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Video-Count: 2
Video-1: youtube.com/watch?v=kj8-5fb8-zg
Video-2: youtube.com/watch?v=ElpChdg5XjM

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--------- I think there's not a lot of houses in there either. So, you get down by where you live, it gets a little more clearly. >> Yeah. >> Much denser. >> Yes. There's only one way in and out of there.

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>> Yeah. Really is. Um I think contract um give us like a year or so to start the figure stuff out before that the

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contract's due in 20 January 27th or December >> December 27th >> 27th so 27th start we know you're still interested in that and I think we probably work on that.

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Um, I don't see that being an issue in the other half of that section. Do >> we want to put this to vote? Does it need to go to vote? I would prefer it.

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I motion that we at this time decline taking on the additional section and a half for the Ray Township. Second charges in addition. >> All in favor?

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>> I >> opposed. >> I pass is 31. >> Do the township uh fire board members have a vote here? I would I would say

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I would say yeah. Oh, okay. Okay. Um now how would that work out? >> Well, t typically what happens if motion is made second and then the vote takes place. So I would maybe ask those

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present what their votes are >> cuz the motion was made and seconded. So it's already ready to go for that. >> Okay. >> But then it has to come back to the city council again. Correct.

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>> Well, normally when we have our joint meetings, those in the crowd will also vote, you know, like to approve the minutes and things like that. So yeah, you could ask them for the vote tonight. >> You can ask them >> vote tonight.

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>> Yep. >> Okay. Let's see here. >> Lay township. >> Nay. Nay. >> The motion was to deny.

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>> Yep. So, a vote in favor would be to deny the coverage. Um, so we're voting nay. We're opposing the motion. >> Okay. >> Uh, Jamesville Township. >> Yes. >> Okay.

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And we have Alton. Um, my only question is what what section is the one that's being double covered? >> 14. >> 14. >> 14.

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>> Mhm. Okay. They want to have 12 11 I guess I'd be I'd be for it. So if it's named and it's it's turning down

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I would be for the changeable cover. Okay. So, that puts us at 43 in favor of us not taking the

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additional township. Uh, is there anything else? Any other discussion on that? I think we covered all the townships. Clinton, I believe so. So 43 vote we do not cover.

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Thank you. >> And just so everyone knows we are having our regular summer meeting July 13th, the joint fire board. >> Is that going to be at 7 o'clock? >> Yeah, we'll do that at 7. Yeah.

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>> All right. Thank you so much for your time and consideration. Much appreciate motion. >> Yeah, we'll uh motion to adjourn. >> Second. >> All in favor? >> I

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um I guess we'll call that >> second. Oh, 7:00 uh 7:04. We can now jump back into our city council meeting. Yep. Thanks.

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>> Thank you. >> Thank you. All right. So, approval of the agenda to approve agenda. >> Second. >> All in favor? >> I consent agenda. Attached are the minutes

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from May 11th, not March 9th. That was a typo there. So, the May 11th uh minutes and then we have three sets of payables and you also have the receivables. Nothing really stuck out too much except one item that I'm going to talk about

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here in a couple minutes. Do you have anything, Sarah? Joe, no. Motion to approve the consent agenda. Second. >> All in favor? >> I public forum. Do we have anybody here to

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speak through public forum? Go ahead. Um, will you come up to the podium there? Please state your name. Virginia McCarthy. I live on West North Street and I'm here

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to talk about the house at 500 West North Street which has been abandoned for over 10 years. Um, there's been enough mold in the house that the ceilings have collapsed.

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The doors have all been unlocked. There's grass and trees growing. The city has come and cut those down once and it needs it again. Um the shed also is open.

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Um there's brush in the yard along with the grass and weeds and until this year the gaylers have been mowing the lawn. So it would be a lot longer if they had not been doing it. Um the windows are open. They've

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been open for over 2 years. Um, the utilities have been off for years and there was the previous owners said that every time it rained there was water in the basement and they had to

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bail it with the utilities being off. There's I've been told standing water in the basement which has made the mold. I do have a letter from another area person on our street that could not be

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here. I'd like permission to read that. >> What? >> Um to the mayor and Jainsville City Council since November of 2016. I've been having conversations with city personnel about the abandoned property

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at 500 West North Street owned by Lee M. Ericson. I have also had many phone conversations with Mr. Ericson in 2016, 2017, and most recently in October of 2025.

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My concerns from the beginning have been more about health and safety of people, especially children, in the neighborhood. This home has been open, both doors to the home, garage, and shed with the potential for many dangerous things to happen. The spaces are full of

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household items. Black mold, snowmobiles, snow blowers. Um, the back porch is rotting. The gutters have falling off the house. An abandoned boat and trailer sit in the driveway full of water and weeds

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breeding mosquitoes. Mr. Ericson alleges he is in the midst of lawsuits, makes many promises to clean the property, and even alleges that he is planning to return to the home to retire there. It is also my

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understanding that Mr. Ericson is current with his taxes and mortgage payments. So perhaps the only thing that I can ask for for the city to do for my neighborhood is to secure the buildings and put up signage warning that is a

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hazardous site and people should stay away. Most people don't even know the house is vacant because a neighbor has been mowing the property and parking vehicles in the driveway. The city workers have also cleaned the lot and mowed a few times over the years. 10

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years is a long time to watch a family home situated directly across from a park fall into ruins. This does not appear to be a problem that will go away by itself. This is not the only home in the city falling apart to the point of

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total disrepair. What can and what will our city government do about this blight in our community? Thank you, Terry Gardner. And so I've been living next to this for over 10 years now. Um he has pro come

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apologized promised to take care of it. What can be done? If he's paying his taxes, do we have no recourse? We can maybe call the county health.

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Okay. >> Sounds like an option to start there. Yeah, we can do that. >> Okay. >> Can we as a city uh

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pend >> Well, that's a question I have to ask the county. >> Yeah. >> Yeah. >> So, so that's step one. >> So, you maybe need to talk to our attorney, too. >> Sure. And we at one point did have a

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petition from neighbors on the street to do something about it, but nothing ever happened. >> Thank you. >> Can I have Terry's letter or does she want it back? >> Pardon me. >> Can I have Terry's letter? >> Yeah. Or >> or even if you want to just copy it or something?

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>> I need a copy of >> Oh, okay. Thanks. >> to give it to >> Well, we'll put it in the record. Does anybody else have anything through public forum? Public forum. Moving on.

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Notices and communications. >> I don't have any. >> Thank you. >> Thank you. >> Thank you. Council reports. Um the EDA uh is working on on several

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things. Uh I'd like to report first that uh Caitlyn has received her first grant. And while it's not large, it's the first one. So it's important that it's noted to the community. Um, and that money

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that she's earned will be used for signs and banners for songs in the park along with some handout items, uh, a bag for the farmers market and some other knicknack

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brochures and that kind of thing. Uh we also worked uh or discussed uh beautify your storefront project and uh

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we did part of reviewing the grant for new businesses. We have one applicant left to interview for that. I would like to say that it's nice to

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sit on the EDA board right now. Uh Sarah is a new member since Andy is no longer there and there are three other new members sitting on the board with her. So it kind of changed the focuses of the

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group when we have four new members sitting there at once. So I shut up and let them all talk. >> Yep. He does not. >> Um, if we move to Park Road, Park Road's got new carpets in the hallways. Uh,

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we're working at buying a floor, uh, vacuum cleaning system to take care of the new carpets. Um, the other thing, one of the other things we're working on is our staff is using their personal phones for

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Park Road and uh, we're encouraging them to get phones specifically for Park Road business. Should uh, something happened, their personal phone

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could be confiscated down the road. I mean, if there was a a review or something on the way business is being done, it could be confiscated. So, they should be separate separate.

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Um, and the other thing we did is uh uh we signed a check to Schmidt Sighting and Windows uh for about $350,000 for the first half of the new windows

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that'll be coming in October. And uh they will be uh uh installing the forest with their own crews. Um they figure construction time should take two weeks in October. They'll be bringing in seven

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crews. They're a pretty reputable company out of Manito and we're happy to have them on board. >> Sounds good. >> Well, uh the park board will be meeting this week or next week. We have been a

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whole lot of pushing back on dates and whatnot. Um, planning commission met on the 3rd. Um, we had the public hearing for a various request that we're going to deal with here um for 204 West Street. We'll deal with that later. Um, planning commission

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does wish to go wish to go forward with that. Um, Caitlyn went over um a program that she wants to instigate or is trying to implement on our website uh for the location one. It

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pretty much uh will just be like an interactive map that they can go on on the website and it will show any business that's for sale, any commercial business or property that's up for sale. Um and they can go through there and get information on it. um we approved her to

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go forth and send out those letters to anybody that she felt was necessary. Um other than that, it was a lot of talking about how can we improve? Um how do we get money? Um Bob Burns uh is going to

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try and set a phone call uh with I forgot to write down his name. Uh a gentleman that used to be in politics um and this is what he does as a hobby now. um goes around helps towns, finds grants, help navigate the red tape. Um so I think we're going to try and

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take a phone call here in a couple weeks with him. Uh see what maybe he can do for us. >> I think it'll be at the next EDA meeting, >> primary planning commission meeting. >> I'm sure if you take us and call me here, but one or the other. >> Yep. >> We'll be in contact with him here and he can tell us what he can do and go from

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there. >> Fantastic. Thank you. >> Nursing home is doing good. Um, Hades is coming up. They're going to have their seamless turtle races. So, go get your turtles and uh, yeah, they're going to

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have all their little kitty things that they do down there all the time. So, I met with the utility board tonight for the my second meeting with them. Um, Andrea will go over a few of them things. Uh, pretty

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routine in nature. uh talked about the substation project. Um golf board, everything's uh cruising along. I know they had an issue with the little the pump out there, but Jacob's got that resolved. So,

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everything seems to be moving along. That's about it. Administrator reports. >> All right. In tonight's agenda packet, you have the May reconciliation from the bank. You

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have the cash balance report. Uh got >> Are you going to do public works and utilities first? >> Oh, sure. We can. Or is that how >> that's supposed to be down next to this? No.

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>> Oh, >> you just have it next. >> Don't give me a dirty look. >> I I don't >> hanging on with dear life here, man. >> This right now is the best. So, it's now

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>> Sarah fixed it. Uh in your packet, there is an email from the county. Uh they're doing a bike MS ride next on Saturday actually that's going to come through town. So I provide that map for you. Um we have a budget

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schedule that I put together here so we can look at the different budgets during our city council meetings. And I do want to point out if you remember when George was talking to us the night we had tornado sirens going on in the background. Remember that? >> Yeah. He had mentioned that when we were

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doing our our bond rating call that those were a little um concerned about the cash reserve cash balance. So when we're doing our budgets here this year, we're going to kind of talk about that for when we're doing our different departments if that makes sense. It's

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just good to have a little more cash on hand for projects and emergencies and things like that. Um what else do I have here for you? Uh we we took out a six-month CD 6

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months ago for some for the street reserve and other for the storm sewer funds. Um they mature on June 22nd. So we're going to we're going to mature them and just want to let you know that we got about $9,300 in interest in those

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6 months. So that 9,300 will go to the street and storm funds respectively. Um, last but not least, see you in 10 days. >> Yeah. >> Or not.

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>> Or not. >> Or not. >> I showed up. >> That's all I have. >> And reminder, we have two meetings starting next month. >> Yeah. Motion to accept administrator report. Second.

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>> All in favor? I. >> All righty. >> Department heads. >> I had Joel and Andrea are here tonight. If you have any questions for them or if they have anything they like to report. Most of the items I had uh for you guys

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tonight are coming up on the agenda, but I just wanted to give you a quick update on some park um projects that have been taking place. Um the warming house, the joint warming house we have agreed with the school to build down by the ice rink

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um is nearing completion. We couple of high school students kind of turned that into their own project and um they're going to have half of the shed and we're going to have half the shed for for the warming house and that's it's coming along nicely. And we had recently also sold we purchased a new mower this year.

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So we sold um one of our our oldest mower on Minbid recently and quite pleased with the results. We it sold for $18,900. Um, now mind you, that check gets sent to MinBID. They take their cut out of it and they send it back. So, I don't think

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we've gotten that back yet. Um, but quite pleased with the results of that um, sale. So, that's really all I had for the for the park update and then the rest we'll kind of talk about in a little bit. Any questions? >> Uh,

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I keep getting the question on Second Street. Is that to be done this year or next year? West Second Street. >> West Second Street. >> So, we have initially according to our plan, it was supposed to get done next year, 2027.

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That being said, we are proposing to amend that plan given the water main condition on West North Street. And so in the coming I think maybe even at the next meeting um we'll be presenting a plan to reconstruct West North Street

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next year along with a block of South Skookum. >> So Second Street is on a back burner >> will be >> indefinitely. >> 2029 is the proposed date for West Second Street. Yep. >> Thank you.

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>> Yep. >> Anybody have anything else for Joe? Thank you, sir. >> Thank you, Joel. Um, just a kind of quick update here on the water side of things. Still working with the state on the lead

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sewer line replacement project. They are completing two agreements um at their level. So once those signatures are all complete, then we can give the contractor to go ahead and start on that project. As of this afternoon, we received one of those agreements. And so

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myself and Clinton and Andy will sign that and then waiting on one more in the finance piece. And so once that gets going, we can finally get the contractor out in site to replace those lines for the properties. Um, East Front Street we're going to be

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talking about later on the agenda tonight at the utility commission. We did go through our first round draft of the water budget. Um, so they did review that and then we adopt our agenda like you guys do in December um, of every year. So we'll be reviewing that from

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now until then. We did do um, every couple years I do do a rate study for the surrounding communities. So I did do that again this year. You guys will get to see that again as I'm working with the sewer budgets with Joe. So once we get to that

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later this year, you guys will see that information, too. But those are we're sitting good. We're still one of the lowest in the surrounding communities. So, um, when it comes to rate wise, we're sitting good. Um, last item on the water. We do have a

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project coming up in the fall. We're going to be updating our well control alarms and our um so for our wellhouse to communicate with our water tower. Our system is currently 20 plus years old and on its last leg. So um it's a key

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component for our water utility and making sure that we provide water to our residents. So that is something that is going to get completed this fall. Um that's kind of all I had on the water side. Moving on to the electric. Um, I'm

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guess you guys are all aware. You can see all the flags throughout town. We've been pretty busy with locates all throughout town. There's four different telecommunications. You have Midco, Fidium, Frontier, and uh, Mediacom

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that we've been dealing with um, day-to-day both public works side and the electric utility side. And then also with just individual properties that are doing what they want to do with their property, they're still calling in too. So, we've been busy with those.

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Um, and then the probably the biggest item, as you guys can tell, we started um the grading project for our Southeast substation. Um, as you could tell, we completed the grading work um literally the Friday

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before the big rainfall in the middle of May. And we've been dealing with the contractor of getting them out there to install the drain tile system. constant communication with the engineers and the contractor trying to push them to get them out there to do it because they had a separate crew doing

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that from the dirt work. Um the county as well has been in contact with our engineer as we're pushing to get that completed per the contract. Um this is the remaining week that they have to get the whole project complete. So, um, pending

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if none of that, I'm hoping that that gets completed this week pending weather. Otherwise, we'll u myself and engineers will be working with the contractor with ramifications to make sure the project gets complete as well as maintaining our storm water storm

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water management plan with the MPCA. So, it's kind of where we where we sit. Any questions? >> Does the project offer rain delays? No, they have a time window to get the

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get the project done. So upon the June 15th was their deadline. Upon that, we have the authority to invoice them daily um if the project's not complete. >> Anything else for Andrew? No. >> No. Okay.

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>> Thank you. Thank you, Andrew. staff report. Okay. In admin, uh thanks to Joel, thanks to Sarah Britain. They've done a lot of a lot of hard work here on organizing some improvements at our cemetery. uh Boland Bank has in front of

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you here they have like a list of four tasks that they are doing are going to propose to do to for the mapping the GIS system things like that so all all cemetery lots would have information on our GIS

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which is quite handy um Joe do you have anything to add I mean it's kind of self-explanatory the memo Yeah, I mean I can sum it up pretty good. Long story short is our cemetery records are kind of lacking. Um this

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will improve that um tremendously. I know Andrea and Sarah, they've kind of always been battling um with records and figuring out what what's what and who's where. And um luckily they have everything kind of in an Excel spreadsheet format. So that information

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will be able to get transferred into um the Bolton Bank software quite easily. Um, and one of the things on the bid proposed tonight is the field verification, which I think, um, they'll actually have someone out there taking

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pictures of each headstone, um, GIS, GPS located um, and then ultimately, um, that all gets integrated into our GIS system. Um, and then task four is

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another thing I think would be important to consider. Um, which is another option, the $2,600 option, which would be a public facing cemetery map viewer. I've had some people contact me about an electronic format to look up grave

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sites, names, and such. that um I think would be very beneficial to any family member looking um for a particular plot. Um so yeah, basically just significant upgrade to how um how we

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currently will do it. And then they can you can look on the map you can label it sold available um if the veteran stat it's it's very neat all the information that you can plug in to each particular plot and so

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um Joe this comes out of the cemetery fund what did that cost that you bought last or that we bought last >> I think That was, if I remember right, $28,000 for the columbarium you're referring to. >> Yeah.

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>> Yes. Yeah. So, in the cemetery fund, currently it sits at like $51,000. >> Um, >> that wasn't the complete cost of it cuz there's still the concrete to bed on. >> Foundation was included in that 20 28.

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>> Yes. All right. >> Yes. Foundation work was included. That was complete project. Um, mind you, no landscaping around it, which we will probably do at some point. Um, you know, afterwards, but Yep.

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>> Okay. >> I was just trying to find the cost of the >> What's that? >> I was trying to see if I if it's in tonight's payable. It might not be. >> Oh, no. That was >> okay. Do we need action on that?

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>> Please. >> I suggested. Yeah. Go ahead. >> I motion we So, we're looking for all four. >> Yeah. Yeah. >> We go with all four uh tasks through voting mink. >> Second.

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>> All in favor? I >> That's 40. All right. Next up, >> yeah, the letter B here. We received quite a few contributions and donations the last few months. So, we have those

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listed and then the attached resolution will accept all those. I do want to point out that JGA, the golf association, did donate a little more than $3,500. Uh staff out there putting a new rain shelter up. So, uh Jagen paid

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for that. Any questions? >> Make a motion to approve the resolution 20264. Second. >> All in favor? I 40. Variance request. Yes. Uh the planning

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commission met last week had a public hearing to review a variance request for 204 West First Street. It's just across the road here from the park. Uh Dan Marks is a resident there. He and his wife and they are proposing to put a smaller shed

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in the um back corner of their house, but they need to encroach into the sideyard and rear yard setbacks so that shed can appropriately fit by this cement path. Um and the main reason for

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this too is the shed is going to be located where it's at so it can be ADA compliant for the resident. Um there was no public comments at the public hearing. We did not get any phone calls or questions as to, you know, people

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coming in here asking. So there was no there was no public comment. So the planning commission recommends approval of the variance. Anything else, Kyle? Uh no, just kind of an FYI. Um Dan had come

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in last year and talked to Clinton about um he purchased some of the property in the west >> to expand his driveway already, which is why we felt this was all right cuz he's just going to move his driveway over to the left to get that 4 ft to make it ADA compliant. The shed's just going to be

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sitting right there. So this >> Caitlyn did a great job putting this together. I congratulated her. It's her first variance. She spoke very eloquently on it.

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>> Motion to approve resolution 2026 15. Second. >> All in favor? >> I 40, liquor license renewals that time of year. Um, liquor license run July 1 to June 30th of each year. So, we do have

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all the information from the the bar owners. Uh we have everything is paid up. Um if I could have a motion for the council to accept all those liquor licenses and then they will officially get approved after the state reviews all

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of the material. I also want to point out that the heydays committee um they are applying for a temporary uh liquor license for the 10th over heyday's weekend. So that's that's in here as well. Motion to approve license contingents.

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>> Second. Y. >> All in favor? >> I. >> I'll take it. >> Public safety. >> Okay. Um, as we had mentioned in our last council meeting, we did receive three applications. Three applications for the police chief position. uh

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personnel committee met a couple of weeks ago. Personnel committee would like the city council to discuss if you would like to have an outside firm do like a a search or if you want to, you know, if we if we don't do this, we

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would have the three other applicants that are still with us. You know, the um David Drown is the first outfit here. I don't think we would have to do all of the work that they have listed because we've already done quite a bit of it.

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Um, and then the other one is South Central Service Co-op. They're out of North Mano and they would be proposing to do this as well. Um, South Central is less money than David Drum. So,

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you know, talk it over. Do you want us to do this? It's going to obviously it's going to prolong. it's going to take longer to get the search done. >> Personally, I don't see the need for the city to spend the extra money. If we have people here that are willing to do it or applied, let's have them come in,

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interview them, and call it good. >> I think if we want to spend some money, we should maybe look at um our salary. If you want somebody who's got more than 10 years experience, this pay is not going to draw that

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person in. Um, I've heard from quite a few law enforcement people. My husband has heard from quite a few law enforcement people and this day is one of the big reasons why those people did not apply

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is starting pay at 93 or 97,000 um 108,000. Steve was a 25 year veteran here and he was at 12 or 108,000. So unless you're

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going to bring somebody over laterally, nobody's going to come here. Anybody with the 10 year experience is already making over 180,000. So if we have monies that we can set aside

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or if we can budget into next year or we can budget somewhere, I believe we should look into making this a higher pay if if that's what the

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um committee wants to do. If they want a higher netage of more people to interview, that might be a way to do it. I don't think hiring a firm is the way

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to do it. If people want a job in law enforcement, they're going to look to the post board. It's already posted at the post board. And they're going to look to the League of Minnesota Cities, and it's already posted there. You can't make this any different than what it is. It's the police, the chief of police.

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You can't really make it any more shinier than it already is. It's the description of what the job is. I think the biggest hurdle here is that pay.

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And I think the people that have applied it, the people that are going to apply, I don't think there's any more people that are going to apply for this position. I will give you my reason for

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wanting to hire this out. Um, we've been running pretty much for 20 years. Well, first we had Dave and and then we had a OJ who was um trained under Dave.

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And I'd like to see someone new from outside the community come in and we could possibly see some different things under new leadership that uh I'm not saying anything was done

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wrong, but a different set of eyes on our safety department could be good at this time. But you're not going to draw in at $108,000. You're not going to draw in a 10-year

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experience at $108,000 to a small town. That's just what I've heard from law enforcement. Heard from a lot. What is the number that they need? >> 10 year experience.

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>> Not my area of expertise. What's a 10 year veteran worth? >> 130 at least. So >> we don't have 130, but something a little higher than that might draw somebody in. >> And when we advertised, we went to like

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step three, four, and five, I think, in our pay scale. You know, if we if we did this again, we could maybe start at like step eight or nine, which would be eight or nine years of experience, >> or just put the whole range in there. True.

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>> I mean, yeah, >> I'm definitely feeling both sides of this cuz like we, you know, when we had our meeting um you know, if we if we reopened it at a higher at a higher rate, I mean, maybe

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we would maybe we would get some more interest without having to hire it, but I don't know. I just like to see more more interest, I guess. I just think putting it to a firm is just irresponsible with our money. I think

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that would be just why would you do this when you could take it and put it here instead into a salary instead? It's going to go to the you're going to just put it all in the same place advertisement. You can't somebody from

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out of state isn't going to come here to work in a small town as a chief. So you have to jump through so many hoops to get reertified, re-qualified to have a Minnesota license and learn all the new

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Minnesota statutes. Just well, do we want to meet again? I I guess at this at this point that's our our choice really is to meet again and discuss it some more. >> I would have to agree.

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I would like to I would like to do that soon. How soon could we meet? See you in 11 days. Ah, that's right. >> You can meet tomorrow. >> You're going to meet?

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>> Mhm. That's it. >> What? >> I didn't hear what you said. >> Tonight. >> Oh, well, you have to we have to announce the meeting. We can't just >> Okay. You know, >> having a good drive. There's >> some nice cars out there back loudspeakers. Drive around town real

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quick. >> So 11 days less YouTube want to meet. I mean you're two/3s of the personnel committee. >> Yeah, we are. >> I don't know. Sarah Joe, do you want to maybe if they find the date and time,

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could you help them with the getting the ad to the the donuts in the paper and stuff? Okay. >> This is a personnel committee. It's not open to the general public. >> It's a it's a reg regular committee meeting. So, they are open to the

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public. Yep. >> I zoom in. >> Yeah, we could do that, too. >> What was that? I could always zoom in. >> You're the mayor. Make the decision. >> Well, I would like to get I would like to get going on it. If you could zoom,

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would you be able to do that? >> Yeah. Just have to find the right time. >> Okay. Cuz I'm an hour ahead of you. >> Well, what were what would work for you? >> I honestly don't know until I get there. I'm sure I have a long list of things

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that I have to do. >> I get it. Um, well, we can talk to Sarah Joe and talk to you and see when we can make that. Possibly the week of the 15th might be easier to swallow cuz weddings on

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Sunday, so I'm sure it'll be busy all of this week. >> Mhm. >> So, the 15th through the 18th. >> Yeah. Okay. Let's uh then I think we plan for that then and we'll get the notice put out

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when we iron out a date. >> I can show you the notice tomorrow, Sarah Joel. >> Okay. >> Yeah. >> Moving on. Public works. We got some CIP items to discuss here.

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Uh we are looking at a couple quotes tonight for our uh seal coating and crack filling. Turn to the right page here. Is the TV not up tonight?

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>> No. I accidentally sore subject. >> Oh, sorry I brought it up. Forget I said anything. I think the first item we have for you is our chips map. I think it's what everyone has in front of them. >> Yeah, this one.

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>> Yeah. >> Yeah. So, as usual, um, every year we try to hit a little overlays and a little chip seal. Um, this year we're going to focus our efforts on the chip seal or seal coat, whatever you want to call it. um particularly

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West Allen Street, Northeast Street, a little block of East Grove Street, um Prairie Lane and Prairie Court, as well as Lake View Park. Um all the roads out there, I I have never been touched since

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they've been put in. So, it' be nice to get a little sunscreen on them and try to preserve them as long as we can. Um, bids came in at WW Blacktop 53,781 and Pearson Brothers came in at

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55,838,088. Um, so WW is the low bid. Um, is there any questions on the chip seal portion of the CIP work this year? So, do you guys come in and do the patching before they

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>> Typically, that's what we do. Yep. >> Okay. >> Yep. >> Cuz I know out like Yep. There's a couple >> Yeah, there's a couple doozies uh right down there at the end as you go in and then the further towards the landing there's another hole. Um Yeah, typically we go and patch before they show up. >> Sure.

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>> Yep. >> Sounds good. I motion we accept WW's bid for the seal coding portion of the CIP. >> I will second that. In

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>> favor. >> Next up, our overlay schedule. Um, our edge mill and overlay schedule. Just a brief explanation. U, it's not like tearing up the whole road. Then we bring the mill in and we edge down 2 in right along the gutter. Um, and then it's 2-in

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overlay over the whole surface. Um this year we are looking at Savannah Lane, Warren Street, Nelson Street, Nelson Court. Um business alley, I call it the east business alley um on the other side

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of the back side of the businesses as well as a portion of West Street kind of that goes underneath the trestle. Um that is city road as well and it's kind of deteriorating. And so we're looking to get that built back up, prolong its

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life a little bit. Um, overall the bids WW once again is at 134 080 and then Neielson blacktop came in at 139 90750.

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Uh, any questions on the overlay schedule? The one tricky thing with this I will I want to state is the business alley. Um we are proposing as well tonight in a little bit here to do East Front Street

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kind of a semi-total reconstruct. Um so I might we might hit the pause on the alley. Just depends on timing. I don't want to shut down the alley as well as have front street shutdown. that would be just too much of a hindrance to

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businesses and residents and um but I would like to propose to move forward as as planned knowing that that possibly might happen. >> Some of our contractors are still digging in that east alley. Also,

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>> that's the other thing. The cable companies are still in there and I I want to wait for them to be be sure that they're done. Um they'll never be done, but at least this year. Um correct. Will the uh

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the generator is going to be hooked up to the new trans or uh transformer outside of town. Correct. >> Eventually there'll be gen sets out there. Yes. That would be more of a utility overhead or underground. >> Utility question. uh underground I would assume.

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>> Okay. >> Yeah. >> Okay. I motion that we go with uh WW again for the overlay portion CIP.

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>> All in favor? All right. One more to go. Yes. Um last year, you recall the county um gave East Front Street to the city to make it the city street instead of county road. Uh the county gave us

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$150,000 for that so we could use that money to help make road improvements. So we have a couple bids here tonight. I'm going to ask for a couple different motions. The first motion I would ask that you pay for the road improvements with that

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that county money as well as um you know reserves if we need it. And then the second motion will be to have the utility funds pay for the utility work that will be done along that road. Does that make sense?

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>> Okay. So, we're going to use we're going to use 150 that was earmarked for repairs. >> Yep. >> Okay. And then >> and you see WW said 108. I I would recommend that we you know

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whatever overage you know it's 108 we got 150 keep keep a little on retainage kind of as a contingency just in case you know a year keep an eye on it for a year and if something changes something happens we can kind of use that uh those funds for that and then if that does not

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happen then I think that the remainder can come split it between water and and the storm but yeah just kind of brief overview of the project. Um, as Clinton said, the county gave us that street back. Um,

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virtually no storm sewer in place. There's a very small one, not able to handle the volume of water that comes from basically the chiropractor down and around. Um, so we'll be adding a 12-in storm line basically from Teal Street all the way up to the west side of the

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alley to try and catch that water, get it subsurface, and get it out of there. um as well as a couple dropping in a couple catch basins along the way um for the storm. Um the there are a couple properties interested in having a

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sanitary sewer stubbed into their property as well. Um of course that will be their burden to pay. Um as well as the water service line aspect of it. Did you want to come talk about that? So, a part of the project, there are

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existing currently five um water water uh stubs along there. There's four um straight across from the water tower location there where the residents homes and there's one business. Um like Joe said, there's a couple interested in

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adding um water and sewer. um that would be at their own cost, but with the water, the water main existing um that they are connected to is a 4-in main on the north side of the road. Um so, we are looking to abandon that 4-in main, and they will be connected to the 12-in

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main, which is currently already installed on the south side of the property. The service line is um private that is the homeowner's expense and a part of uh the WW1 they're each property is roughly

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uh $2,700 for that extension of that service line to the 12 in. Um so upon approval if this gets moved forward then we'll be in contact with with each property owner um to discuss those costs if they can afford to pay that upfront.

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Otherwise we will do consent agreements with them. So over depending on what the term that we agree on between three to five years payback it would go on their tax state on their tax roll. One other thing I wanted to touch base on the street side of it. Um we're

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adding you probably read it but we're going to be adding quite a bit of curbon gutter along there. Replacing some driveover curbon gutter. Um and we'll be reclaim we won't be tearing up the whole road. We will be a little bit to put in new storm sewer and do the water work. Um, but we'll be a full reclaim.

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Basically come in, grind up the top, mix it in with some of the base, grade it, and that's and then pave it two lifts over that. So, that would be the the work scope um for the surface. So, any other questions?

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I motion we again go with WW for the East Front Street repairs >> and the road improvements will come from >> and the road improvements will come from the 150 from the county and um the

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utilities water portion will be paid for by GPU. >> Andrew is paying for it. >> Andrew is paying for it. Correct. >> I'll second. All in favor? I >> or

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>> when was that supposed to be started or >> to be determined? Once we we award it tonight, then I'll be in contact with the contractors and then uh hopefully soon. Okay. >> Um uh like I always kind of like to wait till days, you know, and then get that done out of the way before we have

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everything tore up. So, >> thank you. Thank you guys. Appreciate it. Thanks. Guy and Gal maybe I should say anything else. A motion to adjurnn. >> Second.

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>> All in favor? >> I I motion adjourned at 7:56. I like something. >> As soon as my phone went off at 6:30, I knew I [ __ ] up.

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Well, I kind of figured that >> Clinton said that, too. He's like, he hung up on me. So, >> we don't meet until the 13th, right? Um cuz we're not doing two zip. Are we doing two zip? I just want to make sure.

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Clinton, are we doing

Part: 2

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to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Mike So, are we just going to jump right into

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that meeting right away? >> Yes. >> Okay. Uh, we're here to discuss the uh fire contract and the board with the board, the township fire board. Uh, where do we want to begin?

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>> Well, Mike, do you want to introduce a couple people? >> Okay. Um, if you don't know, Mike Santo, fire chief. Um, Eric Weller, emergency management county is here. Uh, so

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township board members. Um, like maybe start with a presentation or >> Sure, >> I can. Um my thoughts and department thoughts uh we talked to the officer meeting and we talked a little bit about with the

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general department is we don't feel we can give the residents in this area the coverage they deserve because of the response time. Um it's the way crow flies it's not that far but getting to a

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roadway it's you know getting there by airplane place down there is a long drive for us and it puts us uh almost 50 minutes to our southeastern section that we cover and while we're

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that far out we give our residents in a town the cover we need you Uh we're out um according to Blorth County steal some of your thunder, but that area averages around 25 26 calls a year to those

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sessions. Um we're running 240 now. We're pretty busy for our small town department. Um I'm very biased, but I do think we have a better department. I I'm very

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biased on that. will press quotes me on that. I'm proud of our department. Um but I think as long as they have an option to go a closer department um that is capable our thoughts is we don't want it. It's department

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we can't give them the coverage there. We'll be there in mutual aid regardless of fires at no cost to the township. Whenever we get a fire, I know I don't always believe county, but

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county, we get two departments at every every structure fire. So George is pretty quick to get that second roll, too. We don't have we don't have the automatic, but usually isn't structured fire. There's two or three other departments rather quickly.

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corporate costs are, you know, for a contract, the way we do our contract is probably a little different than everybody else does. We go three years average rural versus city calls and whatever for

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the next three-year contract, we divide and say it's it's pretty close to 70 30 a percentage or two either way. um whatever that real percentage is 30% I think is the last contract um that's

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what each we divide that up they cover 30% of our operating expense and then we uh divide it up by all sections so I don't know how that would work coming in mid contract you know how that would

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work as our budget you know we're kind of predicting past the predicted future of runs and how we're throwing more into it. >> I just >> I just don't that's on your guys' part,

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but you know that's a that's a thought process if you decide to go. >> Okay. Thank you. >> Information sent out. >> Uh no.

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I was going to have it on the map. >> You see in the front there it says 6:30. >> Thank you for joining us and payan. >> Welcome. >> Yep. >> This is worth the day's pay. >> Kirk, do you have anything to add or

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>> we're just looking for we're looking for all the help we can get. Okay. Um, with all due respect, uh, uh, the chief, um, I I don't dispute anything that he's saying. Um,

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the Jamesville Fire Department does a fantastic job with the monies that they're budgeted and, uh, and it's and it's a fair distribution of expense. Um, we Liry Township feels like we're being

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prayed upon by the city of Madison. We We don't really have a problem with their fire department other than the fact that their equipment's old, they're understaffed, and they're underfunded. We We've tried talking to the city about it. Um, and they're really not

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interested in anything that we have to say. Um, we I think we've identified the problem with their funding issues over there and it's they're they're putting a disproportionate percentage of the budget upon the

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townships and the city residents are they're not getting a free ride, but they're they're paying a a much smaller percentage than Jainsville, for example. uh city of Mass Link uh for 2025

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uh was consuming about 45% of the co of the calls and they're only funding about 35% of the budget.

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When we put it into perspective for Lray Township, of course, we're we're 32 sections and we're covered by four different fire departments. St. Clair, Madison Lake, Jamesville, and Eagle Lake each cover almost an equal portion,

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about a fourth of our township. We we pay more to Madison Lake for the fourth that they do than we do for the other 3/4 of our township combined times two.

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Their equipment's old. They need new equipment. They don't have the money. The city doesn't think it's necessary to fund it correctly. Um they need a new fireball. They get new trucks. It doesn't do them any good because they won't fit in the building that they've got.

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Um, they need radios, they need turnout here. The the list just goes on and on. I mean, they do a great job with what they have. Um, you know, and anytime you go into a situation like this, you know, you you ask for everything that you can get.

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Okay. Would we be willing to, you know, pair that back? Um, it would give you an opportunity to help us a little bit. So, for example, you're picking up half of section 12, you pick up the other half of section 12, that

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every little bit helps us. And uh, you know, and then just geographically looking at it, uh, section 11. We if we can just pick up half of half of 12 and 11, um, that will go a long way towards

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helping us. I understand, you know, that we've got a we got a pretty broad coverage area there. Does anybody else have does anybody else have anything to add conversation? I I guess the one other thing I'll just

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mention um we realize that what we're asking is unusual and we'd be jumping in midcontract on that. Um, by adding more sections, it's going to using the current formula that you're

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using, adding more sections to to the township side of it is going to lower the cost per township to the rest of the townships. And we don't think that's fair to other townships or to the city. And so from that standpoint, you know, we we maybe want to look at an addendum

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to the contract. uh until this one has expired and then we would pay a a special amount per section uh for the for whatever area is added. And it and it doesn't have to be, you know, what

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we're paying per section for township right now. That's something we're willing to negotiate with you. And we realize there's probably a little higher call volume there even in picking up that section and a half. Um, but we we'd certainly be willing to work with him on

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that as well. The the chief comments about making it down my place and that that is the outer reaches of what we were asking for. Um, I live on Madison Lake right down by the DNR landing on the on the east side of lake kind of down behind Dallas there

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and you know and I drove it and clocked it and you're you're spot on. You know that that's going to be a push especially when you're on the other side of the other side of your coverage area. But pretty much anything in the western boundaries of of our coverage area with you right now is still going to be a

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push in that situation. So adding a half a mile or or a mile to it, I I don't I don't see how that's going to have a major impact. It's not necessarily just adding your

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district or your section. By adding your section, we have to go to Blick County now and have dispatch and everything reassessed. and they have to put a lot of money into redoing their

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mapping systems and things like that. So, there's there's quite a big cost that comes along with this. It's not just, hey, can you add these to your fire calls and you just take them because those calls are still going to go through to dispatch over there

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because this is Lewis County and now those calls have to get rerouted to Wasika County. Now, Wasika County has to figure out on their maps where those are and whose whose area that is. Then they have to change those out. So, Lewis

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County has to change their mapping systems. Wasa County has to change their mapping systems. So, those thousands of dollars that have to go into each county to add these sections. So, it's not just you asking us, can you just add these

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sections to your fire calls? There's there's more entailed here than just us picking up your sections. You know what I'm saying? There there's a little bit more that goes to it. >> Who bears the cost for that? >> The counties do.

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>> Yeah, we're going to bear bear the cost, but we'll be building somebody. >> So, a minimum of 5,000 probably up to 10,000 cuz this doesn't happen very often. So, um there there's not cost. So that's something else

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>> that also doesn't include redoing all of the maps um that the departments have printing those. >> So assuming that this doesn't give Madison like a kick in the pants to get their act together, start going the way

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you'd like them to. Um, chief, will this time factored aside, um, equipment wise, personnel wise, are we equipped to handle this or are we going to have to restructure a little bit and all a sudden think about, oh, we need another truck, we need another two,

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three people to cover this. >> I think personnel we have to cover it. Um, said we're running 240 calls a year average now. you know, we add another 20 to that odds of getting simultaneous calls, we

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get that three, four times a year now. Um, they say they go in streaks, you know, it's never spaced out. Um, and most of our medicals and that we cover this, too. Um, it's just

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the lake area over there. um scares me a little bit with the the response that we could provide for any of the lake coverage, the actual lake coverage. Um we've got two boats. Uh basically Lake Alleian drilling we really cover. I know

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has a lot more water rescue stuff equipment and training than we do. That part's fair. We're probably both going to be out there regardless depending on what it is. But

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>> um it does cause some issues when you split a lake up for dispatch. You know, where are you on the lake? Which department do I send? Um it gets confusing. Um normally they send everybody or something like that, but

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Eric, you can probably elaborate more on that than I can. Yeah, that'll be an issue. um because 3/4 would be um in Ray Township as opposed to the other portion. Um we'd have to look at that. I think some of that with the

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water rescues, how quick can you get there? What do you have for water rescue equipment? Both um boats, but also ice rescue stuff. Um lot a lot of ice fishermen up there as well. So the other thing um

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as Sarah said earlier is that call transfer that will delay getting once the call comes in to us and we have to take the information and call transfer to see that case that's an additional step that will take a little bit longer and time of the as you said she with

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medical and 80% of the calls probably are clinical um and there were 24 I think was the correct number for fiscal year 25 in that area with 200 127.

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>> My do you have anything to add? Now, Ken, you talked about about doing this rather quickly, and I don't see any way we can do it until the contract renews at the first of the year if we decide to do it. Uh,

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you know, we're still working on finding a another councilman here. So, technically we can't vote on a fire department issue. >> I >> actually I think >> I feel we can cuz it doesn't it doesn't

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affect our wage. We don't get anything monetarily for the handling item >> because we've I guess we've voted on plenty of things in the past outside of I mean it's mainly just our

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our call wage and retirement things that we don't if if the whole process is going to take some time to set up and establish the switchover. It's not going to just happen on the first of the month that uh

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if we have to assign new fire numbers to all those addresses and and get everything squared away. There is a time factor here. >> Mhm. >> So, what time frame were you looking at? Well, we were we were hoping to get some

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something ironed out one way or another before the end of the calendar year because that's when the contract with Madison White is uh set to expire and they've implemented a new formula for how they're going to distribute the

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costs and it's it's become even more regressive. the the uh city of Madison Lake with their new formula as things stand right now uh their percentage is going to drop from 36% of the budget

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down to 31% and they're actually shifting more of the burden over onto the townships now you know and it just for what it's worth you know we we've tried to negotiate in good faith with the city of Madison Lake, the mayor, the city council, and

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the city administrator. And in public meetings, they they told us if we don't like it, we should build our own fire and I'll start our own fire department. Go somewhere else. We don't look at that like that's a a good faith negotiation that they're

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they're basically delivering all items. You know, we we've got some people in our township that are not happy with us even pursuing the idea of leaving Madison Lake because it it's going to have a major impact on their

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homeowners insurance. >> And you know, and our goal here is not to not to punish people from that standpoint. That's why we're willing to scale it back a little bit. My take is at this point I feel that

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we're not ready to take on this extra territory. Um that's my it's my opinion. I would have to agree with that. If this wanted to be talked about at

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contract time, that'd be one thing. But >> which is actually December of 27, so it's >> one full edition here. >> Yep. But, uh, my take as of right now is

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I think it's a little too far and we'd be there we'd be there anyways probably or will be for any sort of structure, fire, lake rescue probably. But >> my big concern is people's lives. We're

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just not going to get there in time to save anybody. You get somebody in the water and we're not going to be rescued anymore. We're going to be recovery. Madison Lake's right there. And if we're having to call them for mutual aid, then that's your that's your primary fire department. If

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there's a structure fire and we're calling them for mutual aid before we even get there, that's your primary fire department. And what service are we doing if we're constantly calling them before we even get there? That's that's definitely not a service.

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if we're calling them out and saying, "Hey, we need you for mutual aid for a structure fighter in your town, but we're supposed to be there first." And I I sympathize with you. I understand what you're saying. I just

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and you're in a you're in a bad predicament, but it's just people's lives at line on the line for here for this amount of time for us to get there. There's property, people's homeowners insurance. Like, if

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you're saying other people are upset about this, but you're here really wanting this to happen, but other people aren't wanting this to happen, then then maybe you guys need to have more discussions with some other people, too. >> I would assume by this point Madison

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Lake has been made aware that you're having these conversations. Well, they they basically sent out their proposed contract that would go into effect uh January one. >> Well, did they send that out kind of

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make that decision before they told you to go do your own thing or are they aware that you're seeking our assistance? Um, well, we don't we don't necessarily have to walk hand in hand with Madison

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Lake when we're seeking our other workers. So, you know, they they basically told us to go fly a kite. So, we're we're trying to fly the kite. I I mean, Andy and I have I got to agree with them. I sympathize and this is a

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lot. Um, and I can't say I wouldn't do the same thing in your place. Um, my thought is Rod Stro here, if Madison Lake is just doing a power play or whatever they're doing with you, if they

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suddenly know that you're here trying to get us to take over >> Mhm. >> and whatever, are they suddenly going to go, we made a mistake and they're going to re-evaluate to make it work? >> Well, I can't I can't really speak to

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what Madison Lake is going to do. um it it would be it would be pretty it would leave a hole in their budget. Okay. And it it may force them to have the residents of Madison Lake pay their

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pay their fair share for the fire coverage is what it may end up doing. Um, it doesn't sound like you guys have much of an appetite for it, but we, you know, we appreciate having a an honest frank

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give and take discussion about it. Yeah, it's I don't think it's that we don't want to, but I think what like Sarah and I both said, you know, it's just it's just a little too far and it would it could potentially bring a lot of

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stress to some of our folks, too, you know, if we're getting there late. And um >> well, one of the things that has come out of this process is um that we've discovered we're paying for public

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coverage on one of our sections. We're paying you guys and we're paying Madison Lake to cover a section that apparently has been going on for many years. So, we're going to be making some progress there because there will be we're going to continue to have you guys cover the

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section in question. Um, but we are going to remove that from now. >> Okay. >> Have you looked into having like Eagle Lake take over 10 and 15? Well, we decided to start here and seeing how things are going to go on this end and

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then if if we made some progress here, we wanted to open up a dialogue with EOA uh and see what kind of help we can get from them. >> Chief, is there any of this that we potentially could take over and not stretch ourselves with thin? If we

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didn't get into 11 and 10 and 15, if we just did that proportion of 12, is that possible? you know, cutting straight across over the >> I see the >> two which section 15

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>> 15 is the 9 mile corner. >> No, we're at at one point we were talking about that, but I think >> I think 10 and 15 are clearly off the table. >> Okay. Um, as things stand right now, if we could just get you to take the other half at 12 and 11, um, I think that

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would be a step in the right direction. And, you know, we we, like I said earlier, we'd be willing to, uh, have an amendment to the current contract with an agreed upon price for coverage for that independent of what the other townships are doing. Um, so that can be

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factored in uh, in the next contract negotiation.