We'll call the meeting order at 7. Please stand for the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and
justice for all. [Music] There >> any changes or additions to the agenda? I am none. Motion to approve. >> Second. >> All in favor?
>> I >> consent agenda. >> All right. You have the minutes from October 14th, then the payables and the uh the budget report for you. Um don't really have anything significant in the
payables tonight unless uh Sarah Joe if you can >> I looked through it. I didn't anything. >> Okay. On the minutes um Steve and Mike weren't here last meeting.
Vanderil was but Steve wasn't neither. Oh, >> Mike Panto. >> So, Mark was here. >> Just thought I'd point that out. >> Yeah. No, that's good. Thank you. >> Other than that, that's good. Motion to approve.
>> Second. >> All in favor? >> I >> I notice communications. >> Little letter in front of us. >> Yeah, but don't talk out loud about it. >> Right.
>> What's that? >> No. Oh, yeah. I did. Public forum. Not bad. >> Okay. >> Council reports. >> Uh advisory board meets Wednesday.
Some stuff. Meet our new uh guy there. >> Yep. Started today. Um, Parker Road is uh with HUD being shut
down, we can't receive uh some of the funds we have set aside for projects. We were running into problems. We have that water issue repair that we're doing and
the contractor wouldn't begin. Uh they had stripped it all down and it was dried and ready to be put back together. They wouldn't begin until they received the payment and we couldn't get our money from we have found we had enough in a savings
account someplace that they would begin the work that way. Uh we all have also received some of our insurance money for this project. So that helped. Uh unfortunately that came with a notice from the insurance company
that they'll no longer cover us because of the size of this plan. So we need to find a new insurance company shortly. >> Who was it? >> Is working on that. >> Who was the insurance company? Who was
it? I don't know. >> Well, obviously we would push Rita into looking local if it's possible. >> Yeah, she's talking to Julie. Okay. >> So, >> uh park board met about an hour ago. Um some of stuff we talked about we'll
be talking about later in the meeting. Um, we did get to see the pictures for the updates of the pavilion at the park. Um, looks really nice, really clean. Um, he did a great job, I think. Um, I believe Clint said he hadn't turned in
any receipt yet, so somehow he figured out how to do it all without invas. Um, write his name down. Um, we had a board member uh give his resignation. Uh Joe, what was his last name?
>> Roker. >> Roker, that's what it was. Joe Roker gave his resignation. He will not be continuing on for another term. Um uh we Paul came in and talked about the farmers market
um that they're going forward they're planning on doing every Thursday rain or shine starting at 5:00 instead of 4:30. and uh he was approached by a sponsor to come in and um bring portaotties
and then clear them out that night. So I believe that was everything that we're not talking about later. >> Do good. >> We have a party down there. Is there a conflict of interest with that provider?
I >> think they just want more. >> Just want more >> for that evening because there's so many people. >> I understand that. But >> I don't see any conflict with that. >> Yeah. >> Um nothing had been confirmed yet. He was just bringing it to the park board to kind of throw out there that we had a
sponsor. >> I don't think there'd be any. >> No, I wouldn't worry about that. >> Administrator report. >> Yeah. kind of slipping here, aren't I?
Okay, you got the cash balance dated last Friday. Um, just wanted to let you know that we have submitted all the information to Blue Cross Blue Shield for the uh, health insurance and I imagine I'm going to talk to Julie here tomorrow. um she was busy today
when I stopped there, but there is a portal that employees can sign up for. They can help, you know, track their track their claims and things like that. So, that's a good that's a good little service, I think. Um and then I just want to let you know that at the end of the year,
in one of the last pay checks of the year, we always write like a one-page memo to the employees telling them what their health insurance monthly cost will be. Um, and a couple other things, you know, with the personnel policy. So, all the employees will be getting that information probably in the ne next
month, I suppose. Okay. Um, like Andy mentioned, the the golf advisory board meets on Wednesday night, and they are going to look at the draft of the golf course budget. I want to thank Jacob. Jacob sat down with me here last week,
two weeks ago, and we put a we put a good budget together. Then the council will look at that on November 10th at our next council meeting. Um, there was one little mistake on the resolution that we approved for Wasika's county, I'm sorry, Wasika Hockey Association.
Uh, the resolution did not have the address of the purple goose. So, we put that on the resolution. I I put it in your packet here. Andy and I signed that. We sent it off to the state. Um, and then I would suggest that we
have the annual performance review of myself at our next council meeting if you're okay with that. Um, Jason Moran will be present for a couple items on the agenda that evening. So, if that's okay with you guys, might as well do it while he's here. Not since they're bringing him over twice.
>> Yep. That's going to give me a busy couple weeks. >> Well, don't worry. I'll pack my bags before the meeting starts just in case. Um, and then also I just mentioned we have three more council meetings for this year.
And that's about all I have for the administrative report. >> We planning on going back to one meeting a month after uh we get the budget away. >> I don't know. What do you think? >> I would assume so. >> Okay. >> And then fire back up in
>> September. August, September. >> September >> with budget time. Yeah. Seems to be working pretty well. >> Seems to be working pretty well. And I mean, you'll see tonight we're going to be out of here in 20 minutes. So, >> well, it's I'll get to the third inning then. So,
>> maybe Steve will have a nice long report for us. I'm not sure, but >> motion to approve administrator report. >> Second. >> Oh, >> well, he he started talking about something else. >> I wasn't sure if you were on. >> All in favor?
>> I second it. Sarah or Kyle >> Kyle at the same time. >> Steve, what do you got for us tonight? >> Standard stuff. >> Where's the excitement? Calls went up from um
third quarter of last year um and it's down from second quarter this year. So, I mean, it's just kind of the natural flow of stuff. Um we are we are up 100 calls over last year. Um
we're getting kind of a a little bit different um set of calls. We're getting a lot more frauds and thefts. Um a lot of mental health stuff. Um, other than that, I mean, it's we had three that were assisted or
covered by the county um on Sundays. There's sometimes a little bit of a gap in coverage there. Um, but other than that, pretty standard. >> How many employees are there in your department currently?
Currently there's eight total including the SRO. >> Including what? >> Including the school resource officer. >> Okay. >> That is four full-time and four part-time. >> Do you feel that you have enough time to
go out and supervise your staff in the field? >> It varies greatly. Um, sometimes I have enough time, sometimes I spend 3/4 of my day in the office. >> That's when I'm bugging him.
>> So, I mean, it's it es and flows. >> Yeah. >> So, personally, I'd like to get out community more, but if you don't have time for it, it doesn't work. >> Right. But I'm looking at the
all the paperwork that your department does. And I mentioned this to Clinton when he was stuffing envelopes for the city. He had the most expensive employee doing the most meaningless job.
And I'm hoping that that's not the case in your department. >> I like to get out. Um, I actually enjoy that. I sit at my desk more than I would like to. Um, but
a lot of the times there's administrative functions that I'm the one that has to do them. Um, there's access to certain things that I'm the one that has the access to. So, there's no one else that really can do these functions. Um, and to be honest with
you, the training side of the profession to begin with, I do those in large quantities because I just don't have the dayto-day time to be able to do one hour at a time. So, um,
you know, when I do get free time, a lot of time it's handled with training functions that everybody else has the ability to do from time to time. I don't get free breaks like that. And if I do, I try to get out. >> And your sergeant is doing some training
also for this. >> All of us have to. Yep. Yep. >> Thank you. >> Thank you, Steve. Thank you, Paul. [Applause]
Get this up here. You want me to hand those out? >> Good evening. I'm Paul Bogus. Um, I'll try to do this in less than a minute here. Um, I all I want to do is give a brief overview of the songs in the park and
the farmers market for uh 2025. First thing I want to do though is thank the council for the support. Shelley and I had a you Shel's my wife. I don't know how many of you know, but uh we had a great time doing it. We just really enjoy it. We've had a lot of fun. So, I
just appreciate the support and everything that everybody's done. Um the the office staff has done just a great job even having to make them redo checks and this and that and the other thing about every other time it seems like and and uh the people that take care of the
park just I mean it's always been whether we've had rain that day or whatever. It's always been cleaned up and and mold and everything. They just do a great job. So I just want to make sure I point them out. Um, we had a couple things that for the most part
everything worked really well. A couple things maybe didn't work out as well as we had planned, but that's kind of part of the deal. Um, I do have some handouts here. I'm just going to hand out quick. I know you have one. You have one. Um, the front page is just the tenative
dates for the 2026. Um, I was saying at the park board that that uh um Sarah from the office called me. sir called me from the office and asked me for dates for 2026. So I kind of assumed it was a goal. So um just a couple things. Um
like Kyle said, the farmers market uh the feed I should say I should go back the back three pages are a survey that we did for um the vendors for the farmers market. And uh the four things that really stood out is everybody would like it to start at 5:00 instead of
4:30. That's an easy one. Um, all the vendors preferred that we did it every week. Um, that way they kind of know and uh, which I thought was a good thing. And they also preferred we did it rain or shine. So, that's the plan for this year. Um, they all have covers and and
canopies and such, so that shouldn't be a problem. You know, they're kind of on their own on that. They also they like the location where it was and and it all it's all kind of covered in there. But, uh, it was really an encouraging survey, I thought. And yeah, the other thing was was that they all thought that it went
really well, especially for the first year. So, um, Caitlyn Pratz took care of a lot of it. She did all the all the vendor um, permits and all that kind of stuff. Helped a ton. Has offered to help with more promotion and stuff this year.
So, we'll get that out. Um, the Jainsville night out went really well considering it was for me personally, it was a battle. um officer officer Jus and offered to help and it was a lifesaver because I don't know what I would have done without her
taking care of all the stuff and she's offered to help again for 2026. So that will help a lot. Um probably be coming back to city council at some point before that. There's just some things that I've kind of learned other um towns
do and and Jainsville has actually done before. So I just want to kind of run it through people but not exactly sure what's all happening yet. So, and uh Kyle, you mentioned uh yeah, the portified Erdman and I don't Is it sanitation? Is that I'm not sure what they go by, but it's Erdman's. I know
that. >> Martyrman. >> Okay. Yeah, they have volunteered and actually they volunteered to to bring two if we want them. Um they will bring them that night and then they may not get them that night, but the next day. Yeah. Just so that we're you know, everybody um Yeah, they just volunteered
to do that. The only other thing I have was um we've actually had musicians and and one food truck contact us about playing here. Um and I'm thinking this is strictly a guess, but every every
musician that comes here um that isn't necessarily from Jainsville comments on how nice it is. I mean, the it's a perfect location. The park is nice. Everything's kept out that you know, we draw a decent crowd and everything. So that was kind of encouraging. But uh yeah, other than that, I don't have
anything unless anybody has any questions. >> As far as our weekly on the farmers market, it pretty much runs itself, right? >> Yeah. Yeah. >> Once the vendor is set up, you don't have to make contact with
>> No. No. Usually I I'll stop by. Um we'll have signs again. Um, I have two of them that I just carried over from last year like we had and then I'll have to get a couple new ones with the 2026 dates, but I'll put that up. Otherwise, I'll probably stop on my way home, say hi.
I'm sure Shel will go out. We like to go visit with them, you know, see how it's going and that kind of thing. So, I'm sure we'll do that. But, yeah, the it really pretty much handles itself. And so, >> I know you said you were um looking into some things and maybe going to try some
new things. Um, is there anything councilwide you want to put on our radar that you're thinking of that you might want to thinking about over the next couple months? >> Yeah, the only thing um and and maybe it is a good time to bring it up because I suppose that would have to do with some of the other, but the only thing is I I
I think um I think Jainsville council visits before, but there was talk for the Jamesville night out the council had like served hot dogs and hamburgers and something like that. So, I was kind of hoping to maybe do that this year. I don't know if they charge for that. I'm
not exactly sure how that works. >> In years past, I think it was all the former living mayors that did it. >> Is that it? Okay. >> Yeah. >> Okay. Yeah. Yeah. You know, however it works. I'm not real familiar. I just know other towns have done that and I
know Jainsville, from what I heard, has done that in the past. >> So, I'm thinking maybe that'd be a good chance people to get out and meet. I mean I mean I met people that uh that I've never met out there. Um the the county sheriff and just different people. It was nice to get out and meet
people and just visit with them and say hi. >> So I think that would be a good thing that that's really the main thing that I was thinking of was that thing. So is that. So it's something to think about. Um you know figure out how to do the cost of the hot dogs and burgers. That's kind of up to
>> or that would be up to the council. So yeah, that was really the only thing though. So, but we're hoping Gainsville Night Out after seeing it this year, there's been a few other things that uh I've learned that we can possibly just get to come for, you know, it was a neat
deal. Like I said, I've met people that I really didn't know. Got to see the horses and the policy and all that kind of stuff. It was fun to see. So, >> could we use the picnic shelter on rain days for vendors
>> if we have to? I don't think we're going to have to. They pretty much all bring I think there might have been one that didn't at one time, but I think even they I I wouldn't swear by that, but but just about all of them had their own little canopy thing. Just if nothing
else. >> I know the comment was somebody that does basics, they have to sell them that day. Yeah. >> And that and that was the kind of the driving force of that is um I tried to if it's if we think it's going to rain,
I tried to set noon as a time that we're going to say we're just not going to have it. And yeah, we kind of learned that >> they're making that stuff the night before. >> Exactly. And we kind of learned that. So, and that was the force behind that. We and we'd kind of talked about before
saying rain or shine, but then that was the comment that everybody kind of commented on. But but yeah, overall I was pretty happy. I thought the comments were positive and and it went really it went better than I expected for the first year. So customers were happy and vendors were happy. So that's what you
shoot for. So right, no other questions. >> Thanks for all you do with this, Paul. >> Oh, absolutely. We we enjoyed a lot. So, thank you. >> All right. Thank you, Paul. >> Thank you.
>> Paid family medical leave. >> Yeah, this was in our council packet last meeting. Um, you had suggested that we put it on tonight's agenda for discussion in the vote. Just want to point out a couple things with this law.
um the employee has to has to apply for this with the state. The state has to approve it. Okay? So, it's not it's not the employer, it's actually the state. Uh there are limits on this. In a
12-month period, you can take up to 12 weeks of medical leave and 12 weeks of family leave, but there's a limit of 20. So even though 24 is there, um the limit is 20 per year. And I also want to point
out that you are paid a portion of your wages. You know, you're not you're not paid 100% of your lost wages. Uh the state has a formula kind of like different levels, different tiers of how much uh
payment can be. The max is 1,423 a week and that'll probably change every year as inflation and everything changes. Of course, um employees do have to notify
their employer if they are applying for this. So, kind of technically speaking, there's no surprise factor then because we we will know that that the employees applying for it. And then the last couple pages of this little uh part of the agenda is the
notice that we will give employees. And I just want to thank uh Jason Moran. He helped put these items together. Sarah Joe sat through a lot of uh a lot of different webinars and things like that. So I think we have a pretty good handle
on this and we put this back on tonight there. Although, you know, we discussed visiting the acrewing versus >> Mhm. >> we just haven't had time to get a personnel committee meeting in, >> right? >> Andy was farming and I went on vacation, but we can do this separate from that.
We are still going to have a personal committee meeting and talk about that. We're not just yet. >> Yeah. >> I just want to point out that last page, Sarah, you found this. I think um it's a comparison of what sick and safe time is versus what this new pay leave is. So,
it's kind of a kind of a nice sheet there to look at. Yeah. Once this is approved, um it has to go into effect January 1. Employees need to be notified before then. So, if we can uh if we can vote on this
tonight, we can uh start getting notifications out for the employees. And I think you would prefer that we get it sooner than later, correct? >> We have to have it out to everyone, but value as the second November paycheck.
>> So, do you want us to make a motion for the 44% for you for the coverage of the employee in the city? >> Um, I would, if you're comfortable, I would maybe make a motion to adopt
>> the plan as two. >> Is that what that policy is? Uh I have a question from when I was reading through this earlier today. >> Y >> um their accumulated sip time they can continue to earn that
correct while they're on weight. >> Yes, that's on the second page I think isn't it? >> I'm not sure. I thought it was no. >> Okay. >> Employees will not however acrove vacation sick time >> while on the paid leave.
>> Yeah. >> Okay. I said yes because the city will still contribute to the health insurance. That's what I was thinking. Yes. On. But employees will not however acrew vacation or sick time while on paid leave. Nor will the city fund the
employees uh per while they're on leave. >> Okay. That was another reason that I was brought up the ESFT if you frontload that and then somebody were to take the >> right >> that time off. But you know what I mean.
>> Yep. >> Okay. Anyway, so can I make a motion to adopt the >> 7.22? >> Yes. as well as approving the notice to employees. >> Yes,
>> I knew that was your motion. >> That's exactly what I wanted to do. >> Second. >> All in favor? >> I >> I um we have the first reading. Yes. Um there's a company named Midold that is coming into the region. Um they
provide uh internet um television fiber and they are kind of as I understand it they're in the southern part of Minnesota and they're kind of moving north. Uh we were approached by them a while ago about possibly building
infrastructure in Jainsville. The very first step would be that we need to have a franchise agreement in our city code with Midco and we are going to have the public hearing for that the last meeting of November but the first meeting in
November will be the first reading. So at our meeting here in a couple weeks you'll have a copy of that draft of the franchise. Jason Moran and I are you know still kind of reading through it. It's pretty much done for the most part. I just wanted you to know that to put on
your radar. I am also um next week meeting with the gentleman from Midco kind of like a meet and greet and just kind of talk about how they go through the process of putting in you know the infrastructure. So I'll probably know
learn a lot more next week. Is this a totally new company in Vanville or are they buying out a subscriber who's already here? >> No, it's brand new brand new company >> and they're not connected with what's going on in the southern part of the
county. >> Um I believe they are. I think they're down there now or starting to begin. >> Yeah. >> Yeah. >> That was a county program I believe and they were supposed to be working up this way. Okay.
Yep. Commissioner D is talking with me on this a few different times and stuff. So, >> yes. That's just kind of FYI for you, I guess. >> Uh, general fund budget update. >> Yeah, I just figured we could take a
couple minutes tonight and go through um the general fund budget. As you know, in September, we had a 15% levy increase. Right now, we were able to make some changes with some expenses and revenues. That's actually down to 11% right now
instead of 15. I was able to add a couple like the state aid programs, fire and police aid, things like that because we received the the notice about how much we will be receiving next year. Um, I don't think there was a huge difference in the police one, but the
fire one did have an did see an increase in that. Um, as as far as expenses, uh, when I adjusted all the health insurance line items, we actually found that for the employer, for the city, um, health
insurance premiums will cost less this year than we had with health partners. So, we saw some savings with with the health insurance. Um, and then as far as auto property liability insurance, uh,
those numbers we, you know, we'll probably find out what they're going to be in the next month or so. I'm I'm guessing. So, I'll adjust those numbers, too. I think it would be safe to say that with that we probably would be looking
at like maybe a 10% increase instead of the 15 if everybody's comfortable with that. I would love to see it under 10. We did have a discussion this week earlier, Clinton, and I was wondering if I could task someone into looking into
it about possibly raising our building permit fees, franchise fees. I would like to know where we're at versus other communities that are the same size as far as are our fees the same as are we already high be a way to build our revenue.
>> Yep. Yeah, we can >> maybe just check with a couple other towns and see where they're where they're at. >> Yeah. >> And maybe we could add a little revenue that way, which in in turn bring our budget down a little bit, too. >> Sure. >> Um the franchise fees right now on our
here is 5%. And I think it's been 5% like forever. >> Well, I guess I'd like to see where our other towns are at. Maybe that's something we could adjust and possibly permit fees. >> Mhm.
Okay. That might help reflect the tool at the end, too. >> Mhm. Anybody else have any questions or comments on the updated budget? Uh yeah the
why is the I'm just wondering is it a standard on uh for electricity under street department um 81 includes 27 for street lighting is that a normal increase something?
>> Uh no we put money in the public works budget every year to pay the electricity bill for the street lights. So that's what that is. Yep. Good question. A 1% levy increase dollar amount is about $14,000.
Does that make sense? So if you want us to go down 2%, that's 28. It's basically got to cut 28 or make 28. >> Yep. Well, like I say, look into those. I'd sure rather make it than cut it, but
but I still want to be aligned with everyone else. >> Sure. We have any other questions on the updated budget? Motion to adjurnn. Second. >> All in favor?
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