whatever you want to do. >> Santa has such >> So do I. >> Oh, stop. Don't say that out loud. Then it might be a good time to take a break to review this. >> This would be a good time for us all to
review this for the next five. >> All you have to do is a motion to to take a break. >> You're turning red. >> No, he was trying to get your attention and you just totally ignored us and he's probably >> I'll make a motion to relax. Okay, we're
gonna for for reasons un that we're not going to talk about we're going to take a five minute break. Thank you so much. >> Yay. Deanna, Steve, can we guys? >> Hello. >> Come on, guys. Let's go back to work. >> Ty Ty's in the middle available minutes.
So, we need to stop this and we get We don't want him to >> We don't want him to retire off of this. >> Okay. All right. Uh you good? Are we good?
>> All right. Let's call this meeting back to order. Uh and let's pick up where we left off, John. Um, we've read our resolution on the RFP for our uh on demand service.
Uh, we were given a just a recap, we were given uh an email that couldn't be sent to us until tonight because of the cone of silence and we couldn't talk about it, but now we're uh the resolution is up so we can talk about it. Um,
>> and I should also mention that the the it's my understanding the reason it was sent by email is because the the gentleman could not couldn't be here tonight. >> Okay. Very good. Uh, Peter has a presentation. Do you want to go first, Deb? You want to talk first about this? >> Yes.
>> I wanted Yes. But I I have a request. >> The floor is yours. >> Because because we were just given this longer email that has lots of stuff in it. I'd like to postpone this till Thursday night so that we have time to digest what's in
this. >> Okay. Uh Anna, you okay with postponing this to Thursday? It's a fairly short agenda on Thursday. Give us time to look at this. Steve, >> that's fine. Die's fine. Okay. Sharon,
you okay with let's go s talk about this on Thursday? >> Yeah, I got read this too. This is sort of >> let's I think so. I think that's a probably a good thing to do. Um >> Peter, uh why don't we um why don't we see if
we can reconvene this with you on Thursday? Is that okay? >> That's fine with me. Yes. >> Are are you in a different time zone or something? No, I'm at home, but Thursday I'll be there in person. >> He's yourself.
>> Okay. All right. Be well. >> Two days to get well. >> It's probably better anyway. You look like you've been through heck. >> Yeah. >> Um >> uh Thank you. Thank you, council. >> That's not a problem, Deb. Very good. So, we're going to we're going to pull this item and we'll we'll reconvene on
it on Thursday. So, that moving on, why don't we move on then to tab five. Tab five is a uh resolution of the village council of Alamada village of Islands, Florida
approving the final rankings and recommendation of the RFP 26-04 evaluation committee for selection of a contractor for grant writing, consulting and support services authorizing village manager and village attorney to negotiate an agreement for the services. Authorizing village manager to execute the agreement. Authorizing village
manager to expend budget funds and providing an effective date. >> Very good. Is Peter gonna do this one for us? >> Yes. This is my agenda item and um I'm sorry council I can't be there. As you can see I don't look great. I uh I was
in a bicycle accident over the weekend. Um but I am recovering. I was recovering at home the past couple days. Got some road rash, but uh I'm doing fine. It's all just cosmetic injuries and honestly I'm fine. So, uh, after a little bit of repair work, I'll be good to go. So,
yes, the agenda item. U, so the village does recognize that obtaining grant funding is a critical and important function to enable the leveraging of local public funds. So to help with help the village find and apply for funding for a variety of uses, we are seeking a
consultant to assist in researching and identifying uh potential grant opportunities and to provide uh strategic grant writing and administrative services associated with the completion and submission of grant funded projects. On April 2nd, 2026, the
village did issue RFP 26-04 to solicit proposals from qualified proposals proposers to provide grant writing, consulting, support services, uh, also known as the services. Uh, so the village did receive a total of 10
proposals in response to RFP 2604. And to evaluate and rank those proposals, an evaluation committee was established by the village manager. The 10 response proposals were reviewed and scored by the committee in a publicly
noticed meeting. Uh that was on May 20th, 2026. Uh it was a maximum of 110 points were available in scoring uh per committee member. Uh so three committee members. So we had a total maximum score of 330 points. Uh so the committee did
rank those proposals and uh they are included in your agenda package uh the entire ranking. Uh I'm not going to go through all those because there are 10 of them but I will just highlight the uh the top three. Uh the first rank
proposal was from Lankton Consulting uh with a score of 292. Uh second was Calvin Gordano and Associates with 280 points. Uh third was Ecostrata services with 278.
So adoption of the proposed resolution that would approve the ranking of the RFP 2604 evaluation committee and the recommended selection of Lankton Consulting to conduct the services and it does authorize the village manager to enter into an agreement with Lankton to
complete the services. Uh so budget-wise, proposed budget impact and cost of these services is expected to be $48,000 annually. Uh that would be based on Len's proposals and uh that is accounted for in the general fund in the
expense to professional services account of the village manager and it is recommended that the village council adopt the proposed resolution approving the the ranking and recommendation of of Len and uh happy to answer any questions.
I have a quick question. >> Thank you, Peter. >> Quick question. Um, did I miss it in Lankton's proposal where the actual amount was? I didn't see that. I didn't see it in their proposal.
>> You must have I mean, it was in there. >> And that was 48,000 or what is that? 4,000 a month. >> 48,000 is correct. >> Yeah. That's on the uh the page that has a green heading that says cost proposal
grand development services for annual price of 48,000 bills equally installments of 4,000. >> Okay. Thanks. I just missed it. >> Very good. Is there any other questions, comments, Peter? All right. Uh is there any other
comments from council at this moment? Let's open it up to public comment, though. Any public comment, Marty? >> I don't have anyone signed up for this item. >> Is there anyone like to comment on this? Hearing? None. Comment is closed.
Uh, do I hear a motion? >> Motion to approve. >> A motion to approve. Is there a second? >> I'll second. >> We got a motion. Second, Marty, will you call the role? >> Council member Anna Richards? >> Yes. >> Council member De Gillis.
>> Yes. Council member Steve Freriedman. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes. >> And Mayor Don Horton. >> Uh, yes. >> That motion passes. 5-0. >> Before we continue this, can I ask a question of John? >> Sure. Absolutely. >> This freebie thing that we just got that
still keeps us under the cone of silence. Correct. >> Yeah, because it was uh it was disclosed and discussed during the public meeting. Um, but yes, you Oh, you mean the deferral? Yes, you are still under the cone of silence. So you um you all would not be able they the proposers would not be able to speak with you uh or anyone
else that they're prohibited from speaking with. Um uh >> I'm just shocked somebody can do something like this. To me it's like >> but to be clear I think I think the question would be is the email public record and because it was disclosed at a public meeting what you received can be shared with other people. We just can't
continue discussions with the with the two firms that that did it. But the the email itself, I believe, is now public record. >> Oh, yes. Yeah, if that's what you're asking. Sorry. I >> No, I was more concerned about the kind of silence. But thanks for answering that. I'm just sort of surprised you can do something like that. That's all.
>> What? >> What? >> Send an email. I'm confused. >> Taking another swipe at something. That's all. That's basically what this is. >> Okay. Well, we did that last month. >> Okay. >> Okay. Go ahead. >> All right. Let's move on to the next uh
our next item which would be tab six. >> Right. >> Tab six is a preliminary rate resolution of Mara Village of Islands, Florida relating to the collection and disposal of solid waste within the village for fiscal year 2026, 2027 establishing the estimated assessment rate for solid waste service against assessed property
located within Alamra Village of Islands for the fiscal year beginning October 1, 2026 through September 30th, 2027. directing the preparation of an assess an assessment role, providing for public hearing uh and notice thereof, and providing for an effective date. Miss
>> council, um I think I spoke to most of you about this already. Um but this will be a $40 a year increase for the residents for their solid waste. Um and if you can look at attachment A, that still does
not balance the fund. um we would still be supplementing with general fund at that point. So this would be a good start to trying to balance that fund out. >> Uh is there any questions or comments to
Miss Haddie? >> I should have asked this in before. Uh is there any one general uh expense that is driving this the expense side of this up? >> The solid waste contract. Yes.
>> And the the figure that I used for this um proposed budget um the current CPI is 3.8. So I just increased it by the 3.8%. Uh that could potentially increase or decrease. I wouldn't expect it to
decrease too much, but um and technically with the solid waste contract, they can go up to 5% a year. So, this is just accounting for a 3.8% increase from last year's um services. >> Does this bring us >> So, go on, Deb.
>> So, last year I may be asking the same thing you did. last year. Did Did we have a negative last year also? >> I'm sorry. >> Did we have a negative figure last year also? >> Yeah, we supplemented. >> We chose not to raise it at all last
year. Is that correct? >> We I we went from 490 to 510. I I'm not sure if that was last year or the year before. Um last year was a little bit of a a rush for the budget. So, I'm not I'm not remembering if it was last year that
we did it or not. >> Okay. >> I think we cho we chose not to do a big hit to the residents last year. >> I That's >> I think it may have been the year before that we increased it to the 510. >> Does this bring us into black? >> No. >> No. >> Nope.
>> But this is the maximum that we can charge until we until we go back to uh resolution to increase the cap of the annual assessment fee. And when do we anticipate to do that? >> It would have to be sometime in the next budget cycle.
>> So I I did a another look around to to do a comparison and uh and and I I wanted to see not just in the Keys. I wanted to move out of the Keys. So I looked at unincorporated Miami Day and they pay uh over $700 and they don't get
near the service we get. They get uh two trash pickups a week. They get one recycle packup every other week. They get no bulk trash or or tree trash pickup. They throw all of their tree trash in their general trash. They're
only given one trash can. Uh and they have to pay for a second. And uh and so our our our fees are are extremely reasonable, but I see no reason for us to have to offset the cost. So whenever we can look at that, I
don't see a reason for the taxpayer to have to offset the cost of the user. I don't I don't know what the council feels and I guess we'll figure that out during the budget season, but uh I think we're I think this is justified increase
for sure. >> And this is just the preliminary um so the mailings that will go out to the residents and then you'll have to to vote on the the final rate resolution. >> Thank you. I I wasn't saying that. I don't think it's justified. I was just trying to get the the history, the
background of it. >> Yeah. We're 200 $220,000 in the negative. >> Yeah. >> Um and and I was just trying because I didn't remember us doing the raise last year and I didn't remember um and I
didn't I should have asked. Sorry. Has there been any discussion with our vendor right now on what is anticipated as an increase? >> Yeah, we are starting discussion with them. >> Okay. >> Um and that the contract will be coming to council for approval to amend the contract. >> Okay.
>> And that'll be next month. So I think I think part of Don's question was that um the the maximum in our current resolution is resolution >> uh that we can charge is the 550 which is what you guys are suggesting currently.
>> Yes. >> Okay. Um I think your question was when would that when would that ordinance resolution come back to us that we change it from 550 to I don't know 600. so that we have the
leeway that we've had up until >> it'll be in in the uh 2627 budget cycle. >> We wouldn't have enough time to do it before this budget cycle. >> The resolution will be in the budget cycle >> next fiscal year.
>> A resolution to increase it above >> to increase the yes above the 550. >> We can't we can't do it anymore. >> I that would be a question for John. I'm not quite sure. Yeah. >> Yeah. John, is there is is there a way to change our current regula regulation
or or resolution that >> limits us to the 550 >> to increase the cap? >> To increase the cap is before the budget we could entertain >> sooner than October one. >> I that's >> pardon me. So that wasn't where I was
trying to go with it is I don't want to wait until next year at this time and say >> so there's there's m there there there's you have to notify the residents within a certain amount of time and this is to notify the residents before the budget. Um so I don't know that we would have
enough time to do that before the budget >> and that cap would have been done through a an assessment. So I think we'd have to go through the the assessment process to remove that cap also. So I don't no I don't think we could do it by the time for budget purposes and in time for that >> but but we're not going to wait an
entire year to do that. We will do that sometime October, November, December >> if we can explore lift you know uh bumping up that cap and we can we'll I mean I'll have to dive into exactly how we can do it but if if that's will to
council then yes we could have that done for the following um >> it'll be done for the following budget. >> Yes. the the next summer. >> We're going to be in a red for another year. >> Yeah. >> At least. >> Yes. >> Yes. But I I don't want us to get to
next year at this time and go and have the same. >> We don't have Yeah. >> I I'd prefer it done sooner than later. >> Yep. >> All right. >> Done. >> Mr. Mayor, >> uh yes, >> just real quick, have you When was that cap originally set for the 550? Do you
know how long ago that was? >> Long time ago. I'm not quite sure. >> That would be interesting to find out because I think that would give >> Sue says three years. >> Yes. >> Sue said what? >> Three years. >> Okay. Three years. All right.
>> So, so that was set before >> it was longer than that. >> Then that would have been set about the same time as we brought on the new vendor, right? >> No, it's it was before that. >> It was before that, >> I believe. So, yeah, because I think >> Okay. Then it's it is time to re >> we're coming up on our third
>> Yeah. amendment for the contract. >> Yeah, it's time to revisit that. >> Okay. >> There there are other there are other ordinances or other um assessments that have the same kind of clause in them that we won't be able
to apply it this year, but we need to look at them for next year. >> Yeah. >> Storm water is one also to start thinking about. >> Absolutely. All right. Very good. Uh, let's see.
Open it up to public comment. Is there any public comment? >> I don't have anyone signed up for this one. >> Is there anyone would like to comment on this hearing? None. Public comments. Closed. Um, guess we're looking for a motion.
>> I'll make a motion to approve. >> Got a motion to approve. Is there a second? >> Second. >> Got a motion in second. Morning. We call the roll, please. >> Council member Deb Gillis. >> Yes. >> Council member Anna Richards. Yes. >> Council member Steve Freriedman. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes. >> And Mayor Don Horton.
>> Yes. >> That motion passes 5-0. >> All right. Let's move on to tab 7, which is the Terry Abel show. >> Tab 7 is a resolution of the village council of Alamara Village, Florida, amending a continuing services agreement, fiscal year 2526,
expenditures from Early Alert, Inc. for emergency management consulting services. Authorizing village officials to implement the terms and conditions of the agreement. Authorize a village manager to expend budget funds. Authorize a village manager execute the agreement and providing for an effective. >> Where do you get those shirts?
>> Little bit everywhere. Most people find them and they send me a link and then I just buy them. So it's summer time. It's time for grilling gizzies. >> All right. Who doesn't love what's going on? >> Grilling gizzies hot dogs. >> No. No.
>> All right. So uh what's going on is uh the fire department is very costly to run. Um but it's very complex as well between the fire aspect, emergency management side of things and the EMS side. The complexity and the aspects that we have to cover are constantly changing. The processes that we have to
do, the maintenance on all of our equipment, our procurement process, the equipment costs that we have to buy, it just isn't cheap. It isn't reasonable. our staffing levels, our manning levels, um all that good stuff. So, what we're doing is we're trying to get ahead of
the curve because I know we're one of the costlier departments to operate. Uh what we're trying to do is chase down a third-party outside person to do an assessment and an audit of the fire department to find out what our strengths and weaknesses are so that we can address it pre-budget season and uh
hopefully either find out I've been doing it right for the last 15 years or figure out how I can make it better whichever way. Uh we are already under contract with Early Alert. What Early Alert has done is he's hired one of his subcontractors for an additional fee. So
that's what we're doing is we're the whole cost isn't the 114 that's actually in the resolution. We're just raising the cap to that 114 number on top of the 70,000 that we already have on retainer for early alert for emergency management services. Um and again they're working
on our comprehensive emergency management plan, our continuity of operations and our debris management plan, all of our FROCK stuff with Florida Department of Emergency Management, all that good stuff. So they're playing middleman between some of the complexities that are always changing because uh it changes a lot and
that's their jam and I'm doing fire doing EMS and doing EM. So it's a lot for me to try to keep track of. So we we utilize an outside service. >> Wonderful. Terry, I think it's I think this is awesome. I think that what what you're doing here is is you're self
assessing your department and seeing what you can do maybe different better or that you're doing everything great. It's it's an audit that that's well needed and I I commend you for dozing your your own department
>> and figuring out what you know what if there might be some issues on there. I think it's wonderful >> and it it's been 23 years since our department's been doched. So we we actually hired a company back in 03 uh when the department was very early on and starting to grow. So we we utilized
that. They helped us work on a strategic plan for moving forward. We obviously followed that um and then we had to extend it out on our own. So now we're just seeing where we're at, seeing where we can make it better, do something better for our community, more cheap, more reasonable, more feasible.
>> I personally commend you and Ron for putting this together. I think this is awesome. Deb, you got anything? Your mic's on, so I just thought maybe >> Your lights's on, so I thought someone was home. Nobody's home. >> Okay, Anna. >> Oh, boy.
>> Anybody? No. Is there any public comment? Let me double check, but I do believe there is not. No, there is not. >> All right. Is there any public comment? Is anybody here in the audience want to talk about this? All right. Hearing none, public comment is closed. Thank
you, Terry. I guess we need a motion and a second. >> Motion to approve. >> Second. >> We got a motion and a second. Marty, will you call the role? >> Council member Ann Richards? >> Yes. >> Vice Mayor Sharon Mahoney? >> Yes. >> Council member Steve Freriedman. >> Yes. >> Council member Deb Gillis.
>> Yes. >> And Mayor Don Horton. >> Yes. >> And motion passes 5-0. >> All right, John, let's move on to ordinances. >> Actually, we've got the one add-on uh that you guys had approved that from Terry's. We'll call it. >> Yeah. While we got him on the hook, let's keep Terry on the hook. Call it 7B, I guess.
>> Yes, sir. >> Um, so this is a resolution of the village council of Alamada Village of Islands, Florida, amending resolution 26-04-29 regarding the hourly rate for fire rescue personnel serving on firewatch detail and providing an effective date.
Chair, so uh as is as is written and has been stated, uh if at a state level, this would be what's called a glitch bill. Uh you're fixing basically a typo or some basic housekeeping that's in a bill that was previously passed back in April. you did pass the bill that adjusted the rate of pay or the rate of
collection for firewatch fees. Um, however, there was some ambiguity in the rate of pay that the firefighters that are nonCBA governed would be receiving if they worked that bill or if they worked the firewatch. Uh, what this is doing is fixing so that it understands
their rate of pay, uh, what the admin costs are per hour and then the collection rate as well. So, it's breaking it down a little bit better to take some ambig ambiguity out of the original resolution. >> More of a housekeeping issue than anything. >> Exactly. It's a glitch bill to to
simplify it if it were a state bill. >> Very good. >> Council, any discussion or questions with Terry? >> All right. Is there any public comment? >> I don't have anyone. No. >> Is there anyone would like to comment? Seeing none, public comment's closed.
I'll make a motion to approve. >> We got a motion to approve. Do I have a second? >> Second. >> Got a motion and a second. >> Mar Lee, call the RO. >> Council member Deb Gillis. >> Yes. >> Council member Anna Richards. >> Yes. >> Council member Steve Freriedman. >> Yes. >> Vice Mayor Sharon Mahoney? >> Yes.
>> And Mayor Don Horton? >> Yes. >> That motion passes 5-0. >> All right. Now we can move on to order council. >> This is an ordinance on second reading. It's an ordinance of Alamar Village of Islands, Florida, amending chapter 2, administration, article 24, finance division 242, purchasing, amending
section 2-36, authority of village manager to update the signing authority of checks, amending section 2-37 guidelines to provide for increased amounts and purchasing authority, providing for severability, providing for inclusion in the code, and providing for an effective date.
>> Very good. Uh, Miss Hattie, >> any questions? Um, is there any questions for Hattie on this issue? All right. Is there any public comment? >> I have no one signed up for the sun. >> Is there anyone would like to speak on
this issue? Sue, >> Miss Miller, Sue Miller, >> your mic is off for some reason. I don't know why it's not There we go. Thank you, Sue. Sue Miller, lower Madak,
I um had a question about the conflict between what we're doing and state law, which I think um John explained to me. Um state law limits to 35,000
for goods and services purchased by a municipality. And so I was concerned that we were doing something that was in in conflict with the state law. The other issue
um was that there's two statements. one if the value is under the new 50,000 and one if it's above 50,000 and they're
not the same. One of them states that it's cumulative and one doesn't state it's cumulative. And I noticed when in Terry's presentation
that he treated those as if they were different. And I think that they they just need to both demonstrate that the amount the $50,000 is cumulative for all contracts to that entity
um within a year. Thank you. >> Thank you, Sue. John, is there any comment you'd like to make on the first off the the the question about the state limit? Is that >> Yeah, I spoke with with Sue actually that's where who what I was talking to
her about. Um she she caught me during the break and so I was filling her in. Um under uh chapter 287 there's some there are some provisions about uh various categories of um procurement. uh let her know that the statute there
applies to um an agency. An agency is defer is deter is a defined term within the statute and does not include municipality. Okay. Um there are some provisions I'm thinking of what's called like the CCNA um which is really for like professional services that that
does apply to the to the to the village. And obviously the state law would would in that case if we have to when we have to comply with the CCNA we do and we follow the state state law that would would trump our um our procurement code. But when something like that doesn't
apply municipalities we're allowed to follow our own procurement code. >> Okay. Well, I know that in the past uh uh Ron, you've brought uh increases to us even though they were less than 25,000. I think you're being a good steward of that and and uh I think this
is a a reasonable a reasonable ordinance to pass. Uh we've had public comment. Public comment is closed. Any comments from council? I was just going to make basic the same comment as you is that
everything has increased over the years and that 25,000 I believe was the original >> since the village inception. >> So um the cost of goods have gone up. It's and it's time to move this to some figure
>> and so I agree with this. >> Is that a motion? >> Yes, I make a motion to approve. >> Okay, I got a motion to approve. Is there a second? Second. >> Got a motion in a second. Marty, will you call the role? >> Council member Deb Gillis. >> Yes. >> Council member Anna Richards.
>> Yes. >> Council member Steve Freriedman. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes. >> And Mayor Don Horton. >> Uh yes. >> Motion passes 5-0. >> All right. Very good. Uh let's move on to uh tab nine. >> Yep. Tab 9 is an ordinance of Alamar
Village of Islands, Florida, creating chapter 66 waterways, article I in general, section 66-4, restricted activities in public and private marinas of the village code to create a non- vessel activity exclusion zone uh in public and private marinas providing for severability, providing for inclusion in
the code and providing for an effective date. Um this is the um the marina ordinance that we discussed first you know many months ago and then um uh brought it back after some discussion with the marina operators. Um and we had
the the first reading uh last month. Um there is noted in the um uh in your uh packet um are the highlighted sections where we carved out uh humanpowered
vessels. So that this just applies to uh swimming, diving, you know, those types of things. This this would not apply to um a paddle board or a canoe or anything like that. And that was um uh what was decided at the last meeting based on on the input that that was received. So uh
this is would be reflective of that and would would just apply to u you know swimming type activities. >> Very good. There any comment from council right now? No. Okay. Is there any public comment? >> Ty Harris.
>> Ty. Welcome. >> Thank you Mr. Mayor. Ty Harris uh 110 Plantation Shores Drive. Thank you. Thank you again for uh making this a reality. The more and more videos on
Instagram and Facebook with kids from Miami bragging about catching tarpon in our in our marinas, whether it's by land or by by boat or whatever. Um and if this is the best we can do to at least tamp some of that down, I appreciate
everybody doing this. Uh the marinas are are looking forward to having some ability to control what's happening inside their their waterway. And um that's all I have. If you have any questions and also Weiss Roto, thank you so much to them for uh helping out and
and fine-tuning this ordinance for a second reading. I appreciate it. >> Very good. Thank you, Ty. Is there any other com public comment? >> No one signed up. >> All right. One more time. Seeing none, the public comment is closed.
Council, motion to approve. We've got a motion to approve. >> I second. >> And we got a second. Marty, would we please call the role? >> Council member Steve Freriedman. >> Yes. >> Council member Deb Gillis. >> Yes. >> Council member Anna Richards. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes. >> And Mayor Don Horton. >> Yes.
>> That motion passes 5-0. >> Okay. Moving on to tab 10. Uh tab 10 is an ordinance on first reading. It's an ordinance of Alamada Village of Islands, Florida, amending chapter 14, elections, article one in general, creating section 14-2 vacancy and candidacy, providing
for severability, providing for inclusion in the code, and providing for an effective date. Um, this, as you all might recall, although although this is an ordinance on first reading, we did discuss it at the uh at the last council meeting um because there were the various options in terms of uh doing it through the code or potentially putting
it through as a uh charter change. Um uh we went with going through the code and this was the the item. This was the the language was the is the same as what was presented in the packet from last meeting. Uh we just put it into an ordinance to uh uh to get it into the
code uh should it should it be approved. Uh but I can answer any questions if there are any. >> All right. >> John, this would go into effect should be approved tonight regardless of what happens with the referendum whether it's two-year terms or threeear terms. >> Correct. It would it would go yeah it
would go into effect I think what Councilwoman Gillis is on after second reading. So if we pass it tonight then the July meeting and if we pass it on second reading then it'll be effective immediately. Uh so it would apply for this this coming election as well. >> All right. So it's an order concerning
the charter abitment relating to council compensation is the one we're looking at right now. Right. >> The vacancy tab 10. the vacancy I'm sorry >> due to death >> can't to death >> right
>> death or other other they they could withdraw other or become ineligible >> but obviously we we here have experience in the relative recent a relatively recent uh time frame of uh of death during candidacy um so I guess that's
how I've colloally colloially referred to in which it leaves le just to clarify for the public just in which it leaves fewer than two candidates for the office. This is clarifying what happens when it when there's less than two
people left running for the office. >> Correct. Yeah. Because >> after the qualifying period >> after the qualifying period. >> Yes, that's correct. Right, >> not not the replacement of the council person. >> Yes. This is not vacancy um in term.
This is vacancy and candidacy. Yes, this is pre-election. We do have an amendment that we're or potential amendment that we're considering that would be post election. >> Right. >> All right. Is there any public comment? >> No one has signed up for this.
>> Is there anyone would like to comment? Seeing none, public comment is closed. >> I'll make a motion to approve. >> Sure. >> Second, you turn your mic on. jumping in there. >> Second.
>> Okay, we got a motion in a second. >> Second. >> Second. Okay. >> I was just ready to say yes. >> Oh, okay. Marty, will you please call or >> Council Member Debbillis? >> Yes. >> Council member Steve Freriedman. >> Yes. >> Council member Anna Richards. >> Yes. >> Vice Mayor Sharon Mahoney.
>> Yes. >> And Mayor Don Horton. >> Yes. >> That motion passes 5-0. >> Okay. Tab 11. >> Tab 11 is also an ordinance on first reading. It's an ordinance of Alamara Village of Islands, Florida, calling for a referendum vote to be held with the general election on Tuesday, November
3rd, 2026. Um, providing for submission to the electors of a proposed amendment to the village charter relating to three-year staggered terms of office with three-year term limit. Providing for placement on the ballot, providing for requisite ballot language, providing for notice of election, providing for authorization of village clerk and uh
for village canvasing board, providing for severability, providing for inclusion in the charter/conformity of amendment, and providing for an effective date. Um this is one of the amendments. Uh we again we discussed this at the last um uh we discussed all of these at the at
the last meeting. Um I can go into further detail if you all would like. Um this is the actual ordinance that that includes the ballot language and the the ballot title. There are statutory uh word limits on each one of those. So um these were drafted to make sure that we stay within those word limits which is
15 and 75 words respectively. Um there is one uh item that or one uh sentence that I I did change from the charter commission because I re as I was preparing this I realized what happens if more than so we we drafted it if
you're on if you're unopposed you get the three-year terms. We didn't account for during the discussion at the charter um commission what if more than three people are unopposed. What if four or all five of you aren't opposed? How are we going to decide who gets the three-year term versus 2-year term? So,
we we put in a um a provision uh for your consideration. It's the second to last uh sentence in the underline on on page three where if more than three people are unelected, unopposed. It would be decided by the drawing of lots.
Um so, you know, who has the longest straw? Um you know, pick the name out of the hat. We could figure out, you know, one of those methods. But um you know that that way there's a fallback method. And again this would only apply for this election um where where if this passes
how it's being staggered. But we just needed to to account for some way to uh to to to choose who that would be if that uh does in fact happen. >> Thinking ahead. Good job. >> All right. Is there co council
discussion? I would like to make sure that the public knows that doing this three years and I know it's up to them is going to cost the taxpayers more money. Is there any way we can I mean not unless you I guess thought about it you would realize it but to do staggered
three years terms means special elections which means money to the taxpayer. So, can that be brought out somehow or how do we >> Yeah, I think I think the charter review committee talked about that and I think they actually came up with a number. They felt like it was going to cost $27,000.
>> No, they were guessing, I think. >> Yeah, I think that came from supervisor of election. >> Okay. Uh but they did have that they did have that discussion and and they just felt that if they if if they tried to go to the four-year to where it fall with a general in a and a and a presidential
election or whatever >> that uh that it probably would just they they felt that it would fail. I think that was the discussion. But yeah, we really do need to >> Well, I don't know how much we can get the word out on these things, but >> uh because because it's not like we're
supposed to promote these or not promote them, but you're right, Sharon. Everybody needs to know it's going to cost >> it's going to cost more on those cost more. And again, I know this is up to the public and >> I don't know if this will pass or not, but I think that needs to somehow
>> play into this that it's, you know, 27,000 more taxpayers dollars that we're going to be doing this for. >> Yeah. We wouldn't be able to fit it into the the um the ballot language because of the word count. But but and I'll I'll reconfirm this. I mean, it's as to
exactly what the village could do. The village vice uh mayor, you're correct. the um we can't lobby on behalf of one position or another, but the village could put out factual information. Um I'll double check to see where you know what the the kind of the boundaries are
as to what that is. Um but it sounds to me it sounds like that would be that you know based upon the current uh estimate of the supervisor of elections a special election um would cost x amount of dollars >> every third year. Every third. Okay. So
we I Deb, did you have something you would say? >> Yeah. Um, yeah. So I I I watched all those meetings also and the four the four year would be better because we hit national elections. Yeah.
as we've all said. Um but the strong sentiment to go to staggered terms was the driving factor um for this three-year um and I agree in staggered terms but I do not agree with staggered terms on
two-year terms because that means every year we're going to have an election. >> Oh that'd be crazy. Now this that being said even in three-year and this is part of our opportunity of educating the people this year we'd have an election next year we wouldn't have an election
and then we'd have two years in a row that we would have an election >> and then we'd have a year off again. >> That's how this would work on staggered terms. >> Yep. Um and that that once again it it falls
some of those I didn't figure out when that national is 28. Yeah, we would have an election in 28 with the national and in 32. I think eventually it falls that we don't would not have an election in a national
election but um but um that that the pros is that you extend the the council so that they can um serve better because I do believe that
education uh here sitting here serves better. the the cons is is that we're going to have elections in off years and there'd be an expense to it. >> Yeah. >> So, >> right. All right. Haley, >> I was just going to say that I was Can't
we put out some informative things on all the referendums that we're going to put out there like through our our newsletters or on our website that it describes all of the ones that we're going to put on the ballot. That way it's not just >> picking and choosing which one we're going to do, but then that way so
everybody is fully informed because that's the only thing I cared about too was the cost that it was going to >> like John said. I think if if it's factual and not not promoting one or the other stay within the guard rails and then we can work with the villages
communications. >> Yeah. >> Okay. >> And I looked into it too. Basically, you can educate, you can't advocate. In other words, there's magic words you can and can't use. You cannot say vote for or against. You can't say support or oppose. But as long as you're educating, uh, you're okay because I check with the
state, uh, you know, looked in some cases. The other thing is that, uh, individuals can do it. I've talked to some of the the charter review committee members and asked them to be able to go out in the community also, and they've agreed to do that, too. So, they're they'll also be helping educate. I'm not sure they'll take a position or they're
going to be able to explain. >> Well, they've kind of already taken a position by by voting, >> but they can I'm saying they can also add to whatever information we need to get out there. We'll definitely put it in our newsletters. >> And as a as a council person, we can't advocate, can we? >> It's a little different if you do it
individually. The the the village itself cannot. I I'm I don't know that there's a prohibition as long as you're not spending village funds. >> Yeah. >> That I don't think there's a John can correct me. I don't think there's a prohibition individually. It's just a prohibition what the village can spend
taxpayer funds on. For example, we can't spend money advocating, we can spend money educating. >> Right. >> Right. Right. >> All right. Anything else? Is there any public comment on this issue? >> No one has signed up for it. >> Is there anyone that would like to talk about this issue?
Seeing none, public comment's closed. Do I have a motion? >> Motion to approve. >> Got a motion. >> Do I have a second? >> Second. >> We've got a motion to second. board, will you please call the role? >> Council member Anna Richards, >> yes. >> Council member Steve Freriedman,
>> yes. >> Council member Deb Gillis, >> yes. >> Vice Mayor Sharon Mahoney, >> yes. >> And Mayor Don Horton, >> yes. >> That motion passes 5-0. >> All right, moving on to tab 12. Tab 12 is an ordinance of Alamar Village of Islands, Florida, calling for a
referendum vote to be held with the general election on Tuesday, November 3rd, 2026, providing for submission to the electors of a proposed amendment to the village charter relating to council salaries. Providing for placement on the ballot, providing for requisite ballot language, providing for notice of election, providing for authorization of
village clerk and for village canvasing board, providing for severability, providing for inclusion in the charter/conformity of amendment, and providing for an effective date. Uh this would uh uh put to the voters and if approved would increase the council salary from $1,000 to 1,500. Um our
charter is a little bit wonky in that it it says $300 cuz that what was originally done and for some reason when it was increased to a,000 they did it as a footnote saying that it was increased to a,000. So, I I propose just striking
the 300 and the footnote and then just putting it in as 1500 cuz it's really weird >> cuz you read it and you see 300 and if you don't read the footnote, >> you don't understand. And I I don't I mean, I'm not sure why it was done that way. It doesn't matter. That's how it is. But I think at least if we're
proposing it, we should try to clean it up a little bit so that it reads, you know, a little bit more accurately because um you know, not everybody always reads footnotes. So >> yeah, council, any discussion? >> Is there any public comments, Marty?
>> No, sir. >> Is there anyone would like to comment? >> See, no. >> I had did I'm sorry. I wasn't paying attention. I guess we talked about the increase first. >> I thought you did. I'm sorry. >> Okay. See, the public is closed. You're
recognized that there. >> Thank you. >> Um, we talked about the the dollar,000 to,500, but did we did you did we mention the fact that it also has an annual cost of living adjustment there
beyond that? >> Sorry, I did not mention that. Yes, it does include a COLA adjustment that is tied to um the uh uh let me find the to the yeah the to the CPI >> for urban wage earners. So yes and
language is in the proposed uh >> you know they they uh >> the committee commiserated over that quite a bit and yeah >> okay >> I just I wanted it out to the public. I I didn't remember us talking about it tonight. Yeah, thank you for bringing that. And that is in the proposed ballot
language, too. So, that would be um when when somebody walks in, if they walk in and they're not aware of any educational or informative um information that comes out, if they just walk into the booth and see it for the first time, that that is on that question. >> Good. Thank you, Deb. All right. Is
there any public comment on this issue of this item? >> No, sir. >> Is there anyone would like to comment? Okay. Seeing none, public comments closed. Do I have a motion? >> So move. >> I got a motion. Do I have a second?
>> Your mic's on. You might as well do it. >> I'll second it. >> Okay, I got a motion in a second. >> Council member Steve Freriedman. >> Yes. >> Council member Anna Richards. >> Yes. >> Council member Deb Gillis. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes.
>> And Mayor Don Horton. >> Yes. >> That motion passes 5-0. >> Okay. Okay, on to 13. Lucky 13. >> 13 is an ordinance by Alamara Village of Violence, Florida, calling for a referendum vote to be held with the general election on Tuesday, November 3rd, 2026, providing for submission to the electors of a proposed amendment to
the village charter pertaining to council member vacancies. Providing for placement on the ballot, providing for requisite ballot language, providing for notice of of election, providing for authorization of village clerk and for village canvasing board, providing for severability, providing for inclusion in the charter/conformity of amendment, and
providing for an effective date. Um this is uh this would in the event that um a council member um uh if there's a vacancy in the council member seat after the after he or she has been elected
that and more than 50% of the term um remains. This would uh uh set up a procedure whereby the um council fills the vacancy um for uh a period of um uh
effectively 6 months um and then thereafter a special election is called and after the special the special election is supposed to be called within six months and that's why I say for effectively for a period of six months after this special election
is is held then um whoever is elected to that office would then uh assume the seat uh that was um uh uh for the person that was appointed. So it does not remove the discussion at least on a temporary basis of an appointment um
because obviously there's a period of time where um the village would need to fill somebody so that it's not just four people um for that 6 months because we would need to ramp that up um with the uh for the election. And the election is while while it says 6 months, it's
obviously it's always uh we have to work with the supervisor of elections um because she'll um she has to agree to the date. So, um, whatever the date is, um, um, obviously we would work to get it within 6 months, but if for some reason she says it's got to be 6 months
and 3 days, we would be we would be tied to whatever supervisor tells us. >> Could she say 6 months and could she say 10 months? >> Theoretically, she could and there there really would be nothing we could do, but we would we would at least fulfill our
duties by working to get it within the six months. I mean, as long as we are, you know, busting our tail moving forward and and we get it to her in time where it could be done within 6 months, ultimately she's her own constitutional officer. Um, so we we can't dictate to
her when it is. Um, but, you know, the supervisor of elections, they always work with the cities and they understand that there are these provisions in there and uh and and they're they're they're pretty good about trying to get it to happen. I've haven't seen it where it where the supervisor elections was the
reason why it didn't happen within that amount of time. So, we would just need to bust our tail to get it. >> And the other thing is if for some reason it wouldn't parallel with another election, it would the the we would mar would have to pay for the special election.
>> Same thing. Yeah. If if we if there was not an election coming up that we could piggy back on, um there we would have to uh we would have to pay for that again. Yes. Yep. All right. Any other council discussion? Is there any public comment board? >> No, sir. >> Is there anyone that would like to
comment? See none, >> I'd like one more. >> Comment is closed. What? >> I'd like one more bite. >> You got a bite. Go for it. >> Okay. It's I just wanted to make a a a a public point that the that 6 months is
still a council appointee. Um, and should I I think our code says 30 days. They're supposed to fill that for for the 6 months before the special election happens. It's still going to be a council appointee
>> position. Uh, the other choice would be to fall to the next election, which is where our code gets a little uh wonky again in the way it reads, but it would fall to the next election. And that
saves the um special election costs, >> right? >> Because you're going to have to appoint somebody anyway. >> Yes. Right. Uh you had your second bite. Is there a motion? >> Motion to approve. >> There's a motion to approve. Do I have a
second? >> Second. >> Okay. I got a motion to second. Marty, will you please call the role? >> Council member Steve Freriedman. >> Yes. >> Council member Anna Richard. Yes. Council member Deb Gillis. >> Yes. >> Vice Mayor Sharon Mahoney. >> Yes. >> And Mayor Don Horton. >> Yes.
>> That motion passes 5-0. >> All right. Moving on to tab 14. >> Yep. It's our last tab. It's an ordinance on first reading. An ordinance file village of Islands, Florida, calling for a referendum vote to be held with the general election on Tuesday, November 3rd, 2026, providing for
submission to the electors of a proposed amendment to the village charter pertaining to supermajority voting. providing for placement on the ballot, providing for requisite ballot language, providing for notice of election, providing for authorization of village clerk and for village canvasing board, providing for severability, providing for inclusion in the
charter/conformmative amendment, and providing for an effective date. Uh this one um relates to uh specific supermajority voting that we had talked about, supermajority being at least four members of the village council. Um
it relates to the conveyance um uh of village owned real property. Um there's also a provision that I mentioned all all four all five of you individually uh wanted you guys to chew on it to consider. It's the acquisition of uh of real property by the village. Um what I
had mentioned was acquisition would also include um donated lands. Um, so I just wanted to point that out to see if you all wanted to include uh land donations. Um, if not, that's a fairly simple um change. It could just be, you know, the
purchase of uh of property as opposed to acquisition. Um, so I just wanted to make sure you all were aware of the of the breadth of of that word. And if as long as you're comfortable with it, that's fine. Um, but you know, we can uh do as you um as you prefer. And then
there were some um modifications not to the not substantively to CD and E. Originally it was it was all grouped together. And as as we were as I was going back through the the um ordinance um it just seemed better to break them
apart because we have the comp plan and the zoning the the categories aren't exactly the same. Like under the comp plan it's recreation and open space whereas under zoning it's recreation. So, it just seemed like grouping them together when they don't have the exact same definition, it would be better to
break them apart. I mean, they're two separate legal documents with separate um um impacts. So, that seemed better. And then also it also had talked about park uses and um I broke that one into a separate E because there are some zoning
categories that um are not like are not the ones listed are not conservation public semi-public or recreation that do allow for for park uses. And so this would be even if it's in like an R1 zoning, but it's a village owned property that is being used as a park,
then that would still would still apply that you you know that it would be super majority to anything if you were changing it to anything other than recreation or conservation. So, I tried to make it a little bit clearer and break it up so that it wasn't wasn't all lumped together um while still um I
think I still was able to maintain the intent of uh of what we were talking about which was really taking you know village parks and open space and turning it to something different and I I I I hope and I think that's what I was what we were able to accomplish and and trying to break it up there. >> Thank you.
>> Is there any council discussion? I I think I agree with the language change whether the they're donated lands for from acquisition to purchase. I'm fine with that. >> Yeah, I don't see any I too don't see any reason why we need a super majority
for something that's donated to the to right. >> Yeah, I don't either. >> Right. >> I don't either. >> Um >> Well, I think it includes that. I think it includes donate by saying purchasing it includes donations. No, by saying acquisition, it would as it's written
would say it. But if we just changed it to purchase um then I don't think that would include um donation because we wouldn't be expending funds. >> Well, then I'm going to strike that and say I'd like to stick with acquisitions because as simple as donations might be, there are some certain costs that come
along with that that a supermajority might want to vote on and consider. So I say we just leave it then as acquisition. >> I would prefer to change it to purchase. I think it should be purchase. >> I think it should only be purchased.
>> Who's going to turn donated land at once? >> Purchase purchase. Purchase. >> They're all green. Sharon, >> I agree with purchases, too. So, >> yeah, >> there's a super majority. >> There's a super majority. How about
that? >> All right. >> I have a question about the ordinance as a whole, >> your floor. Um, we've never had a situation that I could find. I might have missed something
where we have purchased a property without a m without a unanimous vote. I believe I couldn't find anything. Um, and so I don't I'm not quite sure why
we're going this far with this ordinance. I don't know where it came from. I really don't. >> Um, so and I I am also of the belief that if you put too much in front of the public,
they get frustrated. Not that the public can't do it, but we've seen this before. If you put you you should put your best foot forward. And if if this one isn't really needed, I think we need to thin the herd,
narrow down what we think is really important to get passed on this one. Maybe this one comes up two years from now or the next goround, you know. Um, so I would like this one to just go away, but if it stays, I think it should
say purchase, not acquisition. >> Well, you've got a yes or a no vote when it comes up to vote. If it comes up to vote. >> I I just thought we were discussing it. >> No, I I get what you're saying. Okay. For sure. Yep. I I
>> It's a It's a heavy It's a heavy burden. >> All right. Any other council discussion? >> Well, it may be a heavy burden, but obviously the charter review committee put a lot of time and effort into it and spoke about this. They did >> and they had input from the public. So,
at some point, somebody had thought that it needed to be out there. So, I don't see why it hurts to put it out there. >> They put all this work into it. But I agree with the purchase part of it, though. >> So, when when and if the motion is made, we need to make if if the motion's made
by those that are in agreement, it needs to be with the amendment to purchase. >> Okay. Is there any public comment? >> No, sir. >> Is there anyone would like to comment? Seeing none, public comments closed. Do I have a motion?
>> I'll make the motion. >> Motion. >> Motion to approve >> as it is written. >> Um with the amendment purchasing. That's >> with the amendment if it's it's just a purchase. Okay. >> So, you're okay with that now? >> Yeah. Okay. >> So, it would be just to confirm, it would be to change the word acquisition
as listed in um 4B to the word purchase. >> Correct. >> Okay. That's that's your motion. Okay. Do I have a second? >> Second. >> Okay. I got a motion to second. Morty. >> Council member Steve Freriedman. >> Yes. >> Council member Anna Richards. >> Yes.
>> Council member Deb Gillis. >> No. >> Vice Mayor Sharon Mahoney. >> Yes. >> And C or excuse me, Mayor Don Horton. >> Yes. >> That be uh passing four to one. >> Very good. We had a super majority. Is there uh any other motions? Is there any
other business that's good for the village? >> Yes, Steve. >> Yeah, just >> just a point on the uh afteraction report. Um just I think it's the wastewater rate study. I would just like to see some
more detail on this. First of all, the date is incorrect. It says the first review of the CIP was conducted with Rapellis on 111926 with updates. So that needs to be clarified. It says uh um there's been requested information provided and work
continues on the rate study. I'd like to know a little bit more about what that work is. Um you know any more information on that? Just clean that up. That's all. No, I thank you on that. Steve, I ask about that everybody. Everybody I ask about the Rav Talis report because I it's it's something
that we need to we need to get done and I I don't understand why it's taking so long. I just don't. Well, I had asked for the afteraction report to go back to the way it used to be with more information and I guess it didn't happen, but >> well, we get there.
>> Well, I mean, look how little it's printed, man. I can't hardly see that. >> Yep. So, uh, on on the the rate study, I thought at our last meeting that we had an update on where Rafelis was about and what they were
doing and with the overall plan, but that's what I heard is that that that they were waiting on some of the more factual dollar amounts
>> that were needed to to do do it an accurate rate >> and they were doing other one other test or something on on the piping or something. >> Yeah. So they could put that dollar amount >> that was a month ago. >> Yeah. It takes longer than doing a test. I guess
>> government moves at a snail's pace. >> Clarification. >> Absolutely. If you look at the uh what was provided, the reason the raftellis study's on hold is because there's now a bid out for the uh for the booster pump and raftelis wanted to know have a better idea of what the cost would be.
We haven't seen the proposals. So once we get the proposals on that RFP, they want to plug those numbers in to the study. In other words, they wanted more information. I think they're ready to release the study, but they wanted to get more current information because, as you know, some of the prices that we've
gotten before for the booster pump are significantly higher than than they would have been. So, instead of let's say 4 million might be 6 million. So, I'm putting 4 million in the study. They're going to put the 6 million if that's what ends up coming back in the bid. So, look at once again on this yellow line says on hold until after the
North MPK BBS bid and headworks bid. So, we're in that process and there's also a timeline of when they'll be back. It's in a couple of weeks. So, it's not it's not indefinite. We're going to get the bids back in, then use those bids when they're open to see what the real numbers are as opposed to what they were
two years ago. >> Thank you, Rod Chair. >> I just want to give Terry an update. Half the building is painted where the generators are going. It's taking forever. >> Oh, I I don't even want to talk. >> Half of the building's painted. >> I don't even want to talk about that. >> Also, just a reminder the public that
the uh public comment period for the comp plan is uh been extended through July 13. will probably remind people again in July 7, but there's still time to uh get your thoughts in on the comp plan. >> So, uh Okay. And, uh if we could on on
Thursday night, just kind of give the public an update on what's going to happen July 4th and what what our festivities and plans are so that everybody what the Rotary Club is doing and everybody knows what to do. Good deal. Is there anything else? All
right. I'll inter take a motion to adjourn. >> I'm going to >> It's just allergies. All right. Uh we are ajourned.