Okay, now we're recording, so don't say anything bad about the attorney. >> He don't He don't watch it anyway. >> He never turns it on, so >> I got nothing to say. >> We'll call the meeting to order at 7:00. Please stand for the pledge.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Do we have any changes or additions to
the agenda for tonight? I have nothing to add, subtract, multiply, or divide. >> Okay. >> Second. >> All in favor? >> All right. Next we will have the first reading for our franchise agreement with
Midco. >> Yes. So we have reps from representing Midco here tonight. Just let me get the slide. Everybody has to tilt their head. Is that what you needed? >> Yeah. ready? >> Yeah, you can come up and get started.
>> He's walking in right now. I just heard >> Maybe I'll let him I'll let him do a little introduction then, I guess, to maybe the franchise um cable franchise and cable franchise. >> This is our city attorney, Jason Moran.
>> Hi, Jason. I'm Ellie Burroughs. >> Never mind. >> Clinton, do you mind scrolling through there's Are you okay with that? >> Yep. Um, >> signal and I'll do it. >> Awesome. Um, so as I said, my name is Ellie Burroughs. I'm here with Midco.
Um, we are before you tonight. We've submitted a cable franchise application um, for your consideration. Um, it's MidCo's intent to come in and build um, a fiber network within Jainsville. Um, we are ideally offering cable television
services, which is why the franchise would be before you. Um in addition to that um fiber internet landline phone service and then mobile cell phone service as well. So that is kind of our
midco intent. Um and I'm just going to give you a little bit of background here on our on our company. Um I kind of went through all that stuff. You can keep scrolling Clinton. Um so just a little background. So, um,
Mid Coast started in 1931. Uh, we started as a movie theater company, well worth movie theater. Um, back in 1931, the owners wanted it to be well worth the dime that it costs to go see a movie. So, that ethos is something that we consider today as as our company
moves forward and considering customer experience as is a number one priority for us and making sure our customers are feeling that their services are being met. Um, moving forward, the company moved into a TV station in South Dakota. Um, long-distance telephone services in
South Dakota. I think kind of scrolling through. And then, of course, in the '9s, the internet became a thing. Um, 1998, Homes Online with our our first internet services. In 2021,
our company um announced our fiber forward initiative. So, not only do we look to expand our fiber network, which is what we would be doing here in Jainsville, but um we also consider our existing network um and making sure that our existing customers are also
receiving the top top technologies. So, investing $500 million into upgrading our current system starting in 2021. Just a little snapshot of our fiber network. So, we our footprint is a five-state footprint. Um our corporate
headquarters is in Sou Falls, South Dakota. So we cover South Dakota, North Dakota, Minnesota, a little bit into Wisconsin and then actually down in Kansas. So that is the five states that we cover. >> Okay. Can I >> Yes. Yes. Absolutely.
>> How many cities in Minnesota are you currently covering? >> Oh my gosh, I should know that. >> I mean to us you're a brand new company. >> Yes, absolutely. Absolutely. um quite a few I would say. So our our major
Minnesota footprint is we we don't cover anything Minneapolis St. Paul I would say exper so Forest Lake all the way across we have a big expansion happening in the western side of Henipin County right now. So Mound Victoria
Independence um >> everything around Lake Manka >> everything around Lake Minnetonka. Yeah. You guys are host. You guys are in Waterville Legion Legion. >> They just did Amboy. >> Amboy. Yep. >> Amboy last year.
>> Yep. Yeah. >> Fairmont >> all the way up to International Falls. One more. >> So, every corner, every corner of the state, Morehead. Um, moving on to just a few of our kind
of customer service awards that we we like to point out. Um, as I said, customer service and customer experience is a number one priority for our organization. So with that being said, um one of the important things that we found with customer experience is making sure that
if there is issues, um which we hope there is not, but if there is, that there's somebody local that somebody could get on the phone and talk with and have a quick um resolution. Um, when we have somebody sent out to your home to install or or um you need some work to
be done, our team will provide a 15minute window and we are on time 90 96 97% of the time. And I I apologize, I forgot to introduce my my team here. So Jason Saxs is our general manager of
field services. He covers the state of Minnesota. Uh Josh Went is field service manager down in this area and would be covering um here in Jainsville. And then Ryan Bar is our construction project manager who would be um the project manager for the work here in Jainsville.
Sorry. Sorry guys. Next slide. Um in addition, Midco is a company that we come into a community and we're there to stay. um we want to be involved in the community. We want to be good
neighbors and good partners looking to support local um nonprofits and local activities in the area. So, we have a Midco Foundation um that's given out more than $6 million to nonprofit organizations, local governments, um things like that. So, if there's any
group like that that you work with or you'd be familiar with, please let me know. We'd be happy to work with them. just a few of the things that we kind of sponsor around Minnesota. Can keep going.
All right. So, now into a little bit of what it would look like here in Jainsville. So, kind of where we're at for estimates is we would ideally start the work in spring of 2026 and we would have it complete um by the end of 2026.
Our team's estimates right now is about 95,000 ft of fiber and an estimated 1,693 homes passed. Um the map that you see included there is shaded and that's essentially the city limits of Jainsville. Um and that would be where
we would intend to cover with our fire service. >> Your intent is to us into all the home whether they or not. >> No. So we wouldn't we wouldn't go up to the home. We would put our fiber to the point. Yes. >> In the right way.
>> Yes. Yep. Yep. And then if if the resident would like our services, then we would work with them to install to the home. >> You'll keep your infrastructure right away. >> Correct. Everything will be in the rightway andor >> and you'll have all of that done in
2026. >> Correct. >> A little aggressive. I mean, if you can do that, that's great. >> Yeah. 95,000 ft and we're anticipating doing roughly 1500 feet a day. >> So, if you divide that out, we're
looking 2 and 1 half 3 months it takes to get completed. >> That's just all the main line. That's just the main infrastructure. Yes. So, my team will come through. We'll build the main infrastructure. We'll get everything up and going once services are ready to go. that we handed off to the uh local teams here and then
obviously they can work with the homes to get services. Let's put that in the franchise agreement that the entire town would have se one of my concerns is the existing uh structures that are in town for other
companies and uh there are places where it's just about impossible to spring a wire just because there's There's many of them. They did a bunch of repairs this summer.
>> Yeah, we'll get >> So, >> we'll get it figured out. >> Yeah, that that's their baby, not ours. >> Well, I I know, but it's sitting here. It's my concern for our citizens that we're not cutting off the surface that they already have.
>> So, >> no, I mean, if a line were damaged or something, it gets repaired obviously, >> right? Obviously we're calling in locates before we do anything that we get out there. >> Any utility we cross we do it well before um we cross has to go through there. So if something would you know
obviously happen where utility gets cut obviously uh the appropriate phone calls get that result you got going on up there. >> Oh you guys want to watch the news. Um so this is just kind of outlining step one surveying the area and we've
already had teams um out there doing that. Um that has what has provided our estimates and kind of our construction plans in place kind of helping us build our timeline. Uh putting the plan into action. So um that is kind of the phase that we're
working with right now slowly getting going before we would get started uh this spring. So being here with you all and I know Ryan um and members of his his team have met with you Clinton and the mayor. Um so kind of getting that process started
and then like I said spring ideally we would be get beginning construction. Um and I know Ryan probably outlined uh the construction process for you but um his team maintains regular contact with public works for your city and making
sure that um everything is flowing well together. Moving on to splicing and activation. And at that point, um, customers could begin receiving services depending on when our service would be considered going live. Um,
so that is an exciting part of the process. And then like I said, installing Midco and our teams um residents that would elect to have our services would work with us to find a time that we could send um one of our field techs out to install services.
Um part of the construction process is communication is key obviously and communication with you all here at city council um and with residents as well. We know that um installing fiber can be a slightly disruptive process and so we
try to maintain um the most communication possible. Um so between um working with Clinton and providing any sort of information that you all would like to put on your website, social media, uh city newsletters, things like
that, we can certainly do that. Um we would create a website. Um, it's part of our fiber expansion process. We push everybody to midco.com/hello is what it's called. And, um, a resident could put their address in, find out
timing information of when we would be going down their area, when their services would be available. Um, and then just FAQs about the construction process. And then we even get down to the level of um, you know, a few days before construction will roll through,
there'll be door tags. um on the door tags for the residents will include notification that work will be done um on their road and it will also include a phone number for a construction coordinator who's actually on the ground. Um so if there's any questions
um any concerns about the work being done, uh there's somebody right on the ground that can answer that question for them. And that's something that we have found to be quite helpful during our construction process. um just so residents feel that they have somebody that they can go to and is is quite
local. Um while work is being done, you're also going to see these yard signs around um just kind of letting know folks know that it's midco work that's being done. Um I think part of it is residents will have questions and just being able to identify who's doing
the work is really helpful. Oh, I'm sorry. That is my Madina obviously. Jainsville, you can scroll scroll on down Clinton. >> Don't. >> Yeah. Yep. Um, so midco.com/hello
and as I stated there, Jainsville information is going to be uploaded in early 2026. Um, and we'll let you know when that information is live so residents could start um, kind of searching that out if that's something that they're interested in. Um, part of
that process, too, is if if they are interested in receiving Big Coat services, there's a way for them to pre-register so that when construction is happening, um, and they know that they're going to want our services, um, our kid, our team can do a a pre-berry drop so it's ready to go already to
their home. Um, so when the service goes live, they're they're all set to go. Uh just to quote um we've worked really closely with the city of Minatrista. Um like I said kind of the West Henipin area um just trying to make sure we're
we're kind of serving customers as best as we can. So it's one that we like to share. And that kind of wraps up my my spiel as far as Midco. I don't know if there's any questions. Um myself or any of our team members would be happy to answer
those for you. >> Pre-registering properties for uh area to the house. I believe we me and Ryan talked about that. >> Yep. >> You just touch on that how that's going to work. >> Sure. Sure. So, if like I said, um part of the notification strategy is is our
marketing team, of course, letting everybody know that we're coming, directing them of where they can go. But with the pre-registration, a resident can elect to have it pre-buried and connected to their home during the construction process. So it it makes it faster when service goes live and
there's not that leg time of having to have somebody come back out and take care of that for them. So hopefully somewhat less disruptive. >> Uh Jason, can you explain the first reading process and then our next meeting will be the public hearing? Tonight is essentially the first reading
of this ordinance. If you guys do decide to go forward with a franchise agreement with Midco, we would advance the ball to a public hearing. You guys would essentially set that more than likely for uh December's meeting and that's where we would have
publicity input. The franchise agreement that is proposed is very standard. It's really almost identical to what the league recommends. It is non-exclusive meaning that if another telecommunication company wants to come
to town and do business, you are not exclusively aligned with Midco and you can allow competition to come in. Um if you're unhappy with the service that you're getting from Midco, you can always terminate that franchise
agreement and that would essentially then end the relationship. And the other big thing is you can impose franchise fees which you do with your other utilities. Typically those are somewhere between 2 and 7%. I think Jainsville has been 5% range
historically. That would apply to this >> percent of what? >> 5% of the cost of service. That would be per account. So someone has >> 5% of your bail goes to the >> right. Correct. And those those franchise fees
do add up rather quickly. That is something that goes directly to the city. So it is a source of revenue. You guys are charging other utilities. You know that franchise fee you do have to keep it keep the playing field and you can't pick and choose who pays what
correct. >> Correct. So, I mean, from a legal standpoint, I don't see any issue areas with this. Um, I'm surprised to hear that you're going to get all of
the infrastructure in the entire town within one year. I haven't seen that with other companies, but that's that's very good. And it sounds like we're going to get that inserted in the franchise agreement. So, we've got that locked in. I assume you guys have some type of a
track record to put track record of putting that many foot in in a year that cited on it or >> 95 is okay. >> Good deal. >> D, do you have any comment? I think you've worked with these guys in some of the county areas. >> Um, well, I know that our broadband
problem has lots of conversations with anybody who wants to provide broad and for the first stand here and looking forward to the partnership and hopefully it will grow
beyond the bounds of proper eventually in the northern part of the county that could really service and some places that have some density of housing that it would be um that it would be
practical to use as well. Do you want to keep being a partner? >> I have worked with them in some of my sister communities and I would say that by and large I think you guys do a good job. They're always
by and large. Their speeds, from what I'm hearing, are topnotch. That's what you need when you've got people more and more people streaming as opposed to your traditional cable. One
thing I did neglect to point out is they have decide they have written in the franchise agreement possible free the city internet the city buildings. That's standard.
Are you at liberty to say the value that you're investing in our community? >> Oh gosh, I think we'd be at liberty. I just don't have the number quite off the top of my head. Um, I can certainly get that number and and get that sent over to you. >> And would you be building a a service
center or a you know office or a front or a town or something at least temporary? I mean just I'd like an idea of what your total in investment in our city would be.
We typically don't do store. In fact, in my region, which is Minnesota region, we actually don't have any question, >> but we have direct ship. And so, we've got a partner contact that you can
literally order service once our service has been installed in the home, the new person, let's say someone moves out, new person moves in, they can have that equipment shipped in just a couple days or whatever. So, um we do have technicians close by. Um actually have
two technicians in the water area. Um been working years. Um so yeah, it's local support. Um yeah, as far as the customer service, because the equipment has become less and less of what we need at each
install, um it just the understandable. >> Yeah, good question. >> And I'll get that estimated dollar amount and make sure to share that with you. I'll get that estimated dollar amount of investment and and make sure to share that with you all. Sure.
>> So, we do um just recently advertised in the newspaper. I think it's going to be printed this week or um the public hearing will be November 24th, 7:00 p.m. for the franchise. >> Sounds good.
Do you need a motion? >> Public hearing has been set. >> Very good. >> Yep. Yeah. We talked about last meeting, I think, or meeting to continue on to the next. I wouldn't think so. >> You've already set the public just a formality tonight.
>> I tell you what, it wouldn't be a bad idea to accept this as the first. >> I'll make a motion to accept this as the first reading. >> Second. >> All in favor? >> I didn't know if you could hear that. Well,
>> I just got my ear. >> Thank you guys. your part is over. You don't have to hang around for the rest of it. >> All right. Good. Thank you. >> Appreciate you. >> See you guys. >> Consent agenda. >> Yep. Let me grab it here.
All right. Consent agenda tonight. You have the minutes from our last meeting, receivables, and then we have two sets of payables. That first is the very end of October. We had a few payments we had to make. And then the other one is for tonight's meeting. Um, nothing really
sticks out too much in the payables. We did make a bond payment for the one of our street projects. Um, that's really about the only thing that sticks out to me. Sarah Joe, you have anything?
>> All in favor? Public forum. Anyone wish to speak through public forum tonight. >> No one for public forum. Notice in communications. >> I do not have any council reports.
>> I do not double a >> uh golf advisory board met last week. Uh, pretty good meeting. We about an hour. Um, went over a lot of different stuff. Some
potential clubhouse improvements. Um, talked about the spreader, just some things for next year that were kind of thinking things. Kevin's here. Got to meet him.
Um, I don't know. We got another one coming up on the 20th of November. Trying to get some numbers together on a few different things and and see where we're at uh moving forward with some of those
projects ideas. uh Park Road. Uh we've been told that the apartments, the work on the apartments that had water damage should be completed by the December.
Not much else going on down there. We replaced some of the washers, dryers. That's it for for that place. As far as EDA, uh, we have Caitlyn here. >> Yeah, we'll get a full report tonight.
>> So, she'll go over everything there that we did last month. >> At our last meeting of parks, I believe we decided that we're not going to meet for the rest of the year. So, one of us um becomes necessary and there's emergency, park board and commissioner will not for
the rest of year. >> Um, They're supposed good. They the residents handed out candy on Halloween. I believe they had over 200 kids come in and cook candy. So, they enjoyed that.
>> Okay. Uh staff reports cursor. Holy buckets, we finally got there. Okay, administrator report. Um, you have a copy of the October bank statement, the cash balance report as of last
Friday. Um, we do have this annual notice that we give the council every year for the law enforcement support office. um that went into place in 2022, but recent federal legislation has rescended that now. So, we don't we're not required to to do that anymore. So,
pretend like I didn't put that in here. Uh personnel committee meeting, I would like to have a meeting if we possibly could within the next couple of weeks. Uh boards and commission vacancies, we will have the notice in the paper. We
also have it online and a few other places. Um, I did attach an article from the league that talks about the about the importance of commissions and boards. It's a pretty good article. And then, uh, I just put in here our holiday hours. You know, it's that time
of year now where we have a handful of holidays. So, this is just, uh, what is found in the personnel policy as well as collective bargaining agreement with the police department. So, Veterans Day tomorrow will be closed. We close Thursday and Friday of Thanksgiving.
Christmas Eve, we've traditionally met for half a day. And then on Christmas Day, we are off. And then also on New Year's Day. And then last but not least is the most recent publication from the coalition
that's in there as well. Questions? Should we try to set up a personnel committee? >> Yeah, you guys come up with it. Your schedule's probably more full than mine right now. I can make about anything work these days.
>> Week of Thanksgiving. >> That's what you want. Okay. >> 24, five or six. 24. We already have >> we have council >> council meetings. So do you want to meet prior to that on the 24th and we can
meet at like 4:35? >> Yeah, we can cuz there's no park board. So we can meet anytime. Uh yeah, we can do >> do 4:30 on the 25th. 24th >> the 25th.
>> 24th >> 24th. >> That would get us meeting before council if there's anything to brief council on. So on the 24th 4. >> Yep. >> Okay. >> You said 4:30. >> Does that work for you? >> Yeah, it gives me time to
>> 4 is fine. >> I just making sure you can get back at time. >> 4:00. >> I might even get supper that night when that meeting's done. I can run home and throw food in my head. All right. Um, that's all I have for
administrative report. And remember all you messed up last meeting so you got to make up for yourself here. >> Motion to approve. >> There you go. >> Second. All in favor? >> I Okay. Under the apartment heads, we got
EDA. We'll do that in a second. Yeah. >> They actually both are back to back. So, yes. >> You want me to stand up or? >> Yeah. >> Okay. >> So, should we do the admin? Okay. What's that? >> The activity report. >> You want to do that?
>> Well, they're both EA report and activity report are both back to back. So, >> Yep. Okay. >> Yep. >> Okay. >> You're up here for all of it. >> Okay, perfect. >> Does anybody on the council not know her? >> Yeah, I was going to introduce anyway. So, I'm Caitlyn. I have been with the
city of Dville since March. I'm a contract attorney. um pretty much just anything that they want to do. Um so any questions about that? Okay. Um so one of
the first things that the EA has been working on was is a project on 109. Um we have sent out an RFP for fixing the wall because we can't do anything with that property until the wall is fixed. Unfortunately, that's been out
since I think April and we haven't had any response to it yet. >> We got somebody new to pick one up this week >> and it will get returned. >> Great. Oh, okay. I love that comment. Um, so we um really can't do anything
with it until we have a proposal. We know that we can get any funds to actually fix the property. So we're not going to be able to stay on get the application drawing the plan closed and all that. So that's where we're standing
with that. Um we have also been working on a business challenge. So this is essentially a phased competition for business owners looking to expand or entrepreneurs who are looking to open business. Um this will be open to region
who want to apply in order to open a restaurant to do so. Um this program required pretty much uh donations from businesses within travel to purchase price package. Unfortunately, we didn't
see too much success with businesses in Colorado. Um we do have Zena who has 100 business cards that are designed. Um on top of that, we will use the EDA
use for that. Um, the Wasika County EDA has approved $10,000 price package as well and the Wika County program. Um, so that should be launching
in early and we will be ready to market program. Um, we also posted the surf enhancement program in July. We received a lot of applications and provided
applications that involve exterior projects. Uh we initially agreed on $1,000 prizes. Um all of our applications and all of them um the
amount of fun to um something else that we started doing was the three businesses focused on the act learn and learn. This is a program that um is kind of a joint effort between rural entre entrepreneurial
venture um in collaboration with a with green team and Minnesota State University. Um they got grant money to education opportunities. Um and uh we're able to
tune in virtually um and location here. Um, unfortunately attendance was pretty low for this, but the homes of this program have began to allow businesses to attend virtually from
their own location. Provides opportunity to >> and we just had one a couple weeks ago. >> Yep. Um and finally we had the farmers market in conjunction with the department this year. Um
uh was pretty successful I would say at the end of the season we had vendors still out of Fairbanks regarding their experience. Most of them were pretty satisfied. We had a couple people who rated their satisfaction a three or four out of five but the majority of
responded which is great. um or no that was the location market. >> Um most of them rated their level of sales at about a three out of five or two. Um and vendors in general really like
the event having it near the music um and a few of them have contact me about letting them know when we're when applications open next year so that they can apply again. Um and that was Paul who organized
about any changes that we should make and we talked about doing a weekly market instead of just every other week um a later start time and allowing vendors to set up no matter what. >> Well, thank you. That was very thorough.
>> And of course, you know, I like to give praise when it's due. So, I do want to thank Caitlyn for all her hard work with all these programs. um done a great great job this summer and spring and plus you laugh at my bad dad jokes so that ain't bad either.
>> Yeah, you're welcome. >> Uh holiday lunch. Every year I do a Christmas party here for city employees. It will be December 5th, Friday at noon. So you guys are all welcome to come.
We'll we'll have some food and drinks here for everybody. So that was the day they chose. Nobody was off work or anything. So hopefully everybody's able to be here. So Jason, you could I'll even pay for your lunch, too. If you can imagine, if you
can get over here, we'd be happy to have you. Yeah. >> Uh, anything for public safety, Steve? >> No. Anything for public safety? >> Uh, no. >> Okay. >> No. >> Uh, Prairie Ridge spreader price. Yeah.
And Andy had mentioned this earlier when the golf committee met. Uh, we talked we looked at a couple different quotes for a spreader that Jacob would like to have out there to replace the old one. Uh, two two quotes came in. The Tesman Company. It's, as you can tell, it's
what, a little over a thousand less than um MTI. So, the advisory board recommends that the council make a motion to purchase the spreader from the Testman company. >> These estimates include sales tax,
aren't they from that? >> Yeah, we would um be able to do that. Yeah. Would >> that >> we will be able to? >> Yeah, we'll be able to take that off. So then this ending number at the bottom here when it says freight. >> Yeah, >> there's a $350 charge for freight.
>> Some stuff at the golf course is not taxed. >> Yeah. So we'll just have to make sure we >> cuz if you look at the number at the bottom of this page and this page, they're >> not that far off then, >> right? I mean they're 100. I said a thousand. Sorry. They're 100 off.
>> Okay. Yeah. >> Well, if that's the one the board recommended, that must be what Jacob must think he can live with that. So, >> I would move to approve that. >> Second. >> All in favor? >> I at this point we will close the meeting
which is 7:42. See you. Thanks. Praise.