Uh we'll call the meeting to order at 700 p.m. Please stand for the pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under
God, indivisible, with liberty and justice for all. >> We have any additions or corrections to the agenda? >> I have none. Motion. Second. All in favor? I.
consent agenda. >> Okay, your consent agenda, you have the minutes from our last meeting and then you have three sets of payables that were done during March and then you also have the year-to- date budget in there. Uh the only couple things I wanted to point out with the expenses,
uh there is some training and travel um throughout, you know, different departments, different employees. And then there's some annual memberships that were paid. Um there Joel refrigerator.
>> The golf course does have a they purchase a refrigerator ice maker that's in there. Yeah, that's about it. Motion to approve consent agenda. >> Second. >> All in favor?
>> I public forum. Do we have anybody that would like to speak through public forum? Public forum. Moving on. notices and communications. >> Uh you have a couple items from the
league that should have been in your envelope. That's all I have. Council reports. Uh we did not meet the golf course advisory board did not meet last and
the uh personnel committee we've been uh well we'll talk about that here in a little bit. Ivan uh Park Road would uh uh like to replace the windows down there. We have the
money that we can pay for them, but in order to put them in, we need a construction loan of some type that uh uh can pay as we go. Uh we can't get the
money from HUD until the project is completed. So the contractor won't start the project without down payment or earnest money. in visiting with uh the lenders here. Uh
they said that uh uh they would need collateral. Park Road does not own the building. The city of Jainsville owns the building completely free of debt.
So at some place we need to investigate if we can um use that building against the project. So got we were at EDA here the other day
and uh discussed quite a few things briefly. I can't think of uh um one big item that we really went over. So, thank you. >> Uh park board did not meet uh planning
commission, excuse me, met a couple weeks ago. Um there was just a lot of talk about how we could improve uh different methods to bring more businesses into town. um looking for grants to potentially improve our infrastructure so that we don't have to
wait for somebody to make an offer. We're just ready to go when they want to come in. Um so just kind of a lot of pipe dreams and maybe possibilities. >> What do you mean Thursday? >> Thursday. >> Yep. Thursday we meet.
>> All right, moving on. I mean, you have the administrator report, but that's Golf Course. So, is it? >> Oh, kind of a typo, but that's a typo.
>> Okay, I'll give the administrator report. Uh, in your packet is the March reconciliation. You also have the cash balance and graphs dated last Friday. Uh, the local board of appeal and equalization. That's where you come to your county and discuss your evaluation.
Uh that meeting for the city of James will will be next Tuesday from 1 to 3:00 p.m. at the courthouse. Um Midco this Thursday at the park here across the street, they're going to host
an open house, kind of a ceremonial first dig for their project that they're going to be working on this year. that will be at the park here at 2 p.m. And then also the Moond Dogs did reach out and I asked the EDA last week uh
they're interested in hosting a Jamesville night out again at the Moond Dog game. Uh this this would be our fourth year that we've done it. So I'm getting some dates and stuff with them right now. And last but not least, the update from
the coalition um has some kind of first half legislative updates in there. If you read through that, you can see how we're getting so much accomplished in St. Paul. That's all I have. Motion to approve administrative report.
>> Second. >> All in favor? All right. Staff reports. >> Got the golf course tonight for department heads. Jacob. Um so official open date for the course
was March 25th this year. So we've been open a few weeks. Uh it's been a really good first few weeks um with the weather. Um, we've only had to maybe close a couple days in there. So, it's been awesome. Um, I think we're up to 266 members right now and we are still signing people up. I got about five or
six in a stack right now that called in tonight and stuff like that. So, um, we are well on their way to where our memberships usually are. Um, couple things we did have to do was ice maker died and our big beer cooler died. So, uh, both those had to just get replaced
right before we opened. So, um, but they're both installed, working great. We actually have a secondary smaller ice maker up by the bar, too, to keep up with ice. The last one sounds like did not keep up very well, especially tournament days, things like that. So, we have a big one downstairs and then a smaller one to try to keep up just with
drinks and stuff that's right there. So, all I have anybody has >> I I have a question. You were doing memberships where people could pay like half now and half midyear.
>> How is the bookkeeping being done on that? Is it being >> Are you charging for for half now and half later? >> There's been a couple that ask you half and half. Most are doing like a three payment plan. So they put third down >> on May 31st, then we will run their
credit card on May 31st for that next third and then August 31st we run the next one. So they give us a credit card that we keep on file in our system through the software system. >> My my question comes in my looking through the uh uh membership
the dollar amount is down from the previous year. >> What might be part that we don't have all the memberships we've already sold to. If you're looking at like a full year, I know we're probably going to sell at least another 50 to >> that. That's my question is how it was being >> Yep.
>> done. >> Yep. So, I just I mean, as as we've opened the doors, I mean, every day I'm selling memberships yet too, right now. So, I don't see that slowing down anytime cuz some people aren't even I mean, they're not come up to the first round yet, that kind of thing. Um, leagues start next week. Um, this week,
Thursday, we'll do senior league. I have a feeling few of those might come in and do memberships. And then next week with this with the men's league, um, we got 120 guys signed up for Monday Night League and 100 guys signed up for Tuesday night league. So, I have a feeling there'll be quite a few memberships with that stretch coming in
that they haven't gotten yet, too. So, >> thank you. >> Yep. Anything else? All right. So, kind of a big thing for us. Um, it really started last fall, but was some asht tree removal. We got
started on that last fall. Um, kind of lost track, but I would estimate we cut down maybe 50 ash trees last fall, so we're still cleaning up some of that. Um, you know, there's still a lot of stumps
out there to take care of and and patch the turf in, but um, so that's something we're working on right now. Um, something we've been discussing with Jaga a little bit. Um, possibly a rain shelter replacement.
Um, we used to have two. We We tore one down a couple years ago. It was just in rough shape. Couldn't fix it. Um the one that's left is is kind of in the same boat. It's original to the property. Um
so we're discussing replacing that and and hopefully we'll get some help from Jaga on that. Um we've got it in the budget this year to replace the siding on the building that also is original to the building. Um
still getting bids on that. Hopefully they'll be coming in the next couple weeks and we'll put together some kind of plan. Um, last thing I'd like to mention is just how good of a job Kevin's doing. I think he's really doing a nice job. Um,
making some some good changes. Um, he's well received by the members. Um, very well organized. I think he's doing a good job. So, it's a pleasure working with him. >> Great to hear. Anything else?
>> How much did he pay you to say that? >> I think it was the first time I've been in front of the council since >> Yeah. >> You think >> he's been hired, so I I thought I had to sneak that in there. >> Are you going to replace the trees that you're taking out? Um, it's kind of up for discussion, but it it certainly
won't be like a one for one. Um, >> has it opened up the course a lot? >> It has, but I would say in a beneficial way almost. Um, >> now we we've discussed like replacing
five trees. We cut down 50 and maybe we'll replace five sort of important ones. Um but yeah, it certainly won't be a one for one. >> Okay. >> Um >> so yeah, we're we're still putting a plan together on that too, but yeah,
it's not the highest priority right now, I guess. So >> yeah, I was just wondering how it looked like I'll go out there and check it out and stuff. >> Yeah, the ones that were already embedded in where you would and >> Yeah. I mean, if you know much about the
golf course, uh, a lot of the ash trees, I don't believe were intended on being there. Um, like like by the architect, so um, a lot of them won't be missed. That's maybe my opinion, but uh, >> yeah. Yeah. So,
>> okay. >> Yeah. >> Anything else for Jacob? >> You've got the shelter and the siding. I know that the deck out there has just been repaired shortly or not. >> Yeah, just a few years ago rough. >> Yep.
>> And it's it seems like all these items are bunched together, which is normal with a new course. It all wears out at the same time, but it would help if >> things could be spaced, >> right? I mean, apart. >> That is our intention. Um, we've kind of
been plugging away at it over the last few years. Um, siding is is this kind of this year's project? I think there's a roof we'll have to look at. Um, there's quite a few things we're going to have to look at over the next few
years. And yeah, I think each year we'll have to try to pick something out. And um you know, on a list of importance, uh just start replacing things. And um yeah, everything's about 30 years old
right now. And and it just no more life left in a lot of it. So >> very good. >> Thank you. So, if you look at the staff reports, the first two items tonight uh relate to
the bond that we are taking out for the uh electric improvements. George Erson from Northland was going to be here tonight. He planned on coming down, but I talked to him at midafter afternoon due to the weather. He thought it was probably better if he stayed home. So,
I'm going to call him and he's going to kind of walk through those first couple items with us if you're okay with that. So, just get him on speaker phone here. >> Hello, Clinton. >> Hello, George. You are on speaker phone in front of the world.
>> Hey, fantastic. Uh I hope the weather is okay down there. I was just seeing some tornado warnings. So, >> you're you're all okay, right? >> So far. >> Okay. Okay. Um well, thank you for the
time here and mayor and council. George Alison here from Northland Security and uh sorry I couldn't be with you tonight but uh you know sometimes weather gets in the way. but uh a couple different items on your agenda for this evening
and I'll I'll hit the highlights here and then certainly address any questions you may have. So the first is uh debt management policy and that's um something that a lot of cities throughout Minnesota that get bond
ratings are adopting and and that is a policy which kind of serves as a as a uh a driver or kind of a uh you know a policy if you will for uh debt consideration. Gives you some limitations on debt. gives you uh
structuring uh practices etc. and and mayor and council I can go through this uh and hit some of the highlights and then certainly address any questions. It is good that a community would have a debt management policy. When when
recently Clinton and Andrea and I were on a bond rating call with Standard Course, they ask about what policies and procedures do you have such as a debt management policy, an investment policy, fund balance policy, etc. And so the
more of these that you have um you get another check box uh in the management score. So Clinton, if you've got this up on the screen, I'll actually have you uh go to page two. At the top, it should say debt limits.
>> Okay, just one second here. Stabs here. Okay, >> it's on the bottom there. >> Bottom of the first page. debt limits. >> Yep. Uh so again, Mayor Council, I'll just hit some of the highlights here in respect to your time. Uh so a few of
these items that are noted in here are, you know, right out of Minnesota state statutes. For example, under debt limits, uh under a it's just referencing a number of the statutes that Minnesota municipalities issue bonds under.
Chapter 479 is the is the key statute that that everything kind of starts with and then you have different uh authority beyond that uh depending upon what type of revenue source what kind of project that you have. So the policy here's where they they want to see that you
have defined some parameters. So for example uh B debt shall not be issued for capital projects or assets with a useful life less than five years. Now, that's typically the case uh for most municipalities. I mean, you might have
some public works equipment, public safety equipment that might um be close to useful life of that. I know patrol or squad cars sometimes have a shorter life, but uh as a general practice, you want to be issuing uh for things that
have a longer useful life than five years. Um C, you should not be funding current operations and that would be an issue that would be a red flag to any rating agency if you are funding um you need to issue debt just to get through
the school or get through the calendar year. That that is um uh under D, this is what's the called the statutory debt limit. You're limited to 3% of the market uh overall market value within your city. Uh so that that's some of the
um kind of starting parameters that you have in your policy. Debt structuring practices. Next um the term of the bond shall not exceed the useful life of the asset. So, for example, if we were financing um
a a new building uh for public works, you know, just to pick an example, and that had a useful life of 10 years, and I know that that's certainly not the case that buildings would exceed that, but you had bonds that were issued for 30 years. I mean, that'd be a an example
of something where you should be either matching up uh the useful life or shorter than the useful life. uh of the asset. So, um just a little bit of debt structuring under D call features. That's uh what's called the redemption
feature. Um we'll make sure that we have those in the bonds that we issue with you. That's where you can prepay or refinance if if market conditions are favorable. Uh under E, you'll issue fixed rate debt, not variable debt. Uh variable rate debt would be where you're
tied to an index that maybe maybe it's tied to say the 10-year Treasury and you're fixed for five years and then it resets to the Treasury market. Um Minnesota municipalities typically don't issue that type of debt. They issue a fixed rate bond issue like you'd be
considering uh this evening. Um, I'll jump ahead here a little bit, Clinton, to the next page. And this is again just a little bit more hitting some of the the key highlights under under B, if that's uh the page
that we're on. It talks about uh bond ratings that will engage at least one of the three major rating agencies um when you have the consideration of new debt. Um certainly next C bond council that's
not your city attorney but every time we do a bond there's a specialized attorney that provides an opinion that you can issue tax exempt debt. Uh that's what bond council refers to and um just gives a couple of parameters for if you ever
consider refunding bonds. We haven't had the opportunity to do refunding bonds here um in in in the most you know recent several years because the market conditions haven't been favorable but certainly that's something we keep uh in
touch with your staff. Um debt management practices. This is uh the first section is talking about investment of proceeds, meaning that um you'll want to make sure that you put at closing the bond proceeds into an
interestbearing account. And so it that speaks to that under D is something called continuing disclosure. And and the city engages Northland to do this uh for you on an annual basis. Continuing disclosure means that um we provide
financial information to the broader investment public so that if they ever have a question about buying City of Jainsville bonds on the secondary market and bonds trade just like stocks um on the secondary market. So they can look
up this information just to see information about the city of Jamesville. Um C is what's called arbitrage rebate. That's where now you typically don't have bonds that are subject to this. What what arbitrage rebate means council is that um if you
are borrowing at say 4%. But the investment yields in the current market are such that you can earn more than 4%. The interest earnings above what you're borrowing at is called positive arbitrage. And so, um, this, uh, the SEC
governs that. You are exempt from that when you issue bonds in a calendar year less than $5 million. So, Jainsville has uh, more often than not, in fact, I think you've always issued bonds exempt from that because they be less than 5
million. Uh, but nonetheless, you want to put that in your policy. The bottom of that item E talks about the city will maintain a separate post issuance compliance policy. You're way ahead of the curve on this. You approved
postisssuance compliance policies in 2012. So, so that was done long ago. Um, you don't have to do that with every bond issue. You just have to do that once. And that's basically just saying uh those are policies that uh govern
bonds after they're issued and and you know how long do you keep records in place uh things of that nature. So um the next page Clinton talks about um conduit debt for example. Conduit debt is probably not something that you've
had um brought to your attention that often although certainly it's it may have been done. Uh and that's where 501c3 entities uh oftent times it's healthc care related or senior housing
um they can issue uh they can't issue tax exempt bond bonds on their own. They have to go through a municipality. So that's what's conduit debt is known as is that you might issue on behalf of a 501c3 issuer
but it's not it might be in your name but it's not your debt. So that's that's a little uh explanation on conduit debt. And certainly if you as the city ever get approached by a a conduit issuer
Clinton uh Andrea just just make sure you get in touch with us. We we'll kind of guide you through that process. Um, and then I I'll just note one more item at the closing here. It's uh the reimbursement bond summary uh is listed at the end of your policy. What
reimbursement bonds uh mean is that uh and actually this is something the city has done before. Sometimes the timing of when you get bond proceeds um and when you have your first invoices presented to you on a project don't
always sync up. Sometimes you you get invoices where you don't have your money yet, so you got to use your cash reserves. And so that's really what reimbursement um section is talking about where uh if you approve a resolution or what's called a
reimbursement resolution, you can pay for uh an expense with your with your uh fund balance, if you will, and then reimburse yourself at a later date with the proceeds of a tax exempt bond. So if you don't have that resolution approved,
uh you're not so you you kind of don't have the opportunity to do that. So it's important and and and your staff come uh city is very verse in this. We we regularly talked about this as part of a new bond issuance. So So this is a good
uh practice for the city or a good policy rather. Uh I know I went through that rather quickly mayor and council but it's good to have a policy adopted you know just like in the past you would have done a fund balance policy saying
maintain so much of reserve or an investment policy etc. This is kind of managing your debt and uh when you have projects we we just want to make sure that we adhere to these policies. There's nothing too ownorous in here. It's really just kind of um making sure
that you're aware of some of the statutory limitations and you know stating some items like that we're not going to issue beyond the useful info project. So um any questions mayor or council on the policy? >> I think he covered most of it for us or
anything I can think of. >> Okay. Good. Good. So that uh and actually it's uh when we did this recent moderating call relative to the bond that you have on your agenda tonight, we brought up that you have this in draft
form that it's going to be uh considered at your April 13th meeting. Certainly the next time you have a project which you know potentially would be a straight project in 2027 this would be a final version that we would provide to the
rating agency and you'd have credit for for approving uh this policy. So, um, what I would just recommend, mayor, is that the, you know, motion there. There's no resolution in there this regard. Just a motion to approve the policy.
>> All motion to approve the policy. >> Second. >> All in favor? >> All right. >> Thank you, mayor and councel. >> Thank you. Um, if that's okay, could I go right into the next item? >> Yes, I have the bond sale summary and I
printed that out and gave them a copy of it. I also have it on the the big screen. >> Okay. Okay. Uh, before I do that, I thought I would just touch briefly and then we don't even have to pull this up. I'll just refer to this. Um, as part of
uh issuing the bonds, I worked with Clinton and Andrea on the assignment of a bond rating for the city. This city has recently been rated A+ and that's been with the rating agency
standard course. And so the outcome of the rating we we well first of all they provided questions to Clinton Andrea and I and they provided a lot of background information ahead of the call and so the
outcome of the rating um process was that they affirmed the city's A+ rating but then um usually it's an A+ with a stable outlook. In this regard, council, they assigned an A+ with a negative
outlook. Um, I I'll I'll give a little positive twist to this. We stayed at the A+ level as opposed to, you know, in the A category. So, there's with standard course there's a minus, which is the
bottom of the A category. Then there's A, and then there's A+, which is at the top of the A category. And then above the A+ is the double A category. So we stayed at the A+ but we have a negative outlook. Now, the negative outlook was
assigned because the city dipped beneath its fund balance policy and and so that was um noted certainly in the rating report that uh you have a policy that says that you will maintain 40% of the
upcoming budget year expenditures. Um and so you'll basically between four and six uh months in reserve and just with conservative budgeting I think there was less than anticipated uh
building permit revenues and uh and and a little bit lower state aid that resulted in a little bit lower fund balance uh for the city. So that's why the negative outlook occurred. What they
do say with a negative outlook is that it reflects their view that there's a 1 in3 chance that deficits could persist um and that a the potential that they would downgrade the city thereafter.
Now, um, Andrea and Clinton did a great job of following up this information and actually preventing a downgrade from occurring because they provided information, excuse me, that that the city has taken
corrective action already um to over a two-year plan build back the reserves. And so, council, that's an important step. But I I I I want to just make sure that it's uh emphasized uh strongly here
that uh keeping your your nose above that minimum layer or the floor of your fund balance policy is very important. Um in in the case of Jainsville, we're talking about um raising it from, you
know, about 850,000 up to the ballpark of about 900,000. So, it's not like we're talking hundreds of thousands of dollars that you need to lift your fund balance by. It's it's 50 to say $70,000
um of replenishing reserves. So, so Mayor C, I just wanted to point that out. Certainly, there's other items that are mentioned in the rating report such as, you know, enrollment that's occurring in the in the county, your proximity to Mano. Um, and and so those
are all positives. So I I I think staying the course is is very good with the exception of um you know kind of making sure that you do like what Clinton and Andrea said of of staying on a plan to you know build back reserves
um over the coming years. And I think that's that's important in that regard. What will likely see happen is that negative outlook with that A+ rating back up to a stable outlook.
Any questions on that, mayor or council? >> No. >> Okay. Okay. Great. Great. Thank you. And I should say, hey, it's not all blue here. So, uh, getting the A+ rating assigned allowed us to go out similar to
2024 when we issued, uh, the first round of of financing similar to this for the utility. Um that A+ rating was assigned then and then we were able to go up and get what's called bond insurance. And getting bond insurance is
to an investor that buys your bonds, they're guaranteed the return of principal and interest on your bonds. Uh so that's that's what insurance provides. What that does is it lifts your rating from that A+ up two notches
to a double A rating. And it, you know, because of that, it helps to drive the interest rate down movement. So, um, mayor and council, I'll then refer to the bond sale summary that Clinton may have up on the screen and you may have a
hard copy of as well. Um, and so what I just stated, if you looked at page two, which is more of the summary, um, you basically see that there that, uh, we've got an overall financing term of 20
years that, uh, that the assignment of A+ under results. A+ was assigned with that double A rating uh, EG a short guarantee. >> Huh. Denny, did was there a question? >> Nope, you can keep going, George.
>> Okay. Okay. Um, final attorney, like I said, 20 years out to 2040. Optional Paul Council, I referred to that earlier as redemption, that's what um, you know, if there's a drop in interest rates in the marketplace, uh,
which which of course over time there there can be. um any principal that's maturing after 2034 and out to the final maturity in 2045 can be refinanced or prepaid.
And so that's I mean in your case there's about 2.8 million of principal or about 70% of the bond is after the call date. So that's important that we that we keep an eye on that uh going forward. closing date. The date that uh
funds will hit the city's account is May 7th. So, that's uh noteworthy there. Uh I really appreciate working a lot with Clinton and Andrea on this one because it, you know, we did a little bit of uh
structure the debt in such a way that can maximize the proceeds to um to the city and utility for the project. And then uh also it makes it what I would say is more likely that we can refinance
refinance these bonds in the future and and achieve a savings then. So uh mayor councel I can certainly address any questions that you have. >> Nope. We're good. I think we got it. >> I hope that's not Is that I hope that's
not the tornado sir. >> Yeah. >> Okay. I'm sorry I shouldn't keep talking like this. Um that's my presentation mayor and council and sorry for the rush here and not being there but uh um the only action
that you have then this evening relative to the bonds is there was a resolution that was sent down from the bond attorney. The only action relative to that is is approval of that on on page one. Mayor there's a paragraph that
starts resolution for the issuance. That's really the the key section there um as as a motion and then voting draft. >> Is it this resolution 20268? >> Yeah. You don't have the resolution in your folder because we received it at
like 11th today. So, do you want me to make a motion to adopt this one then? Done. So, I'll make that motion. Second. >> Okay. George, I'm hanging up on you, dude. >> All right. Yeah. Just like we talked about, uh, if you and the mayor can sign
approval and and like I said, if somebody was just saying, hey, if you just approve resolution blank, I know you said the numbers earlier, Clint, um, uh, that that's really the only action needed on that resolution. So, >> all right, perfect. Thank you.
>> Okay, be safe everybody. >> All right, thank you. >> See you. >> We have a motion and a second. All in favor? >> I I passes 40. I believe that morning was for south of us. >> Yes.
>> Yes. >> I just got to fill this was here and >> I can do that with like on a typewriter. >> Sorry. Okay. That's >> I can just type them all tomorrow. I'll type them. >> So this is >> usually they say
keep those. I think it's yellow. Oh, >> no voice. >> Yeah. >> She didn't say anything till I needed. >> Gotcha. Candy, you just sent me your radar. >> Warning, we're on our way to ours. >> Uh, moving on. You got the names of motions. I missed it. Okay.
>> All right. We have a couple more items under admin. Letter C. Um, Ivan, would you like to you requested at our last council meeting? >> I brought this up uh at at the last meeting. I know there's a a small number
of cities across the state of Minnesota have gone back to the old flag. Uh for me, the old flag wasn't put in place properly. Uh the citizens were allowed the opportunity to design a new flag.
uh they kind of picked their their top winner, went back into committee, was changed severely, and we ended up having to take the one we have now. It was never approved by anybody
uh formally. So, I would like to see us go back to using the old state flag. And I'll make that a motion. Second. >> All in favor? >> I >> I
for Thanks. >> Moving on. Uh letter D, the consumption display permit for the bowling alley. Since there's the uh the setup setup arrangements at the bowling alley, uh Dan size is required to have a consumption and a play permit. We do
this every year. Um he paid the fee. The information was filled out, sent to the state. We're waiting for it to come back from the state. So, if you could make a motion approving this permit contingent upon get coming back from the state.
>> I'll make a motion approving permit contingent upon state approval. I'll >> second. All in favor? I >> This is 40. Make sure he gets something to hang on
the wall. >> Yes, please. I >> believe so. Yeah, I think you >> What? No. >> I said make sure he gets something he can hang on the wall. >> Oh, yeah. Yep. >> Songs in the park. >> Yes. We we've recently received uh three
different contributions for the songs in the park. So, they're in resolution number 10 there for you. >> Motion to approve. Second 10. A motion and a second. All in favor? I >> I pass is 40
public safety. Okay, we do have a couple items to talk about here as far as the uh the police department. Um, as you all know, Steve Johnson is uh resigned as the police chief. That was effective Friday, April 3rd. Did I say that right? Yep. Friday, April
3rd. Um, attached in the packet is his resignation letter. If we could have a motion to accept this resignation letter. That is the first step. >> I'll make a motion to accept the resignation from Chief Johnson.
>> Second. >> All in favor? >> I. Second step, we need to announce that as a personnel committee discussed, uh Marsh Vanderwilt is now our acting police chief until we hire
a chief. That's all you needed. That's all the BCA needed. >> You can give a speech. >> Still in traffic. >> How long of a speech is this? We want to do that right now. >> Yeah.
>> Uh we've got a plaque here that we'd like to give to Steve. He's definitely earn that. Uh just on behalf of the city for 24 years of dedicated service to the
town and community members and very appreciative of that. Let me get a better get back up there and shake his hand again. I did not get a good picture. >> You were too quick. >> Thank you. >> Thank you.
>> Did you get a picture, Mike? >> Do we need a motion to hire Marsh in that position? on what >> to >> for Mark >> for Mark >> I don't think >> you want if you want to make a motion do it I'll make a motion >> better because I think they asked him
for the council minutes showing that he was approved >> okay so motion has been made to name Mark Vanuilt as acting chief >> second >> okay >> all in favor
>> I four >> all right and then the final thing discuss with the the police chief opening is the personnel committee did meet. We talked about the process, the steps we'll go through to find that chief. We s man
stop. Uh the personnel committee suggested we follow the exact same process as we did when Dave man retired. I did talk to the individuals that were part of the interview panel and they are all willing to serve on the interview
panel. So, we'll have representatives from the school. Um, Sheriff Dulas will be here on the interview committee and then the council of governments will also help. If you're okay with that, if I could just have a motion to follow the same process as a couple years ago and
then I can get, you know, contacting the newspapers and whatnot to get the ads in. >> I'll make a motion to follow the procedure that you followed last time. Second. >> All in favor? I
>> All right. Thank you. Last but not least, Joe has patiently been sitting here. Now it's his turn. Too afraid to go home. >> Looking at some quotes for a colarium at
the cemetery if you want. >> Yeah, as I discussed with you guys at a previous meeting, um we've had some inquiries into >> getting a colarium installed out at the cemetery. Do you have a picture
or you guys have pictures in your packets? >> Yeah. >> Just to kind of see what we're talking about. >> Um went to a couple different companies, got a couple different numbers, different models. Um two of the comparable ones are from Cold
Spring. I think that is the actual Cold Spring unit pictured there. um six six rows across, four rows high. Um just kind of a basic starter column barium.
You know, what we're looking at is something if it catches on um that we can keep adding as as we move forward in the future. Um price tags on this one, $48,93
from Cold Spring. Now, keep in mind that's we I plan on if it is approved, I plan on doing the foundation work. So, from that $48,000 deduct $7,300. So, about $40,771
just for the unit itself. That's not any of the other prep work. Um and then from the other company which is the exact same calarium um it'll be $42,175 all without the foundation. We would do
the foundation prep work. >> Um just a couple different color options that's available. Um, and as you can see in that picture, what another thing we have to decide is
etched front plates versus bronze versus a bronze plate. Um, I would recommend a bronze plate. That way, if when someone passes, they can just get the plate ordered and we can attach it directly to the front rather than taking the front
off, mailing it off to get etched, then bring mailing it back and then getting installed. Um, that's the first two kind of comparable quotes, but I wanted to get another one presented, too. It's from one of the same companies that create a legacy. Um, it's for a basic
kind of the same model. It's a 48 space uh 48 nish um colarium. But the one the thing that I like about this one, I don't know if you have a picture of that one. It's the Nelson, but it's going to look very similar. I
mean, they're big granite blocks. Um, one thing I like about this one is it's the ability to put two urns in one space. >> Um, so basically it's called a 48 96. Um, the other two I already talked about
are only one one earned per space. Um, so what's really attractive about this one is just the construction of it. The niches are a little bigger. Um, and the price for that is after pre-drilling for bronze plates,
they'll pre-drill for whatever bronze plate um, we want to affix to these things. So that with no foundation, it's going to be at $25,691. Um, that's delivered and installed on a slab that we have prepared. Um,
any questions on those right now? >> Go ahead. Go ahead. >> Okay. So, I was curious when you're talking the 48.96 and two earns. That would be for like family burials if not like we can sell two separate families to one space
or >> Right. One earn. Yeah. Per person. >> Okay. >> Yeah. And but it's in the the Nelson this one for 25. It's you can put two urns in one spot. Yeah. Yeah. Husband and wife or whatever have you. Um so that's what makes that one a little more
attractive uh in my opinion. Um but Jeff Ivan, you had a question? >> Yeah, I noticed in the Cold Spring specs item number nine is you have to be able to get a 70 foot long trailer into the
cemetery. Mhm. >> I've always been taught that you can't take a trailer with you when you go, >> but getting a 70 ft semi-tra into the cemetery is not going to be easy. >> No, absolutely not. It's a narrow county
road and if that's something where >> Yeah. We have to get payloaders involved or or what have you to get that thing off of there um would have to be something to be discussed. Yeah. Yeah. What's the cost to
bury somebody one of these compared to a lot? >> Actually, when all said and done, pretty comparable, are they? >> Mhm. Um, a lot of the ones in the area, cemeteries, I did some checking around, most of them for one niche, um, niche, niche, whatever, however I'm going to
say it. um $2,000 for just the spot plus about $500 for a bronze plate. Whereas your traditional burials are what are we at? 44 400 I think for a a plot. Then you know 400 to the cemetery or the
funeral home and digger to mark it and dig it and then you got stone and that. So it all adds up. So >> depending on options, of course, >> what the payback was compared to the lot versus
>> Right. Right. And that's the other thing a lot of people are putting these in, you know, because they're running out of space. Well, we have space out there, but I just wanted to let you know that we do have space, but there have been inquiries um into some of these alternatives, too. So, that's why I wanted to bring it forward and see if
there's any interest. So, >> do you have any thoughts versus the granite versus granite plastic on these? >> Um, just from people I've talked to, the the full granite construction, which was unlike the Nelson, um, is kind of ideal.
Just lasts and it's all the same and just looks nicer. Yeah, because that's one thing like with that cold spring model um like you just said it's uh where does it say? It's concrete and polystyrene enclosures
um with a granite front whereas this other one it's full all granite um construction. And you said you were just we're only going to do the bronze plates like this one says you can do black doors. Yeah. Uh just uh for ease I think bronze
plates cuz you could just call them say this is what we want on them. Um and that would be a a family expense that wouldn't be >> part of the upfront cost. Yeah.
So I'm looking here at the cemetery fund has just under $80,000. So, you're talking of running that down about halfway. >> Yep. Maybe all said and done after Yeah.
foundation. Uh if we go with the, you know, the $25,000 model with uh obviously you want to do a little landscaping and stuff around it and dress it up nice. And >> now I know you said you wanted to do the cement work yourself. I know you're
thinking you're going to save some money, but there's enough road projects in town to keep your crew busy besides mowing the grass. >> Yeah. >> So, I'd ask you to reconsider that. >> That would be Yeah. from 25691.
Um, if we go with that model, it would be, you know, 29572 with the pre-drilling included for bronze plates. Yeah. What do you recommend, Joe? Um, if it were me, my recommendation would be move
forward with like a Nelson the Nelson model um with bronze bronze plates. Um, it's just these are some of the examples of the bronze plates. Then you could put the two names on there and
then you just add the screw the dates on whenever they >> there a particular color that everybody leans towards >> or do we want to just do the white so it blends into the field? >> So the colors you have the that sheet with the four the four colors >> I I recommend something similar to this
with kind of a white granite outline with a brown door >> but something very similar to that. Um, I got to find that. I know it's here. There we go. >> Yeah. So, for that model, uh, the Nelson
model, and you can do with a white granite exterior with a brown harvest brown door. And that kind of looks nice. Can you scroll back down to that cold spring model? That's what essentially further >> that's essentially what it would look
like but not that exact model but that's exactly what it would look like. So do you see these being sold as needed or can they be pre-bought? >> I would you can pre- buy them. Um but
yeah you always run the risk. I know there's one sitting over in Waterville that isn't near capacity. Been sitting there for quite a few years, too. So, that's that's just something we have to weigh out and that's something we want to move forward with. But, a pre- purchase. Absolutely. Yeah.
>> I mean, if we go with the $27,000 one, we only have to sell 12 or 13 of them and we've made the money. >> That's the other thing. Yeah. >> Yep. your return to be a little little quicker and then as it does hopefully if it fills up and if it's used then yeah you can move forward with kind of adding
another one in at that time and I like the idea of going with that the cheaper option because you put the families together and it would be easy for the city to recoup their costs >> if there's two in there it's double the fee correct
>> that's something I still haven't ironed out that. Yeah. What are you grinning about? >> Double the fe. >> They have both sides of the thing. You can put them in from the front or the back. >> I think it'd probably be similar like a
regular plot where the first rate of internment is is normal price and then the second rate of interment is a little lower. Yeah. >> I'm still hung up by him trailer to heaven. >> Whichever one could. So, is that a motion?
>> I motion for the Nelson 4896 in Arctic white and brown. >> Are you going to pick colors, too? >> If that's what Joe says is trendy, then why isn't it? >> Are they trends?
>> Don't ask me about trends. We got >> I'll second the motion. >> All in favor? I >> I >> King of Style over here, >> right? >> 40 >> days go yellow. >> Anything else?
>> Nope. >> Make a motion to adjourn. >> Second. >> All in favor? I >> 40. Uh meeting adjourn at 7:58. Now we go out and see if the town is still