Good evening everyone. I know I went fast. iPhone says 6. So we will begin with our opening ceremonies. The invocation followed by the salute to the flag delivered by Councilman Wagner. Please rise. This meeting is called to order. Madam
clerk, roll call. >> Council member Folding, >> here. >> Council member Horn, >> here. >> Council member Jansen, >> here. >> Council member Sutton, >> here. >> Council member Wagner, >> here. >> Council member Wowers, >> here. Mayor Hoffman >> here. And just a note that our city
attorney is joining us via Teams. He is out of uh town right now. Regrets missing the meeting, but he is dropping his daughter off at college. So, it is an excused absence. Um but we will um somebody remind me to defer to him at the end of each of our items or if we
have any questions, we can certainly ask them. And um note that there is a delay on the team speed, which why wouldn't there be? So, thank you. Um I'm assuming he's there somewhere. Thank you, Mr. Migette, for joining us. Moving on to approval of minutes. Um it's a lot of minutes. We've been very busy with our
budget um workshops. Uh it seems like a lot and even even with one missing. Uh item A. >> I move we approve the minutes from the regular city council meeting held on July 21st, 2025. >> Second. We have a motion and a second.
Any discussion? All in favor signify by saying I. >> Any opposed? Motion carries. Item B. I move we approve the minutes from the budget showcase held on August 1st, 2025. >> Second. We have a motion and a second. Any discussion? All in favor signify by saying I. >> Any post? Motion carries. Item C.
>> I move we approve the minutes from the budget workshop held on August 4th, 2025. >> Second. We have a motion and a second. Any discussion? Seeing none, all in favor signify by saying I. >> I. I. >> Any opposed? Motion carries. I knew I was going to get ahead of myself. Which
one are we on? D. >> D. >> Item D, please. I move we approve the minutes from the budget workshop held on August 5th, 2025. >> Second. We have a motion and a second. Any discussion? All in favor? >> I. >> Any post? Motion carries. Item E. >> I move we approve the minutes from the
budget workshop held on August 11th, 2025. >> Second. We have a motion and a second. Any discussion? All in favor signify by saying I. >> Any opposed? Motion carries. All of the minutes are approved except that one. We'll mention any names. Approval of the agenda.
>> I move we approve the agenda. Second. We have a motion and a second. Any discussion? All in favor signify by saying I. I. >> Announcements. Miss Gold. >> Thank you, Mayor. Um, first of all, I want to mention that there was a town
hall, uh, was it a week ago maybe, uh, with Senator Yarborough and Representative Michael. These are both of our state representatives um legislators I should say in Tallahassee and uh it's it's not very often that
they are out here at the beach with and our citizens are provided an opportunity to talk to them, ask them questions and that sort of thing. So if you weren't able to attend that meeting, you can watch the video of the meeting at beacheswatch.com.
uh was a really good meeting and I would encourage you to check it out if you have the time. So I want to thank Senator Yarro and re representative Michael both for participating in the town hall and like I said because it's important that they have an opportunity
to interface with their constituents. I also want to thank our Jack Speech Police Department for their great back to school safety campaign that they did prior to school starting. It was it was amazing. I hope a lot of people saw it because there was a lot of really good information. If you didn't see it, you
can still go to our social media and see the the the police department social media and see all the great information that they've posted that we hope will keep our kids safe this school year. And also want to thank our traffic division for the increased speed enforcement that
they um did at the beginning of the school session. Um, I live very close to San Pablo Elementary School and Fletcher Middle School and I see what happens on a daily basis with the speed of cars that are going to school. Some of them
are high school kids and some of them are parents. So, I would just urge our drivers to please remember that we have a speed limit 15 miles an hour in the school zones and it's for a reason. Um, also want to mention that several of us
just got back from the Florida League of Cities annual conference. Always, always a really, really good conference. And I wanted to mention, hopefully everybody saw that I left you some gifts from the conference. First
exhibitor I went to see at the exhibit hall was the sea turtle consery because of the light issues that we're having on the beach that are causing disorientations. And you'll see that there are some hotel room door hangers
that they have printed. They have window cleans that can be put on windows and sliding glass doors. They also have some tent cards and postcards and bumper stickers. And they're all free. and they tell people to remember to
close your curtains, turn out your lights, don't use lights on the beach at night, all those great things. Uh, cover your holes when you dig them. Um, so I'm hoping that we can plan to request a lot of this free material and then come up
with a plan for getting it out to to our oceanfront properties. I also want to mention that we attended a property tax session that the league put together uh at the conference and it was really really good. Um lot of great information
that they shared with us. So to help uh arm us with uh information to start talking about the issue and how uh elimination of property taxes will affect you and us. um also attended the
Doge session with Eric Saskin and um let's just say that uh it was it was not as interesting as the property tax session. Um and then I also want to mention that they had uh
spotlighted Jacksonville Beach for our municipal achievement award. Um, we got the public engagement award for our take two Tuesdays that Jacob does every week and they had a really nice video that they showed at the general session on
Saturday. Um, and it was an opportunity for us to feel pretty proud for our city. Um, so that was really really good. And I also want to mention to my colleagues that it was announced at the conference. I don't know if you had been in a session where you heard it, but the
legislative action days will be 126 to 128. So, make sure you put that on your calendar so that we can plan to descend upon Tallahassee again next year. And then last but not least, I want to wish
a happy belated birthday to Mr. Wowers whose birthday was August 5th. Won't ask him how how old he was. And as usual, we will not sing happy birthday. I think everyone will agree. Thank you.
Just two follow-up comments. When something is not as interesting as the property tax session, that is really saying something. And then also, um, all of these have that little they were funded by that license plate fund that I mentioned at our last meeting. So, that's pretty cool. Uh, Mr. porn.
>> Um, I want to say uh this last weekend the city of Jacksonville Beach had a wonderful event. On Saturday was the Hammerhead Ocean Swim. I would like to give kudos to several of our ocean rescue lifeguards who swam. Uh, one of them was first place in his age group
and I can't remember who it was. I know one of their lieutenants swam. Uh, I think they were both swimming the two kilometer swim. There was a 1 kilometer or two kilometer and a 5k swim. Uh the ocean was very um uh very helpful. There wasn't a lot of current, but it was definitely flat and
uh not a lot of bad uh uh current out there. I want to thank the volunteer life saving corps for coming out and providing water safety. Um when you put, you know, a hundred or so swimmers in the water of varying uh abilities, varying levels of training prior to arrival. Um it's always a lot of fun and
uh everybody ended up safe. involved July 7 corps also the members of the squ also were out at camp blanding on Sunday doing water safety for the hammerhead uh triathlon so I greatly appreciate their service to the community and um I like seeing events like that at the beach um
next year I plan on doing the swim myself hopefully but um wasn't able to this year >> thank you Mr. Horn Mr. Hansen. >> Yeah. So, I'm going to continue where uh Council Member Golding left off on the conference this weekend. Um I attended
the advocacy committee meeting and it looks like Senate Bill 180. If you're bored and want to read something that's lengthy and as boring as it can possibly get, go ahead and read that bill. But basically it covers land use especially posts storm and the limitations that can
be put on us or maybe not uh as far as reconstruction and permitting and that kind of thing posttorm is concerned. So uh it's going to be a hot topic in this coming year and we need to keep our eyes out on it and see how it's going to play out as far as the legislation is concerned. Also at the conference, our
esteemed city manager and Miss Golding put on a uh exhibition on how a council member and city manager should get along with each other, how the relations are established, and how you work together. Uh it really was informative. They did a fantastic job. I enjoyed it. I think it
was wellreceived. And um our city manager ended it with a showstopper highlighting his bourbon collection. So um so it was good. It was a good conference all in all. There was a lot to be learned and a lot of insight to what's coming up in this next next
legislative season. Also, last week um Project Hope Case held their uh annual year of hope. It's called a decade of hope. It was their 10th year anniversary and I want to thank our mayor for showing up and supporting our cause. Um it's a great cause. Project Colides
advocacy for surviving families of unsolved murders throughout the nation. They've grown nationwide now. It's a great organization. projectholecase.org. Take a look at it. Any way you can help. Uh even if it's just sharing the stories on your social media. It means a lot to
us. So, thank you, Mayor. >> My pleasure. Thank you, Mr. Jansen. Mr. Waters. >> Thank you, Mayor. I appreciate that. I would like to take a moment to shine a light and thank a local organization called Here Tomorrow. They were founded
in 2021. They're down the street in Neptune Beach and for the last couple years they've sponsored the local uh the global leadership conference at Beach Church and um not a lot of people know about them. It's no cost, no weight to
help anyone struggling with mental health issues. So, if you know of perhaps a first responder or ex-military or military or a teen, people that could be vulnerable to these types of things, please let
them know about here tomorrow. And um I would like to thank uh Councilwoman Golding and the Beaches Watch crew for holding that meeting with Mr. Yarro and Miss Michaels. It really is a valuable opportunity. and um to Councilman Horn. I was out
there on the beach and I saw the uh beaches uh rescue in action out there providing safety and it was good to see them out there and helping our community. And finally, Miss Golding, I'm 83. Thank you. >> Um thank you, Mr. Waters. Mr. Uh both of
your lights are on you guys. >> Okay. Do you would you like to you can have the mic? >> Um and just to echo uh your sentiments on here tomorrow, they're actually having an event this weekend at Jarbo Park on Saturday morning. I think it's called Echo. Um it's just kind of
anformational um fair. Just look online for more information on that if you're interested. We also on Saturday have we've got some big milestones in our community this year and you're going to hear about one of them but um a little little bit later. But we also have beam
is celebrating their 40th year of serving our community and their annual gayla event is on Saturday uh at TPC Srass. I know a few of us up here on the deis will be attending that event. Uh if you are a typical Jacksonville person and have delayed buying your ticket, I'm
sorry it is sold out, but you can go on and make a donation instead in honor of their 40 years of serving our community. But it's always a great event. Um they do really great things right here at the beaches. Uh any other announcements? Seeing none, we'll go to courtesy of the floor to visitors. We have one card from
Tom Farmer. Tom, if you want to come up, give us your just press the button till the green light comes on. Give us your name and address and you'll have three minutes to address the council. >> Okay, ready? Uh my name is Tom Farmer and I live at 72 Tallwood Road. It's the corner of
Collwood and Palmwood. And I have been a resident at this address uh in Jackson Beach for 35 years. Uh before I start my little speech, I just want first to thank the city of Jacksonville for all you do for us. We
surely appreciate it. Y'all do a good job. And uh thank you. And I also like to thank my neighbors for coming out to give me support this afternoon. So, all right. I'm here to address a grievance I have
on a house located at 15 Pinewood Court. As of today, the front yard at this address is covered in gravel and contains one boat, two catamarans, three utility trailers, a golf cart, an old
SUV. In front of the garage is a tent with an all-terrain vehicle parked under it. The yard looks like a storage yard, which is not in in harmony with our neighborhood. And this yard has been this way. We've been dealing with it for over five
years. My question to council is, is this the image we want to present to our neighbors and everything? An image that we don't care. Would you like to wake up
every morning and looking at this? I do. Because of this situation, which I do not want to do, I am thinking about erecting a fence. And per my discussion with the code enforcement
folks to erect a fence on my property, I must first submit a site plan. Secondly, I must pull a building permit. And third, of course, I got to make sure I'm putting it on my property line, which all going to cost me money. However, do
you realize in this city I can dump gravel in my front yard and park basically anything I so desire? Uh uh I so desire and without uh without
any permission and uh and basically code enforcement in the city does not care, right? But to put a fence up, I got to do a uh site plan for a permit and so forth. Uh however, due uh the current
owner uh the current owner of this piece of property uh based on tax records, I did write him a letter uh telling him about the situation. I did not hear anything uh in response from him on
that. So uh and then uh thank you for your time and please let me know the next steps that I can take along with the city to resolve this issue. And then I have uh I have pictures if
anybody wants to see them. But I do have one other comment and that is we I filed a U complaint under the the code enforcement. You have to sign your name, put your phone number, email address. I have not,
unless Mrs. Golden has helped me out. I have not heard one word from the city. Nobody wrote me back that they got the complaint. Nobody said they had done anything. That that's totally unacceptable business practice.
I was in the transportation business for most of my life. we we would never have treated a customer whe they moved one trailer or a thousand trailer without responding to their inquiries and so forth. So I would like for someone to take a look at that.
>> Thank you, Mr. Farmer. I'm sorry. Can you just repeat the address? >> 72, >> not yours. The address of the house. >> Oh, 15 >> Palmwood. >> Palmwood Court. >> Palmwood Court. Okay, >> we'll pass that on to staff. Thank you.
That was the only courtesy of the floor. We'll move on to uh consent agenda. >> I move we approve the consent agenda. >> Second. We have a motion and a second. All in favor signify by saying I. >> I. >> Any opposed? >> Motion carries. Okay. I alluded to
another uh organization having a big anniversary this year and it's beach's council on aging and I'm really happy that we have Lori Anderson, their executive director of five years which I still cannot believe uh is going to give us an update and then we are going to
present a proclamation to her organization. Go ahead. >> How exciting. Thank you so much for letting me be here tonight. Um, it's amazing that after 50 years, we're celebrating our 50th anniversary this
year, that um, some people still don't know who we are. So, Beach's Council on Aging is the parent company of our program Dialide. Um, we have been helping seniors in this or in this community um, for 50 years.
People who no longer are able to drive due to health reasons or whatever. Um, it all started in 1975 with a man who saw the need and he did it with his own car. He took people to their doctor's appointments and the grocery store and
everything with his own car. And then he asked some friends and next thing you know they're like, "Hey, we need a van." And they got a van in 1983. And here we are today with five vehicles. Five um vehicles to help pick up folks. um for
wheelchair accessible. Um but I wanted to say uh our mission is that the beaches council improves the quality of life for senior residents of the beaches by connecting them to people, services, and places with care.
So we're not just an Uber for seniors. We are sometimes part of their family and we are sometimes the only people that they see all day or all week long and it's absolutely incredible. Connection is the key word. Um
transportation serves as a link to our quality of life. Um we want every senior to connect with their social, spiritual, educational and cultural activities to be a vibrant and participating member of our beaches community.
We listen to our riders and when I first got here um five years ago um we expanded to Saturdays because we have 12 dialysis patients that we sent um take to their um life-saving treatments and I
said okay Monday, Wednesday, Friday because we were Monday through Friday. What are the Tuesday, Thursday, Saturday do people do on Saturday? No one knew. So, we opened on Saturday and that's what we do is we take folks um to their appointments and in between because we
listen to our riders, the Pablo Towers and Pablo Hamlet, the lowincome seniors wanted to go to Walmart. So, we take them which is out of our service area to Walmart on Saturdays and they absolutely love it. lower food, price food, lower um prescriptions. But we are free
transportation um service for adults 62 and older um who can no longer drive and persons with disabilities which include the 12 diialysis patients. And we just partnered with Possibilities Plus um which is right here at the beach. It's a
door-todoor service and you must be able to maneuver your own wheelchair or walker because we are not medically trained. All of my uh 10 drivers are outstanding, wonderful retired men and women and they love what they do and
they're filling their time, but they are absolutely committed to our seniors here at the beach. Our service goes all the way from Mayport down to Pontedra Beach. Um they didn't do that either and we expanded that through 32082. we go to Mayo and we expanded to Cypress Village
because although we went to Mayo Clinic, our Cypress Village neighbors were saying, "Hey, you're here anyway. Pick us up." Um, so we we operate 8 to 4 so that we don't get in the traffic, but you know, traffic now happens all day
long. Um, we do ask people to call us 3 days before their appointment. And you know, your doctor's appointment you get, you know, at least a month in advance. Um, and some people are like, "Well, that's, you know, that's a long time." Um, we're very busy. We are very, very
busy this year. Last year, we had a 26% increase in rides over the prior year. This year, we're already going into 28% of um, so the demand is there because the senior population is growing. Um,
Jacksonville Beach is 45% of our rides. So, 45% of Jacksonville residents use us and we are very happy about that. Our service is free, although we do ask for a $5 donation and no one is kicked off the van if they can't pay it. Um, one of
my uh drivers has a line that I break up every time I say it and he says, "I will take the crumpled five $1 bills from a senior woman because she is very proud that she can pay that." We take you anywhere you want to go in
our service area. um not just to your doctor's office, but we you can go get your hair done, visit a friend at the beach. Um we have Christine Light who works out every single day and she's a parapollegic.
And this woman is amazing. She also schedules rides for her friends to come visit her who can't drive so they can have lunch or they'll go to a restaurant together. Safety is our number one priority and we
are um we abide by FDOT safety rules. Um and customer service is 1A. We take care of our precious precious people that we um we take um every day. Uh we want to
make sure that anyone who needs us knows about us. And that is why I am so grateful to be here today because I haven't been here in a while. And I just want to make sure that if there's someone sitting at home that maybe lives with their family and says, you know, I
don't want to bother Susie today to take me to the grocery store. I don't want to bother Tommy today to take me get my hair done. Call us. That's why we're here. Um so we're having a party on September 4th to celebrate this 50th
anniversary and um we want you to come and celebrate with us. It'll be at the Pontra um beach yards, the yards in Sawrass. Um and the tickets are retroed at $50 each.
So, why would you not come? Uh it includes two drink tickets, food, and music, and uh learn a little bit more about uh about our future. Um we also have another program called Beaches Senior Network, which if you call, we
got real big a couple years ago. We got a twoline phone. So, if you press one, you get to uh schedule your ride. If you press two, you get Robin and she will help you find um anything that you need as far as senior services. We have a
whole list of stuff um for seniors. Um including one woman called and asked, "I need to spay my cat. What do I do?" And we found that for them. So, um I want to thank you again. Someone was here who was one of our uh
she's a daughter of one of our writers. I was going to have her say something, but um we just appreciate it and we have um grown because of the support of our community because we are proudly supported by our community and we are proudly and gratefully supported by
Jacksonville Beach. We really appreciate it. So, I want to also introduce Randy Hayes who's part of our board and um he has been an outstanding member in the short time that he's been with us. And um but
please uh if you can't use this, give it to a friend. Any questions? >> Go ahead, Mayor. >> No, go ahead. if you have a question. >> Um, some of the handicapped people that use your services,
um, if some of like for instance, I'll just go out there. I'd like to buy Christine a ticket and and one for one of her friends. Is that something that would be doable? >> Sure. And again, it's a free service and we ask for a $5 donation.
>> Yeah. To to she can go to the party. >> Forgive me. Yes. Um, you can go online and there's a memo. Um, we would have to pick her up though. So, >> I know. Would you be able to put get transportation? >> We haven't gotten there yet. >> Okay. I didn't know. >> Yeah, because I'm just finding out which
one of my drivers are available. >> I'll follow up with you then. >> Okay, terrific. Call me. Someone else have a question? Any other questions? Well, thank you so much for that update. And um I'm never going to miss a shameless plug opportunity. And
Lori Anderson is one of our honores this year at the Beaches Museum Beach Legends Gayla. And thank you. Applause are appropriate. Um tickets are still available. Uh I can't believe she said yes because it's on September 12th. So
do the math. That's eight days after her big event. So um I'm excited to see a lot of you in September. But I'll go ahead and read the proclamation. Whereas beach's council on aging has increased the number of seniors and disabled residents they serve each year by over 28% average since 2022, further
highlighting the growing need and continued impact of their services. And whereas beaches council on aging's compassion for deep compassion for and deep understanding of our senior population has made them the primary reason for trans resource for transportation, meaningful connections and dependable support throughout their
adult years. And whereas beach's council on aging staff, drivers, and volunteers have been and continue to be attentive to the individual needs of every rider, ensuring their transportation from home to wherever they need to go in the beaches area is timely, safe, and comfortable. And whereas beaches council
on aging provides transportation for older adults and individuals with disabilities throughout Jacksonville Beach including Atlantic Beach, Mayport, Paneavidra and westward to Mayo Clinic and Cypress Village and continues to serve the beaches area by ensuring all who need transportation receive it with
care and consistent. Whereas beach's council on aging staff, drivers and volunteers coordinate with each other through the day to ensure all riders are driven to and from where they need to go while being careful and attentive to their needs. Whereas for the past 50 years, Dialeride and the
beaches council on aging have served as an essential resource for a community offering a service as uniquely tailored to the beach's area as it is vital to the well-being of those who rely on it. And now therefore, I, Christini Schoffman, Mayor of the City of Jacksonville Beach, do hereby proclaim
September 4th, 2025 as Beaches Council on Aging Appreciation Day in Jacksonville Beach and urge all members to join in recognizing and celebrating this milestone in our community. Congratulations in advance. >> Thank you.
Thank you. >> Oh, look how pretty. All right. Thank you. And Mr. Hayes, on behalf of all the other volunteers that are serving in leadership roles at Beaches Council on Aging and other nonprofits throughout our community, thank you for your service and your leadership.
All right, moving on to item one. Amber, go ahead. >> So, my name is Amber Hudnull. I am the senior human resources generalist here with the city and I am here to talk to
you today about our insurance uh renewals. So back in September of 2024 uh the city had awarded the RFP for various property casualty and workers compensation insurance to the Florida League of Cities and administered it uh
which is administered by the Florida Municipal Insurance Trust which is known as FMIT. So that contract period was for a one-year term from October 1st of 2024 to September 30th, 2025 with the option to renew four additional one-year
periods. So now FMIT has submitted the first renewal quote for the fiscal year of 2026. So this quote reflects an overall premium of 1,671,713 which is 11.7% increase in total premium from fiscal
year 2025. So while the renewal quote remains within our overall proposed budget amount in our business insurance fund, the workers compensation fund is higher than estimated due to the contribute or the combination of payroll growth and
the standard 5% increase that FMIT has applied to all of their members. So, I am here today to ask for approval for the various property casualty and worker compensation insurance coverages effective October 1st, 2025, as well as
authorize the mayor and the city manager to execute the first one-year renewal. >> Thank you. Can we have a motion on item one? >> I move we approve renewals for various property, casually, and workers compensation insurance coverages effective October 1st, 2025.
>> Second. We have a motion and a second. Any questions or comments, Miss Golding? >> This may be a dumb question, but it's, you know, with some of our contracts, we're able to lock in a price >> uh for
more than a year. But with insurance, is this something that we can't do? Is it something that we can only do every year? So, we have we're going to have to keep coming back every year. >> We are going to have to keep coming back every year. Um unfortunately there are too many factors that change for each
pro or for each insurance that we have. Uh it could be something as simple with like my the workers compensation. It could be based off of payroll. So those things do change quite often. So we don't really have an opportunity to lock in but that's why we have it done this
way to where if we are not satisfied with those rates we can go back later on and do an RFP to hopefully get a better rate. >> Okay. Thank you. Thank you. >> Sometimes they will. Just depends on the market um and if it's at selling point
um just from prior experience. Can you So the pres I know we changed from the prior agency. How is the claims handling and the claim servicing been going um with this new relationship? Um, we actually have had them for workers
compensation for most of the time. I don't do the claims with the general liability side, unfortunately. So, I can't really speak on how that relationship works, but I can ask our Miss Elise about it and get back with
you. >> It would just be interesting information to have. Um, it's especially when we're in our first year with a new organization, but I'm more just curious. Did I see another light? Everybody good. >> Mad clerk, roll call. Oops. Oh, I'm
sorry. Yes. Thank you. City attorney, do you have any comments? >> Might be. >> No comments. Um, but in in regards to your question a second ago, we're still kind of feeling each other out in the first year. There were some
minor bumps, but um it's going fairly decent for lack of a better phrase. Uh handling the claims with the new company. >> Thank you, Mr. Migot. Fairly decent is a great goal. Uh any other questions or comments on item one? Madam Clerk, roll
call. >> Council member Horn, >> yes. >> Council member Jansen, >> yes. >> Council member Sutton, >> yes. Council member Wagner, >> yes. >> Council member Wowers, >> yes. >> Council member Golding, >> yes. >> Mayor Hoffman,
>> yes. Motion carries. Item two. >> I move we authorize the mayor and city manager to execute the first one-year renewal. >> Second. >> We have a motion and a second. Any discussion? Madam clerk, roll call. >> Council member Jansen, >> yes. >> Council member Sutton,
>> yes. >> Council member Wagner, >> yes. >> Council member Wowers, >> yes. Council member Golding, >> yes. >> Council member Horn, >> yes. >> Mayor Hoffman, >> yes. The motion carries. >> Thank you.
>> Mr. Hughes, come on up. >> Good evening. Trevor Hughes, chief of parks development and maintenance, city of Jackson Beach Parks and Recreation. Um, the Ocean Rescue currently uses uh three utility vehicles and two pickup trucks to service
um the beach proper. Um, recently the VLSC had reached out to us for specs on on what our utility vehicles are. We provided our exact specs. Um, they purchased this vehicle um took took delivery of it or it actually came to
the dealership and and they found there were some expenses that were unforeseen. um they approached us and asked if this is something that would fit our needs and it happened out in 2026 we had this exact car in our capital improvements plan. Uh purchases purchasing this
vehicle from the BLSC helps helps us because lead times are are very long for these types of vehicles. Uh club car only puts these in production one time a year. So depending on when that production comes, it could be a a 16w week, it could be it could be a long lead time. This actually something that
helps out both both organizations. Uh we're looking for approval to purchase um the car from the VLSC. The warranty remains as is. The vehicle's never been in service and the pricing is based on the exact contract that we would make this purchase if we purchased it
ourselves. >> Thank you, Mr. Hughes. And a motion. >> I move we approve the advanced purchase of a utility vehicle for ocean rescue from the Volunteer Life Saving Corp. Second. We have a motion and a second. Any discussion, Mr. Horn? >> No, I was just going to throw my light
on. Now, I just got to say a couple things. Number one, I am a huge proponent of these these vehicles on the beach. They're safer. They're they're smaller. There's much more uh visibility. They're wonderful devices. And when they first came out, we absolutely loved them. So, I love to see
more of these on the beach. Um and uh I am um you know I I I think it's wonderful that you know we have this thing here. I'd love to see us continue to kind of you know integrate and mold these two organizations
as closely together as we can. And I'll re reiterate to city manager I wanted you to look into what we can do um to continue. You know, again, if the VLOC can be driving these vehicles around, you know, it happened for 70 years. I drove city vehicle for the longest time
when I wasn't a city employee as a volunteer. And it's uh it's it's an accepted practice. Volunteers can do that. Um, but I again I appreciate you guys um uh having these on the beach for the safety purposes because it's it's a
I mean again I've flown in a helicopter flew in a helicopter for 11 years. Driving a truck on the beach is scarier than flying in a helicopter. So these things made me feel comfortable. Thank you, >> Mr. Wers. >> I want to echo Councilman Horn's
comments. Um, my friends at the VLSC tell me this is a win-win deal and I'm very excited about it, but I hope we can continue to foster relationship that melt these together as much as possible. Thank you,
>> Mr. Sutton. >> Thanks. Um, yeah, just sort of dovetailing on that. Um the VLSC had received a grant I think somewhere in the area of 125 or something like that
for this vehicle. Um and it's it's honestly just a shame uh the cost of the insurance for them to operate this uh being a volunteer organization and the limited size organization that they are
and all of that it just makes it cost prohibitive. So, um, just picking up Mr. Horn on what you said, I would, uh, encourage us, uh, Mr. Stfopolis to look at opportunities as best we can and, um,
Jason to, you know, you know, be able to use sort of economies of scale and allowing other entities to purchase and have insurance and things like that. um you know sort of through I don't think I don't think
we're crossing particularly any line there. I know in commercial business it's done all the time uh and vendors and relationships that I have at Florida Blue and um you know that there are some considerations and sensitivities there
based on what happened in the past but um as long as there's a clear delineation there could benefit both organizations. >> Mr. I was just gonna say yes, absolutely. I agree. And um I just uh well, I'll we we
don't get to talk about some things out to the sunshine, so it's like one chance we get. But um we did and I'll just This is kind of a little off path, but we did talk recently in the budget meetings about, you know, overtime for lifeguards. I remember hearing that and I was like I was told there was never overtime for it as a lifeguard because I
would have taken it back in the day. Um so we've got an organization that wants to serve the community. Let's support as much as we can. Thank you. >> Anybody on this side of the day is we all good? All right, Madam Clerk, roll call. >> I know you will.
>> Council member Sutton, >> yes. >> Council member Wagner, >> yes. >> Council member Wowers, >> yes. >> Council member Golding, >> yes. >> Council member Horn, >> yes. >> Council member Jansen, >> yes. >> Mayor Hoffman, >> yes. Motion carries. Oh, I forgot to
check the city attorney had any comments. >> Are you good, Mr. >> Everything was good. >> Thank you. All right, Kalemore to the podium. >> Hello, Kalemore, city engineer, public works. Um, I am covering for Mr. Baron.
He is out of several of the states I believe right now. Um, I apologize. I wasn't aware of the format change that uh I didn't get the benefit from the city manager reading the information. So I'll just try to cover this briefly.
This is a water man project. Uh it's just continuation of our annual or or or occasional you know water man projects to replace old sometimes small galvanized manes. In this case it's a larger 8 inch cast iron man that was
constructed 60 or so years ago. and um just they become fragile, they become um uh impacted with um corrosion inside. So uh we're replacing that with the I believe on in every instance here the
same size. There may be one block we're upgrading, but I think we're replacing that 8 inch main with a PVC 8 inch main. So the same size. It will give us more capacity just because of the the condition of the old mains. But this is as far as any of our
projects can be, this is more or less straightforward. It doesn't involve construction of storm water. Uh the roadway will be patched. We are going partway in some of the roadway on this next to the curb. We're starting to run out of real estate in our right subway.
Uh so we're running the new main in the roadway and then taking the old main out of service and leaving most of it in place, grout filling it. Um, and we're patching the asphalt as part of this project, but I can't tell you exactly
when, but soon on the heels of the completion of this project. The roadway along the entire stretch of this area needs milling and resurfacing. So, that was our, you know, little savings on just being able to patch what they cut up for this project and then come back
with some of our paving money to to rehab the roadway, the surface asphalt. I'll answer any questions if I >> All right, we'll go ahead and have a motion on item one. >> I move we uh award bid number 2425-11
to G&H Underground Construction, Inc. for the First Street Northwater main replacement project for amount not to exceed 644,511. >> Second. We have a motion and a second. Any questions or comments? Miss Golding.
Um, Kale, thank you for answering all my questions that I sent you. Um, but for the benefit of my colleagues and the public, I'd like to ask them publicly. Um, so, you know, in the past, we've had a lot of issues with construction
projects having negative impacts on the residents. And so, can you help us understand how how we're going to communicate with the residents in this area? because this this is a rather you know there's beach accesses here where um I know that that's not you can't
communicate with the visitors but but the beach accesses as well as all the residents that are in that area will be impacted probably. >> Yes, certainly. And what we will do is uh we'll start the the project with a pre-construction meeting with the contractor and make sure uh they
understand, you know, our our rules, our policies, uh some of the the details in the contract as far as working hours and and restrictions and additional requirements. Uh and at that time we'll prepare our construction manager project
manager will work with them to prepare a flyer a project information flyer which will then get distributed uh along the corridor of the project. Um in this case we're expect our expectation is the corridor of the project. If if you know
we are communicated to by that time that we want to expand that we can certainly do that to a little bit larger area. Uh but this project it will impact one lane of traffic from time to time. Um most I believe the I believe we're constructing
the new main on the west side. So it will be the southbound lane. Uh and you know there'll be maintenance of traffic during the day. I can't speak without having the coordination meeting yet as to how long if that would be you know overnight closing. We we don't
anticipate substantial closure of roadways. Occasionally it may have to cut across, but uh anything that changes along the project, we would do additional information, flyers and door hangers. uh and our construction manager
as well as a representative from G&H from the contractors would be responsible for either placing door hangers and also in and depending on the situation actually reaching out and contacting u residents or business owners along the project route that may
be impacted. Uh certainly for any uh water outages we think you know we can tell in advance that would be communicated. We look and we we look at the outage area and make sure we you know and with a little bit of a buffer and try to identify anyone that might be impacted with that. Give them a heads up
in advance. Um we will be updating the website uh you know once once we get the information more specific of the schedule. We'll have that on the website and uh this this construction company actually wants to start as quickly as
possible which benefited us. they had some work that you know it worked out well for them which I think helped us helped us excuse me with our you know the low bid and we have done work with this company before my time here but they're they're they work well with with the city on prior projects um so and any
changes along there we'll update them on the website but that said I don't want to jinx it this project we're looking at a few months it's a very very different than some of our larger uh more involved drainage roadway infrastructure projects checks. So,
>> that was another question I was going to ask. So, thank you for for anticipating that. >> Yes. Uh, and the nature of this, and I I think, you know, I got into that a little bit on one of these, but it's a it's a pressure main, so it's a little different, and you know, when we run into issues, we can make adjustments in
the field and we've accommodated that with some additional uh infrastructure fitting costs than the bid. So, we hope we're set up for that. >> Uh, another question I had was because I I remember the impact to the neighborhood
on Fourth Street North when we had a lift station removal and replacement and all of that. >> And there was a lot of material that was stored on 15th Avenue North there. And so where will the material for this
project be stored? The primary site we identified that we believe is available and that we will work coordinate with the contractor on uh is a it's a prior well it's near a a lift station site and it was a it's a beaches energy site unused. The only kind of downside of
that is it is on the west side of A1A. Um and you know so that'll be some coordination for the contractor to move equipment over and of course materials the they will lay some materials along the roadway right away close sidewalks as far as water manes. Once again we're
not dealing with giant drainage structures fortunately for this project. Uh we don't anticipate you know closing any beach ends uh for a period of time. hopefully not at all and except for I guess one one service that might need to be installed to the restroom for a
little bit but you know generally it you know we don't and an interesting point about the the sites we had several sites we're doing a lot of work right now and we're letting contractors use you know a lot of our sites it helps us if we can
provide those sites if we don't have those sites we don't have those sites and the contractor has to figure that out which means we get we pay for that. So, you know, there's a there's kind of a a balance, you know, that we try to meet where if we can provide a site that's more or less convenient, uh it it
just it helps us in the end. We have more control over it that way as well. But if we get to the point where we have no sites, it's just, you know, the work can be done. It will just impact the bid cost because they will have to rent something or move farther away and we'll end up, you know, incurring additional
costs for that. So in this case, I did oh, I wanted to point out that we do not we do not allow them to store debris on that site or in the project area. There are occasional instances where some old pipe, scrap
pipe, something gets left for a little bit and if you if we miss it and a resident reaches out to us, you know, we address it right away and make sure that the contractor removes that u and doesn't just take it to our the layown yard, but removes it, you know, as part
of their debris removal requirements. >> And one other thing, you said that the contractor is anxious to get started. So, and and you had mentioned that they will probably be starting while hurricane season is still active. So, uh
could you help us understand what they'll be required to do because I mean since all this work is happening near residences? >> Yes. >> Um and then of course where the materials are going to be stored are going to be near residences and Fletcher Middle School. Um what is the contractor
required to do to secure everything and and will we be monitoring that? >> We will and we do and one of the things our construction managers do as well as several members of field members and different workers at public works uh they kind of are on heighten of alert uh
when we have some event potentially approaching. Uh, and we're looking at all of our construction sites, but our construction managers will go out and make sure those sites are any equipment that has to be left there or stored there or materials is secure. Um, and
then anything that can't be secured is is removed um during that event. Um, as far as barricades, roadway barricades if we have to keep them in place, uh, then we have, you know, there are certain types of barricades that we make sure are used, uh, that will be, you know,
safe for the winds or we just have them removed at the last minute and then put back immediately after if we were to evacuate. So, we we do monitor that. Um, this one once again like, you know, I keep saying it, this project hopefully has things that they can move pretty
quickly if they need to and get it out of the way. Um, you know, so yeah, and small water manes instead of large water manes along the, you know, larger pipes sometimes they need to plug those and fill them with water to weight them down. This isn't a project like that.
So, um, it's we we do monitor that. We look at that and contractors of course that work in this area. That's a benefit to having repeat contractors that we've worked with that work in this area. They they kind of know the drill as well. >> Thank you. I really appreciate it and I
appreciate all the time you spent to get get the answers back to me. >> Construction manager to make sure I wasn't missing some. I I will point out though I realize they did miss a small >> detail on that. Well, hopefully it's a small detail. Our work hours in the contract currently are 8 am to 8:00 pm.
Uh that said, contractors generally won't work after dark uh because, you know, we don't you don't see a lot of our projects set up with the bright lights like DOT might do. So that's really just there's flexibility if they're doing projects during the summer to kind of help them get in, get the job
done, and get out of there. Um, in this case, I, you know, I can't imagine that I don't expect that this would be an issue, espe especially once time changes. If they're still during the project, uh, they won't be there after dark or late. Uh, and also, they have to
get permission from us to work on weekends or on holidays or at night. And the only reason I say that is because this is a water mane project. There may be a couple of instances at night where we have them work to tie in other water manes because we might have to take the
water system in one area down a little bit and and especially for businesses. Uh we we'll schedule that around an evening. I'm not sure if it depends on how much we can isolate the existing system they're tying into. So that may be that may happen a couple times. Once
again, that will be on our website. We'll have notifications and you know to the the impacted residents and business owners. >> Okay. Thank you very much. >> Mr. Wilders. >> Thank you, Mayor. Please forgive me,
sir. I I I don't know your name. I I >> Kale Moore. I'm sorry. Kore. Thank you for all you do. Um, I've seen a lot of these projects over the years and one thing that always affects the neighborhoods and I have friends who
live right around there. Uh, and parking is at a it's there is no parking basically. Um, is there any uh thought of where all these workers are going to park or are they just going to filter into the neighborhood, park on
both sides of the street, leaving only one car passing through? Um we don't they normally do >> we don't have specific information uh at at present in our bid documents for parking. Uh that's left to our coordination with the contractor. So you
know we can we can work with the administration and and see you know what types of requests we could give them. I don't know how large these crews will be, but there will be parking along Fourth Street North, I believe. Um, in
the area where their layown yard is going to be on the other side of the road, uh there there may be a few two or three vehicles that will use the uh the beach end zone parking during the day for this project. Well, I hope that will be considered because I know it's really
frustrating for people who have to deal with it every day for months or however long it takes. And um I was any of this in I'm not sure who I should ask this question to, but is there is any CRA money available for this project or is it out I'm not sure where it ends in the
north? Now, this work would be outside of the boundaries for the CRA. Could not use money for it. >> Okay. because I know it extends uh down to at least 11th Avenue South in >> 9th. Yes, 9inth uh is ninth 9inth Avenue
North and this picks up at 9th Avenue North. If you notice there, this is uh broken into a few sections and it's because other projects in the past had addressed replacing the cast iron man. There was a continuous 8-inch cast iron man constructed at the same time in the
60s or I believe. Uh so other portions were addressed with other projects in the past. So that's why we're kind of broken up catching the rest of it. I believe um in this project and I would just like to reiterate or just encourage
you to work with our partners um that there was if there was notice supposed to be giving on the south end on the piping a lot of it was not it didn't get through for whatever reason. So, I hope we can be sure to let all the people who
are going to be affected uh know in advance. And lastly, um so will people be losing their water? >> We we don't anticipate significant water loss. It would be a a brief just a change of service over and so it would
be maybe twohour windows uh that we Okay. >> We would um >> Well, that's good to know. If something were to happen unexpected and we lost pressure, we we would restore water as quickly as possible and we may have a boil water notice due to, you know, FD
requirements. But we that we typically do not have that issue come up during these projects. They install the new water man um and then make sure it's ready to go into service. And then a lot of times at night they'll come in and tie take out the old water man out of
service and tie in at c specific locations at night uh to try to minimize that interruption. >> And lastly, I would just like to say, you know, there's a lot of big hotels down there. maybe some kind of arrangement. They could rent out, you know, 30 spaces, whatever they need. But I'll leave that up to my colleagues and
whatever to consider. >> We'll we'll we'll discuss that internally at public works prior to the construction pre-construction meeting and see if you know see if we can't help kind of guide um guide the parking and and then once we have the pre construction meeting, that'll give us a really good idea of the number of
vehicles we're talking about for this project. >> Awesome. because on behalf of the residents who live around there, we thank you. >> Well, hopefully you'll know. Thank you. Hopefully, you'll notice a little improvement in in your water pressure when it's done. >> Thank you, Mr. Waters. Mr. Horn, >> I was just going to say it's infrequent
that I get excited about reading a bid tabulation sheet, but I was actually happy to see that there were 10 viable options here. Um, I don't know if this question is for you, for Dennis, maybe for Mike. It said we had $600,000 budgeted for this and we went a little
over which will happen but we were lucky to have 10 because we came in at 660 and that went up precipitously. I think the far end of that spectrum was 1.2 almost. Um did did the and and when you look at
this the cost it's very interesting also to see what one company will charge for one item and the next company charges a third of the price. Um, did did we underestimate or did the costs of business go up? I mean, that's I'm I'm just trying to figure out where
it's I'd be worried if the only two options we had were 1.2 and 1.1. You see what I'm saying? I I I do and I'm really I'm really happy we had that many. I don't know if this is going to be, you know, consistent. We This used to be in the past, but hopefully we've turned the corner again. Uh and and because the
more bids you get, the more competitive the idea, you know, that you can get your bids. Uh our engineers, our design engineers will put together opinions of costs along the design path and we have them do a final one before we bid and our numbers were still consistent. I
think they were, you know, in around the 500 to 550 after some contingency. Uh so, you know, we felt pretty good about it going out to bid. It just it's materials. so many things change and you know the what what we don't want to get in the habit of doing is overshooting uh
and just kind of padding the numbers because then we'll lose some credibility that way. I think if if our bids start coming in consistently lower than the money we've been asking for. Um so it it it's it's hard it's tough. We're we're happy with how close this was. It would
be nice if it was well inside after the contingency and we'll we'll shoot for that on the next couple projects. >> That sounds good. Thank you. >> Any other questions or comments? >> City attorney. >> Mr. City Attorney, do you have any comments?
>> Nothing to add. >> Thank you. And roll call on item one. Council member Wagner, >> yes. >> Council member Wowers, >> yes. >> Council member Golding, >> yes. >> Council member Horn, >> yes. >> Council member Jansen, >> yes.
>> Council member Sutton, >> yes. >> Mayor Hoffman, >> yes. Motion carries. Item two. >> I move we award the agreement with Jones Edmonds for construction administration services for an amount not to exceed 20,043 for this project. >> Second.
>> We have a motion and a second. Any additional comments or questions? Seeing none, Madam Clerk, roll call. >> Council member Wers, >> yes. >> Council member Golding, >> yes. >> Council member Horn, >> yes. >> Council member Jansen, >> yes. >> Council member Sutton, >> yes. >> Council member Wagner,
>> yes. Mayor Hoffman. >> Yes. Motion carries. Item three. >> I move you authorize the mayor and city manager to negotiate and execute any contract as a result of this bid award. >> Second. We have a motion and a second. Any discussion? Madam clerk, roll call. Council member Golding, >> yes.
>> Council member Horn, >> yes. >> Council member Jansen, >> yes. >> Council member Sutton, >> yes. >> Council member Wagner, >> yes. >> Council member Wowers, >> yes. >> Mayor Hoffman, >> yes. Motion carries. Thank you, Mr. >> Thank you very much.
>> And can I have a motion to adjurnn? >> I move to adjurnn. >> Second. All in favor signify by saying I. >> I. >> Any opposed? This meeting is adjourned.