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I'd like to call this meeting of November 6 2024 to order roll call please miss Zada Miss Applegate Miss Kenworthy Miss Parker here miss Reed here Dr V here I'd like to acknowledge that
director vard is joining us remotely for tonight's board meeting um and that director Applegate is unable to join us I'd also like to thank our live simultaneous Spanish interpreters for joining us today and we are also live streaming our meeting please stand and
join us this afternoon in the Pledge of Allegiance Al the flag of the United is there a motion to approve today's meeting agenda I move to approve today's agenda as presented in board do is there a second
you muted sorry I I think I muted sorry so you second I second okay yes okay we have a second is there any discussion it's been moved and seconded to approve the agenda for today's meeting of November 6 2024 is presented
roll call please miss Sada Miss Applegate Miss Kenworthy Miss Parker yes Miss Reed yes Dr V yes and the agenda is approved as a reminder to the board and
the listening public at its October 17th and November 1st meetings the board had the opportunity to study the following topics an informational presentation on the UN audited fourth quarter financial report for the 2023 24 fiscal
year population Trends in Jefferson County as well as the state of Colorado in order to align our planning with State and county level demographic trends projections and implications for enrollment and monitoring reports 1.3
and 2.1 a deeper data dive into how high quality staff professional development and evidence-based instructional materials are impacting student achievement I encourage you to watch the recordings of the regular meetings to learn more about these topics you can also visit our board page on the Jeffco
Public Schools website there you'll find a host of information and links to both board docs and our live stream platforms we'll now move to our study session agenda and our first agenda topic of the evening which is an update on the Property Disposition
process the purpose of this topic um is for the board to receive an update on the proposed Glennon Heights Vivian and Thompson purchase and sale agreements prior to the board vote at its November 14 2024 regular meeting as
a reminder to the board and the listing public on April 11th 2024 the Board of Education passed a resolution to Surplus the former sites of Glennon Heights Vivien and Thompson Elementary Schools since the passing of the resolution
Jeffco has continued to engage with jll education real estate broker and crl public affairs firm to assist in the Property Disposition process specific ad hoc committees composed of local community members for each site Glennon Heights Vivien and
Thompson were formed to help inform and guide the Property Disposition process alongside our district Property Disposition advisory committee for the Property Disposition process Community meetings were held on June 6 2024 for Thompson June 10 2024 for viven and June
12 2024 for Glennon Heights I also want to remind the listing public that by policy proceeds from the sale of properties must fund District Capital Investments joining us tonight is Mr Brian Carol from our independent real estate broker jll before I hand this off
to Mr Gatlin superintendent dorlan is there anything you'd like to add thank you president Parker good evening everyone um I want to thank Mr Carol for being here um uh you've been a great partner in the work and we very much appreciate your expertise it's been a
long journey uh but but we appreciate your advice along the way so thank you I also do want to express a warm uh message of gratitude to the community members who served on our Property Disposition advisory committee um
including those who were the ad hoc members and really brought um I I believe a great representation of the immediate communities interests and concerns um as we work through through the process um
so thank you very much to our community and members of our community who served in that role being sensemakers for us and helping us get to what I think are the best recommendations we could get to for our board to consider um and finally I want to thank our chief operating
officer Mr Gatlin and your team um Mr abidian I know was a big part of this project as well um I I feel strongly that our team led by Mr Gatlin was collaborative um open and transparent with our community and I think that has
built trust along the way I'm hopeful that's the case I know these These are always difficult to decisions and difficult processes to get through but but working closely with our communities I know was at the heart of the work that Mr Gatlin LED so thank you to you and your team thank you Mr abidian um really
we're anxious tonight for the board to study and get a sense of what would be in your materials for next week um so that we can prepare those materials get them posted on Friday for next week's um business meeting so we're looking forward to hearing uh the conversation and just taking down some feedback from
board thank you Mr Gatlin great thank you superintendent Doran president Parker um we are excited to talk to you about uh the progress that we made to date on this round of Property Disposition and want to go through
really what we want to want to talk about tonight uh this afternoon uh like superintendent Doran mentioned we want to we want to highlight and Shout out our uh Property Disposition advisory committee and our ad hoc members uh and and also really highlight I know the
board is always interested in uh what are the interests what are what are we hearing from our community so we want to make sure we're we're highlighting that as well uh do a quick process review and then I'm going to hand it over to Mr Carol who will go through uh the three
properties and really shine light on kind of what what what will be the highlights in the in the contracts that you will be approving um next week and so this is similar format to what we did with our first round of disposition with um Alan Dale and zurger and so let's
start with our uh Property Disposition advisory committee in ad hoc members uh our core members on the left are really are that Core group that that are part of every meeting that we have and then we we invite uh and welcome our ad hoc
members that are specific to uh each of the different properties and I really want to thank these members for all their time and commitment and dedication to this process they spent hours and
hours and hours working uh on you know balancing our process and balancing representation of their communities uh it's complicated work it's complex it's challenging uh and they leaned in and took it very seriously uh and they
worked hard to represent the diverse views and feelings uh from their communities about the best possible outcome a highlight of of tonight is each the recommendations that you're going to be receiving uh received unanimous support from each of our ad
hoc uh committees and our and our core uh PC committee as well uh and the result of having engaged with uh really this passionate and caring group of individuals is leading us to be better at what we do and we're looking at
implementing process refinements just based on the feedback the uh the dynamic uh in working with our ad hocs about ways that uh we can be more transparent in places that we can be more open uh and again we can continue to do this
better in future rounds so a few uh key interests that emerge really I would say unanimously across all of our our commit our ad hoc committees uh were you know when we were
looking at what what could come in what could what could be on this site uh of of this the School site compatibility with the existing neighborhood particularly around density and Zoning certainly alignment to the current lot sizes and zoning and Alignment to the
existing housing type that was a major priority and interest uh of all of our committees a reuse or repurpose of the existing facility when feasible was preferred and you know we we're happy to share this evening that two of the three
uh property are reuse or repurpose uh proposals and then preservation and use of park or green space was of of certain value uh and interest from our committees as
well just a a process review we've we've spent a lot of time looking at this uh this chart and we're we're in that bottom right kind of corner and encompassing kind of both contract process negotiations which were
finalized ing the contracts right now and then the board will be voting on the final contracts uh next week so there there is there is one thing I want to point out before I hand it over to to Mr Carrol we are going to be going through current contract highlights is as they
stand today there is a slight chance that by the time everything's finalized a few of those details could change um for next week and we'll make sure that in the consent agenda memo for next week that we're very explicit about saying this was a highlight that we presented
to you at the study session and here's how maybe it's changed in the final contract that you'll be approving so we're really calling it out because it is it is a little bit of of a work in progress but we're we're really close so with that I'm going to turn it over uh
to Mr Carol who can go through uh our properties and ultimately their his recommendation J's recommendation uh and some of the the highlights around the the recommended proposal and then also some of the proposals that um that
weren't selected also thanks Jeff before I start on the properties I want to uh thank the advisory committees and obviously staff I do a lot of this around the country and uh whenever there's those kind of advisory committees like that the
responses we get are long they're you know 50 60 pages sometimes uh and we got several there were five six of these responses and we would have meetings in relatively short order and they had all read them they came prepared um they had
met in advance and had their uh you know their their positions sort of worked out and discussed internally and they were prepared to discuss it with us which is extremely helpful it actually uh very much help helped us hit our timeline because our timelines are you know we we
do a a gan chart before we even start with specific dates so uh things have to kind of go well for us to hit all that all the time and it really helps when you have uh committees like that that are really committed so they did a great job and I want to thank them uh first
let's talk about Glenn and Heights uh first slide here we've got just sort of a reminder on where it is how big it is appraised value um those sorts things I won't talk too much about that because we've kind of uh covered that in previous sessions I'll go right into our
recommendation and as Jeff said I want to just remind everybody on this one in particular um as well as all of them it was unanimous um there was sort of a clear favorite amongst the committee jll
and staff so uh the last meeting we had with them was to sort of discuss our recommendations um they asked us to advance it uh as quickly as we could so uh just for context it was very much in agreement and there was obviously a rigorous discussion but again in the end
everybody agreed uh jll recommends for the Glennon Heights property Jacob Academy again this is as close to a no-brainer as exists uh they offered the highest value they have the shortest time to close um all of their proposal meets with um all of the things that the
community cared about reuse um you know using the existing facility sort of minimal disruption to the community all those sorts of things the other uh two BS that we got on this site were home developers there was going to be um a
lengthy entitlement process uh demolition of the facility construction uh that would likely disrupt neighbors all those sorts of things so there's a clear differentiation here um and I don't know unless there's any questions I think I can move on this one uh was
relatively straightforward I think we can go through them all and then we'll okay great thanks yep uh so just a couple of sort of Topline business terms uh the purchase price on this one offered was $3 million
it'll be something like 80 days to close although I know that um they're going fast and furious on some of their uh due diligence items uh $50,000 in earnest money from the buyer this is one where um you know it kind of make sure they've got some skin in the game in the event
that we get down the road and things don't work out for them and it's a relatively simple straightforward purchase and sale agreement so you know there's a kind of a state standard form we'll do some adjusting for business terms but it's going to be relatively straightforward uh you'll compare that
to um and not to speak of the the last deals that we did with Cardell but they're going to be looking at 18 24 month entitlement process and they close after that so 80 days is substantially faster which is one of the reasons why you can see we we prefer uh these reuse
proposals because they're lower risk uh money comes in the door faster Etc so Vivien um Vivian is the next property um we'll talk a little bit about the bids that came in I just want
to note here when we went through the the um pre-qualification process we had recommended that four groups uh be shortlisted to that next group and then be able to provide offers two of those groups uh in on this on this property in
particular and then one of the groups was across all three met with the City of Lakewood and sort of heard out what they were looking for in terms of Parkland dedication and some other sort of development process things and pulled out it's part of why we recommend four
in this case is because we basically view it as a necessity to have two at a min minimum making Financial offers um because if you don't have two you don't have anywhere else to go if they're sort of uh unreasonable in terms of the terms that they're looking for so it was good
that we had four because we ended up with two a minimum of two which is sort of what we're what we're looking for um the kind of difficulties that they presented were sort of the uh the challenges that were not baked into the prop the appraisal so we're a little bit
under the appraised value but this you know like I said these These are appraisals don't necessarily consider all of the um development parameters that are actually on the ground when you meet with you know these municipalities whether they be uh water or sewer you
know roadway infrastructure uh development density those sorts of things so uh in this case we are recommending Carlson um Carlson Holmes's uh again this one was also relatively simple was also very much unanimous
there's sort of three reasons one they took the most uh sort of serious uh land planning and review of their proposal uh in terms of they met with the neighbors they listened to the community feedback they had a response that um that clearly
showed that they also had the lowest density proposal which is something that the neighbors really care about in terms of you know if you can't get a reuse if you're if it is a home developer they're looking for the fewest amount of homes uh and say that's actually maybe not the way to phrase it they're looking for lot
sizes that sort of match with the neighborhood and and exactly you know what sort of surrounds the school district so that kind of manifests as the lowest density although uh that's sort of what more of what they care about so this is the lowest density it's
also the highest dollar amount proposal so um just sort of the Confluence of those three things you know between cardal and Carlson you know they're all going to March through the entitlement process as quickly as they can they're sort of equally qualified so it really
comes down to what are they proposing to build what are they willing to pay you uh and how does the how does the neighborhood feel about it so all of those things uh were favorable to Carlson so that's why we recommended Carlson which again was met with unanimous support from uh the
committee uh this is their financial proposal um you'll note when we do these uh red these these sort of home redevelopments we like to tie it to the uh to a on a lot basis because if they're able to get additional density we want the school district to be able
to capitalize on that as well so you're in sort of in it with in it with them um we have laid out a minimum uh threshold if they go below a certain number of lots your purchase price does not go down um again they've got you know you can compare the entitlement period here
to the the Jacob Academy reuse and then the next one that we're going going to recommend which is a reuse this is just sort of how long it's taking to get these kind of projects through entitlement projects through entitlement process right now there's not a whole lot we can do about how long that takes other than um get you know get the dates
into a contract get some deposits in the door and then hold their feet to the fire and the last one Thompson uh again I won't spend too much time here on the facility itself I'll just note uh 2.75 million appraised value we're
recommending aoke Behavioral Health again very very similar to Jacob Academy in terms of the rationale this is a reuse of the facility it's a very short period of time between signing the purchase sale agreement in closed assuming uh all of their due diligence
and everything goes well uh they they were we we like to recommend things in in terms of the highest risk adjusted value and sort of this very extreme analogy before if somebody comes in and says they're going to build you know the Sears tower on the site and I can pay
you $100 million well that's never going to make it through entitlements it's never going to make it through Community Support so they can't pay you $100 million right so uh in this case we believe that evoke Behavior Health was the highest risk adjusted value uh because there was Community Support very
short period of time between purchase and sale contract execution and close uh and very minimal risk if any to uh to their ability to sort of get the things done that they need to get done to be able to close this so um that was sort of our the financial rationale behind
recommending uh evoke Behavioral Health and then again we had unanimous Community Support uh at uh at the committee level so that those are sort of our three recommendations and I'm happy to oh sorry uh both both tomson
and Glennon Heights are in excess of the appraised value um and this another one is just relatively simple contract short period to close got some earnest money coming in to hold their feet to the fire and they'll be off and running so I will take
questions thank you board members do we have questions I will start um just going back uh property by property just a couple questions on each of them for the um first property the Glennon Heights
and um the use by Jacob Academy and that's for preschool um does Jacob's Academy um fit in are they part of the u u um PK that um Colorado has in other words are they able to participate in
the funding that um the rest of Colorado gets you want to speak to that um yeah Jacob Academy is a an existing provider of early childhood and infant care with two existing locations
in Lakewood and they are upk eligible okay um they typically serve um School AG students only in an after school after CARE program and a summer camp program and the rest of their students are all
infant through influen through Toddlers and ec4 okay so this is something that would be helpful for our district um because it fits in with the other offerings that we have we believe so correct and and um after conversation
with Jacob Academy's owner um she provided some data on their enrollment Trends and she believes that Approximately 80% of their students matriculate to a neighborhood Jeffco Public School in Lakewood superintendent Doran did you you look like you had something to say I
think it's been said I you know it's a preschool opportunity mostly serving also infant which we don't serve um and so they may serve some preschool students but knowing that they also matriculate into our schools when they go into kindergarten is I think very positive all the way
around thank you um then going on down to the Vivian um one I'm I'm interested in the difference between Carlson and Cardell homes um with the let's see the the 3 Acre Park open space um option
there or something was did Cardell homes not uh consider that option or having any park space in it was it was a requirement that all the biders consider there to be a three acre park on the site okay so they both had that um and
then for the Thompson site [Music] um for that behavioral health um program I think when I was reading some of the details is it ASD
type or is it larger than just the ASD community that it would support I'd be happy to answer that perfect um so they primarily focus on ABA therapy which is primarily
tailored to support students with autism however they support students with a wide range of disabilities who have needs for ABA zero to age 18 and so do we see that this could um be an added benefit for our district a significant value ad from student successes
perspective and that we already have a partnership with evoke they serve some of our students currently and um just given our um current needs and needs around the metro area this would be a great value to all all school districts
okay great thanks any other directors have questions comments oh director VRA I see your hand hi um I was just wondering um like for the preschool program can can we
find out how many other um preschool programs that serve our Jeffco kids are in that area um and is this creating like from what I understand our preschool programs aren't all full and I
just I'm thinking about the fact that we closed schools because we had too many of a certain kind of programming in an area and I'm curious are we doing the same thing again by creating I understand that there's an infant um program there that we don't
have but just generally Are We Now causing the same problem that we sorry I I can hear soone looking um so anyways I was wondering if before our vote tomorrow if we could get some data on kind of the demand and
Supply in that area so we can kind of understand that before putting in another new program yeah um can you say more about closing schools due to similar programming I I just would like to better understand what you me we closed
schools because we had too many of the same offering elementary schools in areas um so what I am really sensitive to is creating another situation where we're providing too much of of programming in an area depleting the
supply for some of the existing programs and so like I'm curious that are elementary schools or um the offer preschool for example in the areas are they full what are they offering how far is it and are they going to be like thinking okay now we great now there's
another uh program so close to us so just creating the same situation that we did when we put in all those elementary schools later not having enough kids to send there so I we closed we closed these programs because we don't
have enough kids so I just want to make sure that we're not just putting in another program in an area and then creating such a dilution um in the uh program surrounding it yeah yeah so our our preschool programs are a little
different than our Kinder through fifth grade programs in that we do EB and flow location based on facility condition and um opportunity and also just need and our enrollment in those areas is managed
by our preschool team who take a more Regional approach so director V we can get by next week and load in the board docs some information about the number of preschool sites that we have in that area um we can also talk to Jacob
Academy and get from them their current four and five-year-old enrollment and then I believe um Mr Gatlin that this is a planned expansion for them so they would they would serve more for three and four year olds um
when they move in um but that just might mean that we then reduce the number of preschool classrooms that we have in that region not necessarily leading to a closed school because we don't have like for example in ourv we have a preschool
Center but we don't have a preschool Center in this part of town but we we'd H we'd be happy to give the board some information about the enrollment numbers and our preschool sites um in that area and I and that also the Jacob Academy current enrollment and future projected
enrollments we can do that the other thing I would say is our our preschool enrollment is also different from our K5 given that we leave seats open intentionally in various classrooms in order for our child fight team to be
able to identify special education needs in three and foury old students over the course of the school year and so again that that makes it tricky because it then es and flows in terms of how many students might be in a classroom um between even October and like February
so we can get you those numbers and um and make sure that we also follow up with Jacob Academy on the numbers as well I would encourage the board um even with that data to consider the unanimous um agreement with this recommendation
from the property advisory committee um and the community in the surrounding area that lives around this Glennon Heights so um one thing I just want to be clear I wasn't consider saying that this would potentially close a school I
was just saying it's a similar problem of creating too much programming in an area so what I'd be interested in is the number of existing preschool programs and seats and how many of those are already filled so how many do we already have that are empty I understand you're
saying there's some intentionally empty but um from what I understand and you know and I I know that we put preschool programs in some of the schools after we during after the whole closing process um often hoping
that that would be a pipeline for some of our neighborhood schools for how those kids might go in there um are you saying uh superintendent dorland that that this Academy already has a location in this area and they're looking to
expand yeah yes I think that's an important point this this this school exists already in a nearby facility so they would be moving into this building and there I'm I mean transparently there is an expansion planned but we can get some more information for the board and
put that in there and and honestly our preschool expansion actually had had less to do with school closures and more to do with the state's upk program which did allow us um to expand our preschool uh locations and serve many more
preschool students which we're very proud to do um and I think we're also happy to share in that service model with um other providers like Head Start and um and private providers in our
community um especially given that many of the families in our community for their three and four year olds need more than than say 8 to 230 um care they need before that and they might need after that especially For A Working Families which a program
like this provides and that that's really the only option for many of our families is a private option because of that working schedule for their family so in that sense it is similar but also a different opportunity and program for the families to take advantage of
it okay I just like those that data before moving forward and I see your board colleagues shaking their head so I assume there's a board generally speaking the board would appreciate those enrollment numbers and that information so we'll make sure and get that into board docs for next
week I'm looking at a map on my phone and just want to clarify that the schools that are closest to that doesn't look like Dave is in here but um it looks like it's Foothills kein Elementary Dennison belar Elementary that accurate so would be the schools
we're looking at to specifically what their preschool programs look like just I'm trying to name the schools out yeah I don't I should some of those are in my my district and I'm still learning but it would be great to have concrete information for the whole board to know
um about the the elementary schools that are surrounding in that geographic area I remember right Hill St the gills oh our preschools in the area are limited by you know we often have two pre prek classrooms that meet licensure
requirements for Early Childhood so that's a limiting factor but also to superintendent dorland's Point um I did speak to Jacob Academy's owner about demand and about the services they provide specifically with a you know a thought towards um what programs we
offer that are potentially duplicative and they said exactly um what superintendent dorland shared which is that many of their families require full day care that isn't met by our prek offering for families who work outside
of an you know 8:30 to 300 p.m. schedule um and so they're able to provide that full day of care which is why many families require their the service they offer similarly for their after Care Program um they said that many of the schools um after care programs in their
area fill and families are on weight list and aren't able to access just because of the capacity and so therefore they're filling a gap uh where we we are unable to fully serve the demand for that after school care because we just don't have enough space for
it okay thank you and we look forward to getting the additional information any other questions nope all right thank you so much for the presentation appreciate it um for our next agenda item I'm pleased to welcome the Jefferson County
Administrator Association or jcaa we're pleased to hear an update on shared interests including experiences engagements and activities impacting the state of the district for this school year before I hand this off to Mr DeStefano jcaa executive director to
introduce his board superintendent dorland is there anything you'd like to add thank you president Parker I will um just just um acknowledge jcaa as a a true partner in the work that we've been
doing as a district um I've shared multiple times with our administrators at all levels in the organization uh from Central service administrators to uh School administrators uh thaty you guys can come on up here if you want um that that
I really do believe um all administrators in Jeffco are part of our leadership team as a district um we have done um a a great job I think of bringing in especially our principal voice to the work that we are doing as a
district and making sure that before we launch into implementation um or even sometimes planning of of the work we're doing that our principles feel like it's the right work um and I I often have the opportunity to use this group of leaders
as a sounding board and a thought partner and I'm grateful for that um and just really excited for them to be able to share with you about some of the incredible work that they're doing as an organization in support of our administrators and I see deian is online
so I'll just make sure everybody acknowledges that you're there um deian just so you know director vaarda is also online I'm not sure if you can see her or not but just want to make sure you know she's here too so um great with that I'm going to hand it over I think
to Mr Deano again can you hear okay good um Jeff Pearson is somewhere between here in Colorado Springs and having great difficulty on the highway so he was part
of this today but uh uh he may be able to get here in time not sure but let's begin with introductions and uh first thank thank you for having us our president shanon I'm shamon vill I'm the principal of Bear Creek High School and
the president of jcaa I'm Michelle Deandrea Austin I'm the principal of f meddle school and the past president of jcaa good evening Mike Freeman one of the community superintendents uh Coline area as well as options as well as a
board member of jca and I am deian Hoffman U principal at Hutchinson Elementary and I am president-elect and I just want to thank you for giving me the opportunity to be online I have a virtual sack meeting right after this so it's helpful to just
be online tonight so thank you for giving me that opportunity we uh have a brief presentation of some items and uh and we will open it for questions but we always enjoy our talk on kind of the state of
the district and we feel good about go ahead Shan so I know most of you pretty well and the first thing I just wanted to say is thank you for having us and really that I feel like we've come a long way in the last several years prior to that
felt like a pretty bumpy road in Jeffco with a lot of different leadership different initiatives um different directives and I just really think we as an organization wanted to to applaud the
consistency that has existed these last few years we've had a clear stable Direction um we've had very transparent and honest leadership that has gotten us through some very difficult times and
that's from both you and from superintendent Doran like that has been so valuable to us as building leaders um she obviously has a vested interest in her own children but we really value the interest that Tracy has shown in all
Jeffco students and really Shifting the uh Shifting the work back towards good instruction and a focus on students and I think I speak on behalf of all the building principles in saying that has just felt tremendously valuable to
stabilizing our work um she's provided stability a common sense approach um and just created system coherence that not due to anyone's fault but just because there were so many transitions in the prior years I mean what we have six
superintendents in five years something like that I don't I don't remember it was rough going um and you guys as quality board members really taking that vested interest coming to our schools doing the school visits um really working with all of our organizations
it's just made it such a better place to be a Jeff Co employee and I say that with this being my 30th year in Jeffco um so we really appreciate that we think it's been one of the key reasons we've had a decline in administrative
turnover um and we've had an increase in just camaraderie amongst administrators as we share a systemic and cohesive Vision um and Tracy's leadership is really to applaud that and it's a lot of work because we're a lot of different
people in different schools with different needs but I do feel like there's a lot more system coherence and a common sense approach to to educating children it's well researched and well thought so um I just a Potter on that and this school year has been off to an
excellent start I know we're really excited about the high school reimagined work and just about the focus on solid quality instruction I know our students are going to benefit from that consistency je is here do you want me to go you want to or I can't you can go
ahead you want me to okay um we want to start and talk about compensation and uh we want you to know that uh we feel the district has been very fair with its employees and in
particular with us our administrators we feel good about it uh we I think for the first time in many years we've had some consistent significant increases to the best capacity that District could do and
uh um it's been good we also want to be very clear that uh we're very very aware of the important for a district to be financially sustainable and that the kind of
revenues we have received in the past we may not be able to get to those levels in the future but we uh understand that and we know that that's your primary responsibility with our community and we support that and uh you have always been
fair with us as administrators and we appreciate it um one of the ne things that has happened to us is uh a uh transition benefit when our people are going to
retire and uh it's we call it the 110 110 transition p uh and that is a uh when a person's uh gets to take a transition year at the
end of their service it's their uh and what they do is they have an additional year where they can work 110 days in each of two semesters and uh receive while they're doing that pay for by perah their
retirement and it's a tremendous benefit for our people we uh started it last year and uh uh it has been something as an organization we have been after for eight years and uh we appreciate our
superintendent and the board supporting us and going forward with that and it has been very beneficial and well received by our people so thank you for that it's a it's a big deal and it makes our people feel valuable um
also we'd like to talk a little bit of our U work with our compensation committee and we know that there are some huge changes coming uh by
necessity uh in how compensation is done in different categories and we have a very good uh relationship uh with the people uh of of course on our committee but also our district Partners in that and we feel
that uh uh Amanda pazio has jumped right into that and uh is uh really an outstanding leader uh in not only that but in HR so um I guess the the biggest
thing we wanted to say is that we've got a changing workplace we understand the need for financial sustainability and we support the district 100% on that
and uh anybody like to add anything else on um just uh as far as the uh compensation committee goes some of the work in that um is around the different like some of the work that we're looking into in the future is the different work groups it's
a it's a wicked web to try and unravel so compensation across the board has been a huge Improvement and I'm just echoing what John said with regards to the um pay raises have been much much
appreciated appreciated and we also know that there's a that there's um sustainability for the future that we need to take into consideration we also are eager to be the sensemakers for some of that as needed um and then uh you
know the the work of the compensation committee Now is really to work around those different work groups and the and the disparities and some of the pay that's that's um but it's a it's a going to be a long long process and we recognize that too we're trying to be
sensemakers around that too um the uh other piece I I just wanted to mention about the um something that Shannon said um it has been Tracy's leadership has been invaluable and it has been um
it's I mean it's been the biggest difference we've had here in 10 years probably so uh just but it's it's also her ability to hire good people and have really good upper leadership folks as well District like the upper leadership
positions have been um have been very uh supportive of schools and put the focus back on the students and learning and so that has it's been it's a team effort um I think that um Tracy has done a nice job of keep of not just hiring good
quality people but also being able to keep them in their positions as well so those are my only additional pieces that I wanted to add [Music] um okay we
uh feel like we're in an era of real District stability it's the most stable we feel the district has been in a very long time long before you guys were here as Schoolboard members I think you were
here in other positions PA but uh uh but one of the big things in uh the stability of District I think uh we feel strongest about it is best clarified by
uh how our focus on instruction is much better than it has ever been and uh wa maybe you could uh start on that sure um so when we talk about um kind of the evolution of the focus on
instruction that has occurred in the last I mean in five this is your fifth year is that correct okay um so you know I mean it take some time to get there but it's really been in the last two to three
years that and it's really got momentum going at this point as far as the in focus on instruction goes so just some of the things that is making a big big difference in schools um Community superintendents have their jobs have
been refocused or re reorganized really um through a reorganization of pretty much of many pieces of the organization in order to in order to give the community superintendent those opportunities to really be in schools
and focusing on kids and teachers and um our staff so that has been a big piece of it but there's also a like a big Clear Vision I think that has been um that has been created and it's we we
know about it like it's transparent and I know that that's not just the work of um District leadership but it's also the work of the board um the high school reimagined um I'm a middle school principal so we've that's now trickling down into magic mus Middle School um but
it's aligned and that I think is uh I don't know if we've ever done that ever I've been I'm also like Shannon I graduated from we high school I went to Wilmore Davis um Elementary so I've been around for a while and and and an employee of Jeffco for 28 years but um
we've never had that that kind of alignment um and it's also uh Innovative so there's the Innovation that's happening um it's truly reimagining what school should look like and what how we can genuinely prepare our kids for the
future that they are that they're going to be walking into and I I have adult children now and I can I can I have a little experience in that um the research-based systemic practices that that's that is that are driven by data I
would say if if I was to put one like sentence together about what is impacting instruction and how it's how we're going about it as a district it is research-based um instruction instructional practices that are driven by data which has been
um facilitated by the the dashboard that we're all um getting to know and love um and it's evolving and uh as I'm sure it will forever um and getting better and better by the day the other piece that um I wanted to I just wanted to those
are the pieces that I think I would highlight the most um I think the adoption of resources that have come down at the elementary level and they're starting to and and math at the at all levels um I think that we're looking
into a literacy piece that's going to be coming down the road that are actually being piloted right now at the middle school um those are all pieces that are really putting a laser focus on instruction and giving us those systemic practices and those systemic um pieces
that I think are going to make a big difference um we're starting to see already but I think we're going to see more and more as as time goes on well then the uh another piece on instruction I think uh Dean can uh tell
us about the impact that one of the changes you uh the guys approved has made Dean yes um thank you you know when John asked me what you know I wanted to add to this meeting tonight um the first
thing that popped into my head because it's been so impactful is the addition of APs um for Center based schools and um I being a principal at a center Bas school for six years um I just want to
thank the board and District leadership for recognizing the need um for elementary schools with Center programs to have an AP um and it's just it's been a game Cher for me to be able to focus us on what we know is the most important
thing which is which is instruction um before I had an EP it was virtually impossible for me to be in classrooms without having some sort of Crisis or some sort of something come up that would pull me away from where I
really truly wanted to be and that was in classrooms um giving you know um my teachers feedback um and being and observing good instruction and I I would get pulled away often and so last year I had an AP which was actually through a
grant um that Dave and Tracy and District leadership had put together and I was able to have an AP last year um and you only really have to look at our data from the year before um the SPF the year before to to last year's SPF um we
went up over about 20 points um which was amazing growth and it was because we were able to focus on the main thing which is which is instruction and so um it just it's I just think with the ongoing support of the board through the
hybrid SBB and being able to provide Center Schools which oftentimes are smaller schools so don't have the ability through our own SBB SBB sorry to um be able to pay for an assistant
principal to see and recognize the need um and to support that work is just been amazing it's been impactful um it feels valuing and um it's just it's very much appreciated so I just wanted to thank
you all for recognizing that one other thing I just really quickly want to add and say thank you to um I think Lisa Ru is one of the the key key people on this one but there there is there this leadership
team this um this Administration if you will um is putting a a an investment in teaching and growing their leaders and what I mean by that is they've gone
after grants and we have so many of our um lead of our principles and not just principles but District leaders have had the opportunity to go and do some actual real professional learning that is just for us and we have never had anything
like that and I I appreciate that it's being paid for by grants I know that there's a lot of work going into getting those grants um but the investment in the in school leaders and in District leaders is um much appreciated and
frankly I think it's going to pay off big dividends there we go um the other thing we wanted to update you guys on is the formation of collaborative work groups we currently have a collaborative work group with human
resources and that is proving again to sort of reap benefits for building Administration as well as administrators that head departments um obviously there's been a lot of hiring taking place as we try to
find bus drivers and campus security and as we try to get Paris and teachers and this principles and all the roles that our schools need in order for schools to be successful and this collaborative work great group is trying to close some
of those communication gaps or learning gaps that have occurred as we've hired new administrators the processes of HR haven't always been clear like what do we need to do to get this done what do we need to do to get that done and how
do we train our people in all of the processes and procedures and just the formation of those groups and then the relationships that cabinet has had with asking building leadership and department leaders and administrators
for feedback has really changed in the last three years there's just a lot more collaboration between cabinet and building leadership between cabinet and Department leadership and the collaborative work group really reflects that and I think it'll be one of the
most impactful things that we do this year so we just wanted to share that thank you mik I I think also um it's important to to note that uh Amanda pazio and her team have made an
unbelievable immediate impact on our concerns and addressing them right away so we're really uh happy with that nature we're saying a lot of changes but we wanted Mike to uh uh focus on uh really the changing role of community
soups and our focus and instructions Wy you got it happy to lend my perspective uh first off I want to uh start by reiterating a couple points that have been made and that is Michelle you just made the point of the the investment into our leadership so I
think Tracy has been uh really clear that her leaders matter and investing them in terms of their self-development their training as well as providing the systems and structures around our principles and Community superintendent that allow us to focus on instructional
Excellence on the major Improvement strategies of the district and and of schools and so as I think about if we're going to develop coherence and consistency across our buildings across our class rooms uh and we're going to
ask our principles and committee superintendents to be instruction leaders as Dean talked about you have to have those systems and structures in place and high quality people and departments around them supporting them so as I think about our tsst our
thriving support uh thriving School support teams and what Tracy has um really empowered Community superintendents with teams of people uh from our HR Partners to our budget analysts to our assistance bed directors
the first team where those folks uh are experts in what they do and can help our principles and our community superintendents focus on instruction uh and while we still make
decisions around HR issues and and budgets we're providing really some key decisions and and as Tracy says all the time stay at your level right so we're able to stay at a high level and provide like strategic decision and coaching
points for our principles rather than uh as I think before these structures would walk into a building and before we could even start an instructional W walk we'd have to start unpacking HR issues parent complaints um you know what am I going to do about
my budget uh I've got these IEPs or these these special education issues boiling over and and they were drowning and and I think like these supports I think what I hear from my my principles they've never felt more supported by these systems and structures just as I
think about the budget analyst for example I'll be walking in a school miles my budget analyst will be walking out we highfive each other as we pass and my principal feels squared away they feel equipped to um develop their budget to manage their budget they know where
their budget is and so from a from from that side of the house the financial stewardship of our principles I don't think has ever been greater right they understand their at a greater level than ever before and and I think they feel more empowered than ever before to
really uh spend the dollars uh where they can have the most impact uh the other thing I would say from the community superintendent lens is we've never been more aligned with our department of teaching and learning and the expectations from our chief of
schools to be instructionally focused in alignment with our department of teaching and learning so as committee superintendent just yesterday we're delivering professional development in alignment with our teaching and learning Department uh that is directly informed
from our time in the field so rather than managing all these other issues just this last week for example I was able to participate in plc's which helped me then to be a better deliverer of that PD for our principles because I
was just in the work right in the field with the principal and with the teams to make sure that those highquality strategies that we're employing of lesson unit internalization uh and the implementation of our high quality resources are are being unfolded and and
we're able to to Really conduct those learning walks um monitor the major Improvement strategies participate in the relaunch of Jeffco plc's and again those major Improvement strategies and so I think what You' different principles and I invite
Shannon and Michelle and um deian to jump in but people feel supported to really focus on instruction which again if we're going to create that coherence and consistency that what was that is exactly what was needed so again thank
you tra superintendent dlan and and and the board for putting those structures in place because I feel like uh in again in my career in Jeff go which has also been Len lengthy this is the first time that we've had uh the the percentage of
our time focused on instruction the highest it's ever been and uh Chief Weiss has us measuring our time to make sure that that time is ever increasing as we have these systems and structures in place thank you just to wrap up uh
we want to convey to you that we feel our district is in a place of stability that it has not been in for many years uh and uh we attribute that to a
lot of different things but uh primarily uh we attribute it to the work uh you do as a board and as part of a team with our superintendent and District
leadership and uh it's a good feeling it's nice to be uh after uh a long string of years where we have not felt stable to be in a place where we're focusing on the right work and really
getting things done and I think we have an outstanding group of leaders we do have an ask and I guess I I'm making this ask on our behalf but we feel this way um we know what the key factors are
as I've said it's our school board members and our superintendent school leadership we ask uh you and I don't know how this gonna hit you all and Danielle and Paula and Mary in
particular but I'm hoping you're listening to here our expectation is that uh in order to have a good school district you need quality school board members and they're hard to come by and you guys have done an
outstanding job the other thing you need is you need that continuity in the highest position the superintendent because keeping that team functional and together is so important
and uh I just uh hope you do the good work in terms of uh ensuring that our district is Future and I know I've contacted a number of you a number of times uh about running again and I will
be doing that soon again too but uh uh when mostly we want to thank you you've done great work for our district so proud of you questions thank
you director do we have any questions okaye thanks for being here yeah good to see you all um really enjoyed your um beginning of the year and end of the
year rituals um as a group the leadership launch and the brunch um it's been really fascinating to see the the collaboration and community that exists amongst their um admin team here in je Co it's really heartening to see um and
I'm also really really excited for the curriculum alignment work so I'm curious um when we're talking about curriculum alignment what else uh or what other types of supports or things are your administrators and you noticing um that
our families need in terms of support as we continue to move through curriculum alignment and continuing to add curriculum sort of across all of our student
groups I think it's going to be different depending on the level of leadership that you are in and so when we're talking about like the high school and what support do we need I think the high school needs support as we transition into high school reimagined
we need support at explaining what that means to our communities and then how how we can get kids the resources they need and also do it under a tighter bu budget considerations that we know we're going to be facing so we just need to
navigate those challenges together at the high school level to a large extent High School curriculum is pretty tight any anyways because we have all the standards that we have follow we have AP courses we have concurrent enrollment courses at
every school and those are really dictated by higher organizations but to a large extent as we enter into this unknown territory of high school reimagined I think that's where we need help figuring out how to pull resources how to do things
differently in a collaborative environment like I spent a long time in my career at Coline high school and having Coline and Chatfield collaborate is weird like we've done it a few times but um we're
really talking about that depth of collaboration so we can provide better curriculum for our students and that's challenging I I don't know that I can confidently speak to what elementaries and middle schools need with regard to that question I think with with regards to um
the middle school and one of the things that we've been talking about is um really uh flipping the narrative from um surviving Middle School to thriving in Middle School um and and educating our
our families about that that this is really an important time in their learning so giving them more opportunities to have access to what it is they're learning um the other thing about that's that's tough I think at the middle school is that parents and they
admitted admittedly this isn't this isn't me making this up they've actually told me this that they kind of burn themselves out in elementary school and they check out in middle school so um you know even and I mean I've got I've got phenomenal parents that want to be
there and they will they'll help out when they can um but I mean even at my school which is a pretty involved Community we don't have as big of a a attendance to PT or um meetings or even and we've done them
online we've done all kinds of things we've brought food in we we've tried all the the tricks that that we can think of we've combined them um so I think that's the biggest thing and then you know just giving just getting them there and then we can share with them but there's other ways in which we can be sharing with
them like this is what your kids's going to be learning this year um doesn't you don't have to necessarily be there so um I think just thinking that through as we go through the the um magic Middle School which we're just getting started on so I think that's that's pretty much
going to be the the focus for us Dean can you speak to this I sure can um for elementary school I have involvement with my parents because as you just mentioned Michelle they're all about it
in elementary school um and um I think as far as the curriculum is concerned what's been so so um impactful for us is that um alignment um from prek well prek with a brand new um resource but then
pck K through five um with with the alignment of the same resource so so teachers aren't having to find the things to teach the standard it's all right there and so that has been something that we've been able to communicate to families and able to send
home you can see that um the uh grade levels kind of through the thread through all of them because they just continue to build on each other so whether that's through hmhm and Inter reading or our IM resources that
systemic practice K5 um and seeing that has been um helpful for not only the teachers and their planning and and all of that but for our parents and families as well so that they're seeing the same kinds of um resources the same kinds of
um uh practice all of that come home so it's it's um it's been great and then you know to be able to talk about it at PTO and and show the data and how that how those common resour that common resource throughout is impacting um what
kids are doing making sure they're all you know we're all teaching to standard and those high expectations um has been um has been I don't know easier than it has been in the past without it so
thank you other questions directors Dr fder hi um it's I wish I was there in the room to to say hi to you all personally so I have deian here to look
look at um but I I and thank you for all your service and and work in the district um Dean you had mentioned um the addition of the AP um for the center program schools and and I just want to say I wholeheartedly believe
that that's what our district should be doing and um having kids at schools with Center programs I've seen the difference and I I just agree with you I wonder in kind of this a similar vein um you know we hear a lot of the challenges in our
Title One schools and you know places with more frl families um last week I was in an Arvada meeting so miss beill you know I know that You' you've been there and working with those families and I just wonder like how can we support our principles in a similar
way that we've been able to support schools with Center programs you know what kinds of supports would you ask for or hope for um in our Title One schools especially so we can start to really see change um in our big um academic gaps
that we see every single year in all of our reports I think I'm probably the principal with the most recent Title One experience so I'll jump in on that question ideally I think every principal should have an assistant principal
regardless of the level I realize fiscally that's that's probably not a reality that we can attain but being a building level principle is an incredibly hard job and having a second
administrator so that you can guarantee that instruction is the focus and not management crisis management um behavior management building management those things don't take away from instructional focus is essential so I
mean in an ideal world no principle should go there alone you need two people I think almost regardless of the size of the building but I realize that's that's an ideal um I think tangible supports that really do help
Title One schools are um Mental Health social worker support you need to be sure that's there we need to be sure that we have family and Community liaison so much of my time was spent helping families navigate crisis outside
of the educational system that I think those things are essential I'd say say at the high school level one thing that I think is really making a difference at Bear Creek which has a very highl percentage as well um
getting very close to title is is Shifting the focus to Hope um so many times in title communities there's there they don't feel there's a lot of Hope for a future and the education they're
not always sure that education is what will give them the opportunities that they want in their future and so having careerhub um Specialists having career counselors having a curriculum like high school reimagined that can help make
learning more relevant to real world success I think those are essential things that High School leaders would need at title schools but again I think more Administration more mental health um family community Liaisons those are
essential supports for your title schools thank you I just want to thank you so much for being here um pretty much everything you've said tonight um these are the things that I'm hearing on my school visits and so it's uh it's just nice to
to hear it all and and Tracy it's got to feel good for you too um to know that the work that you're doing is greatly appreciated and having the impact that you want it to have we hear I hear so much from our principles uh on the school walks that
you have and uh about board members being in their schools it makes a huge difference to them I think uh I think you as a group have really connected with our people and it makes a huge difference to them I think
for that it's more significant than you know thank you um I just have one question about the collaborative work groups that you were talking about how are they created and who who comes together to be a work group so um I guess they're just sort of
organically developed um at our monthly meeting several administrators from different schools and different departments sort of elevated concerns about just processes they wanted Clarity on and we
approached Amanda in her new role at HR and just said hey could we engage in this process and she very willingly and openly was like that's a great idea so that we can have boots on the ground sort of telling Central
Administration about the needs that we have and how to have better increased communication around those needs so I'd say it was just a very organic development of of that collaborative work group and we're very glad it's there but I'd say it's mostly through
Amanda's willingness you give me an example of one like one that you're a part of yeah so our um Human Resources collaborative work group um one of the things that came up was just uh like around the training of principles to
actually work with HR um while I've been in administration a while now some of our newer principles were asking like how do we do this how do we hire how do we how do we put an employee on a an improvement plan how do we do these
various steps that do involve your HR partner and we just wanted to make sure that all principles sort of had the tools to complete those steps at their job and that's why the group formed and the members of the group you're
referring to who how many and where from so how many members do we have in jcaa several hundred oh yeah you're talking about on the committee yeah so from our membership which I don't know how many members we have several hundred
um we've just asked for representatives from our executive board which is about 40 people and then we got down to 10 from that group to serve on that group usually an issue um it's not just one person who
has it it's like there's 10 people say oh yeah you know it's almost like a competition uh when we get to that point we know we need to take it someplace else and we do and uh our people in the cwg has been very helpful in really
going after solving the issues and dealing with the concerns immediately and I would add to that how do we as Central leaders and and systems and structures serve our our leaders and our and our Educators better right in
service of schools and so that's the that's the outcome that we're trying to reach yeah okay well thank you very much I really appreciate it and right back at you I think from all the board members who have done the visits to the schools and
met with the principls and worked with the community soups um we feel the exact same way that you do I think it's working really well and I know in the three years that I've been on the board I can see um the Improvement the first year was um a lot of concerns brought up
and frustrations that we heard especially around HR and budgeting and little by little um it's it's really improved so I think it's it's both sides working really well together so thank you okay just so you know we have one more
um presentation we're going to have right now and then we will take a f minute break so um for our next topic this evening the board will have the opportunity to engage in discussion with our financial advisory committee or the fac about the financial well-being of the
districts I want to acknowledge and thank the fac for their work specifically fac member Gary Colbert I'm not sure if it's cobbert or Co bear so um who joins us tonight to share their
conclusions and recommendations based in part on their review of the quarterly Financial reports before I turn this over to miss copelan and Mr coar to open discussion is there anything you'd like to add superintendent Doran I'd like to just share that I have
the pleasure of attending the fac meetings with our CFO Miss Copeland um every month and and I just want to express uh huge appreciation for the committee members thank you uh very much for being here Mr colbe
Colbert um and so um it is one of the areas that we have the opportunity to present to the committee and just really get the thinking of experts from our community around financials so that's very helpful to us as staff members um
to have this group as thought partner and um you know this evening um I'm excited for you all to represent the work that the committee has done and thank you to our board for um making sure that we have a a sta a full committee um I think we have one or two
openings still so PSA Public Service Announcement if you are in are listening public and you are a financial type of person um we still have some openings and our board is always happy to add um individuals to their board committees um
this is an official committee from the board's governance policy 07 uh and looking forward to the conversation tonight so thanks for being here and Miss Copeland I'll hand it to you great good evening board member superintendent Doran very excited to connect uh really
I just wanted to introduce you to Gary in case I don't say the last name correctly um you all approved him to be on the committee back in May or I think the official vote was in June um isn't that right is that when we got that done
something like that um and already he's added a lot um and brings over 30 years experience working in finance and higher ed um has asked really great questions and has volunteered um to present tonight uh even though he's still a
little bit new to the committee so please uh go easy on him um and one other thing I wanted to mention we both had the pleasure of being at the Bear Creek High High School graduation in May and we were both very inspired by principal Le Hill's comments and um just
wanted to share uh that he's had a couple kids go through the Jeff Co schools um so is that much more invested in the work we're doing that's it well thank you for having me here uh I understand Stephen kar's uh sister
claims it's actually Colbert but you know I think she's uh lost out on that vote so um shall we uh Move Along here so
um with respect to uh conclusions um my version of this is what we've observed to take it apart from recommendation
that follow uh early on uh in my amazingly brief tenure uh we did talk about um the uh fund consolidation which I believe the board's uh probably quite
familiar with uh and uh in my view I think the committee's view uh this approach is U much cleaner in present ation it un un u does not require the level of
complexity uh and therefore simplifies the accounting process and presentation um another um another conclusion was related to the budgeting
philosophy where um we could observe that expenses were uh higher in several instances than the budget but closely aligned uh and
and generally under Appropriations um my interpretation of that was that uh first of all budgets are uh have their place but they're also inherently limited uh they're
immediately obsolete right and if there's one we know uh that the budgets are going to be wrong right you know you never come in on budget something's wrong if that if that's happened um or
or should be questioned um but my interpretation of this is that the uh of a healthy relationship between uh The District staff and the board around expend expenditures and
Appropriations that is in the end the board is seeing what does need to be appropriate appropriated to align with the expenditures that the uh that the district uh uh feels compelled to
make most importantly I wanted to talk about the imbalance of uh revenues and expenses and um this bullet uh references future uh revenues and expenses but it's
my uh again uh brief impression that uh that this is a historical question as well and that uh if we do look at the forecast what we
see is that um is that there's a lack of alignment I think again probably something the board's quite familiar with uh between revenues and expenses and that uh in the long run
that's uh not sustainable right so that leads us to the uh recommendations um our first recommendation is that um is that the district undertake a uh thorough or
comprehensive financial analysis of uh matters related to revenues and expenses this can be done for example by looking at uh key metrics
or ratios Etc but uh but an analysis that would support uh the work that would follow about uh what can be done about this
situation that again follows from the observation about the misalignment between um revenues and expenses uh it's also the committee's understanding that that's uh work is
already uh begun and and in that regard we support the work and uh look forward to uh to seeing that work product probably um most relevant uh to this
evening is a recommendation to uh adopt a board resolution that um that the board um have a resolution to develop a road map that
the district have a road map uh to uh lead to this sustainable financial future uh that would be uh that road map from a data perspective is fed by the
analysis that was um recommended above and I my interpretation of the road map is that um is that this is about a process and a plan so you have data but
what are you going to do with it and and all too importantly uh the reality is this is going to be a difficult process this is not trivial and uh and there are a lot
of vested interests in uh important vested interests in how that uh comes about and so I think this is a great opportunity for the board to uh to put a flag in the uh plant a flag in the sand
here about the work that needs to be uh done and the process that attaches to that finally it's a matter of um monitoring funds and and this is
secondary shall we say to the first two recommendations but that there were examples of a number of funds that uh maybe had something unusual surprising in variant Etc but these really Merit
continuing monitoring and evaluation and that uh that also um May tell us something about uh a financial plan going forward any
questions thank you directors questions director it's not so much a question as it is a comment I really appreciate your presentation three points at the beginning and three recommendations
um this is an excellent summary and very usable with folks who might not be as familiar as our fac and our board and District staff are with how the school budgeting process works this is excellent and Incredibly usable so thank
you very much well thank BR for um keeping keeping us in line how's that um I have a question on the um first recommendation to uh that the district engage in the work to conduct thorough analysis on key metrics do we
know what key metrics we are thinking of looking at or do they need to be defined before we can an analyze them I'll uh I'll defer that question to Brena because uh we didn't get to that
point there was some um very general discussion about the idea of metrics so I would say um back in the spring the fac brought forward a recommendation around really thinking through per student expenses and per
student revenue and benchmarking those to some other districts and I think if we go one layer deeper um and say what's driving a per student expense figure um we need to look at um just just what we alluded to Staffing ratios how what are
we Staffing what positions are we Staffing how many staff do we have per student how many Central staff do we have per School site you know there's all these different ways to look at a ratio and figure out whether we're in balance and so beyond just the numbers
because sometimes um even if the numbers themselves look different um the underlying ratios might be very similar in which case you know maybe we're like other people but if there's a place where our ratios our service ratios or
Staffing ratios um look really different then that's kind of an outlier and so is that reflective of a specific priority of the district you know who knows but it's worth just doing the analysis to identify that um as a starting point um for data and
information and do you um foresee this being also compare to other districts getting data from them to see how we compare with other districts yes 100% I did write down on my notes I'm
curious would this be um work done by the fac itself or would this be like a limited like a separate group being put together to talk about metcs I'll go out on a limb here and say that uh the uh my
my impression of the fac is that uh we have an abbreviated uh amount of time to work with and uh we also um don't have the same access to the data and intimate
familiarity and experience uh to work with that and so uh what I Envision happening is that brener staff will bring this uh a and the superintendent uh staff will bring this
to the fac for our for our uh consideration I just want to say how much I appreciate your work and the work of the committee I think that um it's not so much the job of the committee to figure out those nitty-gritties but that the really
important thing is to have Community eyes on what we're doing and the ability for community members to ask questions and put together presentations for for us and for other community members uh I
also appreciate the clarity of it so um so I appreciate you guys being the ones that are that that Community set of eyes okay last chance yep ahead Dr than you MRT I'm sorry did you have anything more
Dr V no sorry about that okay well I think we've asked um or made our comments and again I appreciate the the spe specificity as well three very um uh distinct recommendations that we can
monitor ourselves on too to make sure that they happen so thank you so much I'd also like to mention that I've um appreciate it uh seeing board members and the superintendent at these uh meetings and that there's been an you
know an additional element of contribution and conversation because of that thanks thank you right back atch you all right um then we will take a brief break then now before our next uh presentation [Music]
[Music] hi I'm Mary Parker a proud Jeff Co School Board member do you ever wonder what a school board does we're a group of elected volunteers who help set the direction for our district from shaping
policies to approving budgets we ensure that every student in our community has access to a quality education it's our job to listen to families students and Educators to make informed decisions that benefit everyone in our school community for more information about the work of
our board including our meeting schedule on how to connect with us please visit Jeffco Public schools.org gboard [Music]
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[Music] as members of your Jefco School Board we help set the vision for our District's future we work closely with superintendent dorland and her staff to ensure that our goals align with our community values and the needs of our
students whether it's improving academic achievement or enhancing school safety we're committed to Jeff Go's mission of providing a world class education that prepares all Jeffco students for bright and successful Futures as local and
Global Citizens [Music] [Music] [Music]
one of the key responsibilities of the board of education is policymaking we create and adopt policies that shape how our schools operate everything from curriculum decisions to policies that ensure every student feels a sense of belonging our policies help ensure consistency fairness and Excellence
across all district schools we work hard to ensure they reflect our community's values and serve students best interests while following state and federal laws
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Community engagement is at the heart of what we do as a school board we represent the voices of Jeffco families students and all of our community members we hold public meetings we listen to concerns and we encourage everyone to share their thoughts and opinions about The District your
feedback helps us to make better decisions for our schools and shape our District's future
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[Music] school boards are advocates for students teachers and schools whether at the local state or even the national level we work to ensure our District's needs are heard this includes pushing for
adequate funding better resources and policies that benefit our students and our community advocacy is a critical part of making certain our schools have what they need to succeed in providing the educational experience students deserve today you can view our board
legislative agenda by visiting jeffcopublicschools.org board [Music]
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as a school board we're responsible for overseeing the district's budget every dollar matters when it comes to providing the best education possible we carefully allocate funds to support teachers maintain facilities and improve student programs it's our job to ensure Financial transparency and
accountability while balancing the needs of students staff and taxpayers
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[Music] okay for our next agenda item for study
this evening the board will receive a presentation regarding five Charter School renewal applications in anticipation of our vote on these applications next week we will also hear the superintendent's recommendation regarding each School we've received applications from the following five
Charter Schools seeking to renew their Charter contracts Dural Academy in Westminster Lincoln Academy in Arvada montor Peaks Academy in Littleton Mountain Phoenix Community School in Wheat Ridge Rocky Mountain de School in
Littleton uh board members I presume you've reviewed the materials in advance as is our practice and as a reminder to the board and our listening public the full Charter renewal application staff recommendations and DAC feedback are available for review and board doc
now before I turn this over to Mr Weiss is there anything you'd like to add superintendent Doran thank you president Parker uh first I'd like to just welcome our um listening audience uh many of whom are the charter leaders and staff
members and community members who are here to listen to the board study session I want to thank our charter schools for the incredible amount of work that they have put into these renewal applications um um and I'd like to thank our charter schools for their
partnership and their efforts to be highquality educational programs for uh students and families in our Jeffco Community we appreciate you all as part of our Jeffco community and thank you for being here tonight and thank you for the work you've put into this process um
I'd also like to thank members of our DC especially those who served on the charter subcommittee who reviewed these applications I know that has been um a contentious practice that our board has asked our DC to engage in um and I have
been a district leader in multiple districts where we've either engaged in that practice or not engaged in that practice um the benefit that I see in that practice is that it does um allow for our community to more deeply understand what our Charter Schools
provide to our communities um the uh incredible commitment that families who attend our charter schools have to those schools um and I do believe that our DAC um feedback that I have reviewed and is also in board dos um is helpful feedback
to our Board of Education um that being said I've also read the Dax feedback about the process itself and I know our board is anxious to talk about that at some point once we get through the renewal process um and so and we we will commit to continue to uh collaborate
with our Charter Schools about that process as well I know that's important to our board and it's important to me and finally I just want to thank Taio and Dave um for the incredible leadership that you've provided and your efforts to be collaborative with both
our Dak in this process your your advisory roles to me in this process as well as your collaborative stance in partnership with our charter schools with that I'm going to hand it over to miss Ado thank you uh thank you board for
having us this evening we are here to present the superintendent's recommendations for this year's uh Charter renewal applications in this order Rocky Mountain de School Lincoln Academy montor Peaks Academy Mountain Phoenix community school and Dural
Academy a quick reminder about the charter renewal processes uh it's three parts the first is in the preparation of the charter application which per Jeffco policy applications or due October 1st I also wanted to note
here that this is a new shift in timeline for the board to review applications this early in the year but that was at the board request so that decisions could be made before enroll Jefco opens in December the second part of renewal is
the application review both by District staff and the DC Charter subcommittee and then uh the superintendent reviewed the body of evidence that was collected by staff and the DC and determined her
recommendation which was published last week and then finally the third part is the board vote which is next week at your uh regular November meeting as a reminder our process is Guided by Colorado statute which directs
authorizers to base the renewal decision on a comprehensive body of objective evidence that is led by whether or not a school has improved academic achievement and then regulations also guide authorizers to not make renewal
decisions on the basis of community pressure or solely on Promises of future Improvement statute is also very clear about why a charter may be revoked or not renewed and that is if they did one of any of the following committed a
material violation of their contract failed to to meet or make adequate progress toward achievement of their goals failed to meet generally accepted standards of fiscal management or violated any provision of Law and here are the superintendent's
recommendations we will start with Rocky Mountain de school if you would like to make your way up and here's a preview of the recommendations that we will be discussing this evening hello everyone so Rocky Mountain de school is in
Littleton uh it is an ece2 they are the only School in metro Denver that offers bilingual instruction in ASL and English and they were rated performance on their aec uh SPF their school
performance framework this year and we wanted to not that they were rated exceeds in student engagement and last year was rated rated received a rating of 100% on postsecondary and Workforce Readiness we do not have any significant
concerns about Rocky Mountain de school's finances but we wanted to clarify some things about their unique financial model so Rocky Mountain Dev School utilizes a tuition cost rate reimbursement model for all of the
districts that place students at Rocky Mountain de school and there are many districts across metro Denver and because of that model it requires the school to operate in a to First operate in a deficit throughout the school year and then recover those costs from the
sending districts at the end of each school year by billing a daily rate of tuition so as such it is difficult for a school on such a model to build large reserves over time because they're essentially collecting what it cost to
run the school for that year addition Al the schools serve students who are deaf and heart of hearing which is a low incident disability in our population so that limits the ability for the school to accurately predict future
enrollment so while there are measures in which the school Falls far below standard on our fpf our financial performance framework this is to be expected given the unique financial model and it is not of significant concern to the district here is their
enrollment this year they have 82 students in full-time enrollment and based on the comprehensive body of evidence the superintendent recommends a 5year charter renewal for Rocky Mountain de School principal katzer had something
she wanted to uh address to the board first of all thank you for for your recommendation and for your visits to our school and all the support that you've lent to our school in our renewal in addition to in
our DC comments there was a mention of researching another authorizer as a possibility we love Jeffco you've given us tremendous support in the special education
department through HR and administration and for all of that we certainly don't want to depart Jeffco Dr as Dro said our financial model um causes some struggle for us and we have had some
councel um from our attorney who has mentioned that we could find uh the col school for the deff and blind as an authorizer and that fiscally that might put us in a better position or easier position fiscally but my point is we
want to stay here in jeco and I want you to know that um and we will continue to try to figure out a way to make this system easier um and you know through Jeffco not through the state you have always supported us and I just wanted to
lend my gratitude to you for that thank you um I'm just going to start out here too I feel like I've known about the school for a long time even before you moved into the building I know about your your um experience finding a location and designing a
building and so forth and I'm thrilled that you're in Jeffco School District I've loved the opportunity to work with you and I'm glad you feel the same way um so I'm just going to um ask to is there anything um that you think Additionally the school district could
be doing to help you honestly only if we collaborate to figure out how to change the state form specifically the form itself is based on a formula that no one understands and Allison has
been doing and utilizing that form for decades and the state doesn't entirely understand the form uh but we have to feed the formulas in and we're only two schools in the state of Colorado who utilize that form and I think that has been the biggest challenge to try to
figure out how we can just have our typical budget that other schools are able to use at the same time our enrollment allows us to only use um ecea and PPR and we need that tuition but then how do we determine that tuition
rate becomes problematic without using utilizing that formula um Miss Parker one of the things that we have initially talked about um is once we get through this renewal um collaborating with the school
to determine what we can do as a team um possibly with Mr Bic to Advocate at the state level for some sort of different reimbursement model or budgeting model that could help um the school uh operate
in a more efficient way uh financially so we're we're planning to lean into that and um want to do that work alongside these guys and we certainly appreciate that thank you uh board members any other
comments or questions no yes thank you so much really thank you as well thank you great thank you so much thank you Rocky Mountain de school now we will discuss Lincoln Academy
Lincoln Academy is located in Arvada they are an ec8 school and their educational model is core knowledge this year they received a rating of performance on their SPF and we wanted to note that the school has done some
remarkable work in closing gaps in academic achievement uh levels between their student students of color and their overall student population this year they were rated exceeds their students of color received ratings of exceeds for growth in both math and
English language arts at levels that surpassed the overall School population so well done Lincoln uh and in English language arts their students were rated at the 90th percentile in the state we have no significant concerns
about Lincoln's finances based on their fpf here is a picture of their enrollment they have uh increased around and they're one of our largest single site Charters at about 824 this year and you
can see they they range anywhere between 770 to 824 this year so based on the comprehensive body of evidence submitted by Lincoln the superintendent recommends a 5year charter for Lincoln Academy
okay anything else that you would like to add happy to chat hi I'm Lori Woods the operations director at Lincoln Academy this is Paul Hurst our academic leader at Lincoln Academy just wanted to express our gratitude for the
partnership and authorization that we've had for 25 years now with Lincoln or with Jefferson County Public Schools um I appreciate our support from Dr oo and uh Mr Weiss it's been a a great partnership and we've had great support
from same thing that uh the Rocky Mountain de said we've had great support from the special ed department and Safety and Security they visited our property today and we're just really grateful for the partnership and Leadership that we receive from the
district thank you board members any comments or questions oh I can make one comment um I know you all have worked so hard on the rounds of property that you just mentioned and I drive by there all the time and it it looks great I know that
there's been like a pothole here and there that is probably hard to to manage but you all have just managed that renovation and parking lot just looks the school looks really beautiful thank you so much I haven't been there I I wasn't there
it's not actually a school in my area but I I've been there for a visit and um it's just a really welcoming environment in there and I've always um all all my friends and and folks I know who go there um really really love the school
so thank you for the work that you do to educate our kids I appreciate that okay okay I don't think we have any questions in 25 years that's that's quite a record so thanks than thank you
yeah thank you so much next we have montor Peaks Academy good evening and here we have principal Robin Wheatley this is Emily split she's the president of our board that way I'm not
alone and their board chair Emily SP thank you so montor Peaks Academy is in Littleton they are an ec8 school with a monor model this year they were rated performance on their SPF and we wanted
to note that last year was principal wheatley's first year in the principal ship ever and montor Peaks and in one year and in her first year as a principal she raised the percentage of points earned by MPA at by 14 points in
one year so um well done principal wheatle uh we don't have any significant concerns about their finances you may have noted on their fpf that they did receive uh a couple ratings of Falls below standard however those two metrics
are connected to an MPA board approv spend down of their reserves to purchase a vac a vacant building across the parking lot from their current building so that they could expand their High uh Middle School populations and their home school populations this is a snapshot of their
enrollment over the course of their current contract and currently they have 479 full-time enrollment and 35 homeschool with plans to expand up to 55 homeschool with um because they have additional capacity in their new
building so with the body of evidence reviewed by the superintendent the recommendation is a 5year charter Ral from wandor Peaks Academy thank you did you want to add anything to the presentation um you know I I wanted to
repeat what Lincoln Academy said as well you know I came from I've been in juo a long time and I come from neighborhood option schools this is my first hard renewal and I feel like the first of all I think Dro and Dave have been very supportive and helpful um the form I
understand the old way there was no form I don't really know but I think it was very clear um and I fully felt fully supported and also this is been my first experience of having a student death at our school and I wanted to use that as an example of how much support I I felt like when I
came to a charter I wouldn't receive the same level and I feel like everybody I've called has helped out just like they did in the past and when we had that student death that team was amazing so I just wanted to get a chance to say that because that was a hard thing for our community and that was a huge help
to me so thank you um thank you and um I've had the pleasure of making several visits there since you're in my district so I appreciate that and it's fun to see what you've done with the new building and the um Middle School um uh options there
that are happening um and I'm was sorry when you had the dumpster full of somebody's household an eviction an eviction so that was that was a challenge for you I know but anyway I um I've enjoyed uh being a part of your
school any other comments or questions thank you for for your work and and congratulations on your great results thank you next we have Mountain Phoenix community school and joining us here are their two
directors co-directors of Education Maggie Payne and Melissa quel Mountain Phoenix Community School is located in wheat rdge they are currently an ec8 school but are considering in the long term expanding
their home school program to include High School 912 and that is at the request of their home school School families they are a public Waldorf School they are our only public Waldorf in the district and they received a rating of performance on their SPF this
year I wanted to note that uh they also are doing incredible work in closing gaps this year their students eligible for free reduced lunch received a rating of exceeds on math and they had higher growth than their overall School population so well done Mountain
Phoenix we don't have any signicant ific concerns with their finances and here is a snapshot of their enrollment currently they're at 650 in their full-time enrollment and 124 in their home school uh which is
called Lively Arts home school and with the body of evidence the superintendent recommends a 5-year Charter Ral for Mountain Phoenix community school thank you would you like to add anything I think we also just like to lead with gratitude for being a part of
Jeffco we have been in Jeffco this is the beginning of our 18th year um it's been um a very exciting Journey one that transformed me as a parent as one of the founders of the school um and it's just been phenomenal to watch the school
evolve and grow in the context of um a very supportive authorizer and Charter relationship so I want to just share my gratitude to you all um we've had directors Kenworthy and Applegate visit our school this year superintendent
dorland has visited and we just really appreciate um the community building and and the support of the the central staff uh the opportunity to work with Dr Ado is is um is is just even opening more doors as I think her work supports
really clarifying the relationship between the district and the schools so that we can not submit a 6-inch binder for your consideration and we can Whittle it down to a nice 23 page PDF so so thank you all I just wanted to say thank you for
the warm welcome when director Applegate and I visited um that was my first visit there and I'm looking forward to returning um my my feeling of sense of community there especially um between grades and grade levels was just really
palpable and um I really appre appreci the unique campus that you have and the way that you use your space um overall I really enjoyed it and I'm looking forward to interacting more with your community thank you you're all invited
to come looking forward to it any other comments or questions so thank you for your time and thank you for your success in our district thank you thank you
the final school we'll be discussing tonight is Dural Academy of Colorado and we have principal arle Blanco and board chair Heather Sparks joining us at the table Dural is a K8 School in
Westminster we did want to note that D currently serves grades K8 their uh school code with the state has designated them as a K12 uh and so that they haven't served
high school students in a year our last high school students were last year last year yes last year they phased out the the last few students of their high school program uh they opened as an Arts integration school but have recently
pivoted to a steam educational model the school has not receiv received received an SPF from the state since 2019 this is due in part to the fact that CDE has the school coded as a K12 but um because of low testing in the
high school grades there was not enough data to generate a high school level rating and so the state won't issue a school level rating if one section of the grade served does not have a rating but uh if we were only looking at their Elementary level rating uh on their 2024
SPF the elementary level received a rating of improvement and the middle school rating received aate or the Middle School received a rating of performance and we wanted to note that uh deral serves a diverse student population uh 50% of their students are
eligible for free reduce lunch and the school was recognized last month by this board uh for their strong academic growth in their middle school program in both English language arts and math dala Academy has a unique
governance arrangement so we wanted to uh highlight that first uh they are our only charter school that is part of a national Charter network so if we start at the top we have you the Jeffco Board of Education as the authorizer and you
have a contract with the board of directors with of Dural Academy of Colorado which is the one school in Westminster Dural Academy of Colorado is part of the national Charter network called Dural Inc uh based out of Florida
and Dural Inc provides oversight support National branding mission and vision work and grant writing amongst others for all of the schools in their Network they generally charge a 1% per pupil fee but that fee has been waved for Durell
Academy since its opening then Durell Inc the national Charter network contracts with academica as an educational service provider and academica provides board govern support to Dalal Academy of Colorado Financial
um Finance oversight Staffing coordination book keeping budgeting support with compliance support with facilities Etc their fee is generally 550 per puple however that has also been waved for Dr Academy for some time due
to low enrollment and budgetary concerns and so we wanted to note that it's a it's a multifaceted governance Arrangement but the core of the relationship here is between you the Jeffco board and the board of directors of JAL Academy of
Colorado overall uh as District staff there are some significant concerns with deral Academy's finances and financial management we documented these concerns in in an authorizer notice of concern that was issued to the school in
September 2024 around these four points the first is that the school continues to carry a large negative unrestricted fund balance at the end of fy4 that was $658,000
as part of a condition when DL went through renewal in 2022 the Jeff C board had directed deral Inc to provide financial support when it was needed and Dalal Inc did so uh this February and and gave the school
$300,000 we believe the school also has inadequate Staffing for financial management most of our Charters have a role such as a financial secretary or business manager whose job is solely to support the financial operations of the
school uh and deral does not have one and and we think um that has led to sometimes deadlines and other things like that being missed we believe the school also continues to overestimate their student enrollment which um you know with SBB
enrollment is budget and so it makes it difficult for the school to have uh feasible long-term Financial plans with a student enrollment that we believe is is overestimated regularly and then Additionally the
school took out a loan um through Sefa for 19.6 million to support the construction of their new building their new building they moved in August 23 and we have concerns with the school's ability to repay uh the loan which was
$19.6 Million given the uh low enrollment and the low and the trends that they continue to face with enrollment and the loan has nearly $1 million a year in loan repayments and has a balloon payment of $19.4 million
due July 2028 in response to the notice of concern that the district issued in September Dural in the National Charter network sent a letter to the district uh committing in writing to supporting the school in the event the school cannot
meet a break even budget over the next five years here's a snapshot of dalal's enrollment over the last five years they current or as of October count they were at 169 but have enrolled a couple kids uh in the last
week and then here's their enrollment projections which um we believe speaks to um an over projection of what might be a feasible enrollment for a K8 in that section of the district so when
they submitted their application they were at 168 and as you can see the school projects to grow by a significant number every year for the next five years with an enrollment projection of 548 students
in 20 29 2030 and here's what that looks like on a chart so you can see their enrollment over the last 5 years and what the school projects to be over the next five years which we believe given declining
enrollment the area of the district the school is located in is just um going to be very difficult to achieve the superintendent recommends a renewal of the charter with conditions that uh
reflect the concerns we have around performance finances board and board governance and so I'll go through those conditions now the first is that uh Dural Academy updates its CDE school code to reflect that it serves grades K8
in the hopes that the school will then be issued an SPF in 2025 and Beyond the next set of conditions are around the financial concerns the first is that by December 1st Dural Inc the national
Charter network deposits $658,000 to the school to make up for the school shortfall secondly that by January 10 2025 Dural Academy of Colorado uh shall submit a contract signed by Dal Inc uh for the network to agree to
deposit the full amount of the difference between actual revenue and adopted budget every year by October 1st and that the contract is in a form that is approved by the district and then each year Dalal Academy of Colorado would ensure that
that money was received by the October 1 deadline the district asks at that any annual budget that results in an overall decrease of more than 10% from the budget submitted in this year's renewal application should be approved by the district
and that Dural Inc and academica commit in writing to continue to wave all fees until the school meets the projected enrollment in its 2024 renewal application we also ask that the Dural Academy board completes governance
training and submits a governance plan by August 1st 2025 and in light of this renewal recommendation and the need to communicate with families we ask that the Board of Dural Academy of Colorado issues a joint communication with Jeffco
to their families detailing the conditions of this renewal in the school's next steps by December 1st uh before the enroll Jeffco window opens and as a condition of these conditions that Jeffco May revoke the charter in future years if conditions
are not met so as you may recall from the Dural Academy recommendation memo the superintendent ation is a threeyear conditional renewal and that's with the belief that three years gives both the school and the district sufficient time
to demonstrate academic and financial improvements and uh especially given that the balloon payment is due July 2028 having a renewal application due fall 27 allows the board to revisit the school's finances and see that the
school has uh demonstrated a plan to make that balloon payment the following year however uh the the um slide shows that there are a range of options that are available to the board um starting
with a non-renewal we did want to note that the school's construction loan was backed by Sefa the Colorado educational and cultural facilities Authority and in the Colorado Charter Schools act if an
authorized makes a decision to non-renew a school that has sea funding we must inform the state Commissioner of education and the state treasurer who then suspend the non-renewal decision to see if alternative uh measures can be
taken so a decision delayed would for review would uh affect our inval Jefco timelines and then the board always has the option of one or two year conditional renewals but we believe that that doesn't allow sufficient time for the school to demonstrate sufficient
progress both academically financially related to board governance and so on Deco can I jump in here yes yeah thanks I I do want the board to know um that these options you're seeing on
slide 35 were seriously considered by me and the staff who um were supporting the process um and and we have landed on a recommendation of the threee um my I'm going to talk about my
greatest hope and my biggest fear my greatest hope is that the school um meets some some of its enrollment projections and can continue to serve the families that serves who I know love the school and want to continue with the school um and that the support from dout
Inc and academica come to the school Shore it up and allow them to continue to grow enrollment that is my greatest hope um and I I um have landed on this recommendation because I believe we should give them an opportunity to make those efforts and with the letter from
derell Inc offering to provide the financial assistance I believe that if the sea funding is an issue and if a non-renewal is paused then the state treasurer and the color Department of Education will likely say a reasonable
accommodation would be to allow Dural Inc to come and support the school financially and so I feel like that's a standard we need to meet and we've met it if there it you know and then they're going to make us go back and not do the nonrenewal anyway that that's my assumption and that's
that's just some of my thinking um I will say one of my biggest fears um is that we end up in a situation that we were in a couple of years ago with another charter school where we end up impacting families mid year and that is one of the worst things
that can happen for families um you know if if something like that were to happen we will do everything that we can to support our families to support our students with a smooth transition but it is very difficult so I'm just being honest that that's in the interest of kids and families that's my biggest
worry um I do believe that with the support from Dural Inc that's unlikely to happen um and so with the that's why we've created these conditions um to basically put in place what I would call a safety net uh so that the school can
continue to serve students um even midst challenges with uh their finances and enrollment um so so that's just a little bit of thought from me as we've gone through this process together as a team um and it's also uh part of the reason
why I feel strongly we need to at least communicate with families what's going on so that they're aware of the situation and not in way to scare families um but just in a way to be transparent and we are happy to support that type of communication with the
school um if the board does decide to accept this recommendation but of course it is ultimately up to the Board of Education um on all of these schools and so I just wanted to provide a little bit more context because I know derell has complications um in the recommendation that I've provided and um some
challenges that um Dr Deco nicely um highlighted for for us tonight and um I respect the work that you're doing and and really do think that um uh this recommendation aligns with um your efforts and your commitment to your community um and I'm also happy to
answer questions that I'm sure our leaders from derell are as well thank you would you like to add anything principal and I just want to say thank you to Jeff Co because you guys have been a great
support and Dr e as well I open my door and my school to everyone and I welcome all the support that I can get and just the fact that I can use the jff code resources for my staff and my students
and my families has been a great support so I try to align what we do at Jal with some of the initiatives that jco does because I do believe that we're all in this for students and you know when they
go from dur and they go to another job code school I want to make sure that we are providing that same quality of instruction and education that you all do in your neighborhood schools the good news is this week I enrolled five new students so that's very exciting um I
wish it was before October count but usually the trend at my school has been I in increase in enrollment after October count especially in January which doesn't help but the goal is to retain those families which we have um
those families that do enroll after October count we do retain them um and we're doing great work um we do have a diverse population we have 15% of our population is sped um so we do work
really hard to make sure that make sure that our students are growing um and that they're meeting um the expectations needed um for their education career and we have made a lot of changes um this year we're really pushing and
emphasizing on Steam which has been really exciting we have our steam night on Friday um for our families and for new incoming families so I'm really passionate in the work that I do and I'm very appreciative in the support that
javco has provided myself and my school and thank you for the recommendation of three years because two years was really hard I felt like was not given enough time to kind of move to a new building and kind of show some of the work and
progress that we can potentially do at our school so and then just to Echo um principal Blanco thank you for your partnership and your support um just knowing that what derell means to us and we're here to sort of fight and Advocate to keep it
going I would like to address the um 658 unrestricted fund balance just to to provide some CL ity in that um we have a breakdown of the cost of insurance of the bond um and when you issue a bond you hire lawyers financial advisers and
Underwriters Etc but for the purpose of the accounting um the schools required to recognize that um entire amount of the bond um cost of issuance in the year the bond is issued and not authorized over the life of the bond this means
that the school would record approximately 650,000 in expenses for the fiscal year 2022 um for those Services provided for the bond that $650,000 is borrowed is the borrowed amount that is paid back over the life
of the bond not immediately owed back to the investors um so the 650,000 that we are discussing is not owed back until the bond is owed um is built into the payments that we are that we make um each month in accordance with the bond
payment schedule so all that is in that U balanced budget that we have provided um we would like to request that this $650,000 be reclassify to the fund balance for restricted debt Services which would still leave this fund
balance in a positive position so um just where it sits now looks like we that we have vendors or other entities owed that money right away but it is actually part of that bond that we are paying back in monthly payments so thank you that that's
actually helpful for me to just listen to this evening and for our board to know that we had some questions coming in from academica uh late this afternoon that um uh Mr Weiss had shared with me we have our finance team looking at
those questions now and considering the input that you have just shared as well um and we'll have some additional answers about that but um depending upon the board's decision next week these are the kinds of conversations that our leg
team Durell um our finance team and and Durell Inc and academica would all begin having conversations about related to then contract language um in in light of these conditions so this like kind of in
the weeds work that we would end up doing given whatever Direction the board gives us um so but thank you for that context I appreciate it and um please know that we have received that email and we are looking into that and we
would be following up so thank you great thank you um I appreciate that clarification too are there any other of these conditions that have been put on the screen um that you have concerns over or want to talk about I think we have discussed as a
school and I we've brought it up in board meetings and reclassifying our Charter to a I just just makes more sense um to solidify our Ka and maintain that stability for and it helps with grow it doesn't make sense to
enroll K12 um let's just focus on our K and build that strong K in academics and everything um to then eventually potentially once we hit our enrollment
goals then we can talk about so I think that I do have a question on the October 1 deadline however um that's prior to actual school count so is there any way that that October 1st um deadline could
be moved until after um student count day I mean again I think we're open to conversation about dates and that's that the weeds that we would get into to um to get to the contract that then the board would also approve once we get the
contract finalized um I think that October 1 date is in there because we want to make sure it is about that that enrollment that count um and then any difference between the budget um and the count uh would be uh required for drout
Inc and academica to support um but I we're open to conversation around some flexibility on timing unless Dr de you think I'm wrong okay good she says I'm right so I thanks um and then I have a question too
about the um the loan that's due in in 2028 um what happens if that's not met it's not paid back uh that is a loan that D Academy of Colorado building Court took out to fund
their building so it's not a financial obligation on the district I don't know correct Miss toson did you want to add anything you're good with that okay I didn't know if there was a legal perspective that you wanted to share thank you I I appreciate that um
clarification I'm also wondering though is there something in that loan contract that if it's defaulted on then impacts the school's ability to continue functioning we can look into that I'm assuming that there were different
things put up for collateral perhaps against that Bond so we can look into what would happen if the school were to default on that loan I do believe uh the plan is to refinance before that balloon payment is due um to make that those payments
smaller um director here directory so um the the plan that you have calls for a very very steep growth curve and my understanding is that you are
located in an area that is not growing uh very fast in terms of students so I'm wondering how it would help me if I understood how you're coming up with uh the student growth that you're anticipating I
I work really hard in the marketing and enrollment of our school and you know we we try really hard to meet those you know that current goal yes you are correct we are in a
declining um enrollment area but I am working with Partnerships with local daycares um to kind of feed incoming kindergarteners into our school so working with the local day cares around our area and deral Inc is obviously
committed and believes in the work that we are doing so not Meeting those goals will will still have a break even budget because they are willing to pay the deficit of if we do not meet that goal and they're willing to do that
until 2030 yes they submitted a letter stating that they would support us for five years other comments oard yeah um hi it's good to to see you
all I um so so just to be clear the letter provided says that Academia and Dural Inc will meet all of these conditions set for in the superintendent's recommendations no the letter from Dalal
Inc says that they will support the school should their enrollment not meet the needs of their Break Even budget so um I feel like I might have missed something um so I'm sorry if this
is repetitive but so do we know if these conditions are can be like H have they already agreed to meet these conditions are we still waiting to know if these conditions can be
met I think there's still discussion to be had um specifically around the 650,000 and how that looks on our budget but all other conditions um we in support of yes so uh by we in support of does that mean
derell Inc and Academia am I saying that correctly AC academica academica academ Sor I was trying to read it um that they are also in agreement I I think I'm I'm just trying to clarify I'm not clear yes
that is correct so um the board governance um we've already we have a plan we did board meeting already we're setting up the Strategic plan around that um the communication with families were in support of um so there's just still some questions around the
financial piece and the the request for the the the money being deposited by December 1st so that's um what we were speaking of earlier about some more discussion around that can I jump in director vter real
quick because I think Julie or Miss Tollison it might be helpful to understand process um uh if if the board were to say approve um my my recommendation with these conditions and then we move
forward with negotiating the terms of the contract related to these conditions and given that it is the conditions rely on a third and fourth party that does not have a contractual relationship with the Board of
Education what happens if we get down that road of contract negotiations and the third and fourth party do not agree uh to our conditions um yep conditional either renewals or even initial application
approvals are actually relatively common it can be around facilities it can be around enrollment it's often around finances um and what it means is you don't necessarily you're not assured that it's going to happen at the time that you make the approval right because that's why it's described as a
conditional renewal what it basically says is we're going to renew you when you'll open next school year under your new revised Charter contract assuming that you satisfy these conditions timely and so if the conditions aren't
met they're simply not renewed there after you all um vote to approve a renewal of whatever kind if you do that we go into a period by statutes up to 90 days to negotiate the updated contract
and that's often the time window where you will see conditions being addressed or or fail right so the the window where we exactly know what everybody's going to do comes after you all approve a
conditional renewal so um thank you so this condition that the deposit be made by December 1st which is very soon so if it doesn't happen there's no I think what you said
there's no immediate consequence it's one of the conditions that that wasn't met that we consider the next time time we review no it would be it would determine whether your renewal vote um I guess I
should say bears fruit or whether they're fundamentally ultimately renewed so if you had a condition that said by xstate and we'll see this particularly with new charter schools by you know xate you have to have so many kids enrolled for example they hit that date
they don't have that many kids enrolled the uh approval is off or the renewal is off it's just over so the condition would apply now so uh you mean when you say it's off I'm so sorry I'm just trying to
understand what I'm trying to understand what will happen if on December 1st this doesn't get deposited yeah so um I think the December 1 date similar to the October first date that we just discussed can be a little bit flexible it um we are we have to put something
out there so that we know what the expectations will be and we wanted to be clear with the expectations that we have that being said as of late today there have been some questions about this dollar amount as I mentioned before so
we can take a minute and um talk about what we are thinking around that dollar amount why what the school is thinking it might need to be adjusted to and why and then we if that takes a few weeks and we need to go to December 15th on
that date we can't but that is like all the devil in the details in terms of this contract negotiations work that I mean honestly is sort of started today because they're asking questions about the amount so I um so I understand all of
that I guess my big question is so if we get to the point where it hasn't been met what is the consequence and when does the cont happen yeah so as as Miss Tolson mentioned we have 90 days to negotiate a contract if within that 90 days we don't come to
terms on the contract because Dural Inc refuses the dollar amount or deral Inc refuses a deadline that's really important to us and we will be communicating with the board as we go through these things um then we just wouldn't be under contract and there
would not be uh uh an agreement to authorize so if you go be renewed and then the condition is not met that's that's what I'm trying to get at so what happens if yep I don't want to use the word violate like if the if the condition is is not met then what
happens if the is not met they are not renewed so they would close at the end of so the non-compliance um piece on the bottom of this slide doc Dr varda says Jeff may revoke the charter if conditions are not met in future
years I guess this is it just feels very vague to me I it's you know like it it would I don't understand really like the the time it's it sounds like if they like if they didn't I'm just trying to get details so if let's say we signed a
contract that said December or 15th whatever the date is and whatever amount and then it wasn't met there would really be no nothing nothing would happen to the school until the next year when the OR at some renewal time no it
would um it's an if x then y so if you do these conditions then you're we will issue you a new contract that begins July 1st 2025 so then if not x no y so if these conditions aren't met there's no
contract that will be effective on July 1st 2025 okay thank you um and then I I think I just I just have a comment um and I I I really love this school and
you know that my hope um for you all is is that it will always be successful and we this is the same conversation that we had two years ago with really almost no difference um so I am glad that there is
an an entity willing to to fund the school that's um not for us to you know here or there to to judge on but um but the this the I am a little I I wonder does this mean that as long as that fin
cial condition is met by the third party entities we would just continue to do this year after year um and that's difficult for the school as well um so it just it's it's it just feels like we're having the same conversation again
which is okay as long as that's all that we are really asking for the school to do is just continue to finance the school without increasing enrollment um um as well and I I I think I think the answer
is yes that is all we really should and can be doing here is that correct well I think that that there in lies the debate um because Dural feels strongly that they are going to increase their
enrollment we have have severe doubts about that and concerns and um I mean honestly to be like completely honest on the options and superintendent recommendation the two
that were most considered by me what were non-renewal in three a year because I think they need more time if we're going to give them the opportunity to increase their enrollment I don't think Dr vaa like I don't know that they're going to be able to do that but I think
they asking us for time to do that and if we're going to agree to give them time I feel like it needs to be sufficient time um if we did not have a letter from deral Inc saying that they would Shore the school up my recommendation would be
non-renewal I'm just going to be honest um and then we would be going through this process of dealing with the seone um because we have this letter we know what's going to happen you know if we can predict it we can try to deal
with it we know we're going to the process of non-renewal the board's non-renewal decision is going to be stopped by sea or by the state treasur office in CDE it's going to be reviewed they're going to make us all come to the table and talk about what we're talking about tonight which is is there any other way
other than non-renewal and we're all going to sit there and look at each other and say well we have this letter from deral Inc saying it would Shore the school up for five years and the state treasur office and CDE my assumption and Julie's too I'm going to use Miss Tolson as my
partner in crime here is that they will say that seems like a viable option so that there is not a default on this large loan funded by Sefa and so uh you know that's that is the reason why I'm
recommending a three-year conditional renewal and because I feel like it's better than a two or a one to give the school time to try to do the things they're saying they want to do for their school community and and see if we can get that enrollment up [Music] um do that is that
helpful yeah thank you okay so if I understand it next week um when we go to vote um the conditions may be different we may have made a change to that $658,000 and so forth but
we will vote based on the conditions that would be set next week that we would know of next week but there's 90 days of negotiation with a contract and those could still be tweaked yes and even when we finish the negotiations we
bring the contract back to you the board to approve good okay so that's and I would also just say that um we're going to get the conditions to a place where we feel pretty strongly about the conditions and I don't want to send a message unintentionally and I don't think that's this is what you're saying
president perker but I don't want to send a message unintentionally that these conditions are negotiable I mean if we want to talk about a date here or there and making sure that it's fair and manageable and doable um I think that's appropriate but
my recommendation is based on these conditions and I want the board to know that I am worried about the school needing to close midyear negatively impacting kids and families if these conditions generally speaking with a few dates maybe adjusted aren't
met um and also reserving the right to have this conversation around the 600,000 some dollars that that we now have questions about so yes there are things that might tweak and adjust but these conditions will exist and what we bring to you next week um i' I've gone back and looked at
the um statute that was shared at the beginning and I'm going to ask a question just about um adequate progress toward achievement of of academic goals um and concerned about um Staffing teacher
Staffing um I'm curious what plans are around addressing achievement student achievement and have being staffed adequately to be able to meet those goals oh this year we were able to
retain all our staff except one um because they moved out of state um and we have created systems in place so we have uh streamlined our mtss process to identify students that are struggling
and how you know provide that tier 2 instruction and we meet every week on Tuesdays and we look at data and we make adjustments where needed and then if they're not Meeting those goals we're moving them to tier three um and just
I'm very big on data um because I come from Florida so I was trained on data um so my whole school from kindergarten all the way to 8th grade um the students themselves track their data teachers have data chats with them and I think
that's important um when students create meaning to their data and purpose they will tend to work better and tend to want to achieve their goal so before map testing we have data chats they set
goals for themselves you know why you know what is your like what goal are you going to set for yourself and our first round of data I was very happy because we had some blues um identified um so
that was very exciting for myself um to see some of our returning students meet that expectation so I think slowly but surely we are definitely making growth um which that's exciting so with making growth eventually we're going to make
that achievement um goal so I work really hard um we're in the classroom starting in January we are creating an intervention block for all of Ka so even student myself included and my Dean we
will be pulling out small groups um to help um with our data and student achievement so after our second round of map testing we will analyze the data create goals for students create um different level groups and starting in January when we come back second
semester because that is crunch time right before Cass we will have a plan an intervention plan set um to meet students needs um because that's something I'm very passionate about and I think part of the concern
was Staffing around um someone that support our finances at the school so we do have a business office uh manager in place I think there was a disconnect between her and maybe the district Finance team but we now have a monthly
meetings starting to be set up with them and the academic Finance team so all three of them will be able to meet on a monthly basis to discuss those finances and any questions that we have so hopefully those delays and getting anything that is requested um that does
no longer happens so okay so um the the one question that I do still have since we've talked about concern that we would have to close it in the middle of the year um is that something that would happen if say for example um
Dural Inc did not provide a check by the date in October that we agree upon so let's say that we we say October 15th because of the account date you know we make that adjustment um if that check does not arrive by October 15
does the non-renewal start then so that students are scrambling to find a place to be on the 16th like how does that work and if we are doing it that way um is that going to be very clear in that communication with families that you
take the risk that you will discover maybe not even mid year but mid semester that you have to find another placement I am concerned about that as well I mean I think if we found ourselves in that situation again the devil's going to be in the details the
the school will likely still have some funds available to continue payroll but what happened in our last situation is that they basically couldn't continue payroll there were no funds in the bank and so I don't think it's going to be an overnight thing but um it's sort of a
slow challenge when the budget doesn't when the enrollment doesn't meet the budget and then there are no sufficient funds and reserves to kind of cover that Gap um and I would assume that we continue to try to work with Dell Inc to
get the funds in place we did have some trouble um getting them to pay what we had requested last time on time so that's important for the board to know um and and honestly like this just want to remind the board that this is a study session so I appreciate all the
questions and you all have the opportunity to ask us for for additional details as this is complicated this is one of the more complicated Charter situations that I've dealt with and I've dealt with a lot of Charter situations as a district administrator and authorizer um I I would let you know
that you every single one of you um we want you to feel like a good decision maker and an informed decision maker next week on all of these on everything you do but on these especially and um I would just say as you leave this evening you may think of things tomorrow you may
think of things over the weekend we're here to answer your questions we'll be transparent about the answers we give to anyone board member to all board members and then make sure we get the materials that um are helpful in your decision making um and again this is this is my
recommendation um and It ultimately is the board's decision I really appreciate you coming and um giving us more information and helping us get our questions answered I've had the pleasure of visiting the school I think it's beautiful I I uh look forward to coming back again and I
do um share the the goal of all of us that you will be successful and that the students will Thrive as they as they are there so thank you so much thank you I have a question um how does this affect enrollment open
enrollment opens December 3rd so do does the school have have to commit to these conditions prior to that and because I heard there's a 90day negotiation so what would happen to enrollment do we
still enroll kids um I'm going to ask that we take that offline and work on that as a detail over the next week or so um and know that part of the goal the board has had with the timeline we're on right now is that Charter Schools can have Clarity on if the board has um
approved their renewal so I'm we can talk about this offline but I'm assuming if the board approves the renewal next week that we would immediately begin trying to work through some of these conditions and try to get some momentum on them uh prior to the December open enrollment
date may I ask one more question while they're here one um I'm just gonna ask um your your opinion or your perception of your stat
morale at your school right now it's the best I've ever had okay this year has been great um I think last year was hard moving into a new building right before school started the week before school started that takes a tool on everyone
but this year is great I love it's such a difference um you can feel the vibe in the building the students the teachers everyone it it's the best it's the best year we 've had and as a parent um I would agree with that as well parent
board member my kid comes home just excited letting me know how teachers are you know very happy this year I can feel at anytime I'm in the building um for either meetings or coaching after school and everyone just seems like to have a smile on their face not walking around
like you know dread or I'm at work but it's it's a really a feeling a completely different feeling when you walk in that building this year than I have experienced the last seven years at that school so thank you all right thank you very
much just a reminder for the board of next steps uh so today you receive the superintendent's recommendations through the presentation and then you'll be voting uh next week on the renewal applications and then after the applications are approved by you then we
work with legal to get uh to begin contract negotiations with every school's attorney um and then we'll present those contracts to you at the January 16th meeting for you to vote on and then the new contracts will take effect July 1st 2025 thank you thank
you thank you Mr Weiss okay for our next to last item uh for this study session this evening the board will study executive limitations monitoring report el8 related to school year calendar
it's a reminder to the board and our lisening public the full monitoring report as well as the proposed school year calendars for the next three year cycle are available for review and board docs before I turn this over to miss nicod who's um joining us remotely is
there anything you'd like to add superintendent dor Miss Nikki thodis thank you for joining us remotely why don't you take it from here yeah thank you so much um I apologize for the circumstances this evening but I'm happy to be with you um
members of the board president Parker and superintendent D to present the uh draft calendars for our next threeyear calendar cycle here in Jeffco so our purpose this evening is to re uh review the draft calendars with
you uh remind you of our process and uh what's held within our board policy el8 around compilation of our District calendars and then request approval at the next regular board meeting of the next threeyear calendar
cycle can you all see my screen all right are you able to see the slides I um Miss nicod I think they have it on their computers as well so I think it's helpful for those watching for you to project and then the board can use
their their devices as well okay I I'm showing that I'm Shar sharing my screen are you seeing that yes yeah you you are okay I just wanted to make sure I had that correct all right so I will continue uh according to
board policy el8 it does stipulate that the superintendent will take reasonable steps to allow for input from our stakeholder groups including parents and teachers uh we'll take reasonable steps to provide copies to all of our of all of our calendars to our our different stakeholder groups um and students are R
in the district make sure that there's any calendar changes after uh this three-year calendar cycle is in place that we allow at least 30 days uh prior to any changes being made except for the cases of emergency closures or other
unforeseen circumstances um we also U must adhere to implementing a school calendar that allows for at least the minimum of 990 hours of instruction and contact time for elementary students and 1080 hours of time for secondary
students that we Implement a school year in calendar that provides for at least 160 instructional days for our students and then also consider a good balance between the instructional needs as well as extracurricular obligations for our
students all of this work is done through the establishment of a calendar committee that has broad representation uh this year we had think about 30 people representing on our calendar committee including representatives from jcea um our different associations p
uh different Central uh staff we had uh religious uh religious members within our communities um we had representation from our Athletics and activities Department HR and others so it's a very diverse group uh and we and we want to ensure that we have multiple
perspectives on this committee we had a great group this year um so I'm really proud of the work that they did uh we did meet four times uh during last spring and in the beginning of our meetings the first meeting is really setting up uh norms for decision- making
and agreement um the object objectives for the work and then making um the committee aware of the there are certain non-negotiables and things that we have to adhere to for example the number of instructional hours and days within our calendar and other things like that so everyone's aware of what the work um needs to look like and and where we have
flexibility and where we where we don't um the second meeting this year we enjoyed a presentation from some of our students in jetco um those of you that were with us a few years ago I believe we had students come to the board and petition that the day after Halloween
November 1st each year be a non-student contact day so that students could enjoy their Halloween uh activities and not have to worry about getting to up too early the next day and so we were able to honor that request from our students they did come to present to our calendar committee this year so that we could
consider that for the next threeyear calendars as well and we've been able to honor that request from our students so that was really fun to have them come and present to our committee um and have our our group hear from them uh during this time we began to during that second meeting we began to then develop our
draft calendars and we had a group that came in um eager to think innovatively um around calendar and school year calendar and um it's a it's an interesting process because we always hope to do something new and different and maybe um
address some some of the things that we have concerns around along the way but there are certain things that we have to adhere to and and so this this next year threeyear calendar cycle isn't dramatically different from the ones that we have currently but there's there's been a few changes that I'll walk you
through uh we did um adhere to the instructional hours and days uh required within Jeffco you'll see here on this slide we have right now for our secondary schools um on average uh 1,12 hours for
instruction um exceeding the 1,80 that's required in secondary schools and then for our elementary students 1,60 hours which exceeds the 990 minimum required as well as 171 instructional days which
exceeds the 160 day minimum so as I mentioned our calendars for this next threeyear cycle haven't changed dramatically uh we have roughly the same amount of student contact days um of course our teacher contract days remain at
this year we have 14 non-student contact days and that does continue into the next threeyear calendar cycle we have the similar number of days first semester and second semester and the last day of school each year is roughly right around the end of May something that has changed uh we
have a slightly later start to the school year over the next three years just about a week so nothing dramatic this was a a big topic of conversation and I I promised our calendar committee that I would make you aware of how challenging it was for them to try to
find a way to alleviate some of the heat we experienc in our school buildings in August this was a a big concern for a calendar committee and I did promise them that I would bring this to your attention that it was not something that we could truly solve for um and I'm I'm right now I'm not sure that we have
great solutions to this you know in the future uh we're we're kind of locked into certain things um according to our jcea with retirees um all of our retirees from jcea need to finish work by at least the end of May before June
first um so that they don't lose an entire months of compensation by stop having the school year end after June 1st so that is something that kind of locks us into that that timeline of ending school right there at the end of May um as well as our graduation
schedule many of our our schools enjoy um High School graduation at Red Rocks and um that's a beautiful tradition that we get to enjoy here in Jeffco and because it's such a a lovely setting for graduation uh it is something that we reserved for many years in advance and
trying to change that um is is particularly challenging without giving up that beautiful venue foration so there were a couple of things that made it challenging for us to start the school year much later than we do now however it is a concern the ongoing heat and Rising temperatures um each year in
August something else that's changed slightly spring break has just moved one week later to be the last week of March which I think will be a nice change for many of our you know our staff um they may have children that attend school in other districts and sometimes this conflicts with other spring breaks in
other districts and so I think this will line up well to other um neighboring districts as far as when their spring break Falls something I'm really excited about is the chief academic officer is this uh next school year uh we will have six teacher work days in August prior to the
first day of school over the last few years we've had either four um we were able to add an additional uh Day this year to get back to five um and so being able to have six prior to the start of school give our teachers plenty of time for professional learning getting ready for the school year setting up their
classrooms and all this stuff um that we want them to feel fully prepared and ready to greet students in August and so we're we're happy to be able to add an additional day uh for them to do that work and then finally one other change is that designated teacher work day um
being a non-student contact day for students on November 1st um that doesn't actually happen until the third year of our calendar because the next two years it falls on a weekend uh but the final year this threee cycle we do have I believe it's on Monday and that is a
non-student contact day for students this next slide just outlines our communication process um once hopefully we receive your approval on these cend ERS we will begin to communicate with all the stakeholders within our community beginning with our school leadership team and going out through our different um communication
channels within the within the school district you'll also see here that it is translated in several different languages um to ensure that all members of our community can access and then finally I'll just remind you that um it is a challenging
conversation at times to try to figure out how to make this come together um and meet the needs of all of our families and community members um we have to think about things like family schedules and vacations again um facility efficiencies getting to the heat back to the heat conversation that
I mentioned earlier um making sure that we're staying align to the requirements from the state for our instruction minutes for our for our students so there's lots of things that we have to consider um going into this and I'm I'm really proud of the work the uh committee did this year we had a great group of people like I said that really came in with a a great positive mind
mindset wanting to put the best calendar forward and I think we've done that so just finally I would just say as The Next Step at the next regular meeting we would just request your approval of these three calendars and I am prepared to ask answer any questions that you might have
hey Renee can you um talk about how once these calendars are approved and finalized um that we will also be providing our schools and our district departments the uh belonging calendar oh yes because the committee did talk
about this related to religious holidays and other things can you can we just highlight that for our board to to understand that work yeah I I meant to attach that and I thank you for reminding me of that yes we have a another calendar that's kind of an overlay to our school calendar we
have talked as a committee about adding all of our religious observances to our school year calendars so that it's it's so that we are are all very aware of different religious observes that are having uh happening throughout the year
however that got to be uh a lot of stuff within the calendar so we created a separate belonging calendar within Jeffco that identifies all of the um different uh religious observances um within our community and so our school leaders have that um so
that they can plan different activities within their school and try to avoid scheduling things on those holidays as much as possible although with all the things that do happen throughout the year um it's it's hard to avoid everything but U we have great awareness around that um within our school uh leaders and I know they're working with
those calendars to try to be um I guess more aware as we schedule School uh school events and activities any other questions comments from the board I think it's pretty straightforward appreciate all the work that goes in there and I know um there
are always um parents interested in in finding out who sets the calendar and you know change it right now so um I think just the fact that we do it for threee intervals is um is important to know too for people to be able to play
in that way but so uh board any other questions comments no and thank you so much appreciate it all right thank you all have a good evening all right so um for the last item on our
agenda the board will receive a preview of the November 14th consent agenda as a reminder to the board and our listen listening public superintendant Doran will be providing a preview of items for board action anticipated to appear as
individual action items or on the consent agenda at our regular meeting next week so I'll now hand it over to superintendent Doran thank you president Parker I'm I think this is going to be quick because um we've studied a lot of these things so uh the first thing on
the agenda will be the approval of monitoring report 1.3 and 2.1 um 1.3 is all about evidence-based instructional materials and 2.1 is about highquality professional development the board studied these two draft monitoring
reports last week on November 1st so you'll recall that meeting and um um we will be publishing those uh all of these materials though on Friday um this the third consent agenda item is approval of the monitoring report el8 for the school
year calendars that you just studied this evening um approval of the real estate purchase and sale agreement for the three properties that you studied this evening and I have noted that in the materials for the Glennon Heights
Elementary School per um uh uh Dr V's request and um uh the board's interest we will be including some prek enrollment for both the uh school that is um proposed to move into that building or purchase that building as
well as um the schools around that area uh we have some supplemental funds notifications that are funds you approve on an ongoing basis as we receive revenue from Grants and we have listed out here the different grants uh that are coming in in the in the last two months for the period of time that
you'll be approving so if you have question questions about those you can let me know we can get you some answers um and then we also have the charter renewal resolutions um that we studied and provided direction that you all studied and then hopefully provided some
direction on tonight um if you have further as I mentioned thoughts or questions about Dural please feel free to reach out to Mary or to me and we we will coordinate um getting these materials finalized um as we go into
next week uh and then uh we have an a chiller replacement uh that we want some contract approval on uh for Dakota Ridge High School so that when we do start still in August uh they can actually be cool and not too hot
so all right any comments or questions on that good I look forward to it um so that brings us to the end of today's agenda we will stand adjourned our next scheduled meeting of the board
is regular meeting scheduled for 5:00 pm on November 14th here at the Ed Center good night and safe travels [Music]
oh [Music]