Kevin, can you hear me? >> Uh, yes. So, I have to talk into a microphone for you to hear me, but that's fine. The meeting hasn't started yet, so >> but you should be okay. Okay. Thank you.
Yes, sir. >> Real quick before we start, we have a board member on um Teams and in order for him to hear, you have to have your microphone on. So, thank you. is the community redevelopment agency
workshop meeting even though our agenda says regular meeting agenda that I have is a workshop and this is March 12th 2026 and So with that
call, please >> Gary Patel, >> Ron Whittington, >> Megan Edwards, Dad Mosley, Kevin Meyers is virtual, Sydney Talcott,
>> Marcus Campy, Thank What? >> Hello? >> We'll get there. >> Hello. >> Hello. Oh, are you at Jess? Okay. All right. We got a feedback.
Um Kale Moore, the city engineer. Got with me David Suarez. He's the project engineer that um kind of came in and filled in my role uh when I moved to city engineer a few couple years ago. A few years ago. Uh, so I'm going to run through these updates, um, and then
I'll, uh, try to answer any questions on what we have going on. Uh, this it's pretty self-explanatory in here, but I'm I might have a little more little more detail if we need to get into the a little bit more of the weeds on anything. So, uh, first project on here is a phase 3B. So, that's a project that
we were hoping to do this year. Um, it's not a very involved project. It's on a few several blocks of Second Street North over here. It's kind of a gap in in some of the other projects that that got done north of Beach. We've been really focusing on, you know, the area
south of Beach for a while in the CRA. Uh when we started working with our consultant GI that we wanted to use for this to stay consistent with their designs in the downtown area, uh it turned out that we weren't really sure how much needed to be done there because like several of our other projects, we
had a lot of underground infrastructure that we needed to upgrade and replace. this really isn't the case on this corridor. So, it really was mostly flat work. Uh so, we had to revisit that and and we're refining the scope and we're not even sure if we're going to how much we're going to utilize GA, our
consultant, and how much we might just try to do it in house. Uh you will see this coming up in the future in the next meeting or two because we want to get input on what to do with the pavers at some of the intersections. Uh so, we'll we'll have a few options. Mr. Baron will
likely present those, but we'll have a few options and try to get your your direction on how to handle that as a you know, since we're going through it mainly just kind of resurfacing, doing some work on the sidewalks maybe. Um probably not any real infrastructure work under under the roadway on that.
So, you'll see that pop up again, but we do anticipate being able to get this uh at least underway and encumbered before the end of this fiscal year. Um construction wise, it will probably take place more in the the fall. We don't want to tear it up during the summer. But
project 3C, that's the big big project uh down here from blocks five down to I think 11 10 and a half where we are just about to wrap that up. It's it's substantially complete there. They've been getting some you know punch list items of just minor things. Um the
latest that we information we have on the financing on that or the the fiscal side is that we expect to get under a million but hopefully more than about threequarters of a million unused. So not get back but just that was encumbered that includes contingency we
had. Uh so they did earn my understanding is uh a little over half at least of the bonus that we offered to to for them to finish it up as early as possible. So we believe that in a big project like that that was a successful approach to take we think. So maybe we
can have some regrouping on that later and see if that's a you know a policy you want to stick with on certain sizes of jobs. >> It it correct it was you know I think the argument could be made that it was a in part it was a success I think because
of the scale of the job. I'm not sure how success successful it would be for a you know a few block water main job but on these larger projects that are really going to impact our residents uh maybe maybe it makes sense and and and it'll work a win-win. So it seemed to be in
this case >> I I I think we could I like I said I think it's I think it's a scalability issue and it just depends on the size of the project. Um, but any anything that we feel like is going to impact a substantial number of residents over a period of time on several blocks, it
seems to have been successful in this case and it might be a model we we would look you would look want to look at on some future projects. >> Yeah. Yeah. >> Yeah. >> Yeah. Yep. Yeah. Like I said, this has been
good all the way around. Yes. Yes. Yes. I think I'm on twice. >> Oh gosh. >> I think it was 26. It was 26. >> 267. >> Yeah. 26 27 range. And I think we ended up out of it for about 25 and a half or
something. It was in that. Yeah. >> Yeah. Yeah. It was it was large. Like it's certainly in the seven and a half years I've been here, it's the largest project that I' I've seen us undertake, especially in a number of residential block areas. You know, we've done large
projects in our plant facilities, and that's very different. This was large. Uh next project, uh project 3C. This one's got a lot of projects and phases and sub projects. I'll try to clarify it a little bit. Uh this was a portion of
this downtown project, but it was the downstream portion. So if you you know I see a few new faces here. Um the the big downtown project originated with a very large study uh for the entire downtown CRA. And the south portion of that study
uh included substantial storm drainage infrastructure improvements. And a big important part of that was to shift the reliance on our beach outfalls in that area. So we were no longer discharging as much drainage, rain, storm water to
the beach because FD's routing on that. Um, so it started the the northern part up to Fourth Avenue South goes to a different basin to the downtown big vault and basin and gets pumped over
from that part south all the way to well really to 16th. It goes through the central basin which is at uh 12th Avenue and uh and is channeled out to the outfall there. So this drainage increase the the loading on that central basin
and and you know how much we need to be able to store there and move on downstream of that. So it involved some upgrades that we knew we needed to make. We couldn't make all of it all at once. Uh but we the goal was to have it done kind of in connection you know in along
the lines timelines of when the downtown project would be done. So now that it's wrapped up in that portion we have a little bit that's nonCRA south of there. So now we're in the stage where we're channeling more during events. We're channeling more storm water through that central basin and we need to get these
these other updates done. And that involved replacing the pump station. Also replacing the pump station at the south basin which is in the south NCR. Uh and then doing some improvements of getting some of the silt out of the basin. And then in the central basin we've got three culverts. They're at
9inth uh 9inth Avenue South um Fairway and there's also a smaller one inside the golf course. And from the modeling our consultants did, those are substantial uh um substantial barriers to full flow that we need to accommodate
larger events. So we needed to enlarge those and and add additional flow openings through those culberts. So that's what part of this project does. The first portion there uh is demucking and and restoring some of the sides of that entire central basin. Uh and that's
going to be the contractor for that is the same contractor that is going to be doing the three culverts. And where we are with that is we've had a pre-construction meeting. We don't have a schedule yet. We're working on, you know, working with them to get a schedule for for that work. It's
complicated because we're going to have to shut down Fairway for a a few weeks or while, you know, when they're doing that work and then we're going to have to shut down Ninth while they're doing the work on that covert. So, we're trying to find work with them to find the best times and the best way to do
that with the minimal amount of time of shutting those roads down. Uh and then um also in the central basin and the south basin, we're replacing the pumps and the pump station and and that's another contractor, but they know each other. They've been at the same pre-construction meeting so that they
can make sure there's some coordination since in the central basin. They'll be working at the same location on 9inth there and bringing equipment in and out. So they're they're going to be working together. They've we've already had them in contact and at meetings. Um, and in addition to just changing the pumps out,
we're also in the central basin completely re rebuilding the the wet well that that the pumps pull the water in through because it's been a difficult uh configuration to keep clean and to safely clean the grade on them. So,
we're making it almost basically like the one in the south that's been more successful at allowing more water to flow through as you get a lot of branches and leaves. So, we're making some We're excited about that. Another minor but really important to to us and I think when you see it possibly to use,
we're actually raising that we a little bit. We're putting a metal plate along there because if you've seen if you've gone by there during king tides, you've seen that water coming over the wrong way. So when it fills that basin up, we don't have any any storage volume for
rains when we get big rain. So we had it was a permitting issue. We can't just go and put some blocks on there and call it a day. It's they're requirements by the water management district. So, we were able to permit 8 and a half inches or something to bring that up. We're excited because now when we pre- pump
that for an event, we don't have to worry about wasting all that time and energy running those pumps. But unless it's a re Well, I think maybe twice a year we might see a a tide that'll top that elevation. Maybe based on the analysis that that we've done. So, we're excited about that.
Yeah, you'll see one down there. One pump is down. The other one was having issues, but I don't know if it completely went down, but we have a we have a portable pump setting there. And just so you understand the way that that works is that uh
at a lower tide, the water has a channel has pipes it flows through normally at a slow rate. And that's per the permit, per the calculations to allow sediment to fall out and clean the clean the water before it goes out into nature.
Um, it's not intended to just move all the water through right away. Uh, so the pumps are there to kind of control that volume if you need. We're allowed to let it build up and then we're allowed to pump it down a little bit. We have an exception where in advance of events now
we can pump more volume and get ahead of larger events to store. But if if those pumps completely went out, then the water would still flow out at low tide. it would just build up and go over the weir. Um, at high tide, it doesn't matter if you're pumping or if you're
trying to flow over the weir, it's not happening. So, uh, the when it's going over the weir, it backs up in the system. And I think there might be a couple of intersections maybe along Fourth Avenue South where it'll come up in the road. But, you know, it's it's
not a scenario where if those pumps are not working, the city's going underwater. it's just not functioning the way we'd like. So, we might get really some conven inconvenience, you know, um flooding issues. So, Is is this the central or the south? I'm
sorry. I didn't bring our conversations for 27 through 31. Um the numbers you're looking at for the 26 budget have changed. probably
>> speaking to the numbers. Exactly. >> So, >> so I believe from the original plan for that, the 27 was focused on in addition to the cover. So, we've got the channel, the outflow channel, and that's got a lot of growth in it. We cleared some of the growth in some portions several
years ago, but when I say growth in branches, trees actually on the bank impeding flow. Um, so that first the 27 is to to open that up, cut all the trees, and possibly replace the banks with some other format. What we may end
up having it look like is if you're familiar with uh our neighbors to the north, Atlantic Beach, they just redid that little north portion of Hopkins Creek and Aquatic with the smaller stone. We may end up with something like that both in the south basin outfall
channel which is part of uh phase six down there and also at the central. So that's what the first one. The second one pushed farther out is to actually more than just restore the banks, which is what we're doing this year at Central
Basin, is to add additional storage and treatment capacity volume at the central basin. Um, with possibly some form of sheet pile walls, like actually make that a more involved structure. it's not it's not really popular with you know
some of the residents and we wanted to push it out because we we really want to make sure decide if the city really needs that that additional level. So, the money's there and we just want to kind of circle back after we get the the channel opened up, the new culverts in,
uh, and and see if that really is going to benefit us, um, or if the work we're doing now, uh, seems to handle, you know, the typical storm conditions that we generally look for, expecting >> Mr.
Everything that was just saying we're working on now and next year and then we've actually bumped out 29 right now including the concrete walls to eval channel >> that in the south. We're currently
working on that and you'll see that in the budget. We're pushing that splitting that into two phases um for the south channel. We're we're in progress with an engineering consultant now working on the first phase and then eventually the second phase. The first phase is to do
more than just cutting some trees, but to do really some clearing and grubbing all along the bank um from the weir out and that's a really tough area in the south because there's a lot of encroachment from the greens way in those condos. So, we're we're having it surveyed. We're trying that we've got an
easement. It's been vague along that route as to where our easement boundaries are. So, we're getting all of that really nailed down so that we can um put a bit out to get a contractor in just to do the clearing, grubbing, get the banks ready for some future
improvement. So, we're we're taking a chunk of that money for the south end for that phase of the project for this year and we'll have it accomplished or at least encumbered before the end of this year and working on it in the fall and and winter. And then next year we want to use the rest of that money we're
pushing out to do some significant bank improvement uh either you know concrete walls or or fab reform or really liking and they got a really good price. It was a very affordable um project to do the work they did in Atlantic Beach. If you have an opportunity to look at that, you
know, see if see if it's, you know, meets your muster or if you're like, "Oh my god, no, not in our our town." So So, um, just a quick wrap up on that 3C there. We are working on that now. You're going to see we're waiting on there were long lead line pumps ordered
for the pump stations. Those are big pumps. 15,000 gallons um a minute. So, they're big pumps. So, uh, two at each at each station. So, they're we're still waiting. The contractors ordered those waiting to come in. um sometime I would
think in the next month within the next month you're going to see some things happening at that at that pump station at Central Basin and somewhere along there either fairway or we still haven't gotten that final schedule worked out within that uh phase 3C project six this
was done in initially in design in coordination with the projects four and five it's the extension of all that work down to 13th that takes us all the way down to 16th it's not in a CRA because it was related to that. It always stayed in the CRA as a reference.
Now that we're completed with the CRA on South of Beach, we that's been pulled out now. It's the CRA just so it doesn't confuse things and it's 100% in the nonCRA budgets now and we're hoping to move that. We we're afraid we're going to have to kick it
out for cost and other issues, but we might actually be able to pull that in next year and we'll see. and we can have it, you know, complete all the way down to 16th and and move on from there. Uh, let's see. Phase 3C project seven, that's just trying to do some of the
similar improvement within the CRA on the north, I think, portions of First Street and some of the the avenues. Just some areas that got missed on some of the the original uh downtown improvements based on the the overall plan that was uh created
and the Dune walkovers. I'm very happy to report we're in our last round of walkover rebuilds. Uh and the materials that uh that council and the CRA uh board members there chose to use have a they claim a 25 year life. The decking
materials, you know, the framing because it's the the beach at the beach, the framing and and the piles really won't experience, you know, termites or or significant rot. So, it's always the decking that's exposed to the sun and the elements. So, uh hopefully we're
we're done primarily with the capital side of these for another, you know, 15 plus years, even on the ones that were done several years ago. Now, we still you'll still see us come in front of you with some maintenance concerns and or recommend other departments to handle
that. >> Yes. Yes. Uh we believe we got we put quite a few in this round. 20 uh and seven of those are CRA and and 13 are outside the CRA. Uh we believe we got really lucky uh with this round. We have a really good contractor that's just
just basically knocking them out and and keeping the workspaces safe and moving in a you know in a very structured uh struct structured manner down the coast. And the dune outfalls that's been a a tricky one for a while. We think we're finally getting our hands around it.
We've got an engineering firm that's just wrapped up. It was a pretty complex uh storm water modeling activity to bring together actually four but three main models and another small portion DOT models. So different models from uh different
original uh model creators to model the storm water drainage for the whole city and then to look at these outfalls to see the DP is pushing back on our ability to just replace the piping and kind just to get you up to speed on
that. had all of these outfalls originally permitted, constructed over time, maintenancing those, keeping them clear and pulling sand out has caused the pipe portions of the pipe to be broken closer and closer to the dunes and that's why you see those those holes
or the outfalls. We wanted to we tried to permit just extending those maintenance. They took it as an opportunity a lot of new staff new things happening in Tallahassee we all know. They took it as an opportunity to say, you know, actually we don't think you should be discharging storm water to
the ocean. So they they put a lot of uh a lot of requirements on if they we're going to be able to do that. They want us to really look at other options. That doesn't mean we have to get rid of them all, but we have to justify a little more um a little more painfully to us now of why we need the ones we need. So
that it's been a while, but we finally got the model. We believe they've got it completed uh validated. gets, you know, kind of like calibrated but validated and we're ready to to work with them to see what options we have and then carry it to D and see what they're okay with.
So you'll you'll be seeing that in the next few months of that'll come to you with some different options that we think make sense and maybe some that we really may not want to do. So we'll see. Um
let's see. It it helps the the project to the south. the project to the south, a little to the north, but it's it's been helping us a lot to redirect the flow. But when we redirect that flow, we don't abandon the outfalls. They're still there. And there's an elevation inside, you know, the last inlet close
to the beach where it flows to the west. But if it's too much flow and it just fills the system up, it'll flow over back to the east instead of, you know, flooding areas and it'll drain. And we really we don't want to lose that. Um, so that's that's why it's been kind of a
lot of complicated back and forth. It is. Yeah, it is. Uh, South CRA, uh, South Beach. These are some of these are a little tricky. The Ocean Terrace Pond, we um, candidly, we just keep looking at that and going
back to it's it's a strange pond. looks like it's not really doing anything, but it has a it has a very specific uh duty in the permit that we can't just just scrub away. And so, it's complicated on
how we could might be able to get rid of that pond and then accommodate what the permit initially was using it for in the the South Basin or any other infrastructure. So, we just keep getting on to other projects that we honestly
know we can move forward on, and that one just sits there until we can find a better time. But we we're committed on our future budget schedule. We're committed to to handle that in the next two years. So, whether that's doing something to it and restoring it or
finding an opportunity to fill it and make it, you know, a parking lot Yes. Yes. And and when Yes. And it was initially well, let's just go in and replace the walls, do it, fix it. And then, you know, we started scratching our heads and our consultants are modeling it. They're saying, well, how
does it even function? And so we don't want to spend a million plus dollars on it to find out that we could absorb that functionality, that permanent functionality into some other components of our system and you know free up that and not have to worry about that
headache of an asset moving forward. So we'll see South Basin storm water outfall channel. We talked about that. That's the one we're looking to clear this year and come back with some kind of a bank improvement uh in the following year.
We also had some uh sight uh silt removal in that pond and I I don't know if it stayed in the out years of the budget. We're really not sure that's going to buy us enough to be worth the whatever it was a few $2 million plus. Um it wasn't buy it wasn't getting us a
lot back in treatment volume. So we tabled that for a couple of years. Y >> right now we're looking atward. >> Yeah. So if you look at how the size of the south basin compares to the central basin, you can see where you're just not
getting as much bang for your buck if you try to you know put sheet pile in and you know it's it's very much smaller and so the the money you put into that to buy another 20% of treatment or storage volume just you know may not make sense. And that's that's why we're
you know and even our consultant recommended you know like said this we really want to want to look at this one to see if it if it's worth it before we really move forward on it. designs in 27. >> Is that all still under under five or do
we move to six here? or five still. >> We still have a construction for you. Okay. And that's where the downream alcohol imp removals and the rehab. >> Yeah, that's that's the one that I was
telling you that this year we're doing the the clearing of the channel banks, trees and and roots and grubbing. Uh and so I think in CRA we had seven and a half million and then some city dollars as the city component of that. That's
the one where we're taking out of that entire 10 plus or minus million dollars. We're taking about a fourth of that and pulling it keeping it in this year to do the clearing grubbing work. And then the remaining part about you know 75% of
that or so we're pushing to next year to do the major bank um restoration whether that's you know concrete walls fabric form. We don't think we're going to do sheet pile along there. I think it'll be a the construction and what doing the
doing the clearing and grubbing first uh will help the engineers and really being able to evaluate uh the best approach to stabilizing and and and you know reconstructing the banks and um and then also
really help us get get our heads hands heads around the the access issue for that because it's one thing to go in and cut trees but when we go in there with you know big fallers and moving rock around or or pouring concrete or something. We need to know how we're going to the contractor is going to get
the equipment in there. We'll have a lot better handle on that once it gets cleared in phase one. So, that was our approach for that. So, phase six is a little bit of a tricky one. Uh I think there was some very specific intent for that
originally. Um you know um Marty and and the original studies that might have been weighty originally. Um, since then, in the last, I would say decade even, but certainly in the last seven or eight years, there have been different improvements done along South Beach as
part of the drainage system and also the the Oyola ditch that runs along to the um, you know, to the east of Ocean K. There have been a few improvements, a few redirects. um every time we look at that now with
our you know our non I guess our our eyes that don't have the benefit of institutional knowledge um we're wondering what what the real objective of that project was. So we have the um I think it was the original engineer but
we have John Moyes and Moy uh under contract now. It's he just started this and he's doing an evaluation of the projects we've done since then and actually completed uh that might have impacted what those initial problems were they were trying to address with
this project and he's going to come up with a basis of design for us moving forward to see you know what improvements can can we really do there and what are the problems that we're seeing. Um, one issue with that pond that's in Ocean
K that's part of the system is it's it's being managed a little differently and people do this and that's here that we can try to make sure it's achieving both goals as an operating properly operate operational drainage infrastructure asset and you know an amenity. So we
might have to shift the levels a little bit. That's going to be part of this to see if we need to impact you know uh remodel some of that red some of that. Yeah, it actually came in below that. He's >> We won't get a design. We'll get a what
we'd call a maybe a 30% preliminary. It won't just be, you know, do the put some pipe here. It'll it'll take it a little farther and give us a little bit like a magnitude of scale cost for the construction of the improvements and then we'll move forward with a a more
detailed design if we find that we still have some issues we need to solve with a capital project. >> Yeah. Yes. Right. Yes. Yeah. And yes, we've been, you know, we as as the city and public works, we've kind of been moving
that one until we could, you know, get these other a handle on these other projects and get to the point where we can say, all right, what what were we really, you know, way back when, what were we really trying to solve there? And what what are the issues now? And, you know, how do those marry up with the
project that we think we want to move forward with? Well, it'll it will be it it will be kind of the same um system. So, that system along Oyola and that crosses there and where the pond at which the
pond at Ocean K uh the pond at Riptide uh comes into that that pipe system under South Beach. and um and you know it flows down in the piping under South Beach Parkway all the way down to the basin, the South Basin. You've also got
that the ditch channel along behind around Ocean Cave comes down uh drops under uh Jack's Drive and goes under uh Home Depot and the parking lot. There's a giant vault out there with all these
covers that, you know, we go and clean silt out. It goes under the other stores there, you know, the whole whatever on Staples and then it goes under JTB and and around and it ends up in the south uh south basic. So, we've done improvements down there that channel if
you remember that big, you know, underground channel on the north side of Long Longhorn and that that area. So, we've done these improvements and now we want to see kind of what what can we do from here to there um now that we've got these other improvements done. So it
would involve potentially that channel um you know that pond you know that pond that we go to in the we share things like Oh, >> yes. >> Yes.
>> Well, I'll talk to >> I'll talk to Mr. McDonald. >> Okay. I'll talk to Mr. McDonald and make sure he Yeah, he's on that. I I didn't get to see it, but before a little before I started here, they they cleaned that out. And the way they the way they
handled that at the time is they they I probably used a crane, but they set a small um like a very small bulldozer in there, >> ran it through the the culprit under JTB to to clean all that dirt and silt out. >> Okay. >> Thank you. >> Y
um >> Well, that's all I have. That was quasy scripted. So, >> can you maybe just address one one other issue that's not on on your list? Just out of curiosity, we you know, a while back we had the issue of the uh cave van
that occurred in the parking lot in Sunshine Park. Are we moving forward with getting that redone? >> Oh, yes. I'm sorry. I don't have the the exact schedule, but we have a we have I believe it's a purchase order now, but we we have a purchase order, I believe,
at least in the process with the um one of our contractors doing some work with the city, you know, right now. Uh and I I don't know the schedule, but I I can follow back up with you. I believe within a month there certainly, but I think it's going to be sooner than that.
I think they're the same contractor that's doing the water main work on uh First Street North. So, I'll have to follow back up with you and get with Dennis Dri and and see what the contractor has told him on getting to that. So,
>> thank you. Um sorry, I think I've dominated the conversation here and I apologize. I'm going to turn it over to my colleagues and uh Sydney, I see assume you have some questions. Yeah, not about a specific project. I was kind of zooming
out a little bit for my own education. Um, do you all typically work with the same like five to 10 consultants for certain types of projects and do you find that through that project are
typically shorter and that it's generally >> we do and we would we would like to that um we're coming up for another so what we have a a a list of continuing engineering consultants doing the design work not the construction work Uh we
have a list of continuing consultants that we pick from uh based on their familiarity with the certain types of projects uh and also their capabilities that they communicate to us through a proposal process. And we keep them on a continued contract for five years. And that five-year contract is coming up
this year. And we're in the next two months, we're going to advertise for a request for proposals. Uh, and we'll get, you know, 20 plus proposals. And our hope is to shortlist that to less than 10, but we'll we'll see. Last time council, we shortlisted it and council
thought it was a good idea to just take all of them. Uh, so we we tried a few new ones that we hadn't used and I don't, you know, anyway. So, uh, but then, you know, we have some that we really like to use and they from time to time they get really overloaded and busy
and then they don't meet the schedules we want. So, it's a balancing act. We hate to not use them because they're local, they know our city and yet, you know, we we need the work done. Uh, so, but yes, if if we can work with with the ones that are that we're we're familiar
working with and that are familiar with our infrastructure and city, I think it usually usually benefits us. >> Excellent. >> No doubt. Thank you. >> Contractors, that's a bid situation, right? Uh we do have some we like. We haven't we don't do a pre-qualification because it gets really complicated.
>> Uh so we really just keep our fingers crossed that low bid's going to be one of the ones that we've worked well with. >> So thank you. >> Right. Go ahead. >> Thank you. >> I just want to test it and see. >> Actually, it was kind of it was kind of
interesting because um I used to work at JA and I found it frightening. I still remember all this stuff. And I was like, "Yeah, yeah, I understand." Uh, but that was a really good overview. I guess you got job security because it's stuff's going to always rupture. You're always going to be replacing always going to be. So, don't be here in a while.
>> Um, anyway, I thought it was a good presentation. So, thank you very much. >> Thank Thank you very much. I tend to get a little in the weeds as engineers do. So, >> got a lot to handle. >> Go too deep. >> You got off ninth street up for me some or I thought it for a couple of years. It
was wild. Thank you. >> Thank you. >> I'm gonna just ask the if Kevin has any questions since he's virtual. Um before we move on to another topic, um is there a way of
>> I'll take a stab at virtual questions. >> If he doesn't, that's fine. I was just wanting to give him an opportunity. >> Sounds like you got my mic. I think we'll just go ahead and move on. If we need to, we can come back uh to uh to Kevin and see if he has any
questions. >> Yeah, >> he said no. All right. >> I'm sorry. Thanks, Taylor. >> Thank you. I appreciate the It was very helpful. >> Have a great evening.
>> Caught us off a little bit here. Um, I'm going to move on to the second item on the agenda for discussion, and that's the RFP P3 project overview. Uh, >> Taylor, I will turn it over to you. >> Yeah. Oh, they're hot. >> Yikes.
>> Um, okay. So, first off, thank you, Jody, for getting all of our mics working and playing the shuffling game. Uh, now everyone can hear us. Uh, so Monday night at the city council meeting before we got into the agenda, um, the
city manager had asked the city council if they had any additional feedback for us or any additional comments on the RFP um, package for the public private partnership. We had provided it to council on the same documents you all received. I guess it was about twoish
weeks before. Um and after working on this project for quite a while now, uh we received all head nods and thumbs up from every member of council. Um yeah, so council is ready to proceed with this
project. Uh as of right now, I've been working with procurement all week. Our plans are to issue this next week. um procurement issues packages like this on Wednesdays. Um so I know originally we were saying Monday the 16th, Wednesday is the standard date for procurement. So
if all things go according to plan, this would go live um Wednesday the 18th. Uh about 30 days after this goes live, and this will all be published when the documents published. Um so you know, this will be very easy information to find. Um about 30 days after it goes
live, there will be um a pre-proposal meeting. It'll be the exact same format like public works typically does with pre-bid meetings when they issue big projects. We did decide uh with procurement that it won't be a mandatory meeting for potential proposers. Um but most who are interested will very likely
attend and they will be encouraged to attend. What those meetings are is a opportunity for any interested proposers to come after they've had about a month with the bid package or the proposal package, excuse me, and just kind of ask questions and things that they may need
clarification on, but doing it in an open meeting. Um, with that being said, it does get a little tricky. Uh, the only people that will attend and speak about the project is the property and procurement division. Um, so I will not
be talking about the project. Heather will not, even Jim and Brena will not be allowed to talk about the project because they are consultants to the CRA on that. We are all bound. I know you're probably sick of seeing me say cone of silence. I know everyone internally is sick of hearing me say cone of silence.
Um, but it is to be taken very seriously with projects especially like this. Um, we recently updated our procurement manual. Our procurement manual covers all staff, all board members and all of city council and then essentially anyone that would be a third party to us or the
city which then covers our lovely friends here at the table with us. Uh once this is live, no one uh need is able to speak to have discussions whether it's informal, formal, in writing uh if someone sees you in the line at Cup of Job and wants to talk
about it that is a direct violation of the procurement policy. Um, again, I know we've sent out a few memos. I've referenced it a lot. Uh, update. There will be another memo coming out once this is getting ready to go live. We have an internal memo that's going to go out to all staff because, you know,
things you may not even think of. Someone very innocently is at the counter paying a a water bill or a power bill or what, you know, whatever they're paying and they say, "Hey, I want to know more about this." You know, we are making sure we educate everyone internally of what the policy is. Um, so
as of Wednesday, for about 90 days, the only people that questions need to be directed to is property and procurement division. In the memo that'll be coming to you maybe tomorrow, most likely Monday, it gives you the address, the contact number, and the contact email
for everyone, property procurement, and a very standard message. So, you know, we're we know that projects like this are going to get a lot of questions. um rightfully so, but let's let our friends at procurement handle this through the appropriate channels. Um I'm happy to
answer questions related to the documents you all received. Um but really, you know, it's we're just really ready to get things rolling. And I also would like I do want to also clarify, yes, it's exciting. It's great. We're at this point. This
truly has taken quite a while. Um, you know, Gary knows he's been here on the board now for several years, so he knows this is not just a few months. This is a few years in the making to get to this point. With that being said, um, you know, this is only phase one,
right? You know, I I have this weird thing. I like to kind of compare everything to building a house. I don't know why I'm not building a home and I've never built a home, but it seems like an easy comparison. This is basically we're pouring the foundation, right? So once you pour the foundation, you're not moving in. You know, you still have a whole lot of
steps to get through. This is laying that foundation. Um, and I want to be really clear with that, you know, because what the last thing we want to do is have anyone thinking, okay, we're issuing this and it's all said and done and nobody can change anything and it's f it's not. I mean, there are so many
more rounds of this that we have to get through. Um, so you know, at any point there will be ample time for public CRA meetings. Once we get through this first phase, there will be public council meetings. Uh we left it at the discretion of the council. If there are
multiple proposers that we really like and are comfortable with, they can request they all come back and have a public meeting where they do presentations. So, there are a lot of safety nets to make sure before we even get to a council meeting where council is approving a preferred candidate,
there are multiple layers um to make sure everyone is as comfortable as they can be. Yeah. So, happy to um clarify or answer any questions. >> I'll open it up for discussion by the board if there's anybody who has
questions, comments. >> I see you have a list there, Gary. So, worry about that. No, no, I was going to say always remind us on the on the cone of silence, even though I laugh every time I see it because in Get Smart, it never worked. But we you need to remind
us because I mean we saw people in other jurisdictions here that are putting things in emails and saying a lot of things they shouldn't say. So it's good to remind us. Uh and I looked at the RFP and I know you're going to have questions. I thought it was you know I mean hit all the high points and
>> and I and I from seeing big construction projects done it doesn't happen overnight. >> It takes a while. >> So you can have contest people contest it. Absolutely. all things all kinds of things happen. So glad we got to this point. It'll be fun to see what happens.
>> Step one. >> Sydney, do you have any comments for >> um I I know I've mentioned this in email, but um first of all, highlighting all of the changes when you shared it with us was incredibly helpful. So, thank you.
Uh but also the adding the bonus criteria points for the the local um you know and lead as well as the minority and female end I think was a really fantastic addition. >> Those were suggestions um too from a council member. So they were great suggestions to add.
>> Yeah. >> Cool. >> Yeah. >> Thank you. Um, I've spent a little bit of time with Taylor going over a number of questions that I had, which from the U portion of the document we received, I
I think it was in other sections. So, I think most of my questions have been answered and I think we've got a good RFP that's going to go out on the street. Um, I'm enthused about uh getting this out on the street. It's it's been a while, but um I want this,
you know, I want to see this be a fair process, an open process, and a fair process for everybody. So, we need to follow those criteria that you just outlined, Taylor. Um we need to make sure that everything is directed to procurement and nobody else. Everybody
gets the same information. we get um consistent um responses back from all of the proposers which will just make it a much better process for for the city and u an easier process for the evaluation
committee to review ultimately. But thank you for uh getting it to this point. Um I have just just a minor comment I guess um when I went back through it again there
was some minimum service life numbers that were put in there and one of them was for piping 50 years. I thought that was I've never seen 50 years as a as a life.
um that just seemed like an ex you know particularly if it's you're talking about the interior of the building exterior sometimes I've seen 50 life but not so much for the interior piping and then again the same thing about building
roofing systems it says 25 years you can get 25 years maybe with ash asphalt shingles but I don't think that's the kind of roofing system you're going to get it's probably a maybe a single ply membrane which is more 15 to 20 your lifespan. That's the longest warranties
that I've seen. It's just a a couple minor items that just popped out. I think um but thank you. Um look forward to seeing this out on the street and uh >> it' be interesting to see the responses that we get.
>> Yes, definitely. Um, I will say for the record, I have heard from well actually all uh four. I know Kevin's virtual, but he had sent an email. Um, I've talked with Megan, she's comfortable with it. U, Mr. Mosley, same thing. And Marcus as
well. Um, so even though they're not here, they have all the four that are not physically here in person have all engaged with me um with this and all seem to be in a place as well where they're comfortable uh with where we're at. And again, you know, I said, I know by the end of this, you guys are going
to be sick and hearing me say the words colon of silence. Um, but they're there. It's there for a reason and and it's important to protect the integrity of the project. And, um, I know a lot of times things can seem really casual and innocent. You know, you just bump into someone at the grocery store grabbing
coffee and it's like, oh yeah, this city stuff is going on. And, you know, it's one of those things that seems silly, but unfortunately, it is something we just with this have to be really mindful of. So, and like I said, don't worry, you'll be getting a I don't know what number we're on now. Three, four,
another memo from me either tomorrow or early next week, as well as the council and all city employees. And hopefully that'll be the last one we have to send out about the call of silence. So, >> and I think hopefully everybody understands. I mean this is something that basically we just cannot discuss
among ourselves among ourselves and council members or anybody else. It needs to be quiet until the responses are back in and evaluations have been made and so forth. any uh questions that you may
have most appropriately need to be directed to Taylor and if they need to be distributed to the board then she'll make sure that they get distributed but we because of sunshine >> get them in fast >> get those questions in fast you can only
ask me until Tuesday >> after Tuesday if you email me it's totally fine you will get an automated thank you for asking please reach out to procurement at this number and you will get that for 90 days. >> We got to do it by Tuesday. >> Yeah. Anything after Tuesday can't help
you. >> Okay. Um, anything else in reference to the P3? >> Okay. Um, next item on the agenda is adjournment. But before we go to adjournment, I want to make one one last comment. Um,
Taylor, I want to thank you and I want to thank Trevor for the effort that you put forth in uh staying on top of Sunshine Park. Um, I was, you know, after our conversation, I was impressed that, uh, everybody has worked hard to
make sure that we get our warranties in place and that we get the warranty work that we're do for uh, the problems that are being seen in reference to the um, the artificial turf that's in the playground area and so forth. And I
understand that that's going to be done here in the next few weeks. they'll start that e effort and it'll probably take three to four weeks to complete. >> Yes. >> But um if it wasn't for your efforts and for Trevor's efforts in identifying the issue and then following up with the
manufacturer, >> you know, we may not have gotten the benefits of the warranty out of this. So I think that's um speaks great uh for both of you and the efforts that the city staff has done in in reference to
this. So again, thank you. I went out there. I went out there and took a look. >> Yeah, I went out there and took a look at it and it for me it was still hard to see exactly where the problem was. I think I identified an area, but I'm I'm not 100% sure. Um,
>> but it'll be great that we're able to get a whole new surface in there and really at no cost to us or >> there were some minor costs we had to pay. Um, but the bulk of the costs which are the materials which are hundreds of thousands. No, we are not having to pay.
>> We had to pay like the shipping and something else. But it was very in the scale of what this cost extremely minimal. >> Yeah. >> Um, and I'm actually glad you brought that up. One thing we've done with this project that you will see with hopefully
every project going forward, um I've been working closely as well with our communications team now that they've also expanded and for pretty much every project, but especially ones that are going to be pretty large and impact the community like we're closing one of the best playgrounds I would argue in all of
Northeast Florida. Um we put together communications plan. We share that internally. we share that out with council and you know not just making kind of random posts but being very intentional and starting to share things three weeks out and then having kind of benchmark timelines. So today another
post went out about it. Um next week there'll be another post and anformational video. Uh, one of the things we're doing with the video is going to be actually, yes, it's really unfortunate that we have to close this, but hey, did you know we have all of these other great amenities and utilizing as opportunity to highlight other amenities and not just in
Jacksonville Beach, but also some of the amenities we have in our other fellow beach communities um, for people that they can visit. And so we're really trying to use these big projects and really start honing in on communications and public outreach and kind of simultaneously trying to achieve these
big capital projects, but also continue to build those relationships and trust with the public. So um stay tuned and if you're on social media and see our videos, uh feel free to like and share, get a little plug in there for communications. >> Thank you. Um, one thing that popped into my head that I'd maybe like you to
take a quick look at is again Sunshine Park. Um, there's some ice cream trucks that park down there and they've been parking in the uh they've been parking in the fire fire lane down there for a number of
years. They've done that. Somebody must have recently told them that they can't park there. And they have moved to a slightly different area, but in order to get there for the people to to get to that uh truck, they've got to trample
across uh some of the landscaping and and so forth. And it's really worn badly in that area. And it maybe we need to create a little concrete pad down there. But anyways, I >> I could defer to the planning director on this one.
>> I love a good ice cream truck. However, so the rules are, and Jody can probably add to this if necessary, but they're supposed to keep moving as long as they're still serving. They can stay there, but I think they'd kind of take that with some liberties, if you know what I mean, because I see them there,
you know, for a little while. Um, when I saw them last time, they were kind of right in front of like to the south of the entrance. So, um, I I'll see if we can take a look to see. We don't certainly want them trampling or the children trampling our beautiful landscaping that we spent so much time and money on. So, we'll keep an eye on
it because >> it's just that, you know, it's something to address that issue. I'm going to be willing to go down there with you and show you exactly what I'm referring to. >> Yeah, because I've seen them in a couple couple different spots. The fire lane's one of them. And they seem to have moved a little further down. They they kind of
went, you know, as as you come around that little curved area, they where the it leads to the south end parking area. It that's where they're parking now is where they're where they're at. And there's no sidewalk right up to that
location. So, but anyways, thank you. >> We'll take a look. That's good to know. With that, uh, I'll entertain a motion, uh, to adjurnn. >> Motion to adjurnn.
>> Second. >> Second. >> We have a motion and a second. All those in favor say I. I. >> Opposed. >> Meeting is adjourned. Thank you.