We will call the meeting to order at 7:00. Please stand for the pledge. Are there any additions or corrections to the agenda? >> I would or I believe we have a snow ordinance out there someplace that we were in the
middle of reviewing and haven't seen it come back yet. So, it'd be nice to get it on next month's agenda. >> That was snow removal? >> Yes. >> Uh you want to make a note of that, Clinton? >> Yep.
>> Any other additions or corrections? Motion to approve agenda as written. >> Second. >> All in favor? >> Aye. >> All. >> Consent agenda. All right, you have your minutes from our last meeting, June 8th. You have the receivables and also the payables. I did want to point out um out
of the utility end, there were a couple payments made for the the utility project. So, um they're not in your packet, but they are on the checks that that we're going to send out tomorrow. And that comes right out of that bond that we took out for the project.
Other than that, everything's pretty routine as far as the payables go. >> Um in the revenues the of expenses, uh uh we appear to be our expenses appear to be way ahead of the revenues. I'm assuming that's
because we haven't got our June payment yet. >> The tax property taxes. >> Yep. >> Yep. >> Yep. >> I had one other question. Some price. If I don't find it, we're going to come back to it or I'll just come up and get my answer again.
I might have to do that. There it is. Uh under the the payables, the electricity, we have a concession stand meter apparently. >> [clears throat] >> And I could not think of where the city
owned the concession stand. >> It's park, old place cuz I have to >> Up to the lake. >> That shed. >> Yep. >> [clears throat and cough] >> All right. >> I'll motion to approve the consent agenda. >> Thank you. >> All in favor? >> Aye. >> Aye.
>> All right. Public forum. Do we have anybody here that would like to speak through public forum? Public forum. Moving on. Notices and communications. >> Nada.
>> Council reports. >> I have nothing from Park Road. And I don't think they have anything for media that was reported on last time we were here. >> Um >> Other than we did do uh
the first farmers market we had eight or nine vendors down there. Everybody was happy about that. So >> Good turnout? >> You know, we didn't have music that night and so the vendors were happy. So I I think he um we must not have enough
turnout to keep them happy. >> It's good. >> Al? >> Uh >> [clears throat] >> Park meets next week. And planning commission meets on Wednesday for a joint EDA meeting. >> Sarah? >> We did not meet last week because of
payday this week, we'll meet Friday. >> Uh I don't have anything. Either golf course is humming along. Utility board met prior to our last meeting and I shared with you everything I learned
there. So that is about it. >> Administrator report. >> You really don't have much cuz I really wasn't here. Physically and emotionally. Well, I can't find it. Uh you have a cash balance report dated
last Thursday. Uh and then this week I will be attending the league conference in Rochester. That's Wednesday through Friday. Um you have the the brief from the Coalition of Greater Minnesota Cities. And then also was just
going to add um staff I think Jason and Andrea met with Sam Bornick last week. Uh he's looking at the remaining five lots on this property out there. So we're working with him on that and maybe things will get rolling here. Sooner than later. I seen they're moving
dirt out there. So Anything to add is that good enough? >> Yeah, I was just going over some of the final details of our minutes and such checking that checking the boxes make sure he's good to go but once all those permits come in he should be able to start putting the rest of the pipes in the ground. So
>> Perfect. It's good. That's all I have. Motion to accept the administrator report. >> Second. >> All in favor. >> I. >> Oral. For stuff under administration,
appointment to city council. Mr. Jim >> to elaborate on that or do you >> I don't care. Jim is willing to serve the remainder of Andy Almond's council seat for the remainder of this year.
Thanks boss. Can I call you boss again? I motion to approve resolution 2026-17. >> That is the date that it expires on is December 31st. >> December 31st. Yep. All in favor. >> I. >> I.
I swear congrats Jim and thank you. Do you your name tag still? >> This is what the law says. >> [laughter] >> Whatever, whoever. >> You want your old seat back? You want your old seat back? >> No, no, no. That one was I like that one
over there. I can pass the the guy that >> We'll double on that then. >> [laughter] >> I thought this was pretty good. >> No, he's clapping a little. >> Thank you. >> Thank you. Uh moving on.
Next item is renaming North Street Park. >> Yeah, the park board met at their last meeting and we did discuss this. Actually, it was uh Andy Arnold's idea. He brought it to our attention to rename North Street Park in honor of Andy Arnold, uh to name it Andy Arnold
Memorial Park. And Joe has been visiting with some folks already about kind of ideas for the sign and I know you had some ideas you shared yesterday. >> a monument, yep, potentially.
>> Uh it's a good idea to do it and quite honestly, other parks in town we probably should not rename because some of the parks were specifically dedicated for the specific purpose of what their title is. So, North Street Park is probably the easiest.
And uh we'll find out here in a few minutes, but we are looking at uh >> doing a reconstruct project on Moore Street next summer. So, it'd be nice if we could have, you know, a sign and monument put up there on a brand new street. Make sense?
>> I like it. Good timing. >> Make a motion to approve. >> Second. >> All in favor? >> I. I. >> That's four all. >> [clears throat] >> Next item, closed portion of West 2nd.
Yes, next Monday, June 29th, the library is hosting a little library carnival. They've done that in the past. It's usually the last Monday of June. Um but they have outside games and activities and things like that for mainly for children. So, they have asked that we close a
portion of West 2nd Street so they can put things on the street. So, it would be closed from Main Street to basically the alley. If that makes sense. And it will be June 29th from 12:30 to 3:00. >> Which alley?
>> The alley >> They don't line up. >> Mhm. The alley >> The alleys don't line up, do they? >> They should. Like like the alley behind the Purple Goose. West [clears throat] 2nd. The one that goes by the library, though. >> Yeah, I didn't think so. I thought It wouldn't be. It's not off by much, I
don't >> I motion we adopt resolution 2026-19. >> Second. >> All in favor? >> Aye. >> Aye. That's four all. Moving on, public safety. >> Yeah, about every Correct me if I'm
wrong, Mark, but I think about every 7 years or so we need we are asked to sign a joint powers agreement to approve with the state so that we have the opportunity to have the continued access to some of the state BCA
um criminal justice information, things like that. So, this joint powers agreement will do that. Uh Mark, is there anything else to add to it? I mean, it's pretty much the exact same thing as 7 years Yeah, is it five? Okay.
>> [clears throat] >> Thank you. >> I make a motion to approve resolution number 2020-20. >> Second. >> All in favor? >> Aye. >> Aye. All right. Police Chief. Yeah, personal committee met earlier
today. Do you guys want to >> [clears throat] >> report? We'll do that. Um three of us met today. We talked and are recommending that we
post the job opening one more time with the full range pay in the description. We will not go with a uh we will not be going with the
firm to help us find candidates. So, between the two firms that we had been looking at, if you recall, the cost was anywhere from 14 to over $20,000. And we did discuss today that a a very large majority of their
proposals we've already done. Right? I mean, as far as job descriptions, job ads, interview questions are ready to go, all that stuff. So, decided to to do it that way. >> Um and all current applications are still,
you know, available. So, there's no need to reapply, things like that. So, >> Correct. >> Yep. >> And I will do my bestest to get those posted tomorrow. Um before I take off, if not, I will definitely have them,
you know, ready to go on Monday. So. >> What is the full range of that? I don't even know. >> Yeah. Um not 90 91 to 120, I thought. >> Okay. >> Yeah. >> 140? Um has the job description been updated
and reviewed? >> It was last January with DDA DDA went through that David Drown & Associates when they did all of the departments. >> Yeah. Thank you. >> Yeah.
So, if we if the council is okay with that, if you could take their recommendation and discuss it. >> How long will we open it for then? >> We were talking like mid-July, maybe just let it run a couple weeks, 10 days, something like that, just to see.
Mhm. And I I just want to explain to you the original job ad, when we posted the salary range, we went from like step three to step six or something like that instead of all nine steps instead of one to nine. We kind of did the middle, but maybe other people
from outside Janesville had suggested that we do the minimum and the maximum in the advertisement, so give that a shot. >> Any further discussion on that? Move forward with that? >> Public utilities. 2027 street or public works, sorry, not
public utilities. 2027 street and utility improvements. Okay, let me draw this up here quick. I have a hand out here. Okay, awesome. Thank you. Look at that, It's all fancy. >> everybody else.
There you go. Yeah, but we still get the bills. Well, good. I'm glad they're still coming through. All right. Good evening, everybody. For those of you that don't know me, I'm Jason Femrite, uh the city engineer uh with Bolton and Menk. Been the city engineer about as long as Clinton's been here, so
uh been a blessed to be, you know, working for you guys, and it's been a a few years since we've done a project. What year was it? '23? '24. So, um I think Allen was the last one, wasn't it? >> Yeah, Allen on East. >> Yeah, Allen on East Street. Yeah. >> Yep.
>> So, what I wanted to do is just we usually just kind of do a a work session introduction to what we kind of have in front of us. There's a long schedule um that's here, and we're at the very top of it, but what I did want to do is take a just a step back as how did we get to
this point? The city has uh adopted and continues to update the capital improvement plan. And the last one was adopted in uh November of 2024, and that outlined a project in '27 and a
project in '29, a reconstruction project that includes all the utilities, curb and gutter, a sidewalk if there is, and then uh uh street itself. Um within that adopted uh CIP, we had two projects, like I said, '27 and '29.
Um the one that was scheduled for 2027 was Second Street between West and Main Street, and then a a small s- um section of Skookum um between uh Second and Third Street. Uh however, um we've been talking as a city staff, and
we what we'd like to do is to flip-flop the each project. Um uh previously, the the '29 project was going to be the North Street project and then that a little stretch of Skookum here south of the railroad. However, working with the public utilities and looking at a
number of water main breaks in in that North Street area, we feel like that is appropriate to get to that project first uh before we experience further water main breaks. So, when we were putting these together, we looked at sanitary sewer, we looked at
water main, we looked at street conditions and did the best we could with the information we had, but since that time water main breaks have been happening up in that area. So, we talked about just flip-flopping those. So, it's essentially a 2 years difference. So, what I'm bringing forward tonight is
that updated area. So, if you go to that second page, you can see that's the reconstruction projects highlighted there, 27 and 29. And when we get done with this project, we'll update the CIP again. We'll look at everything and have
that uh Second Street and that small section of Skookum uh for the 29 project. We'll look at new pricing and uh so we can continue to plan for the future. So, those are those two areas. Uh the
second two pages are just those areas kind of highlighted in um red. You can see on that or that West North Street those X's, the red X's uh with the white circle. That is a water main break. You can see that in the
legend. So, we got 1 2 3 4 5 6 7 water main breaks in that area. So, uh we're continuing to have to replay repair those and which cost the city and taxpayers money. So, it makes sense to try and get this project uh going as
soon as we can. Uh the second page is that uh small section of Skookum Street. That's, you know, we've done all the projects in and around there and that's the one that just really never never got addressed um during any of the other project, but it's been on the radar for us to get
after that uh within uh this project. Uh the last page is kind of a breakdown a very um CIP level capital improvement plan level of some of the costs expected. So, I think we're looking at about a 2.2 million-dollar project,
which is about in line with what we were talking about uh previously with the CIP. Again, every year project costs change, uh bid prices change, uh things like that. So, um if we go back to the first page, again, we're here at uh step number one.
Uh so, we're Sorry. >> [cough and clears throat] >> Um at the work session, just kind of introducing what we're what the project is to the council. So, what would I be looking for at your next meeting is authorizing us to prepare the uh
preliminary engineering report. So, that's uh more of a formal report. It's required under uh Minnesota state statute chapter 429, which is what we'll be following because we will be uh levying uh improvement assessments to
the properties within this project. Uh we'll come up with a preliminary assessment roll, preliminary costs, uh preliminary layouts, and a description of of reasons why we'd be doing this project. So, that's a formal uh engineering report that is required
under that uh statute that that we are following um to um kind of set the table for the project. After we go through that, uh the count city council will call for an improvement hearing. Uh that's that's step four.
Um so, that would be in August. We'll advertise for that hearing, and we'll be holding that improvement hearing back here. So, we'll be sending out notices to all of the property owners. And this is a formal um hearing where I'll I'll uh explain the feasibility report to all of the
property owners and answer any questions that they have about that process. It'll give them an opportunity to see what a potential a preliminary assessment for their properties will be will be presented at that hearing. Going down to step number seven, we hold
an open house meeting here at City Hall. So, we'll get into the design after we have that assessment or that improvement hearing and then put together some boards and invite all the property owners in here to ask some of those more individual questions that they have that they maybe don't want to
ask during a formal hearing and they can be more one-on-one with city staff and the engineers questions that they may have about their driveway, the length of duration of the project, just any of the specific questions that we have. We find that's a really a helpful tool to kind
of set the table for these projects. I put myself in their position. You know, I do this for a living, so I obviously kind of know what we're doing. Clinton kind of has a little round idea of what we're doing out there, too, but >> A little bit. >> Um but if you're these people, you don't know what this whole process entails and
stuff. So, being able to ask those real questions and then be able to answer that kind of help set the table, you know, calm some of their fears about what's coming and kind of sets the table here for what this whole process is. So, we've been doing that for many years now and
it's been some of the best things that we've implemented that we technically don't have to do, but we feel like it's very valuable. Um then we'll have a pre-design meeting. We'll continue to go through the plan design process. City Council will approve plans and specifications at the
February meeting. So, I'll present those final plans, final um estimated construction cost and then we'll bid the project. Put the plans and specs out on the street, ask for contractors to bid on that. We'll open the bids in March
um which is a good time. Historically, we try and position ourselves in the city of Janesville. This is pretty consistent schedule that we follow on most of our projects. We like to get out in front of them, making sure we're kind of hitting these milestones, bidding it during the most favorable time of the
year. Obviously, you know, early uh early spring, late winter, when contractors are actively looking to add work to their schedule. So, we find that's a a historically a good time. You know, I was asked once the best time to bid a project. Every year is a little
bit different, but historically, this is a pretty tried and true time uh for a project like this. So, once we receive those bids, I'll take those numbers, put them back into the assessment roll, and we'll come up with the final assessment roll. So, that's
the final numbers that each individual property will be assessed based on the bid prices and things like that. So, then we'll hold another hearing here. That's called the assessment hearing. Uh we'll hold that in about April. And that will be presenting the final
assessment roll. And at that time, if the council chooses, that's when we can award the contract to the to a the lowest bidder at that specific time there in April. Uh at after that happens, we'll go through with the contractor, get the
contracts, things like that done. What we do like to hold here is a second open house meeting just prior to construction. We've gotten the contractor on board. We have a tentative schedule. Um we'll introduce some of the the team that's going to be out there, the engineering representative that'll be out on the
project. They can continue to ask questions cuz maybe they forgot from the ones the questions that they asked in November. And now we're getting closer to, you know, times when the the project's going to be happening and they're they're going to be digging up the road. So, it allows us just that second opportunity again to to answer
questions so that during the construction project, you know, we see a lot less questions coming through City Hall. And that's the goal is to try and communicate to everybody about what's happening and keeping people informed. So, um we'll hold that again here at uh City Hall. Time to be determined what makes
sense. But uh we'll really try and hold it a few weeks before the contractor starts. So, within this I have begin construction um May of 2027 and the substantial completion about the end of October. So, that's a all of the
work other than the final bituminous wear course will be put on. Contractor can start whenever they want. We just tell them when they have to be completed. So, if they don't want to start until August, that's fine, but they just have to know that they have to get the project done by the end of October.
So, um if we know that when they're tentatively starting, we'll have the open house before that so we're given the most up-to-date information uh because if they said, "We're we're not going to start until August." there's really no reason to hold an open house in April um understanding that. So,
that's why I have that to be determined. We'll kind of figure that out once we get a contractor on board. And then the final completion of everything is the following year. That's that final bit of wear course we put on. So, we dig up the road a couple of times. We got sanitary sewer, we got
water main, storm sewer. We let that road settle over one winter which is one level of bituminous down. And then after that, if there's any minor settlements that the contractor maybe has to address, then we'll put that final layer down. Allow some of that freeze-thaw
cycle to happen and get the best road condition for long-term. >> [clears throat] >> I know that's a lot of information um but I just wanted to kind of set the table from you uh that I'm going to be here a fair amount, you know, through this process. We'll keep this schedule up-to-date. I love schedules and I love
spreadsheets. Like to keep things current and keep the that this may change, but if it does, we'll continue to to update that, but I feel like uh there unless there's some curveball that comes our way, this is probably the pretty close to the schedule we'll go with. So.
>> Did you start off by saying you only do sidewalks where there are currently sidewalks? >> No, I'll can get into that during the feasibility report. The city policy is to put in sidewalks on one side of the street when we reconstruct a project. The which side of the street is to be
determined, but so I'll bring that forward in the feasibility report. Sidewalk on one side of the street. Whether they I don't know, do they exist out there right now? >> No. >> No. Okay. >> There's I don't know if there's any out there. >> Yeah, so we will with the feasibility report I'll bring forward putting in
sidewalk on one side of the street cuz that's the city policy. >> I'd say the south side since there's the park. >> Yeah. Again, there's lots of reasons that go into that. Less driveways, less impacts, parks on one side is another reason why it should go on that side. So. >> Fewer Fewer trees to take down if you
have it on one side of the road. >> Yeah. >> The only The only problem is though there's like these three first houses on that side, they sit way above where where the road is done. So if you draw sidewalks there, you're getting closer and you're encroaching on their house and then
the level of their house compared to the level of the road. >> Yeah. >> But I mean, I'm not an engineer so. >> Right. Well, yeah, I mean just looking at this you you look at the north side, there's a lot of homes along there, a lot of driveways and stuff. So trying to take the path of least resistance, but
we got to be able to build it, right? Putting in a sidewalk, try and limit retaining walls if at all possible. So. Um that's where we got to kind of get into the process a little bit. Um so we'll be identifying which trees need to come down, highlighting those. Those are always a hot topic during open houses is
is my tree coming down? You know, this tree is a city street and the city right-of-way. However, people are get attached to their trees. We as a as a as a city of tried to avoid impacting trees if at all possible, but
again this is construction and some of them are in the way and they're going to have to come down, so. Plus, you know, some there's ash trees, things like that, so. >> And the question may arise about sidewalks, why is um First Street, why is Fourth Street have sidewalks on both?
That was determined, you know, by the council to put on both sides just because of heavy traffic. So. I don't see that for North Street, though. >> It's also County Road in there. >> Yeah, true. >> Were these water mains all like within a
certain amount of time? Within like the last 2 years? >> No, I think it's it's been longer. It's been longer than that cuz >> [clears throat] >> I know there was a couple that happened was it last year or the year before? So, that's where Andrew brought this up. She's like, man, we've just been having We ran into a couple of recent I'll make
note of what years those were in the in the feasibility report and talk about it. Again, it's just we're justifying the reasons why we're replacing things and just not just coming in here and replacing them because we want to. There's real reasons and this infrastructure has
reached its useful life up there. >> I thought they were thinking they were really close together. >> This is one of the the oldest water mains in Janesville and it's only 4 in. So, the 4-in water main is probably not 4 in anymore. >> Right. >> Yeah, historically with the water quality in Janesville and stuff that you
you'll get that coating inside that, so it could be a 2 to 3 in through there. So, we'll see a drastic change in in the uh delivering water within this area with the city standard 8-in water main will be going in. >> Yep.
>> Yeah, pretty straightforward schedule. Like Jason had said, this is >> [snorts] >> pretty much the format that we've been using in the past. Um We do have the start date of May 2027 and Jason had mentioned that maybe it's they don't quite start then. I'd A quick story in 2020 when we were doing
Fourth Street, we had this thing named COVID that existed. So, the first couple weeks they did not start that project in May. Cuz we were still shut down then. We were staying at home or whatever it was called.
So. >> Very good. Does anybody have any more questions for Jason? >> So, next meeting will be a resolution that you adopt that calls for the feasibility report. >> Yeah, I think Clinton will just present that resolution and then I'll get moving on the feasibility report and so I'll be
back to present that report. >> Very good. >> All right. >> Thank you, everybody. >> Thank you, Jason. >> Yep. >> Uh do we have anything else? >> I got nothing. Except bad grammar. >> Second. All in favor? >> Aye.
>> Aye. >> Four. >> Yeah. All sorry.