call the meeting to order at 7:00 please stand for the [Music] pledge pledge Ali to the flag of the United States of America to the Republic
for which it stands one nation under God indivisible with liberty and justice for [Music] all uh so I think we're going to have uh Dalton come up and talk before we do our audit
report for the eagle scull project you want come you don't have to Len to the a then [Music] so my name is Doan lton I am a member of troop 89 here in Jamesville and I wanted to come to the city to ask for
permission to work on an Eagle project in lak View Park so the Pavilion down by the baseball field at the bottom of the hill there is in need of some slight repairs there's some paint damage there's some just not structural damage
but like some of the trimwood on the outside of the Pavilion it's in the need of Summer p there so I came to ask for permission to work on that for my project so what I'm bringing to the city is I already have a crew that would be
able to help on the project so there'll be minimum Personnel requirements from the city themselves I have a private donor that would be able to donate all the paint um so what I would just need from the city would be I'm estimating
about $150 worth of wood and some extra supplies like screws and stuff along that sorts um there's not a ton of actual structural damage whatsoever it's mostly just appearance which I think would be
very beneficial to the city because that is where they play a lot of baseball games and they got a lot of people coming from out of town to come watch those baseball games and that's the Pavilion they see compared to like the other two so if we can sort of clean
that Pavilion up a little bit make it look a bit nicer maybe we can bring some people in from out of town help support local businesses stuff along those lines um the I think that the time period I would want to do this in is a month or so
maybe out a little bit less than that um for the most part it's pretty simple project just painting repairs some external damage to it uh not a whole lot really has to go into
it I know in the past we've helped them out so I don't foresee why we would have an issue with that I guess yeah I mean as far as financially I know we done up to $250
[Music] um color schemes and stuff like that have you thought of that that's another thing I wanted to go ahead and ask I just want to know if there was any funding available before I went and as along those lines so and again if You'
be available I could go ahead and go out there with you and we could look through all that yeah cuz I I already have a donor for all the paint and everything so just Lumber perfect do we need a a motion to I think so we're we're going to be
spending uh City money so uh I think it's a commendable project I uh wholeheartedly support you my motion would be that we support him we give him permission we give him up to $250 or less for his project and his supervision
will be uh by Joe zenki or the city work cre approve that's my motion I'll second that motion in a second all in favor I I passes thank you thank you uh next up is our 2023 audit
report you want me to kind of go along here as yeah that'll be good all right hi everyone my name is Kelsey Larsson I am a senior associate with ABDO I've been with the firm for about 5 and a half years now and have been on the Jamesville audit all of those years so happy to go through the
audit with you tonight this will just be a brief overview of the audit so we'll go through your audit opinion and responsibility your general fund other governmental funds andent funds and some key performance indicators so as we begin I just want to
remind you that as Auditors we are engaged to opine on your financial statements on whether or not they are presented fairly and free from Material misstatement we do this through a series of testing whether it be talking with your employees looking at a sample of invoices uh we get confirmations from
your bank really anything that we deem necessary to form that opinion and like years past we did Issue an unmodified opinion stating that your financial statements are free from material misstatement and then along with regular audit testing we also do testing on
Minnesota Leal compliance some examples of that include making sure uh you have sufficient collateral with your Banks you're following Contracting and bidding rules debt procedures things like that and we had no instances of non-compliance noted this year looking at your AIT findings here
um there's nothing new here and they're actually very common for cities your size the first one just stating that we help prepare your financial statements the second one just stating that you have limited segregation of Duties you have a small office size so it would be hard to properly segregate those duties
and then the third material audit adjustments just stating that we help prepare some of those year-end adjustments for the financial statements starting with your general fund here this first chart is going to show you your unassigned fund balance as a percentage of next year's budgeted
expenses so you're going to be that red line so you currently have a policy of 35% and you have been trending downwards and actually ending the year just below that at 34.3% the main contributor here is going
to be that large increase in your 2024 budget which sounds like it's mainly salaries related which is important because because salaries don't really go down um so that's going to be kind of your new level of where you're going to be budgeting at and so in order to get above that 35% you're really going to
have to look at those expenses see if you can Trend those down in order to get that unassigned fund balance back up any questions on that we'll go a little bit deeper in the next slide
here so looking at your general fund budget to actual here revenues P under budget by about 170,000 uh some main contributors there you did not receive your fire state aid due to late file submission charges for services were
under budget by about 25,000 and the miscellaneous revenues were under by about 50,000 which sounds like it was restructuring to that SRO reimbursement and then expenditures uh did come in under budget um however I
just want to make you know it's a good thing but as you know um with those revenues coming in under budget you still were not able to cover those expenses um and just with the rising costs of everything if you were able to fall back on some departments that had
been spending less you may not see that going forward just with crazy inflation and they might be spending all of their budget in the next couple of years yeah good looking at your general fund revenues throughout the years um some of
the variances here you had a large spike in your delinquent collections for your taxes last year that's why we see that spike in 2022 um but 2023 is kind of back around that 90 to 99% of your Levy and your government will had a
small decrease due to that fire state aid charges for services are on a great increase um I think you had just budgeted a little bit High there and then transfers in and other are really just going to depend on the activity throughout the year your expenditures throughout the
years um so General government had a spike in 2022 as well that was due to that safe routes to school engineering costs you were able to keep Public Safety in streets and highways pretty consistent which is good to see uh culture and Rec did have an increase uh that was budgeted for that's that
Veterans Park equipment and then overall miscellaneous Capital outlay transfers out going to depend on the activity any questions on your general fund okay move along to your Capital project
fund balances U main thing to note here is all of your funds are in positive fund balances so no deficits which is good to see some major variances there are the fire capital reserve that increases due to receiving that loan for the new pumper
truck and then that 2020 and 2022 Street project you're just wrapping up those costs so we can hopefully clean up those funds in 2024 and get them closed so that bottom chart is going to show you where those funds are sitting and those are going to sit in restricted
with Bond dollars and Loan dollars and assigned fund balances your special Revenue fund balances are also doing well there is no deficits there either the major variances here are going to be your new fund for the public safety Aid and then that rural fire helped pay for
that new sh Chevy Silverado and then those are sitting in restricted and committed fund balances next we have your governmental Debt Service so that Top's going to show you what funds you have outstanding and the bonds that are related to those funds and when they mature
and then the chart shows you your next 10 years of debt payments the main thing I want to note here is we try to say to keep those 10 years pretty level so you don't have to keep adjusting that Debt Service Levy um so you don't have a whole lot of wiggle room in the next 10
years um you have a little bit of a drop in 2027 um but then not really until 2032 so if you're looking at Street projects and such um this is definitely somewhere to look um if you want to keep that Debt Service Lev be the
same yeah so next year we have a very small portion of the First Street project that that paid off and then the next street project that paid off is 2031 so we have a few years to go
here yeah we want to keep that as level as you know we don't want to go like this with taxes so yeah we're probably going to have to wait a few years for another project we're kind of talking about that now and
we'll be talking about the capital Improvement plan next month at the July meeting so just keep in mind food for for you yeah sorry okay this is your show not mine no love when you help okay moving into your Enterprise
funds here um so the first top chart is going to show you kind of what's coming in versus what's going out with that left side being operating receipts and the right side being operating dispersements and debt payments so as a business type fund we do want to see
these funds making money um so really we want that left side to be higher than the right which when looking at your water fund you have historically been doing that and you have been able to keep operating dispersements pretty level so that's been doing pretty good these last four years the bottom chart
is going to show you your cash balances versus our Target cash balance which we have as next year's Debt Service Payment Plus 50% of operating costs um so you are well above that and you're able to build a pretty good cash reserve and it is consistently On The
Rise so your water fund looks pretty good sewer fund has also historically been able to be making money um the only thing I will note here is that those operating dispersements are on the rise throughout those years and once again that does sound like it's kind of salary related
um so if we kind of move down we can see that we did have a little bit of a decrease in cash this year um so really we want those operating dispersements to go up so you might need to look at a rate adjustment for this fund if you would like to keep making money there if those operating dispersements are going
to continue increasing but still above that Target cash balance and have a pretty good cash reserve your storm fund looks wonderful I know this is the way that Andrea created this fund to kind of look really really good in the beginning to just kind of build up that cash reserve and
kind of work in those operating dispersements throughout the years so I think eventually we'll kind of see that Plateau as you kind of learn what dispersements are actually going into the operations of this fund um but overall it's doing really good it's on track um for Andrea's plan to build that
fund up your light and power fund once again historically been able to cover those dispersements with those receipts I know you guys have had major reps in the last two years causing those um operating dispersements to be pretty high um and
also just receipts are coming in lower um I know Andrea did mention you guys did a rate study and we'll see those rates going up in the next 5 years um overall you're still above that cash balance um just a decrease in the balance this year due to those projects
that you had to spend out of your reserves but sounds like you're going to be bonding for them soon so doing good still the nursing home fund didn't really have any change in operations here uh the disbursement coming in just
over receipts as it has um throughout these four years the biggest change here is going to be that increase in cash balance I will just note that in the nursing home report it said that was due to the employee retention credit of about 462,000 um and they did say if the
IRS determines they're not eligible for that they will have to pay it back so I don't know a whole lot about it but I do know that they might have to pay it back your golf course fund has been doing pretty good the last two years you were able to cover those dispersements
with receipts and I think we really see that in your increases in your cash balance bces for 2022 and 2023 I think if we can keep that Trend up you should be able to meet that Target cash balance either this year or the next year if that rain stays
away stays away on Tuesdays Tuesdays okay any questions on your business type funds Enterprise funds okay last couple slides are going to be
some key performance indicators uh the first one your taxes so your tax rate is decreasing downward I think we're seeing this as a trend just with an increase in value of market value of properties around town I will also just
know the state hasn't come out with 2022 data yet but I think we're also going to see that in your peers trending downwards on your tax rate the big one's going to be your taxes per capita you have been able to keep that pretty consistent and even a slight decrease in
2023 which I think is what your community is going to want to see looking at your debt per capita um you have historically been hired just with the um Street projects and having to bond for them to be able to pay for them um but you are able to pay for them
so I don't think that's a major concern and then your debt service expenditures as a percent of expenditures uh the reason you're kind of seeing that zigzag is due to your project expenses so you're kind of hiring project expenses in like that 2020 and 2022 that's why
you're dipping lower and then when you don't have as many capital projects you're up higher and then we have your current expenditures per capita you were able to keep VAR distant from 2022 to 2023 um I think we're going to see an increase in
your peers just with inflation um so pry you're able to stay consed and then cap for cap really hard to your just with timing in scope of projects going on throughout the state they're never going to be correlated the
same um so as you can see you're kind of higher in 2020 in 2022 but lower in 2021 and 2023 I believe that is all I have for you guys do you have any questions for me [Music]
any questions an auditor would give an opinion as to our our procedures and we def that anywhere I would just say the general fund needs a little bit more work overall your business funds are doing pretty good I think the main area of
concern is going to be your general fund and trying to get that unassigned fund balance back up above your policy yeah start of 35% maybe 40 for sure I'm not I'm not concerned that it's pretty close thank you thanks and thanks
again for ab for doing the audit um sure been with your firm for a very long time and uh we've always had good good working relationships and it's always fun when they come here and that's good apprciate working with you guys
thank you thank [Music] you and I will point out the Utility Commission met last Friday and Andrea reported on the watering electric and the commission made a motion to accept the water and electric portion of the of
the audit so now if you can make a motion to accept the rest of the audit that' be great I'll make a motion to accept the a second thank you all in favor
I um approval of the [Music] agenda we have any additions or corrections I don't have any motion to approve the agenda is written second all in
favor I I have to abstain it wasn't here so is that a 301 well yeah this is to approve tonight's AG yeah that'd be the consent agenda probably that
yeah consent agenda yes you have the minutes from our last meeting April 8th and then you have the receivables which also shows you the year-to DAT budget amounts for all of our line items in the budget and then
we have two sets of expenses one is from um earlier May 28th and then the other would be for tonight's meeting uh Sarah Joe do you have a couple things to point out um couple
bu monthly for you the [Music] long [Music] at540
[Music] month NTI Distributing charges for 32194 4 most of that was the irrigational [Music] treatment chemical and
fertilizers sment 242 you'd already approved that stum grinder just time got here so we got to pay for and then Tom for 4,200 for rock out at the city
M and then Clinton pointed out last month that um double orders for play we did get the re fund back of the 1309 that we were waiting for to one of those motion to approve the consent
agenda so motion all in favor I I what yes oral uh public forum do we have anybody here to speak through public
forum nothing Mike no okay uh public forum public forum notices and communication the only item I have for you is on your on the table here when you got here the
monthly or every other month Magazine from the Le that's all I have Council [Applause] reports got anything Ivan uh Eda did meet uh we have a list
of 100 business names for that advertising choir we're putting together um it's just a matter now of uh getting it correlated and designed
and getting a printing CA estimate back Eda also talked that they have uh available funds for any business that would need it right now somebody wants to come in and start a new
business there is money there for that revolving Loan Fund what's that the revolving the revolving Lo so is is there two two loans would be available at
70,000 is that correct oh probably pretty close yeah yeah so I had nothing from Park Road really Jimmy there um Pete said him and some other people that own nursing homes
around the rural areas are setting up a rural Association I'm not sure what their name is going to be yet but so they can go together when they buy things so they can make or so not necessarily so they can get like cheaper
things maybe cheaper insurance for their employees um they can get discounted food venders and stuff like that so he said that should be up and running soon so I going in on that he's um also been
kind of toying with possibly probably not but maybe um private rooms down at at the nursing home that would be um 24 or 25 rooms if they
decided to do that they do have a lot of people that when they call they want private rooms but because they aren't private rooms then it's hard for them to to build because it's that my private sort of thing um he's also throwing out
possibly building uh an assisted living they would have the [Music] same the same care but assisted living and nursing home have just totally different regulations there's a lot of
red tape that comes with nursing home and Medicare and all that stuff with Assisted Living you don't run into all of the red tape and stuff like he was talking about the one time he was up here the other month um having having to
have an RN on staff 24/7 like if that were to happen so many nursing homes would bold because they just can't handle that regulation so it's just things he was thinking about things he's been mulling over in his head but
nothing's ever set in stone he said but his Association and his that sort of thing he said should be coming coming soon interesting um I think we're still working on a date for a golf course
meeting and the Personnel committee doesn't have any updates that's the moment administrative report okay in tonight's packet you have the May reconciliation from the bank you also have the cash balance report and
the graphs dated last week you have the comparison sheets for the golf course and I also put in the proposed budget schedule for City Council meetings to rest of this year um beginning in July we're going to start looking at portions of the budget
and we'll be doing that you 12 months um it is possible that we may want to have a second meeting in September just because the end of September is the deadline for us to get budget reports to the county so we might we might want to meet one more time um I mentioned this earlier at the
next meeting we're going to be looking at the the street Capital Improvement plan and then hopefully the following month we can look at the long-term plan which is it's not just Street projects but it's equipment it's kind of you know tax levy um estimates and planning for
things like that so we're going to look at our long-term plan in August abdos helping us with that uh you remember last December we made some Investments at the bank the utility and the city put in some CDs the
6-month CDs that we did choose um are expired soon and Andrea talked to the Utility Commission about this on Friday I'm going to talk to you tonight about this on our end but Andre and I if it's okay with you will'll work with uh Sean at
the bank and we will more than likely you know reinvest for six more months for those CDs um those three CDs gain $6,900 in interest the last 6
months but that's good just a couple other things here quickly uh on those CDs put instead of going for another 6 months on them you still got some at 12 correct there are still so if
you would take those that you have at 6 months and turn them into 12 months you would have offsetting uh due dates on them y so and otherwise you're going to end up renewing them all on 1st of
January just a suggestion yeah I'll visit with Sean on that good suggestion okay um the Eva is hosing another Moon Dogs game that's on Sunday July 7th I put that in here and then I am going to
mention to you next week the Planning Commission is hosting a public hearing uh we're looking at the preliminary and final plat and all Al like a planned unit development with some easements involved at the uh the Welco area which is
the the area where we have that path that we always talk about uh we have a private developer is looking to uh put in some um I don't want to say this necessarily but like retirement type homes in that area so we have a public
hearing next week on that with the Planning Commission and then the city council will look at it at your July meeting that's all I have any [Music] questions um yeah over that road that behind
roaded [Music] Okay the road that's not supposed to be their Road yes ma'am that road I got you the r that's not really a r okay I where it is
now motion to approve administrative report second all in favor all Department ads okay just a couple updates on equipment as Sero said we have taken delivery of
our get notor melted stump rer so we're pretty excited about that kind of a little experiment with that working really well so hopeing in the long run that's going to save us some money um the new truck that we ordered has a
build date of 6:14 so I'm hoping in July will'll be taking delivery of the new F350 that we have ordered um CIP related our overlay schedule um I know some people were
asking when we were going to get started with doing our overlays it was my hope to um get started at Market Street before ads um but just with all the all the rain and stuff contractors got kind of set back so I told them just hold off
for now um until after 8 and then hopefully we'll get going on our on our overlays and ship seal soon um Park related I'm sure you all noticed over across the street we uh we started constructing our retaining wall
across the way um hopefully get that project Buton up shortly um sanitary related we haven't had any issues I mean with with all the rain um it just kind of goes to show with all the improvements we we've been
doing um in the recent past the amount of inflow and infiltration into our system has greatly improved uh getting rid of that extra water we're still we still have room to go to get more you know Su pumps that are hooked in and
some tiles and stuff that we not not sure of yet but but overall like I said the investment that we've made in in replacing these old pipes in the ground is is very noticeable um and then one other thing I wanted to
bring to council um been getting a couple calls this spring the bike path heading out to the link pedestrians versus golf carts versus [Music]
four-wheelers as far as I understand it it is a kind of a joint use path I mean there's nothing that says there can't be a motorized vehicle or anything on there um I just wanted to bring it to your attention that I have you know some pedestrians have called in saying um
well we had get out of the way we had a Dodge out of the way because you know someone was on the golf cart um and vice versa the golf cart got call on a golf cart and he was he got stopped and holled at by a pedestrian so um I might
look into that on part I talk the county uh maybe just some simple signage you know you see for motorcy bicycles kind of share the share path share the path kind of thing just to kind of I know a million years ago there used
to be one about no snowmobiles sure because they had the studded tracks and stuff but I mean that was so many years ago and we keep it plowed now too I don't think they ever kept it plowed but we keep it scratched down so there's very few snowmobiles that you know they're off in the ditch where the snow
anyway but right but that was snowmobiles not four-wheelers andl car mention it I two calls on it so I'm probably to look into and talk with the county on some sign simple signage um kind of get
all you're not having trouble with the through the Northwood that in that path out in there I haven't received any call off
lately actually you could get on it not very easily they got barriers there it it' be tough where's that it' be tough to get on from this end to go in there they've got barriers they got a gate they got a
block it's it's pretty it's pretty well cut off and I know the the neighboring property owner has put up a bunch of signs there too so yep I did see they got the box called that for the so that that uh path is a shared path
then we can all agree on that okay there AR restriction I've had people ask to and I honestly didn't really know okay that's opened all good to know the only thing to keep in mind just for
30 golf carts cannot be on sidewalks right but this is not side want they want that's right that's it uh two things have you heard anything about if they're going to put the pickle ball in
soon that's next on my list okay this somebody is we've got somebody contracted to do that yep all right and have you heard anything about uh the basketball same thing we're going we're going to prep them both at the same time oh you're going to prep and and then
they're going to do the work oh I I thought else is coming in to do the well we we we're Contracting most likely B Construction to do the base work oh right then we got somebody else to do this man y all right so it's a separate separate thing all right y yep
thanks anything else for Joel thanks Joel thanks [Music] Joel uh old business number one scher's full-time
status Scher Scher so he's been working part time almost our months or a few years now um and we had budgeted last year to hire an additional full-timer beginning in June so we have it in this
year's budget I we're just suggesting and asking the council to hire call on as a full-timer um Joel you have had no obious yeah he had obviously had my full
recommendation um good employee worker to have and [Music] also I'd second that Cole uh I visited
with him this spring and he would be open to any schooling and certification that we want him to do y so keep that in mind if we need somebody to step into I think he would be more than open to
further education and certification so would that be just like his D waste water collection water water and D water yeah uh Power Plant anything he would be open to anything so keep that in mind just wanted I thought you probably knew
but I wanted to throw it in so we have a motion in second on firing C full time all in [Music] favor uh next up Randy Thompson moving
from his training period yes our Personnel policy calls for a training period of 6 months upon the performance evaluation if everything is favorable we always ask the council to remove someone from that status to a to a fulltime
greater than employ so I'm going to ask for that motion tonight uh another thing I'm going to ask for is if we could consider if we could do the job title for Ramy as the economic development director I just know that since he started working here in the fall he was
you know he took a hold of the Eda quickly and he's he's doing a great job running with it so I think what's the title right now Economic Development and business relations coordinator smarty pants so um if that is okay with you and
Randy is we had a great review you doing a great job here really enjoying it so it's good I'll make a motion to take Randy off of his training period and give him a new title as ecomic development
director you still have half among with a I do second that all in favor hi hi hi uh donation to Veterans Park yes we received uh five more donations for the music events in the
park um so tonight's resolution will accept those and we'll do like we did in the past these Don you don't put it in there additional to what was already given people are loving
that I I counted I counted shortly after the started there was 150 people plus and there were more people came so I would guess we had between 200 and 225 uh in and out at at the at the most
but that was a for first venue and then I left early so I could go watch the kind zo in of course you did I didn't see him wi all I I agree that I made a motion to adop resolution
20248 all favor all right new business number one liquor license yes we have all but one um applications and payments made for the liquor license renewal the G
Grove has not handed in their paperwork yet basically our license for liquor in Jamesville begins July 1 and expires on June 30th so we did we did speak with them and you can speak to this if you want but they they are aware that they need to get this in here before the end
of the month since this is our only meeting of the month we would recommend that you make a motion to approve all these based on you know everything coming back correctly and getting into the state is the business located in the old
furniture store is that applied for Li license has not applied I believe picked up the material that has not applied yet the Event Center yeah but the goose did pay for theirs you
said yes they came in on Friday I believe right Friday Friday cuz we'd already printed everything oh sure right yeah okay I would move that we accept all liquor license applications if they are
correct and uh um thorough complete second all in favor I speed limit sign yeah Joel I apologize I didn't have a chance to talk to you about this um Friday a resident came in
also talk to Steve Chief requesting that we put the 30 m hour speed limit sign on North Street West of North Street um is just mention that they've seen a few situations where
people are driving much faster than 30 m an hour generally speaking if you don't have speed limit signs posted in cities then the speed limit is 30 m hour that's just kind of the state statute
um the city council is entitled to place signs up if you wish or if you wish to change the speed time then you have to put signes up that Mak we have four children at
play Signs along there park there yeah um so would the council be interested in putting some speed limit 30 m hour speed limit sign um then if Joel has any suggestions on
if that's necessary so the resident asked us and two separate times on Friday and both St and I said the exact same thing we said well the city counil meet some money and we'll visit about it so that's why we're here where is this in relationship to
that part I suppose one would be probably halfway in the park and then the person making the request that actually Le lives on the East end of that street could we Direct staff maybe do some more patrolling
there to maybe get the uh get the M do that way as well slow down I'm not oppos to adding a sign I guess I yeah I guess that that would be time
specific as to when that had happen so if someone comes in again maybe try to find out who and when and then we could have have the our uh our Public Safety people aware of time frames that we
might be able to uh encourage someone to meet our regulations because I mean outside of First Street there aren't any po to spe signs is there um West Street might have 35 out
there Street Street but those are probably they're cor and they're not 30 they're different than 30 right default is the County's U speed wagon
available for you that's the one that flashes this year you know I went through Elion last year and it was gross it show 55 miles an hour every time I went through I can't figure that out well take your foot
off so you're thinking you weren't 55 probably more like 70 yeah 70 I'm thinking it was stuck at that number yeah I think I think we can do that internally if it doesn't correct itself maybe visit it again later sure
okay that sounds good got Ste uh we have anything [Applause] else Mo motion to adjourn all favor all uh meeting
at 7:49 supp