Good evening. The time is now 7 p.m. and I'll call to order the town council meeting of Tuesday, July 15th. We'll begin with an invocation followed by a moment of silence and then a pledge of allegiance. If those that are able,
please join me in standing. Almighty God, as we gather here today in service to our community, may we be guided by wisdom, integrity, and a shared commitment to the common good. Amen. We will now pause for a moment of silence. Please join me in the pledge
algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. Mayor, roll call, please.
Mayor Kitzky, here. Vice Mayor Delaney here. Councelor Choy here. Councelor Gisinger here. Councelor Sunstrom here. Town Manager Kitso here. Acting town attorney Lashley here.
Okay, we begin the night. Um this time of the year when we're in the budget cycle, we have a few special items that are first on the agenda. And uh first one is resolution 8925. I'll turn it over to our staff.
Finance Director Scott Reynolds. Good evening, Mayor. Uh Scott Reynolds, finance director for the town of Jupiter. Um, I just wanted to say that uh this evening we're here to uh set the truth and millillage or the trim uh
that's uh outlined by Florida statute and uh we'll just jump right into it. Uh we've had our first um workshop uh to discuss the operating budget. Uh come July 1st, the property appraiser has sent us our numbers and we can see that
it's going to be a 7.15% increase over last year. Total valuation for this year is estimated to be $18.5 trillion. Last year's valuation was 17.2 trillion. It's an increase of $1.2 trillion over
last year. One thing I want to point out on this slide uh relating to the valuation increases and we talk about this every year is the new construction aspect under 1% of the total increases related to new construction. Uh the rest of it is based on value of of home
prices uh within Jupiter. Uh we also have the uh property value increases that are capped at 3% uh due to save our homes uh for 2016. And then uh we're also required to show uh the town's roll back rate and how the
uh proposed mill uh will compare to the roll back rate. So for 2026 uh the proposed millage rate that that's being proposed in the or uh resolution that's in front of you is uh will bring in 44 million146797
and under the roll back rate of 2.2470 it would bring in 41,515800 uh proposed rate over roll back that'd be 2,6397. Uh the the idea of the roll back uh is to bring in approximately the same amount of taxes as the current fiscal
year that we're currently in or last year. We like to look at the historical values. Uh this goes back all the way to 2006 uh to kind of show what's been happening in the town uh over that long period of time. We've talked about this every
year. I try to show that there's peaks and valleys that happen uh in the the values of the town. And it's not just the town of Jupiter. This happens all over the state of Florida, all over the country. Uh especially with housing values like they are. Uh you can see the
2008 recession uh that that and relating to the housing market crash and how long of a time it took for us to get back. Uh we're now getting ready to go back into we've had an increase after CO uh and we projected uh that after that time after
CO we would start to go back into what we would consider a normal uh annual increase. So we're starting to head towards that which would be around a 4 1/2 to 5% annual increase. So we're heading back towards that time. Uh and again this is stuff that we've we've
anticipated happening uh and it is indeed happening. uh and we're anticipating that next year uh the percent increase will be a little bit less than the 7.15 as well. So how does this translate uh to an impact uh for a Jupiter uh homeowner? Uh
we uh do a comparison of $750,000 and $500,000 uh compared in 2025 and compare these taxes and what is the impact to the resident. Uh you can see here the 2025 taxes at uh 2.3894
uh that that we're requesting. Uh you'd have a increase of $53 uh for a homesteaded property. And for uh uh a non-homesteaded property, you'd see $128 uh increase uh over the current fiscal
year. For the $500,000 home, you'd see a $35.84 84 increase for a homesteaded property and then uh for non-h homesteaded an 8542 uh increase over uh the current fiscal year. And we always like to show uh how
this will affect the commercial property based on a million dollar taxable value $170 uh increase. So with that uh that's concludes our presentation. We are recommending to the town council that they approved 89 uh25
uh for the millage rate of 2.3894. Uh we'll also be reporting this to the state. Uh the other thing that happens once you set this rate uh it will go out to the residents to be to notify them of the of the proposed rate the date and time of the first public hearing uh
which will be September 4th uh 2025. uh but uh this is this is for the residents so that we can go ahead and set that. Now what happens is is once you set this rate uh going into the first and second reading you can always go down on that rate uh but not up. So
just be cognizance of that of that item. Are there any questions? Could you just uh go back to page four? And I just wanted to uh I want to see what the note was, but uh
you know for our residents and businesses, last year's tax bill included uh Tower of Jupiter debt that is now paid off and at this point we're not looking to extend the debt. So
actually in that case the millage the total millage will go down. This is just the operating budget. The total tax bill will definitely go down because of that. Absolutely. Okay. Just wanted to make sure people were aware of that. Thank you. Thank you for pointing that out, Mayor. Any questions or comments? No questions. No question.
Seeing none, I'll take a motion and a second uh on approving uh resolution 20 8925. Motion to approves approve resolution 8925. Second.
Motion is second. All in favor signify by saying I. I. I. Motion carries unanimously. Okay, moving on. Agenda item two. Um be presenting a proclamation. Uh very excited to see so many of our
great uh parks and recck staff here uh to be part of this uh proclamation proclaiming July 2025 as Parks and Recreation Month. Whereas parks and recreation are an integral part of communities throughout the
country and Jupiter, Florida. And whereas parks and recreation promote health and wellness, improve improving the physical and mental health of people who live near parks. And whereas parks and
recreation promote time spent in nature, which positively impacts mental health by increasing cognitive performance and well-being and alleviating illnesses such as depression, attention deficit disorders, and alheime Alzheimer's. And
whereas parks and recreation encourage physical and social activities by providing space for sports and fitness activities, walking trails, playgrounds, waterways, open spaces, and many other activities designed to promote active
lifestyles. And whereas parks and recreation programming and education activities such as out of schooltime program, youth sports and open playtime are critical to childhood development. And whereas parks and recreation
increase a community's economic prosperity through increased property values expansion of the local tax base, increased tourism, the attraction and retention of businesses and crime reduction. And whereas parks and
recreation are fundamental to the environmental well-being of our community. And whereas our parks and natural res recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature. And whereas the
United States House of Representatives has designated July as Parks and Recreation Month. And whereas the town of Jupiter, Florida recognizes the benefits derived from parks and recreation resources. Thou therefore, I, Jim Caretsk, mayor of
the town of Jupiter, do hereby proclaim July 2025 as Parks and Recreation Month, in witness thereof, I have here unto set my hand and seal this 15th day of July, 2022. And I'll be presenting this to proclamation to
Christian George, director of parks and recreation. Yeah, if I can get my team to come on up here and join us for a group picture. We'll be on on the back. I can join. Yeah, we're joining you. We're short.
Hold on. Wanted to make a challenge. Thank you, mayor, and thank you, council. Uh we're very proud to be here tonight as we celebrate July as National Parks and Recreation Month. And I'm very excited to talk about the a couple of things that we have going coming up uh over the next several months and years.
And as you all know who've been on the council, we have major projects in the pipeline and taking place even right now that we're excited to see come to fruition over the course of the next year, 3 years, 5 years, and 10 years. You are going to have the opportunity to see the draft of the uh facilities
master plan coming out to you folks next week. You'll be meeting with staff and we're going to be bringing that before the council in August for adoption. So, that is a very exciting um momentous occasion for us to get to this point. It's taken a lot of work and time to get there. So, you'll be seeing that coming forth. We're also in the midst of our
playground renovations. You should have received invitations today to the three grand openings that we'll have coming up during the month of August and September for brand new state-of-the-art playgrounds that have addressed the needs of the community. So, we're excited to see that happen. And uh we
never give up a day without putting our heart and souls into this community. And this is my part of my team back here. We're a team of about 53 and I'm happy to see about half of them come out tonight in their brand new Spankin uh parks and recreation month t-shirts. So they're the ones that put their heart and soul into everything that they do
every day. They're the ones that are out maintaining our 200 acres of parks, our facilities, and putting on programs such as our summer camp program. We're serving about 1500 children right now as we speak and start to wind down our summer. So, we put our passion into everything and I want to thank the
council for all of your support and uh as we've gone through these years and in the years to come with all of these exciting projects that we have coming our way. So, on behalf of the town and my department, thank you very much for this proclamation. Thank you. And and while we welcome our parks and
rec staff to stay, um don't feel u obliged to We should do proclamations at the end of the meeting just to make them work for it. Okay. Uh, next on the agenda, an item I'm and the council are very
excited to hear and receive, uh, I want to welcome Noel Martinez, the president and CEO of the Palm Beach North Chamber of Commerce, Caitlyn Bergman, the director of strategic initiatives with Palm Beach North Chamber of Commerce,
and Sandra Baron Ruiz, the regional director with the Florida uh, small business uh well SBDC at FAU who will be given a presentation. Uh good evening mayor, council members, vice mayor of course and of course Mr. Kitro. Thank you so much for giving us
the opportunity to be here tonight. Um as you heard uh for the record, I'm Noel Martinez, president and CEO of the Palm Beach North Chamber of Commerce. First of all, I want to say thank you for being an amazing partner. We are so excited for Jupiter Harbor Fest, which is right around the corner. I know
Kristen, just uh we we've been working with your team on this and I know I don't have to tell you this, but your team top to bottom is just absolutely amazing to work with, including Kristen and her amazing team and everyone else. So, I know I don't have to tell you guys that, but congratulations on on having
such an amazing team. I know I'm normally here to advocate on behalf of a project, but tonight's an easy night. I'm not here advocating on behalf of a project. I'm here to talk to you about a couple new initiatives that are going to support the small businesses here right here in in in our amazing town in
Jupiter. The Palm Beach North Chamber was founded back in 1948 on the front porch of a Riviera Beach businessman, right? He asked other business owners to come on board to come and have a cocktail with him to figure out how they
are going to tack an issue that was affecting their businesses. Back then, 77 years ago, the small businesses realized that, hey, we are stronger together than we are on our own. And here we are 77 years later, right? We've grown into one of the largest and most
respected chambers in the state. And we couldn't be more proud of some of the work that we're doing, especially for our small businesses. with over 83% of our member businesses that have less than five employees. That is the backbone of not only our country but who
we are right here in Palm Beach North. And we are deeply committed to supporting these small businesses and entrepreneurs. And these two new initiatives are going to do just that. We champion for small businesses in a lot of ways, right? Everything from pro
providing reliable resources for him to hosting ribbon cutings, which by the way, we have one Thursday right down the street at at what's it called? Swing. Swings. Swings. A cool new virtual golf business opening up down the street. We create networking and mentoring opportunities forum. We have all kinds
of events and forums for them to meet each other and connect and network. And most importantly, we advocate for them, not just here locally, but at the regional and state level. The launch of this new business resource center that we're really excited about is the next step in that commitment. It's a
structured, accessible support tailored to the needs of our entrepreneurs and small business owners. I'm going to hand it over to Caitlyn to give you a little bit more information about this exciting new initiative. Thank you. Thank you again for having us. Um, as Noel mentioned, I'm Caitlyn
Bergman. I'm the director of strategic initiatives with the chamber. Um, and like he said, small and local businesses are at the core of who we are and what we do. They're really our bread and butter. So, we're very excited about these two new initiatives. Um, first off, I'm going to tell you about our
brand new local business resource center, which is uh a website that we've created to try to bring all of these resources uh to one place for entrepreneurs to help them launch their business, grow their business, structure their business. Um, so we are trying to,
you know, collect all of these these resources for them. Uh, it's a one-stop shop really for stepbystep, uh, business startup guides. We've got licensing and zoning guides, um, all kinds of really good, uh, resources. We've also got, um, business plan guidance, uh, we've got
cyber security information, emergency management information, um, and of course information from all of 11 of our beautiful Palm Beach North municipalities. So, uh, this is something that we're really hoping to continue to grow and to hone in on. So, uh, we look forward to working more with
your, uh, with your staff and your team to be able to pinpoint what would be really beneficial for all of the Town of Jupiter, uh, businesses. So, before I turn it over to um, Sandra, who's going to talk to you about our partnership with them, um, we are very excited to be
hosting events with the Small Business Development Center at FAU. Um, we've got a free event coming up in just a couple weeks and it's really a, you know, from napkin to storefront kind of business 101 for entrepreneurs who are looking to launch their business. So, we're very
excited about that. That's going to be right in the chamber office. Um, and we're hoping to in the future serve as a satellite office for them as well, so they can meet with with community members right there in that office and hopefully make that a little bit more accessible for them. Um, I do also want
to reiterate that you don't have to be a member of the Palm Beach North Chamber to use these resources. The website is of course public and free to use for anyone and the amazing services bless you. Uh, the amazing services at the SBDC at FAU are also free to use. So, we're super excited to be uh
highlighting this and and hopefully getting uh this to be more accessible for business for businesses. Um, and you also many of you attended our council connections event back in April. Uh, so you got a little bit of a preview of this from um Sandra's colleague Pierre,
but she's going to talk a little bit more about what they do and and how they can help you all. Well, good afternoon. This is a great pleasure to be in this presentation. So for the town of Jupiter, this is an
special uh center that we are created on top of the current relationship that the town has with the Florida Atlantic University. So to start the Florida Small Business Development Center is part of a national network that is primarily funded by the Small Business
Administration. We also have on campus another sister program that is the Apex Accelerator primary funded by the Department of Defense and all together in the last five years has provided 3,000 hours of professional business
consulting to Jupiter based businesses. So our presence is already in here from our campus but we started this partnership to expand capacity and for those who are not familiar with the small business
development center. We provide confidential and no cost. This is very important for the business community services in consulting that allow businesses to start to grow to expand to go for government contracts to export.
And now we have a new incentive to get into uh supporting manufacturers to come back and onshore operations in the United States and we have in the region that is Brower and Palm Beach counties
we have 40 consultants specialized in different areas. So we provide from technology commercialization to export assistance and for those who are already uh providing contracts to the government. We also help them to
accelerate access to federal government contracts. And for the scientists that we have in the region, we support to get national science foundation and other type of grants that accelerate technology commercialization. Again,
they don't have to be members of the chamber to access our services and our services are provided at no cost and confidential for those who are in the tech side. So for every dollar that we receive in contribution, we return to
the economy $57 and that is one example of how the business community create and retain jobs due to the fac to do the d to do the services. And when we created this partnership that the the chamber invited
us to participate in was to also take these services into communities who had no access to campuses. So having a location in the chamber like for the event that Katie just mentioned is facilitating access to our business
community to come to a safe place, easy parking and where the consultants are ready to provide services onsite. So since COVID happened and most of the consulting tend to be virtual but with this partnership we wanted to bring
consulting on site. So this is a great avenue for us and the access to consulting is via an electronic request and with the chamber what we're doing is to facilitate the access and contacting us. So
specializing in government contracts and export assistance and now with the business start uh we would like to take faster your communities into accessing services, accessing capital and also accessing government contracts and we
are here to serve. If any of your constituents are seeking for business assistance, you can find us faster via the chamber or you can have my contact information in the slides. Thank you so much for your time. Thank you, Senator. And with that, you know, we'd be happy to take some
questions, but I do want to reiterate a couple things, right? You do not have to be a chamber member to take advantage of these resources, right? You really don't. And if you hear I mean, you you talk to your residents every single day. You talk to your businesses every day. If you hear, "Hey, I want to take my
business to the next level. I need someone that's going to help me put together a business plan to help me get me the funding, or I need access to funding, or I need access to capital." think of us, right? Because we could help connect them with a small business development center that'll help them find that money. And I'd be happy to take any questions.
I um well, I'll just start. I have a couple comments and then maybe a question. First of all, um you know, I commend the chamber and FAU for these leadership initiatives. Small businesses, you know, they're the lifeblood of local communities. I really
be remiss if I didn't emphasize that, you know, this change that and I'm so excited to see this on the agenda, but it's a huge change from where we were five, six years ago. And uh and I've said this before, I'm only saying this to show how great uh and excited I am is
many years ago when we were seeking uh to land scripts at the FAU North uh Jupiter campus, the chamber supported another site. So we we went alone. Now that wasn't a small business, but nonetheless. Uh but we're so delighted
that uh for this initiative, I mean really. And um so I just want to say thank you very much. And um you know, we like to in the town, we like to have stretch goals, go and do them and then celebrate them. and uh you know on the
slide um that was showing achievements in 2024 about impacts and it's not clear to me and I'm not asking an answer tonight but um you know the statistics there I would imagine when we think of FU you know we think that could be the whole county
fine we'll celebrate that but I'd be interested we'd be interested on the town in knowing what's in North Palm Beach County Chamber area because we'd celebrate that there's 10 municipalities
part of that uh along with the county uh and then I'd like to know separately town of Jupiter. So without creating a burden we just would like to be able to celebrate with you. So uh you know it's not clear to me from this but if you can get back with us and let us know I'd
appreciate it. Yeah I think we were just talking about that we actually do have some great statistics. I mean we don't have to go in detail and I will send them out to you but I think the number was 100 and so then we collect data out of the consulting and self-reported data from
the businesses. I'll be happy to share with you all a dashboard like by mail that you please. So the 3,000 consulting hours that I just mentioned is the last five years only for the businesses in the Jupiter town in town of Jupiter
please excuse and 188 businesses are active with us receiving services at at this point in different industries. So when you receive the dashboard you will see the breakdown from the industries the type of assistance that they receive the amount of capital that they have
received the jobs that they have created and retaining. So if among that information you would like to have more details we will be happy to provide that but at the beginning just Noel will be sharing that dashboard with all of you.
Thank you. Not a question, just a comment. Um, how grateful I am for this and how at home I feel uh with it. Um, I I did work for SBA, so just to see STR, SBIR, as we had spoken about um non-dilutive capital for
businesses that are innovative, but um I think this is great. I think Roger was very helpful with the first resource that you presented before um the SPDC, but we you know, we we work with our residents. We're trying to reach out to our businesses. We have our dedicated
business liaison which was a really positive step in that direction. But I think with this we can get to know our businesses better. We can get to know more of our businesses better. And that's certainly something we want to do as we go forward. So I'd love to get to know, you know, success stories from the
188 that are active with you. And again, highlighting those success stories is great. So thank you so much for coming here and celebrating small business with us. I want to commend you as well. Um, we are, as as the mayor has said, we are at
a lifeline with our small businesses here in Jupiter and all of North County. They're going to need help. You're going to be the resource for them to sustain, to grow, um, and nurture. It's a
difficult climate financially when you're a small business owner. So to hear all of the wonderful things that you're going to do um and what you've also done in the past, not to minimize what you've done, I think this is very exciting. I'm glad to hear it all. Great
to see you here. Um and again, thank you for what you're going to do for all of the communities in um northern Palm Beach County. No question, just some comments. No, you're correct. Um, small business is the lifeblood of job creation in locally
in the whole country and I just appre appreciate all what you folks are doing and the partnership with the town and just looking forward to what's going to happen in the future. So, I appreciate and thanks for tonight. Appreciate it. No question, just comment. Also, thank you for taking the time tonight to come out and make this presentation to the
council. Really appreciate what your efforts are doing. So, thank you. As a token of our appreciation, you don't need to stick around, by the way. I am going to stick around for a little bit though. Thank you. Okay. Uh
next up we have a presentation uh by the Jupiter Fire Rescue Department or I guess our like our monthly update. Good evening, uh, mayor, council, and all those attending both the the meeting both, uh, person and virtually. Uh, thank you all for being here. I'm
excited to give an update on the Jupiter Fire Rescue Department tonight. So next year, Jupiter Fire Rescue will begin providing fire and emergency services to the community. I want to take a moment to paint a picture if I may. So next year, and this is July
2025. So let's just take a moment to look at next year, July 2026. I want to give you a snapshot of where we're going to be next year. Next year, we have we will have completed the hiring of our entire fire department with the staff actively engaged in a comprehensive training program. We will celebrated the
completion of two state-of-the-art firehouses, brand new firehouses, fully operational and ready to serve the community. And we've received and outfitted our apparatus, ensuring that we are fully prepared to respond efficiently and effectively. We are excited about the progress and remain committed to delivering exceptional
service to the residents of Jupiter. Tonight, I'll be providing an update on three topics. Jupiter Fire Rescue's EMS service provider license, the JFRD firefighter EMT sponsorship program, and fire station construction. On June 10th, the board of county commissioners voted unanimously to grant
the town of Jupiter a certificate of public convenience and necessity, the COPCN, beginning October 1st, 2026. This important approval enables JFRD to provide emergency medical transport services when the department becomes operational next year. Immediately after this approval, we apply for our Florida
EMS provider license. All of our apparatus, our four ambulances, our four engines, and our ladder truck will be licensed for ALS, which is advanced life support services. And we anticipate receiving this light license very shortly, probably before our next update.
The town of Jupiter is providing a once in a-lifetime opportunity for employees to transition to the role of firefighter EMT. Five employees were selected to participate in this program. On June 22nd, each employee attended the orientation at Palm Beach State College for the fire the accommodation
firefighter EMT program. They are in the last stages of applying for the program in the college, which includes background checks and medical backgrounds. The start date for the EMT school portion of this is August 20th. I wanted to say a couple things on this. The program has attracted interest from other fire rescue agencies from across
the state. Uh I had a opportunity to recently present the program to um uh at a a seminar hosted at Kennedy Space Center and I'm happy to say that I've been able to share the program details with several of my contacts throughout the state. It's truly exciting to see that our initiative is not only offering
valuable opportunities for current town employees, but maybe also inspiring and potentially benefiting other fire rescue agencies. Last thing I want to talk about is a quick update on the construction of our firehouses. The two new fire stations at PA place and Sinways remain on track.
Excavation and footer work at PA place is ongoing. Rebar will be delivered and installed for the footers in the elevator pit. Inspections will be conducted and footers will be poured in preparation for vertical construction. At the Sinkwest site, access road north of the site has been completed and
foundation work is ongoing. I'm pleased to report that both projects are advancing as planned. So, I'll leave you with this. I'm closing. I'm happy to continue to report to you that the Jupiter Fire Rescue Department remains on schedule and on budget. Thank you very much.
Any questions or comments? Just I I have one um if you will, you know, we have an item on the agenda tonight, uh resolution 9025. It's to provide uh you know a standby
letter of credit uh to FDOT for work that we contracted already and it's for the uh improvement of uh the signal traffic signalization to improve the emergency response. So as I reflect and
am excited about that, I think please explain that so everybody here in listening understands that's already a significant change that we'll have when when we uh go live that wouldn't have happened if we didn't have our own fire
department. Right. So thank you for that question and I don't have all the details of that. It has not been my my signal project. Understand. Um that being said, uh in general the traffic signalization allows the coordination of emergency vehicles to respond to emergencies coordinating with the traffic lights to
uh adjust the pattern to let those vehicle uh those emergency vehicles pass um when we come by. Uh long story short, it does have the ability for us to get to places where we need to go quicker and long story short. So we're excited to have that as well. And it also help out uh the county uh to
the degree they stay in station 19 and what have you. Sure. But again, I just think we ought to be celebrating and emphasizing the enhanced service we're going to have and that's a good example of one the initiative started with our fire and rescue department.
Did you want to add something to Mayor just to add to what the chief was talking about. So, um the way we're planning it, uh currently is that in, uh circumstances where we're responding, um westbound on Indian Town Road from
the Sinquest Park Station, we know that that traffic's pretty heavy. And so as um the calls come in, we're working on the synchronization of lights so that all of the lights uh moving westbound, we'll uh cycle to green to clear the
traffic out to allow uh the firefighters to respond quickly, safely, and um and then of course to minimize our impact on the traffic uh conditions, especially late in the afternoon or early evening.
Thank you. I do have a question. Can you just share with us some of the enhanced services that our ambulances will be able to provide that maybe we're not used to hearing or seeing? Oh, you're asking some good questions. Uh so obviously you can tell I'm very
excited about the future of the organization, right? Um so some of the things we have uh well let me give you a little backstory first. Uh in my previous agency, one of the things I was working towards was in uh getting whole blood at one point and I had this whole multi-stage process. We're going to do
phase one, phase two, and finally phase three with implementation. I was talking to Chief Donado about this when I first started and I'm like, you know, I'd love to give whole blood and I think there's a phase approach. He goes, Steve, we're going to have that on day one. Like, yes, sir, absolutely. So between uh things like whole blood uh ultrasound in
the field um uh blood analyzation that Tim Roach, our EMS chief is working on, we got some really cool things that are going to be laying out on day one. You know, Chief Frank keeps saying that we're going to be setting the benchmark on day one and that's our mission. That's our directive and we intend to make that. So
this is fabulous. Thank you. Great. Thank you very much. Thank you. Okay, moving on uh to citizen comments. This is for non-aggenda items limited to three minutes and anyone wishing to speak is asked to state his or her name
and address for the record prior to addressing the council. Do we have any citizen comments? Yes, mayor. We have one citizen comment. Eric Whita. Good evening. Eric Whiter, 230 Ocean Grand Boulevard. First of all, the sound system is fantastic now. I can hear
everything. Um, and I want to heap praise on you, too. That's what everybody else was doing here. And I want to uh say thank you to you and to our new fire department that's being established. But I have a concern um with the startup
October 1st, 2026. you know, I I I built houses and all of a sudden one contractor doesn't show up and okay, so the building sits there and uh until you find somebody else. So my concern is on midnight of October 1st,
2026. I'd really like to see some coordination with Palm Beach County Fire and Rescue. Uh they've been giving us the cold shoulder. Um, Chief Kennedy from Palm Beach County said, "We'll talk to you in January." I don't know. He was going to
talk about golf. I don't we don't know what they're he's going to talk about. Um, so I uh contacted our county commissioner, Maria Marino, on June 26th and sent an email. Dear
commissioner, I'm disappointed that you didn't support a transition for the new Jupiter Fire and Rescue Department to work alongside Palm Beach County Fire and Rescue for one or two months before the October one turnover. For the two departments to jointly work together for the transition would have
improved the safety for the Jupiter constituents that voted for you. You still have time to re reverse your decision on behalf of your constituents and assist in enabling a joint transition operation. Sincerely,
this was uh June 26th. I haven't heard from her. I've heard from her in the past. Um so I'm going to I'm going to bug her. I think I think there's got to be at some point um maybe not this July here, but I think there's got to be some
coordination between the two fire departments. Just to start this up at midnight uh of one night, I think is kind of a tough uh situation. So, I'll keep uh I'll keep working on that, but I thank everybody for what you've done.
I'm looking forward to the Jupiter Fire and Rescue Department getting to work and to uh keep us safe in the township. Thank you very much. Thank you. Did we have any other s comments? No, sir. Right. Thank you. Okay. Now, moving on
to the consent agenda. Um this is items uh 6 through 20. Uh is there any member of the public that wish to pull a consent agenda item? No sir. Anybody in the DIS wish to pull one? No, but do we need to approve the minutes? Minutes.
Oh, here I uh thank you. Just like to say I was just testing everybody, but I missed it. Uh can we have a motion? There's some minor correction on the das. Can we motion in a second uh to uh
approve the minutes as amended? I'll make a motion to approve the minutes as amended. Second. Motion to second. All in favor signify by saying I. I. I. Moving back uh to the consent agenda. Was there any member of the of the on
the dis here that wish to pull a consent agenda item? Yeah, mayor. Uh item 17. 17. The uh second budget workshop meeting. I'll be out of town. Okay. Any other one to pull? Item seven.
Item seven. And uh item six is a quasi judicial. Does any member of the council have a quasi additional disclosure? No disclosure. I have none. Disclosure. None. Okay. Um so moving uh look for a motion
to approve the amended consent agenda uh 68 through 16 and 18 through 20. And that's every item excluding uh seven and 17. Motion to approve.
Second. Motion in a second. All in favor signify by saying I. I. I. Motion carries unanimously. Moving on to the first item pull resolution 5625 uh
by councelor Gisinger. Uh what's your pleasure? Do you have questions or need a presentation or what? No, I have a couple questions on it to staff. Good evening. Good evening. Stephanie Thurber, planning and zoning. Uh, just a couple quick questions and
everybody probably knows the answer to this except for me. Uh, one is the construction of the replacement seaw wall. Is that dependent upon that resilient Florida grant or is the entire 100% cost already earmarked and funded on the community investment program? Um,
we when we originally did the budget, it was not reliant on the resilient Florida grant, but given current increases in construction, um, it is going to be slightly higher the estimated
construction of the seaw wall and the flushing channel. So, we are looking for uh, resilient Florida monies to submit for September 1st. Okay. Okay. And if we don't get the money from Florida Resilient Grant Program,
there are other monies that are available particularly for um this type of of program and we are in conjunction with this. We're also doing the living shoreline. So um that's why uh planning is we're doing natural resources is
working on the replacement seaw wall. So it can be in conjunction with the living seaw wall that we've a living shoreline and we're going to be doing um living seaw wall as well. So um with those things and given its proximity to the to
the um water and the inlet and all of those forces um you know there are other options that we can look at. So, um, we feel pretty comfortable with that because those types of, uh, grants have not been cut from budget.
Uh, another question. Will the park have to be closed during the replacement of the seaw wall? Uh, we we haven't gotten there yet, but there will be a portion of the park. We will look at how we can do it in phases or how the how the we'll do a pedestrianote,
maintenance of traffic. Um, so that we can still have portions of it up the it's a thousand linear feet of seaw wall. So we could probably do part of it and and then because now we have um actual marine life in the basin, we
could close off part and then um keep part of it open as well. Will that be published in the parks website as far as what's being closed and when? Yeah. Yes. But you may not be able to answer that. Yeah. Yeah. I mean, we're we're a couple years out, so so we'll we'll definitely
uh get there. And my last question on the ORC beds, I went and looked them the other day and they got a lot of marine life around them, so thank you. Will they have to be relocated during the seaw wall replacement? No, because we planned on this. Okay. All right. Thank you. You're welcome,
Mr. Mayor. No further questions. Um, no. I just wanted to comment on this one because good questions you asked. But uh just to make sure that our newer members as well as the public knows that you know we're in the
annual budget cycle. So uh knowing that there's a potential for a grant, it's up to us to emphasize that it's you know we'd be funding it contingent upon that. So, while I appreciate staff staff answered, ultimately uh they help us by
identifying grant opportunities and applying for it and then um we take that into account annually when we revisit the CIP budget as there's always more once than we have money for. Right. Thank you.
Okay. Uh I'll take a motion in a second on resolution 5625. that I'd like to make a motion to approve. Second. Motion to second. All in favor signify by saying I. I. I. Motion carries unanimously. And then uh
item 17 pulled. I think uh vice mayor wanted to pull this uh to ask for it to be rescheduled. Yeah. So if staff can get with each of us individually, pick a different date. Mayor, I'll have um Stacy reach out to
you and we'll poll for dates. Thank you. And you know, we'll get the date before the next meeting, so it'll be published in advance. I would trust it's still going to be in, you know, whatever. Okay. Um, so moving on uh to the regular
agenda, item 21, first reading is uh amending chapter 20 dealing with backflow prevention and cross connection control of the town's water system. and I'll turn it over to whoever on staff is presenting this.
I think our utilities director. Good evening, mayor and town council. Amanda Barnes, director of utilities. So, the um the ordinance you have before you is a revision to an existing ordinance, chapter 20. It's our CR cross connection control and backflow
prevention program. Um it the intent of it is to protect our public water supply from contamination or possible contamination that could occur through a private water service connection. So we have 31,000 I think 31,300 water service
connections in the town of Jupiter to our water system and um some update. So the last time our this ordinance was updated was in 1992. In 2014, the Florida administrative code was updated with respect to um
municipality and utility responsibilities for a backflow and cross connection control program. And and so our existing ordinance basically does meet the intent of the 2014
um update to the statute. I but it needed to be updated and just clarified especially with respect to um and for the benefit of residents and businesses with respect to their responsibilities
for installation, maintenance, repairs, testing and certification of backflow um devices. So that is basically what the um the update provides. It also um it's also going to establish a new procedure for
for us the town staff. We'll be providing a 90-day notice, 60-day notice, and 30-day notice notice to all um owners of backflow devices of their reertification test dates so that they have ample time to get those devices
tested and report provide the results to us. at every year at the end of the year we have to provide a report to the state of the status of all the backflow preventers in our system. So that's basically it. Um do you have any questions for me? Specific
questions. Any questions? I I have a question. So how many backflow devices are there in the town? Do they start like if there's a like a a planned development? Is there one as the main goes into the to the neighborhood and like individual condos and how does
that work? So yeah, it depends on it depends on the property. Um properties so individual re residential properties that do not have a well on site do not require a backflow preven. Okay. Um however, if they use portable water
for irrigation, they do have to have a um pressure relief a vacuum breaker on their irrigation connection. That doesn't have to be tested. um a planned unit development. I I'm going to use like for instance
Sonoma Isles where the water manes come into the neighborhood, but it's not there's not a master meter. So each each homeowner has their own meter. They are required to have a backflow pretor
because they irrigate with um with IQ water, but they irrigate from their lakes. So depending on if you have a well on site, if you irrigate um from a pond or a lake, you have to have backflow prevention. If you irrigate
with um irrigation quality water from the Lockachi River District, uh backflow prevention is required. And then if you're a non-residential property, backflow prevention is required. Okay. So your example of Soma Isles, does every home already have one
installed now? Yes. for the prior. So there are Yes. And then there's also the um the if the property was developed prior to I think it was 2014 when the statute
got updated um unless that property redevelops or comes in for a building permit. Um there's if they don't have a backflow pre but they're required to that that's the time that we would be able to enforce them placing a backflow prevent
and all these get inspected periodically by the town. Residential backflow preventers are required to be we don't we don't do inspection. We're not required to do inspection. Um the property owners are they own the backflow prevention devices and they're
required to um have them tested and certified every year. if you're a non-residential property and every other year if you're a residential property. Okay. And they're all aware of that at this if they have them. Correct. Um yes. And we and we provide notice
now, but we're going to give more notice so that they can make the deadlines. We really have a pretty good um reporting record. Most of our residents do um get their their units tested and
um reertified on time. Okay. But the current the another thing in the current ordinance it the enforcement provisions for enforcement are are difficult and not really um they don't really give the
town any any ability to correct the problems other than to tell the owner of the device that it needs to be corrected. Um, so really the only means of correction is to help them get to that date and if they don't I mean the
the the whole point of the backflow prevent prevention device is to protect the water system. So if that's not working properly then then the the option is shut the water off until the thing until the device gets repaired. Okay, great. Thank you. That's
all. Um the you know this is first reading. I um I certainly support it on first reading. I just want to ask a couple things or comment a couple things. Number one, you know, the way I look at it, the ex the question that device may ask the way I look at it as
my understanding is if there's another interconnected water source, be it well or IQ water or something that is supplied under some kind of pressure that could conceivably overcome the pressure from the town, then
public health is, you know, at risk. And I appreciate there's nothing more important than that. Uh but that being said, you know, I've heard over the years um you know, the confusion, the cost impacts, you know, to uh the public
uh to do this and you know, the debate within associations of is it an association problem or a or individual problem and uh so biggest challenge we have in local governments is trying to, you know, walk that fine line of helping
residents through this and and that we got to make sure the water's safe. So, what I'd like to ask and not necessarily before a second reading, but I'd love to see a dashboard um to know from these inspections, how many times is there a finding to see if
we can't zero in on what that finding is? uh because you know I do think let's say if there if there was no defects from doing the inspections I know that's not the case but if it was then uh you know
maybe we should be advocating to change the interval of having to test them I just want to make sure we are being respons I know we'd have to go and ask for that but I just want to make sure we are looking out for the average resident that doesn't really understand this
stuff and it's just another bill they get hit with. And uh so a dashboard would help for for us and the water utility to know that there's some value in these tests. We're finding something right and and and just the statute has
certain requirements that we have to No, and understand that but you know I'm a believer. So the dashboard you would like to see is of failing of the failing devices something simple just fact yeah we keep finding something then then the uh the testing is providing a public benefit a
public purpose right and then so just kind of orders of magnitude and is it in just certain neighborhoods or whatever um just to see if it leads us anywhere but I I just you know again I read this we have to write it the way you did but
I mean it literally they say is we're going to turn off water if it's, you know, to protect the public, right? I mean, that's what the new words say, right? I'm just trying to get ahead of the curve on this one here. And and I I I'll als I'll I'll also add so for double check valves. So, there's
different backflow devices depending on the degree of haz of perceived hazard. So, double check valves can be installed above the ground or buried in boxes. And many of the developments I'll say within Abakcoa at the time that they came in
for development they wanted to bury them in boxes. Those are the ones that are most problematic because the boxes are not being maintained. They fill up with dirt and then the device stops working and then the to repair the device you can repair it or you have to replace it
and then the box fills up with dirt and it's just a vicious cycle. Um, you know, our preference because of lower maintenance and um more reliable operation of the unit is that the devices are above ground. Um, I
understand some people don't want that because they don't want to look at them. You can landscape around them, but that is the most problem we have with devices failing and not um meeting not being able to be certified without being replaced or repaired are with the buried
devices, the double check. I appreciate that and just maybe that's something that we ought to be advertising to the public and HOAs and whatever. But thank you very much. So again, I'm not trying to create work with this dashboard. I just would feel like as an elected official, I'd like to have more I'd like
to know that we're still, you know, it's not just being done and nothing's being found. You know, I have a perception. perceptions are not necessarily factual based, but it seems like some of them as you say in Abicoa may be legacy issues
that there may be a more efficient way to correct them. Right. And just to provide um some more information related to homeowners associations and indiv individual property owners. So there are some water service agreements specifically in the areas that are um
irrigated with IQ water where the water service agreement includes the responsibility for backflow prevention on puts the responsibility for backflow prevention on the homeowner homeowners association. However, the homeowners association does have the
ability to um transfer that responsibility to the property owners if they voted to do so. And so some some communities have done that um and others have not. It's just in when the when the development was occurring um they
thought it would be more economy of scale to keep it with the HOA. The HOA would go out and hire a plumber to test all the devices and um it would be easier and less expensive to the homeowners that way. And then some of the HOAs decided they didn't they didn't
um want to do it that way anymore. Yep. And again, the problem is the buried double check valves that they get costly when you have to repair or replace. Yeah. Right. Thank you. No, I understand and appreciate the uh summary overview. I
understand I think it would have been and would be more cost effective for a larger organization doing hundreds of them than each individual having to find a plumber and, you know, negotiate a price and what have you. So, but thank you.
I agree. So, I'm in Abicoa. Mine's buried and we're tested every other year. Our HOA does it. I didn't even know that it was going on because I would only be contacted if there was a problem. Hopefully, that is a process that was allowed or was working then, but that was the process that my
community has been using. I think I get tested next year. Um, so, you know, it's good to know that buried um leads to more problems. I think I was told that by a plumber maybe a couple years ago. So, I've been watching it, but um and that's something I can share with my HOA
and maybe is something we should share with Abicoa if it is more likely to run into concerns just so homeowners are prepared or or have an awareness of their because I I didn't for 5 years know, you know, exactly where it was because it was taken care of for me. Okay. So,
yeah. And if the box is maintained routinely, then they should function properly. Exact. Yeah. So, now that I'm aware of it, I can and that prevents the problem further on or later on. Um, no, I think I think this is fine. I just I did have a question if uh it sounds like we are doing a couple of things unique to us.
So the 9060 30-day is something that you wanted for a process. Is it it's not related to the statute? No, that's just something for the benefit of our residents and notice. Okay. And then some um we're stepping the authority for determinations down. That makes it more
flexible, I believe, to bring it to the town manager, but appeals can go to council. So, um I have no problems with this. I just wanted to check on that to see to clarify the 9063 what what was moving us in line with the statute and
what was unique and separate from the statute. Um and then that's it. I think I'm okay. I just have a question. How are we educating our residents? I was going to I was going to add that um once we
second reading happens and and and if this gets approved then we will be updating our website um we'll be working with community relations to put out some information to um our residents and we will also have a program within our guide for development and construction
standards that will be updated to to m to agree with the ordinance. And just a quick another question and I may have misunderstood this. At what point does the water get shut off? Did you say that?
Um 15. Okay. So you get notified 90 60 30 days prior to your certification deadline. If if within 15 days after that certification deadline, then we would um shut the water off. We will definitely be notifying that person and
going and talking with them um prior to that. I mean, we don't want to shut the water off either, but we have we have an obligation to report to the state and an obligation to keep our water system safe. Do we have a mechanism if there's like a
financial hardship with the homeowner if it was costly that we could we could we could fix it and then build them down the road or in payments or I I mean, I'm sure we can work something out with them if that's the case. I know there are other programs um where money
where money can be made available to um to people who pay their water bills and things like that. So, okay, we can look into that. Okay, great. Thank you. One question for in your statement residential service connections that are
tested every other year every two years or more frequently a backflow prevention devices are malfunctioning or not functioning. How do we know that or how does a the customer or the town know that their backflow pretor is not functioning properly if we're not
testing them for every two years? You you don't know unless um it's tested and you there are some instances where we'll go out out and do meter maintenance and we
can see a problem with the device. Um, but really the only time the the resident is going to know is if um they have the meter tested. I mean the backflow prevention device tested. Does that present a risk to our water
system? If we go two years and we got a preer is not functioning correctly. I'm I mean any backflow prevention device that's not functioning properly presents a risk. um this but the statute
and DP has evaluated that based on residential uses and um came to the determination that every other year and I assume it was based on data um from failed backflow preventers how frequently they're failing and how long
they're lasting but I I mean I can look into that more but any backflow prevention device that isn't functioning properly properly would pre create a risk. Yeah, if there's any data on that, I'd like to see it if you don't mind. So, okay. All right. Thank you. We're not asking you the impossible
because I suspect that is the case that were the test is the only way to know. So, uh all these regulations just a practical method to try to manage it. Mhm. And with the the periodic testing, I would imagine that these devices
actually very reliable and durable to an extent other than, you know, anything anything buried in the ground is going to deteriorate and get clogged much quicker with sediment or whatever. So, but okay. Okay. I'll take a motion and a second on
approving ordinance uh 1325 on first reading. Motion to approve ordinance 1325 on first reading. Second. And I'd ask our uh town attorney to read ordinance 1325 on short uh title.
Ordinance 1325, an ordinance of the town council of the town of Jupiter, Florida, pertaining to black flow prevention on and cross connection control contained in chapter 20, article 5 of the town code by amending the definitions of certain terms, adding a new definition,
and amending the regulations contained in sections 20-27 through 20-219, 20-221- 20-236, 20-238 8 through 20-239
providing for codification providing for severability and providing for an effective date. Have a motion and second. All in favor signify by saying I. I. I. Motion carries unanimously. Moving on now to a roundt item on
discussion of parks and recreation athletic facility usage policy and proposed fee schedule. And uh I would like to start first. I believe we have at least one public comment. Yes, sir.
We have Adam Magg. Uh good evening, mayor, vice mayor, council. Uh my name is Adam Maggan. I am the executive director for the Jupiter Tequesta Athletic Association. I appreciate the opportunity to voice our our opinions on on the two policies that
are in front of you. Um I have a lot of comments, a lot of thoughts. I'll keep it as brief as possible. Uh regarding the facility fees, uh the non-resident fees that uh the town would would like to potentially charge through JTA. Couple items on that. Uh, I've had quite
a few discussions with Derek Harsh, the the parks and recreation supervisor there that I deal with on a a daily basis. Travel sports were communicated that that would be a possibility to be included in the non-resident fees. When I read the the policy and it included
recreational fees, I was I was quite surprised. That was news to me that that would be included in there. Uh, that affects quite a few of our participants, quite a lot of our families. Uh that being said, you know, those fees just kind of get they might get passed along.
They might increase registration fees. So, we'd like to consider that uh look at that a little more in depth if possible. Um that yeah, the registration fees are are tricky. I understand the town's point of view for non-residents.
Um but they are families. We we encompass all of Jupiter, all of Tquesta, regardless if you're a resident, non-resident. So, it's a little more unique for us to impose those fees and I do have some challenges with how the fees would be assessed to JTA families. U I think we we could do a
little more work on that if possible in regarding to the allocation the permitting process. Uh while we have evolved it over the last few years, it's extremely cumbersome. It's difficult for us. what's being asked of JTAa
permit-wise is is not is not ideal for us. I mean, I'm putting in 35 to 40 permits every year for our sports. I am uh being asked to be as specific as possible so far in advance that it's
just not it's not realistic. So again, I'd like to to be able to revisit this maybe with uh either senior level staff or council or whomever, but to just communicate where we stand. Uh we're willing to work with the town. We want to compromise. We want to everybody to
to work together so the town gets what they need out of it. JTA can get what we need out of it and come together to still provide an excellent experience for the families of we'll call it greater Jupiter, right? Uh that's our that's our goal. Uh so again, we would we would request that we pause on all of
this tonight and that we have an opportunity to continue discussions and have JTA be a part of those discussions going forward. Thank you. Before we leave, just a quick question. Um did JTA merge with Palm Beach Gardens
Youth Athletic League? No, sir. I thought I saw something about that. Oh, no, no, no. We're we're our own entity. Okay, thank you. Thank you. Um, we're not going to pause tonight. This is a roundt discussion. We we will
we will collaboratively work, but uh we need to, you know, have some conversations about this tonight. Good evening, mayor and council. Just for the record, Kristen George, director of parks and recreation for the town. And we're here tonight to present a roundt related to the parks and
recreation athletic facility usage policy and a proposed fee schedule that is associated with that. And just to remind the council of why we're here tonight, how we got here. Uh first of all, that this is a strategic initiative that has been identified in the current strategic plan for town staff to develop
an athletic facility usage policy. And that calls for us to formalize the athletic facility allocation process including applications, policies for use, schedules, and fee parameters. And you may recall back on December 20, excuse me, December 17th, 2024, I came
before you to talk to you at that time at another round table regarding the relationship both previous, current, and future of the town of Jupiter and with JTAa. And we all know JTAa is an exceptional provider of a multitude of youth sports programs. our kids here in
Jupiter, it's an integral part of their childhood growing up through these programs. So, we definitely value that partnership. But at that round table, we did have some key takeaways from the council that they that you all discussed that I want to remind you of. Uh the first part was that we we did present
that we do have a current policy that Adam referenced to with JTAa for facility usage and from the town's perspective, it seems to be working. There's always opportunities for improvement. Um, we also heard from the council that you didn't feel that there was a formal agreement necessary at this
time. We also did discuss the fact that the town currently does not have any fee structure for the use of athletic facilities and that is not in parallel with any other municipality across the state of Florida and actually nationally as well. Uh, we're one of the few that
do not charge fees. So, we kind of need to consider that going forward as well. You directed us at that time to use the city of Palm Beach Gardens fee schedule as a roadmap to developing the town of Jupiter fees for non-resident usage of athletic facilities by all user groups.
And these fees are going to help us to recoup some of our operating and maintenance expenses. They certainly are not going to speak to our capital improvement projects or anything like that. It's just to mainly recoup some of those fees that the town staff put forth uh in this p policy and process. Uh we
also remind you reminded us that town residents do already pay taxes to the town of Jupiter. So we did give give consideration to that in developing this policy so that we are not considered considering double charging so to speak our residents and I'll speak to some of
those issues that uh de uh I'm sorry Adam spoke to as well as we start to go through the round table and that uh something that you also pointed out to us is that the town is no longer collecting recreation impact fees due to limited development that's happening here in town. So really, we're not
seeing a whole lot of revenue come into the town uh for our parks and recreation programs specifically. So this is our desire to recoup some of those operating costs, especially from those non-residents who come into town and utilize town facilities where town resources are paying for the upkeep of
those facilities. And lastly, you did ask us at that time to also have a temporary pause with working with the Palm Beach County School Board on any interlocal agreements. And just to give you an update on that, we have paused. We are we have been in negotiations with the school district for uh almost a year
at this point in developing any future interlocal agreements specifically with Jupiter High School because that is where the town itself sees the largest benefit. Uh we've determined that there's not a huge benefit for the town anyway for the middle schools. But that's something we're still working with the school board on and we plan to
revisit after we get this policy and process in place and likely in August once the school goes back into session. Kristen, I'm sorry. If I I just want to interject something here. You got a great presentation. I do think it's important uh to frame a little bit why
we're here since this is a council item. Um and you're just trying to make sure you're doing your job to keep the programs going and everything. First of all, the town has always been grateful for our long history of uh partnership with JTAa. So, this has got nothing to
do with that, you know. And uh interestingly, you know, we look at our parks and they're dated. Uh we uh built them up on impact fees when we were in high growth and uh we haven't been charging fees as others have been doing
and we're falling behind and we need to bring them back up and uh and maintain them better than we have been. So it was logical. And then ironically members of the public were benchmarking like the gardens facility which you know the land was uh was supposed to be for a
county north county park uh that the gardens ended up and all the municipalities and I'm saying this for the newer members here but all the municipalities voted on it. Commissioner Marcus at the time had us agree where would we put the county
park? So we agreed it was county tax money was put in the gardens. Then the gardens objected with being developed for a while and then it ultimately got developed into what it is today which is a huge which is a phenomenal park. But
then people benchmark that. Well, ironically um you know the gardens charges non-residents including everybody outside of the gardens with a fee. And uh so we look at that and that certainly and and we have residents in
Jupiter that go to the gardens, you know, and we have residents in the town in the gardens that come into JTA in Jupiter. But I just wanted to paint that, you know, that picture and I'd ask uh uh after this meeting for council to
be provided with there's a memorandum on August 23rd, 2024. uh Christian that you authored that uh answered questions that we had asked and again I'm trying to bring up to speed our newer members and um so we had
we had asked for and gotten a copy of the Palm Beach Gardens and it's interesting because it was an agreement not what's in the package here but rather an agreement with the Palm Beach Gardens Youth Athletic Association
which is the equivalent of JTA for the gardens and we had that agreement at that time and then I'm just reading down here there's a question what is the time period for the gardens's $56 fee per non-resident res registration
and the answer was it was assessed for each sport registration every season so the gardens was charging Jupiter residents And this isn't a, you know, one versus the other, but just looking
at how they're collecting revenues when they have brand new facilities, you know, to be being able to maintain them. And further we had gotten data in that package was the percentage of uh residents
in or the the where people live that are part of the recreational sports program and the travel sports program. And so for example only it was of course this is dated information but 48.9% were town
of Jupiter that means more than 50% were outside of the town of Jupiter we're not collecting anything right so that's how we we got to this point I just wanted to say is is a matter of um and then you know heck there's people
from Martin County not even in the county so just to frame that I just really wanted to we're not trying to we're trying to do nothing more to make sure that we can maintain our facilities in a higher to a better standard which is what you know the members in these
programs want. Um and so I I just wanted to kind of more frame that so people understand we certainly want to work with JTA and talk this through and we want to do something that's practical. It did seem to me at the time charging a
non-resident fee, registration fee seemed to be a simple way that we know it wasn't burdened residents because there was a registration fee
for anybody that's using our parks that isn't a resident. Then we know that uh it would be I would think it was even easier for JTAa to manage it that way than to come up with peanut butter and then our residents wind up paying anyway. But I just just wanted to share
that and and um because what we had in here didn't even have you know it didn't have that youth athletic league contract which is different. So, if I I may I'll turn it back to you. But and real quick, mayor, I brought this up as a strategic initiative because we
were really working on an outdated, you know, policy or system. We don't have the impact fees anymore. So, and we had that we had a major lawsuit a few years ago about usage. And so, I I just thought it was time just open it up, take a look at it, and do do what's
fair. And my main uh issue was just have Jupiter re residents get the biggest bang for their buck and not be over. I don't want them to be double charged as everybody would agree I think. So anyway, and you'll see later in the the presentation that there are incentives
for there to be additional residents that will help to offset some of these fees that could be charged. So we've offered some incentives which I'll talk about as we go through this. But the incentives actually the first benefit of the incentives is getting the fields correct
separate from the fee in your prioritization order when you go through. Yep. And just to remind the council, too, you did receive a copy, a draft copy of the athletic policy. I did not I'm not going to talk specifically about that tonight. You had it for uh some time. Hopefully, you've had a chance to
review it. I'll highlight some of the features of the policy and really want to talk a little bit more about the fee structure, which I think is an important element to this. But just to remind you all, we did, as we were starting to develop this draft, we did keep in mind what the purpose of the policy is. And again, it's not to start charging uh
phenomenal fees and nitpicking and charging for lights and charging for staff and charging for maintenance. What we decided we wanted to do was develop a fair and equitable equitable process of the for the use of the town's athletic facilities and prioritizing resident
usage, which we haven't done before. Um, also prioritizing our own town of Jupiter programs like special events, camps, that type of uh athletic leagues. And then our youth recreational sports. We all know that that should be the priority. We've got this whole other entity of travel and competitive sports
that uh I'll talk a little bit further about into the presentation. But also this the policy the purpose of it is to promote equitable access while ensuring non-residents are paying for use of town of Jupiter facilities. Uh we are encouraging increased resident usage in
both the recreational and uh competitive programs by offering discounts if they can meet certain residency requirements, waving some fees, offering a 50% discount on those fees. So we did look at that as we we went through this process as well. And lastly, we want to
ensure consistency with with our neighboring communities. Um we surveyed literally we looked at every policy across the state and honed in on three that we felt were very comparable. First at the direction of town council. You asked us to look specifically at gardens which we did heavily. We also
benchmarked against the city of Boca Raton which is similar in level of service expectations, size of their programs. And we did also look at the city of Parkland down in Broward County which economically is very similar to Jupiter, same in size, very similar to what the level of expectations are for
their facilities. So just some discussion points for consideration as we move through this round table. I just want to make sure that I do point out again that the majority of our surrounding municipalities are charging fees, several of them specifically to residents without any incentive. In
fact, the PBGYA uh submits a a substantial amount of money each year. Move your slides forward. I'm sorry. Thank you. Sorry about that. Um the J the PBGYA is does pay an annual fee towards the city of Palm Beach
Gardens that does double charge basically their residents as well. So, we were trying to avoid that. Um, our proposed policy and fee schedule allows for use of facilities by anyone with fees being charged to for non-resident use. Previously, we didn't have opportunities for residents to come in
and say, "Hey, I want to reserve a field. I'd like to set aside some space for a birthday party. Um, college teams coming in from out of state that want to borrow a field if they're here for spring training uh or spring break and want to use our facilities. we don't have a facility uh fee schedule or
process for that to happen and those are big asks that we see coming to our department. So our proposed policy incorporates multiple user groups. We incentivize resident inclusion and we offer discounted rates for 50% or more resident participation. So if JTAa or
any youth sports provider can verify to us that their sports program per season is exceeding 50% or more in their uh rosters of com being comprised of residents of incorporated Jupiter. They will receive a discount at times those fees will be waved and I'll show you
that as we go through the the presentation. And this isn't our first goaround with facility allocation. As uh councelor Delaney mentioned, we had back in 2021, we started with an allocation process for travel and competitive programs because the town was seeing
multiple users come to us, not just JTAa requesting use of space. And some of those programs were offering programs for more Jupiter residents than what um JTAa had been offering. So that puts the town in a pickle of turning away resident participation for other groups
if we were to um specifically only allocate those facilities to JTAa. uh implementation of this administrative policy that we're presenting to you is scheduled to take effect at this point upcoming winter season which would be for 2025-26 and that process starts in September
when we start getting um reservation requests for from JTAa both for their recreational programs and competitive programs and there will be schedules that are based on seasons. So we have our winter, spring, summer and fall seasons and we can look back at historical usage to identify dates of
when programs start. So we have certain deadlines for when um applications for usage will be required to be submitted and that information will be made public on our website and pushed out versus social media went backwards. Sorry.
Uh sorry about that. So we are ready to move forward with this this policy and process um and taking JTAa along for the ride. Obviously, the first thing that we would do once we are ready to move forward with this would be to meet with them to talk about processes, get their input on how they see things working
most successfully. We certainly want to continue to work together uh on this moving forward. So, as the mayor mentioned, we do have a a uh proposed usage policy allocation tiers. We currently have a prioritization process in place and this
policy would solidify that and the way that applications are submitted and facilities are allocated at this point. The first opportunity comes to our Town of Jupiter programs. Those are our own programs. Those are our camps, our adult leagues that take place in the evenings, our classes. And then we also are going
to lump into that what we formerly called family usage time. We're now calling community usage. So those programs will get priority and first dibs at our facilities. So town staff looks at our calendars, we identify any times and blocks of periods that we need. We plug those into the calendar
and once those are taken care of, the next level of prioritization goes to our recreational programs. And we've had had this great partnership with JTAa. Even though we don't have a signed agreement per se, it's an excellent partnership that we work together. We provide the facilities, they provide the coaches,
the staffing, the organization of teams and whatnot. And recreational sports, like I said, they're a fundamental part of youth development. So, those are programs that prioritize fun and accessibility for all kids. There's no tryyouts for that. So, we felt that they were the most uh deserving next in line
to get facility uh allocations. Next up, we considered the interlocal agreement use. Although we don't have current interlocal agreements with the school district, it's very important for the community to work together with our schools to ensure that they have the space that they need to conduct their programs. And the caveat with the
schools is that their typical usage of time is non- peak hours. It's separate from when the peak hours of the youth sports programs happen, which is usually from 5:30 until 10:00 at night. The schools typically are asking to use our spaces uh Monday through Friday from any
anywhere from 2:30 until 5:30. So, we do work with them to uh get them into our facilities whenever possible and vice versa for the town's usage. Currently we do have usage of the track at Jupiter High School which is a huge benefit um of those interlocal agreements and any
fees that we would charge at that level would have would be identified in the interlocal agreement which I'll talk a little bit more about in the um fee structure. Next up is when we start to consider the seasonal competitive and travel youth sports. This is where um those are
programs obviously they have a much higher level of competition. Students have to try out for those. It's selective participation. Parents typically pay pay a pretty significant amount of money for their kids to participate in these programs. They're traveling across the state um to
participate in these programs and um they are considered fourth in our tier of prioritization. And then lastly would be our other athletic league providers and that's anything that's outside of these other uh four parameters that we've set and that's kind of something that the town can use at its discretion.
Um, so we have identified that as the the last part and that's usually independent or thirdparty leagues or some of the private schools. For instance, we do work with Jupiter Christian School pretty heavily to um both let them use our facilities and then I believe JTAa also receives the
benefit of some of their gymnasium usage from time to time. The other three items on the tiers that we listed are more requests that can be considered separately and on an as needed basis. These are things that pop up throughout throughout the year and aren't necessarily on a schedule. And they
include one-time and miscellaneous usages, which could be maybe a one-time youth sports practice, a game, an activity, a community event, uh a birthday party that comes in, again, a traveling out of town state, uh group that's here for a tournament, needs a field to practice on. Those are what we
consider one-time miscellaneous usages, and we'll plug those in whenever they pop up. But this gives us a formal process for groups to do that. Yes, sir. question. First of all, just for transparency, I have family members that participate in four of these
categories. So, you know, when people hear me supporting some of this, it's going to have financial impacts, but it needs to be done. But, um, so in the travel sports programs, they ultimately have tournaments. That's
part of travel, correct? Is that when you is that a So is the tournaments inclusive of travel sports? Not necessarily. Tournaments are considered its own separate entity. Sports would be considered as
Yeah, but like travel sports like you know they'll go around the county. Oh, I see. And um so I'm just wondering at least I'd like to ultimately understand how that is. That's different from a tournament that we're really drawing in. So, you I want to make sure that we address that because the travel program,
you know, they'll be out in Wellington, they'll be down in Bokeh, they'll be So, then they're not here that week, but when it it circles back around to the town, then um you know, then we have a lot of outside, you know, come in. So, I'm trying to complicate. I'd like to
know how that understands is which category is that? That's the normal course of travel and competitive programs is that they are traveling. So, no. It is separate from tournaments. It is separate. Okay. Separate from tournaments. Yes. Thank you. Um, special uses are some of those activities, events, and other things
that fall outside of the standard allocation tiers like I discussed. And then lastly is tournaments. They are considered throughout the year. We work very closely with JTAa and a couple of the schools to host tournaments throughout the year. They typically start on a Wednesday prior to a weekend. Play leads up to the weekend time.
There's staff resources. There's equipment resources that have to be used to host those. And it is the norm wherever you go that uh youth sports providers are paying significant fees to utilize recreation facilities for these types of tournaments. So we've
incorporated that into our policy as well. So getting into our proposed fee structure again you were provided this information and I I have provided some examples in the presentation. While I don't anticipate going through each one of them, I wanted to highlight what it would look like if we charge these fees
and what does that actually look out look like financially for these organizations. So the first one again with seasonal recreational youth sports providers, our uh proposed fee would be $25 for each non-resident for a participant fee per sport per season. So
let's say there is a soccer program, youth soccer program. You have a team that comes in requesting use of fields. Their uh composition is made up of 62% of their 100 participants are from incorporated Jupiter. They're actually
going to have their fees waved because they have met that 50% or greater incorporated Jupiter threshold. Um there's times when they may be charged where let's say of those 100 kids, 45% of them live in the town of Jupiter. Well, we definitely need to recoup some of those fees for all those
non-residents that are participating. So, an example that I provided was if there was 45% of those 100 participants, then we would be paying that $25 per non-resident fee um from the sports provider basically to the town. Yes, sir. On that one, so I did have a question. I
think you just explained it um that doesn't seem to accomplish what I would have expected. Um, and again I'm going to use the word registration fee because from a practical matter JTA has always had to indicate where people
live as an obligation to us. So to the degree they already do that, it seems like there's a very practical method uh to collect a non-resident participation participant registration fee that would go directly
to the town. that seems to be the cleanest way you know uh to assure that somehow our residents are not being burdened but but I don't understand how if we have you know I don't know if it's by team or the
whole sport it would be by the whole sport okay but if you just go to 51% now you're not collecting a non-resident usage fee correct okay that doesn't you know that doesn't seem logical to me and just benchmarking
against uh you know the gardens they're collecting $56. So we're starting out again. I'm just I'm holding on this one because this seems to be the most practical one to collect the revenue. Uh is is JTAa collecting a fee? JTAa does
collect a fee from every participant for their programs and they range for the recreational programs anywhere from about $150 to their least for their least expensive sport up to about 300 for the more expensive sports like tackle football um that require extensive equipment. So JTAa collects
that fee that does not come to the town of Jupiter. They manage their own um revenue ins uh resources that on their own. But this what we're talking about would be a town, you know, this would be a town fee in addition to the JTA. Yeah. I was going to wait until the end, but I
think I'll jump in now that I hear a lot of conversation. Um, this is an administrative policy, not a council policy. Right. So, there is flexibility. I would anticipate given the number of moving parts, there may be tweaks made by staff after, but obviously council is
very interested in this policy. We'll be watching to see how it goes. We're very interested in the recreation master plan, all of it. So, um, we certainly will be paying attention, but we want to I would like to emphasize that this is an administrative policy and you will be
able to make tweaks as we roll this out. Correct. And that's our intention. We don't we're not saying, okay, sign, sealed, and delivered this. We want to be able to move forward with some type of policy and process understanding that there's tweaking that's going to be necessary. And I say that because broad brush strokes, I
think you've done a phenomenal job and I agree in principle with a lot of it, but there are a lot of moving parts that make it complicated and questions that I was going to raise later, but I could raise them now. Um, in our previous conversation in December 24, we did get the percentage by sport from town of
Jupiter, other area, Jupiter area, and there's nuance in these numbers. I like that there's an incentive for Jupiter residents. Um, and I'd love to see what happens with that right over time. I'm curious about that. Um, but my understanding is that there is no
resident, you know, who is not able to play a sport. There aren't, it's not common to have a weight list that generally speaking, anyone that wants to play gets to play. That is my understanding as well. Yes. Okay. So if these numbers and
percentages are you know what I see here you know some have like tackle football is 34%. Now I don't have all the details but here's an example. I think some of the nuance on that was you know gardens 34 it's 34% Jupiter 32% Jupiter area 34%
other area gardens outside. So we're like whoa far-flung but it may be because of complimentary programs. I understand that Jupiter has some things that Gardens doesn't and kids go back and forth for one or the other. Exactly. So, so it gets a little complicated
because I would look at that and be like, "Oh, is the sport dying, you know, or is it more popular than ever and that's the only place to get it?" I don't know. Yeah. But that's part of the nuance that's going to be difficult because that sport may never get to 50. And maybe maybe these numbers hold every year regardless
of what's tried or done. I don't know. And so are we consistently applying the principle if we are offering a discount if we're over 50 when we know that these percentages are locked in? I don't know. I'm only looking at a snapshot. I only
have one year. So that's why I say as we roll this out, as time passes, as we get a sense of these numbers, percentages, how they change, that there's room for flexibility. Another nuance just for my colleagues is that the county is looking
at fees. I don't know what that looks like at the county level. We pay county taxes, so I really don't. And we pay gardens for North District Park, so I don't know where to begin there, but um I my understanding is that something like 95% of the field space that JTA
uses is Jupiter field space. That's correct. Yes. Okay. But there are some like county facilities that are at no cost. It's my understanding that they do not pay a fee at this time for county facilities. Okay, so you could have one baseball team who gets assigned to a
county field with zero cost and then one if it happens to be in Jupiter the luck of the draw, you know, you get that then you get the fee applied. So my I'm a little concerned about the consistent application of policy and just wanted to look at that but it's a difficult you
know this is a difficult net to crack because Jupiter was very it was much smaller long ago. So if we look at the history of JTA, it was a bunch of small communities and then Jupiter kind of blew up. We have all this field space. We have the majority of the
facilities. Um Dquesta does not. The farms does not. So it this is about finances and being able to have a sustainable model that meets the needs and desires not only of our residents
but even of non-residents that are playing. I think they want to see improvements as well and that's what we hear all the time. So I just kind of wanted to introduce some of those, flag some of those. I'm looking and thinking about those as you enter into
discussions as you roll this out over the next year. Um those are just things that are on my mind. But you know how can we consistently apply it? Is it is it just the luck of the draw or you know is it is there some easier way? Um but
in principle you know I think the bigger issue might even be for organizations might be the school policy. That's where the costs really hurt. This is on the whole, I think, a small step, a modest fee to
balance costs because Jupiter residents are already paying that $25 every time and they have been for years. That's what their taxes are. And so, it's just kind of balancing it so that there's more, you know, so it's more equitable.
So, thank you. I think um we want to get through what you're going to present but just to share and I think uh councelor Sunstrom at least what I'm looking at the August 23rd 24 memo had a breakdown on area because
we had asked what is Jupiter area and and then how much was it nose I'm looking at recreational sports so example you know it was 48.9% of recreational sports which is the town of Jupiter 34% which is Jupiter area
what is that unincorporated Palm Beach County which is which is 25% village at the qua and then remainder not sure what that is and other area was the gardens was Martin County and then remainder of other areas so we had that breakdown and
we looked at it and um you know I happen to know that you know travel sports try tends to use the farms fields a because they don't charge now and they're more available at nighttime. Um, but I also understand that the county
this year is seriously looking at establishing fees. Um, so I can see how JTA's world is up in uncertainty here and uh, we have to land this somewhere. So, what I'm
inclined to say, and I don't know we're going to get there tonight, but I'd like to implement something starting this fall season, but we may transition into it because it's hard to figure out um you know what the impacts are this in
total. Uh but again, just it seems like the registration fee is like the first one that's easiest to do. We know we're not double taxing our residents and yet there's a good portion. So I wouldn't want to allow that incentive. You're
saying that if they just happen to go across the line and it's 51% Jupiter residents that now the non-residents get a free ride. And I'm not picking on non-residents cuz you know the irony here is we have Jupiter residents that go to gardens and they're
paying that and and um so we have to make sure our fields and our are are maintained properly. It's in everybody's best interest. So, so with that continue to go through but um
so I while I do think that it there'll be a lot of flexibilities administratively I do think it's a policy for example of whether we would want to wave if we get across the 50% threshold. So I'm one to say no I
wouldn't wave it. Uh you still would get did a priority in in uh getting fields uh assigned. Uh but uh but the whole point here is to be collecting some revenue and it seems like registration into a program is the
cleanest way to you know collect the revenue. Um but again I just I'm just one but I really want to say that but then we start getting into this. I don't even know what the totality of this means in the way of revenue. Right.
Yep. I'll get to that. Uh, and the president I see you in the presentation. I saw individual numbers. Yep. Um, and just I've heard you. I definitely am taking your feedback and this this is our starting point. This is where we're asking you for the feedback. Um, we definitely want to incorporate
that. We want to we don't want to belabor the process, but we do want to get something going and that is our goal once we we complete this meeting today and give you the opportunity to talk about it. Um, so moving forward, any other questions or am I okay to move forward at this point? Okay. Next prioritization level, interlocal
agreements. We talked about that. Those fees would be outlined in any particular interlocal agreement. Typically with those, we uh do not have fees charged back and forth between the schools or the town. It's a mutual use agreement. Um the only fees that we typically pay to them when they pay for us are any
overtime fees for staff outside of normal operating hours. And those are all things that would be outlined in the interlocal agreement as far as costs go. But we do not intend to charge the schools for their usage. They're also paying their taxes. Well, but and this is very well done, so none of
this is a criticism. This is extremely complicated and whatever. But I thought JTA had asked for our help in the way the interlocal agreement works because they've been paying more now, right? So, if I can remind you that does
require the town to have a signed agreement. No, understand that. And you started out saying, "We'll put that aside for now." And I was okay with that. But I certainly want JTA to know that that's still something we're interested, you know, in trying to see if we can't help
with that because this just talks about what we charge the schools, but they got to be fair sharers of their facilities uh in in charging what's fair. And I'd like to say I I I agree with that, but I
do think that the school district has a dis different philosophy on that. They've worked with JTAa for a couple of years and see that they are able to pay the costs. I know it comes at a burden to JTAa, but the school board sees it differently, I think, at this point based on their their relationship over
the last couple of years. Understand? But we're representing the totality. So the Jupiter residents in the JTA program want to be want to be treated fairly. It's vitally important that that organization succeed, they are close to so many of our families. And I,
you know, again, while we're not, we don't have jurisdiction there, that we continue to be an advocate and follow that process because if we can introduce some nuance or perspective, you know, with the school board, I'm not sure, but I'd like to follow that as we move
forward and see if any opportunities present themselves that make sense. Okay, I've made a note of that. Um, moving on to seasonal and competitive travel sports, we do propose that a fee participant, excuse me, for fee per participant by sport per season. It
would be no fee for any of the incorporated Jupiter residents, but then a flat fee of $50 per non-resident participation fee per sport per season. And we would look at again offering a discount for any um rosters that could exceed over 50% of their participants at
the residing within incorporated Jupiter. and we would cut that cost in half to uh $25 per participant versus the the $50 fee. So the impact of that you can see we I gave an example of a travel soccer organization requesting to utilize fields at Jupiter Community Park
total of 70 players um 30 of which reside outside of incorporated Jupiter. So that's a 50% 57% of the participants are verified incorporated Jupiter residents. So therefore that they would qualify for that discount of a per uh non-resident participant fee of $25
resulting in that $750 fee for that organization. I think that gets messy with the way I know travel soccer works. So I think on residents pay a fee because you can get into well adding a
couple more town residents on there but they don't get to play as much. Understood. Okay, moving on to the next um slide. We talked about other athletic league providers and this would be things like perhaps nonprofit organizations um we
have a senior softball program. This would be outside athletic groups that want to come into the town um that would like to reserve a court or a field and we do propose an hourly fee for organized league activities. So at that we did the $50 per field or court per
hour of usage. Uh and then there would be the residency discount if they could show that they're 50% or greater uh composition of incorporated Jupiter residents in their group. And then we do have an hourly fee that we would consider for off- peak hours. The the top one, the $50 per per hour per field
or court is more for peak hours of Monday through Friday from 5:30 until 10:00 at night. Saturdays from 8:00 am until probably about 5:00 pm. And then our non- peak hours, we consider weekday usage before 5:00 pm, for instance, what the schools typically request. Um, and
I've given some examples there of different um organizations and what the benefit would be, what the overall fee would be. So, for instance, a college baseball team that's visiting from out of state, they want to use a one of our fields on a Saturday night for four hours of practice. We would then be charging them a $50 flat hourly fee,
which equates to $200. That is not unreasonable based on the benchmarking that we have done and what we see our other municipalities charging. So I think we're pretty close in line with what we see our other municipalities charging for those usages. Moving on to the one time and
miscellaneous uses. These were the uh folks that we talked about whether it's a birthday party, maybe a group that wants to come in and an organization wants to hold a kickball uh tournament on a softball field. we need to have a structure in place for that to be made available. So, we have proposed an hourly field fee per field if it's a
non-team activity. Um, for instance, if uh someone's reserving a basketball court at one of our parks for a couple of hours to host a birthday party, we don't consider that a team activity. It's not organized. So, we would have a $15 incorporated town of Jupiter resident per hour and then also a $50
non-resident per hour. Uh, again, that's not out of line with what our other neighboring municipalities offer. So that would result in a $30 fee for a resident to come in and reserve a basketball court for a couple of hours. And then uh another opport another another example would be if a youth travel volleyball team comes in and
reserves sand courts at JCP for two hours on a Sunday morning, they would get the discounted rate um because it is a I'm sorry, they would should be charged the team activity rate which would equate to $50 for them to be able to utilize the fields or the courts rather. Special uses the fees are going
to vary on that. That's again, like I said, that's kind of a discretionary anything that's outside of the normal tiers of one through four. Um, for instance, if we have a just a drop-in team that wants to um come in and utilize one of the courts at the community center, we may consider we'll
have to consider whether there's maintenance going on, if there's air conditioning that's happening. Um, those are some of the things that the town needs to have the discretion to charge for. And then lastly, tournaments. You'll see it's a significantly higher price, but it is in line with what with what other municipalities uh charge.
Typically for tournaments, resident or I'm sorry, participants are paying a pretty heavy registration fee to participate in those tournaments. And then the the flip side of that is that the town is expected to maintain the facilities, often provide staff during the events to upkeep the facilities
during play. Uh we do also provide some types of materials, for instance, with baseball turface, we put that down in the event of flooding on fields. So, these are meant to recoup some of those fees. How frequent are those? They're not all that frequent. We do get requests that frequently we have to turn
down because of the usage that's already in place, mainly from our recreational sports and our own programs. I want to say we probably have about six to 10 tournaments that take place throughout the year that have been on the books historically. Uh we do get approached from the Palm Beach um uh sports
commission once in a while to bring in some of these larger money-making events, but unfortunately we just don't have the portfolio to be able to support those. So it's not overly frequent, but it is an opportunity for us to at least collect the fees that we're putting into the work that we do to maintain those
tournaments. Mhm. So, for instance, we gave an example of a travel soccer organization coming in to use all 10 multi-purpose fields for a whole weekend on a Saturday and Sunday. Uh, their overall fee would be $8,000 to utilize the facility. And I know that may seem like an exorbitant amount of
money, but based on the revenue that these teams are bringing in um to the organizations that host these events, that is in line with what other municipalities are charging, if not a little bit less than what some of our neighboring communities are charging. And then the additional fees that we would incorporate would be any overtime
fees. I spoke to that earlier. If there's staff hours that are required outside of normal operating hours. This has been a program that we've uh had in place for a while. We do charge $40 based on what that hourly rate for an employee would be to cover those those external hours. But for the most part,
it's an all-inclusive uh program. Some some municipalities, I hate to use the word nitpick, but they they provide a laundry list of different things that they charge specific line items for rather than incorporating it all together. And rather than over complicate it, we thought we'd start with an all-inclusive fee that will
cover all of those uh boxes that need to be ticked off for that. Any um again, this is incredible. I appreciate it. And open to criticism. You tried to keep it as simple as you could and then anytime we bring up a question we complic or at
least say I'll complicate it but I'm just curious because like the one time you the example you had number five on the one time use which sounds nice about a birthday party and whatever but looking ahead on the looking back on this priority that would only be if
there's something available because it's all the way down. Correct. Yes. But would that be provided we already have staff on site? Not necessarily. No, we typically do within our parks that have athletic facilities. Um, but say your question again. I'm sorry.
Well, no. And the reason that well I'll state the question but what I was asking was you know just the thought that if nobody else is using it and now somebody wants to host a birthday party $30. Uh but if staff has to come out and
whatever now that new practice of providing you know that facility for a birthday party it could be actually cost the town more money than we've been currently doing. So that's why I want to make sure I don't want to get into the weeds of how you administratively do
that. Uh but I think you'd have to limit uh put some bounds on what would qualify under that category. Okay. And I I will say like I said before that most of the athletic facilities that would be available for this type of activity are staffed throughout the day. So we do already
have staff in place. If they are that's fine. Yeah. But like I'd never I'd expect you'd never get a non-resident one because the way these kind of things do if it's a birthday party, the person that lives in that town is the one that Correct. Yes. You know, so it'll always be the no
different than the way some of the uh HOA, you know, uh you know, meeting places they have. Correct. Funny how that works. It's always a resident is the one that reserves it. um on the tournaments. Um and you I'm
certainly familiar with again some of these tournaments where they have incredible uh fundraising going on with tents and whatever on goods and stuff they're selling. So I know how they get the revenue, but and I'm not trying to complicate ours, but I noticed how in
the gardens one, they got a laundry list of stuff they charge for. like if you open up the uh allow them to use the concession stand or whatever, right? And that's what we didn't want to over complicate it. We want to incorporate I'm fine with that. But then that means you're not opening it up.
No, that doesn't necessarily mean we're not opening it up. If that's something that they request and it's a benefit to their tournament or whatever the rental is, then we would open it for them. Okay. And I wasn't asking with any intended Yeah. how you should answer that, but Okay.
Another question. Yep. on tournaments. Do you think people are venue shopping? Meaning because our fields have been free up to this point, we might be getting those six to 10 because of that and we might see fewer if we charge in line with everyone else or we we might
continue to get repeat repeaters. But that I mean that way we're either getting the funding to pay for staff or we're getting that precious field space for families that have never had access to it. So that's wonderful. Yep. Thank you for that feedback. I just have a question as well, kind of
on the same line as um councelor Sunstrom. What is the usage on tournaments? It's pretty significant. Um they they're sometimes bringing in and Derek, my counterpart might be able to speak to this. They're bringing in multiple teams from across the state typically or
across the region dependent on the the organization that's hosting the tournament. and they're mainly using all of our facilities, whether if it's just for baseball, they're using our big league and little league fields, potentially some fields at Roger Dean Stadium. If we're bringing in a tournament that's using multi-purpose
fields, they're using the whole portfolio at one park. So, we have 10 multi-purpose fields. And that does require staff to get out there and line those fields, put goals out there, you know, tend to any issues that come up during play. So, it is pretty significant repetitive use of our
facilities. So, with the fee that would be charged, is there really a um upside on the in revenue income that comes in after staff and all of it? And that really hasn't been our goal at this point. We just want to try to recoup some of those fees that we're
spending or expenses that we're putting out there right now. We haven't looked at this as a money-making revenue opportunity. Certainly, it's going to bring in some funds that'll help to offset some of those costs. All right. Because I go back to the mayor's comment about
the fee versus the staff time. Where does it really benefit? And that that particular one incident, that's something that we can relook at again or that one um example with the resident fee. And you bring up a good point. It doesn't even cover the hourly fee for an overtime staff member, but it's something we can look at.
And those tournaments, it's a lot of wear and tear in the facilities, you know, just competitive play. Yeah. And there's there's no rest for the ground. I mean, it's a lot. Yes. It's a lot to manage. Maintenance. I've been at tournaments uh at other facilities, not the town, and you go to a tournament and the
bathroom's not even unlocked. Well, we make sure that happens. No, no, understand that. But I'm just saying that's why we need to make sure that, you know, um we're we're being cognizant of impact on staff, right? That sure there's so many things that have to be
done to accommodate. And and I have to say too with our tournaments, several of them are hosted by JTAaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa and JTAaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa has done a great job of bringing in perhaps a group that they pay to clean the restrooms throughout the day services that we're not maybe necessarily able to provide that they'll
have trash pickup after the event. So they do pitch in on their part with their tournaments as well. And I think that's something again as councelor Sunstrom had said, we'd like to have some degree of flexibility in whatever we come up with where staff could take
all that into account because uh if they're providing, you know, some of those services offsetting what our costs would otherwise be, then that should be taken into account. Understood. So, and I did talk about the laundry list that you'll see at some of the
other facilities. Again, this is an all-inclusive package that we've put together. And overall, we estimated for fiscal year 2026, and this was included in our most recent operating budget up update as well at the workshop that we projected an annual projection of about
$55,000 in revenue. So, that's not a huge amount of money, but we do feel that that would help to at least be able to put towards the maintenance, towards the equipment that's needed, towards some of the staff hours that we're currently not collecting anything on for our staff to be out there um to make sure that these facilities are top-notch
when people are coming out to use them. Going back to tournaments, um, you know, I'd like to on that, the policy should be that a tournament, um, and I'm just thinking out loud here about this. I don't have the specifics
worked out, but I think tournaments potentially fall into a higher level that maybe there's a role for the town manager in that because uh you know, I'm still uh amazed when we learn that at Roger Dean Stadium half of the bed tax
uh dollars comes from tournaments for youth, not from the baseball teams. Um so recognizing that you know the sports commission would be working for you know higher level economic benefits
somehow we have to be mindful of that. Um, so I don't know how we factor that in other than say that, you know, maybe it rises to a certain level that, you know, an override can happen in a decision process long as it's for the greater good, if you will, because as
you said, there's not many of those at our facilities. I do say Roger Stadium has a a bunch of uh tournaments that the town actually sees some revenue from. They give a kickback to the town uh for each of those tournaments they host on the Marlins quad. Yeah. But I'm still thinking over the
years we've had, you know, the league. Yeah. There were some major tournaments with the National Softball Association out there and we were tens of thousands of participants coming out. The tournaments that we're bringing in these days are much smaller scale. Understand? So yeah, that's something to consider and that may continue to be the case,
but we also want to make sure that we've got something set up should a bigger one arise, if you will. how you know that we've got a way to deal with that if you will. Gotcha. I agree with that. Okay. So, in uh wrapping up um next
steps, we've presented this proposed document number PR 1.0, the official athletic facility usage policy and fee schedule for implementation as an administrative policy. As councelor Sunstrom pointed out, that does allow us to make changes as we go through the implementation process. As we know,
there are going to be growing pains with this and things that we need to consider getting JTAa's feedback. How does this all look like? Um, but we're currently working towards hopefully implementing this with our winter season, which would start the sports start to play usually in January after the holidays, but we
have to start booking those facilities and working with JTAa and other groups as early as September and if not before that to start identifying those field spaces and allocations uh early in advance of the seasons. So, we do recognize that there's a need
to change all of your fe change as accordingly with the policy. We've taken your feedback in and I'll be happy to answer answer any other questions that you may have this evening. I'll just summarize on my position and I'm only one of five up here and others haven't weighed in. Um, and as you said,
we can one option is accept what you presented. Um, I had a a an expectation coming in. Um, you didn't fall short of it, by the way. I'm just saying I had an expectation. What I was thinking is the gardens had a
non-resident fee of $56 per non-resident. I'm okay with starting with the smaller one at $25, but then I'm not okay with exempting it if uh, you know, you go across the uh, 50% threshold. I don't
know how much you assumed in your revenue assumption, but uh whatever number we wind up doing, I'd like to start out with if you're a non-resident and you're registering because it's the cleanest way to collect something. Uh but again, I don't know how my
colleagues feel about that, but but I I feel that's fair. It's fair to our residents by doing it that way. Yeah, I think it's a I think that 50% is a is a an abrupt cut off. We we could as the number of uh Jupiter residents uh
increases on a team he could tear down the outstanding that's one way to do it the visit or the um the non-resident fees sort of some sort of ratio so but definitely want to work on that so but the 50% cut off is just a little it's going to take a lot of
experimentation that it's hard because I want I want to consistently apply it in as clean and simple a way as possible because there's going to be an education component as well. And I do hope the town while these won't this education component
will be more relevant to non-residents. I think we need to take play a big role in assisting with that and understanding what's going on. But just I go back to that December 2024 presentation and it's you know is this based on the sport? If the entire sport is above 50 then then
it's exempted or is it this team versus that per sport. So, I just feel, you know, even when, and we know this by now because we've had to go through large public education moments as a town, um, it gets confusing and when it gets
confusing, it gets frustrating. And so, the cleaner, the simpler, I think the better. Um, so that's that's where I get hung up. But I I understand that we're going to go through some experimentation. There are a number of ways to do it. Um, as the vice mayor was
saying, he suggested another one that may be um what our partners want. I'd be curious, you know, about those discussions as you go forward, but I think consistently applying might be the
easiest um and the easiest to have conversations around. If you get into too many rules, I've tried it with my kids if I have different rules and then I get lost in my own matrix of rules and then they just win and you end up on the losing end.
It's all over. Yeah. So, you know, the cleaner it's going to be easier to educate. It's going to be easier to partner and it'll appear it will be more fair, I think. So, thank you for that feedback. Any other questions? No, I just want to repeat I I I agree the cleaner you can
make it up front because my brain's already fuzzy here. Um I agree that a fee has to be charged or should be charged, but clean it up and figure it out so that everybody who's involved understands it right up at the
beginning. Thank you for that feedback. Maybe we should do some individual meetings with you and staff and JTAa. five of us not together obviously and then another round table and maybe just kind of try to mash it all together at that point. So,
we were hoping to try to um move forward. I could answer any questions and address anything further with uh weekly report updates, but if that's if it's at the council's leure, it's up to my colleagues. I just this is just just a thought. So, but if you can handle it that way, that's fine. So, well, let me just throw out a number here. You
were saying you had a $55,000 number. Is that what you said? Yes. So yeah, I'm looking at again and it can change but recreation recreational sports we had 2700 which was the town and we had 2,800 which was non-resident.
So at 2,800 at $25 each for the registration fee that'd be $70,000 just on that. And that's a lot less than the gardens charges. So it, you know, I mean, if we're going to say what could we start on simply,
and that wouldn't be a a burden administratively to the JTA, it can't be because they're supposed to be identifying where people live as an obligation as they've always had. Um, so I'm just throwing that out. I think, yeah, I I just think uh I do
think that that will be more consistent. And so, you know, that would be my preference right now is to is to do it across the board and not the majority. Um, the conversations, I think there's so many partners. I, you know, I think about different sports providers or
leagues. You're going to be having a lot of conversations more with the school. So, I I would leave that to you, but again, we're very interested, of course. So, we're going to want I would want weekly updates and um looking for opportunities
um to make life easier. Permitting, you know, is not related to this, but um whatever we can do to continue to improve our processes and streamline would be good. And again, this is a strategic initiative as well. So, we will be sure
to include updates both in the strategic plan updates and uh any weekly updates that we have about it. and I'm happy to come back and conduct another round table once we've kicked this off to report how things are going. I'm welcome. I'm happy to do that. And I'd also be curious about a
communication or education plan. Whatever outline there is or approach that is discussed with our partners and agreed to um I'd like to know about it going into it. We will definitely keep you in the loop. our next steps were to def meet
specifically with JTAa and while we've heard their feedback there's obviously ideas that they may bring to the table that we haven't thought about um that we can incorporate to make it as easy a process as po poss possible and then we would be sure to include community relations in our our public outfacing
information to get that out there to the public. So we are working on that communication plan as we speak. Do do you know if Palm Beach Gardens Youth Athletic Association is majority gardens? I would have to do some research on in terms of square mileage, you know, than we are and we're surrounded by
unincorporated. I can do some research and circle back on that with you. Yeah. I'm just curious because they don't have more people though. Yeah. Yeah. So, they're in probably not. So, it's it's just kind of awkward with us because we used to be this small collective, you know, of municipalities
or areas and the way we've changed and the facilities and where they've gone um makes the financing and sustainability of recreation facilities uniquely difficult. It doesn't doesn't chart onto like the JTA and Town of Jupiter
facilities aren't a perfect match. Correct. So, I get that it's awkward and difficult to work with. the um I don't want to be rem we'd be remiss if we didn't emphasize you had a lot in here which was good because the
proposed athletic facility usage policy allocation tiers for example there was many years back that was highly debated and so just the fact you have it that's it we've all none of us commented to change it that's consistent you know I like
that um and then we got into again the fee structures and whatever. So very well done. I guess I think you have the direction right there. I do. Yes. And I want to thank also Derek Harst, our recreation supervisor, who's done a tremendous job since 2021.
We've been working on this process. And you know, I'm proud of where we're at right now. It's definitely something we're ready to kick off. We're ready to make improvements on anything that we do implement that we see that's not working. And we do welcome the feedback from the council. So I appreciate that. Anything else I can answer for you
tonight? Great presentation. Excellent. Thank you everyone. Great work. Thank you. Okay. Uh moving on to reports. Town attorney. Uh just one comment. Um Senate Bill 180 has been a big topic. Um it was signed
into law by the governor last month, end of last month. Um our office will be putting out a pretty comprehensive memo on it and the implications to the town. And I just wanted to make staff aware as well as the council know that we're on it and we will have as much answers as
we can um given that it's new legislation. Can you just describe what what that Sure. Sorry. Um I know a lot we get I get a question from staff almost every uh meeting. Senate Bill 180 is uh disaster relief bill that the uh
um the Senate passed and the governor signed basically putting certain restrictions on what municipalities can impose on uh certain properties that have been damaged by hurricanes. Um and it's the sentiment makes sense, right?
You don't want to make it more difficult for people to rebuild after such devastating um events, of course, but uh the way some of the language was drafted, it it seems like it could be more restrictive than it intended in terms of the the restrictions municipalities can put on
on buildings um even if they're not directly affected just because we are Florida and we're in a disaster uh zone and it's going to be reoccurring every year if a if a hurricane hits because there's some implic lications that um 12 months after
hurricane hits, you can't do certain things, but we're most likely going to be hit by a hurricane every year. So, uh just wanted to put that on everyone's radar. Thank you, town manager. Thank you, Mayor. Just a couple of things real quick. Um again, I'd like to
thank the parks and recreation staff for all the work that we do. And of course, this being Parks and Recreation Month, you can see how Kristen and her team have been enjoying this month. um with that policy that they had to put together. Kudos to them. Um they've done
a tremendous job on this and and what you also need to know, they've taken the time to balance all of the input that each of you have provided individually um to get to where they are tonight. So, I want to just acknowledge the work that this team has done on that. So, thank
you for that. Um just a couple things real quick. Just want to make sure everyone's aware that the US1 bridge is going to be closed to motorists, cyclists, and pedestrians from 11:00 p.m. on Friday, July 25th through 6:00 a.m. Monday morning. Uh 6:00 a.m.
Monday, July 28th, as the construction team performs some testing there on the bridge. All traffic is going to be directed to follow detour routing. Um I want to remind everybody that a couple events we have coming up. Friday, July 25th from 9 till 10:30, we'll host our
next connect with council over coffee uh count with council over coffee event at the community room at town hall. Um on Tuesday, August 5th, our annual national night out event will be held. And uh this year, in addition to the parade of public safety vehicles that everyone
loves, the town has worked with Roger Dean Chevrolet Stadium to host a community event there as well. So pretty cool. Uh we encourage everyone to take uh uh to take in the parade which will begin at 6 pm and then head out to Roger
for a free baseball game, a closeup of our public safety vehicles, bounce houses, and more. And the night will conclude with a fireworks show at 9:00 p.m. So, we're really doing it up this year. Tomorrow morning at 8:00 a.m., town staff is going to meet with
inspector from the Federal Rail Railway Administration for an inspection of all of the railway crossings in Jupiter. Following a successful inspection, the town will proceed with filing the formal 21-day notice to implement quiet zones within Jupiter. Um, I want to I don't
see Roger here, but I wanted to take a moment to thank CJ uh Lan and Roger Held for their hard work on getting us to tomorrow's inspection. They've really done a tremendous tremendous job on that. Um, I'd like to acknowledge and congratulate our utilities department
who recently received yet another pair of awards. In June, the Florida Stormwater Association recognized a town with an outstanding achievement award for our storm water management program. And meanwhile, for the third consecutive year, the utilities department received
national recognition from the water environment federation with the utility of the future today recognition. This honor recognizes utilities who show a commitment to excellence, environmental stewardship, and innovation. So, good for them. And if you haven't heard, last
week USA Today named Jupiter's Dog Beach the top dog friendly beach in the United States. I hope that's not going to bring a whole lot more people, but um that's quite an honor. And uh finally, I wanted to update you on the construction of our three playgrounds that are currently
being renovated. Kristen mentioned it briefly in her uh report. Construction is almost complete at Maplewood Park and we tenally t tentatively looking at Saturday, August 9th for the ribbon cutting there at Indian Creek Park. Uh the crab trap climbing structures and
slides have been completed and shade structures are being installed. Work is expected to be completed there in mid August. And uh we're tentatively looking at Saturday, August 23rd for that ribbon cutting. And finally, at the Jupiter Community Park, construction crews have
poured the foundation for the playground equip equipment, and we're currently aiming for Saturday, September 6th, ribbon cutting for this playground. So, I know we're getting a lot of calls if you especially on Maplewood Drive. A lot of people go down Maplewood Drive and they're seeing the shade structure up
there and they're looking pretty cool. I can't wait um to go in there and cut the ribbons on those. So, that's my report, Mayor. Thank you. Uh, moving on to council. Uh, councelor Joy, just thank everybody. A lot of great
reports came through tonight. A lot of detail, a lot of hard work. Um, it's great to hear from the chamber. I like the participation. They've all um, been for small business, but now we can focus on Jupiter small business. Thank you, Vice Mayor.
Yeah, great presentations tonight. Um, and just it's wonderful driving around Jupiter, seeing all the the parks going at the player I was growing up. And also I keep stopping by the the new fire stations and seeing, you know, the uh I think at Pi the Foundation is about to
go in. I I had the they had the uh the trenches dug out for the for the footings and all that. So, but just great stuff happening in Juper. So, congratulations to my colleagues on the hard work. Council Sinstrom. Uh, not too much. just uh I guess in
terms of our different organizations that we are participating in um the for the League of Cities, I don't know if you know this, but the executive director Richard Radcliffe is stepping down. So, he's been there since 2011 and so it's a big change and it just seems
like we're seeing a lot of big changes. Ed Chase with the county and um administrator and just a lot of um a lot of change. So, I'm sad to see him go and that was just a part of it. Um, we also have our transportation master plan coming up. The mayor may speak to that,
but there's an opportunity for public um, input. We have a new contractor that's working on this plan. It really is kind of the very beginning of things, but I'll be curious and we'll be following that as well. And then I I'm part of a water resources task force with the county um, as part of the
league. And I learned or you know we were hearing about how the Lockahhatchee River District for the last two months has had really low flows. Um for two months it's been less than the 35 um
what is this CFS? What's the unit? The commitment they had cubic feet per second. So um it's it's not great and it was really unfortunate to see. So, I went over to Lockpache River District um site and we talked about it. We may be um we're writing a
letter. We're sharing concern and we may we may ask for a meeting just to kind of make sure that people are watching um watching that because for a long time it really was a big priority. It is a priority to watch the health of that river. Um so to see that was pretty
pretty upsetting. But that's all couch. I know one of the canals is the lowest it's has been in 25 years as far as speeding a lot. Yeah. U first of first like to recognize both the park recreation and utilities for their recent awards and in recognition
and also want to acknowledge the work town staff. I uh went to my first chartered neighborhood coalition meeting last week and it was well attended by the residents of that area along with well represented by the town staff and they did a phenomenal job updating the
community on the fire department, police, what's going on uh uh uh to improvements coming to their neighborhood and things like that. and it's just a phenomenal job being done and I want to uh make sure that they're recognized for the job they do for the
community and for the town. So, thank you. Just a few quick items. One, um I'd like to ask staff, I'm interested, and perhaps others on council may be the Stormwater utility had a monthly system
inspection uh procedure. I'd like to get an updated copy of that. Um, and the reason I'm asking is here we are in hurricane season and this may be a little known known
piece of information, but provided they're still following that uh inspection plan monthly, it's very important because they're looking at all the key choke points that somebody else might not look at and then proddding uh
to make sure that they're maintained properly. So that if we were to get a uh an event that we're in good shape. So I haven't seen that in quite a few years. Um I uh just have reason to want to take a look
at it again. And I think maybe you should share it everybody so everybody can see what's done because it's problems typically happen when it's at a jurisdictional boundary and uh so the town looks at these uh
weak links if you will and you know takes action. I just want to being in hurricane season, I want to make sure that get an update on that. And then um you know from the quiet zone u update that we got um I'm not sure whether it
was accurate but I thought I saw in social media that there was a pest pedestrian fatality in the gardens in the last couple days with Bright Line. Yeah. Um it was a suicide. Was it a suicide? I heard that but I
Okay. I I hadn't heard but uh understand. Um but just to emphasize um and I'm very interested on the results as we all are on the results of the FRA inspection of our quiet zone because
town is ready uh but that we have hurdles to overcome. I don't imagine we did what we were supposed to do provided someone's not looking for more stuff to add. Um but just to remind
everybody, you know, um when the when it's designated as a quiet zone, and I had heard the FRA inspector may be inclined to want to wait till the gardens is ready and we're pushing to
just process it, but Bright Line could say the same thing. So, I'm just trying to prepare everybody, but uh I want to just make sure I'm updated to make sure that FRA doesn't hold it up because then I'm going to call a contact to try to at
least break that log jam to at least get the towns done. Um, and then lastly on the I saw today a stat news article. I'd asked uh uh
that staff send that to the council in a way that they have access to the link. I'm not sure if you have to be a member to get it or what, but um it was interesting, although I've been following it. It was an update I hadn't
uh seen before, and it was an article about the ongoing fight between Palm Beach County and the gardens on impact fees. Um, and I hadn't realized, assuming what's in here is accurate, um, that the state passed some
legislation that kind of sided with the gardens. So, the gardens has stopped, according to this article, has stopped collecting Palm Beach County traffic impact fees. Um, I'm going to just say this quite
bluntly because they've got a mobility fee and they don't think it necessary for the county to do their roads. So, um, I would ask, and this isn't an ask for town staff, I'd ask our engineering, uh, team,
uh, to get with the county and understand, uh, Donald Ross Road, uh, what what's to build out traffic when the gardens, you know, finishes developing out to the
best, you know, to the best of our, you know, calculation. ability because Donald Ross is a county road. So, you know, we've talked about that a number of times up here. We how Donald Ross has been significantly impacted by the gardens. So, now the irony here is
that uh you know, the gardens and I didn't realize this, but the gardens seems to have maybe won out and is no longer collecting county impact fees because they say we don't need the county to work on the roads. Well, wait a second. you know, we're
burdened as much as anybody. So, I just want to make sure and there's a reason I want that information is going back to the county transportation plan. I think we want to be armed with is there a need for Donald Ross that the county that the gardens isn't caring about, but we
might. Um, so our staff could give us that input. And I I have talked to our town manager about this, but the county transportation plan, which is a one-year process, um, which is fasttracked,
um, is something that I I think everybody on the dis here needs to stay in touch about and we'll make sure that we bring stuff up here and staff brings some items up in the report so you all
feel like, you know, you've had you've had the opportunity to give input. Uh but in a nutshell, the county transportation plan is supposed to identify all the needs that we have in the county for transportation. And just
using Donald Ross as an example. So it's not going to show up on the gardens list, okay? Because they're all in just transit and uh they've told the county, "No, we don't need you to worry about the roads and you're not going to get impact fees." So, and just look how that
development of Alton has affected Jupiter, you know, in Exactly. Right. I mean, no, but what I'm saying is the outcome of this one year from now is we have to have a list of what we need. We know well within the town, but we don't know at our borders, if you will. That's a
border again has come up. I know councelor Sunstrom has brought it up a number of times. So, I just want to make sure that you all know what's at stake in this planning effort is to make sure we identify all the transportation needs for our residents
and businesses. And if we don't put our, you know, once upon a time the gardens would worry about that. Uh, but we have, you know, different perspectives now. And that's not a negative. That's the way it is. That's why this county transportation plan is being done. And is the actual town line in the middle of
Donald Lauris Road? Well, actually, kind of. If you go west, that's us. If you go east, that's Gardens. And it's interesting because we have our traffic meeting in January. And the numbers for Indiantown for crashes or, you know, we're looking at safety um for
Indiantown are so much higher than Donald Ross, but it might be because of that jurisdictional issue. So, we have to make sure that we're looking at the whole picture for Donald Ross and we should probably do that as well for January so we have a more complete
picture. It might require reaching out to our neighbors to understand it, but we to be advocates for it, we're going to need a complete picture. Yeah, actually I I recently learned I think it was from our town manager or somebody that ironically this came up on
something we acted on recently on fire rescue is Donald Ross Road. We cover um westbound to the median but eastbound is done by the sheriff's department because it's not even that's not in the town.
Mhm. So, it's messy, but that's that's in the jurisdiction over the roadway, but the roadway is a county road and therein anything to be done on it um would be the county's responsibility. So
again, I just I'm just using that as one example of so you all realize and I want to make sure it's not just one what happens is on this county transportation plan the city managers organization that their town managers involved with is all
over this. In fact, they brought it to the attention my attention and others. Uh the league's all over this. So uh councelor Sunstrom is aware of it. I'm on the TPA so I'm aware of it. And then u then we have this issues forum which
is primarily mayors. Um and that's a significant item that we're following. But I think it's so important because it's the future. Um and the outcome of the county transportation plan is going to be a request for uh a penny sales tax
or some funding. And uh we got to make sure that what when the ask goes to the public that it includes the things that we feel our public needs. Right. Right. So I want to make sure everybody feels. And then lastly, I do want to ask our town attorney. Um I was quoting that
step news article. Your firm is well aware of that because I understood that uh your chair is was uh representing the gardens on that. So I would I'd ask for just an update on that impact fee issue
or that that state legislation from 2023 that apparently had more effect than I had understood and the effect was is and it's still being debated at least per the news article but whether or not the the
gardens has to collect any more county impact fees and legislation as I Reddit says you can only collect one fee and they put the um they put the municipality first.
So to the degree that the the gardens is collecting the mil mobility fee, they can't collect a second fee and therein nothing's being collected for the county. um any event and actually that I
forwarded it to uh uh Mr. Kitsero. I forwarded it to uh Mr. Reynolds because he had gotten a request from the county that may explain it about resigning up about something. I I didn't realize the implication of that.
So, we need we need to look at that. The county was asking every municipality to renew the agreement about how impact fees are collected. That was a recent conversation I had with Mr. Reynolds, but neither he nor I
really understood what changed. Now I understand. So with Can I just circle back to your question on the um quiet zone? Which crossings are considered to be quiet zones if in fact they're approved? All of them.
All of them are. All of them in our municipality. Yeah. Within our jurisdiction. Municipality by municipality. All right. And that's whether it was a county or state or local road because there are some local roads. We basically you can't get it through the town unless every
crossing has it. So our staff has been working hard to get all of them done. In some cases they needed the county to take action. for example. Excuse me. So the last time they have to blow into gardens, they'll do their Yeah. Okay. You know,
that's where it's a little Yeah. It's been complicated, a lot of work, right, town manager? And then just lastly, um and uh I brought brought this topic up before, but I'm going as a question a different
way. I I'd like to see the installation and removal procedure for the shade the shade uh structure because they asked I was concerned about how do you take it down and put it back up after hurricane said it must be a
procedure I'd like to see what it is mayor talking about the shade structures at the playgrounds okay I think last be I think you might not have been one meeting. Um I think I was at the Florida police news conference, but I brought it up about uh cuz but
there should be a procedure because that's where it' be memorialized. Um and I wouldn't expect the contractor to ask anything extra for it. It should be a given. Anxious to see it. And that's it. Uh the
time is now 9:35 and I'll adjourn we'll adjourn the meeting. I think the last one was shorter.