##VIDEO ID:Kxj12Y6bSR0## good afternoon everybody I'd like to welcome everyone to the first c meeting uh Wednesday January 15th and it's 3:00 calling this meeting to order um as part of our U agenda was administration of O to our new members of the I'd like to both congratulate as well as welcome Sydney and Kevin to to the C board forward as forward I'd like to take a moment um let us do the roll call first if you would please yeah Miss Sydney tet Mr Kevin Myers here Mr th Mosley here Mr ER pay here Mr Ron Whittington here Miss Megan Edward looks like we have one member absent at the moment but um I'd like to just take a moment it's always a challenge for us to get to know one another due to the sunshine laws we don't have the opportunity to really get to talk and um and get a real understanding of everyone's background experence and I'd like to Kevin if you would maybe you could start just us a little bit of insight into your backgr professional experience what skills and talents you can bring to this absolutely so new to the buttons try to figure those out as I go I kind of picked up on that with the the he part so so far so good um mentioned my name is t Myers I'm born and raised here in Jacksonville Beach we have as a family moved away and have moved back a couple times um so the short answer of what drove me to getting involved in the city locally is we had a 2-year-old um and was being raised in this community and having that two-year-old really kind of shook me shook me awake and made me real just how unique and precious this community is and how I would like to be involved in both helping the community progress as a whole and kind of maintain some of the facets that make it what it is so that's kind of why professional background probably a little more boring there um have a math and finance background as a whole UNF with a math degree and a minor in chemistry found myself in health insurance not sure that that was ever really my dream but um have actually loved the time spent in that industry have held multiple roles at Florida Blue more recently I'm in charge of a select book of business that we call Key accounts and we manage some of our larger National clients ultimately keeping them happy ensuring that their members have access to however we can Poss so that's kind of me and nutshell happy to be here thank you for the warm welcome look forward to collectively driving this Boulder of the Hill thank you appreciate that obviously another member of our board this afternoon Sydney welcome you are in a position as first alterate on the board but um we have play an important role on the we have one of our MERS today so that makes you a voting M as part of Bo afternoon so it is an and if you would mind minut us also learning the button system so um yeah my uh background is actually in architecture um that's what my degrees are in and um I worked in architecture for a bit and then transitioned into working in technology um I currently work for an augmented reality company so sounds kind of far out but uh really it's just different ways to visualize space and uh the physical environment and um so hopefully those skills while very Niche might come in here at least the architecture part will um and uh yeah similar to Kevin I um just really wanted to get involved with the community You Know Jack Beach I know I'm preaching of the choir here but it's a really special place uh and I think doing whatever I can to contribute and grow the community and in the best way I Sydney thank you just quickly as IED you I get just join us it means that uh you know again you'll be serving as first alternate but that doesn't mean that as we go through each of theems in our agenda partipate it's unfortunately I'll watch it I'd like to just say you know doing this I just want to take a minute and let those board members that are here you understand what where they're from and what their background is so that you understand the other capabilities that are on this board so with that that you want just still a couple very interested changed couple steps forward step back I particularly got involed C because of the situation large Our obligation is thank you hi there how are you my name is Megan Edwards um you might see it Megan musley um so I'm an attorney I'm a real estate attorney um I have a practice my partner is my sister um so we have a practice of six attorneys and uh we do primarily real estate litigation transactions land use um buying and selling me all those types of things um I've been in Jack years I'm originally from New York um I've been here for a while um so I don't sound like it um but I've been in Jack Beach for every now and then my husband gets me on a couple of words um we've been here for nine years I've been on the board um for a year um so it's just been a year that I've been on the agency on the c um well I was an alternate until this meeting so enjoy I I listen a lot because a lot of acronyms so feel free to ask a question I listening a lot U I've been here for 23 years I'm originally from Atlanta I worked as a reporter went to Dallas worked as a reporter there went public relations with Transit Agency there and PR public Elations and then went back to Atlanta with the Olympics and then after 911 down here so I live in Jack Beach off off of South Beach Parkway since that time and um I was involved in the hype referendum when I first got here doing publicity for that back in O I believe and then really wasn't involved in the city but I've done a lot of nonprofit stuff Jacksonville directors I for a couple years and saw an opportunity to work with the city and that's winding down so I thought it' be a good opportunity and the only thing I'll say is I went through a a CIA uh which is a leadership uh I strongly recommend you to do that to you an opportunity because that was very helpful for me in understanding some of the things that will cross this SCH so welcome and I guess I'll take the last minute here and introduce myself um you'll see it written many times as deart but I go by per um had the pleasure of being involved in the architectural community in my early part of my ultimately move on to the development side and then from there into um more program management work for clients and uh that's I believe that's been 50 years already but uh it uh time applies I'm hoping that U you know with the backgrounds and the experience that we have I think the Council made a very uh uh determined decision to put some diverse skills here on this board so that we can hopefully help move some of these challenges projects forward as well as um giving staff an opportunity to maybe uh you know plug in and get some further input and insight from from the diverse experiences on this board so it'll be fun to to work with everybody and work as a team to really make a difference the community and that's um what I what I'm hoping we'll be able to do as we move forward with our meeting um you know will obviously be using Robert's Rules of Order and um you'll need to get used to the buttons and the switch the switch helps you um helps me know who would like to speak on a certain topic and as much as I can um you know I try to keep Ane which ones appear first and call you in appropriate order but uh when you do get the chance to speak it will have to be the button will need to be with so that you can clearly be heard on the the take that's being done in reference to this meeting um don't know if there are any other questions or comments of anything that they would like to add at this point at this time okay um the our agenda since we've done the roll call is uh courtesy to the floor and I understand we have one speaker that um yes and I believe now is appro time come up a non agenda item you I'm sorry if you would introduce yourself and name and address and so forth um and you have approximately three minutes um to address the the boorder great thank you I appreciate that my name is Samantha Pritchard I'm the director of sales at the Spring Hill Suite Jacks Beach Oceanfront Hotel that's at 465 First Street North um I've been with Mar at hotels the last 10 years or so and have the privilege of getting to sell that beautiful property as along as along with the Fairfield down the street so I'm here to um just chat about the lot that's next door to the hotel I know Taylor's been really receptive and speaking with our general manager about some progress on moving those papers and the rusty fence out of the lot um as of this week we've also seen the addition of two over flowing dumpsters added in front of that fence and it's beginning to impact Our Guest experience so as a sales director you know I have buses pulling up of groups to drop off guests and visitors we have our Starbucks location that we've added in to that location and guests are beginning to complain to the hotel about the undesirable experience think has to do with the hotel so would appreciate any support or Insight on that lot next store I know this has been something we've worked on for about nine months or more um pavers we saw pett coach Schmid out there working with trucks the other day took a you know pet of papers out but there is not any additional work done at this time and it's continuing to you know take a step back you want to address reference to we stand with the um maybe when we get to staff report typically we don't address during courtesy of the floor um so but during staff report we can provide some updates we have the staff report um yes I've got quite a bit of information that I will be handing out to you guys um whenever it seems necessary I figured we would get through our old business and our grant applications and then either under new business or discussion um I've got some things I'm sorry I just on the agenda that I had last that I got off the website right it's no it's not on there it was a last minute Edition today and so typically in the past you know I would ask the chairman when we got to it for discussion if we could add a section for staff to update you guys and so that was the plan today okay and where would you like to have that um items for discussion okay thanks apprciate we shall do that at that point thank you the uh we don't have any meting minutes to approve at this point no sir you will have three seconds thank you um unfinished old business um item a which is theide Grant Amendment for mang yes sir I let you take that one and give us your Insight and thoughts on there um yeah so this one um again is pretty straightforward uh originally it was approved in October um after talking with their contractor some safety requirements they would like to upgrade to a ster glass um that is something that is not actually required um that's an option but I feel like staff definitely supports them using the tempered glass because it is safer um it will increase the CRA Portion by just shy of $6,800 um and so they are just seeking an amendment for that increase to um do DET tempered glass other than that the grant has not changed it's just the material that has caused the cost to go up are there any comments or questions from the board I don't see any I I have one question um it talks about tempered glass and that they would like to upgrade to a temper glass is this only at the doors or is this for all of the glass um in the storefront that they're proposing R so let's see this is going to be the storefront frame um is this the 6x7 entrance um and then there's a 3x7 entrance door and then let's see they've got wherever in their sheets that it was showing those images of the glass is where it will be so it is on those tempered front doors and then the surrounding glass around it so there'll be two opening storefront systems and then there will be um clear glass and then the glazing for that on either side so it's that whole across the front the whole section Y and it's reflected in let me try to find the picture the pictures that you can kind of see that they attach um on pages basically like seven and eight of the packet um and nines are really good image as well it shows all that glass yeah it just sounded kind of challenging looking at this um proposal to me it sounded like it was only for the doors themselves that they were doing the Temp Glass yeah if you take a look to just after um the images it also shows some drawings um they're sideways they're landscape Orient on these pages so I apologize for that um but it shows the two sets of doors and then it shows the overg glass and then the side panels of the glass as well um so it kind of shows and then they've got two sets of those that they're doing I mean in the long run it is the right thing to do is there because it is considered a safety blazing and makes more sense for for the store in the long run I was just trying to get make sure I was clear on how much glass they were putting in in way temper product yeah quite a bit any other questions from the board comments if not I assume you need a vote on this item so that I'll do aoll call V um yes we will actually Mr chair if for this one since we are amending the original Grant and it's an increase amount could we do a motion and a second and then a roll call just so we have that formal Motion in place um amending this it does increase the amount we're rewarding I'll make a motion to approve to increase for cl we have a motion as well as a second any further discussion seeing none um yes Mr Kevin Myers yes Mr Thad Mosley yes Mr Gary payt yes Mr Ron Whittington yes Mr Megan Edwards yes thank you thank you moving on to um the next item Item B which is the assade grant update for four point sharff yes sir uh so this one um I talked with the city attorney um you know because it was actually into costing less it could have just kind of been one of those behind the scenes administrative but we both wanted to in the spirit of being transparent bring this back to you guys as an update uh what happened here is the grant total project cost initially was $156,800 th000 so they were eligible for the full hundred um when they got in there they had a few areas of work that were a little bit less than they were anticipated and then they also realized that their lights um along the back were already in compliance and they did not need upgrading more replacing so they opted not to do that um in doing so though it brought the total cost down to $147,500 um based off of that ratio that now drops their full amount to just under 100,000 um so again it ended up actually saving us um just like just over $1600 in the long run on their Grant um not no reapprovals necessary but we did want to get acknowledgement and consensus from the board that you were all made aware of this um just so we have that for the record any questions or comments from the board it's just a rarity to have them come back asking for less money so prob never happen again enjoy it so we'll accept it for sure okay well to a certain extent it's almost the second time because um I guess the one grant that was approved um it did not move forward with their improvements so that is correct we uh we ended up having to to pull those numbers back again but if there are no other comments I'd like to get a motion on this item please motion to approve second second voted on um I will take R for the vote Mr Kevin Myers yes Mr dad Mosley yes Mr Gary payt yes Mr Ron Woodington yes M Megan Edwards yes thank you all okay well that takes care of the old stuff now we get to move into the uh the new offici side brand applications um and the first one on our agenda is Ritz yes sir like to have you walk us through that t sure um so the applicant is seeking funding for exterior improvements um their decorative fencing that is around their outdoor patio area uh needs replacing um it's approximately 103 linear feet and that does include two sets of gates and having those two sets of gates is required by a fire marshal uh roof and gutter repairs and that's just repairs to the existing roof in the gutter system and then they are doing some permanently affixed exterior lighting and within those lighting they have an integrated camera system within those lights um something that we did acknowledge in this application and in your packet is when this applicant applied this was back uh before Christmas um as far as that applicant knew there is no safety grant program and actually right now as we sit here and talk there still is no safety grant program because it has not yet been approved um so the reason that staff is recommending approval of this grant under the current Sant program is because at the time of this application and at the time of the vote for this that is the only incident program that exists um if the agency were to decide to not uh award the exterior liting cameras uh what would then happen is we would have to approve safety Grant today take the safety Grant approval to city council as well and then the applicants are going to have to come back they have to reapply under a new application because they're not the same application um again that is completely up agency it was just staff's recommendation was to approve the full Grant um because as far as the applicant knew at that time that was the only grant that existed I'm happy to answer any questions as best as I can I'll open it up to the to the board for discussion and you have some comments um while this is technically not part of the safety grant program very feel that anything that's done regarding security cameras lighting particularly in some of these areas that are a little shadowy around the edges and corners and are a couple of cases somewhat close to areas where we've had problems in the past um just want to make sure that the Jackson Beach Police Department is totally involved in taking a look at where these cameras and that might Rel to to the security when it is finalized go up it's really key that's what I to say than don't worry I'll will invite every one of them out there and several others with me along this process if approves they will all be probably far more involved inity are there any other comments so just a quick clarifying question and first off a quick thank you to Taylor for ly of questions to lead up to today's discussion so appreciate that help tlor clarifications but one that I just now thought of on the Fint restoration is what's the why is it the old f need to be replaced is it a code situation do we know it is um because it's that iron and it's been out here for so long and it's in these elements um this Salt Air is not very forgiving on Metals unfortunately um and then the fence off area is required they have to have it to be able to operate out there and you serve food and alcohol um so it is required and it is not I don't it's not a hazard yet um but our goal is to not let it get to a point where is so hazardous that patrons are bumping into it and it's falling over people being staffed byon a bit graphic but putting it blunt I mean yeah it's so it's not quite there yet but it does need replacing awesome thank you and appreciate the picture how visual PL more don't worry okay thank you are there any other comments I have just a couple of questions Taylor um the proposing a new roof for the structure and I understand that it's supposed to be a metal roof yes do we know what color that Ro is going to be let me give me one second I do that there have been so many bear with me believe it is just that standard silver coloring it's um I know that their colors can finish um but I believe that they just opted to go with that standard silver coloring I would just say that we need to be a little bit careful when we do that particularly that color because what you've got is uh at the um across the metrop and with certain Sun Reflections and so forth that could be a real problem for the residences that are up there so I would hope that we take a hard look at TR what color that roof is going to be not create problem forent neighbor in reference to the question of security um there's a a line item for Safety and Security lighting which I understand and totally agree with and then there's a second item in reference to the cameras and so forth um you said you'd like to see this approved at this point to so that they don't have to come back and have an extended approval period I'm just concerned that when we get down the disc later about the safety grant program we're opening up and giving approval before others have an opportunity to submit because it's on a first come first sered basis and it seems like we're allowing an approval before we even get the item out there on the street for everybody to respond to and based on information that you provided we're going to have limited funds that are going to be available so how do we do it appropriately allow everyone equal opportunity go after those funds and then if you take a look at the numbers if you take a look at the security number of the $5,990 that they're proposing just for the cameras themselves it slightly exceeds the $10,000 limit that is in the safety grant program you we're going to follow the safety Grant criteria I think we're going to have to reduce that amount slightly to u to meet the $10,000 criteria sure and I think this is where um this is a board decision quite frankly um as far as making it an equal opportunity it has been an equal opportunity for every business in the downtown for the last two and a half years anybody could have sought out the facade Grant these have always been allowable expenses after certain events that occurred last year it became pertinent that we wanted to hone in and identify a specifically called out safety Grant um but this is kind of in the same classification as one of these applicants has a mural um in their package as well you know we have not yet developed the public art Grant but it's always been an allow book spit so this broader umbrella um so I think you could almost argue either side of that that anyone could have asked for this funding for the last two and a half years um they just opted to at this time um so again completely up to the board on how you wish to proceed or not proceed um okay is there any further discussion on this it um I think what I just heard is that as far as the $10,000 Max this is granted as part of that is not correct because this is a part of their overall not apply to being an exception to the $10,000 Max since it's not a safety gr correct don't have a safy program yet but correct would be part of the program and Taylor do I understand that this sort of camera and lighting situation would have qualifi program anyone else asked for over the last two and a half years yes sir okay so that's that's not a problem and Mr chair it's interesting though someone wants $50,000 wor ofas they apply for under the slam so that is what we're implementing the safety grant program for is to eliminate the ability of that happening so once this program if approved has now become its on standing program then that line item in the regular faade grant program no longer exists and they can only apply for cameras and safety upgrades under that safety Grant got itk this is theide Grant Program Bas opportunity will safety program is implemented right um and Mr chairman I did want to point out I know there are two quotes in here regarding the cameras it's not a huge difference um but their camera line item is the 3,140 for the lighting and the camera upgrades the camera portion of that is 12,690 not the 15,000 the 15,000 was a secondary if you take 80% you're using the criteria and the security sure I was just pointing it out it was not the $155,000 it ,000 okay if there are no other comments I'll talked about this a little bit but as part it's been customary for camera systems to become part of the facade program this is the first one I'm having a little heartache over that um yeah totally um if we let's just say for math purposes um if they were to take the 12,600 out and then the allowable expense up to that is up to 80% anyway that would put them eligible for the full $10,000 amount anyway under that separate Grant um so just to kind of kind of talk on both sides of the fs if you will um I don't think it's a huge detriment um I can't see it and um would it in the long run does it make a clean cut clean paper trail yes because to your point this is the first person that has ever saw out anything camera related so I do think could be supported to go about that route so is there so when we get the safety grant program that comes out that will get rid of the facade program right no okay both will exist at the same time is there anything that would keep them from let's say we want to approve this less the camera is there any reason why they cann't go then to the safety and say we're looking for a grant towards no reason okay and um I can't do this in my head so bear with me sure I will tell you exactly what their full award would be less cameras and is there anticipated when we'll have program available for the safety because if it's you know a year two years no I mean in theory like after today oh okay okay so this is something that they can go immedi if we say look we're going to approve it l to camera but you are not excluded from applying for a grant to a safety program you can go ahead and do that right now yeah and I this is this is my fault I'm had so many conversations about all these programs over the last couple of weeks um I been saying we have to go back to council with this but the more I'm sitting here talking through it I do believe because this was a part of the new downtown plan and because Inc there are part of the overall budget I do not believe actually this has to go back to council necessarily as an action item it can go back more as a briefing update as hey we have officially implemented this plan I would defer and want to talk to the CFO and the city manager before finalizing that but as far as the agency approval that in theory would happen today um and then if we were to take out just that portion just the camer that would put the total project at $131,900 and they have in here security lighting so if I wouldn't have any objection to proving it for lighting but I think as far as the camera system is concerned I don't think it quite it'sit the scope of of the program yeah totally fair and like I it's it's a less than $10,000 difference between the portion that they could receive versus this and then like I said if the safety grant program is approved and I am writing that we don't have to get full Council approval and don't in Heather concurs that we don't think we do in theory we could reach out to that applicant this week and walk them through the safety Grant and and then basically bring you guys your first safety Grant application in 30 days um it should not be too the good issue any other thoughts Comas with that I'll under a motion on on this grant Mr chair if we're going to make the motion to um eliminate that camera portion if that is the motion someone chooses to make if you could um update under requested approve deny RIT s application for that amount if you could say um approve the Ritz application for and then I can give you the number if somebody wants to do it that way and then you can add the caveat that this is less the security cameras just so we have it clean for the minutes please Motion in reference to this um I will make a motion to approve the Grant um less the security cameras reducing the total reward amount by it will reduce down to 87,3 N4 reduce it down to 87,3 194 is there a second second we have a motion and a second Sir Mr Kevin Myers yes Mr dad Mosley yes Mr Gary pay yes Mr Ron Whittington yes Miss mean yes great thank you everyone thank you all moving on to Item B um again aide Grant application from Ocean Crown in reference to their structure yes sir sorry long agenda scroll okay so this is um ocean Crown they are seeking landscaping and also money for a mural uh this one also had the fund of breaking this one out into two parts as well it just made more sense because if the agency agrees to provide the CRA contribution to the mural that is not something that we would approve in full today it would be a two-part motion so we would approve the Landscaping piece good to go um and just for the agency actually Gary you might have been the only one here when this happened several years back uh we had a facade Grand application that we approved um but then we realized oh wait we need to get Parks and Recreation involved now that's just kind of a standard practice for us so rest assured any Landscaping I will work with our chief of parks maintenance to make sure it fits the aesthetic of the goals for the city um and then the second part of that application would be to approve or reject the funding for the mural pending the art committee's review of that tomorrow um very conveniently they have a meeting already tomorrow so the timing worked out really well here uh the Landscaping includes planners hanging baskets irrigation wood decking stonework and plants um they're requested contribution from the agency is $1,853 and then the mural um it is attached to your packet that is along the southern side of the building and the artist is someone who has done a lot of work out here he did serve for the bar right here and several other murals in the downtown so he's very familiar with the area um and I happy to to answer any questions you may have to the best of my ability any questions comments from the I do EXC have comment yes sir I went out there and took a look at this building and I'm concerned that we're going to be spending $28,000 from mural that you're really not going to be able to see it's stuck between two buildings and there roughly 20 ft between the Best Western and the structure itself and you may see the front part of it where you see the guy standing with a consum as a hose for something that he has but when you look down the length of it you can't see any of the rest of that M sure and I think that personally I believe that we could better spend our dollar um than putting a up there they just recently um painted that building too if I'm not mistaken so you know I think it it looks halfway decent we need to clean up the area between Western and and that structure but I have hard time supporting this because it's just not the right place for comments so excuse the ignorance um I think those are very valid points is that something the art advisory committee would take into consideration or is that really our decision to make here that's hard for me to answer I me I hope that they will take a look at from that standpoint but um you know this is you almost need to go yourself I think You' understand if you go on to Google Maps and you know put yourself on that map and take a look at this area between the two structures it's you can only see maybe the front third maybe FR quarter of the mural um you'll never see the other parts of it it's the people that are that renting rooms in Best Western that will see the uh the mural on the on the other wall um so I just don't think that the benefit that the community is going to get justifies the Su but that's just any other thoughts or comments may have you yeah no I think that that's helpful and sorry Taylor remind me the vote today is specific to the Landscaping or both yes that is correct um and if it's a very unique situation with the mural um because again you guys are in Lu today getting a lot of these this is the first um applicant that has out mural funding so this is also new to all of us and so we all get to learn together how this process is going to work and I am sure we will have bumps along the way but we will figure it out together okay thank you would it be possible to separate the Landscaping request from reest absolutely without too much trouble very easily to move on the landscaping and defer delay or AIT consultation from our committee on the yep yes sir I I was going to say something similar um unless we're able to V things and Reserve condition it subject to approval of the art committee gu six one half doz another um but another option but yeah I would agree separate separating it out take it our committee well we got 30 days everybody I we it necessarily and so just reserve on voting on it now and do it again we I'm just going to agree yeah we can wait 30 and I know the area but I seen what you're referring to so take a look at it on the way so so with that there any other comments from anybody um yeah I just again a newbie question but um since this is a a first would we work with the art advisory committee to kind of land on a you know possible solution or with the applicant um just to see if uh you that they're open to different walls or different configuration is that maybe what the next phase like for this well it's hard for me to answer that question I don't know one of the things I would like to do in one of our upcoming meetings is to have session with and talk about priorities for this next year because there are limited funds available for the um committee this year um and we're starting to get tighter in our funding in other areas so we have to be a little careful on where we're going to spend our funds what are the priorities I think some of this will flush itself out in our joint session with Council where hopefully we will all come to priorities are for the year and then figure out how we're going to fund everything that we were talking about I don't know that that truly answers your question but I don't know if you want to add anything yeah um so I would think that there's absolutely nothing wrong with taking this DOA our commit tomorrow hearing their feedback um again they were created just because they do offer different perspective I think than a lot of us on the benefit of public art um that's an Alleyway that you know needs to have a good hard look take somebody needs to really look at that because it does in our art master plan that was created back I don't know 2017 there were certain Alleyways they wanted to actually activate um but with that being said safety has to be a priority over anything else so I do think it's something where the art committee can say hey we really like that this is a local artist we really like this piece can we shift it you know this way that way wherever um usually the way these things go is that our committe would kind of take lead at least on the creative portion of this and then would make a recommendation for staff to then bring back to you guys to consider at the next meeting and if everyone's comfortable with that then that's kind of how pending whatever motions made then that's kind of how staff will proceed with this thank can we make a motion to proceed on the Landscaping to def on the back our to and I think the Jacksonville Beach Police Department probably has some thoughts on that Alleyway as well we' got several of them sort of like that people people tend to disappear down from them sometimes so there's some other thoughts that might need to go into that before we start spending Mone on that any other comments seeing none um I'll entertain a motion in reference to the application ocean um motion to approve the Landscaping portion and defer on the portion to the next meeting we have a motion as well as a second any final discussion call all right Mr Kevin Myers yes Mr Thad Mosley yes Mr Gary payow yes Mr Ron Whittington yes Miss Megan yes thank you everybody thank you all um on to the next application an application from bricks uh in reference to theide application yes and I'll be very uh transparent with this group uh the owners are probably laughing if they're watching right now bricks and Brits are the same group and I got two applications on the same day at the same time right before Christmas right after Thanksgiving and for about two weeks I was so confused trying to figure out which went to wear and I even went one day to look at bricks on the outside and I'm going this doesn't make any sense they don't have and then that's it was a lot so very happy I was able to get this sorted out for this meeting um so the bricks is seeking funding um again this will be where you may want to pull out the camera portion they're seeking additional lighting but with those lighting they wanted to add cameras on those same light PS so we may want to follow what we did with the earlier application um and then their patio cover that is their big ticket item it is a massive 33t by like 16 ft High 44 ft wide bronze coated whatever it is this massive patio structure that again is not um at the point of being where there's injuries but it could get to that point um so I would if the agency were to seek to improve this um since we with the rits we pulled out the cameras I would probably recommend we look at going that same out and I believe their camera system on this one that they were seeking was about $113,000 so again truly not that far off of the future potential cap for the safety grant program so it's not going to be too terribly detrimental I you coms I was going to make a j but I'm not going to do that they great state dinner on Friday so we can make a caveat keep that for at least 5 years as long as this thing we know we go all the time for no the uh yeah I think we should I think uh we should do the same as we did before P out the security and let them do that separately okay anyone else determined to me do math Taylor I have um I'm going to express some concern about the U canopy that they're proposing to put in place as a significant structure and when I look at the grant guidelines and so forth that we have on our um website indicates and replacement of things it doesn't talk about new construction um and I really see this as new construction I don't know exactly where this is going it would have been helpful maybe to see a rendering or something as where how this is going to be added to the structure and does it really improve what's already out there um I just I have a lot of questions relationship to that and um I'm wondering whether $100,000 spent on a canopy is really um something that this grant is all about okay yeah I mean I think again this is where when we created this program we had to add that F little caveat so we didn't get ourselves in trouble that says essentially all decisions made the disc agency um you know I feel and Heather please correct me if I'm wrong um in the way that the building official would look at this because if where this is AIX to the building this would as far as he would look at this go as a permanent awning type structure so yeah so I'm just reading the application right now as I squirrel through and it does say repair replacement and or new and then lists all those things I know there is a covered area over their bar outside so to me this is replacing that with something just larger maybe twice the size so I would consider a replacement since there's one already there but that's not what they replacing it's a yeah replacement and expansion yes I understand what you're saying you the application talks about when you look at our guidelines it says repair or replacement it doesn't say new so there's a little bit of a conflict in the documents that we have but you know I I guess the reason I'm somewhat hesitant is that you we're going to be looking at another item in our agenda here coming up which has to do with security and safety and the challenge of funding that is going to be you are we going to be able we're going to approve something but we may not be able to fund it particular if we uh approve some of these larger cost items and I'm I'm a little bit concerned um I just again that's just my personal feeling that I I just don't see if they really need an additional outdoor covered space I think that's part of the Capital Improvements project that that the restaurant bar needs to not something that's part of the faade Improvement program I'm I'm along the same lines as Gary um I guess my question would be right if it's up it's at our discretion um in reviewing it I I see where it says awnings it's a little hard to make the transition from awnings to a $200,000 cover um with that being said if it's at our discretion I guess we have to decide what's facade right and have we approved something because when I review look at the picture that we have attached to the or what they propose attached to the application it looks a little more facade there um so I guess we have to decide if we want something like this to be considered facade and if we've approved something like this before under under this grant yeah we've approved grants of this amount we've awarded um more than one of the full 100,000 amount um most of those though previously were several elements to one larger project so it may have a landscape a covered area this but you know I don't um I could be very wrong like I said this all kind of runs together from time to time but I do not believe um has ever been one awarded for a single piece that was this costly and was it for something like this like a cover like a full outside covering youall or I was say if you guys still discuss give me a minute um I'll pull up and see because I we've got some that are close to this but there hasn't been I don't think anything this substantial so I guess do we want this to be considered facade do we want this to be considered Improvement I mean what we if this is the first you know we want to be consistent consistent but if we haven't had this before I don't know you know what do we yeah do we want to say something like this gets covered or something doesn't like this get covered under thead I would say cost wise the closest we've come to a singular element of one of these GRS with the Best Western and that was the complete overhaul of their balconies to upgrade to a more modern style and give an elevated appearance um and that project it did not replace the balconies with the previously existing material it did upgrade them to a new material it was a different material than was existing but you know you could argue that was um elevating the facade of the building because those balconies needed it um and for four points they did an awning replacement was $8,000 right now what we have you know what's out on our you know on the jack speach website you know what what the public is seeing is that it's for to undertake exterior Renovations designed to achieve not noticeable visual changes and create a positive impact in the designated portion so we think this does that that's a great question well it's raining right well right right well I mean that's but that I think that's important too right um is it visually better to see people sitting outside under awning versus it being wet and vacant um I'm just going to ask um so yeah I I generally agree with this thread um is it reasonable given that we're um trying to be mindful of Precedence resetting and things like that is it reasonable for us to go back and ask for perhaps like I like I'd love to see a site plan because seeing this just in a vacuum isn't like I have questions um and so I I don't know if that's a possibility to ask for detail makion I think in a lot of ways just based on the conversations that we're hearing um I think it would be more than an appropriate motion from the agency to just quite frankly defer this to the next meeting kind of as a whole to keep everything together and packaged um and and maybe not even necessarily defer because they do have that safety component so maybe the status is um you know project the Grant application as it exists and request that the applicant come in and provide a site plan for the facad grant portion for the next meeting and then separately apply for the safety grant program for the other component um so I don't even know that deferring is necessarily the appropriate Avenue as much as I would just add to that tlor that not just a site plan but a rendering of what that is going to take what's that going to look like in this location structure itself right I said one other question without looking through all this how much larger is this than the existing is it in here I can't find the detail you know it's not but this is well I can tell you it's not it's not higher based on where it has to be a fixed to the building it can't be any higher um I believe it's going to be de yes that's my understanding of where it ends now at the bar I believe where they have kind of that whole open area in past the bar that this would cover and kind of overhang all of that um so it's an upgrade to what's existing so maybe double the size probably thank you umor just made the point while we've had dollar expenditures in this neighborhood they've been for things that do sound rather more fa RS multiple applications across the face I think's got a really good point this is not very it's it's a significant structural Improvement go back for the bottle Club on Sunday morning W the door everybody went rest there so plac come a long way baby but this is a structure for us to fund as a facade sure than with that um we will ENT let's do it all right um I'd like to make a motion um to defer um on this application and request that um they submit site plans so that we can see what the proposed facade Improvement will look like on and rending and and rendering please and would we encourage them to also apply tentatively if if the safety Grant is approved we would also ask that they put the camera systems under that yes okay I'll second we have a motion of a second any further conversation seeing none Mr Kevin Myers yes Mr Thad Mosley yes Mr G Kow yes Mr Ron Whittington yes Miss Megan Edwards yes okay thank you thank you everyone interesting conversation um moving on to new business we have before us um the safety grant program this uh program has been discussed on several different occasions by this board and input provided I think we're closing in on what looks like a new opport to uh provide businesses and others um the opportunity to come in for a grant related to safety and cameras I'm going to turn it over to you us just update us as where we are and sure what you need from us refence to this item um so first and foremost and be really honest with everyone that amount in the memo that says whatever is left over pending all these Grants awarded now is way off based on what we just did with all these grants um I may or may not be able to calculate that in the next few minutes if we discuss but off the top of my head I'm not even going to attempt to guess I just know that that amount is going to be at least $100,000 more than that um probably Let's see we rejected 100,000 so probably we're probably in the realm of like $135,000 I believe sounds about in that ballpark would what be left is what's left over now since we deferred those other Grand applications so just want to clarify that um also whatever funding we approve for the safety grant program it and the facade grant program are both going to share that incentive account so for thiso year we budgeted $300,000 for incentives all of those grants are all going to come from there even if one day we have a know mural Grant um any of our grant programs are going to come from that same line item at least as it's structured now um the second thing after your memo um is just a safe and secure program application this is very straightforward um very to the point and we did not have to Reit the wheel thanks to my counterparts in uh Orlando they have a program very similar to this and this is very similar to their application they just have to provide us you know their business information their type of business within the district um details and the type of security installations that they're requesting at this time um we are only planning to fund and this was after conversations um I think a few of you were here and on the board when all this started but these are conversations that the chief of police shared with us on feedback that kind of snowballed um it made a lot of sense to offer identification scanners metal detection as well as security cameras we do add the caveat in the application in the program description and then on the back end just like we have a legal agreement for the facade Grant once it's approved also will be in the legal agreement for this um that if they are seeking cameras there will be additional meetings required with the police department to ensure compliance and then there is also a caveat in there that if we are funding your security cameras and our Police Department requests to see them see the footage whatever it is they have to comply um and we just you know we do that just to make sure that everybody is able to get what they need our businesses are safer and their safety infrastructure is upgraded but our police department they also in the event of an emergency they have the ability to access what they need um so again we ask them that they spell out what type of security feature they're seeking for um originally we had talked about a lesser amount but at the last meeting I think it was a great suggestion question Gary I think you actually made it um to up the total amount of this grant to $10,000 um and then we would you know up to 80% of their full project or 10,000 so whichever was uh less and then you've also got just kind of the more um detailed structure a little bit of the program itself um again it talks about eligibility they've got to own release their property in the CRA boundaries they have to comply with their requirements in the city inclusive of any permit any code requ anything to do with um building department all security cameras have to be accessible to Jackson Beach Police Department when deemed necessary um and again says it again here by applying and receiving this funding you agreed to allow jacksonv Beach Police Department full access it lists out the eligible products and then on this one there is a little bit more um of an in-depth application process just because we don't really want to take any chances with safety so we are going to require a pre-application meeting where prospective applicants come in and meet with staff to just ensure that their project aligns with the goals of the city more importantly with the goals of the police department um once then they're deemed that okay they're in compliance with what they would like to see then we would be able to turn around bring that application to you guys um and much like our facade grant program they will not receive any funding at all until everything has been completed it has been inspected uh we see that it worked the police department is able to go in there and see that okay yep they did exactly what they were supposed to do do and if there are building permits required depending on what they are installing our building official will also have to sign off just like our fa Grant Taylor just from my information I can't remember after reading through it does it touch on maintenance also who responsible for maintenance of the system ultimately it does and the applicant is going to be responsible thank you m we we had discussed I think that up uh when I read it it talks about wether proofing if the cameras are outside does anything preclude them from having in inside cameras um at this time no um in theory if somebody wanted to upgrade their security cameras indoors um the only thing I would say that we do talk about has to have clear view of public spaces so unless somehow an indoor camera is somehow weirdly looking out over a street it's not going to be an eligible expense because of that um uh number three under those eligible products it says that install it has to be oriented provide clear views of public spes thank you um and I'll make sure too that we can you know that's one area that the language is there but maybe it's not clear enough so we can also add an additional bullet point under that that says any cameras installed must have a clear view a public spaces uh along those same lines of Maintenance um is there a requirement for them to have them working for a certain period of time is my concern great because I can Envision we just awarded a100 th000 or $110,000 what we just did you know they need the police go in they got review oh man they weren't working and it's like okay well taxpayers just pay for the security system now not working so is there any requirement to say well if we're going to award this to you you know you have to make sure that they are activated and working for period of one year I think that's fantastic um I think under the this last section in the uh guidelines where it says disclosures that's where we have you know they've got to work with law enforcement we can reject any application we can I think a bullet point under that could very easily be that the applicant receives these funds for any of the items quite frankly metal detection any of it um they must keep you know you're saying three years dad's given me a three so you know three years I think same's reasonable I don't know if the police department has any input or preference or lifespan on cameras and things like that I mean do three years sound reasonable not to put you on the spot sorry that's a great good afternoon Thomas KY detective Vision Commander for JA Beach Department um that not to KCK the can down the road but it is very subjective as far as the electronic devices that they would be putting in and U the way we kind of read it and what we looked at and I would have to go back um yeah I think under the maintenance section is where it strikes me at the moment of where they would be committed to having these uh devices whe no matter which one it is that they would be obligated to have them functioning and uh working and if not once they're notified they need to get it back up to working order as soon as they could but that was again flashing the hand sorry uh going back trying to recall all that uh stuff but I the way I read it they would be obligated to a certain extent under the maintenance section of that agree Commander yes sir would would it be and I don't want to put burden on anyway would um the cape officers take a look at that on a monthly basis and make sure the systems are up and running if they're not at least notify somebody uh within the city to we need to get on top of that and get that straightened out or how would you see that so with that and with this being a new program and youall are considering voting on right now that would be something that we would have to make considerations for of if we're spending taxpayer dollars to put that stuff out that we would in our checks and and different um interactions with the local businesses obviously we would have to work that into uh our daily routine somehow not necessarily daily with each business but as we're moving forward with this we would between seped with Ser t with the things that she's doing and our business involvement and things that we're trying to be a lot more involved in the community here in the CRA especially yes that would be something that we would have to implement for me to be able to tell you exactly what that is right now I can't because we don't have the program and I'm not sure yeah to what what extent we would need to really do those inspections to make sure that we were effective and ensuring that taxpayers are getting their best bang for the buck as far as you know metal detectors a lot more simplistic than a camera system you know although it seems like it should be the other way around camera systems are are problematic out here especially outdoor stuff so I just want to thinking about a little bit monitoring all comfortable that things are operating they need to absolutely that's that's a big concern for us with the city camera system and now that we're looking at expending CRA dollars for those public spaces like uh miss m was describing as far as the cameras go that's that's our concern is the public spaces and what they would be able to assist us with so yes we want to make sure that those are operational they are working and we would need to Once youall approve the program and we start to see how things are going and what devices are approved then we'll have to take that on a Case by case basis of what we need to do to help the businesses ensure those ring run thank you yes so commander I guess it's probably a question or comment for the group and then also maybe some input for you just thinking about the how here a little bit going back to your earlier points about ongoing checks and things like that would it make sense to also as part of this application process require I'm going to say some version of updated point of contact for each business that applies for these cameras updating through the years right whatever is if we agree on a threeyear period update annually such that um if you or your team runs into any challenges with checking you know the cameras themselves or the functionality of those cameras that there is someone at the top of top of the house that you have contacted information for what are your thoughts on that definitely would be helpful um and and we do try to keep an updated list uh through various means um we also um officers that are working the cap unit they go bu visit with businesses to try to make sure that the local businesses feel that partnership instead of it's not an inspection it's it's a partnership it's hey what's going on um there anything we need to be aware of that kind of stuff and where I would lot rather think of it that way and I would like to maybe it's Pride being what it is but I would like to think we haven't gotten so far out of touch with the businesses and the downtown area that we wouldn't know who to get in contact with if uh if we had that but yes obviously that that would would make things easier that would be the easy button right but I think our the the effort that the men and women in that unit do for me every day with going out making contact with the businesses I don't foresee a problem that very very helpful input and thank you to you and your team for that con engagement just a thought just to add on to that um is that overly burdensome to have to go because I'm thinking yes we want to have some checkin with it and you do you don't want it to be here oh hey we're here for an inspection and we're going to site you if you don't do it but is there something that we maybe want to consider putting in there that you know we come two three times whatever the case may be but at that point you're clearly not going to comply for whatever reason willingly or not is there a situation where we can say well then those funds that you were awarded from the city need to be re to be revoked you know if we get to a certain point is that is that practical or kind of a good said Segway there I had taking all these feedback had made a little section down here on that last section of this application package um I I feel if the agency was um at a comfort level to vote on this maybe the vote could be to adopt this with this added Clause um saying any applicant that receives these funds must maintain any systems in good working order for a minimum of 3 years if there is damage to any system funded by the Redevelopment agency the applicant must notify City staff um and the applicant will have 30 days to show proof of repair and by proof of repair you know sometimes it's not realistic but at least they have to show they have contact Ed whoever the metal detection was through whoever the cam was through and um that takes a little bit of the burden off of PD as if they don't you know have enough to do downtown for us but you know they can reach out to someone in our team and say hey our cameras went down we're just letting you know um and they know by signing these agreements that if it's down you've got 30 days to show us proof that you're getting repaired and if they do not then all funds are due back to the agency within 30 days was just thinking about the three time frame I think the warranty on Camas to be years totally depends on what system to me years seems a littleit on the but if after 3 years the system goes down what then you know don't have that capability anymore um I'm just thinking that four or five years makes maybe a little more s a very personal feeling but that's in my experience with security cameras I you know it's p in the butt because they always seem to be going down I don't know why but um it's it's a challenge and a half to keep them open running it is this is a EnV here as far as the Salt Air and whatnot but I will say keep in mind again this is completely else discretion um as far as businesses go and what we've observed with our technology um three years nowadays and Technology wise that that's that's can get long in the tooth depending on what you're uh looking at so but 3 to 5 years that that Clause would be immensely helpful for us to have something to say hey this hasn't been working the last two three times that we've needed it and we asked you and you took taxpayer dollars please get it up and run that would definitely give us something to work from so Mr chairman I think five years though I think the difference between the three to five years I mean I don't see any problem putting it in for five years because at the end of the day they're going to have to maintain the systems regardless if they want to keep that level of safety for the business and we hope that they will um I don't think the difference between three and five is much I think five is appropriate was fine and just touched on the point the point is that the businesses want these CS for their own purposes as well as not just to serve us um so hopefully hopefully they would have some in I think no problem we need to be optimistic and hope that they take POS atude keep run I I would say we've had a very positive response from several of the business owners in the downtown area that have helped us over the last couple years as far as their camera systems and criminal cases that we were investigating and that relationship has existed where it's been beneficial to them but it's been beneficial to us as well basic gr proposal and then on top of it we need to have a conversation about funding the uh the grant yes and no um because the maximum amounts are already spelled out in the program so the most that an applicant will receive is 80% of their total project cost up to $10,000 that'll be the max so even if they're for whatever reason look their safety program is $200,000 but you know the all they're going to get is the 10,000 um if it's 5,000 they'll get 80% of that um because it's coming out of the incentive line item there's kind of two ways this could go um we can understand that the incentive budget is $300,000 that was a part of our budget cycle that's a given um if the agency wants to keep it at that and then you know maybe it's something that aies roll in kind of like we did in this one we just update hey FYI pending approval this is how much is left in each of these line items and we keep you updated that way or you know the agency can say okay look all we want to spend is 50,000 out of that 300 for this program that's up to you guys excuse me I think just from my perspective I'd like to see it broken out into the two categories so that we can really track the dollars and know where you know the monies are going um to me I was thinking that uh you know trying to fund it with at least $50,000 which would mean five different businesses would be allowed to uh come in and apply for security would be the the first step if if this becomes such a big hit then U you know somewhere in our budgeting cycle you know hopefully we can fund even more or take it out of another line item depending on we're at that point in time but at least to my thought is at least funding it with $50,000 would be initial first step on that anybody has any comments I love to hear 50 or 100 but I think these gentlemen can tell us how much interest they think they're going to have 10 how many businesses do you think are going to come after this for the first six months five or 10 I am not sure and of course right at Le two for sure we have two right we already have two that are looking at taking advantage of it I would assume through the business uh owners meetings that the mayor has I would assume probably 10 if you know I had to throw a number at it but hey that's a good guess that's all we need so just some clarifying questions the budget funding it's currently proposed to be funded out of incentives line sorry what is the act $300,000 right Gary your proposal is to set aside a set amount of funds specifically for this program hearing that right that was my is that is that something that we visit for the for next year as we this program seems to be standing at the beginning in the midst of an already set budget um could we also I guess defer that specific line until next budget season see how the interest grows over time and then adjust yes we can and you know we can even adjust during the cycle if we think it's appropriate that's something know stff back to us again at that time but uh we have the opportunity and you know before you know we're going to be in the budgeting cycle starting coming up here in March April we start into the cycle and uh so we'll all be able to start taking a look at those numbers deciding how best to adjust it for f year 26 so I hope that ANS yeah I think it does I think my my stance on the do we separ I'm I'm in agreement that we should have a separate line I am for it I just think that um since we have a set aside budget for both of these programs both the facade and assumed approved safety program as long as we're cognizant of the fact that it's coming from the same bucket of money and staff can report out on how far we've gone on each I think we should be able to manage it but just thank if the bests is 10 maybe we should say 100 and then when these meetings are held here's the pot if you want some get that I think the only issue we're going to run into this F year to K's point is we're already into the fiscal year we've already encumbered funds in other grants so we've already started eating into that 300,000 um I'll I'll tell you straight if we do 100,000 today for safety Grant the Deferred facade grant that we defer today you you can't consider it and anything else that would potentially come in you couldn't consider um I did initially think okay saying 30 or 50 or whatever would make sense um but the more you know you guys have kind of talk through it I think from the staff side and I'm happy too to follow the finance if if you guys do vote on this and we approve it I'm happy to Circle back with them tomorrow to make sure that they also concur um but being as these programs are both intended to be funded from that same incentive line item um I do think it makes sense to leave it kind of as is understanding now instead of one program pulling from this pot of money we now have two and then as these grants come forward staff just keeps the agency members up to date on okay this is where we're at with incentives this is where we're at with safety and then here's your bottom line you've got 50,000 to play with still um until we I think have a better understanding how many businesses are going to be seeking this and then that also will help us determine how we need to break these funds out separately for fiscal year 26 um to your point if we get 15 every business downtown instantaneously saying we want to do this we want to do this we want to do this we're going to need to Pivot real quick um for next school year so I do think it provides us a really good opportunity to keep things as they are see where this is going and then helps us make a really good decision for next school year I appreciate your comments I'm on the same page with you I think if for some reason all of this becomes um you know large program then I think we can still revisit it this this year it's going to take some time through where those funds come from let's see what what what we start with and then and then work from there I'm just going to compare with that approach um that would problem to have in my op so with that um I guess we need two motions Taylor um no if if everyone is comfortable with this just remaining that this is an incentive program and we're improving an additional incentive program under that $300,000 for fy2 um all we would need is a motion to approve the safety grant program with old the additional uh disclosure regarding to maintenance um and requiring them to maintain it and then once I get this drafted up not in my you know Green handwriting over here I will send out to uh this week an updated version of this with additional disclosure just so everybody can see it toll am I think that was the motion R was to make would you like to for okay is there a second to that motion second we have a motion a second discuss none Mr Kevin Myers yes Mr th Mosley yes Mr Gary P yes Mr Ron wton yes Miss Megan Edwards yes fantastic um that finishes our new business item two items left on the agenda you want to do staff reports first or do that at the end um if that's all right with you Mr chairman um could we kind of just jump into the staff report section briefly okay perfect um so this one's going to look a little bit unique compared to previous staff reports those of you that are new to the uh agency then you're not going to know any difference um what I'm going to have for you guys is a list of downtown Projects South in projects and then I did print copies there not bound because those were not ready but I did print you guys the downtown plan that you approved this is just the pretty version none of the content um none of the content has changed like I told you guys um so what we are taking a look at and I will start with downtown um and to our guests thank you for sticking around with us um we have got the far left column that First Column you're going to look at is these are business plan C items these are not new items not be any shock to anyone these are what we approved in fiscal year 2025 as a part of our Capital improvement process business plan process and budget the second column is something that we see internally a lot because of the business plan side of things um but the state statute requires our Redevelopment plan to conform to your city's strategic plan so that second column is exactly where in the city strategic plan these projects are derived from the third column is exactly where that lives in the downtown plan um the fourth column is an important one this is exactly what was budgeted and approved by the agency and city council and then sent to our taxing Authority which is duall county that is what was approved for this fiscal year so that's what we're working with and then a little bit of the status um a couple of things I want to touch on I will start with the Peer parking lot so this has been a long long journey uh we did actually reach out to public boards during this meeting um the two dumpsters that are in the fent stop area there is no overflow um at all we have images yeah not not right this present moment um they just sent us some pictures so whatever was there previously is no longer uh the reason those are there is because the first part of this is they are currently removing that dumpster enclosure that was part one to starting this whole process uh we issued the PO for that a couple of weeks back they're demoing that they putting the new concrete pad on Northern end of the Peer parking lot and reconstructing that enclosure and then they will be moving dumpsters inside of that new enclosure um that new enclosure will actually be finished with a it's cinder block and it's going to have a very soft solid light color finishing because that is one of the public art committee's priorities for this fiscal year is to then have a local artist do a mural around that dumpster enclosure so it is aesthetically pleasing um the other po that was just issued Monday to Mayor construction is for all the hardscaping on phase one of the Peer parking lot so they will be doing that entryway which will include the new driveway the asphalt the concrete pavers of the decorative components and then they will lay out all the Curbing and banding necessary for the landscape and then we will be handling Landscaping internally um with our parks and contract that we have currently for landscaping um but that PO is officially it is issued is through all of our department that it needed to go through as of this Monday and we are meeting next week on site one of our permit conditions um for those of you who don't know it was quite a process here I know you remember of getting the D permit for this project it took us over a year to even get D to sign off on the lights due to the proximity to the ocean um one of the conditions of that permit is prior to official construction commencement they have to come back out and do a site visit uh with the contractor and staff so we'll be conducting that next week and as soon as D has come and seen the site we get their thumbs up we are good to start construction so we're very excited about that um a couple of other things on here um the lean Plaza again I know the members who have been here a while know this uh half and Associates is our consultant with that they are working on our bid package that bid package is for phase one um I believe our two new members have provided a map of what that phase one was in their orientation packet um so as soon as we receive those we work in our procur department to get that onto the street and get some bids on The Phase One Construction uh we have had various event promoters gratefully so reaching out kind of hey where are things standing how do we need to Pivot our events and we have let them all know that at this time um we're just not comfortable estimating how long construction will be when it will be until we receive a bid package so we can have a better understanding once we have that we will communicate that to all of our event producers who are scheduling events and we will work with them um the signage uh we had oh yeah because I'm getting some questions construction think be more like this time frame next year that we would start construction yeah I mean honestly I wish I had a a better answer and I'll give you the same one I gave an event producer this week um at this time I'm just not comfortable putting a time constraint on it because we've done that so many times in the past and unfortunately things out of our control have occurred I will give you a timeline once we receive the bid package and once our procurement Department receives that it'll realistically be 30 to 60 days before they can get that package out on the street that bid will likely remain open for 60 days at the end of that 60 days there will be a review of those we will rank those once those candidates have been ranked they then come to the CRA for approval and then they go to city council for approval realistically once we've beg done negotiations with a contractor and when we receive those bids um in all their bids they are required to give us a timeline so once we have those I'll be a lot more comfortable answering that answer um but it could be something where we get the documents from half tomorrow and that changes everything and then you know I'm able to say oh we can start the fall or it could be two months the reason I mentioned it is just for us to keep in that as we get to the latter stages of the of the year and we've got to really take a look at how we're going TOA some of the events out there particular chairs yeah that's always been on the radar what what are we going to do how are we going to make that work are we going to start construction before that they do their thing or we do and again I understand you don't have all the answ right now but um I just want us to be sensitive to that we thought that all the way through we absolutely are and you know again at the end of the day and the other thing along those lines you're showing approved budget amounts in here but some of these require an additional approval because as an example was ultimately identified in Capital Improvements plan at 4 million it's broken out for two fiscal years so yeah so you'll see what's approved for some of these in this fiscal year like for example half that budget and then next fiscal year if when 26 rolls around we do the spreadsheet um you will see this or if we don't spend that 2 million this year and then staff will do our process of Finance where we have to carry forward these funds so if you look at the CIP right now you'll see for 25 and 26 2 million a few months from now when we're in like September October that may turn into 3 and A5 million for 26 and we ended up at 500 this year but um so yes that that's just the full budget for this and same thing parking only am yes sir exactly thank you um you know again the only other one I want to touch on the signage um again Gary I keep calling you out but you're now our most 10 year member on the board so you know you have been around and we originally had this really massive wayfinding science project it became very obvious that okay that was a little bit maybe Overkill um and so what has kind of transpired over the last couple of years was scaling that down to about $100,000 every fiscal year I think in our CIP right now it's for the next five fiscal years um to take a look at the downtown signage and upgrade make everything consistent and one thing we learned within inventory is that we have a lot of sign clutter we have a lot of signs that are repetitive and not necessary um and so kind of taking this approach to okay we're going to eliminate Sun clutter we're going to figure out what's needed and then as far as the actual wayfinding signage which was kind of the core of what started this process um we will then kind of follow suit with what the city does um everything kind of fell into line so right now we're waiting to see what direction city council takes I believe at their next briefing um the administration and Communications departments are bringing some recommendations for Citywide signage program and so while we don't want to be absolutely identical we also want to miror each other we don't want to be so different that it doesn't look like the same city so we're going to wait and see what comes out of that briefing and then update you guys from there um South district is pretty simple right now we are doing maintenance um full disclosure that maintenance line amount that is two separate line items in the budget I combined them for the purposes of this chart um but there are two separate line items relating to the budget one is just related to uh maintenance of trees which is actually really really intense maintaining trees um and then the passive par construction we have all 900 of that in this fiscal year I still very cautiously optimistic we will get through that project before October um we heard from chw they have been coordinating with the storm Water Management District and Beaches Energy to try to figure out for the Ballers is the transformer in that area is it able to withstand the additional Ballard even Ballers still going a full x amount of it's been a whole coordination um they're waiting on I think one more answer related to the Transformer situation and then we're working with them on what permits they're going to need because this is again kind of a new project um no one's ever really done a pass apart so in the way of Permitting it's very unique even for the permitting Department because we kind of have to get a little creative um but that is still chugging along nicely I'm happy to answer any questions you may have but like I said we really kind of wanted to provide this just at a good point with new board members everybody's kind of in new positions um and just kind of remind everyone of where we were at with this year's budget kind of what we're doing how much we had allocated um and just kind of a good recap of where we're at so far these are all the projects that are now basically up they now all the projects under way there are other projects underway that have been funded as an example all work that's going on yes great point I that is my fault for not mentioning this I did not include any of the Public Works infrastructure projects on this chart I am going to do a complete separate chart just for those alone because those took my one pager and made it a lot more lengthy kidding I'm speaking of them um but I will have a complete separate chart for both districts at our next meeting on the Public Works infrastructure projects and you know just as a little bit of History uh to our new board members the we're doing a large infrastructure project roughly from 4th Avenue South to I think it's 8 Avenue South from the beach to Third Street all the streets Alleyways Avenues are all being torn up new sewers water storm sewer new Paving new sidewalks um just going in a there was a at the start of 900u I think we're rough halfway through what I've seen and there is an incentive for early completion also to that exent but that was a project that um by the time we got everything pulled together ands in unfortunately ended up being signicantly more way cost what we had initi anticipated so now that's put a little bit of a challeng as we go forward with our bud how we fund all the other things that we want to try to accomplish CIP program that's out there recuits program schedule and there are number projects on there that we like to move forward also but it's be liting on the revenues Reed as well as expenditures and so forth but we'll get all that stuff coming and they were given um the CIP and their massive binders that I provided them with um and yes and that project uh is one of several that are listed under our CIP projects um again I know a lot of this can sometimes seem like drinking from a fire Hy but iten all to be seen as we forward anything else on stort um no nothing super pressing at this time um I will try to kind we're we're TR of take a different approach and and Gary can tell you the staff reports have evolved substantially over the last four years something we're going to kind of look at now with providing something like this one meeting and then the very next meeting doing um the other element of our staff reports where it's just kind of development up and where projects are and when I do those development updates they are predominantly in the district but often times things that are also outside of the district that are big news we'll update you on those as well just because we all know you're going to get asked questions so we'd rather prepare you with the information um but so we don't bog you down with all of it once I'll probably kind of do it on an alternating basis and go CIP charts one meeting development and then obviously if there are major major major updates absolutely um but and then the gentlemen for those members I didn't get to this quick enough the gentleman that just had to leave that was sitting right here at the front table that is Mr Jim Gore with the Southern Group i s his praises to both of you and your orientation um he did not have Molly with him but she's also normally with him they are with the Southern Group and they are I tremendous help to us he unfortunately had to run to get back to Downtown Jacksonville for another meeting with coj tonight um but I promise at the next meeting I will introduce you formally we had a quick intro oh good okay sorry that's thank you okay good thank you but yeah so um but Jim apologized for having to run out he just had to get to another meeting so I did want to let everyone know that but that's all I have Mr chairman that was fun oh and we do still have one more item for discussion not quite done yet we have one more item on our agenda unfortunately we can do this but I think might be an interesting conversation um under items for discussion low speed vehicle parking yes sir this is an item that um I kind I think was brought forth from city council as a consideration for the empty lot that sits on Second Street and 4th Avenue North yes sir and that is a lot that's owned by the C and it's just sitting there as an empty uh grass area the thought was let's make it prod and do something with it that would benefit the citizens of the community and uh though ultimately we may do something else with that site uh temporarily what can we do with it I think the idea was brought forth by the mayor if I'm not mistaken to possibly do a low speed vehicle parking L there and again this would be I would say would be a temporary thing again we decide do couple years the road so it's not IMI but somewhere down the road something might happen with that site so there is before us a proposal from a from which is Consulting fir used in the past to provide some conceptual design for that specific lot and make that for low spe Vehicles I'm turn the rest you a little excellent you Mr chairman checked every point I was going to make um that but just to concur this did come from the council briefing um G was in attendance as well um and the low speed vehicle concept came from sort of this wanting to offer idity for local uh traffic if you will so locals are to just come down and grab a bike to eat with their family they want to drive their golf cart you know rather than having to fight and find a parking space on a busy weekend this is designated spaces that are very clearly labeled for low speed Vehicles only those would also include scooters in theory um we would also add some bik RS in there as well probably some of our more fun decorative ones that we've done before um so we can accommodate more bicycles as well um and then one thing that did come up that I also think is a great concept is having some additional Ada spaces in this lot there there are not a lot of ADA spaces downtown so proposed in this lot the only uh spaces that would be for regular Vehicles would be um Ada one thought that I had as I was looking at this is that I you know to a certain exent I don't want to see more asphalt downtown we've already got plenty of asphalt parking um lots and so for it' be was left in some way a green area and you know I've done projects in the past where you've used papers that allow you to grow grass through them and so forth you know if that could be done um as the Consultants look at conceptual ideas maybe look at that as a as an option so that um then those papers can be pulled up at the end and maybe reuse somewhere else but um it's not your comment about the Ada spaces would require asphalt because you've got to get those folks safely you know to the sidewalks and and things like that so I would just encourage us to be really creative here and see what we can do that makes that still a very nice kind of greenace but allows for that L spe okay I'm sorry agree completely that also backs into the point that just made that this could not be built for eternity so a little lighter brighter little less expens perhaps something we talked about thee electricity I mean any electric vehicle generally charged in my experience all charg with and any that might to take a charge is caral so we say we're not going to have any charging stations that was very um that came up at that briefing they went back into for that very reason on are we going to have charging stations and the intent was they charge the golf cart at home have enough juice to get downtown make sure you got enough to go home that's where I'm getting at I've got one that's 20 some years old fashion got 25 range but I thought I saw the proposal was ELC charging specified in the proposal for them to consider no it's uh it's got it is assumed there will be no charging options available at this lot really read excy listen I do all the time you you end up with cellone charging stations too sure absolutely um but if we will it's on this first page but I will also when we if approved when we do Circle back with the Consultants we will reiterate that because that was also the wishes of council work for this to just be a service lot no charging um at all amen thank you you're welcome um yeah so I love this idea uh and you know although I aspire to be a golf cart owner as a cyclist I I really appreciate uh Spirit of this um but I I do agree um that you know having uh taking a more creative approach to it especially using the constraint of a you know it's not going to be around forever like taking more creative approach to make not just another parking lot is something I can definitely get behind um one concern I had is just like if uh we're anticipating a lot of enforcement um needed like to make sure that there are low speed Vehicles being parched there and that it's not being abused in any I mean I think that would have to come into it' be a kind of a multi-layer component to this where U that phase 200 and that conceptual design that signage layout we would have to have very clearly defined signage that says anybody that violates these rules will be towed and then at that point we would have to coordinate with our team over at the police department with our Cape officers like Hey listen you're patrolling you see a regular vehicle not in an adaa space but in one of these LSD then we automatically have a tow number and we call and as unfortunate as that is they they have to be towed but that would be something with this signage layout that we also work out that we make sure the signs are very visible to everyone so the rules are very clearly defined and you break them it is what it is actually thing is right across the street right across Second Street is the C parking lot yes and that's Park all vehicles so you know that's probably the one that's most minimally used in the city my observations and you obvious maybe one of theit with is a great idea um maybe a pebble parking lot maybe we could do something like that easily removable whatever the case may be but I think something like this I love it I think it Embraces the beach light that's what we're supposed to be going for between the urban trail supposed to be walkable supposed to be kind of cater to the locals which are bikes and all cars so why not cater to them make it easier to enjoy the downtown district I know city council was um you know very adant but they'd like to move this along because let's get something in place so that U people can get the benefit of it the challenge will be trying to move it along quickly getting have get the drawings done let's get the concepts out there I mean we really need to hold them to a schedule and and have them produce it and then the next challenge for you know whatever the cost is for this where we fund where does the funding come from we' already talked about a little bit not our challenges but I think this item does become one of the priorities um for us I think through rest of this year you like to make a motion make a motion with approval to approve the uh consultant uh expenditure low speed vehicle parking lot is hopefully green got it noted we have a second second we have a second roll call pleas yes Mr Kev Myers yes Mr that Mosley yes thank you Mr Gary payt yes Mr Ron Whittington yes M Megan Edward yes fantastic and we will get back with the consultant we will work on a timeline and we will update on this next time we talk with them fantastic um just as we would like here but I want to make sure that everyone is aware that our next meeting is a city counil joint work and that meeting isul for January 27 and it is at 5:30 to 7 yes sir and it will be down renovations system EXC can get an idea a little B of the agenda based what Taylor provided us a little while ago but you have any questions about any of those items I'm sure she you in absolutely or and I you know look forward to a really good conversation with City Council on priori next year what their expectations are the any last minute thoughts comments from the board thanks for having me and Taylor thank you for always being so prepared but thank you for this for this I think is really digestible great I will keep it up I on the board this was my first meeting as chair and you know hopefully great thank you all [Applause]