Ready to roll. Sure. Just had 701 on the phone. We will call the meeting to the order. Call the meeting to order at 7:01. Please stand for the pledge. to the flag of the United States of
America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Any additions or corrections to the agenda?
I have none. Motion to approve the agenda as written. Second. All in favor? I consent agenda. Okay, tonight's consent agenda has minutes from our last meeting, which is
July 14th. And then we also have the budget report, year-to- date budget report, and we have two sets of payables totaling a little more than 211,000. As far as uh invoices in tonight's agenda packet, there's really nothing that's
obscure or, you know, everything is pretty routine. I don't know if that was the right word, but I used it. Status quo. Motion to approve the consent agenda. Second.
All in favor? I public forum. Do we have anybody here to speak through public forum? Ron Ron Berger, 115 West North Street. I attended quite a few meetings last year
and uh felt spring, summer, and fall. The reports, every meeting was the golf course is doing fantastic. The golf course is doing fantastic. Well, now according to the last minutes I were reported in the Jamesville Journal, golf course come out in the
black or in the red, excuse me. And uh for the last 5 years I've been here and this golf course is doing so great, so great. So great. But I've never seen any figures in the paper, anything to back it up. I did some research on this and
Janeo's the only golf course in the state of Minnesota that has a public golf course with a population of under 10,000 that has a golf pro. The report in the the the reasoning they
were saying for the deficit in the golf course last year was because of the weather. Well, can somebody explain to me from 1999 to 2099 or 2019 that we had 21 years of bad weather that the golf course golf course lost a lot of money?
I mean, the city is being run like big government now. What did they do at the time the golf course was running that big deficit? We taxed the people of Miss or Jainsville. We took money from other departments which resulted in almost electricity being cut off because they didn't have
the funds to redo their generators and uh it's also the city is catering to outside interest. near 2020 after a $100,000 loss loss by the golf course, they had a public meeting. In that
public meeting, a lot of people from a certain organization that showed up at that meeting saying why we should keep the golf course blah blah blah this and that. Well, a lot of those people, in fact, the majority of those people don't even live in the city of M in Jainsville. They don't pay taxes.
So, what did we do? Let's tax the citizens of of Jainsville. and then let let's let outsiders golf cheaper than the citizens at Jainsville. I would think after all this all those years of losses and now another year of
loss, something needs to be changed out there. We've got way too much uh overhead out there. I did a survey of about 25 golfers and I asked them what their what their
preference was as far as why they were attracted to the golf course. Not a one says the city club or this golf the golf the clubhouse. They all said the golf course. Well, the city golf the golf clubhouse is costing us a
lot more to run and maintain that golf course, which a lot of people commented the great job that the golf the golf course manager is doing out there maintaining the golf course. So, I'm looking at it was brought up in 2020 as far as when I was on the golf advisory
board. I advis at that time I mentioned the fact that hey if you're in business you got to run it like a business which the golf course is is a city-owned business and it's not being run that way. It's being run like big government. We run short. Let's just let's just go
after other other sources to get the money instead of making cuts. And I've noticed another thing is the number of city employees now we've got and the wages we're paying. That's another one. We used to only have four. Now we've got
five. And doing some research on that also. I've checked towns of population similar to Janeville. The majority have three. In fact, one which has a population bigger than Jainsville has three. And they also
have the uh uh Department of Motor Vehicles in their office. They run that too. So, I think after this report of the golf course losing money again, I think it's time the city stepped up and start doing something like making some cuts and they
are possible. In 2020, when I was running for council, I heard you can't do that. You can't just eliminate a job. Yes, you can. And totally legal. It's called corporate restructuring. You eliminate a position, give it a new
name. It's perfectly legal. Thank you. Thanks, Ron. Do we have anybody else to speak through public forum? Uh, Representative Keith Allen, uh, represent 19A from Kenyon, Minnesota. uh just was stopping in to listen into the
in on the city council meeting this evening and say hi and uh just kind of hear uh what's going currently going on uh and uh potentially give you guys an update at a later date if you guys are uh possibly interested. So, um, some of the things that we did end up doing here
in the state, uh, this last go around, um, uh, for the last session is we were able to actually protect, uh, um, the, uh, CPA and LGA for communities as far as being able to protect some of the funding that's currently going on. Uh
some of the things that I was able to acco we were able to accomplish is uh stopping uh stopping some of the uh tax increases that we are currently we're currently being proposed in order to try to offset some of the budgetary problems that are have happening um up at the capital and uh and the other thing we
ended up getting done is actually passing a bonding bill. It was focusing mostly on state projects, cities, roads, but there were some communities that did receive some dollars in order to be able to help with bonding. but uh wanted to stop in say hi and uh just listen in on
in the meeting and I'll stick around for questions afterwards. So great. Thanks. Thank you. Do we have anybody else to speak through public forum? Going once, twice. I have one.
I want to read this letter out loud. Oh, you want to do that during this portion? I told him during the public forum. Uh Clinton's got something to read here. Okay. So, as the council knows, uh recently, last couple council meetings,
we've been talking about enforcing the parking regulations on Main Street. So, notice we're sent out today and we did get some feedback with that with some concerns. So, here's a gentleman who has a business on Main Street. he could not make tonight's meeting, but he uh
emailed this to me about a two hours ago actually. Uh would like me to read it. Uh thank you for taking time to hear me. I would like to first express that had I been made aware of this ordinance and its enforcement as well as the timing of the city council meeting, I would have made arrangements to attend.
Unfortunately, due to prior financial and professional commitments, I will not be able to be there in person. I'm writing today to voice my concerns regarding the enforcement of the 3-hour parking limit on Main Street. While I understand that some business owners have expressed frustration
about limited customer parking near the storefronts, and I emphasize with I empathize with those concerns. I also believe that parking challenges are a common issue in most downtown districts. It's something that many of us as business owners learn to navigate. As
the owner of a business located on Main Street, I employ a team that works in office daily. The new enforcement creates a significant disruption to our workflow as my staff will now be required to interrupt their day multiple times just to move their vehicles. This not only affects productivity, but it
also leads to a loss of valuable work time and ultimately financial impact on the business. In many cases, we already park a block or more away from the office due to limited availability. It's part of operating in a growing downtown area. However, if parking enforcement
becomes more stringent without thoughtful consideration, it may be it may ultimately force us to re-evaluate the sustainability of maintaining our office in this location. I would also like to raise an important consideration. Some of the persistent parking issues may be related to
residential tenants living above retail and office space downtown. If residents are parking long-term on Main Street during peak business hours, that is an issue that deserves separate attention. One possible solution could be the implementation of residential parking
permits during business hours, which could help alleviate the strain on businesses while also generating revenue for the city. Downtown Jamesville has experienced a remarkable revitalization over the past decade, and it's uh been a joy to witness and be part of that progress. That said, enforcing an
outdated ordinance like this one without revisiting its practical impact risks stalling that growth. I respectfully urge the council to consider revising or modernizing this ordinance to reflect the current needs of downtown businesses and the broader community. Thank you
again for your time and consideration. Written by Clinton Broak from Synergy Homeare. He's got a pretty awesome first name if you say so. Okay. So, he asked me to read that. Um, you know, if the council wants to revisit the parking on Main Street, you
obviously you have that right to do it. You certainly can. So, think about it. Let me know. All right. Thank you. Moving on to notices and communications.
Yes, you have the uh bimonthly publication from the league that's on the table in front of you. And then uh the other item we have uh Chief Johnson is here tonight. He has provided the second quarter police report for the council to review.
That's what I have for notice and communication council reports. The um golf advice report did on July 30th.
Um, the year-to- date numbers are looking good. Uh, we're going to start looking into some grants that are out there. Uh, we currently have 220 league members, which is the most we've ever had.
Um things coming up are going to be we're going to start looking into the siding, the roof, the furnace, maybe some lighting inside the clubhouse, and also the removal of lots of ash trees
that are dead or dying from EAB. So, Jacob's going to start looking into that, how he wants to go about doing that. um whether it be in house or outsourced, but he has not uh
he's not came to that conclusion yet. And our next meeting will be on September 10th at 5:30. Pretty good. We had a pretty good meeting. I don't know, was an hour probably and went over lots of stuff, I guess. So
um the personnel committee meet met today and we will be going over what we talked about later in this meeting. Uh at the last EDA meeting uh we visited
about the empty lot of town. We still, as far as I know, has not received any quotes or the repairs that are necessary up there. Uh, EDA needs to begin tomorrow. We also spent a a considerable
amount of time discussing our storefront grant program and our some of the other loans that the EVA has out there. And uh we feel or we will be
reviewing uh the way that program is set up and taking it making sure we're doing it right. As far as Park Road, uh we are unable to get the entire amount
of money we have set aside from HUD for our window program. We will be looking at putting in 20 windows now instead of 40. And I don't know if we can get them done yet this fall. I guess we'll just have
to wait and see where we are. Uh, we did get the parking lot patched, not repaired or replaced the way we wanted. And the roof has been
um repaired or brought up to a rating, which is the best rating you can have. There are a few areas of concern on there. That's Uh the park board met on the 28th. Um we
hope for a fair amount of stuff. Um we talked about the new benches and kind of where the park board thought we should head towards um plaques or engravings. Um Jacob had a picture of the plaques
that are used out at the golf course. Um some laser etching, good size, fairly affordable. Um the park board was leaning towards that that would be the better option. They're they're holding up at the golf course. Um they should do
well for the rest of the benches. Um I don't know if we had an official recommendation for that yet. Um memory is not what it used to be. Um Janeville Matters was in attendance um talking about a few things how we can
help them. Um they were wondering if there was a percentage of employee time that could be allotted um annually or just here and there. Um I think um it was going to be looked into a little bit. Um but nothing promised. Um their
big concern that they wanted answers for um was their cart. They just got it. It's very helpful. Um Jacob felt that he had a place to store it in the offseason when they weren't using it out at the golf course without being a problem. um
wanted to find a place see if council or the city could help them find a place to use it during um the active season somewhere around city hall somewhere that could be plugged in couldn't really come up with a place but it was being considered
and then we did ask them to just make us a list of what what do you want from us what are you trying to get done what would you like from us and that Hey, we can come back and hear if it's realistic and what we can accomplish. Sounds good.
Department had reports. Um, I actually don't have any tonight. We're just going to focus on part of the budget tonight. So, police and fire were here last meeting. Staff reports,
administrator report. Oh, administrator report. Oh, yeah. Skip that one. All right. In tonight's administrator report, you have the July reconciliation from the bank. Um, we did receive the small cities
assistant aid for streets. Uh we received the first half of that a couple weeks ago. Um we also did receive about half of our local government aid earlier this year. We received a little bit and then we usually get more in July and
then we will have the rest coming at the end of the year in December. So that money is here. Uh we did send letters on parking Main Street to uh properties today and of course there's some feedback with that. We can talk about
that more if you want later. Uh do you remember last fall the city council worked with the utility board on issuing equipment certificates for improvements at the power plant. We're going to do that again a little bit more um probably at the September
meeting. Uh George will be here. He does all of our finance finances. So he'll be here for that meeting. Um I was just going to ask too about meetings the remainder of the year. I know we, you know, we've been meeting once a month, uh, for a while now. Do we
want to start meeting twice a month? Last year, we started meeting twice a month in September. Um, is that something you would like to do? So, it would be the second, fourth Monday. Probably. Okay.
What do you guys think? I don't I didn't start coming till what, October, November. No. Um, if there's a valid reason for that, I don't see a problem in it. Budgets and whatnot. I kind of hear that. Yeah. Something that we can't get covered in one meeting, I that's fine. Yep. Okay. So, let's plan on that
beginning in September. That works for you. Okay. Yeah. 8:22 September. Uh, and then the last part of my administrative report here tonight, uh,
Trenton Lton from Troop 89. He's here tonight with his uh dad. He plans on doing a an eagle project out at the pavilion by the uh deer pin out at Lake View Park. So, he
has put together a little plan of action. Uh Joe's MP and I will review that. We'll be in touch with him if we have any questions. Uh do you want would you like to say anything tonight? I don't mean to put you on the spot. Sorry.
um you have a question. Well, I intended to make it out there and take a look at what the pavilion looks like now. So, if you could fill us in on what you intend to do while you're out there.
Yeah. So, um we're I don't want to cut Which one is it? Is it the top? Yeah, it is up top by the playground. Gotcha. So, most of it is we're going to be repainting the wood and the tin. And
then there were some areas that there was some wildlife, like a squirrel or something that was chewing up the post. So, we were just going to place some lumber there to kind of stop that. And then we're just going to overall clean it up and make it look better. And then
should have a fresh coat of paint, too. And we have in the past provided some funding for these projects. Um we've helped some not all of them but some up to like $250. So if you want to keep some of your receipts we can help you with that. Y
I should be able to I don't know for sure yet but I should be able to get a paint donation. Okay. So I should have that covered. So it would just be for the lumber and stuff like that. Okay, perfect.
Work. Thank you. Yep. That is all I have for administrative report. Motion to approve administrative report. Second. All in favor? I I
Uh moving on to staff reports, sir. Yeah, we're going to start here with admin. We're going to look at a portion of the budget. Um as you know, we have looked at police and fire budgets at our next meeting. We will look at the public works, which would be the streets and the park system. So the rest of
tonight's or the rest of the general fund budget we're going to look at tonight. Um, some of these departments are relatively, for lack of better words, they're relatively smaller. Um, so we kind of combined a a whole bunch here tonight. I just I want to say that of the general
fund budget draft that you're looking at tonight, if you compare the draft numbers to the numbers this year, there was just a little bit more than a 1% increase. So that's we're really in really really good shape at this point with uh with
the budgets. Um we do have a cost of living adjustment per the union contract with the police department. So all employees have that. All full-time employees, part-time have that. Um insurance will be going up. We don't know final numbers. You know, the league
usually gets that to us by late fall. So we'll be able to update those numbers at a later date. And then health insurance. Uh we're kind of working on what to do with health insurance right now. I think I had told you that health partners will no longer cover us beginning December
1st. Um they from my understanding they're no longer covering non-metro regions in Minnesota. So uh Julie Olsen, our insurance agent at the James Agency, uh she and I are working together on looking at some different options that
employees can choose from. Okay. So, we'll know more about that health insurance uh at a later date. Um, does anybody have any questions? I guess a couple of the big changes now in 2026, we obviously have a general election, so
we put some money into the elections budget to cover that. Um, we are looking to purchase some more office equipment that we need. Um, and really other than that, um, we increase animal control a little bit
just because we have found the last couple years that there are more and more stray stray animals out there. So, we did budget a little bit more to cover cost at the vet clinic for that. Does anybody have any questions?
I had a couple. I noticed uh under accounting Andrea Sarah and Sarah Joe. Yep. uh are included. But where is Sed? Yeah, they are in the economic development community development
budget. That's a couple pages later. It's probably on it there. Yeah. About about halfway down the community development budget, we have the cost for uh for them. Last page. Last page. Yep.
Okay. Yep. And then there's a a line item and the footnote is shook. What is that? Oh, the uh the incentives for building in that shook development. This
is kind of the same thing we did with Scott Moles next door. He received so much per when he got the building permit approved. He received so much when the permit was approved. They received the money. Well, the certificate of occupancy. So, yeah. When it was done,
once it's built then and inspected. Yep. Okay. Yep. What does the nursing home get money for? Um, the nursing home gets state money if they pay rent. So what we do is we charge rent to the nursing home and then
they get that money reimbured from the states. So it's kind of a wash. It's been going on for a couple years now. Okay. I think that answers what I have. I was unaware that your office equipment has become that expensive. Yeah,
that shock. Maybe if I quit breaking the stuff. No more spill on your property. Anything else on the 101 budget? So then at our September council meeting, we will adopt the preliminary tax levy and then from there
we can trim it back. Trim it back. Yep. Well, we're in really good shape at this point. So that's kind of cool actually. Moving on. Had a request from a resident. This is item number two on the agenda. um a child in the house with autism and they
are making a request that we purchase a sign that says something that I have on the screen here. Um autistic child in the area, child with autism, that type of thing. Um I did explain to the property owner that when a sign request
is made, it goes to the city council since you're the road authority, right? So, you have to decide if you would uh if you would like us to install this sign. Any thoughts? We don't have to pick the design. We
just have to say yes or no. Yeah. Then I'll find it. Okay. Yeah. My only concern is that if we if we allow if
Are we going to go down a slippery slope of having to install many many signs around town? Well, I was kind of wondering because that the same area that they were saying that people were speeding last summer. I don't remember that.
Well, not all right now. Right. People put out those what just the little green kid signs you're people in Northol all the time. I mean, it's a good idea, but is it going to work? And you're right, it's a slippery slope.
I also feel that if if a resident wants to put a sign in their yard, they are they're welcome to do so. Um, I'm not trying to discount the the request by any means, but
I just don't want to be pounding all kinds of signs in around town when if if they feel compelled to do so, they can put one in their yard. My concern comes from the wording on the
sign. I had a relative who was deaf and uh the people in charge chose to put a sign in front of her house that said slow death child and she did not appreciate that at all.
She's not. I think I'd be more I'd lean more towards getting a sign that said beware of children before something that like Ivan said calling on a specific um issue cuz even if we had to put up more signs
around the city in some of the more populated neighborhoods, kids at play or beware of kids comes across better I think. Okay, I'm going to make a motion that we go ahead with a sign up sometime.
I'd like Clinton to maybe look into pricing, circle back. Well, I mean, are we thinking are we going to have the the autism lettering on it or are we are we looking more towards
Yeah, you have awesome, right? Right. Is it just you like the sign or do you want that sign? I I would really like a sign there
caution children at play if they want to find one in there. We have no idea on the number of autistic children we have in common. It could be
half a dozen or a dozen numbers. My motion failed anyway. I can call the resident and explain that motion was made died from a lack of second and maybe encourage the property owner to maybe install one in their front yard or
something that type thing. I know M&R signs in Mano uh could definitely take care of that for them. That's just my I mean I think you can if they're
compelled to do so they can public safety SRO officer arrangements. Yes. Uh the school called a few weeks ago. Um and as you recall, we we
switched our SRO and city cost sharing agreement um beginning January 1, to where the school will pay for basically a couple days of the officer. Um they are requesting that we begin that at the beginning of this school year, which
would be September 1. um that will create a some lost budgeted revenues for the rest of this year because as you know we did budget you know for that full payment every month which would you know drastically go down. Um personnel committee met today just looking for
city council input. Uh the school is basically from what I understand saying that they are willing to begin this in September rather than January. Any thoughts? What about the 1st of November? Split
the difference. Can do that or could ask that? Yeah. Yeah. We never talked about that. Okay, I'll call. I guess I I wouldn't be opposed to that, but I don't know if it's
long as we have an SRO. Doesn't matter to me. We do have to try to watch out for our budget here and there. It's not for sure. Okay. thoughts. Steve suggest November one instead of
September one. [Music] very important. So, we're going to bounce that off him and see what comes back. Yep. I will do that. Huh? I didn't mention it was in there.
Oh, I don't know if it Oh, I don't know. Okay. Sounds like that's between you two. I don't know. Maybe if he wants to get up and talk about some of these incidents. Well, I was hoping he would have given
it because I have a serious question for our administrator about that report. Well, let's have it. Circle back. I would like our administrator to answer why the police officers give us such a
detailed report, but no other department has do. We don't know how many times we've had a new meter hooked up in town or how many um times uh the power has gone out. We don't know how many uh uh
times the some pumps have stopped in every range. We don't know how many bottles of beer are sold at the golf course or how many carts are rented. And your report has all that detail. So, are we
pushing what we're asking you to do or are we not asking enough of our other administrators? Hey, you only have one department. Department. Well, Clinton, he got a valid point. If
we're not getting this, maybe you have a different administrator. Holy that would sound. That's not where I was going. I think I'm going to go sit. I want to get I thought a legitimate question and that
you have every little ticket or time you stop somebody on this report and we don't get that kind of information from other department heads. It is nice to see the work being put in. I will point out there's a couple flaws
in this. It was a clerical error with the CIS software that when the reports were run, it was bringing up some of the wrong information. So, I had to kind of go in through and pick some of it apart. So, there is a few um things in there
that weren't don't tell them you made a mistake. It really wasn't me. I had to try to read between the lines, but I appreciate that. I I do try to keep you guys uh up to speed with what's going on over there and I think that's important.
Um personally, it doesn't bother me that the other departments don't do this. Um I'm happy to do it because I think it's important. So So it's it just maybe I want more information from the other departments.
I can understand that. Yeah, they could be a little more detailed. Yeah, I I'm happy to do it. Can we put in a request to the department? Sure. Cuz it's really weird, but I even think
it makes sense. Yeah. I I have no no way of knowing what I'm saying until it comes up. Uh, last item on the agenda is from the golf course.
Yes. Let me get there. Uh, Scott Allen, our general manager pro at the clubhouse, has announced that he will be retiring um sometime soon. Uh, we, the personnel committee met today. We need our first step now would be to
replace the position. And the big question for you tonight, and if you want to think about this, we can decide it at our next meeting, but would you like to see a general manager out there, like a clubhouse manager, or would you like to continue to have a troll?
I'm not a big golf guy, so I I got to ask what what actually are his responsibilities right now? Well, he's runs the dayto-day of the clubhouse, uh, tournaments, events, league play. even though there's special events out there. Um, and as a pro, he
also provides golf lessons. Um, and then of course, you know, supervising the whole golf function. Basically, uh, historically speaking, for a handful of years, we had a clubhouse manager. We did not have a pro, but then the council
at the time back then decided that they wanted a pro, so that's what we have now. When I say pro, I mean a licensed PGA PTA. Yeah. Professional. Yep. So, what's the difference between PGA and just
Well, what what can and can't be done between the two of them? Well, um a clubhouse manager could do everything except for lessons.
I mean, he doesn't have the credentials, I guess, as as a licensed licensed pro, but I'm not into the golf. I don't know. Some some golf courses. Yeah. Some some golf courses have a pro,
some don't. I mean, it's I guess for us, I'd like, you know, I'd like to see the um financial aspect of it. or how much are we going to lose like from lessons and having a pro versus just having somebody look over it
cuz I mean it that amount of money might make it worth it. Sure. The city doesn't uh he does he keeps the lessons the lesson money. He he keeps the lesson money.
Yeah. in addition to his normal staff. Correct. Well, the um personnel committee is leaning towards the general manager. Yeah,
that was our recommendation. So, when we write the when we write the um job description, you know, we'll have minimum qualifications, preferred qualifications. you know, we're still going to need somebody that is very familiar with the game of golf that is
able to cuz you know, running a league with 220 golfers in it, it's it is and you've got to know kind of what's what works, what doesn't.
Yes. Right. this firstand. So that's kind of where our recommendation, right? So, does the city council want us to put
together a clubhouse general manager job description? Um, do you want to look at it? make a motion or do you want or do you want maybe the personnel committee to look at the job description, approve it before we advertise a position? How do you want how do you want this done?
What did I just say? Yes, we want we would like to see the job description before posted. Okay. Yeah. Do we do we want to see it or do we want the personnel? Personel committee. That's what you're there for. Yeah. Okay. Yeah.
We don't know. So that that'll come through personnel committee and then we'll be released. Yeah. Yep. Perfect. Okay. Uh shouldn't need action on that. I would say until we have the
right review again. Okay. I don't think we need We're not hiring right now. Um, only one thing left. Wait,
make a motion to Yes. Okay. I'll make a motion to second. All in favor? night. Now we're down to the last second. Make a motion to
second. Oh man, that was the fastest second in the All in favor West I [Music] meeting journed at 7:47 p.m.
Thank you.